Item C21BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: January 16, 2008 Division: Budget & Finance
Bulk Item: Yes X No — Department: Office of Management & Budget
Staff Contact Person/Phone #: Tina Boan x4472
AGENDA ITEM WORDING:
Approval to reimburse Mayor Pro Tern Mario Di Gennaro for the cost of a conference room incurred
during his recent travel to Washington, DC on October 2-5, 2007, with his meeting with Federal
Officials in regards to Wastewater Issues.
ITEM BACKGROUND:
See attached.
PREVIOUS RELEVANT BOCC ACTION:
See attached.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATIONS:
Approval
TOTAL COST: N/A
COST TO COUNTY: N/A
BUDGETED: Yes
SOURCE OF FUNDS:N/A
REVENUE PRODUCING: Yes _ No X AMOUNT PER MONTH Year
No
APPROVED BY: County Atty X OMB/Purchasing X Risk Management N/A
DOCUMENTATION: Included X Not Required
DISPOSITION:
Revised 11/06
AGENDA ITEM # C-21
C
UNTYSMONROE
KEY WEST FLORIDA 33040
(305)294-4641
District 4 Commission Office
9400 Overseas Highway
Florida Keys Marathon Airport
Suite 210
Marathon, FL 33050
305 289-6000
305 289-6306 fx
BOARD OF COUNTY COMMISSIONERS
Mayor Charles "Sonny" McCoy, District 3
Mayor Pro Tem Mario Di Gennaro, District 4
Sylvia Murphy, District 5
George Neugent, District 2
Dixie Spehar, District 1
'ti.
Interoffice Memorandum
-
Date: December 11, 2007
To: Tina Boan, Acting Director, OMB
Sandee Carlile, Director, Finance Office, Clerk of the Court
From: Commissioner Mario Di Gennaro, District 4
Re: October 2007 Travel Reimbursement
On October 3, 2007; I traveled to Washington D.C. with a party of five to meet with
Federal Representatives to gain support for continued federal funding of Florida Keys Water
Quality projects pertinent to the enhancement and protection of the Florida Keys National Marine
Sanctuary surrounding Monroe County.
My office had made a reservation at the Grand Hyatt Washington for a for -one -bedroom
conference suite to meet my needs for a both a bedroom suite (with separate "living room" seating
area from the bedroom), as well a conference table area. The cost of the conference suite was
$549.00 per day. Upon arrival, I was able to negotiate a lower cost of $349.00 per day for the
guest room, and $99.00 per day for the adjoining conference room, a savings of $101.00 per day or
$202.00 for the two day stay. To my understanding, to avoid the conference room level fee, it was
billed as a guest room for their internal accounting system. I certify that I did not have two
sleeping rooms; the 2"d room charge is for a conference room for meetings held over the two day
visit with Federal officials.
If you have any further questions regarding the billing, please contact my office for
assistance.
Cc: Danny Kolhage, Clerk of the Court
0
AT WASHINGTON CENTER
Grand Hyatt Washington
1000 H Street N.W.
Washington, D.C. 20001 USA
202.582.1234
FAX 202.637.4781
click. click. done.
Last Name First Name
Folio Page
DIGENNARO MARIO
1 1
tmet
Room 125
C/O GRAND HYATT WASHINGTO
Rate
99.00
9400 OVERSEAS HWY
Anival
10/03/07 WED
City IState Zip Code
MARATHON FL 33050
Departure
10/05/07 FRI
(305) 289-6000 1/0
Bonuses 'type CCARD
Account
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DATE I DESCRIPTION
10/03
GUEST ROOM
10/03
*ROOM TAX
10/04
GUEST ROOM
10/04
*ROOM TAX
10105
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otal Due
AMER CAN EXPRESS
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DATE I DESCRIPTION
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l agree that my liability for this bill is not waived and ! agree to be held personally liable in the
event that the indicated person, company or association fails to pay for any part or the full
amount of these charges.