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Item C27 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: September 17.2008 Division: Management Services Bulk Item: Yes r2J No D Department: Administrative Services Staff Contact Person: David P. Owens AGENDA ITEM WORDING: Authorization for the Mavor to execute the Certificate of Acceotance of Subqrant Award for the Monroe County Jail Incarceration Program. using funds provided under the Residential Substance Abuse Treatment Grant. for the oeriod from September 1. 2008 through August 31. 2009. ITEM BACKGROUND: Seventy-five percent funding is provided by the Florida Deot. of Law Enforcement under the Residential Substance Abuse Treatment Grant Program for inmates in correctional institutions with six to twelve months remaining on their sentences. Services provided under contract by Care Center for Mental Health. Inc. PREVIOUS RELEVANT BOCC ACTION: Approval to apply for grant funds given at July 2008 meeting. Contract with Care Center for Mental Health also being considered at this meeting. CONTRACT/AGREEMENT CHANGES: Changes to dates only. STAFF RECOMMENDATION: Approval TOTAL COST: $66.667.00 BUDGETED: Yes r2J No D COST TO COUNTY: $16.667.00 SOURCE OF FUNDS: fine and forfeiture fund/ad valorem taxes REVENUE PRODUCING: Yes D No r2J AMOUNT PER MONTH YEAR APPROVED BY;COUN1Y A~ ~CHASING 0 RISK MANAGEMENT~ DOCUMENTATION: INCLUDED: r2J NOT REQUIRED: D DISPOSITION: - AGENDA ITEM #: - MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Florida Department of Law Effective Date: 09/01/08 Enforcement Expiration Date: 08/31/09 Contract Purpose/Description: Funds provided through FDLE Agreement for implementation of the Residential Substance Abuse Treatment Program. Contract Manager: David P. Owens 4482 OMB/Grants Mgt. (Name) (Ext.) (Department) for BOCC meeting on 09/17/08 Agenda Deadline: 09/02/08 CONTRACT COSTS Total Dollar Value of Contract: $66,667.00 Current Year Portion: $5.556.00 Budgeted? Yes X No Account Codes: 125-06019-530490-GG0909-XXXXXX Grant: $50,000.00 County Match: $16,667.00 ADDITIONAL COSTS Estimated Ongoing Costs: $2,857.00 For: Staff support-filing reports, oversight (Not included in dollar value above) (eg. Maintenance, utilities, janitorial, salaries, etc. ) CONTRACT REVIEW Date Out Date In it? :ii::S~:nD~::~{i1\{i q/1L16 f1c ~ $J'\ CUmIO{ O.M.B./Purc a~ng Q-Y-07S County Attorney # Bfl5P3 Comments: - OMB Form Revised 9/11/95 MCP #2 Revised 2/95 State of Florida Office of Criminal Justice Grants Florida Department of Law Enforcement 2331 Phillips Road Tallahassee, Florida 32308 CERTIFICATION OF ACCEPTANCE OF SUBGRANT AWARD The subgrantee, through its authorized representative, acknowledges receipt and acceptance of subgrant award number 2009-RSAT-MONR-1-T9-004, in the amount of $ 50,000.00, for a project entitled, MONROE COUNTY JAIL INCARCERATION PROGRAM, for the period of 09/01/2008 through 08/31/2009, in accordance with the statement of work contained in the subgrant application, and subject to the Florida Department of Law Enforcement's Conditions of Agreement and any special conditions governing this subgrant. Signature of Subgrantee's Authorized Official Mario DiGennaro, Mayor Typed Name and Title of Official Date of Acceptance State of Florida Office of Criminal Justice Grants Florida Department of Law Enforcement 2331 Phillips Road Tallahassee, Florida 32308 SUBGRANT AWARD CERTIFICATE Subgrantee: Monroe County Board of Commissioners Date of Award: &-~40%" Grant Period: From: 09/01/2008 TO: 08/31/2009 Project Title: MONROE COUNTY JAIL INCARCERATION PROGRAM Grant Number: 2009-RSAT-MONR-1-T9-004 Federal Funds: $ 50,000.00 Agency Match: $ 16,667.00 Total Project Cost: $ 66,667.00 Program Area: 0001 : Residential Substance Abuse Treatment CFDA #: 16.593 Award is hereby made in the amount and for the period shown above of a grant under Title IV of the Violent Crime Control and Law Enforcement Act of 1994, P.L 103-322, as amended, to the above mentioned subgrantee and subject to any attached standards or special conditions. This award is subject to all applicable rules, regulations, and conditions as contained in the Financial and Administrative Guide for Grants, Office of Justice Programs, Common Rule for State and Local Governments and A-87, or OMB Circulars A-11 0 and A-21, in their entirety. It is also subject to such further rules, regulations and policies as may be reasonably prescribed by the State or Federal Government consistent with the purposes and authorization of P.L. 103-322, as amended. SUBGRANT AWARD CERTIFICATE (CONTINUED) This grant shall become effective on the beginning date of the grant period provided that within 30 days from the date of award, a properly executed Certification of Acceptance/ Request for Payment is returned to the department. QQ~. /A1.t~JkJ Authorize Official Clayton H. Wilder Administrator ~ - i- /) '&' Date ( ) This award is subject to special conditions (attached). Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment 2 I ,......_.=..._."-"--....,=--"---~~.~...............'---~_._-_.__. m ,_.,,-- m----l I " __......_m_..~._._~_.....~__..._.........~...;........___......_... ....."_~ Subgrant Recipient Organization Name: Monroe County Board of Commissioners County: Monroe Chief Official Name: Mario Di Gennaro Title: Mayor Address: County Administration Office 1100 Simonton Street City: Key West State: FL Zip: 33040 Phone: 305-289-6000 Ext: Fax: 305-289-6306 Suncom: Email: boccd is4@monroecounty-f1.gov Chief Financial Officer Name: Danny Kolhage Title: Clerk Address: 500 Whitehead Street City: Key West State: FL Zip: 33040 Phone: 305-292-3550 Ext: Fax: 305-295-3663 Suncom: Email: d kol hage@monroe-c1erk.com Application Ref # 2009-RSA T -45 Section #1 Page 1 of 2 Contract -RSAT-MONR- -- Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment I I Implementing Agency Organization Name: Monroe County Board of Commissioners County: Monroe Chief Official Name: Mario Di Gennaro Title: Mayor Address: County Administration Office 1100 Simonton Street City: Key West State: FL Zip: 33040 Phone: 305-289-6000 Ext: Fax: 305-289-6306 Suncom: Email: boccdis4@monroecounty-f1.gov Project Director Name: David Owens Title: Grants Administrator Address: 1100 Simonton Street City: Key West State: FL Zip: 33040 Phone: 305-292-4482 Ext: Fax: 305-292-4515 Suncom: Email: owens-david@monroecounty-f1.gov Application Ref # 2009-RSA T -45 Section #1 Page 2 of 2 Contract -RSAT-MONR- -- Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment I --'-'''-.''--'..=_-_-.._..~-','~.'_=.____~~~~==~----~"".'-",' --- """"""""""'J_"'_"."'I General Project Information Project Title: MONROE COUNTY JAIL INCARCERATION PROGRAM Subgrant Recipient: Monroe County Board of Commissioners Implementing Agency: Monroe County Board of Commissioners Project Start Date: 9/1/2008 End Date: 8/31/2009 Problem Identification N/A (as specified in instructions) Project Summary The Program is an in house substance abuse treatment program in the Monroe County Detention Center. Begun in 1997, it has served approx. 1,000 inmates with a recidivism rate of 35% compared to 70% for the general population. It provides administrative and case management services as mandated by FAC 10-E16. The last Dept of Children and Families Audit reported the program at Best Practice Standards. This year the program will serve about 150 inmates, who are housed separately from the general population. The majority of clients are court ordered. The program has established a positive reputation among Judges, Prosecutors, and Lawyers. New features are constantly added. such as the Prochaska and DiCLemente stages of Change. Each client is tracked as to which stage of change they are in and treatment is addressed appropriately. All participants have individualized treatment plans that are reviewed monthly and adjusted as needed. An equity of access policy adopted this year makes admission open to individuals with co-occuring disorders, learning disabilities, illiteracy, and Spanish-only speakers. This allows access for all who might otherwise be denied. The program is working toward CARF (Commission on Accreditation of Rehabilitative Facilities) accreditation and has implemented strength-based, client-centered treatment. Individualized treatment plans capitalize on the clients' strengths and look at times in their lives that things were under control and the inherent qualities they posess to aid them in recovery. The accreditation process has intensified assessment. Each client is given the URICA which measures stages of change, The Beck Depression Scale, and Rosenberg Self Esteem inventory. These tools help determine the line of treatment, which is client centered; inmates take an active part in creating goals. We have enhanced co-occurring treatment. During intake and assessment a Mental Health Status Assessment identifies impairments in functioning. It assesses appearance, behavior, feeling affect, cognitive and intellectual functioning. We also use a comprehensive continuous integrated system of care. Inmates with impairment are referred to a mental health counselor and psychiatrist. They also participate in the WRAP Class (Wellness and Recovery Action Plan), a structured system for monitoring uncomfortable and distressing symptoms through planned responses, reducing, modifying or eliminating those symptoms. The program includes: MORAL RECONA TION THERAPY (MRT) - evidence based systematic step-by-step Application Ref # 2009-RSA T -45 Section #2 Page 1 of 3 Contract -RSAT-MONR- -- Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment treatment strategy designed to enhance self-image and promote positive productive identity COMMUNICATION SKILLS - based on a program developed for prison populations called Touchstones Discussion Project. Inmates discuss relevant topics that have pros and cons. ART AND MUSIC THERAPY - Inmates use creative sources of visual art and music to enhance cognitive functioning JOB SKILLS TRAINING - Assessment of basic needs for education, Job searches, resume writing, addressing a felony in an interview, completing employment applications, basic budgeting STEP GROUP - The core ideas of the first three steps of AA and NA RELATIONSHIP SKILLS GROUP - The is a program from Hazelden Publishing, created for inmates, that concentrates on understanding skills to maintain healthy relationships DRUG EDUCATION - Inmates learn and explore chemical dependency, how it impacts their lives, and the biopsychosocial nature of the disease. CRIMINAL AND ADDICTIVE THINKING - a cognitive behavioral class that identifies criminal and addictive thinking that keep them in behavior patterns that return them to jail RELAPSE PREVENTION - Presents identifying triggers, cravings, and high-risk situations that can lead to relapse RATIONAL EMOTIVE THERAPY - Developed by Albert Ellis they learn the ABC method, A being the event, B being our beliefs about the event, and C which leads to our reaction to the event PARENTING - An optional class that is recognized by the Dept. of Children and Families for those who have case plans UNDERSTANDING GRIEF - An optional class to understand how unresolved grief can manifest itself in long-term depression, addiction, Post Traumatic Stress Disorder and ambivalence ANGER MANAGEMENT - An Optional class about the responsibility of choices made when angry NON-VIOLENT COMUNICATION CLASS - provides tool for resolving differences SMALL BUSINESS CLASS - explores resources to aid in starting a small business, creating strategic plans. INDIVIDUAL COUNSELING - At intake all inmates are assigned an Primary Counselor, who follows the inmate through the program. Counselors are responsible for progress notes and summaries for courts. Inmates' individual needs are assessed and monthly treatment plans are created to accommodate them. The primary counselor makes referrals to medical, psychiatric services, GED class, and literacy. He or she is a liaison for release Application Ref # 2009-RSA T -45 Section #2 Page 2 of 3 Contract -RSAT-MONR- -- Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment plans including supportive housing, clothing vouchers, food vouchers, bus tickets to return to their home towns, referrals to mental health agencies for aftercare services, and connections to NA and AA meetings. The detention center continues to operate a farm and petting zoo that are maintained by the clients. They get no tangible reward for their work on the farm, which is part of the treatment expectation to give back to the community. Another example of this is their participation in presenting to the Department of Juvenile Justice Jail Tour. Monthly DJJ brings juveniles who are in the system and at risk for further sanctions. JIP inmates tell their stories in hopes of preventing these young adults from following the same path. Treatment is a minimum of 6 months and a maximum of 1 year. Aftercare is 6 months and is provided by the Care Center for Mental Health in Key West and the Upper Keys and The Guidance Clinic of the Middle Keys in Marathon. Arrangements for aftercare are made when clients return to their hometowns. This creates difficulty in reporting aftercare due to the geographic location of Key West. OBJECTIVES: The number of inmates expected to complete the program is 100. 70% of the inmates served will complete an aftercare program 97% of the inmates served in the program will remain drug free while participating 70% of the inmates in the aftercare program will not test positive for drugs/alcohol 75% of the inmates will not violate probation during aftercare 70% of the inmates served will not return to jail during the first year after release. The program will have an administrative coordinator who also serves as a counselor. There will be two additional full time counselors and one part time counselor. Due to budget restraints additional staff cannot be hired without additional funding. All staff will have a strong background in substance abuse counseling and mental health with certification. Staff expertise has a direct impact on program efficiency. Random Drug Testing is conducted weekly with all clients. Those who test positive are sent to lock for 30 days and return to court to face the sentencing judge. A possible outcome could be a violation of probation. The program coordinator evaluates the program effectiveness by tracking the inmates who have completed probation and checks for any new arrests within the year after completion. A database has been kept with this information since 2003. For recidivism purposes, a sample of the programs inmates is compared to a random sample of inmates who receive no treatment. Additional programs from outside agencies available to clients include "Street Smarts" an HIV/AIDS prevention program, and "Healthy Heart" a diet nutrition, blood pressure and health program. Application Ref # 2009-RSA T -45 Section #2 Page 3 of 3 Contract -RSAT-MONR- -- Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment I I General Performance Info: Performance Reporting Frequency: Quarterly Federal Purpose Area: 0001 - Residential Substance Abuse Treatment State Purpose Area: 0001 - Residential Substance Abuse Treatment Activity Description Activity: Cognitive Restructuring Target Group: Adult Males Geographic Area: State of Florida Location Type: Jail Address(es) : Monroe County Detention Center 5525 College Road Key West, FL 33040 Activity Description Activity: 12-Step Target Group: Adult Males Geographic Area: State of Florida Location Type: Jail Address(es) : Monroe County Detention Center 5525 College Road Key West, FL 33040 Activity Description Activity: Aftercare Services Target Group: Adult Males Geographic Area: State of Florida Location Type: Jail Address(es) : Application Ref # 2009-RSA T -45 Section #3 Page 1 of 11 Contract -RSAT-MONR- -- Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment I I Monroe County Detention Center 5525 College Road Key West, FL 33040 Activity Description Activity: Community Service Target Group: Adult Males Geographic Area: State of Florida Location Type: Jail Address(es) : Monroe County Detention Center 5525 College Road Key West, FL 33040 Activity Description Activity: Drug Testing Target Group: Adult Males Geographic Area: State of Florida Location Type: Jail Address(es) : Monroe County Detention Center 5525 College Road Key West, FL 33040 Activity Description Activity: Educational Programs Target Group: Adult Males Geographic Area: State of Florida Location Type: Jail Address(es) : Monroe County Detention Center 5525 College Road Key West, FL 33040 Application Ref # 2009-RSA T -45 Section #3 Page 2 of 11 Contract -RSAT-MONR- -- Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment I I Activity Description Activity: Group Counseling Target Group: Adult Males Geographic Area: State of Florida Location Type: Jail Address(es) : Monroe County Detention Center 5525 College Road Key West, FL 33040 Activity Description Activity: Financial Management Target Group: Adult Males Geographic Area: State of Florida Location Type: Jail Address(es) : Monroe County Detention Center 5525 College Road Key West, FL 33040 Activity Description Activity: Impulse/Anger Control Target Group: Adult Males Geographic Area: State of Florida Location Type: Jail Address(es) : Monroe County Detention Center 5525 College Road Key West, FL 33040 Activity Description Activity: Job Placement Target Group: Adult Males Geographic Area: State of Florida Application Ref # 2009-RSA T -45 Section #3 Page 3 of 11 Contract -RSAT-MONR- -- Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment I ----~-------........- .......................-.-...-.-,....-- ........---...'.--.---l "._~_~._._...~___._...__.._..___...._______............ .... m......._..____ .~.........._____,_...._.___._..__..._J Location Type: Jail Address( es) : Monroe County Detention Center 5525 College Road Key West, FL 33040 Activity Description Activity: Leadership Training Target Group: Adult Males Geographic Area: State of Florida Location Type: Jail Address(es) : Monroe County Detention Center 5525 College Road Key West, FL 33040 Activity Description Activity: Individual Counseling Target Group: Adult Males Geographic Area: State of Florida Location Type: Jail Address(es) : Monroe County Detention Center 5525 College Road Key West, FL 33040 Activity Description Activity: Mental Health Counseling Target Group: Adult Males Geographic Area: State of Florida Location Type: Jail Address(es) : Application Ref # 2009-RSA T -45 Section #3 Page 4 of 11 Contract -RSAT-MONR- -- Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment , 1 Monroe County Detention Center 5525 College Road Key West, FL 33040 Activity Description Activity: Mentoring Target Group: Adult Males Geographic Area: State of Florida Location Type: Jail Address(es) : Monroe County Detention Center 5525 College Road Key West, FL 33040 Activity Description Activity: Other Drug Treatment Target Group: Adult Males Geographic Area: State of Florida Location Type: Jail Address(es) : Monroe County Detention Center 5525 College Road Key West, FL 33040 Activity Description Activity: Pharmacotherapy Target Group: Adult Males Geographic Area: State of Florida Location Type: Jail Address(es) : Monroe County Detention Center 5525 College Road Key West, FL 33040 Application Ref # 2009-RSA T -45 Section #3 Page 5 of 11 Contract -RSAT-MONR- -- Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment I .-...---~-~-,-~+~-, .-_~____.~.m._..._.......__......_ ............, ...-........._..__....__.__.__._____.____._~..___~_________________ .______________..____________.J Activity Description Activity: Parenting Training Target Group: Adult Males Geographic Area: State of Florida Location Type: Jail Address(es) : Monroe County Detention Center 5525 College Road Key West, FL 33040 Activity Description Activity: Work Activities Target Group: Adult Males Geographic Area: State of Florida Location Type: Jail Address(es) : Monroe County Detention Center 5525 College Road Key West, FL 33040 Activity Description Activity: Therapeutic Community Target Group: Adult Males Geographic Area: State of Florida Location Type: Jail Address(es) : Monroe County Detention Center 5525 College Road Key West, FL 33040 Objectives and Measures Objective: 0001 - To continue to fund previously funded RSAT beds during this grant cycle. Application Ref # 2009-RSA T -45 Section #3 Page 6 of 11 Contract -RSAT-MONR- -- Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment I --~~====-=-===_~_.____._.__._____.__._:~,=-T- Measure: 0001 Specify the number of previously funded RSAT beds continued during this grant cycle. Goal: 54 Objective: 0003 - To enhance RSAT treatment beds previously funded through other sources. Measure: 0003 Specify the number of treatment beds previously funded through other sources to be enhanced with RSA T during this grant cycle. Goal: 0 Objective: 0004 - To maintain adequate sentencing so that a minimum of 6 months and a maximum of 12 months of residential treatment is provided to each participant during this grant cycle. Measure: 0004 State the anticipated average length of stay (in days) for those who will complete the residential program during this grant cycle. Goal: 182 Objective: 0005 - To provide a minimum of six months and a maximum of 12 months of residential treatment services to each participant during this grant period. Measure: 0005 Specify the number of days residential treatment services are to be provided during the grant period. Goal: 260 Objective: 0006 - To make aftercare treatment available to offenders completing the RSAT program. Measure: 0006 Specify the anticipated number of days aftercare will be provided to offenders completing the RSAT program. Goal: 130 Objective: 0007 - To enroll adult male offenders into the RSAT program during the grant cycle. Measure: 0007 Specify the anticipated number of adult male offenders who will enter the RSA T program during the grant cycle. Goal: 150 Application Ref # 2009-RSA T -45 Section #3 Page 7 of 11 Contract -RSAT-MONR- -- Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment I _._=~~_.~_:. .=.:~_~=-.:~_~~_.._...._ _.._._~.. ~-::='...____...._...___J Measure: 0007 Specify the anticipated number of adult male offenders who will enter the RSA T program during the grant cycle. Goal: 150 Objective: 0011 - To enroll adult male RSAT completions into an aftercare program during this grant cycle. Measure: 0011 Specify the anticipated number of adult male RSA T completions to enter an aftercare program during the grant cycle. Goal: 70 Objective: 0015 - To successfully treat RSAT paticipants enrolled in the residential program during the grant cycle. Measure: 0015 Specify the anticipated number of successful RSA T completions during the grant cycle. Goal: 100 Objective: 0016 - To maintain records of offenders that dropped out of the residential program during the grant cycle. Measure: 0016 Specify the anticipated number of offenders who will drop out of the residential program during the grant cycle. Goal: 30 Objective: 0017 - To maintain records of offenders that were terminated from the residential program during the grant cycle. Measure: 0017 Specify the anticipated number of offenders who will be terminated from the residential program during the grant cycle. Goal: 20 Objective: 0018 - For RSAT completions to successfully complete the aftercare program. Measure: 0018 Specify the anticipated number of RSA T completions who will successfully complete the aftercare program during the grant cycle. Goal: 50 Application Ref # 2009-RSA T -45 Section #3 Page 8 of 11 Contract -RSAT-MONR- -- Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment I I Objective: 0020 - To maintain a reasonable and consistent average cost per day for the RSAT program during the grant cycle. Measure: 0020 State the anticipated average cost per day for the RSA T prgram during the grant cycle. Goal: 366.3 Objective: 0022 - For RSA T completions to remain drug-free during the residential program. Measure: 0022 Of the number of RSA T completions, specify the anticipated number who will remain drug-free during the residential program. Goal: 145 Objective: 0025 - To fund RSAT beds during the grant cycle. Measure: 0025 Specify the number of RSA T beds to be funded during this grant cycle. Goal: 54 Objective: 0026 - To keep RSAT participants separate and apart from the general population of the facility. Measure: 0026 Specify the manner in which the RSA T participants are to be kept separate and apart from the general population of the facility during the grant cycle. Goal: RSA T participants are housed in a separate dormitory within the detention center. Objective: 0027 - To provide adequate treatment activities to be carried out during the grant period. Measure: 0027 List the treatment activities to be carried out during the grant cycle. Goal: Treatments include Moral Reconation Therapy, Communication Skills, Art and Music Therapy, Job Skills, Step Group, Relationship Skills Group, Drug Education, Criminal and Addictive Thinking, Relapse Prevention, Parenting Skills, Rational Emotive Therapy, Understanding Grief, Anger Management, and Individual Counseling. Objective: 0028 - To make aftercare treatment available to RSAT completions during the grant cycle. Measure: 0028 Specify the aftercare provider and services to be rendered during the grant cycle. If no aftercare is provided, state the reason. Application Ref # 2009-RSA T -45 Section #3 Page 9 of 11 Contract -RSAT-MONR- -- Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment I ~-"'--""'-'~_. ..........- .............._~--_......_,_..... I ..__.. _.....~__._____.~_..~,._... .............~ ........._....__.._.___.._..........w......m._..______.,~...,.. ~~~._.- Goal: The local aftercare provider is the Care Center for Mental Health. The program includes relapse prevention, individual counseling, and psychiatric services. Many participants move out of Monroe County after completing the program; arrangements are made for them to enroll in an aftercare program in their destination city or town. Objective: 0029 - To develop criteria to be used to assign offenders to the RSAT program. Measure: 0029 Specify the criteria to be used to assign offenders to the RSAT program during the grant cycle. Goal: Criteria from the Diagnostic and Statistical Manual of Mental Disorders (DMM-IV) are used to select eligible clients. SASSI (Substance Abuse Subtle Screening Inventory) is also utilized in the selection of clients. Objective: 0030 - To be in accordance with federal and state licensure laws. Measure: 0030 Specify the entity issuing licensure for RSAT services rendered during the grant cycle. Goal: State of Florida, Department of Children and Families Objective: 0031 - To maintain notable progress throughout the life of the grant. Measure: 0031 Specify the progress anticipated to occur in the RSA T program during the grant cycle. Goal: Successful completion of program. Few or no relapses. Employment after release. Improved attitude. Objective: 0032 - To employ an adequate number of sufficiently trained and licensed staff to render RSA T services during the grant cycle. Measure: 0032 Specify the title(s) and anticipated date of hire for each grant funded position to be filled during the grant cycle. Goal: Program Director/Counselor - on board as of Sept. 1 Substance Abuse Counselors (3, not all funded by RSA T) - on board as of Sept. 1 Objective: 0033 - To perform drug testing of all RSA T participants during the grant cycle. Application Ref # 2009-RSA T -45 Section #3 Page 10 of 11 Contract -RSAT-MONR- -- Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment I 1 Measure: 0033 Specify the frequency and type of drug testing to be performed during the grant cycle. State the sanction imposed for positive tests. Goal: Random urine testing will be conducted on all participants. The sanction imposed for a positie test will be "lock-up" for thirty days and an appearance before the Judge. Application Ref # 2009-RSA T -45 Section #3 Page 11 of 11 Contract -RSAT-MONR- -- Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment I ,~,~>--",~-"_.....,~",,,-~",._,..~. ......_-.,...~_........,.".."'.._........,_.,=--=---:--~=-._~-~--'.----'.'---l I ( _..._..._........__..~._,'--.~....... ...._...:...-..--.....__.._....._..___...__m..._.....'^~_.~...._...___~_.__. --' General Financial Info: Note: All financial remittances will be sent to the Chief Financial Officer of the Subgrantee Organization. Financial Reporting Frequency for this Subgrant: Quarterly Is the subgrantee a state agency?: No FLAIR I Vendor Number: 596000749 Budget: Budget Category Federal Match Total Salaries and Benefits $0.00 $0.00 $0.00 Contractual Services $50,000.00 $16,667.00 $66,667.00 Expenses $0.00 $0.00 $0.00 Operating Capital $0.00 $0.00 $0.00 Outlay Indirect Costs $0.00 $0.00 $0.00 -- Totals -- $50,000.00 $16,667.00 $66,667.00 Percentage 74.9996 25.0003 100.0 Project Generated Income: Will the project earn project generated income (PGI) ? No Application Ref # 2009-RSA T -45 Section #4 Page 1 of 3 Contract -RSAT-MONR- -- Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment I I Budget Narrative: Total Budget: Contractual Services $66,667.00 Budget sub-category: Salaries and Benefits: Substance Abuse Counselors, approx. 1.85 FTE = 59,152.00 FICA @ 7.65% = 4,525.00 Health Insurance @ 249.24/month = 2,990.00 Total = 66,667.00 Matching funds will come from the Monroe County Fine and Forfeiture Fund. The Other Capital Outlay (OCO) threshold is $1,000.00 Indirect costs are not included. Services will be provide by the Care Center for Mental Health pursuant to a contract with Monroe County; a copy will be provided. Application Ref # 2009-RSA T -45 Section #4 Page 2 of 3 Contract -RSAT-MONR- -- Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment I I Section Questions: Question: Identify specific sources of matching funds. Answer: Monroe County Fine and Forfeiture Fund. Question: Indicate the Operating Capital Outlay (OCO) dollar threshold established by the subgrantee. Answer: 1000 Question: Are indirect costs included in the budget? If so, has a copy of the subgrantee's Indirect Cost Plan approved by the cognizant federal agency, been submitted to the OCJG? Answer: No. Question: If a contract for contractual services will be executed by the subgrantee, has a copy been received by the OCJG? Answer: Yes, submitted with this application. Question: If salaries and benefits are included in the budget, is there a net increase in personnel? Answer: Yes Question: Will the project earn Program Generated Income? Answer: No Question: Will the applicant be requesting an advance of federal funds? Answer: No Application Ref # 2009-RSA T -45 Section #4 Page 3 of 3 Contract -RSAT-MONR- -- Application for Funding Assistance Florida Department of Law Enforcement Residential Substance Abuse Treatment C~~~~==--:=_ ....___m=~~~~!~h~~.:..~_ta~da~~.C~~_nd!~~~~~~"._....---~~--'._=~__...-.---J Insert Standard Conditions Page here. Application Ref # 2009-RSA T -45 Section #5 Page 1 of 1 Contract -RSA T-MONR- - - Florida Department of Law Enforcement Residential Substance Abuse Treatment Program - .... ~ ~~'i~i'4~f}F~i~A1:~J~~ij' Conditions of agreement requiring compliance by units of local government (subgrant recipients), implementing agencies and state agencies upon signed acceptance of the subgrant award appear in this section and will become binding upon approval of this subgrant. Failure to comply with provisions of this agreement will result in required corrective action up to and including project costs being disallowed. All persons involved in or having administrative responsibility for the subgrant must read these conditions. This section must be returned as part of the completed application. Definitions: "OCJG", unless otherwise stated, refers to the Florida Department of Law Enforcement, Office of Criminal Justice Grants. "Recipient" refers to the governing body of a county that performs criminal justice functions as determined by the U.S. Secretary of the Interior, and includes an "Implementing Agency" which is a subordinate agency of a county or an agency under the direction of an elected official (for example, Sheriff). 1. Reports A. Project Progress Reports: Regardless of whether project activities occur or not, the recipient must submit Quarterly Project Progress Reports to the Office of Criminal Justice Grants (OCJG) by February 1, May 1, August 1, and November 1 covering subgrant activities occurring during the previous calendar quarter. In addition, if the subgrant award period is extended beyond the "original" project period, additional Quarterly Project Progress Reports shall be submitted. B. Financial Reports: (1) The recipient shall have the choice of submitting either Monthly or Quarterly Reimbursement Requests to the OCJG. All Reimbursement Requests are due thirty-one (31) days after the end of the reporting period. A final Reimbursement Request and a Criminal Justice Contract (Financial) Closeout Package shall be submitted to the OCJG within forty-five (45) days of the subgrant end date. Such Reimbursement Requests shall be distinctly identified as "final". (2) Regardless of whether costs are incurred or not, all claims for reimbursement of recipient costs shall be submitted on the Reimbursement Request forms prescribed and provided by the OCJG. A recipient shall submit either monthly or quarterly reimbursement requests in order to report current project costs. Reports are to be submitted even when no reimbursement is being requested. (3) Before the "final" Reimbursement Request will be processed, the recipient must submit to the OCJG all outstanding project performance reports and must have satisfied all special conditions. Failure to comply with the above provisions shall result in forfeiture of reimbursement. (4) The recipient shall submit Quarterly Project Generated Income Reports to the OCJG by February 1, May 1, August 1, and November 1, covering subgrant project generated income and expenditures occurring during the previous quarter. C. Other Reports: The recipient shall submit other reports as may be reasonably required by the OCJG. 2. Fiscal Control and Fund Accounting Procedures A. The recipient shall establish fiscal control and fund accounting procedures that assure proper disbursement and accounting of subgrant funds and required non-federal expenditures. All funds spent on this project shall be disbursed according to provisions of the project budget as approved by the OCJG. Section 5 Page 1 Revised June 13, 2008 Florida Department of Law Enforcement Residential Substance Abuse Treatment Program B. All expenditures and cost accounting of funds shall conform to the requirements of the Office of Justice Programs' Financial Guide, U.S. Department of Justice Common Rule for State and Local Governments, and those specified in the federal Office of Management and Budget (OMB) Circulars A-21, A-8l, A-110 or A-102, as applicable, in their entirety. C. All funds not spent according to this agreement shall be subject to repayment by the recipient. 3. Compliance with "Consultant's Competitive Negotiation Act" The recipient, when applicable, agrees to satisfy all requirements provided in Section 287.055, F.S., known as the "Consultant's Competitive Negotiation Act". 4. Approval of Consultant Contracts The OCJG shall review and approve in writing all consultant contracts prior to employment of a consultant. Approval shall be based upon the contract's compliance with requirements found in the Office of Justice Programs' Financial Guide and in applicable state statutes. OCJG approval of the recipient agreement does not constitute approval of consultant contracts. 5. Allowable Costs Allowance for costs incurred under the subgrant shall be determined according to "General Principles of Allowability and Standards for Selected Cost Items" set forth in the Office of Justice Program's Financial Guide and federal OMB's Circular No. A-8l, "Cost Principles for State and Local Governments", or OMB's Circular No. A-21, "Cost Principles for Educational Institutions". All procedures employed in the use of federal funds to procure services, supplies or equipment, shall be according to U.S. OMB's Common Rule for State and Local Governments, or OMB Circular No. A- 110 or A-102 as applicable and Florida Law to be eligible for reimbursement. 6. Delegation of Signature Authority When a chief officer or elected official of a subgrant recipient designates some other staff person signature authority that chief officer or elected official must submit a letter or resolution indicating the staff person given signature authority to the OCJG. The letter indicating delegation of signature authority must be signed by the chief officer or elected official and the person receiving signature authority. 7. Personnel Changes In the event of a change in Chief Executive Officers for the Subgrantee or Implementing Agency, Project Director, or Contact Person, the OCJG must be notified in writing with documentation to include appropriate signatures. 8. Travel and Training A. All travel reimbursement for out-of-state or out-of-grant-specified work area shall be based upon written approval of the OCJG prior to commencement of actual travel. Recipients shall obtain written approval from the OCJG for reimbursement of training costs and related travel prior to commencement of training, if the specific training was not listed in the approved budget. B. The cost of all travel shall be reimbursed according to local regulations, but not in excess of provisions in Section 112.061, F.S. C. All bills for any travel expenses shall be submitted according to provisions in Section 112.061, F.S. 9. Written Approval of Changes in this Approved Agreement Subgrantees must provide written requests signed by the Chief Official, of any significant changes to the subgrant. OCGJ approval of any grant amendment request must be received prior to the incorporation of said amendment. These include, but are not limited to: Changes in project activities, designs or research Section 5 Page 2 Revised June 13, 2008 Florida Department of Law Enforcement Residential Substance Abuse Treatment Program plans set forth in the approved agreement, Budget deviations that do not meet the following criterion. That is, a recipient may transfer funds between budget categories as long as the total amount of transfer does not exceed ten (10) percent of the total approved budget and the transfer is made to an approved budget line item; or, A. Transfers of funds above the ten (10) percent cap shall be made only if the Department approves a revised budget. B. Under no circumstances can transfers of funds increase the total budgeted award. Transfers do not allow for increasing the quantitative number of items documented in any approved budget line item. (For example, equipment items in Operating Capital Outlay or Expense categories or staff positions in the Salaries and Benefits category.) 10. Reimbursement Subject to Available Funds The obligation of the State of Florida to reimburse recipients for incurred costs is subject to the availability of federal funds authorized under the Residential Substance Abuse Treatment for State Prisoners Formula Grant Program. 11. Procedures for Reimbursement Request All requests for reimbursement of recipient costs shall be submitted on the form prescribed and provided by the Department. A recipient shall submit reimbursement requests on a monthly or quarterly basis, as specified in order to report project costs incurred during the specified reporting period. All requests for reimbursement shall be submitted in sufficient detail for proper pre-audit and post-audit. 12. Advance Funding Advance funding is authorized up to twenty-five (25) percent of the federal award for each project according to Section 216.181(15)(b), F.S. and the Office of Justice Programs' Financial Guide. Advance funding shall be provided to a recipient upon a written request to the Department justifying the need for such funds. 13. Commencement of Project If a project has not begun within sixty (60) days after acceptance of the subgrant award, the recipient shall send a letter to the OCJG requesting approval of a new project starting date. The letter must outline steps to initiate the project, explain reasons for delay, and specify an anticipated project starting date. If a project has not begun within ninety (90) days after acceptance of the subgrant award, the recipient shall send another letter to the OCJG, again explaining reasons for delay and requesting approval of a revised project starting date. Upon receipt of the ninety (90) day letter, the OCJG shall determine if the reason for delay is justified or shall, at its discretion, unilaterally terminate this agreement and re-obligate subgrant funds to other projects approved by the Department. If warranted by extenuating circumstances, the Department may extend the starting date of the project beyond the ninety (90) day period, but only by execution of a formal written amendment to this agreement. 14. Extension of a Contract for Contractual Services Extension of a contract for contractual services between the subgrantee and a contractor (which includes all project budget categories) shall be in writing for a period not to exceed six (6) months and is subject to the same terms and conditions set forth in the initial contract. Only one extension of the contract shall be acceptable, unless failure to complete the contract is due to events beyond the control of the contractor. Section 5 Page 3 Revised June 13, 2008 Florida Department of Law Enforcement Residential Substance Abuse Treatment Program 15. Excusable Delays Except with respect to defaults of consultants, the recipient shall not be in default by reason of any failure in performance of this agreement according to its terms (including any failure by the recipient to make progress in the execution of work hereunder which endangers such performance) if such failure arises out of causes beyond the control and without the fault or negligence of the recipient. Such causes include but are not limited to acts of God or of the public enemy, acts of the government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and unusually severe weather, but in every case the failure to perform shall be beyond the control and without the fault or negligence of the recipient. If failure to perform is caused by failure of a consultant to perform or make progress, and if such failure arises out of causes beyond the control of recipient and consultant, and without fault or negligence of either of them, the recipient shall not be deemed in default, unless: A. Supplies or services to be furnished by the consultant were obtainable from other sources, B. The Department ordered the recipient in writing to procure such supplies or services from other sources, and C. The recipient failed to reasonably comply with such order. Upon request of the recipient, the OCJG shall ascertain the facts and the extent of such failure, and if the OCJG determines that any failure to perform was occasioned by one or more said causes, the delivery schedule shall be revised accordingly. 16. Obligation of Recipient Funds Recipient funds shall not under any circumstances be obligated prior to the effective date or subsequent to the termination date of the grant period. Only project costs incurred on or after the effective date and on or prior to the termination date of the recipient's project are eligible for reimbursement. A cost is incurred when the recipient's employee or consultant performs required services, or when the recipient receives goods, notwithstanding the date of order. 17. Program Income (also known as Project Generated Income) The term "program income" or "project generated income" means the gross income earned by the recipient during the subgrant period, as a direct result of the subgrant award. Program income shall be handled according to the Office of Justice Programs' Financial Guide and the U.S. Department of Justice's Common Rule for State and Local Governments. 18. Performance of Agreement Provisions In the event of default, non-compliance or violation of any provision of this agreement by the recipient, the recipient's consultants and suppliers, or both, the Department shall impose sanctions it deems appropriate including withholding payments and cancellation, termination or suspension of the agreement in whole or in part. In such event, the Department shall notify the recipient of its decision thirty (30) days in advance of the effective date of such sanction. The recipient shall be paid only for those services satisfactorily performed prior to the effective date of such sanction. 19. Retention of Records The recipient shall maintain all records and documents for a minimum of five (5) years from the date of the project completion as provided by the Florida Department of State, General Schedule for Local Government GS1-L, and be available for audit and public disclosure upon request of duly authorized persons. 20. Access To Records Section 5 Page 4 Revised June 13, 2008 Florida Department of Law Enforcement Residential Substance Abuse Treatment Program The Florida Department of Law Enforcement, Auditor General of the State of Florida, the U.S. Department of Justice, the U.S. Comptroller General or any of their duly authorized representatives, shall have access to books, documents, papers and records of the recipient, Implementing Agency and contractors for the purpose of audit and examination according to the Office of Justice Program's Financial Guide. The Department reserves the right to unilaterally terminate this agreement if the recipient, Implementing Agency or contractor refuses to allow public access to all documents, papers, letters, or other materials subject to provisions of Chapter 119, F.S., and made or received by the recipient or its contractor in conjunction with this agreement. 21. Audit A. Subgrant recipients that expend $500,000 or more in a year in Federal awards shall have a single or program-specific audit conducted for that year. The audit shall be performed in accordance with the federal OMB's Circular A-133 and other applicable federal law. The contract for this agreement shall be identified with the subject audit in The Schedule of Federal Financial Assistance. The contract shall be identified as federal funds passed-through the Florida Department of Law Enforcement and include the contract number, CFDA number, award amount, contract period, funds received and disbursed. When applicable, the subgrant recipient shall submit an annual financial audit which meets the requirements of Chapters 11.45 and 215.97, Florida Statutes; and, Chapters 10.550 and 10.600, Rules of the Florida Auditor General. B. A complete audit report which covers any portion of the effective dates of this agreement must be submitted within 30 days after its completion, but no later than nine (9) months after the audit period. In order to be complete, the submitted report shall include any management letters issued separately and management's written response to all findings, both audit report and management letter findings. Incomplete audit reports will not be accepted by the Department and will be returned to the subgrant recipient. C. The subgrant recipient shall have all audits completed by an independent public accountant (IPA). The IPA shall be either a Certified Public Accountant or a Licensed Public Accountant. The subgrant recipient shall take appropriate corrective action within six (6) months of the issue date of the audit report in instances of noncompliance with federal laws and regulations. D. The subgrant recipient shall ensure that audit working papers are made available to the Department, or its designee, upon request for a period of three (3) years from the date the audit report is issued, unless extended in writing by the Department. E. Subgrant recipients that expend less than $500,000 in Federal awards during a fiscal year are exempt from the audit requirements of OMB Circular A-133 for that fiscal year. In this case, written notification shall be provided to the Department by the Chief Financial Officer, or designee, that the subgrant recipient is exempt. This notice shall be provided to OCJG no later than March 1 following the end of the fiscal year. F. If this agreement is closed out without an audit, the Department reserves the right to recover any disallowed costs identified in an audit completed after such closeout. G. The completed audit reports should be sent to the following address: Florida Department of Law Enforcement Office of Criminal Justice Grants 2331 Phillips Road Tallahassee, Florida 32308 22. Ownership of Data and Creative Material Ownership of material, discoveries, inventions, and results developed, produced, or discovered subordinate to this agreement is governed by the terms of the Office of Justice Program's Financial Guide and the federal OMB Circular A-110 or A-102, as applicable. 23. Property Accountability Section 5 Page 5 Revised June 13, 2008 Florida Department of Law Enforcement Residential Substance Abuse Treatment Program The recipient agrees to use all non-expendable property for criminal justice purposes during its useful life or request Department disposition. The recipient shall establish and administer a system to protect, preserve, use, maintain and dispose of any property furnished to it by the Department or purchased pursuant to this agreement according to federal property management standards set forth in the Office of Justice Programs' Financial Guide and the federal OMB Circular A-110 or A-102, as applicable. This obligation continues as long as the recipient retains the property, notwithstanding expiration of this agreement. 24. Disputes and Appeals The Department shall make its decision in writing when responding to any disputes, disagreements or questions of fact arising under this agreement and shall distribute its response to all concerned parties. The recipient shall proceed diligently with the performance of this agreement according to the Department's decision. If the recipient appeals the Department's decision, it also shall be made in writing within twenty-one (21) calendar days to the Department's agency clerk. The recipient's right to appeal the Department's decision is contained in Chapter 120, F.S., and in procedures set forth in Chapters 28- 5 and 9-5, F.A.C. Failure to appeal within this time frame constitutes a waiver of proceedings under Chapter 120, F .S. 25. Conferences and Inspection of Work Conferences may be held at the request of any party to this agreement. At any time, a representative of the Bureau, of the U.S. Department of Justice's Bureau of Justice Assistance or both have the privilege of visiting the project site to monitor, inspect and assess work performed under this agreement. 26. Publication or Printing of Reports The recipient shall submit one copy of all reports and proposed publications resulting from the agreement twenty (20) days prior to public release. Any publications (written, visual, or sound), whether published at the recipient's or government's expense, shall contain the following statement: (NOTE: This excludes press releases, newsletters, and issue analysis.) "This project was supported by Grant No. 2001-RT-BX-0044 awarded by the Bureau of Justice Assistance, Office of Justice Programs, U.S. Department of Justice. Points of view in this document are those of the author and do not necessarily represent the official position of policies of the U.S. Department of Justice." 27. Equal Employment Opportunity (EEO) All recipients are required to comply with statutes that govern programs or activities funded by the Office of Justice Programs (OJP) (Section 809(c), Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 U.S.C. 3789d, which prohibit such discrimination, as follows: No person in any State shall on the grounds of race, color, religion, national origin, sex [or disability]* be excluded from participation in, be denied the benefits of, be subjected to discrimination under, or denied employment in connection with any program or activity funded in whole or in part with funds made available under this title. *Section 504 of the Rehabilitation Act of 1973 prohibits identical discrimination on the basis of disability. Section 5 Page 6 Revised June 13, 2008 Florida Department of Law Enforcement Residential Substance Abuse Treatment Program The recipient acknowledges, by completing and signing the attached EEO Certification Letter (Appendices I), that failure to submit an acceptable Equal Employment Opportunity Plan approved by the Office for Civil Rights (if recipient is required to submit one pursuant to 28 CFR 42.302), is a violation of its certified assurances and may result in suspension of funding obligation authority. Submission of this certification letter is a prerequisite to entering into this agreement. This certification is a material representation of fact upon which reliance was placed when this agreement was made. If the recipient or implementing agency meet Act criteria but have not formulated, implemented and maintained such a current written EEO Program, they have 120 days after the date of this agreement to comply with the Act or face loss of federal funds subject to the sanctions in the Justice System Improvement Act of 1979, Pub. L. 96-157, 42 U.S.C. 3701, et seq. (Reference Section 803 (a) of the Act, 42 U.S.C. 3783 (a) and CFR Section 42.207 Compliance Information; Title VI of the Civil Rights Act of 1964, as amended; and Department of Justice regulation 28 CFR Part 42, Subparts C, D, E; Reference Title 1/ of the Americans with Disabilities Act and Department of Justice regulation 28 CFR Part 42, Part 35; and Title IX of Education Amendments of 1972 and Department of Justice Regulation 28 CFR Part 54.) If any court or administrative agency makes a finding of discrimination on the grounds of race, color, religion, national origin, gender, disability or age against a recipient of funds, the recipient must agree to forward a copy of the findings to the OJP Office for Civil Rights. The subgrantee will comply and assure the compliance of all contractors, with the non-discrimination requirements of the Victims of Crime Act (as appropriate); Title VI of the Civil Rights Act of 1964, as amended; Section 504 of the Rehabilitation Act of 1973, as amended; Subtitle A, Title II of the Americans With Disabilities Act (ADA) (1990) ; Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975; Department of Justice Non-Discrimination Regulation, 28 CFR Part 42, Subparts C,D,E and G; and Department of Justice regulation on disability discrimination, 28 CFR Parts 35 and 39. 28. Payment Contingent on Appropriation The State of Florida's performance and obligation to pay under this agreement is contingent upon an annual appropriation by the Florida Legislature. 29. Certifications Regarding Lobbying; Debarment, Suspension and other Responsibility Matters; and Drug-Free Workplace Requirements Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying" and 28 CFR Part 67, "Government- wide Debarment and Suspension (Nonpro-curement) and Government-wide Requirements for Drug- Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered transaction, grant, or cooperative agreement. 1. LOBBYING As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part 69, for persons entering into a grant or cooperative agreement over $1 00,000, as defined at 28 CFR Part 69, the applicant certifies that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for in-f1uencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in con-nection with the making of any Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement; (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Section 5 Page 7 Revised June 13, 2008 Florida Department of Law Enforcement Residential Substance Abuse Treatment Program Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form - lll, "Disclosure of lobbying Activities," in accordance with its instructions; (c) The undersigned shall require that the language of this cer-tification be included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all sub-recipients shall certify and disclose accordingly. 2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (DIRECT RECIPIENT) As required by Executive Order 12549, Debarment and Suspension, and implemented at 28 CFR Part 67, for prospective participants in primary covered transactions, as defined at 28 CFR Part 67, Section 67.510 A. The applicant certifies that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1 )(b) of this certification; and (d) Have not within a three-year period preceding this application had one or more public transactions (Federal, State, or local) terminated for cause or default; and B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 3. DRUG-FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS) As required by the Drug-Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F, for grantees, as defined at 28 CFR Part 67 Sections 67.615 and 67.620 A. The applicant certifies that it will or will continue to provide a drug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing an on-going drug-free awareness program to inform employees about (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; Section 5 Page 8 Revised June 13, 2008 Florida Department of Law Enforcement Residential Substance Abuse Treatment Program (c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will (1 ) Abide by the terms of the statement; and (2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; (e) Notifying the agency, in writing, within 10 calendar days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such convic-tion. Employers of convicted employees must provide notice, including position title, to: Department of Justice, Office of Justice Programs, ATTN: Control Desk, 633 Indiana Avenue, N.W., Washington, D.C. 20531. Notice shall include the identification number(s) of each affected grant; (t) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; (g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (t). As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above certifications. If a state agency, the recipient agrees to comply with Section 319 of Public Law 101-121 set forth in "New Restrictions on Lobbying; Interim Final Rule," published in the February 26, 1990, Federal Register. Each person shall file the most current edition of this Certification And Disclosure Form, if applicable, with each submission that initiates agency consideration of such person for award of federal contract, grant, or cooperative agreement of $1 00,000 or more; or federal loan of $150,000 or more. This certification is a material representation of fact upon which reliance was placed when this agreement was made. Submission of this certification is a prerequisite to entering into this agreement subject to conditions and penalties imposed by Section 1352, Title 31, U.S.C. Any person who fails to file the required certification is subject to a civil penalty of not less than $10,000 and not more than $100,000 for each failure to file. The undersigned certifies, to the best of his or her knowledge and belief, that: A. No federally appropriated funds have been paid or shall be paid to any person for influencing or attempting to influence an officer or employee of any federal agency, a member of congress, an officer or employee of congress, or an employee of a member of congress in connection with the awarding of any federal loan, the entering into of any renewal, amendment, or modification of any federal contract, grant, loan or cooperative agreement. B. If any non-federal funds have been paid or shall be paid to any person for influencing or attempting to influence an officer or employee of congress, or an employee of a member of congress in connection with this federal contract, grant loan, or cooperative agreement, the undersigned shall complete and submit the standard form, Disclosure of Lobbying Activities, according to its instructions. C. The undersigned shall require that the language of this certification be included in award documents for all subgrant awards at all tiers and that all recipients shall certify and disclose accordingly. Section 5 Page 9 Revised June 13, 2008 Florida Department of Law Enforcement Residential Substance Abuse Treatment Program 30. State Restrictions on Lobbying In addition to the provisions contained herein, the expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited under this contract. 31. Project Closeout Project funds which have been properly obligated by the end of the subgrant funding period will have forty-five 45) days in which to be liquidated (expended). Any funds not liquidated at the end of the 45-day period will lapse and revert to the Department. A subgrant-funded project will not be closed out until the recipient has satisfied all closeout requirements in one final subgrant closeout package. All refunds or repayments to be made to the Department under this Agreement are to be made payable to the order of "Florida Department of Law Enforcement", and mailed directly to the Department at the following address: Florida Department of Law Enforcement Office of Criminal Justice Grants 2331 Phillips Road Tallahassee, FL 32308 32. Background Check It is strongly recommended that all programs targeting juveniles, implemented by other than a sworn law enforcement officer or program licensed by the Department of Children and Family Services, conduct background checks on all personnel providing direct services. 33. Purchase of American-Made Equipment and Products To the greatest extent practicable, all equipment and products purchased with program funds should be American-made. 34. Eligibility for Employment in the United States The State of Florida will not intentionally award publicly-funded contracts to any contractor who knowingly employs unauthorized alien workers, constituting a violation of the employment provisions contained in 8 U.S.C. Section 1324A(e) [Section 274A(e) of the Immigration and Nationality Act ("INA")]. The Department shall consider the employment by any contractor of unauthorized aliens a violation of Section 27 4A( e) of the INA. Such violation by the recipient of the employment provisions contained in Section 274A(e) of the INA shall be grounds for unilateral cancellation of this Agreement by the Department. 35. National Environmental Policy Act (NEPA) A. The subgrantee agrees to assist FDLE in complying with the NEPA and other related federal environmental impact analyses requirements in the use of subgrant funds by the subgrantee. This applies to the following new activities whether or not they are being specifically funded with these subgrant funds. That is, it applies as long as the activity is being conducted by the subgrantee or any third party and the activity needs to be undertaken in order to use these subgrant funds, (1 ) New construction; (2) Minor renovation or remodeling of a property either (a) listed on or eligible for listing on the Section 5 Page 10 Revised June 13, 2008 Florida Department of Law Enforcement Residential Substance Abuse Treatment Program National Register of Historic Places or (b) located within a 1 OO-year flood plain; (3) A renovation, lease, or any other proposed use of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size; and, (4) Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or educational environments. B. For any of a subgrantee's existing programs or activities that will be funded by these subgrant, the subgrantee, upon specific request from the Department and the Bureau of Justice Assistance (BJA), agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment of that funded program or activity. 36 Assurance of Political Activities Limitations The subgrantee assures that it will comply with provisions of Federal law which limit certain political activities of State or local government employees whose principal employment is in connection with an activity financed in whole or part by Federal grants (5USC 1501, et seq.) 37. Environmental Protection Agency's (EPA) list of Violating Facilities The subgrantee assures that the facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of the Program Purpose are not listed on the EPA's list of Violating Facilities and that it will notify the FDLE of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is under consideration for listing by the EPA. 38. Flood Disaster Protection Act The subgrantee will comply with Section 102(a) of the Flood Disaster Protection Act of 1973, Public Law 93-234, 87 Stat. 975, requiring that the purchase of flood insurance in communities where such insurance is available as a condition of the receipt of any federal financial assistance for construction or acquisition purposes for use in any area that has been identified as an area having special flood hazards. 39. National Historic Preservation Act The subgrantee will assist the FDLE in its compliance with Section 106 of the National Historic Preservation Act of 1966 as amended (16 USC 470), Executive Order 11593, and the Archeological and Historical Preservation Act of 1966 (16 USC 569a-1 et seq.) by (a) consulting with the State Historic Preservation Officer as necessary, to identify properties listed in or eligible for inclusion in the National Register of Historic Places that are subject to adverse effects (see 36 CFR Part 800.8) by the activity, and notifying the FDLE of the existence of any such properties and by (b) complying with all requirements established by the Federal grantor agency to avoid or mitigate adverse effects upon such properties. 40. The Coastal Barrier Resources Act The subgrantee will comply and assure the compliance of all contractors with the provisions of the Coastal Barrier Resources Act (P.L. 97-348) dated October 19, 1982 (16 USC 3501 et seq.) which prohibit the expenditure of most new Federal funds within the units of the Coastal Barrier Resources System. 41. "Pay to Stay" The subrecipient agrees that funds provided under this award may not be used to operate a "pay-to-stay" program in any local jail. The subrecipient further agrees not to subaward funds to local jails which operate "pay-to-stay" programs. Section 5 Page 11 Revised June 13, 2008 Florida Department of Law Enforcement Residential Substance Abuse Treatment Program 42. If a Governmental Entity: it will comply with the requirements of the Uniform Relocation Assistance and Real property Acquisitions Act of 1970 (42 U.S.C. ~ 4601 et seq.), which govern the treatment of persons displaced as a result of federal and federally-assisted programs; and it will comply with requirements of 5 U.S.C. ~~ 1501-08 and ~~ 7324-28, which limit certain political activities of State or local government employees whose principal employment is in connection with an activity financed in whole or in part by federal assistance. Section 5 Page 12 Revised June 13, 2008 CERTIFICATION FORM Recipient Name and Address: Monroe County Board of County Commissioners Grant Title: Monroe County Jail Incarceration Program Grant Numbcr: II Award Amount: 50,000.00 Contact Person Name and Title: David P. Owens, Grants Admin. Phone Number: (305) 292-4482 Federal regulations require recipients of financial assistance from the Office of Justice Programs (OJP). its component agencies. and the Office of Community Oriented Policing Services (COPS) to prepare, maintain on file, submit to OJP for review. and implement an Equal Employment Opportunity Plan (EEOP) in accordance with 28 C.F.R SS 42.301-.308. The regulations exempt some recipients from all of the EEOP requirements. Other recipients, according to the regulations. must prepare, maintain on file and implement an EEO P, but they do not need to submit the EEOP to OJP for review. Recipients that claim a complete exemption from the EEOP requirement must complete Section A below. Recipients that claim the limited exemption trom the submission requirement, must complete Section B below. A recipient should complete either Section A or Section B, not both. If a recipient receives multiple OJP or COPS grants, please complete a form for each grant, ensuring that any EEOP recipient certifies as completed and on file (ifapplicable) has been prepared within two years of the latest grant. Please send the completed form(s) to the Office for Civil Rights, Office of Justice Programs, U.S. Department of Justice, 810 7th Street, N.W., Washington, D.C. 20531. For assistance in completing this form, please call (202)307- 0690 or TTY (202) 307-2027. Section A- Declaration Claiming Complete Exemption from the EEOP Requirement. Please check all the boxes that app Iy. 0 Recipient has less than 50 employees, 0 Recipient is an Indian tribe, 0 Recipient is a non-profit organization, 0 Recipient is an educational institution, or 0 Recipient is a medical institution, 0 Recipient is receiving an award less than $25,000 I, [responsible official], ccrtify that [recipient] is not required to prepare an EEOP for the reason(s) checked above, pursuant to 28 C.F.R 942.302. I further certify that [recipient) will comply with applicable Federal civil rights laws that prohibit discrimination in employment and in the delivery of services. Print or type Name and Title Signature Date Section B- Declaration Claiming Exemption from the EEOP Submission Requirement and Certifying That an EEOP Is on File for Review. I f a recipient agency has 50 or more employees and is receiving a single award or subaward for $25,000 or more, but less than $500,000, then the recipient agency does not have to submit an EEOP to OJP for review as long as it certifies the following (42 C.F. R. S 42.305): I, Roman Gastesl, County Administrator [responsible official], certify that the Monroe County Board of County Commissioners [recipient],which has 50 or more employees and is receiving a single award or subaward for $25,000 or more, but less than $500,000, has formulated an EEOP in accordance with 28 CFR 942.301, et seq., subpart E. I further certify that the EEOP has been formulated and signed into effect within the past two years by the proper authority and that it is available for review. The EEOP is on file in the office of: Monroe County Board of County Commissioners [organization), at 1100 Simonton Street, Key West, Florida [address),for review by the public and employees or for review or audit by officials of the relevant state planning agency or the Office for Civil Rights, Office of J::::: ::~t:::::~~~ :~::::::'Of Ju,'ice, ~cequu~:. by'"Wr2J _.._.._ 2. 2:?~ s: Print or type ~ame and Title Signature Date OMBApprovaINo.1121-0I-l0 Expiration Date: 01/31/06 ( CERTIFICATION FORM Recipient Name and Address: Grant Title: Grant Number: A ward Amount: Contact Person Name and Title: Phone Number: ( ) Federal regulations require recipients of financial assistance from the Office of Justice Programs (OJP), its component agencies, and the Office of Community Oriented Policing Services (COPS) to prepare, maintain on file, submit to OJP for review, and implement an Equal Employment Opportunity Plan (EEOP) in accordance with 28 C.F.R 99 42.301-.308. The regulations exempt some recipients from all of the EEOP requirements. Other recipients, according to the regulations, must prepare, maintain on file and implement an EEOP, but they do not need to submit the EEOP to OJP for review. Recipients that claim a complete exemption from the EEOP requirement must complete Section A below. Recipients that claim the limited exemption from the submission requirement, must complete Section B below. A recipient should complete either Section A or Section B, not both. If a recipient receives multiple OJP or COPS grants, please complete a form for each grant, ensuring that any EEOP recipient certifies as completed and on file (if applicable) has been prepared within two years of the latest grant. Please send the completed form(s) to the Office for Civil Rights, Office of Justice Programs, U.S. Department of Justice, 810 7th Street, N. W., Washington, D.C. 20531. For assistance in completing this form, please call (202)307- 0690 or TTY (202) 307-2027. Section A- Declaration Claiming Complete Exemption from the EEOP Requirement. Please check all the boxes that apply. 0 Recipient has less than 50 employees, 0 Recipient is an Indian tribe, 0 Recipient is a non-profit organization, 0 Recipient is an educational institution, or 0 Recipient is a medical institution, 0 Recipient is receiving an award less than $25,000 I, [responsible official], certify that [recipient] is not required to prepare an EEOP for the reason(s) checked above, pursuant to 28 C.F.R 942.302. I further certify that [recipient) will comply with applicable Federal civil rights laws that prohibit discrimination in employment and in the delivery of services. Prin t or type Name and Title Signature Date Section B- Declaration Claiming Exemption from the EEOP Submission Requirement and Certifying That an EEOP Is on File for Review. Ira recipient agency has 50 or more employees and is receiving a single award or subaward for $25,000 or more. but less than $500,000, then the recipient agency does not have to submit an EEOP to OJP for review as long as it certifies the following (42 C.F.R. 9 42.305): I, Mario DiGennaro. Mayor [responsible official), certify that the Monroe County Board of County Commissioners [recipient),which has 50 or more employees and is receiving a single award or subaward for $25,000 or more, but less than $500,000, has formulated an EEOP in accordance with 28 CFR 942.301, et seq., subpart E. I further certify that the EEOP has been formulated and signed into effect within the past two years by the proper authority and that it is available for review. The EEOP is on ftle in the office of: Calvin J. Allen, EEO Officer. Monroe County Board of County Commissioners [organization), at 1100 Simonton Street. Key West, FL 33040 1~~J,for review by the public and employees or for review or audit by officials of the relevant state pIa ning agency ~ for Civil Rights, Office of Justice Programs, U. S. Department of Justice, as requirod by r~s and r la i s. Mario DiGennaro, Mayor ..~~~ _ !J ~ ~/6({Q% Print or type Name and Title Signature Date OMS Approval No. 1121-0140 Expiratioo Date: 0 J /31/06 Application for Funding Assistance AUG o:! 2008 Florida Department of Law Enforcement Residential Substance Abuse Treatment I ....."-~ ..~.__~._.... .. . ._.....,.~..._...~_.~_....~ ..~=..._......".,.-"".._....._.~_..,.=""....._ ... ,"'~"'--u~""V"_''''''''_''''''''_'''''''''''''''''''''_. ....... ... ....,...., . i ----.....---.-.-..---.------.-..-.---------------~------.....-.---; In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this agreement, have read and understand the agreement in its entirety and have executed this agreement by their duty authorized officers on the date, month and year set out below. Corrections on this page, including Strikeovers, whiteout, etc. are not acceptable. State of Florida Department of Law Enforcement Office of Criminal Justice Grants Signature: &"t-IJ. t(ll/~~ Typed Name and Title: Date: ~- f- /) 'K' Subgrant Recipient Authorizing Official of Governmental Unit (Commission Chairman, Mayor, or Designated Representative) Typed Nam~ant Rec&: qnnrop r:n,,:ty Rnerd nf County Commissioners Slgnature:~ ~~ .// /~ //' Typed Name and Title: Mario DiGennaro, Mayor Date: sl! lo't Implementing Agency Official, Admin Istrator or Designated Representative onroe County Board of County Commissioners Signatur . Typed Name and Title: Mario DiGennaro, Mayor Date: ?; I 0 I (0<6' Application Ref # 2009-RSA T -45 Section #6 Page 1 of 1 Contract -RSAT-MONR- --