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Item C01BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY MEETING DATE: 8/20/08 DIVISION: COUNTY ADMINISTRATOR BULK ITEM: YES DEPARTMENT: AIRPORTS STAFF CONTACT PERSON: Peter Horton Phone: 292-3518 AGENDA ITEM WORDING: Approval for U.S. Customs and Border Protection to occupy additional space in the Adam Arnold Annex, at the Key West International Airport, on a month to month basis, pending a rental agreement. ITEM BACKGROUND: In addition to the 5,000 sq feet currently occupied, Customs wishes to rent additional office space of approximately 400 sq. ft., in the Adam Arnold Annex. Customs will provide janitorial services and perform routine maintenance for the additional rental space. PREVIOUS RELEVANT BOCC ACTION: None on this item. CONTRACT/AGREEMENT CHANGES: n/a STAFF RECOMMENDATION: Approval TOTAL COST: None COST TO AIRPORT: None COST TO PFC: None COST TO COUNTY: None REVENUE PRODUCING: Yes APPROVED BY: County Attorney n/a DOCUMENTATION: Included X DISPOSITION: /bev AO 11 /06 BUDGETED: n/a SOURCE OF FUNDS: n/a AMOUNT PER YEAR: $ 14,064.84 OMB/Purchasing n/a Risk Management n/a Not Required AGENDA ITEM # 909 SE First Avenue, Suite 980 Miami, FL 33131 d`pA�1 �° US. Customs and hF Border Protection ,OI�Hn StC JUN 18 2003 MEMORANDUM FOR: EXECUTIVE DIRECTOR, MISSION SUPPORT FIELD OPERATIONS FROM: Director, Field Operations, Miami Miami Field Office SUBJECT: Request for Additional Space at the Key West General Aviation Center, Key West International Airport The U.S. Customs and Border Protection (CBP) Port of Key West is requesting 400 square feet of office space in the General Aviation Facility (GAF), Adam Arnold Annex, at the Key West International Airport. CBP currently occupies approximately 5,000 square feet of Federal Inspection Service (FIS) at this facility, rent free. Mr. Peter Horton, Airport Director, Key West International Airport, is offering this space to CBP but at a rental rate of $30 per square foot, plus operating expenses, for an annual rental rate of approximately $14,000, fully serviced. With the ever -changing conditions and leadership in Cuba, CBP Port of Key West anticipates the need for additional space at the GAF to accommodate the CBP Mission at the Key West International Airport. CBP currently works out of two locations, one at the Federal Court House downtown, and the other at the Key West International Airport. The airport location has the only Primary Inspection Station for processing passenger traffic. It is also the primary location for processing Cuban Migrant Cases with access to Enforce and US VISIT. In addition, private and commercial air traffic to and from Cuba could become a major issue if tensions were to ease and travel restrictions were reduced. Commercial carriers are ready to start service to and from Cuba on short notice. Private air traffic alone would significantly increase the workload requiring a full time CBP presence at the Key West International Airport. The requested space is immediately adjacent to our FIS in the GAF and will give CBP an increased contiguous area for processing passengers and cargo. The GAF building offers CBP a tremendous vantage point from which to carry out our mission, since the Key West International Airport is a prime location for a CBP Command Center when the need arises, with its proximity to the Monroe County Sheriff's Office and the U.S. Transportation Security Administration. The Key West GAF is 12 feet above ground level, minimizing flooding concerns. Designated parking for government vehicles will be available on the second level of the new airport garage across the street. The airport location is more accessible than the Federal Building during special events on the island. 2 CBP has just released 811 rentable square feet in the Key West Federal Building at an annual rent savings of $16,116. CBP also plans to release another block of 883 square feet in the Federal Building at an additional $20,136, for a total of $36,252 in rent savings. CBP will continue to retain 1,433 rentable square feet on the first floor of the Federal Building for processing the public. For any additional information you may need in response to our proposal, you may contact Greta Campos, Assistant Director, Mission Support, at (305) 810-5104, or Jane Gladden, Mission Support Specialist, at (305) 810-5133. Harold E. Woodward Attachment cc: Director, Facilities, Field Operations Director, Logistics, Indianapolis Facility Center Port Director, Miami Seaport Port Director, Port of Key West 2 L GPI � :7tt r/7 . 104 4,-4, ids UP LA! t., -r Yl 2W- �M.