Item C12BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: February 20, 2008 Division: Employee Services
Bulk Item: Yes X No _ Department: Risk Management
Staff Contact Person/Phone#:Maria L. Slavik X3178
AGENDA ITEM WORDING: Approval to extend the current General and Professional Liability
Insurance with Lantana Insurance Ltd. for Bayshore Manor and waiver of policy requiring going out for
RFP.
ITEM BACKGROUND: Coverage is for General Liability and Wrongful ActsNicarious Liability for
abuse as required to maintain our State of Florida Assisted Living Facility License. It also covers
claims alleging sexual and/or physical abuse. The current premium is $17,105.
PREVIOUS RELEVANT BOCC ACTION: In years past, attempts to locate alternative insurance at
a reasonable price have proved unsuccessful. Bayshore's current insurer, Lantana Insurance Ltd., has
been the only company willing to offer the protection need for a cost that acceptable to the County.
When proposals for alternative coverage have been received, the premiums have been as much as twice
the amount being charged by Lantana. The last bid was in 2004 and Lantana has been the Carrier
since.
CONTRACT/AGREEMENT CHANGES: Renew the General and Professional Liability Insurance
with Lantana Insurance, Ltd., for the period 4/30/08 — 4/30/09.
STAFF RECOMMENDATIONS: It is recommended that the BOCC approve the request to waive
the bid process and that County instruct Arthur J. Gallagher (the incumbent agent) to aggressively
negotiate a renewal with Lantana for the upcoming year.
TOTAL COST:_approx. $17,506.86
COST TO COUNTY: approx $17,506.86
BUDGETED: Yes X_ No
SOURCE OF FUNDS: Ad valorem
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
APPROVED BY: County Atty O /Purchasing Risk Management
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM #
Revised 8/06
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Arthur J. Gallagher & Co
Contract #
Effective Date:
4/30/08
Expiration Date:
4/30/2009
Contract Purpose/Description:
Ba shore Manor Renewal
Contract Manager: Maria Slavik
3178
Risk Management #7
(Name)
(Ext.)
(Department/Stop #)
for BOCC meeting on 2-20-08
Agenda Deadline: 2-05-2008
CONTRACT COSTS
Total Dollar Value of Contract: $ $17,506 Current Year Portion: $
Budgeted? Yes®
Grant: $
County Match: $
approx.
No ❑ Account Codes: 503-08502-530450-_
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (e . maintenance,
CONTRACT REVIEW
Changes
lities, janitorial, salaries, etc.
J-1ta
a ded / Revi wer
Division Director Yes No
Risk Management ad- v� YesQ No[�
O.M.B./Purchasing Yes❑ No�
County Attorney YesQ Nog
I Comments:
Form ReviAM 2n7/O1 MCP 01
Date Out
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C
UNTY jo'MONROE
KEY WESTFLORIDA 33040
(305) 294-4641`
Office of the Employee Services Division Director 111-4r.07fl' ''" '-'JJM°
The Historic Gato Cigar Factory
1100 Simonton Street, Suite 268
Key West, FL 33040
(305) 292-4458 — Phone
(305) 292-4564 - Fax
TO: Board of County Commissioners
FROM: Teresa E. Aguiar,
Employee Services Direct
J2avat-�
DATE: February 1, 2008
SUBJ: General and Professional Liability Insurance
Renewal for Bayshore Manor
BOARD OF COUNTY COMMISSIONERS
Mayor Charles "Sonny" McCoy, District 3
Mayor Pro Tern Mario Di Gennaro, District 4
Dixie M. Spehar, District 1
George Neugent, District 2
Sylvia J. Murphy, District 5
This item requests approval to renew Bayshore Manor's General and Professional Liability insurance
with Lantana Insurance, LTD. The current policy expires on April 30, 2008.
The availability of insurance for Assisted Living facilities is extremely limited and the current policy has
provided stable and quality insurance protection for the County since 2004. Based on the limited
number of insurers with the resources and desire to provide the necessary coverage along with the costs
associated with advertising, consultant fees and staff time, it is believed that obtaining competitive bid
proposals at this time is not justified and would not produce favorable results. It is understood that
Lantana Insurance, LTD has inspected Bayshore Manor and believes it is a well run facility. It is
anticipated that Lantana will offer a favorably priced renewal for the 2008/2009 policy year.
It is therefore the recommendation that the Board approve the request to waive the bidding process and
instruct Arthur J. Gallagher (the incumbent Agent) to aggressively negotiate and renew Bayshore
Manor's General and Professional Liability Insurance with Lantana Insurance, LTD. If you have any
questions on this item, please do not hesitate to contact me at X4458.