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Item C21BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: August 20, 2008 Division: Public Works Bulk Item: Yes X No _ Department: Facilities Maintenance Staff Contact Person:_ John W. King, 292-4431 AGENDA ITEM WORDING: Approval to terminate the month -to -month contract with Barnes Alarms, Inc. and award bid and execute a contract with Barnes Alarm Systems Inc. for alarm system annual certification, maintenance and monitoring. ITEM BACKGROUND: Bids were opened July 16, 2008, two bids were received and Barnes Alarm Systems is the most responsive bidder. PREVIOUS RELEVANT BOCC ACTION: N/A CONTRACT/AGREEMENT CHANGES: New Agreement. STAFF RECOMMENDATIONS: Approval. TOTAL COST: $21,575.00 + repairs/addl services BUDGETED: Yes X No Repairs: Regular $75.00/hr;OT $112.50 Parts: Manufacturers cost plus 25% COST TO COUNTY: same SOURCE OF FUNDS: Ad Valorem REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year APPROVED BY: County Atty OMB/Purchasing Risk Management _ DOCUMENTATION: Included X Not Required DISPOSITION: AGENDA ITEM # Revised 2/05 M E M O R A N D U M DATE: July 31, 2008 TO: Dent Pierce, Division Director Public Works FROM: John W. King, Sr. Director Lower Keys Operations RE: Agenda Item — August 20, 2008 BOCC Meeting Terminate Month -to -Month Contract with Barnes Alarm Services and Award Bid and Execute a Contract with Barnes Alarm Services Fire and Panic Alarm System Annual Certification and Central Station Monitoring, Monroe County Bids were submitted on July 16, 2008, with two respondents: Air Mechanical & Service Corp. and Barnes Alarm Systems Inc. bidding as follows: Air Mechanical Barnes Alarm Contract — Fire $15,072.50 $17,550.00 Contract — Panic 3,285.00 4,025.00 Total Annual Contract $18,357.50 $21,575.00 Labor — Regular $65.00 $75.00 Labor — Overtime $97.50 $112.50 Materials — cost plus 25% 25% There are differences of $3,217.50 for annual services, $10.00 for regular labor and $15.00 for labor overtime between the two bids with the Barnes proposal being the slightly higher of the two. Barnes Alarm, our present contractor, has been providing Monroe County with fire and panic alarm certification and service for 15 years with very satisfactory response and repair time. Barnes installs, services, and maintains our fire and panic alarm systems in the shortest amount of time possible, which keeps costs down. This is due partially to their knowledge of our facilities' alarm component locations and how to get to the problem as quickly as possible. They maintain an office in Key West, and provide service to all of the County locations from Key Largo to Key West in a timely manner. They are flexible and work well with County staff to schedule annual certifications and to provide timely service. After review of the facts, and Barnes' extensive knowledge of our facilities, equipment, and their willingness to work with the County's needs and schedules in the most efficient and effective manner, I feel that Barnes is the most responsive bidder and the most responsive contractor. Taking into consideration the bid differences outlined above, Barnes' awareness of our facilities and our employees will ultimately save the County money over their contract term compared to orientating a new contractor for every site. I hereby recommend approval to terminate Barnes month -to -month contract and award the bid and execute a contract with Barnes Alarm Systems, Inc. for fire and panic alarm system annual certification and central station monitoring. J WK/jbw Enclosures o� s W } V � z ui V o Q 4- Z L L L 0, L. L N N a) C_ N LA oN 01 s oui r•� a s a (A ooJ+ooa+ �rn0 Z Q o��z 0 U� ,-i U >� s c O N 0 � r �\ L �' L N 01 a 101� � N ;� oQ ° . V N O J H c u� 2 O O d C z a m D o� o O Z Ln �(D A U-) 0 MLU Q (U i fo n W QO a�LY -.-UNU u a L WMWQ V m �= p = W 12 E °-w� E acwu =� o=:E :3 o +- o s 3 Z O (� v) > rn a� > rn a) 4- (A) p V(9ZN Q z0 C2o 6'"-'wO �a-4 c ZZO 0 0 a) c 0 0 au 44 zU) W fuMfufafaMfu� .N Ma W � JJJJ�� C U. V O 3 m n U) � Z�QW )I..uj i V oz ¢ Q 0a Q CC z m0 z z c W Q � cc .(M C Z V N u +- L W m a z z °- p L to 0) O a 0> L s z z u ° a � > p N z 4 L N a W z U V)LU O L o z 11 E N N " '� N "0 +- u LL La. 0 Ln } u 0 c '> e m g &-C }Q v Q a s Q Q } O F N y u U- 0 fu Q m �_ d m s fA In M m MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Barnes' Alarm Systems Contract # Effective Date: 09/01/08 Expiration Date: 08/31/11 Contract Purpose/Description: Fire and Panic Alarms stem annual certification, maintenance, and monitoring Contract Manager: Jo B. Walters 4549 Facilities Maint/Sto #4 (Name) (Ext.) (Department/Stop #) for BOCC meeting on 08/20/08 Agenda Deadline: 08/05/08 CONTRACT COSTS Total Dollar Value of Contract: $ 21,575.00+ Current Year Portion: $ 1,797.92 Budgeted? Yes® Grant: $ N/A County Match: $ repairs/addl services No ❑ Account Codes: 001-20501-530-340-_ 101-20505-530-340- ADDITIONAL COSTS Estimated Ongoing Costs: $ /yr For: (Not included in dollar value above) (e . maintenance, utilities, janitorial, s, CONTRACT REVIEW Changes Division Director Date In wYes❑ Needed No[f QQ y c* Risk Mana me 0 Yes❑ N O.M.B./Purchasing '26 Yes[:] Noo— County Attorney % W Yes❑ N 9 Comments: OMB Form Revised 2/27/01 MCP #2 Date Out FIRE AND PANIC ALARM SYSTEM ANNUAL CERTIFICATION, MAINTENANCE AND MONITORING MONROE COUNTY, FLORIDA AGREEMENT FOR PANIC AND FIRE ALARM SYSTEM ANNUAL CERTIFICATION, MAINTENANCE AND MONITORING MONROE COUNTY, FLORIDA This Agreement is made and entered into this day of , 2008, between MONROE COUNTY, FLORIDA ("COUNTY"), a political subdivision of the State of Florida, whose address is 1100 Simonton Street, Key West, Florida 33040, and BARNES ALARM SYSTEMS, INC. ("CONTRACTOR"), a Florida corporation, whose address is 3201 Flagler Avenue, Suite 503, Key West, FL 33040. WHEREAS, COUNTY desires to provide panic and fire alarm system annual certification, maintenance and monitoring services for Monroe County, and WHEREAS, CONTRACTOR desires and is able to provide panic and fire alarm system annual certification, maintenance and monitoring services for Monroe County; and WHEREAS, it serves a legitimate public purpose for CONTRACTOR to provide panic and fire alarm system annual certification, maintenance and monitoring services for Monroe County, now therefore, IN CONSIDERATION of the mutual promises and covenants contained herein, it is agreed as follows: 1. THE AGREEMENT The Agreement consists of this document, the bid documents and the attached exhibits only. 2. SCOPE OF THE WORK: A. To include all Fire Alarm maintenance and repairs, testing, annual inspections, and possible expansion of the system, if required B. To include all Panic Alarm Systems maintenance and repairs, testing, and certification at a minimum of twice a year or every six months C. REPAIRS (Fire and Panic Systems): i. Repair and maintenance for alarm systems listed in Item 3, CONTRACT AMOUNT. The Contractor shall be available 24 hours per day, 365 days per year. The Contractor shall be at the site of an alarm system malfunction within two hours of verbal notification by the Owner. AGREEMENT 1 MAY 2008 FIRE AND PANIC ALARM SYSTEM ANNUAL CERTIFICATION, MAINTENANCE AND MONITORING MONROE COUNTY, FLORIDA ii. The Contractor shall have access to a supply of all parts and controls normally necessary for the emergency repairs of all county maintained alarm systems so that such emergency repair will be completed within 48 hours of notification by the Owner. The Owner shall reimburse the Contractor for the Manufacturer's invoice cost of all parts and materials, plus percentage indicated in the bid form, or less percentage of list cost, (whichever the case may be) that are used in the repair of all County maintained alarm systems. Manufacturer's invoice exceeding $500.00 may be requested at the discretion of the Owner. iii. All parts and materials shall be of equal or greater quality as compared to existing parts and materials in use. Work shall be performed in accordance with, and all documentation shall be provided pursuant to, National Fire Protection Association Requirements. D. ADDITIONAL SERVICES Additional services include, but are not limited to, electronic door lock system installation and/or repair, horn/strobe installation and/or repair, or any other equipment necessary for safety -related issues, and CCTV service. Also, when requested by the County, the Contractor shall advise and recommend, in writing to the County, any needed improvements, and shall invoice the County at the fee schedule rates for labor as specified in the contract. E. MAJOR COMPONENT FAILURE OR SYSTEM BREAKDOWN In the event of a major component failure or system breakdown, the COUNTY, when deemed as an emergency situation, shall have the option to request from the CONTRACTOR a proposal/quote for replacement equipment in an amount that could exceed Five Thousand Dollars ($5,000). Any proposal over $5,000 must be approved and signed by the Division Director and/or the County Administrator. 3. CONTRACT AMOUNT The County shall pay to the Contractor for the faithful performance of the Contract, in lawful money of the United States, as follows: ANNUAL FIRE SYSTEM: INSPECTION MONTHLY AMOUNT CONTROL MONITOR MODEL # (including any BUILDING LOCATION PANEL possible AMOUNT overtime Key West Courthouse 500 Whitehead St., Key West Simplex 4100 $900.00 $25.00 Judicial Workout Room 502 Whitehead St., Key West FireLite MP-24 $225.00 (formerly Juvenile Detention Sheriff Civil Division 500 Whitehead St. Key West Faraday Firewatch II $225.00 J. Lancelot Lester Building, & 530 Whitehead St. Key West Notifier AFP-200 $1,800.00 $25.00 Records Store AGREEMENT 2 MAY 2008 FIRE AND PANIC ALARM SYSTEM ANNUAL CERTIFICATION, MAINTENANCE AND MONITORING MONROE COUNTY. FLORIDA ANNUAL FIRE SYSTEM: INSPECTION MONTHLY CONTROL AMOUNTMONITOR MODEL # (including any BUILDING LOCATION PANEL possible AMOUNT overtime Freeman Justice Center 310 Fleming Street, Key West Notified AFP- $ $25.00 200 - Intelligent AFP-200 Fire Detection & w/CBC Alarm System Ba shore Manor 5200 College Road, Stock Island Notifier System 500 $450.00 $25.00 Monroe County Fire Station #8 Stock Island Firelite MS-5024 $225.00 May Hill Russell Library 700 Fleming St. Key West Notifier SFP 400B $300.00 $25.00 Gato Building 1100 Simonton Street, Key West Simplex 4010 $600.00 $25.00 Harvey Government Center 1200 Truman Avenue, Key West Simplex 4100 $900.00 $25.00 Big Pine Key Library 231 Key Deer Blvd. Big Pine Key Faraday Firewatch $375.00 I1+2 Marathon Government Center 2798 Overseas Hwy, Marathon Faraday MPC-2000 $900.00 Marathon Government Annex 490 63d Street, Marathon FireLite MS-4024 $450.00 Marathon Detention Facility 3981 Ocean Terrace, Marathon FireLite Miniscan $450.00 4024 Marathon Sheriff's Hangar Marathon Airport EST Quick Start $450.00 Marathon Courthouse 3117 Overseas Hwy, Marathon Notifier SFP 400B $525.00 George Dolezal Library 3251 Overseas Hwy, Marathon Simplex 2001-4431 $450.00 Ruth Ivins Center, Health Dept. 3333 Overseas Hwy, Marathon Edwards 1500 Series $450.00 Medical Examiner 56639 Overseas Hwy, Crawl Key Simplex Grinnel 4010 FACP $525.00 $25.00 Ellis Building 88800 Overseas Highway, P.K. FireLite MP-24 $600.00 Plantation Key Courthouse Highpoint Road, Plantation Key FireLite MP-24 $900.00 Plantation Key Detention Faci. 53 Higbpoint Road, Plantation Key FireLite MS-9200 $750.00 Islamorada Library MM 81.5, Islamorada Fire Lite MS-4424b $600.00 Roth Building 50 Hi h oint Road, Tavernier Edwards EST-2 $900.00 $25.00 Key Largo Library 101485 Overseas Highway, FireLite MS-5024 $600.00 $25.00 Tradewinds Shopping Plaza ANNUAL PANIC SYSTEM: _. INSPECTION MONTHLY MANUFACTURER AMOUNT MONITOR BUILDING LOCATION MODEL # (including any possible AMOUNT overtime KW Courthouse Annex 502 Whitehead St., Key West Caretaker Plus $675.00 $25.00 Judicial Workout Room 502 Whitehead St., Key West CH Annex system J. Lancelot Lester Building, & 530 Whitehead St. Key West CH Annex system Records Storage J. Lancelot Lester Building - 530 Whitehead St. Key West CH Annex system District 3 Commissioner Old Courthouse - District 1 500 Whitehead St., Key West CH Annex system Commissioner Old Courthouse - Traffic/Fines 500 Whitehead St., Key West CH Annex system Freeman Justice Center 310 Fleming Street, Key West to be determined Gato Building - Social Services 1100 Simonton St., Key West CADDX $150.00 Gato Building - 2nd floor 1100 Simonton St., Key West $150.00 FOVONIC64S Medical Examiner 56639 Overseas Hwy, Crawl Simplex Grinnel $250.00 $25.00 Key 4010 FACP AGREEMENT 3 MAY 2008 FIRE AND PANIC ALARM SYSTEM ANNUAL CERTIFICATION, MAINTENANCE AND MONITORING MONROE COUNTY, FLORIDA Ellis Building Supervisor of Elections E 88820 Overseas Hwy, Tavernier CADDX NX-6 $250.00 $25.00 Ellis Building Traffic 88820 Overseas Hwy, Tavernier CADDX NX 6 $250.00 $25.00 Ellis Building Social Services 88820 Overseas Hwy, Tavernier CADDX NX 6 $250.00 $25.00 Ellis Building Planning 88800 Overseas Hwy, Tavernier CADDX NX 6E $250.00 $25.00 a. Labor — Normal working hours of 8:00 a.m. to $ 75.00 per hour 5:00 p.m. Monday through Friday excluding holidays b. Labor — Overtime rate for hours not stated above, including $112.50 per hour holidays and for facilities that conduct critical business such as Courthouses, Tax Collector's offices, and all others identified by the Facilities Maintenance Director in the Specifications c. Manufacturers invoice cost of parts and materials Cost + 25% Note: There are no additional costs for travel, mileage, meals, or lodging. The Contractor's request for payment must itemize each of the costs stated above. 4. PAYMENTS TO CONTRACTOR A. COUNTY'S performance and obligation to pay under this agreement, is contingent upon annual appropriation by the Board of County Commissioners. B. COUNTY shall pay in accordance with the Florida Local Government Prompt Payment Act; payment will be made after delivery and inspection by COUNTY and upon submission of invoice by CONTRACTOR. C. CONTRACTOR shall submit to COUNTY invoices with supporting documentation acceptable to the Clerk, on a monthly schedule in arrears. Acceptability to the Clerk is based on generally accepted accounting principles and such laws, rules and regulations as may govern the Clerk's disbursal of funds. 5. TERM OF AGREEMENT This Agreement shall commence on September 1, 2008, and ends upon August 31, 2011, unless terminated earlier under paragraph 18 of this Agreement. The COUNTY shall have the option to renew this Agreement for up to an additional two (2) one-year periods at terms and conditions mutually agreeable to the parties, exercisable upon written notice given at least 30 days prior to the end of the initial term. Unless the context clearly indicates otherwise, references to the "term" of this Agreement shall mean the initial term of three (3) years. The Contract amount shall be adjusted annually in accordance with the percentage change in the U.S. Department of Commerce Consumer Price Index (CPI-U) for all AGREEMENT 4 MAY 2008 FIRE AND PANIC ALARM SYSTEM ANNUAL CERTIFICATION, MAINTENANCE AND MONITORING MONROE COUNTY, FLORIDA Urban Consumers as reported by the U.S. Bureau of Labor Statistics and shall be based upon the CPI-U computation at December 31 of the previous year.. 5. ACCEPTANCE OF CONDITIONS BY CONTRACTOR CONTRACTOR has, and shall maintain throughout the term of this Agreement, appropriate licenses. Proof of such licenses and approvals shall be submitted to the COUNTY upon request. 6. FINANCIAL RECORDS OF CONTRACTOR CONTRACTOR shall maintain all books, records, and documents directly pertinent to performance under this Agreement in accordance with generally accepted accounting principles consistently applied. Each party to this Agreement or their authorized representatives shall have reasonable and timely access to such records of each other parry to this Agreement for public records purposes during the term of the Agreement and for four years following the termination of this Agreement. If an auditor employed by the COUNTY or Clerk determines that monies paid to CONTRACTOR pursuant to this Agreement were spent for purposes not authorized by this Agreement, the CONTRACTOR shall repay the monies together with interest calculated pursuant to Sec. 55.03, FS, running from the date the monies were paid to CONTRACTOR. 7. PUBLIC ACCESS The COUNTY and CONTRACTOR shall allow and permit reasonable access to, and inspection of, all documents, papers, letters or other materials in its possession or under its control subject to the provisions of Chapter 119, Florida Statutes, and made or received by the COUNTY and CONTRACTOR in conjunction with this Agreement; and the COUNTY shall have the right to unilaterally cancel this Agreement upon violation of this provision by CONTRACTOR. 8. HOLD HARMLESS AND INSURANCE CONTRACTOR covenants and agrees to indemnify and hold harmless Monroe County Board of County Commissioners from any and all claims for bodily injury (including death), personal injury, and property damage (including property owned by Monroe County) and any other losses, damages, and expenses (including attorney's fees) which arise out of, in connection with, or by reason of services provided by CONTRACTOR occasioned by the negligence, errors, or other wrongful act or omission of CONTRACTOR, its employees, or agents. The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements contained elsewhere within this agreement. Failure of CONTRACTOR to comply with the requirements of this section shall be cause for immediate termination of this agreement. AGREEMENT 5 MAY 2008 FIRE AND PANIC ALARM SYSTEM ANNUAL CERTIFICATION, MAINTENANCE AND MONITORING MONROE COUNTY, FLORIDA Prior to execution of this agreement, CONTRACTOR shall furnish the COUNTY Certificates of Insurance indicating the minimum coverage limitations in the following amounts: WORKER'S COMPENSATION AND EMPLOYER'S LIABILTIY INSURANCE: Where applicable, worker's compensation coverage to apply for all employees at a minimum statutory limit as required by Florida Law, and Employer's Liability coverage in the amount of $100, 000.00 bodily injury by accident, $500, 000.00 bodily injury by disease, policy limits, and $100, 000.00 bodily injury by disease, each employee. COMPREHENSIVE AUTOMOBILE VEHICLE LIABILITY INSURANCE: Motor vehicle liability insurance, including applicable no-fault coverage, with limits of liability of not less than $300, 000.00 per occurrence, combined single limit for Bodily Injury Liability and Property Damage Liability. If single limits are provided, the minimum acceptable limits are $50, 000.00 per person, $100, 000.00 per occurrence, and $25, 000.00 property damage. Coverage shall include all owned vehicles, all non -owned vehicles, and all hired vehicles. COMMERCIAL GENERAL LIABILITY: Commercial general liability coverage with limits of liability of not less than $300, 000.00 per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability. CERTIFICATES OF INSURANCE. Original Certificates of Insurance shall be provided to the COUNTY at the time of execution of this Agreement and certified copies provided if requested. Each policy certificate shall be endorsed with a provision that not less than thirty (30) calendar days' written notice shall be provided to the COUNTY before any policy or coverage is canceled or restricted. The underwriter of such insurance shall be qualified to do business in the State of Florida. If requested by the County Administrator, the insurance coverage shall be primary insurance with respect to the COUNTY, its officials, employees, agents and volunteers. MONROE COUNTY BOARD OF COUNTY COMMISSIONERS MUST BE NAMED AS ADDITIONAL INSURED ON ALL POLICIES EXCEPT WORKER'S COMPENSATION. 9. NON -WAIVER OF IMMUNITY Notwithstanding the provisions of Sec. 768.28, Florida Statutes, the participation of COUNTY and CONTRACTOR in this Agreement and the acquisition of any commercial liability insurance coverage, self-insurance coverage, or local government liability insurance pool coverage shall liability coverage, nor shall any contain any provision for waiver, not be deemed a waiver of immunity to the extent of Agreement entered into by the COUNTY be required to AGREEMENT 6 MAY 2008 FIRE AND PANIC ALARM SYSTEM ANNUAL CERTIFICATION, MAINTENANCE AND MONITORING MONROE COUNTY, FLORIDA 10. INDEPENDENT CONTRACTOR At all times and for all purposes under this agreement CONTRACTOR is an independent contractor and not an employee of the Board of County Commissioners of Monroe County. No statement contained in this agreement shall be construed so as to find CONTRACTOR or any of his employees, subs, servants, or agents to be employees of the Board of County Commissioners of Monroe COUNTY. 11. NONDISCRIMINATION COUNTY and CONTRACTOR agree that there will be no discrimination against any person, and it is expressly understood that upon a determination by a court of competent jurisdiction that discrimination has occurred, this Agreement automatically terminates without any further action on the part of any parry, effective the date of the court order. COUNTY or CONTRACTOR agree to comply with all Federal and Florida statutes, and all local ordinances, as applicable, relating to nondiscrimination. These include but are not limited to: 1) Title VI of the Civil Rights Act of 1964 (PL 88-352) which prohibits discrimination on the basis of race, color or national origin; 2) Title IX of the Education Amendment of 1972, as amended (20 USC ss. 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; 3) Section 504 of the Rehabilitation Act of 1973, as amended (20 USC s. 794), which prohibits discrimination on the basis of handicaps; 4) The Age Discrimination Act of 1975, as amended (42 USC ss. 6101-6107) which prohibits discrimination on the basis of age; 5) The Drug Abuse Office and Treatment Act of 1972 (PL 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; 6) The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PL 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; 7) The Public Health Service Act of 1912, ss. 523 and 527 (42 USC ss. 690dd-3 and 290ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; 8) Title VIII of the Civil Rights Act of 1968 (42 USC s. et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; 9) The Americans with Disabilities Act of 1990 (42 USC s. 1201 Note), as maybe amended from time to time, relating to nondiscrimination on the basis of disability; 10) Any other nondiscrimination provisions in any Federal or state statutes which may apply to COUNTY and CONTRACTOR to, or the subject matter of, this Agreement. 12. ASSIGNMENT/SUBCONTRACT CONTRACTOR shall not assign or subcontract its obligations under this agreement to others, except in writing and with the prior written approval of the Board of County Commissioners of Monroe County and CONTRACTOR, which approval shall be subject to such conditions and provisions as the Board may deem necessary. This paragraph shall be incorporated by reference into any assignment or subcontract and any assignee or sub shall comply with all of the provisions of this agreement. Unless expressly provided for therein, such approval shall in no manner or event be deemed to impose any additional obligation upon the board. AGREEMENT / MAY 2008 FIRE AND PANIC ALARM SYSTEM ANNUAL CERTIFICATION, MAINTENANCE AND MONITORING MONROE COUNTY, FLORIDA 13. COMPLIANCE WITH LAW AND LICENSE REQUIREMENTS In providing all services/goods pursuant to this agreement, CONTRACTOR shall abide by all laws of the Federal and State government, ordinances, rules and regulations pertaining to, or regulating the provisions of, such services, including those now in effect and hereinafter adopted. Compliance with all laws includes, but is not limited to, the immigration laws of the Federal and State government. Any violation of said statutes, ordinances, rules and regulations shall constitute a material breach of this agreement and shall entitle the Board to terminate this Agreement. CONTRACTOR shall possess proper licenses to perform work in accordance with these specifications throughout the term of this Agreement. 14. DISCLOSURE AND CONFLICT OF INTEREST CONTRACTOR represents that it, its directors, principles and employees, presently have no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance of services required by this contract, as provided in Sect. 112.311, et. seq., Florida Statutes. COUNTY agrees that officers and employees of the COUNTY recognize and will be required to comply with the standards of conduct for public officers and employees as delineated in Section 112.313, Florida Statutes, regarding, but not limited to, solicitation or acceptance of gifts; doing business with one's agency; unauthorized compensation; misuse of public position, conflicting employment or contractual relationship; and disclosure or use of certain information. Upon execution of this contract, and thereafter as changes may require, the CONTRACTOR shall notify the COUNTY of any financial interest it may have in any and all programs in Monroe County which the CONTRACTOR sponsors, endorses, recommends, supervises, or requires for counseling, assistance, evaluation, or treatment. This provision shall apply whether or not such program is required by statute, as a condition of probation, or is provided on a voluntary basis. COUNTY and CONTRACTOR warrant that, in respect to itself, it has neither employed nor retained any company or person, other than a bona fide employee working solely for it, to solicit or secure this Agreement and that it has not paid or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely for it, any fee, commission, percentage, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For the breach or violation of the provision, the CONTRACTOR agrees that the COUNTY shall have the right to terminate this Agreement without liability and, at its discretion, to offset from monies owed, or otherwise recover, the full amount of such fee, commission, percentage, gift, or consideration. 15. NO PLEDGE OF CREDIT CONTRACTOR shall not pledge the COUNTY' S credit or make it a guarantor of payment or surety for any . contract, debt, obligation, judgment, lien, or any form of indebtedness. CONTRACTOR further warrants and represents that it has no obligation or indebtedness that would impair its ability to fulfill the terms of this contract. AGREEMENT 8 MAY 2008 FIRE AND PANIC ALARM SYSTEM ANNUAL CERTIFICATION, MAINTENANCE AND MONITORING MONROE COUNTY, FLORIDA 16. NOTICE REQUIREMENT Any notice required or permitted under this agreement shall be in writing and hand delivered or mailed, postage prepaid, to the other party by certified mail, returned receipt requested, to the following: FOR COUNTY: FORCON CTO Monroe County Barnes Ala Sy em ,10-� Facilities Maintenance Department ATTN: � - 3583 South Roosevelt Boulevard 3201 Flagler A3,' , Suite 503 Key West, FL. 33040 Key West, FL 333040 and Monroe County Attorney Post Office Box 1026 Key Wes, FL 33041-1026 17. TAXES COUNTY is exempt from payment of Florida State Sales and Use taxes. CONTRACTOR shall not be exempted by virtue of the COUNTY'S exemption from paying sales tax to its suppliers for materials used to fulfill its obligations under this contract, nor is CONTRACTOR authorized to use the COUNTY'S Tax Exemption Number in securing such materials. CONTRACTOR shall be responsible for any and all taxes, or payments of withholding, related to services rendered under this agreement. 18. TERMINATION A. The COUNTY or CONTRACTOR may terminate this Agreement for cause with seven (7) days notice to CONTRACTOR. Cause shall constitute a breach of the obligations of either party to perform the obligations enumerated under this Agreement. B. Either of the parties hereto may cancel this agreement without cause by giving the other party sixty (60) days written notice of its intention to do so with neither party having any further obligation under the term s of the contract upon termination. 19. GOVERNING LAW, VENUE, INTERPRETATION, COSTS, AND FEES This Agreement shall be governed by and construed in accordance with the laws of the State of Florida applicable to Agreements made and to be performed entirely in the State. In the event that any cause of action or administrative proceeding is instituted for the enforcement or interpretation of this Agreement, the COUNTY and CONTRACTOR agree that venue will lie in the appropriate court or before the appropriate administrative body in Monroe County, Florida. AGREEMENT 9 MAY 2008 FIRE AND PANIC ALARM SYSTEM ANNUAL CERTIFICATION, MAINTENANCE AND MONITORING MONROE COUNTY, FLORIDA 20. MEDIATION The COUNTY and CONTRACTOR agree that, in the event of conflicting interpretations of the terms or a term of this Agreement by or between any of them the issue shall be submitted to mediation prior to the institution of any other administrative or legal proceeding. Mediation proceedings initiated and conducted pursuant to this Agreement shall be in accordance with the Florida Rules of Civil Procedure and usual and customary procedures required by the circuit court of Monroe County. 21. SEVERABILITY If any term, covenant, condition or provision of this Agreement (or the application thereof to any circumstance or person) shall be declared invalid or unenforceable to any extent by a court of competent jurisdiction, the remaining terms, covenants, conditions and provisions of this Agreement, shall not be affected thereby; and each remaining term, covenant, condition and provision of this Agreement shall be valid and shall be enforceable to the fullest extent permitted by law unless the enforcement of the remaining terms, covenants, conditions and provisions of this Agreement would prevent the accomplishment of the original intent of this Agreement. The COUNTY and CONTRACTOR agree to reform the Agreement to replace any stricken provision with a valid provision that comes as close as possible to the intent of the stricken provision. 22. ATTORNEY'S FEES AND COSTS COUNTY and CONTRACTOR agree that in the event any cause of action or administrative proceeding is initiated or defended by any party relative to the enforcement or interpretation of this Agreement, the prevailing parry shall be entitled to reasonable attorney's fees and attorney's fees, in appellate proceedings. Each party agrees to pay its own court costs, investigative, and out-of-pocket expenses whether it is the prevailing parry or not, through all levels of the court system. 23. ADJUDICATION OF DISPUTES OR DISAGREEMENTS COUNTY and CONTRACTOR agree that all disputes and disagreements shall be attempted to be resolved by meet and confer sessions between representatives of COUNTY and CONTRACTOR. If no resolution can be agreed upon within 30 days after the first meet and confer session, the issue or issues shall be discussed at a public meeting of the Board of County Commissioners. If the issue or issues are still not resolved to the satisfaction of COUNTY and CONTRACTOR, then any parry shall have the right to seek such relief or remedy as may be provided by this Agreement or by Florida law. 24. COOPERATION In the event any administrative or legal proceeding is instituted against either party relating to the formation, execution, performance, or breach of this Agreement, AGREEMENT 10 MAY 2008 FIRE AND PANIC ALARM SYSTEM ANNUAL CERTIFICATION, MAINTENANCE AND MONITORING MONROE COUNTY, FLORIDA COUNTY and CONTRACTOR agree to participate, to the extent required by the other parry, in all proceedings, hearings, processes, meetings, and other activities related to the substance of this Agreement or provision of the services under this Agreement. COUNTY and CONTRACTOR specifically agree that no party to this Agreement shall be required to enter into any arbitration proceedings related to this Agreement. 25. BINDING EFFECT The terms, covenants, conditions, and provisions of this Agreement shall bind and inure to the benefit of COUNTY and CONTRACTOR and their respective legal representatives, successors, and assigns. 26. AUTHORITY Each parry represents and warrants to the other that the execution, delivery and performance of this Agreement have been duly authorized by all necessary COUNTY and corporate action, as required by law. 27. CLAIMS FOR FEDERAL OR STATE AID CONTRACTOR and COUNTY agree that each shall be, and is, empowered to apply for, seek, and obtain federal and state funds to further the purpose of this Agreement; provided that all applications, requests, grant proposals, and funding solicitations shall be approved by each party prior to submission. 28. PRIVILEGES AND IMMUNITIES All of the privileges and immunities from liability, exemptions from laws, ordinances, and rules and pensions and relief, disability, workers' compensation, and other benefits which apply to the activity of officers, agents, or employees of any public agents or employees of the COUNTY, when performing their respective functions under this Agreement within the territorial limits of the COUNTY shall apply to the same degree and extent to the performance of such functions and duties of such officers, agents, volunteers, or employees outside the territorial limits of the COUNTY. 29. LEGAL OBLIGATIONS AND RESPONSIBILITIES This Agreement is not intended to, nor shall it be construed as, relieving any participating entity from any obligation or responsibility imposed upon the entity by law except to the extent of actual and timely performance thereof by any participating entity, in which case the performance may be offered in satisfaction of the obligation or responsibility. Further, this Agreement is not intended to, nor shall it be construed as, authorizing the delegation of the constitutional or statutory duties of the COUNTY, except to the extent permitted by the Florida constitution, state statute, and case law. AGREEMENT 11 MAY 2008 FIRE AND PANIC ALARM SYSTEM ANNUAL CERTIFICATION, MAINTENANCE AND MONITORING MONROE COUNTY, FLORIDA 30. NON -RELIANCE BY NON-PARTIES No person or entity shall be entitled to rely upon the terms, or any of them, of this Agreement to enforce or attempt to enforce any third -party claim or entitlement to or benefit of any service or program contemplated hereunder, and the COUNTY and the CONTRACTOR agree that neither the COUNTY nor the CONTRACTOR or any agent, officer, or employee of either shall have the authority to inform, counsel, or otherwise indicate that any particular individual or group of individuals, entity or entities, have entitlements or benefits under this Agreement separate and apart, inferior to, or superior to the community in general or for the purposes contemplated in this Agreement. 31. ATTESTATIONS CONTRACTOR agrees to execute such documents as the COUNTY may reasonably require, to include a Public Entity Crime Statement, an Ethics Statement, and a Drug -Free Workplace Statement. 32. NO PERSONAL LIABILITY No covenant or agreement contained herein shall be deemed to be a covenant or agreement of any member, officer, agent or employee of Monroe County in his or her individual capacity, and no member, officer, agent or employee of Monroe County shall be liable personally on this Agreement or be subject to any personal liability or accountability by reason of the execution of this Agreement. 33. EXECUTION IN COUNTERPARTS This Agreement may be executed in any number of counterparts, each of which shall be regarded as an original, all of which taken together shall constitute one and the same instrument and any of COUNTY and CONTRACTOR hereto may execute this Agreement by singing any such counterpart. 34. SECTION HEADINGS Section headings have been inserted in this Agreement as a matter of convenience of reference only, and it is agreed that such section headings are not a part of this Agreement and will not be used in the interpretation of any provision of this Agreement. 35. PUBLIC ENTITY CRIME INFORMATION STATEMENT "A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a Construction Manager, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the AGREEMENT 12 MAY 2008 FIRE AND PANIC ALARM SYSTEM ANNUAL CERTIFICATION, MAINTENANCE AND MONITORING MONROE COUNTY, FLORIDA threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list." 36. MUTUAL REVIEW This agreement has been carefully reviewed by Contractor and the County therefore, this agreement is not to be construed against either party on the basis of authorship 37. INCORPORATION OF BID DOCUMENTS The terms and conditions of the bid documents are incorporated by reference in this contract agreement. 38. ANNUAL APPROPRIATION The County's performance and obligation to pay under this agreement is contingent upon an annual appropriation by the Board of County Commissioners. In the event that the County funds on which this Agreement is dependent are withdrawn, this Agreement is terminated and the County has no further obligation under the terms of this Agreement to the Contractor beyond that already incurred by the termination date. IN WITNESS WHEREOF, COUNTY and CONTRACTOR hereto have executed this Agreement on the day and date first written above in four (4) counterparts, each of which shall, without proof or accounting for the other counterparts, be deemed an original contract. (SEAL) BOARD OF COUNTY COMMISSIONERS Attest: DANNY L. KOLHAGE, CLERK OF MONROE COUNTY, FLOIDA in Deputy Clerk Date: FOR CONTRACTOR: S Date Signatur ff/I/vr Date By: Mayor Mario DiGennaro Date: authorized to legally bind Print Name Address:3201 Flagler Avenue, #503 Key West, Florida 33040 Telephone Number: (305)294-6753 MO 9'�E COUNTY IAPI�ROV& AS TyTi4m:E , AGREEMENT 13 ATTOANFY MAY 2008 Barnes' Alarm Systems, Inc 3201 Hagler Ave, Suite 503 -r Key West, FL 33040 Cover Page Bid, Panic and Fire Alarm System Annual Certification, Maintenance and Monitoring, Monroe County, Florida Bidder's/Respondent's Name: Barnes' Alarm Systems, Inc. 3201 Flagler Ave. #503 Key West, FL 33040 305-294-6753 Bidder's/Respondent's Contact Person: Gregory H. Barnes, President Barnes' Alarm Systems, Inc r, �)A i A F - 3201 Hagler Ave, Suite 503 Key West, FL 33040 General Information Bid, Panic and Fire Alarm System Annual Certification, Maintenance and Monitoring, Monroe County, Florida Bames' Alarm Systems, Inc I r 3201 Hagler Ave, Suite 503 Key West, FL 33040 General Information Bid, Panic and Fire Alarm System Annual Certification, Maintenance and Monitoring, Monroe County, Florida 1. A list of the entity's shareholders with five (5) percent or more of the stock or. Gregory H. Barnes owns 100% of the stock 2. A list of the officers and directors of the entity: Gregory H. Barnes, President 3. The number of years the entity has been operating and providing goods, services or construction services called for in the RFB. Barnes' Alarm Systems incorporated in 1991 and has been doing business as a fire and burglar alarm contractor since that date, approximately seventeen (17) years. 4. The number of years the entity as operated under its present name and any prior names; Approximately seventeen (17) years. 5. Whether, within the last five (5) years, an officer, general partner, controlling shareholder or major creditor of any other entity that failed to perform services or furnish goods similar to those sought in the request for bids; No. 6. Customer References; a. Michael Knowles, GM. Grand Key Double Tree Resort b. Stuart Blitz, Chief Engineer, Hyatt Key West c. Bryan Marsh, President, Sea Tech Electric d. Ken Marsh, Chief Engineer, Pier House e. More references upon request 7. Credit references; a. Steve, Account Manager, ADI b. Giuseppe, Account Manager, Notifier c. Dale Bitner, Vice President, BB&T d. More references upon request 8. Relevant Experience: Double Tree Grand Key Resort Replaced fire alarm system. Troubleshot and repaired all deviations left by previous Fire Alarm Systems Contractor. A list of these deviations will be provided upon request. Key West Hyatt Replaced/Upgraded entire fire alarm system during renovation. Pier House Replaced fire alarm system. Troubleshot and repaired deviations left by previous Fire Alarm Systems Contractor. A list of these deviations will be provided upon request DooleyMac Construction Installed fire alarm system in the three Railway Condominium Buildings. Monroe County District School Board Serviced and Annually inspected the fire alarm systems for all the county schools for the past ten years. Sea Tech Electric Installed five fire alarm systems on the Boca Chica Navy Base and contracted to install one more. www.sunbiz.org - Department of State Page I of 2 Home Contact Us E-Filing Services Previous on List Next on List Return To List No Events No Name History Detail by Entity Name Florida Profit Corporation BARNES ALARM SYSTEMS, INC. Filing Information Document Number S63409 FEI Number 650278405 Date Filed 06/27/1991 State FL Status ACTIVE Principal Address 3201 FLAGLER AVE. SUITE 503 KEY WEST FL 33040 US Changed 01/16/2006 Mailing Address 3201 FLAGLER AVE. SUITE 503 KEY WEST FL 33040 US Changed 01/16/2006 Registered Agent Name & Address BARNES, GREGORY H PRIES 3201 FLAGLER AVE. SUITE 503 KEY WEST FL 33040 US Name Changed: 01/16/2006 Address Changed: 01/16/2006 Officer/Director Detail Name & Address Title DT BARNES, GREGORY H PRES 3405 NORTHSIDE DRIVE KEY WEST FL 33040 Title PD BARNES, GREGORY H 3405 NORTHSIDE DRIVE KEY WEST FL 33040 Document Searches Forms Help Entity Name Search j httn://www.sunbiz.org/scripts/cordet.exe?action=DETFIL&inq_doc number=S63409&inq... 7/15/2008 �--—f Barnes' Alarm Systems, Inc r ��' 3201 Flagler Ave, Suite 503 Key West, FL 33040 Past Performance on Similar Projects Bid, Panic and Fire Alarm System Annual Certification, Maintenance and Monitoring, Monroe County, Florida Double Tree Grand Key Resort 3990 S. Roosevelt Blvd. Key West, FL 33040 (305) 296-6962 Michael Knowles, GM. (305) 296-6962 Contract Initiated 02/08/07 and completed 03/05/07 Summary: Replaced fire alarm system. Troubleshot and repaired all deviations left by previous Fire Alarm Systems Contractor. A list of these deviations will be provided upon request. Key West Hyatt 601 Front Street Key West, FL 33040 (305) 296-9900 Stuart Blitz, Chief Engineer (305)296-9900 Contract Initiated 08/24/05 and completed 12/20/07 Summary: Replaced/Upgraded entire fire alarm system during extensive renovation. Pier House 1 Duval Street Key West, FL 33040 (305) 296-4600 Ken Marsh, Chief Engineer 305-296-4600 Contract Initiated 12/12/06 and completed 05/08/07 Summary: Replaced fire alarm system. Troubleshot and repaired deviations left by previous Fire Alarm Systems Contractor. A list of these deviations will be provided upon request DooleyMac Construction 301 Grinnell Street Key West, FL 33040 (305) 293-0967 Bill Peterson, Site Supervisor (305) 293-0967 Contract initiated 05/01/07 and completed 03/12/08 Summary: Installed fire alarm system in the three Railway Condominium Buildings. Sea Tech Electric P.O. Box 5925 Key West, FL 33045 (305) 294-7524 Bryan Marsh, President (305) 294-7524 Contract Initiated 12/02/07 and still under construction Summary: Installed five fire alarm systems on the Boca Chica Navy Base and one left to be installed. Barnes' Alarm Systems, Inc �IAI 3201 Flagler Ave, Suite 503 Key West, FL 33040 Maintenance Bid, Panic and Fire Alarm System Annual Certification, Maintenance and Monitoring, Monroe County, Florida Barnes' Alarm Systems, Inc does not have a schedule for maintenance. Maintenance is done as needed. You break it. We fix it. We have a reputation for good service and we intend to keep it. Our customer's are notified when they are due for Annual Testing of their fire alarm systems and are scheduled to their convenience. Greg Rainer has been employed by Barnes' Alarm Systems, Inc. for 10 years. He resides in Key West and in most cases would be the first respondent to a fire alarm service call. Aside from his practical experience, Greg has a Trade School Degree in General Electricity, an Associate's Degree in Engineering Science, Notifier Factory Training and is a Florida Certified Fire Alarm Systems Agent. Tom Roach is now managing our Fire Alarm Certifications Department and resides in Bay Point. He has been trained by Greg Rainer as to the Annual Inspections of Fire Alarm Systems Procedures. Tom Roach is also a Florida Certified Fire Alarm Systems Agent. Barnes' Alarm Systems, Inc RA3201 Flagier Ave, Suite 543 - Key west, FL 33040 Litigation Bid, Panic and Fire Alarm System Annual Certification, Maintenance and Monitoring, Monroe County, Florida Answers to the following questions regarding claims and suits: a. Has the bidder ever failed to complete work or provide the goods for which it has contracted? No. b. Are there any judgments, claims arbitration proceeding or suits pending or outstanding against the bidder, or its officers or general partners? No. c. Has the bidder, within five (5) years, been a parry to any law suit or arbitration with regard to a contract for services, goods, or construction services similar to those requested in the RFP? No. d. Has the bidder ever initiated litigation against the county or been sued by the county in connection with a contract to provide services, goods, or construction services? No. Barnes' Alarm Systems, Inc I-' 3201 Hagler Ave, Suite 503 Key West, FL 33040 County Forms and Licenses Bid, Panic and Fire Alarm System Annual Certification, Maintenance and Monitoring, Monroe County, Florida FIRE AND PANIC ALARM SYSTEM ANNUAL CERTIFICATION, MAINTENANCE AND MONITORING MONROE COUNTY, FLORIDA SECTION THREE BID DOCUMENTS BID TO: MONROE COUNTY BOARD OF COUNTY COMMISSIONERS C/O PURCHASING DEPARTMENT GATO BUILDING ROOM 1-213 1100 SIMONTON STREET KEY WEST, FLORIDA 33040 BID FROM: ,,E,R,) A LSr211/11 S�YS7EMS l tl,. C 32c� / F4Ad LW j (-) r- -?6,- sZ�� The undersigned, having carefully examined the work, specifications, bid documents, and addenda thereto and other Contract Documents for the services of: PANIC AND FIRE ALARM SYSTEM ANNUAL CERTIFICATION, MAINTENANCE AND MONITORING MONROE COUNTY, FLORIDA And having become familiar with all local conditions including labor affecting the cost thereof, and having familiarized himself with material availability, Federal, State, and Local laws, ordinances, rules and regulations affecting performance of the work, does hereby propose to furnish labor, mechanics, tools, material, equipment, transportation services, and all incidentals necessary to perform and complete said work in a workman- like manner, in conformance with specifications, and other contract documents including addenda issued thereto. Fire Alarm System Annual Certification and Central Station Monitoring as follows: INSPECTION CONTROL AMOUNT MONITOR BUILDING LOCATION MODEL # (including any PANEL AMOUNT possible overtime Key West Courthouse 500 Whitehead St., Key West Simplex 4100 $ DDT $ Judicial Workout Room 502 Whitehead St., Key West FireLite MP-24 $ 2 �� (fonnerl Juvenile Detention Sheriff Civil Division 500 Whitehead St. Key West Faraday Firewatch II $ 2—y J. Lancelot Lester Building, & 530 Whitehead St. Key West Notifier AFP-200 $ �c�C7� $ Z j Records Store / Freeman Justice Center 310 Fleming Street, Key West Notified AFP- $ $ 200 — Intelligent AFP-200 Fire Detection & w/CBC �� 2J Alarm System Ba shore Manor 5200 College Road, Stock Island Notifier System 500 $ Q $ J Monroe County Fire Station #8 Stock Island Firelite MS-5024 $ �Z S May Hill Russell Library 700 Fleming St. Key West Notifier SFP 400B $Op $ Jr Gato Building 1100 Simonton Street, Key West Simplex 4010 $ $ Harvey Government Center 1200 Truman Avenue, Key West Simplex 4100 $ C9Q $ BID DOCUMENTS 3-1 MAY 2008 FIRE AND PANIC ALARM SYSTEM ANNUAL CERTIFICATION, MAINTENANCE AND MONITORING MONROE COUNTY, FLORIDA BUILDING LOCATION CONTROL PANEL MODEL # INSPECTION AMOUNT (including any possible overtime MONITOR AMOUNT Big Pine Key Library 231 Key Deer Blvd. Big Pine Key Faraday Firewatch II+2� $ Marathon Government Center 2798 Overseas Hwy, Marathon Faraday MPC-2000 $ V00 Marathon Government Annex 490 63'd Street, Marathon FireLite MS-4024 $( O Marathon Detention Facility 3981 Ocean Terrace, Marathon FireLite Miniscan 4024 $ Marathon Sheriff's Hangar Marathon Airport EST Quick Start $ Q Marathon Courthouse 3117 Overseas Hwy, Marathon Notifier SFP 400B $ George Dolezal Library 3251 Overseas Hwy, Marathon Simplex 2001-4431 $ �d-- Ruth Ivins Center, Health Dept. 3333 Overseas Hwy, Marathon Edwards 1500 Series $ 4/S O' Medical Examiner 56639 Overseas Hwy, Crawl Key Simplex Grinnel 4010 FACP $ Z_S_— $ 2— Ellis Building 88800 Overseas Highway, P.K. FireLite MP-24 $ CPC)p Plantation Key Courthouse Highpoint Road, Plantation Key FireLite MP-24 $ Epp Plantation Key Detention Facility 53 Highpoint Road, Plantation Key FireLite MS-9200 $� O Islamorada Library MM 81.5, Islamorada Fire Lite MS-4424b $ Roth Building 50 Highpoint Road, Tavernier Edwards EST-2 $ Z Key Largo Library 101485 Overseas Highway, Tradewinds Shopping Plaza FireLite MS-5024 $ 2. Panic Alarm System Certification, if necessary, and Central Station Monitoring as follows: INSPECTION MANUFACTURER AMOUNT MONITOR BUILDING LOCATION MODEL # (including any AMOUNT possible overtime KW Courthouse Annex 502 Whitehead St., Key West Caretaker Plus $ (IJ7 Judicial Workout Room 502 Whitehead St., Key West CH Annex system J. Lancelot Lester Building, & 530 Whitehead St. Key West CH Annex system Records Storage J. Lancelot Lester Building - 530 Whitehead St. Key West CH Annex system District 3 Commissioner Old Courthouse - District 1 500 Whitehead St., Key West CH Annex system Commissioner Old Courthouse — Traffic/Fines 500 Whitehead St., Key West CH Annex system Freeman Justice Center 310 Fleming Street, Key West to be determined Gato Building — Social Services 1100 Simonton St., Key West CADDX $ / U Gato Building — 2°d floor 1100 Simonton St., Key West INOVONICS FA46D 64 $ Medical Examiner 56639 Overseas Hwy, Crawl Simplex Grinnel Key 4010 FACP Ellis Building Supervisor of 88820 Overseas Hwy, Tavernier CADDX $ $ Elections NX-6 Ellis Building Traffic 88820 Overseas Hwy, Tavernier CADDX NX 6 $ U $ Ellis BuildingSocial Services 88820 Overseas H , Tavernier CADDX NX 6 $ $ Ellis BuildingPlanning88800 Overseas H , Tavernier I CADDX NX 6E $ Labor — Normal working hours of 8:00 a.m. to $_ per hour BID DOCUMENTS 3-2 MAY 2008 FIRE AND PANIC ALARM SYSTEM ANNUAL CERTIFICATION, MAINTENANCE AND MONITORING MONROE COUNTY, FLORIDA 5:00 p.m. Monday through Friday excluding holidays 4. Labor — Overtime rate for hours not stated above, including $ (1 2-1-S L per hour holidays and for facilities that conduct critical business such as Courthouses, Tax Collector's offices, and all others identified by the Facilities Maintenance Director in the Specifications 5. Materials, supplies, and replacement parts compensated at a % off list price standard institutional and governmental discounts as offered by the manufacturer - see Note below OR 6. Manufacturers invoice cost of parts and materials Cost + �% There are no additional costs for travel, mileage, meals, or lodging. WHEN PERFORMING ANNUAL INSPECTIONS FOR SOME MONROE COUNTY FACILITIES, PRIMARIL F THE COURTHOUSES, IT MAYBE NECESSARY To SCHEDULE INSPECTIONS BEFORE OR .AFTER NORMAL HOURS ONAN OVERTIME BASIS. Note: Some providers get governmental discounts offered by the manufacturer, and they give Monroe County a percentage off of list price. Other providers base their pricing on a mark-up on the manufacturer cost. Please indicate the pricing mechanism and your discount or mark-up rate. Only one method may be used. I acknowledge receipt of Addenda No.(s) I have included the Bid which includes: 1. Bid Form 2. Non -Collusion Affidavit 3. Lobbying and Conflict of Interest Clause Form --1 - 4. Drug Free Workplace Form - In addition, I have included: 5. Current copy of Contractor's License 6. Monroe County Occupation License 7. Insurance Agents Statement — 8. Bidder's\Respondent's Insurance & Indemnification Statement 9. All requirements as stated in the Instruction to Bidders, Paragraph 4. Check mark items above as a reminder that they are included. A (� Mailing Signed: Print Name c g:;e Lb S� 12 MAY 2008 3-3 BID DOCUMENTS FIRE AND PANIC ALARM SYSTEM ANNUAL CERTIFICATION, MAINTENANCE AND MONITORING MONROE COUNTY, FLORIDA LOBBYING AND CONFLICT OF INTEREST FORM SWORN STATEMENT UNDER ORDINANCE NO. 10-1990 MONROE COUNTY, FLORIDA ETHICS CLAUSE oap6apx� . AAP--�-) r S warrants that he/it has not employed, retained or otherwise had act on his/its behalf any former County officer or employee in violation of Section 2 of Ordinance No. 10-1990 or any County officer or employee in violation of Section 3 of Ordinance No. 10-1990. For breach or violation of this provision the County may, in its discretion, terminate this contract without liability and may also, in its discretion, deduct from the contract or purchase price, or otherwise recover, the full amount of any fee, commission, percentage, gift, or consideration paid to the fCo ficer or employee. ( ignature) Date: (3 STATE OF COUNTY OF /� vAl X 0 L' �* PERSONALLY APPEARED BEFORE ME, the undersigned authority, F� L'G OX'I -TDlt'&l who, after first being sworn by me, affixed his/her signature (name of individual signing) in the space provided above on this /-5— day of -7LI /. Y , 20 06 NOTAR My commission expires: 7141Y 09� 2,911 �µ� ; -_- NER ;�+•• "•?ce;: GREGORY JOHN RAINER MY COMMISSION # DD693537 OMB -MCP FORM #4 c407>39e.d153 EXPIRES Juty 09, 2011 BID DOCUMENTS 3-5 MAY 2008 FIRE AND PANIC ALARM SYSTEM ANNUAL CERTIFICATION, MAINTENANCE AND MONITORING MONROE COUNTY, FLORIDA Title U NON -COLLUSION AFFIDAVIT V " � of the city of � � according to law on my oath, and under penalty of perjury, depose and say that: 1. tam % b t /&7' of the firm of LaR_k. Z S AL'y(n A) C the bidder making the Proposal for the project described in the Notice for Calling for bids for: riyE A--b OPiC 14.62,0 &VI ,4c Ci.Yznt - 4 ,re ', aLp!6, 1---f'J4A•tCA,c-'Dlt'6 (�L2(AIef and that I executed the said proposal with full authority t do so: 2. the prices in this bid have been arrived at independently without collusion, consultation, coin inunication or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor; 3. unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to bid opening, directly or indirectly, to any other bidder or to any competitor; 4. no attempt has been made or will be made b the bidder to induce any other person, partnership or corporation to submit, or not to submit, a bid for the purpose of restricting competition; and 5. the statements contained in this affidavit are true and correct, and made with full knowledge that Monroe County relies upon the truth of the statements contained in this affidavit in awarding contracts for said project. 2 C=5 . 4do k 4"11Vt1iddC_er'4_'! (Date) STATE OF:'��i COUNTY OF: �L%N IR 0 r PERSONALLY APPEARED BEFORE ME, the undersigned authority, GUG 0 tz � Gift l K6)1' who, after first being sworn by me, (name of individual signing) affixed his/her signature in the space provided above on this day of ��±'"'• GRE RY HN ER "Z. CO N FPIRES July 09, 2011 My Commission Expires: [ 0q fit' �l _ t � .398-0153 Fiortdallorarrserme.com BID DOCUMENTS 3-4 MAY 2008 FIRE AND PANIC ALARM SYSTEM ANNUAL CERTIFICATION, MAINTENANCE AND MONITORING MONROE COUNTY. FLORIDA DRUG -FREE WORKPLACE FORM The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that: tom' ALA ` ,0 S (Name of Business) 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). 4. In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 (Florida Statutes) or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, or any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug -free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. OMB - MCP#5 BID DOCUMENTS 3-6 MAY 2008 FIRE AND PANIC ALARM SYSTEM ANNUAL CERTIFICATION, MAINTENANCE AND MONITORING MONROE COUNTY, FLORIDA Bidder's/Respondent's Insurance and Indemnification Statement Insurance Requirement Worker's Compensation Employers' Liability Insurance General Liability, including • Premises Operation • Products and Completed Operations • Blanket Contractual Liability • Personal Injury Liability • Expanded Definition of Property Damage Vehicle Liability (Owned, non -owned and hired vehicles) Required Limits Statutory Limits $100,000 Accident $500,000 Disease, policy limits $100,000 Disease each employee $300,000 Combined Single Limit or $100,000 per person $300,000 per occurrence $50,000 Property Damage $100,000/ Combined Single Limit or $50,000 per person $100,000 per occurrence $25,000 Property Damage INDEMNIFICATION AND HOLD HARMLESS FOR CONTRACTOR The Contractor covenants and agrees to indemnify, hold harmless and defend Monroe County, its commissioners, officers, employees, agents and servants from any and all claims for bodily injury, including death, personal injury, and property damage, including property owned by Monroe County, and any other losses, damages, and expenses of any kind, including attorney's fees, court costs and expenses, which arise out of, in connection with, or by reason of services provided by the Contractor or any of its Subcontractor(s) in any tier, occasioned by the negligence, errors, or other wrongful act or omission of the Contractor, including its Subcontractor(s) in any tier, their officers, employees, servants or agents. In the event that the service is delayed or suspended as a result of the Contractor's failure to purchase or maintain the required insurance, the Contractor shall indemnify the County from any and all increased expenses resulting from such delay. The first ten dollars ($10.00) of remuneration paid to the Contractor is consideration for the indemnification provided for above. The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements contained elsewhere within this agreement. This indemnification shall survive the expiration or earlier termination of the Contract. BIDDER'S /RESPONDENT'S STATEMENT I understand the insurance that will be mandatory if awarded the c tr and will comply in full with all the requirements. i J / Bidder/Respondent Signature BID DOCUMENTS 3-7 MAY 2008 V I / V () "I L V V 0 1 V , '.) 0 r, hi,, IOVJ40440VJ u 6 N u N lmCU I; Ulu - Fm7 ANC PANIC ALARM OYqTr= ANNUAL rERTIFIGATION. MA[NTE--NANCF AND MMJITOPING mONROECOUNT y,I-LOHIDA r 1NsL8AbCL AGENT'S STATFW"J' i have rc\ iewed die above r&cluirements with the rosponder nFIM454 tpelw. The apuly to Lhe k;.orT*%pojidlng polk,;y. POLICY $1 OM 6 TZ -A-,T (f - -c-. Lla6lily policies are ,---x I_, Occurrence KEYS INSURANCE S RVICES I nsurance A getic� clad made 'ignaturc FRED L. AIKEN III Print Nato r:1 VAY 20C',h , 7,:d BOOE TT 'Inf TSTG-7—oS—SOZ: 'OH Jul 14 08 11:44a Fullers Insurance 3OS2924641 p.1 F RE ANC. PANI(; ALAPM SYSTEM ANNUAL CERTIFICATION, MAIN (ENANCL ANn MONITOKINC-, WDNROECOt)NIY FIORIDA MSURANCF AGENT'S STATEMENT have reviewed the above requiremznts with the resTmiAer named helpw. 1 he following dedu<!Iblc appl, uo the corotspondori policy. POLICY ti rr l� poitctes arc _ „_ QcCurrcncc -T�IW-i-s , 5� 1nSurancc Agency 3-8 g D poc.�-, rNTS ncDUCTM&,S n lax C;lazms M1de —... - -- S na ure Pth,t Name:' k 1—`-- From; 0 /14/2002 09.53 FA"'( 13052824905 C,ANnN 07/14/2008 22:43 4614 P.001/001 1�1002/00a FIRC ANp PANIC AI ARM SYSTEM ANNUAL CERTIFICATION. MAIN'TENAr1CF AND MONITORING N90NfZQF CGUN TY, FLORIUA INSURANCF, AGENT'S STATEMENT l have reviewed tt,e above rcquirements with the responder named pw. The fbllc�wing deductibles etpply LO itZc corre�pvndici� �oh�'y- I. POLICY _ L71 ni,JCTI$L1 5 --- Insurwce Agency, 5i ur Print Nainc-- A a�c.�o���s.rrvrs 3_a �. dRCCiVIlyyEAA'llR LICENSE CLASSE. BYYL�28.C-J8-46,4-0 'Y GREGORY H $AF'PEES f -..3405 IDE OkiVE 13("4238 t'75U512290006--. Oo.tr+n�r ameeor.J*c%. SAPE�RW � _ MOTORCYCLE ALSO",..,'`. CP/!�tkulws consarY. *rt Mn se.hnaH t..i . red by law. L sraTe OF FLuwan AC# 2623202 li 'DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION EF20000482 06/20/06 058094629 CERT ALARM SYSTEM CONTRACTOR I BARNES, GREGORY H BARNES ALARM SYSTEMS INC IS CL'RTCFIE1) under the provisions of Ch.485 Fs. Expiration dater-AUG 3.1, 2J0�8 L06062001091 MONR C-)E F7 T CONT I EF '--,100063�2 A, FNi 7 A V E EF 1-200004,93"? EXP 1-7 't-JR AVE S TE 503 -D'. HENrICIUEZ TAX CIDL;-El'---rOR I IKEY WE"'�- T FL -33C),11 --I IL. C)OC)OCI00000 0000002500 (--)000301400027474 1001 5 Barnes' Alarm Systems, Inc RA_3201 Flagler Ave, Suite 503 Key West, FL 33040 Fire and Panic Alarm Systems Annual Certification, Maintenance and Monitoring Qualifications to perform work Previous successful contractual and technical experience Double Tree Grand Key Resort Replaced fire alarm system. Troubleshot and repaired all deviations left by previous Fire Alarm Systems Contractor. A list of these deviations will be provided upon request. Key West Hyatt Replaced/Upgraded entire fire alarm system during renovation. Pier House Replaced fire alarm system. Troubleshot and repaired deviations left by previous Fire Alarm Systems Contractor. A list of these deviations will be provided upon request DooleyMac Construction Installed fire alarm system in the three Railway Condominium Buildings. Monroe County District School Board Serviced and Annually inspected the fire alarm systems for all the county schools for the past ten years. Sea Tech Electric Installed five fire alarm systems on the Boca Chica Navy Base and contracted to install one more. Volume of Present Commitments Barnes' Alarm Systems' current commitments include the installation of one additional building for Sea Tech Electric, complete the renovations at the Pier House, continue the annual testing and service for the School Board, upgrade the fire alarm system at the Key West Professional Building and a dozen small jobs too insignificant to mention. Be assured that Barnes' Alarm Systems, Inc. employs the skilled labor needed to continue our high level of service to Monroe County. \��� "")f J 0� Grego arnes, President date Barnes' Alarm Systems, Inc.