Item Q1
MEMORANDUM
Office of the County Administrator
TO: Board of County Commissioners
FROM: Debbie Frederick
Deputy County Administrator
DATE: August 8, 2008
SUBJECT: County Divisions' Monthly Activity Report for July, 2008
MONTHLY ACTIVITY REPORT - JULY, 2008
KEY WEST AIRPORT
. We have received word from the FAA that they have accepted and approved our
2008 Noise Exposure Maps (NEM) and that they are looking for the funds for
phase seven of our Noise Insulation Program (NIP). This is good news for the
residents of Linda Avenue who were included in the program in the year 2000 but
were excluded by the FAA in 2005.
. For the fourth consecutive year, the Key West International Airport passed its
annual Part 139 Certificate Inspection with the highest grade possible, no
discrepancies. If we repeat this performance next year, we will receive an award
of merit and be in the top ten percent of all airports in the Southern Region in
reference to airport safety.
. There is both good news and bad news concerning the airport's Runway Safety
Area (RSA) Project. The good news is that we received unanimous approval for
our permit application from the South Florida Water Management District
Governing Board on July 10th. The bad news is that one week later on July 17th,
Last Stand, filed an appeal of the Board's action. A discussion item has been
placed on the BOCC agenda for August 20th. At that time, I will brief the board
on the ramifications of Last Stand's action.
. Revenue for July 2008:
Expenditures for the same period:
Percentage of budget spent year to date:
. No web site updates were required for July.
$330,796.60
$301,047.74
87%
MARATHON AIRPORT
. Florida Keys Marathon Airport (MTH) had its annual Part 139 Inspection by the
FAA on July 17 & 18. The airport was found to be operating in compliance with
Part 139, FAR and the Airport Certification Manual (ACM); no discrepancies
were noted by the inspector. This is the fifth consecutive year that MTH has had
no discrepancies noted during its inspections.
. Revenue Guaranty Agreement with Cape Air for daily service to Ft. Myers
starting December 19,2008 is being finalized for presentation to the BOCC on
August 20, 2008.
. Airport Layout Plan updates and proposal for a runway extension have had initial
review and comment by FAA Airports District Office; pending review and
comment by FAA Region.
. Airport Certification Manual and Airport Emergency Plan Revisions have been
reviewed and approved by FAA on July 9, 2008.
. Budget preparation and/or reductions on FY-2009 are continuing.
EMPLOYEE SERVICES
I. WEBSITE UPDATES (other than normal position vacancy updates, etc.):
Benefits:
KPHA Provider Directory Updates
Link to EAP Newsletter posted
Link to present and past issues of Working Wellness newsletter
Human Resources:
Updated 3 job descriptions
II. TURNOVER NUMBERS TO DATE:
July Turnover: 2.43% Turnover as of July 2008 11 % Turnover as of July 2007:
9.47%
Resignations: 2 Terminations: 8 Retired: 2 Deceased: none
6 employed less than 5 years; 3 employed between 5-10 years; 3 employed between 10-
20 years
**At the beginning of the year we had approximately 533 employees. We are now at 493
employees.
III. ACTIVITIES:
HUMAN RESOURCES
· Held IAFF bargaining session in Marathon.
· Arbitration Hearing of terminated Teamsters employee
· Assisted KW AP in translation of security clearance testing for employees
· Sick Leave pool elections
· Meeting with South Florida Workforce - summer interns
· Held five Deferred Compensation sessions for employees - Nationwide & Valic
SAFETY
· Inspections: Marathon: Senior Center, Conch Key Fire Station, fuel pumps,
facil maint, carpenter shops, Communications Dept.
· Investigations:
2
o Library - slip and fall
· Safety Accident Review Board meeting
RISK
· Risk & Benefits Consultant bid opening.
· Coordinated with Insurance Adjusters and Morganti regarding deconstruction of
Key West Airport construction site. Builders Risk Insurance will cover some of
the damages.
· Attended both KW and Marathon Airports liability risk control survey with Ginga
Griffin of Ace USA. These are done when required by the Insurance Carrier.
BENEFITS (GROUP/WORKERS COMP)
· Health Fairs held. Very good attendance at both Key West and Marathon.
· Quarterly KPHA Meeting.
COMMUNITY SERVICES
ADMINISTRATION
. Community Services Division (CSD) administration budget is currently at 84.8%,
plus 7.8% encumbered and will be expended on a monthly or as needed basis.
. CSD senior managers have spent significant energy and time working on the FY09
budget. Careful management of current CSD budget continues.
SOCIAL SERVICES DEPARTMENT (SSD)
IN-HOME AND NUTRITION SERVICES (IHNS)
OAA, Older Americans Act Programs:
Nutrition (Information in this section is for the period 6/21/08 - 7/20/08)
. C-l Congregate Meals produced 958 units, 310 units under the current monthly goal.
This underachievement resulted from only 19 serving days during the reporting
period. The ongoing underachievement will be reduced or eliminated by a title
transfer to the C-2 program in August.
. C-2 Home-Delivered meals produced 2,394 units, underachieving by 313 units. The
summer months are typically slower, as clients visit relatives up north and consume fewer
meals during the hot summer months. This underachievement will help reduce the deficit
produced by overachieving in the first 6 months of this year.
In-Home Services (Information in this section is for the period 5/21/08 - 6/20/08)
. III-B Screening and Assessment: 9.75 units this period, 33.26% year-to-date achieved,
16.72% underachieved, due to the small number of referrals and screens being only .5
hour long.
. III-B Homemaking: 260 units this period, 36.61 % year-to-date achieved, 13.37%
underachieved, due to the loss of a few clients. 33 clients on the waitlist.
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. III-B Personal Care: 141 units this period, 67% year-to-date achieved, 17.02%
overachieved, due to the amount of personal care required by the clients. 8 clients on the
waitlist.
. 49.14% ofIII-B funds spent, which represents a .84% underachievement. Client care
plans will be reviewed to determine need to transfer some clients from CCE to OA3B due
to income.
. III-E Facility Respite: 525.25 units this period, 43.3% year-to-date achieved, 6.68%
underachieved, due to the loss of clients. One client on the waitlist.
Non-OAA Programs:
CCDA (Community Care for Disabled Adults) for June 2008:
Case Management: 17.5 units for the month were produced; 139.5 units year-to-date.
. Homemaking: 84.75 units for the month were produced; 1006 units year-to date.
. Home-Delivered Meals: Monthly units were 145 meals; 1680 meals year-to-date.
. Personal Care: 27 units this monthe; 296.50 units year-to-date.
. Overall Program Achievement was 77%, 10.28% underachieved. Balance at the end
of the contract year: $19,193.53, which was returned to the Department of Children
and Families.
CCE (Community Care for the Elderly) as of June 30, 2008:
. Case Management: 136.5 units for the period; 1499.75 units year-to-date. 100%
achieved year to date. 37 clients on the waitlist.
. Homemaking: 760.5 units for the period; 7655 units year-to-date. 100% achieved
year to date. There are 33 clients on the waitlist.
. Personal Care: 542 units for the period; 5868 units year-to-date. 100% achieved year
to date. There are 9 clients on the waitlist.
. Respite: 171.25 units for the period; 1305 units year-to-date. There are 3 clients on
the waitlist.
. These final achievement levels take into account the $15,000 contract de-obligation.
. ADI (Alzheimer's Disease Initiative): 255 units were produced in the period ending
06/30/08, and 2901.75 units year to date. 106 % achieved, 6% overachieved, due to
the amount of respite care ADI clients are requiring. Two clients on the waitlist.
. HCE (Home Care for the Elderly Program) as of 6/30/08, the end of the contract year:
Year-to-date units produced were 257; year-to-date spending levels were at 96.4%.
Contract balance at the end of the year: $449.98.
MONROE COUNTY TRANSIT (MCT)
. One-way trips provided: 2,397; Unduplicated clients served: 296
Special Needs Clients registered: 275
. The 5310 FDOT Grant for the funding of a new Paratransit bus and the 5316 FDOT
Grant for funding the Mobile Data Terminals/software for the Trapeze Dispatching
and Reservation System have been submitted. If awarded those grants, it will occur in
August 2008. The likelihood that Monroe County will receive the awards is good.
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. Deposited Revenue: $5,019.00; Expenditures: $97,924.96; Spent Fiscal YTD: 84.9%
. Reorganized MCT under Compliance Manager with the retirement of MCT Sr.
Administrator to save dollars in FY09.
COMMUNITY SUPPORT SERVICES (CSS) / COMPLIANCE
. In the month of July 2008: 27 new welfare cases; 246 office visits; 6 home/field
visits; 1,726 incoming calls
. 146 unduplicated welfare client households served
. 25 new EHEAP cases totaling $6,031.61: 31 Low Income Home Energy Assistance
Grant Program cases totaling $ 4,825.00; 33 Low Income Crisis Assistance cases
totaling $ 8523.19
. Abolished one Social Worker position with the retirement of incumbent to save
dollars in FY09.
BA YSHORE MANOR (BSM)
. BSM census is 15 residents. The current census is four private pay and 11 subsidized
residents. BSM provided 303.25 hours ofOA3E respite care and 5 hours of Medicaid
Waiver respite care this month. Bayshore Manor has three OA3E clients and one
Medicaid Waiver client at this time. Three of the clients were in the hospital in the
month of July. There are no clients on the waitlist.
. Revenue for July 2008: $3,2867.14; Expenditures for July 2008: $4,6046.08
. Percentage of budget spent year to date: 77.77%
EXTENSION SERVICES
. Number of services provided: 401 phone calls, 30 office visits, 13 visits to clients, 14
group teachings with 246 people in attendance, 16 media submissions, and 404
bulletins distributed. Total Budget for FY 07/08: $188,351.00; Year to Date
Expenditures and Encumbrances: $165,437.53; Remaining Balance: $22,913.47;
Percentage of budget spent and/or encumbered year to date: 87%.
. The Extension Director compiled a list of solar electric photovoltaic installers that do
business in the Keys, and met with building inspectors of Key West and Monroe
County to discuss potential code issues with photovoltaic installations. The Director
organized and conducted two meetings between the commercial lobster fishermen
and FWC and NOAA lobster and coral scientists to discuss potential methods for
reducing trap impacts on coral habitat. He also participated in a I-day dive cleanup
of marine debris south of Marathon.
. The Environmental Horticulture Agent developed an environmental horticulture blog
www.floridakeyslandscapeadvisor.com that provides information about insect and
plant problems found in the Florida Keys and appropriate control measures. The blog
is located on the World Wide Web, Extension's Website, and the University of
Florida Gardening Blogs http://gardeningsolutions.ifas.ufl.edu/giam/.
. The Family & Community Development Agent developed educational outreach
material on the Change the World campaign, an energy efficiency campaign in which
counties collect pledges from County employees and residents to not only change a
light in their home to an energy efficient one, but to also take other actions to save
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energy. The information was sent to all County employees via e-mail and a press
release was sent to the media.
LIBRARIES
. Library usage continued at a constant pace, although most numbers for June continue
to reflect the effects of the decrease in days and hours of operation. Public access
computer sessions were 22% fewer than those of a year ago and onsite Library
visitors numbered 35,331, also a decrease of 22% from last year. Circulation
decreased by 17% over last June, with a total of26,716 items being circulated for the
month. These numbers are proportionate to the total number of days open during the
month: 20 days in 2008 compared to 26 days in 2007, a reduction of22%. This
change was also reflected in the increase of remote use of the Library online
cata10g-8% higher than that of a year ago-as patrons are making use of offsite
access when onsite services are not available.
. 317 new library cards were issued in June, bringing the total of Monroe County
Library cardholders to 45,546-a significant percentage of the County population.
. The increase in the number of searches on the Library's collection of online
magazines, journals, e-books and newspapers continued, largely due to the new
search box widget recently added to the Library homepage.
. Budget usage is proceeding at a measured pace, with less than 20% of the overall
budget remaining. Purchases for operating costs and materials are being carefully
monitored and prioritized, as these lines in particular are close to zero and the cost of
these expenses is now largely being supported by State Aid grant money and
donations from Library supporters. Budget transfers are being processed to cover
personnel line items that were insufficient due to cuts in personnel services.
GROWTH MANAGEMENT
REVENUES *
Estimate for Year to Date
Year
Building Permit Licenses & $2,843,625 $2,505,950
Permits
Planning Department Fees $560,000 $573,001
Code Enforcement Fines & $80,000 $92,878
Forfeits
. These are the primary, customer driven revenues and do not include the revenues
obtained by taxes etc.
EXPENSES
Budget Year to Date
Growth Management $1,810,465 615,623
Administration
Building $2,342667 1,827,362
Code Enforcement $1,005,219 701,321
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Planning
Environmental Resources
Plannin Commission
Comprehensive Plan
Geographic Information (GIS)
Marine Resources
Marine Proj ects
Pum Out Boat
$1,384,704
$335,250
$95,933
$269,607
$272,109
$87,899
$48,690
$62,524
717,852
265,642
73,552
41,879
130,044
70,349
16,171
49,708
Marine Resources Office
Marine Resources Functions:
. Prepared agenda item for Clean Vessel Act grant contract of $57,000 for pumpout
vessel operations
. Prepared agenda item for ILA with Marathon for reimbursement of vessel waste
haulout
. Coordinating efforts with the Board of Blanche Bergin Marine Park to facilitate
County acquisition of marine park and adjacent property to the north
. Drafted preliminary boating management plan for Boca Chica harbor
. Coordinated appointments for the Green Building Code Task Force
. Coordinated efforts for transfer of property at Blanche Bergin Marine Park
. Requested and processed quotes for printing a new No Discharge Zone brochure
for the Keys
. Coordinated efforts for printing new Lobster Season brochure
. Handled approximately 65 customer inquiries
. Performed 3 site visits in response to customer inquiries
. Participated in 2 pre-application meetings
. Removed 5 derelict vessels- including a 72' steel hull
. Repaired channel markers at Cow Key Channel
. Repaired channel markers at Vaca Cut
. Repaired channel markers at Boot Key Harbor
. Repaired channel markers at Dolphin Marina
. Processed derelict vessel contract for Amolds Towing
Vessel Pumpout Program Functions:
. Pumped out 132 boats
. Had pumpout boat surveyed for damage and approved repairs
Building Department
APPS SUBMITTED 377
PERMITS ISSUED 325
WALK THRU 3
CERT OF OCCUPANCY 27
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BUILDING/ROOFING
ELECTRICAL
PLUMBING
MECHANICAL(A/C)
GAS
1306
363
224
126
20
ABO
BIO
BIO PENDING
C.O.
CODE ENF 2
COORD
ELECT
ENG
EXAM
FEMA
FILE
FINAL
FIRE
FLOOD
MAR-BLDG
MECH
OFFICIAL
PKBUILDING
PENDING
PLAN
PLUMB
READY
ROGO
ROOF
S.1. BUILDING
TRACK
451
205
3
1
15
341
188
4
374
o
1
2
66
98
304
75
1
232
88
110
96
6
3
18
132
57
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EMERGENCY SERVICES
Fire Rescue
. IAFF Labor Negotiations on July 17
. Presented a request to the BOCC to accept the SAFER Grant for 18 firefighter
positions, 1.8 million in new revenue over 4 years
. The pre-employment assessment for new hire candidates is in forward motion.
The testing portion which includes physical agility and written skills is scheduled
for August 18-19 and letters have gone out to approximately 115 applicants, with
50 confirmed to date
. Two memorial services, one for a long-term retired employee and one for a
volunteer firefighter whose death resulted from injuries sustained while
responding to an emergency call
. Attended EMS Advisory Council meeting in Orlando
Fire Marshal
. Attended the Planning Commission Meeting and the Development Review
Committee Meeting.
Emergency Management
. Conducted Recovery Plan Meeting for County Departments
. Conducted 2 "Go To Meeting" sessions with countywide emergency response
personnel and the NWS Key West
. Participated at the Coast Guard Oil Spill Exercise
. Completed the Quarterly Reports for all the DHS, FDLE (Simon), and Base
Grants in our department.
. Completed and submitted REP Annual Financial Status Report FY 06-07, 07-08,
08-09,09-10.
. Submitted to DCA and FEMA through Grants.gov EOC 2008 Grant application.
Fire Academy
. Lower Keys Firefighter I Class is underway and progressing well.
. Planning for Inter-agency Disaster preparedness training lead by Florida Air
National Guard exercise in August. Involving Monroe County Fire Rescue, Naval
Air Station Key West, Key West Fire Dept., Islamorada and Marathon Fire
Rescue. Navy will practice landing their large Chinook Helicopters in various
Keys locations utilizing local Emergency Personnel.
Trauma Star
. Interviews of Flight Nurses
. Ongoing annual competency assessments of crew
. Protocol review and development
. Trauma Star crew members participated in the "Dive Safe" Lobster Rodeo in
Marathon
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. Trauma Star crew members assisting with practical review stations for Monroe
County Fire Rescue
. Activity this month = 11 patient transports, 8 Interfacility and 3 trauma
Upper Keys Healthcare Taxing District
. Attended Quarterly State E.M.S. meeting-Orlando. (Fla. Comm. on Trauma-
Emphasis on upcoming Leg. pertaining to state trauma protocols. Special
presentation for the FCOT and Trauma Consultants-Dept. of Health Surgeon
General, Ana Viamonte Ross, M.D.MPH. presentation on Pediatric trauma pt.
rehab needs)
. EMS Advisory Council-State of Trauma re: Fla.
. Fla. Comm. ofE.M.S. Educators-Emph. on EMS educators qualifications/re-
certifications. Emph. on standardization of all.
. Attended Clincon.
. Attended monthly E.M.S. conference at Ryder Trauma Center. Update on Ryders
new Bloodborne/airborne exposure plan for EMS agencies.
PUBLIC WORKS
. Steps and handrails completed at Higgs Beach Pier and ribbon cutting ceremony
was held
. Ensured dry run and ADA accessories are ready for Supervisor of Elections
Voting Precincts
. Event Lighting Project completed at West Martello Towers Garden Club
. Completed four safety recalls on four Road Department Mack dump trucks;
dealer traveled free of charge to Plantation Key, and performed the repairs saving
the County down time and travel to the mainland
. Purchased diesel and internal fuel tank polishing equipment, and began in-house
diesel fuel and interior tank cleaning program
. Completed first draft of Fleet contractual services bid package
. Received approval to advertise County Surplus Vehicles on County's Television
Channel 76
. Replaced Communications/Sheriff's Long Key Translator generator housing with
new coastal condition, aluminum structure
. Step 2 Bio Diesel testing in Key West continues with no problems detected as of
this date
. Completed tie-downs for emergency generator at Coral Shores High School
. Master Mechanical completed repairs on two air handler units at the Spottswood
. Removed all ancillary equipment at the Murray Nelson GC wastewater treatment
plant for Engineering/Facilities Development
. Grinder motor at the Key Largo Park wastewater treatment plant was replaced by
Windy Day Plumbing
. Lift station pump replaced by US Water at Harry Harris Park
. Installed two benches at the Harry Harris Park revetment slab
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. Supplied maintenance of traffic for MC Sheriff's Office at the Key Largo July 4th
parade
. Transported special needs cot trailer to garage for repairs for Emer. Mgmt.
. Supplied bucket truck from Road Dept. to Parks Dept. for repairs at Key Largo
Park
. Completed shoulder repairs and rip-rap at Card Sound Road
. Completed rip-rap repairs at No Name Bridge and the Blimp Road boat ramp
. Scarified, graded, and compacted Raffy Road on Cudjoe Key
. Pollution Control removed over 35 tons of debris illegally dumped in the County
rights of way; 1,520 lbs. of tires from the Plantation Garage; 5,880 lbs. of debris
from the Key West Garage; 10,880 lbs. of brush from the Marathon Airport; and
7,980 lbs. from Marathon Public Works
. All three transfer station scales were inspected by our service contractor, Scale-
Rite, and all were found to be weighing properly
ENGINEERING
Wastewater -
In addition to the BOCC July 16 update:
. Reviewed Scope of Services for Preliminary Design Report for Central Regional
Project (Upper Sugarloaf, Cudjoe, and Summerland). Preliminary Design Report
to include comparison and cost analysis of collection system alternatives,
development of decision tree and finalized mapping and survey work. Attended
meeting to select sub-areas for analysis.
. Reviewed scope of services for Preliminary Design Report for the Expanded
Regional Project (Upper Sugarloaf, Ramrod, Torch, and Big Pine Key).
Preliminary Design Report to include aerial photography and survey, preparation
of base sheets, hydraulic modeling, and selection of collection system alternatives
using decision tree developed during the Preliminary Design Phase of the Central
area.
. Met with FKAA and FDEP to identify steps necessary to close Cells A and B of
the Cudjoe Landfill for construction of the Cudjoe Regional WWTP.
. Finalized Request for Qualifications for assessment services for remaining
wastewater service areas.
. Met with Clerk - Finance Director to review funding sources for Big Coppitt
Regional Wastewater Treatment System.
. Hosted FDEP inspection of construction progress on Big Coppitt Regional
Wastewater System.
. Processed Wharton Smith (Big Coppitt WWTP pay application #6.
. Obtained planning, design, construction, and design funding updates since the
November 2007 Keys Wastewater Plan for presentation at the Florida Keys
National Marine Sanctuary Water Quality Protection Program Steering
Committee.
. Reviewed as-builts and identified service available issue for Stock Island mobile
home park.
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. Posted maps on County Engineering Division Wastewater website to direct
Florida Keys property owners to the appropriate utility.
. FKAA - working with FKAA staff on reimbursement requests and reviewing
monthly FKAA board meetings and minutes for wastewater items.
. Big Coppitt Sewer - overseeing work; revised contract 2 construction (Geiger and
Rockland Keys) to begin in mid-August.
. Key Largo Sewer - overseeing KL WTD construction to ensure compliance with
County road restoration requirements.
Engineering Services -
. Key West International Airport - project management and site supervision
continues; work progressing at west side ramp and baggage building; east entry
ramp collapse demolition completed; issues regarding entry ramp not involved in
collapse being discussed; interior finish work continuing; demolition work
starting on existing terminal in preparation for VCB building; autocad technician
continues to provide support for construction manager regarding demolition of
collapsed areas and construction drawings for work on foundation and second
floor framing. Staff attended bi-weekly status meetings with the Clerk of the
Court, County staff and Construction Manager. Reviewed, processed, and
forwarded to Finance Morganti's Pay Application #25 (June) for $448,505.38.
Processed Construction draws for July in the amount of$I,646,076.20
representing 108 finance transactions. Prepared FDOT Reimbursement Requests
for June in the amount of$I,781,508.19 including 10,460 pages of
documentation; and for July in the amount of $769,972.69 with 1,515 pages of
documentation.
. Card Sound Road Bridges - PB Americas final invoice was submitted; total paid
was $262,247 ofa contract amount of $385,224, resulting in savings of$122,977.
Along with savings of Coastal Marine contract being $68,000 under contract
price, estimated savings on project is $190,977.
. Prado Circle Stormwater Project - pre-construction meeting held July 11 th;
contractor is preparing submittals and schedule, with site work to begin soon.
Construction completion anticipated by September 30, 2008 due to SFWMD
grant requirements.
. Breezeswept Beach Estates Culvert - Contractor preparing submittals, with
construction anticipated to begin in September.
. Key Deer Boulevard Road Project - work is complete except for some permanent
striping to be completed in early August.
. US 1 Stormwater Project - discussions underway with DOT to revise JP A as 2 of
the 3 projects have been incorporated into DOT road projects. Staff is updating
construction estimates and reviewing the Stormwater Management Master Plan
for alternatives.
. Hurricane 2008 - staff is in the process of identifying temporary debris sites for
2008 hurricane season, with all suggestions welcome; staff has compiled lists of
roads not maintained by the County for each key in anticipation of FEMA ruling
allowing debris collection on private roads.
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. Hurricane 2005 - project worksheets for the four 2005 hurricanes have been
closed out.
. Palm Drive -draft project manual is complete. Advertising for bids will follow
determination of work sequence and temporary maintenance of traffic.
. Duck Key Bridges - staff is reviewing consultant's revised cost estimate for
design.
. Duck Key Security Cameras - Staff beginning to coordinate with Resort IT staff
to determine system needs in order to be piggybacked onto Hawk's Cay security
system.
. Duck Key Pedestrian Bridges - coordinating with pre-fabricated bridge
manufacturer and Duck Key Security District to identify options; options received
and are being reviewed by staff prior to forwarding to Duck Key.
. Sunset Point Park Boat Ramp - prepared Draft Project Manual; Marine Resources
to apply for construction cost grant; Grant Award approval and request to
advertise for bids anticipated for September agenda.
. Boca Chica Road Study - waiting for paperwork from FEMA prior to beginning
the 2nd appeal to FEMA to increase reimbursement amount from $120,000 to
$400,000.
. Pigeon Key Ferry Service - managing contract.
. Old Seven Mile Bridge Repair - coordinating and discussing draft Memorandum
of Understanding for bridge and island with DOT and DEP staff.
. County Street lights - staff reviewing Keys Energy Services and Florida Keys
Electric Coop records of County funded and maintained street lights for accuracy;
requires review of lists, site plans, site visits and meetings with utilities to compile
information.
. Dedication Ceremonies - staff coordinating with County officials, civic groups
and other entities regarding ceremonies for Big Pine Key Park, Murray E. Nelson
Government Center, Freeman Justice Center, and the Key West International
Airport.
. Reviewed applications and issued three right of way permits
. Staff performed site inspection and surveying of Marina Del Mar (Key Largo)
property to support Code Enforcement.
. Reviewed/responded to Keys Energy notification of utility installation on Big
Coppitt
. Staff attended pre-construction meeting for Caloosa Cove construction to
review/provide guidance on right of way construction requirements.
. Coordination with Bellsouth for proposed equipment installation on Boca Chica
ROW; involved staff site inspection, review of plans, ongoing coordination with
utility.
. Research files provide documents and right of way information for court case
(request from public).
. Ongoing coordination with Cudjoe subdivision to transfer private roads to
County.
. Coordinating with DOT/signal contractors for repair/upgrade to KL fire station
signals
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. Research available documents, coordination with DOT consultant for review of
historical bridge plans for inspection/rating purposes.
. Ongoing coordination with Hospital employees/DOT/bus shelter manufacturer to
fulfill request for bus shelter on US 1 in Tavernier.
Facilities Development -
. ADA Compliance Assessment - Selection Committee met on July 7, 2008 and
selected MBI-K2M as the number one ranked firm. Contract was awarded at the
July 16,2008 BOCC meeting. Notice to Proceed was issued July 23,2008.
Kick -off meeting held on July 24 with County staff and MBI - K2M; meeting with
primary contacts held on July 25,2008.
. Big Pine Key Park - Final inspection scheduled for early August. Contractor will
apply for final Certificate of Occupancy.
. Big Pine Key Fire Station - Grade beams and columns completed ahead of
schedule.
. Murray E. Nelson Government and Cultural Center - Roof covering is 95%
completed; exterior painting is 75% complete; stucco complete except for small
portion on south side. Framing complete except for Community Room. Rough
drywall complete on 1 st floor in north and south wings; 90% complete on 2nd
floor of south wing; 75% complete on 2nd floor of north wing. Sewage lift
station in place, with line installed to property line. Substantial completion
scheduled for August 29,2008, but delays are likely. Electrical change orders
remain unresolved. County will not pursue further scope eliminations.
. Medical Examiner's Facility - Substantial completion reached July 10,2008.
Closeout documents being assembled by contractor; warranty and use information
received. Final Certifications are pending. Punch list virtually complete.
. Wetlands Mitigation - Medical Examiner's Facility - Pre-construction meeting
held July 23,2008. City of Marathon has been contacted for permitting
requirements. Staff drafting response to SFWMD regarding compliance issues.
Notice to proceed to be issued in September.
. Freeman Justice Center - Final electrical inspection scheduled for early August.
Generator training to be held in early August; generator exhaust to be extended
above roof parapet. Contractor addressing HV AC issues. Waiting for final
inspections for exterior cladding, site work, and landscaping. Sidewalk
demolition and reconstruction completed to meet ADA requirements.
. Public Works Rockland - permit application process has been started; staff
scheduled to attend a pre-application review meeting with Building Department
staff in early August.
. Marathon Courthouse Renovations - still in the preliminary phase.
. Tavernier Fire Station - final pay application submitted by contractor and is in the
process of being reviewed.
. North Key Largo Fire Station - Final pay application is in Finance.
. Conch Key Fire Station -DRC meeting held July 8, 2008; Planning Commission
meeting held July 23,2008.
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TECHNICAL SERVICES
As a team we completed 213 work requests in July, continued the rollout of Metro Ethernet,
continued the rollout of our new antivirns software, assisted in negotiations for the Pentamation
upgrade, increased available storage for Alchemy, consolidated archived database for our mail
archive, updated our website with new contact info, forms and the 2009 budget, etc.
VETERANS AFFAIRS
CLIENTS ASSISTED:
1474
NEW CLIENTS ASSISTED:
93
FIELD VISITS
14
BENEFITS DELIVERY AT DISCHARGE
14
VAN CLIENTS TRANSPORTED:
(to the V AMC, Miami as well as
other Miami area hospitals, without
incident)
175
The Veterans Affairs Department:
The financial data for the month of July $87,310.00 indicates the amount of new revenue
brought into Monroe County derived from claims for the entire department, including
Plantation Key and Marathon.
The financial data captured monthly will vary due to the Veterans Administration
variable time frame on adjudication of awards, as well as the amount awarded.
15