Item C18
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BOARD OF COUNTY COMMISSIONERS
AGENDAITEMSU~ARY
Meeting Date: September 17 , 2008 Division: Employee Services
Bulk Item: Yes X No - Department: Employee Benefits Office
Staff Contact Person: Maria Z. Fernandez-Gonzalez Extension:
4448
AGENDA ITEM WORDING: Approval to continue the current basic life policy with The
Hartford Life Insurance for Group Life and Accidental Death & Dismemberment October 1,
2008 through September 30, 2009. No rate increase. Current rates guaranteed for three years
(FY 07/08, 08/09,09/10)
ITEM BACKGROUND: Staff recommended renewal with The Hartford Life Insurance based
on proposals received and reviewed from the Group Life and Accidental Death &
Dismemberment RFP distributed June 2007 and BOCC approved September 19,2007.
PREVIOUS RELEVANT BOCC ACTION: Policy originally secured in 2000; RFP distributed
July 2001 and The Hartford Life Insurance was selected and BOCC approved; BOCC has since
approved yearly policy renewals.
CONTRACT/AGREE:MENT CHANGES: Term only. No increase in rates.
STAFF RECOMMENDATIONS: Approval.
TOTAL COST: $197 .264.00 BUDGETED: Yes --X- No -
COST TO COUNTY: $197 .264.00 SOURCE OF FUNDS: Primarily Ad Valorem
REVENUE PRODUCING: Yes - NoL AMOUNT PER MONTH_ Year -
~ ~purC~'ing _ Risk Management \1'0-
APPROVED BY: County Atty~
DOCU:MENT A TION: Included X To Follow - Not Required_
DISPOSITION: AGENDA ITEM #
Revised 1/03
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MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: The Hartford Life Insurance Effective Date:October 1, 2008
Expiration Date:September 30. 2009
Contract PurposefDescription:Approval to renew current Group Life and Accidental Death &
Dismemberment policy from October 1, 2008 through September 30.2009.
Contract Manager: 4448 Employee Services Division
Maria Fernandez-Gonzalez
(Name) (Ext.) (Department)
for BOCC meeting on SeDtember 17 2008 Agenda Deadline: SeDtember 2 2008
CONTRACT COSTS
Total Dollar Value of Contract: $197 ,264.00 Current Year Portion: $_
Budgeted? YeslS] No D Account Codes: 502-08002-530450-_-_
Grant: $_ _-_-_-_-_
County Match: $_ _-_-_-_-_
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ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:_
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes Date Out
Bate}n~ Needed ~ewer "h.--t
Division Director ~ YesD Noct'_ ~()~
RiSkMana~menl>- qcD-VbyesDNd --, /9, g-V5~u{
O.M.B.!PurCh~tg ~-2'6ffD YeSDNoEri ~~ ~or
CountyAUomey ge"/o~ YesDNoD ~ f.t/..,JJ T:_ltOf
Comments:_
OMB Form Revised 9/11/95 Mep #2
,'" "'- ~----..-- BOARD OF COU:'iTY COM~ISSIO:'iERS
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OK~~,T,Y ~O~~~E \fayor Mario Di Gennaro. District 4
Mayor Pro Tern Charles "Sonny" McCoy. District 3
Dixie M. Spehar. District I
Ge<JTge Neugent. District ~
(305) 294-4641 Sylvia J. \Iurphy. District 5
Offiee of tht' Employee Serviees Division Direetor
The Historie (;ato Ggar Faetory
1100 Simonton Street, Suite 268
Key West, Ft 330.W &,'
(305) 292-4458 - Phone . .. In' ~.' t:..,
(305) 292-4564 - Fax .~ <
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TO: Board of County Commissioners DATE: August 25,2008
FROM: Teresa E. Aguiar, ~
Employee Services Di c
SUBJ: Renewal of Group Life and Accidental Death & Dismemberment Policy
This item requests approval to continue the current basic life and Accidental Death & Dismemberment
Insurance policy with Hartford Life Insurance for the period of October 1,2008 to September 30,2009.
This policy was bid in 2007 and this is the second renewal. Hartford has been the insurer for the County
since 2000 and has provided quality service. The policy includes the same terms and conditions of our
current coverage.
It is recommended that the BOCC renew the policy with Hartford Life Insurance Company and that they
continue to be the insurer for the County's Group Life and Accidental Death & Dismemberment for the
period of October 1, 2008 to September 30,2009 at the annual premium of $197,264.00 per year.
If you have any questions on this item, please do not hesitate to contact me at X4458.
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Basic Employee Lift' and AD& D
EmploY('(l Plan Summary
h'll III J'(' Desr ript ion
Class Description Class 1 - /\11 AClin: FlIlI lime Elllplt)YL.t:S
Class 2 Retired elllploye'.' inslIIed tll1 (klober I, 19':37 or lakr
Class 3 - RL'ti red l'lllployel' 1I1s~lr'.'d prior 10 (klobcr I. 19l\7
FI1IJllo~'Cl' BCllent (('II/Tcnl) Class 1&2 - Flal S20.000
('1(iSs,) ,lesser ,)j' :'iO"'o tlj' Ille alllOlllll tlj' I II Sllr:lIll'l: in lince prior to
O(['ll1<:r I. I ')'2,7 or S5.000
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Elllplo~l.t Bcndlt (Option I) CI<lss I I liIH'.''' hlrnil1p 1l11l1lll<:d tn Nexl 11I(!h'.'r S I.O()O
('Iass 2 Flal S2().()()()
Class 3 les"er oj' 50";, or Ihe amount nr iI1S11ralll:e ill lilrel' prHlIlu
<<kloher I. I ')X7 (I) S5.0(Xl
Maximum Beuefit (ClIrt"eut) $20.000
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Maximulll Bt'ndit (O'Jtion I) SIOO.OOO
Guaranfc(!d Issue Amoullt
(CtlITentl $20.000
G uanllltecd IsslIe A mOlln!
(Option /) ('Iass I S I 00,000
('Ia:;s 2&.~ - S20.000
v Class I - 33"" (II 70, 50"0 fa 7)H ---
lhonrl!! J{t(!l1ctiOJl Sdledllk
,/ Class:: . 50" u ((I 70""
CI:lss 3 - .'JOlll'
Ernplo\'l'e No Loss/No Gain St;lIld<lrd
Lifc Disahility P,'ovision* elilS;> 1 - Premium Waiver if'Dlsahkd Prior to (J() Lif'<'til1lc Waivcr -
(lllhHltlJ c1illlillati"1l period,
Class 2&3 N.Hll'
Living Bellcflt Optioll f' Class I - 12 Illonths Lite !':xpCClum:y. l\O'~'o nflx:ndil to Max, 520.000
(Acccl{'rat{'d "('lid!!)" Option I Class I - 12 months till: i:xpcclmlcy. lIO".. ofbenclit to
\lax, SIOO.OOO
Convcrsion" Illcluded
A('('idclltlll nt'lIth & Current: Class I - Flat S20,OOO
l>islIIl'lIIhcrnH.'I1! (AD& 1>) Option /: I times Earnillgs mUl1ded tn Next hil!hcr S 1.000
Emplo\'Ce Contrihution N,)II-COIlI ri hutorv
Enrolhu{'IIt Tvoc No Enrollment
P3I'ticill:ttion UectUirl'1llCII{ 100% of Eli~dblc Enmlovc<..:s
NUlllhl'I' of EIi~ible Class 1 - 1351\
Elllp/OFl'S Cl;lss 2 - 294
I'olal - I ())2
* Applies 1(1 [ it'c ()nl~
... J{ullilldcl ('ol,pllilllce II IIh APEA is the respollslbililj urlhe hllplu\('r. Please consult YOllr kt!al
COUllsell,) determine It' Ihis clIlbaek sl'hedule- c\lmplies with ADI'..:\ guidelines
'1'111.
October I. 2007 HA" ITOHIl
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E III ploy{'(' I~a tc Su 111 III a J'Y .\lol1thl~'
Prcllliu III
Basic I -ire
Class 1,2, J - Current S052 per $1.000 S.11.h I 2.S00 V nlllllll.' S I (1.'US .0()
Basic A /)& I) SO.O:? per S 1.000 S26.927.S00 Vnlllllll.' S53XS()
Option I slun flL'r $I.OO() ':>(17.7!)(1.()OO Vnlllllle ')27.IIS-1(}
Basic \1)&1) SO.II:? p<:r S 1.000 \6.1.1 OII.nOO VO/llIllL' S I.:'.!<?/:?
J~ate Gllilrantl'('; J Ycars
1111.
October I, 2007 IhHII( )HI)