Item C13BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:
January
16, 2008
Division:
Engineering
Bulk Item: Yes
X
No
Department:
Facilities Development
Staff Contact Person/Phone #: Jerry Barnett X4416
AGENDA ITEM WORDING: Receipt of monthly report on change orders reviewed by the County
Administrator's Office, and a list of change order requests submitted by contractors, and rejected by
Engineering/Facilities Development.
ITEM BACKGROUND: There were five change orders considered and approved by the County
Administrator for the period beginning December 1, 2007 and ending December 31, 2007, for a total
net credit of $68,370.47, and there was one change order request submitted by contractors and rejected
by Engineering/Facilities Development for an amount of $61,532.10 (see attached).
PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, Ordinance No. 026-1998 was
adopted in order to provide that the County Administrator may approve separate, non -cumulative
change orders for construction projects and professional service contracts in amounts not to exceed
$25,000.00 or 5% of the original contract price, whichever is greater. The BOCC requested a monthly
report of all change orders considered by the County Administrator.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: N/A
TOTAL COST: N/A
COST TO COUNTY: N/A
BUDGETED: Yes N/A No _
SOURCE OF FUNDS: N/A
REVENUE PRODUCING: Yes _ No , AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Purchasmg Risk Management
DOCUMENTATION:
DISPOSITION:
Revised 11/06
Included X Not Required
AGENDA ITEM #
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MONROE COUNTY
FACILITIES DEVELOPMENT
M E M O R A N D U M
TO: David Koppel
County Engineer
FROM: Ann Riger, Contracts Administrator
Facilities Development
DATE: January 2, 2008
RE: Agenda Item -- Change Order Report
AGENDA ITEM WORDING: Receipt of the monthly report on Change Orders reviewed by the County
Administrator's Office, and a list of change order requests submitted by contractors, and rejected by
Engineering/Facilities Development.
ITEM BACKGROUND: There were five change orders considered and approved by the County
Administrator fora net credit of $68, 370.47. They are as follows:
1. May Hill Russell County Library —Change Order No. 1 fora credit of $8, 063.47 includes a change
from the Batten Roof System to a Foam Patty System to achieve a higher wind uplift rating, resulting in a
credit of $18, 283.47, and wood replacement netting a cost of $10, 220.00.
2. Murray E Nelson Government & Cultural Center — Change Order No. 3 for a credit of $34, 782. 00
is for materials that Monroe County purchased directly from Cemex in the month of July to save on sales
tax.
3. Murray E Nelson Government & Cultural Center —Change Order No. 4 for a credit of $37, 075. 00
is for materials that Monroe County purchased directly form Cemex in the months of June and August to
save on sales tax.
4. Freeman Justice Center Brick and Stone Exterior Cladding —Change Order No. 3 for a no costume
extension of 110 days for substantial completion, from November 23, 2007 to March 12, 2008, due to time
needed by the manufacturer to cast the stone panels.
S. Freeman Justice Center — Change Order No. 39 in the amount of $11, SSO.00 is to adjust the opening
at door #G129 to accommodate a thicker granite floor tile, and to correct the un-level floor elevations
caused by tile -to -carpet transitions. This will be funded by the 16`h Judicial Court.
PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, Ordinance No. 026-1998 was
adopted in order to provide that the County Administrator may approve separate, non -cumulative change
orders for construction projects and professional service contracts in amounts not to exceed $25, 000.00
or S% of the original contract price, whichever is greater. The BOCC requested a monthly report of all
change orders considered by the County Administrator.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: N/A
Thank you. If you have any questions please call me at ext. 4439.
CHANGE ORDER REQUESTS BY CONSTRUCTION CONTRACTOR
REJECTED BY ENGINEERING/CONSTRUCTION DEVELOPMENT
FOR THE MONTH OF DECEMEBER, 2007
Project
Tavernier Fire Station
Total
COR # Description
24 Extended General Conditions
Amount
$61,532.10
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CHANGE ORDER
PROJECT: 070057
May Hill Russell County Library
700 Fleming Street
Key West FI
TO: Decktight Roofing Services, Inc
6680 NW 17th Ave
Fort Lauderdale, FL 33309
The Contract is changed as follows:
1. Change from Batten System to Foam Patty System
2. Wood Replacement 11/6-11/28
OWNER
ARCHITECT
CONTRACTOR
FIELD
OTHER
CHANGE ORDER #: 1
CHANGE ORDER DATE: 11/27/2007
PROJECT #s:
DATE OF CONTRACT: 10/25/2007
FOR:
Decktight has offered a $5,000 contribution for wood replacement
Total of this change order
-$18,283.47
$15,220.00
-$ 5,000.00
-$8,063.47
(See Attachment #1)
(See Attachment #2)
The original Contract Sum was $386,887.55
The net change by previously authorized Change Orders is $0.00
The Contract Sum prior to this Change Order was $386,887.55
The Contract Sum will be decreased by this Change Order in the amount of ($8,063.47)
The new Contract Sum including this Change Order will be $378,824.08
The Contract Time will be increased by 0 days.
The date of Substantial Completion as of this Change Order therefore is Unchanged
Not valid until signed by all parties below.
x&� Decktight Roofing Services, Inc. Monroe County
ARCHITECT CONTRACTOR OWNER ZYYY"`
/0C-) L/, ��� h St' 6680 NW 17th Ave
APOUSS
i'L- 4Fs"f—=Lt3�r—'ss�`C��� 3301(t) ADDRESS
BY (Signature)
A fe-WP"FL- V., t�t6RANk
(Typed Name)
DATE /2/N/o
Fort Lauderdal 333
B ignature
Richard Spreen, President
(Typed Name)
DATE
. 's
ADDRESS
BY we) �
�,nrz.�i �Cn � ( /,
(Typed Name)
DATE
QSS, INC. DOCUMENT
ATTACHMENT #1
The following represents the overall credit to achieve a higher wind uplift rating utilizing foam (large patty)
attachment versus the batten and screw attachment. Included in this is the change to a thick butt edge tile
set in large patty foam ten screwed to deck per code (edge metal not needed as will fill with dirt and leaves)
Materials:
Labor
Wood Batten- 15,000 I/f with screws and protecto wrap -$ 6,522.15
Metal edge closure versus drip edge and thick butt tiles now proposed -$ 351.00
Poyfoam Large Patty - .38 per tile x 23,386 tiles $ 9,114.68
1 screw 1 st row and every 3rd tile every 5th row per code to prevent slippage
(Screws will be secured throught foam patty for watertight seal) 2,500 X .03 $ 75.00
Hurricane Clips - 1,000 x .25 -$ 250.00
Wood Batten System hours: 1,500 I/fx .03 hrs per 1/f=575 hrs @ $50.00 hr-$28,500.00
Foam Attachment System: 23,386 tiles x .007 = 163 man hours @ $50.00 hr $ 8,150.00
"Hourly rate includes overnight stay allowance TOTAL-$18,283.47
ATTACHMENT #2
As per your request I have calculated the board feet measurements of wood replaced from 11/6/07-
11 /28/07:
Calculated as follows: Each Sheet of Plywood = 24 bf 1x6x8= 4 bf 4x6x8=16 bf
11/6/07: 5 sheets of plywood = 120 bf.
11/7/07: 5 sheets of plywood = 120 bf.
11 /8/07: 8- 1 x6x8 = 32 bf
1- 4x6x4= 8 bf
11/9/07: 5 sheets of plywood = 120 bf.
2- 1 x6x8 = 8 bf.
1 /2- 4x6x8 = 8 bf.
Speciality Cut = $100,00
11/10/07: 2- Sheets Plywood=48 bf
2- 1 x6x8 = 8 bf
11/12/07: 4-Sheets Plywood=96 bf
11/13/07: 8 Sheets Plywood=192 bf
11/14/07: 8- 1x6x8 =32 bf
11/15/07: 5 - Sheets Plywood = 120 bf
11/16/07: 2 - Sheets Plywood = 48 bf
8 - 1 x6x8 = 32 bf
11/27/07: 1 - 4x6x8 = 16bf
Totaling 1008 bf @ $15/ bf=$15,120.00
Plus the $100.00 for the specialty cut
TOTAL: $15,220.00
M E M O R A N D U M
DATE: December 17, 2007
TO: Belle DeSantis, Deputy Clerk
FROM: Beth Leto, Public Works Division
RE: May Hill Russell Library Roof Project
Enclosed for your information and file, please find a fully -executed copy of Change Order
No. 1 reducing contract sum by $8,063.47 for the above -referenced project. This change
order was executed by Debbie Frederick, Deputy County Administrator, on December 15,
2007, in accordance with Ordinance 026-1998.
Should you have any questions, please feel free to contact me at x4560 or John King at
x4531.
bpl
cc: Jackie Clynes
John King
MONROE COUNTY / ENGINEERING / FACILITIES DEVELOPMENT
CONTRACT CHANGE ORDER
PROJECT TITLE:
Murray E. Nelson Government & Cultural Center
102050 Overseas Hwy
Key Largo, FL 33037
TO CONTRACTOR:
AFCO Constructors, Inc.
1804 NW Madrid Way
Boca Raton, FL 33432
The Contract is changed as follows:
CHANGE ORDER NO: 3
Initiation Date: 11/26/2007
Contract Date: November 15, 2006
The original (Contract Sum) (Guaranteed Maximum Price) was ..................................... $ 10,867,266.00
Net change by previously authorized Change Orders ...................... ($ 451,487.51)
The (Contract Sum) (Guaranteed Maximum Price) prior to this Change Order was ............ $ 10,415,778.49
The (Contract Sum) (Guaranteed Maximum Price) will be (increased) (decreased)
(unchanged) by this Change Order........................................................................... ($ 34,782.00)
The new (Contract Sum) (Guaranteed Maximum Price) including this Change Order will be $ 10,380,996.49
The Contract Time will be (increased) (decreased) (unchanged) by ( 0 ) days
The date of Substantial Completion as of the date of this Change Order therefore is............ May 31, 2008
Detailed description of change order and justification:
The contractor has agreed to direct purchase materials through the County to enable the County to take
advantage of its tax free status to reduce the overall costs of the project This change order reflects the
actual amount of materials paid for by the Countv as detailed on the attached letter from AFCO and which
reduces the amount due to AFCO The tax savings are already accounted for on Change Order 11 for this
project.
The FL Sales Tax savings corresponding to this Change Order are $ 2 608 37 which are alreadv reflected
in Change Order #1.
This Change Order is -0.32% of the original contract sum (guaranteed maximum price)
Not valid until signed by Owner Architect and Contractor
ARCHITECT:
CONTRACTOR:
DIR OF FACILITIES DEVELOPMENT
COUNTY ENGINEER
COUNTY ADMINISTRATOR
C MD007-1 /20/06
Currie,iS"alosu Architects
AFCO Constructors, Inc.
Date
,Jerry arne Date
' o0�
o P.E. Date
Thomas J. Willi/Debbie Frederick -Deputy
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation:
The savings for direct purchase of materials by the County was developed as part of a post contract
execution value engineering effort.
• Change Order was included in the original specifications. Yes [] No
If Yes, explain what event or circumstance compels an increase in the contract price:
• Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes ❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
• Project architect approves the change order. Yes ® No ❑
If no, explanation of why:
• Change Order is correcting an error or omission in design document. Yes ❑No
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain:
CMD007-1 /20/06
,wpm* 1Z
IM .
VW 'I"
AM
CONSTRUCTORS, INC�
1804 NW Madrid Way
Boca Raton, FL 33432
T: (561) 338-2160 F: (561) 338-5037
AFCO-06-119-155
October 24 2007
Attention: Mr. Jose Aguila
Currie, Sowards, Aguila Architects
134 NE 1" Ave.
Delray Beach, FL 33444
Reference: Murray E. Nelson Government and Cultural Center
CCP 10 — Deduct for Direct Payment #1
Gentlemen:
In response to the Direct Payment Agreement, AFCO Constructors, Inc herewith submits
change order request in accordance with our direct payment agreement in the amount of-$34,782.00
(negative thirty four thousand seven hundred eighty two and 00/100) The County of Monroe has realized
a savings on tax of apr. $2608.65 because of this action.
Cemex 2374780 11-Jul-07 $8,695.50
Cemex 2374762 11-Jul-07 $7,246.25
Cemex 2374765 11-Jul-07 $10,144.75
Cemex 2377870 12-Jul-07 $2,898.50
Cemex 2377872 12-Jul-07 $5,797.00
$34,782.00 $2,608.37
Please issue a formal change order for the corresponding cost.
Very truly yours,
AFCO Constructors, Inc.
Kevin Land
Project Manager
Attachments
CC: K. Wilson, Monroe County
J. Barnett, Monroe County
Aldo Ferrera, AFCO
AFCO expressly reserves its right to claim for time extension and compensation of all related damages, including indirect cost and
time impacts. This change order shall not be construed as a waiver by AFCO of any claim (time or money) arising out of the
performance of the work caused by unforeseen conditions, or design errors or omissions in the change order.
MEMORANDUM
TO: Board of County Commissioners
From: Debbie Frederick
Deputy County Administrator
Date: December 3, 2007
RE: Change Orders
Attached is a proposed change order for AFCO Constructors, Inc. (Change Order
#3 for the Murray E. Nelson Government do Cultural Center is for a decrease of
$34,782.00. The contractor has agreed to direct purchase materials through the
County to enable the County to take advantage of its tax free status to reduce the
overall costs of the project. The FL Sales Tax savings corresponding to this change
order are $2608.37 which are already reflected in change order #Q
According to the ordinance adopted by the Board of County Commissioners,
proposed change orders are to be presented to members of the Board of County
Commissioners prior to approval, assuming they are within the Administrator's
prescribed limits. Change orders not within the Administrator's authority are
placed on the BOCC agenda.
The Deputy Administrator intends to approve this change order on -Tu"day,
December, 2007.
Debbie Frederick
Deputy County Administrator
DLF: adc
Page 1 of 1
Campo-Abra
From: Campo-Abra
Sent: Tuesday, December 04, 2007 12:31 PM
To: County Commissioners and Aides
Subject: Change Orders
Attachments: Change Order #4.pdf; Change Order #3.pdf
Please review the attached Change Orders #3 and #4 for AFCO Constructors, Inc. for the Murray E. Nelson Government
Center.
Sr. Administrative Assistant
Office of County Administrator
The Historic Gato Cigar Factory
1100 Simonton Street, Suite 2-20S
Key west, R 33040
Office 305-292-4441
Fax 30S-292-4544
camera-abradmonroecount�fl gov
Help us Help You!
Please take a moment to complete our Customer Satisfaction Survey.-
http:ilmonroec_ofl.virfualtownhall.net/Pages/MonroeCoFL WebDo_cs/css Your feedback is in portalit to list
Please note: Florida has a very broad public records law. Most written communications to or from the County regarding County business are public record
available to the public and media upon request. Your email may be subject to public disclosure.
2/4/2007
MONROE COUNTY / ENGINEERING / FACILITIES DEVELOPMENT
CONTRACT CHANGE ORDER
PROJECT TITLE:
Murray E. Nelson Government & Cultural Center
102050 Overseas Hwy
Key Largo, FL 33037
TO CONTRACTOR:
AFCO Constructors, Inc.
1804 NW Madrid Way
Boca Raton, FL 33432
The Contract is changed as follows:
CHANGE ORDER NO: 4
Initiation Date: 11/26/2007
Contract Date: November 15, 2006
The original (Contract Sum) (Guaranteed Maximum Price) was ..................................... $ 10,867,266.00
Net change by previously authorized Change Orders ...................... ($Aa2, .rst
The (Contract Sum) (Guaranteed Maximum Price) prior to this Change Order was ............ $ 10,380,996.49�'���J!'
The (Contract Sum) (Guaranteed Maximum Price) will be (increased) (decreased)
(unchanged) by this Change Order...........................................................................
The new (Contract Sum) (Guaranteed Maximum Price) including this Change Order will be $ 10,343,921.49) The Contract Time will be (increased) (decreased) (unchanged) by
) days
The date of Substantial Completion as of the date of this Change Order therefore is............ May 031, 2008
Detailed description of change order and justification:
The contractor has agreed to direct ourchase materials throw h the County to enable the Coun to take
advantage of its tax free status to reduce the overall costs of the roiect This chance order reflects the
actual amount of material aid for b the County as d tailed on the attached letter from AFCO and which
reduces the amount due to AFCO The tax savings are project already accounted for on Change Order #1 for this
The FL Sales Tax savin s corres ondin t this Chan a Order are 2 780.63 which ar ahead reflected
in Change Order #1
This Change Order is-0.34% of the original contract sum Quaranteed maximum rice
ARCHITECT: ('L I
Currie -or A architects Date
CONTRACTOR:
AFCO Constructors, Inc. Dat6
DIR OF FACILITIES DEVELOPMENT L ��
Jerry Bare Date
COUNTY ENGINEER
D Koppe P.E. Date
COUNTY ADMINISTRATOR `� < /
Thomas J. Willi/Debbie Frederick -Deputy to
C M D007-1 /20/06
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation:
The savings for direct purchase of materials by the County was developed as part of a post contract
execution value engineering effort.
• Change Order was included in the original specifications. Yes ❑ No
If Yes, explain what event or circumstance compels an increase in the contract price:
• Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes ❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
• Project architect approves the change order. Yes ® No ❑
If no, explanation of why:
• Change Order is correcting an error or omission in design document. Yes ❑No
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain:
CM D007-1 /20/06
CONSTRt!C'TORS, INC,
1804 NW Madrid Way
Boca Raton, FL 33432
T: (561) 338-2160 F: (561) 338-5037
A FCO-06-119-155
October 30 2007
Attention: Mr. Jose Aguila
Currie, Sowards, Aguila Architects
134 NE I" Ave.
Delray Beach, FL 33444
Reference: Murray E. Nelson Government and Cultural Center
CCP 12 — Deduct for Direct Payment #2
Gentlemen:
In response to the Direct Payment Agreement, AFCO Constructors, Inc herewith submits
change order request in accordance with our direct payment agreement in the amount of-$37,075.00
(negative thirty seven thousand seventy five and 00/100) The County of Monroe has realized a savings
on tax of apr. $2,780.63 because of this action.
Total
Cemex
2438215
8-Jun-07
$8,848.00
Cemex
2440908
8-Aug-07
$4,424.00
Cemex
2443966
9-Aug-07
$10,531.00
14-Aug-
Cemex
2453810
07
$5,530.00
22-Aug-
Cemex
2472647
07
$7,742.00
$37,075.00
Taxes
$663.60 11-Oct-07 10/25/2007 Paid
$331.80 11-Oct-07 - 10/25/2007 Paid
$789.83 11-Oct-07 10/25/2007 Paid
$414.75 11-Oct-07 10/25/2007 Paid
$580.65 11-Oct-07 10/25/2007 Paid
$2,780.63
Please issue a formal change order for the corresponding cost.
Very truly yours,
AFCO Constructors, Inc.
Kevin Land
Project Manager
Attachments
CC: K. Wilson, Monroe County
J. Barnett, Monroe County
Aldo Ferrera, AFCO
AFCO expressly reserves its right to claim for time extension and compensation of all related damages, including indirect cost and
time impacts. This change order Shall not be construed as a waiver by AFCO ofany claim (time or money) arising out of the
performance of the work caused by untbreseen conditions, or design errors or omissions in the change order.
M EM ORA ND UM
TO: Board of County Commissioners
From: Debbie Frederick
Deputy County Administrator
Date: December 3, 2007
RE: Change Orders
Attached is a proposed change order for AFCO Constructors, Inc. (Charge Order
#4 for the Murray E. Nelson Government de Cultural Center is for a decrease of
$37,075.00. The contractor has agreed to direct purchase materials through the
County to enable the County to take advantage of its tax free status to reduce the
overall costs of the project. The FL Sales Tax savings corresponding to this change
order are $2780.63 which are already reflected in change order #1.)
According to the ordinance adopted by the Board of County Commissioners,
proposed change orders are to be presented to members of the Board of County
Commissioners prior to approval, assuming they are within the Administrator's
prescribed limits. Change orders not within the Administrator's authority are
placed on the SOCC agenda.
d
The Deputy Administrator intends to approve this change order on -T sday,
December , 2007. 4, C-'e
Debbie Frederick
Deputy County Administrator
DLF: adc
rage i or i
Campo-Abra
From: Campo-Abra
Sent: Tuesday, December 04, 2007 12:31 PM
To: County Commissioners and Aides
Subject: Change Orders
Attachments: Change Order #4.pdf; Change Order #3.pdf
Please review the attached Change Orders #3 and #4 for AFCO Constructors, Inc. for the Murray E. Nelson Government
Center.
1 M-
Sr. Administrative Assistant
Office of County Administrator
The Historic Gato Cigar Factory
1100 Simonton Street, Suite 2-205
Key West, FL 33040
Office 305-292-4441
Fax 305-292-4544
cam�a-abra@a monroecou_nty-ii,gov_
Help us Help You!
Reese take a moment to complete our Customer Satisfaction Survey.•
http://monroecofl.virtualtownhall.neVPa es/MonroeCoFL WebDocs/css Your eedhack is iniportatit to rrs!
Please note: Florida has a very broad public records law. Most written communications to or from the County regarding County business are public record
available to the public and media upon request. Your email may be subject to public disclosure.
2/4/2007
MONROE COUNTY / ENGavEERiNG /FACn rms DEVELOPMENT
CONTRACT CHANGE ORDER
PROJECT TITLE:
Brick and Stone Exterior Cladding
Freeman Justice Center
302 Fleming Street
Key West, FL
TO CONTRACTOR:
E.G. Braswell Construction, Inc.
5635 MacDonald Avenue
Key West, FL
The Contract is changed as follows:
CHANGE ORDER NO: 3
INITIATION DATE: November 30, 2007
CONTRACT DATE: May 16, 2007
The original (Contract Sum) (Guaranteed Maximum Price) ........................................ $ 1,923,718.00
Net change by previously authorized Change Orders ................................................ $ 125,030.00
The (tract Sum) (Guaranteed Maximum Price) prior to this Change Order was ......... $ 2,048,748.00
The (Contract Sum) (Guaranteed Maximum Price) will be (increased) (decreased)
(urichanaed) by this Change Order ................. $ WA
The new (Contract Sum) (Guaranteed Maximum Price) including this Change Order is ... $ 2,048,748.00
The Contract Time will be ,(Increased) (decreased) (unchanged) by .............................. 110 Days
The date of Substantial Completion as of the date of this Change Order is .................... March 12, 2008
Detailed description of change order and justification:
1 II_ L
IL -
ARCHITECT:
CONTRACTOR:
DIRECTOR, FACILITIES DEVELOPMENT:
COUNTY ENGINEER
WA
_ = Date
E.G. Briswell Construction, Inc. Date
.E.
COUNTY ADMINISTRATOR 1 i/' � ( f(�-'
Thomas Willi/Debbie Frederick — Deputy
//-" q
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not Included in the original contract specifications. Yes ® No ❑
If Yes, explanation:
This change order 1s for a contract dme extension of 110 days, from November 23,
2007 to March 12, 20M.
• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
• Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes ❑ No
If Yes, explanation as to why it Is not subject for a calling for bids:
• Project architect approves the change order. Yes ❑ No
If no. explanation of why:
The Arch/tW is not required to approve Change orders for the Freeman Justice
Center.
• Change Order is connecting an error or omission in design document. Yes ❑No
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain:
NUV-1U-;�UU( ?K1 Uy:L1 Hn ?HX NU. V. UL
E.G. BRASWELL CONSTRUc-now iNC
5635 MACDONALD "E:
KEY WEST, FLORIDA 3300
PHOPIE 305.296.0305 FAX 305.296.1824
[Maria
opose! Subw�itted to Date: Nov. 21, 2007
onroe County Faciliti:s Dev. Job Name: Frceen,an Justice Center
Graziano Job Location: XPY West, Fl.
Freeinaa Justice Center Court House h ey West, FL.
Hank Goldman Architect of Record
Extension of Time #-..I:
We received a notification from K&T Stoneworks via email dated November 21, 2007,
that the casting of all stone panels will take 190 days from said date. We will need an
additional 30 days allowed for installation, 'Therefore we are ri:qucsting an extension of
210 days.
Total Price:
00.00
All work co be completed in a wi *manlike manner according to standard piactices.
Any alteration or deviation frum above speciScatians involving coots costs, will be executed only upon
wntten orders, and will become'A extra ch"O over and above the estimate. This proposal is subject to
acceptance within 10 days and is void thereafter at the optic® on the umde�rilmad_—�
Edgar B sweU, resident __
E.G. Inc.
The above ..... ._ , �,... y.,r urum� L
prates, specificatiais gad conditions are hereb accepted- Yogi ar., authorized to do the work as
specified. Payment will be nude as outlined above.
ACCEPTED -
Date: siguat a ---
Printed Nance
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Fwd: Schedule Freeman Justice Center
From: Jamie Nelson (jarvlskeywest@yahoo.com)
Sent: Wed 11/21/07 2:57 PM
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From: aalbarran@ktstonework,%cDm
To: jarviskeywestayahoo.com
Subject: Schedule Freeman Justl(v Center
Date. Wed, 21 Nov 2007 07:50: C 3 -0500
V. U3
Page 1 of 1
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Good Morning Jarvis,
Per our conversation yeste-rday it is our understanding that a schedule has
been requested for the completion of the cast stone on thie Freeman Justice
Center in order to determi»e your tinal dates of completion to the City of
Key West.
After talking with our Detai..ers, Head of Production,an3 ,:onsidering the
current jobs we are currently dedicated to, It is our Position that a (18o
DAY)comPletion of product aIai:e is a realistic time frame to base your
schedule on,
Might I add that this date would be a worse case scenar.io.As current jobs
wind down that available space will undoubtedly be used EOr Freeman Justice
Center and in turn move our Final delivery date forward.
Please call me if you have any questions.
Best Regards,
Andre Albarran
K&T Stoneworks
101 Benoist Farms Rd.
West Palm Beach, Fla. 33411
Phone: (561) 793-5924
Fax: (561) 795-8707
Cell: (561) 718-2570
(561) 722-2637
AlEMORAA/DUM
TO: Board of County Commissioners
From: Debbie Frederick
Acting County Administrator
Date: December 11, 2007
RE: Change Orders
Attached is a proposed change order for the Brick and Stone Exterior Cladding for the
Freeman Justice Center. (Change Order #3 for E.G. Braswell Construction, Inc. is for a no
cost time extension of 110 days (worst case scenario 180 days) for the casting of all stone
panels needed for the exterior of the Freeman Justice Center.)
According to the ordinance adopted by the Board of County Commissioners, proposed change
orders are to be presented to members of the Board of County Commissioners prior to
approval, assuming they are within the Administrator's prescribed limits. Change orders not
within the Administrator's authority are placed on the BOCC agenda.
The Acting
2007. Administrator intends to approve this change order on W�41day, December Ji,
Debbie Frederick
Acting County Administrator
DLF:adc
rage i of i
Campo-Abra
From: Campo-Abra
Sent: Wednesday, December 12, 2007 8:49 AM
To: County Commissioners and Aides
Subject: Change Order
Attachments: Change Order #3.pdf
Please review the attached change order #3 for E.G. Braswell Construction for the Brick and Stone Exterior Cladding for the
Freeman Justice Center.
Sr. Administrative Assistant
Office of County Administrator
The Historic Gato Cigar Factory
1100 Simonton Street, Suite 2-205
Key West, FL 33040
Office 305-292-4441
Fax 305-292-4544
campo-abra@ monmec_ountyH.gov
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2/12/2007
MONROE COUNTY / ENGINEERING /FACILITIES DEVELOPMENT
CONTRACT CHANGE ORDER
PROJECT TITLE:
Freeman Justice Center
Jackson Square
Key West, FL
TO CONTRACTOR:
405 SW 141P Avenue Suite One
Davie, FL 33325
The Contract is changed as follows:
CHANGE ORDER NO: 39
INITIATION DATE: 08/29/07 $ 09/19/07
CONTRACT DATE: June 16, 2004
Change Order Request #114 and #121
The original (Contract Sum) (Guaranteed Maximum Price) ........................................ $13,804,000.00
Net change by previously authorized Change Orders ................................................ $2,128,900.33
The (Contra Sum) (Guaranteed Maximum Price) will be (decreased)
The new (Contract Sum) (Guaranteed Maximum Price)Including tthis thhis Change 11,550.00
nge Order is ... 315,944,450.33
The Contract Time will be (increased) (decreased) (unchanged) by ............................. N/A
The date of Substantial Completion as of the date of this Change Order is ..................... January 25, 2007
Detailed description of change order and justification:
,► ntis cnaf7agyrayr � •�� n• lli@ O%/d!/»I cnMiratri nlIC9
Not valid NO siaeed by OWNS C0111 C110nJA MOW and Cont
ARCHITECT: WA
Date
CONTRACTOR: -
The ower Group Date
DIRECTOR, FACILITIES DEVELOPMENT. Q"; 2,s � '
COUNTY ENGINEER:
I2- w -vI
COUNTY ADMINISTRATOR --T>W CO? C/C-
Thomas WIII/Debbie Frederick -Deputy
�. • r ••� Wes..
v_
October 1, 2007
Dd0"i24f COUNTY
FACWPn S DEVEICPMENT
OCT Z�ltl r
nME:
12ECETVDBy
SXXTEENTH JUDICUL CIMCVIT of AoRm.& 502 WHIT[HEAO STREAD STREE ANNEX
ET
KEY WEST, FLORIDA 33040
TELEPHONE(305) 292-3423
S V NCOM: 494-3423
TELEFAX (305) 292-3435
Mr. David Koppel
Monroe County Engineer
1100 Simonton Street
Key West, FL 33040
RE: Freeman Justice Center
Dear Mr. Koppel:
It has come to our attention that Change Order Requests 4114 and #121, with regard to
flooring adjustments, have been submitted by the Tower Group. Please be advised that
the Court is willing to fund these change orders from the Courthouse Facilities budget, as
they are a result of the flooring changes we requested.
Thank you for your attention to this matter. If you need any additional information or
have any questions, please do not hesitate to contact me.
Sincerely,
dC''�
Holly H. omina
Administrative Services Manger
Enclosures: Change Order Request # 1 14--$3,150.00
Change Order Request #121---$8,400.00
cc: Chief Judge Sandra Taylor r-'•1 zi;
John Chandler, The Tower Group OCT 0 2 7 1
TL _ rr
U:111nu bivl.l,vrNj(1.Vti uuKY.
j. sic 1 V wee
405 SW 148 Avenue
Suite One
Davie, FL 33325
croup, Inc.
Phone:
TITLE: Door #G129 Adjustments for New ile
PROJECT: Freeman Justice Center (FJC)
TO: Attn: Clark Briggs
Monroe County Facilities Development
1100 Simonton Street
Key West, FL 33040
Phone: (305) 295-4306
Fax: (305) 295-4321
RE: 4P54 To: 7Te
DESCRIPTION ON PROPOSAL
14 002/004
CHANGE ORDER REQUEST
476-3200 No. 00114
474-3111
DATE: 8/29/2007
JOB: 0417
CONTRACT NO: I
N'10Ptac;E Cc�,,v�'r
=ACIUTtES - CI Y
V
'CC;n;?D 8v
From: �sy � Number: _
The originally -speeded interior design scheme far the Fr Judielasy circuit. During the process of eernan Justice Center was sub
CSA and Monroe C �L TTO sent Mice to all substantially revised at the request of the 16fb
in the original Contract. y�) t reinforced concrete and CMU shell bad be constructed March
27, 2006 email 8»m TTO to ABS,
interior design changes P c� concern addressed to the doors in the concrete and used °n the flooring systImm specified
Proceeded using 1/2 the in nmd-set; without an �sonrY walls. In spite of this notice, the
Y Provisions for the circumstancoa that TTG notified.
CQR #114 seeks means ofpayrnent for the �� to adjust the
in the Main Lobby. The cost of the work is based on the August at Door #G129 to accorte the thicker P68e)• Please issue a Change order to increase 16, 2007 proposal itn KenneyC iya attached, floor tile$
to a Contract Time Extension should we th Colmract Sum S3,150.00 fot this onstruction (copy attach, 1
corrections needed to accommodateflooring system that critical ib for c added work' The Tower (3r0uP reserves our right
t1� flooring system cbangp O1°P�tion is a�`ected by the cumdative eff"t of the
em Deacrlpd6�` StojW
D01 Remove door and dame for
DW #0129, modity c.,O u
ploWde
C � r dpcning gckw dk t
$0t90% sad relnatydl Door
#0129,
Quantity Uut4
1.000
Description
5% Profit
Unit Prko TAX 9ste T-- Amount Net AmoanE
S3.000.00 0.00%
$0.00 53.000.00
Unit Cost: $3,000 00
Unit T
. $0.00
Unit Total: $3,000.00
Subtotal: S3,000.00
Markup Percent Markup Amount
5.000%
S 150.00
Tots! Cost: $3,150.00 tel
06/213/2007 .:vy u:v11Cu >r:v�1.�CrK1vv
10:16 13052967757 (UltY.
K 1' CONSTR XTION
"MEX CONSTRUCT1iON, LLC
1075 Duval St. C-21 PMB 145
Key West, FL 33040
State Lich CBC1254682
PROPOSAL
Date: August 16, 200-7
Sub Itted to: The Tower GrvV, rno
405 SW 148t° Avenue, Suite 1
Davie, FL 33325
Prajaet: FrCCIUM Justice Cuter
302 Fleming Sty
Key West, FL 33040
Scope of work:
SC# 0417-050
CSiM 6-100S
1- Rmove sh gle hollow metal door 00129 from taro
2. Adjust uaetal door jam unbftWed in co uwd Floor Lobby.
3. Ynstau hollow m door concrete and aU associated hardware.
in.4talled Lobby granite tiles aPprapinafe adju�rneats to ensure clearance over newly
A I work executed in accordance with job speeii'`ications, code r+equvements and
All plans relatesd
to scope of work
Total - $3,000.00
Sincerely,
fen Kenney
305.942.1092
fax:305.296.7757
kenneyj@bellsouth.nct
t003/004
PAGE 03/03
The Tower Group, Inc. CHANGE ORDER REQUEST
405 sw lag Avenue
Suite One Phone: (954) 476-3200
Davie, FL 33325 Fax: 954 474-3111
TITLE: Tile -to -Carpet Transitions DATE: 9/19/2007
PROJECT: Freeman Justice Center (FJC) JOB: 0417
TO: Attn: Clark Briggs CONTRACT NO:
Monroe County Facilities Development
1100 Simonton Street
Key West, FL 33040
Phone: (305) 2954306 Fax: (305) 2954321
RE: To: From: Number:
DESCRIPTION OF PROPOSAL
Change Order Request #121 seeks compensation for the added work to correct interior tile -to -carpet transitions that out of compliance with the building code because of the changes to the floor tile system were caused to be
The original Contract Documents specified 1/40 floor tale in thin -seat that could as Mrnodsts thr"hold installations per Detail 2 on
GA Dwg. 2" floor
(cry amud-sd, l Pagel, which moat Building Code requiteeet$, The interior d� modfikajow floors to 1/2" floor file in mud -set, which increase flu sip at cep transitions $�om 1/2" to 1.25"�changed these
Building Code. Trd's flooring snbconhator, se th step Go ' minimum, in violation of the
to Ong rheas into , mshfied g� � with a 1/4" per foot slope at an of these locations
Building Code compliance.
The cost for this work is based on the August 31, 20ol proposal 6vm Some To Go (copy attached, 1 page)
Please process a Change Order in the amount of $9,400.00 for this extra wo&
Item Description Stock# Quantity Units Unit Prke Tax Rate Tax Amount Net Amount
00W1 Court W grout 1/40 per Cant
ramps at all interior transidoss 1.000 $ti,000.00 0.00% $0.00 A000.00
Sam the New Venedm Gold
rile floor W carpeted gown,
Unit Cost: $8,000.00
Unit Tax: $0.00
Description
5% Profit
Unit Total: $5,000.00
Subtotal: $81000,00
Markup Percent Markup Amount
5.000%
Total Cost: $8,400.00
SEP-01-2007 12:39 FROM:+
9543110540 T0:30SS949774
P,4 5
STONE TO GO
STONE DESIGN FLOORING
2322 L°091 Oak*d Parts ew.
Fat Lauderdale; Fbr4a 33300
Tet (054) 3mo m
Fax (964) 31Q-0040
Date
Customat �ToworGroup, lne.
405 $W 14M Ave
Davie, Florida 3332$1
Fa* (ob4)474-3111
F" (054) 476-3200
Aft, John C.handim
M nFoEacRiPTIgN
Chan�e�.pr.�r
t
w
31-Aug-07 134ilgin0
Pr Location Freemen Juadc* Center
302 Flwrft ST
Kay Weal, Flonda Umo
Fax 305.208.2587
PRIo6 TOTAL
RAMPING
To repair unleveled floor elevations and achieve proper and safe
transitional Ares due to extreme unleveled conditions of the
_____,substrate concrete,
This matter Was discussed and approved with Mark from tower.
►w , ..,
s _a.oao.001s
TOTAL 41
TOTAL ESTDAAT6
ITERIOR
)OR FRAME
TE THRESH
CHAMFERED
-S
GRANITE
TILE
JAMB
WIDTH
THRESHOLD DETAIL
SCALE: 1-1/211=1'41FULL 311=11-011
M EM ORA ND uM
TO: Board of County Commissioners
From: Debbie Frederick
Acting County Administrator
Date: December 10, 2007
RE: Change Orders
Attached is a proposed change order for The Tower Group, for the Freeman
Justice Center. (Change Order #39 is for $11,550.00 for flooring adjustments.
This change order will be funded by the 16t' Judicial Court.)
According to the ordinance adopted by the Board of County Commissioners,
proposed change orders are to be presented to members of the Board of County
Commissioners prior to approval, assuming they are within the Administrator's
prescribed limits. Change orders not within the Administrator's authority are
placed on the BOCC agenda.
The Acting Administrator
December 1�2007.
Ct
l
Debbie Frederick
Acting County Administrator
DLF: adc
k�e
intends to approve this change order on Tuesday,
rage 1 ut 1
Campo-Abra
From: Campo-Abra
Sent: Tuesday, December 11, 2007 8:43 AM
To: County Commissioners and Aides
Subject: Freeman Justice Center
Attachments: Change Order #39.pdf
Please review the attached Change Order #39 submitted by the Tower Group for the Freeman Justice Center.
(Ma C ampa
Sr. Administrative Assistant
Office of County Administrator
The Historic Gato Cigar Factory
1100 Simonton Street, Suite 2-205
Key West, FL 33040
Office 305-292-4441
Fax 305-292-4544
cameo=?bra�monrc ecounty--fi
Help us Help You!
Please take a moment to complete our Customer Satksfacbon Survey.•
http://monroecot[ virtualtownhall.net/Pages/MonroeCoFL.WebDocs/css Your feedback /s important to usl
Please note: Florida has a very broad public records law. Most written communications to or from the County regarding County business are public record
available to the public and media upon request. Your email may be subject to public disclosure.
2/11/2007