Item C28
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: September 17,2008 Division: Administrative Service~
Bulk Item: Yes [gJ No 0 Department: Grants Administration
AGENDA ITEM WORDING: Authorization for the Mavor to execute a contract with the
Care Center for Mental Health for the Monroe County Jail Incarceration prooram:
usino funds provided under the Residentig' Substance Abuse Treatment Grant for
the period from Sept 1, 2008 through Au 31, 2009.
ITEM BACKGROUND: Seventy-five percent funding is provided bv the Florida Dept. of
Law Enforcement under the Residential Substance Abuse Treatment Grant Program
for inmates in correctional institutions with six to twelve months remainin on their
sentences.
PREVIOUS RELEVANT BOCC ACTION: Approval to applv for orant funds oiven at July
2008 meetin . Contract with Florida De t. of Law Enforcement also bein considered
at this meeting.
CONTRACT/AGREEMENT CHANGES: Chanoes to dates only.
STAFF RECOMMENDATION: Approval
TOTAL COST: $66,667.00 BUDGETED: Yes [gJ No 0
COST TO COUNTY: $16,667.00 SOURCE OF FUNDS: fine and forfeiture
fund/ad valorem taxes
REVENUE PRODUCING: Yes 0 No [gJ AMOUNT PER MONTH
~ YEAR
APPROVED BY: COUNTY ATTYll OM URCHASING 0 RISK MANAGEMENTt$S
DOCUMENTATION: INCLUDED: [gJ TO FOLLOW: 0 NOT REQUIRED: 0
DISPOSITION: - AGENDA ITEM #: -
r
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Care Center for Mental Effective Date: 09/01/08
Health
Expiration Date: 08/31/09
Contract Purpose/Description: Funds provided through FDLE Agreement for implementation
of the Residential Substance Abuse Treatment Program, services provided by the Care
Center for Mental Health.
Contract Manager: David P. Owens 4482 OMB/Grants Mgt.
(Name) (Ext. ) (Department)
for BOCC meetinq on 09/17/08 Aqenda Deadline: 09/02/08
CONTRACT COSTS
Total Dollar Value of Contract: $66,667.00 Current Year Portion: $5,556.00
Budgeted? Yes X No Account Codes: 125-06019- 530490-GG0909- XXX XXX
Grant: $66,667.00
County Match: $16,667.00
ADDITIONAL COSTS
Estimated Ongoing Costs: $2,857.00 For: Staff support-filing reports, oversight
(Not included in dollar value above) (eg. Maintenance, utilities, janitorial, salaries,
etc. )
CONTRACT REVIEW
Changes Date Out
Date In Needed 9)0;0
Division Director - YesD NOC:V::
Risk Mana~eme'1t ~.-o6 YesD NOd'. ~
~~.B./pu~a~~~ q-L/-O'b YesD NO~ ~~ IO/{)g
County Attorney ?{~a-I~ YesD No~ ~~~-~ 8/~
Comments: -
OMB Form Revised 9/11/95 MCP #2
i
!
~ ---
RESIDENTIAL SUBSTANCE ABUSE TREATMENT FUNDS AGREEMENT
THIS AGREEMENT is made and entered into this 1 ih day of September, 2008,
by and between MONROE COUNTY, a political subdivision of the State of Florida,
whose address is 1100 Simonton Street, Key West, FL 33040, hereinafter referred to
as "COUNTY," and The Care Center for Mental Health, hereinafter referred to as
"AGENCY."
WITNESSETH
WHEREAS, the Florida Department of Law Enforcement has awarded a sub-
grant of Residential Substance Abuse Treatment Funds to the COUNTY to implement a
program that provides residential substance abuse treatment services to offenders held
in local correctional facilities who have at least six months and no more than twelve
months of their sentence left to serve; and
WHEREAS, the County is in need of an implementing agency to provide said
services under this Program; and
WHEREAS, the AGENCY is the sole provider of this program; and
WHEREAS, the COUNTY has agreed to disburse the Residential Substance
Abuse Treatment Funds to the AGENCY in accordance with the COUNTY'S application
for the Residential Substance Abuse Treatment Funds.
NOW THEREFORE, in consideration of the mutual understandings and
agreements set forth herein, the COUNTY and the AGENCY agree as follows:
1. TERM - The term of this Agreement is from September 1, 2008 through
August 31, 2009, the date of the signature by the parties notwithstanding, unless earlier
terminated as provided herein.
2. SERVICES - The AGENCY will provide services as outlined in the
COUNTY'S Residential Substance Abuse Treatment Sub-grant Award, attached and
made a part hereof.
3. FUNDS - The total project budget to be expended by the AGENCY in
performance of the services set forth in Section 2 of this agreement shall be the total
sum of $66,667.00. The total sum represents federal granVstate sub-grant support in
the amount of $50,000.00 and local matching funds in the amount of $16,667.00, which
amount shall be provided by the county through the grant matching funds account. All
funds shall be distributed and expended in accordance with the Project Budget
Narrative submitted as outlined in the grant agreement.
4. INCORPORA TION BY REFERENCE - The provisions of those certain
documents entitled "State of Florida Office of Criminal Justice Grants Florida
Department of Law Enforcement Sub-grant Award Certificate and Application" and all
laws, rules and regulations relating thereto are incorporated by reference, (Attachment
C).
5. IMPLEMENTING AGENCY BOUND - The AGENCY is an implementing
agency under the COUNTY'S Residential Substance Abuse Treatment Program, and
shall be bound by all the provisions of the documents incorporated by reference in
Section 4 of this Agreement. Additionally, the AGENCY shall be bound by all laws,
rules, and regulations relating to the COUNTY'S performance under the Florida
Department of Law Enforcement Residential Substance Abuse Treatment Grant
Program.
6. BILLING AND PAYMENT
(a) The AGENCY shall render to the COUNTY, at the close of each calendar
month, an itemized invoice properly dated, describing the services rendered, the cost of
the services, and all other information required by the Program Director. The original
invoice shall be sent to:
Grants Administrator
1100 Simonton Street
Key West, FL 33040
(b) Payment shall be made after review and approval by the COUNTY within
thirty (30) days of receipt of the correct and proper invoice submitted by the AGENCY.
7. TERMINA TION - This Agreement may be terminated by either party at
any time, with or without cause, upon not less than thirty (30) days written notice
delivered to the other party. The COUNTY shall not be obligated to pay for any
services provided by the AGENCY after the AGENCY has received notice of
termination. In the event there are any unused Residential Substance Abuse
Treatment Funds, the AGENCY shall promptly refund those funds to the COUNTY or
otherwise use such funds as the COUNTY directs.
8. ACCESS TO FINANCIAL RECORDS - The AGENCY shall maintain
appropriate financial records which shall be open to the public at reasonable times and
under reasonable conditions for inspection and examination and which comply with the
Agreement incorporated in Section 4 of this Agreement.
9. AUDIT - The AGENCY shall submit to the COUNTY an audit report
covering the term of this Agreement, within one-hundred twenty (120) days following
the Agreement's lapse or early termination and shall also comply with all provisions of
the Agreement incorporated in Section 4 of this Agreement.
10. NOTICES - Whenever either party desires to give notice unto the other, it
must be given by written notice, sent by registered United States mail, with return
receipt requested, and sent to:
FOR COUNTY: FOR PROVIDER:
Grants Administrator Tanju Mishara
1100 Simonton Street Care Center for Mental Health
Key West, FL 33040 1205 Fourth Street
Key West, FL 33040
Either of the parties may change, by written notice as provided above, the addresses or
persons for receipt of notices.
11. UNA V AILABILlTY OF FUNDS - If the COUNTY shall learn that funding
from the Florida Department of Law Enforcement cannot be obtained or cannot be
continued at a level sufficient to allow for the services specified herein, this Agreement
may then be terminated immediately, at the option of the COUNTY, by written notice of
termination delivered in person or by mail to the AGENCY at its address specified
above. The COUNTY shall not be obligated to pay for any services provided by the
AGENCY after the AGENCY has received notice of termination.
12. COMPLIANCE WITH LAWS AND REGULATIONS -In providing all
services pursuant to this Agreement, the AGENCY shall abide by all statutes,
ordinances, rules, and regulations pertaining to, or regulating the provision of, such
services, including those now in effect and hereafter adopted, and particularly Article 1,
Section 3 of the Constitution of the State of Florida and Article 1 of the United States
Constitution, which provide that no revenue of the state or any political subdivision shall
be utilized, directly or indirectly, in aid of any church, sect or religious denomination or
in aid of any sectarian institution. Any violation of said statutes, ordinances, rules, or
regulations shall constitute a material breach of this Agreement immediately upon
delivery of written notice of termination to the AGENCY. If the AGENCY receives notice
of material breach, it will have thirty days in order to cure the material breach of the
contract. If, after thirty (30) days, the breach has not been cured, the contract will
automatically be terminated.
13. ASSIGNMENTS AND SUBCONTRACTING - Neither party to this
Agreement shall assign this Agreement or any interest under this Agreement, or
subcontract any of its obligations under this Agreement, without the written consent of
the other.
14. EMPLOYEE STATUS - The AGENCY is an independent contractor.
Persons employed by the AGENCY in the performance of services and functions
pursuant to this Agreement shall have no claim to pension, worker's compensation,
unemployment compensation, civil service or other employee rights or privileges
granted to the COUNTY'S officers and employees either by operation of law or by the
COUNTY.
15. INDEMNIFICATION - The AGENCY agrees to hold harmless, indemnify,
and defend the COUNTY, its commissioners, officers, employees, and agents against
any and all claims, losses, damages, or lawsuits for damages, arising from, allegedly
arising from, or related to the provision of services hereunder by the AGENCY.
16. ENTIRE AGREEMENT
(a) It is understood and agreed that the entire Agreement of the parties is
contained herein and that this Agreement supersedes all oral agreements and
negotiations between the parties relating to the subject matter hereof as well as any
previous agreements presently in effect between the parties relating to the subject
matter hereof.
~-""~-
....
(b) Any alterations, amendments, deletions, or waivers of the provisions of
this Agreement shall be valid only when expressed in writing and duly signed by the
parties.
IN WITNESS WHEREOF, the parties to this Agreement have caused their
names to be affixed hereto by the proper officers thereof for the purposes herein
expressed at Monroe County, Florida, on the day and year first written above.
(SEAL) BOARD OF COUNTY
COMMISSIONERS
A TTEST: DANNY L. KOLHAGE, Clerk OF MONROE COUNTY, FLORIDA
By: By:
Deputy Clerk Mayor/Chairman
Care Center for Mental Health
By:
Witness
Title:
Witness
MONROE COUNTY ATTORNEY
cipP.ROVED AS TO FORM:
At:, . t.t:S:.. Qu Jf~~)(h~
CHRISTINE M. LIMBERT-BARROWS
ASSIST~J. COUNTY ATTORNEY
Date .!)."'>/ t::JA
ATTACHMENT A
EXPENSE REIMBURSEMENT REQUIREMENTS
This document is intended to provide basic gUidelines to Human Service Organizations,
county travelers, and contractual parties who have reimbursable expenses associated with
Monroe County business. These guidelines, as they relate to travel, are from Florida Statute
112.061.
A cover letter summarizing the major line items on the reimbursable expense request needs
to also contain a notarized certified statement such as:
"I certify that the attached expenses are accurate and in agreement with the records
of this organization. Furthermore, these expenses are in compliance with this organization's
contract with the Monroe County Board of County Commissioners."
Invoices should be billed to the contracting agency. Third party payments will not be
considered for reimbursement. Remember, the expense should be paid prior to requesting a
reimbursement.
Only current charges will be considered, no previous balances.
Reimbursement requests will be monitored in accordance with the level of detail in the
contract. This document should not be considered all-inclusive. The Clerk's Finance
Department reserves the right to review reimbursement requests on an individual basis.
Any questions regarding these guidelines should be directed to 305-292-3534.
Data Processing, PC Time, etc.
The vendor invoice is required for reimbursement. Inter-company allocations are not
considered reimbursable expenditures unless appropriate payroll journals for the charging
department are attached and certified.
Payroll
A certified statement verifying the accuracy and authenticity of the payroll expense is
needed. If a Payroll Journal is provided, it should include: dates, employee name, salary or
hourly rate, total hours worked, withholding information and payroll taxes, check number
and check amount. If a Payroll Journal is not provided, the following information must be
provided: check amount, check number, date, payee, support for applicable payroll taxes.
Postage, Overnight Deliveries, Courier, etc.
A log of all postage expenses as they relate to the County contract is required for
reimbursement. For overnight or express deliveries, the vendor invoice must be included.
Rents, Leases, etc.
A copy of the rental or lease agreement is required. Deposits and advance payments are
not allowable expenses.
Reproductions, Copies, etc.
A log of copy expenses as they relate to the County contract is required for reimbursement.
The log must define the date, number of copies made, source document, purpose, and
recipient. A reasonable fee for copy expenses will be allowable. For vendor services, the
vendor invoice and a sample of the finished product are required.
Supplies, Services, etc.
For supplies or services ordered, a vendor invoice is required.
Telefax, Fax, etc.
A fax log is required. The log must define the sender, the intended recipient, the date, the
number called, and the reason for sending the fax.
Telephone Expenses
A user log of pertinent information must be remitted including: the party called, the caller,
the telephone number, the date, and the purpose of the call.
Travel Expenses
Travel expenses must be submitted on a State of Florida Voucher for Reimbursement of
Travel Expenses. Travel must be submitted in accordance with Florida Statute 112.061.
Credit card statements are not acceptable documentation for reimbursement. If attending a
conference or meeting a copy of the agenda is needed. Airfare reimbursement requires the
original passenger receipt portion of the airline ticket. A travel itinerary is appreciated to
facilitate the audit trail. Auto rental reimbursement requires the vendor invoice. Fuel
purchases should be documented with paid receipts. Taxis are not reimbursed if taken to
arrive at a departure point: for example, taking a taxi from one's residence to the airport for
a business trip is not reimbursable. Parking is considered a reimbursable travel expense at
the destination. Airport parking during a business trip is not.
A detailed list of charges is required on the lodging invoice. Balance due must be zero.
Room must be registered and paid for by traveler. The County will only reimburse the
actual room and related bed tax. Room service, movies, and personal telephone calls are
not allowable expenses.
Meal reimbursement shall be at the rates established by ARTICLE XXVI, TRAVEL, PER DIEM,
MEALS, AND MILEAGE POLICY of the Monroe County Code of Ordinances. Meal guidelines
state that travel must begin prior to 6 a.m. for breakfast reimbursement, before noon and
end after 2 p.m. for lunch reimbursement, and before 6 p.m. and end after 8 p.m. for dinner
reimbursement.
Mileage reimbursement shall be at the rate established by ARTICLE XXVI, TRAVEL, PER
DIEM, MEALS, AND MILEAGE POLICY of the Monroe County Code of Ordinances. An
odometer reading must be included on the state travel voucher for vicinity travel. Mileage is
not allowed from a residence or office to a point of departure. For example, driving from
one's home to the airport for a business trip is not a reimbursable expense.
Non-allowable Expenses
The following expenses are not allowable for reimbursement: capital outlay expenditures
(unless specifically included in the contract), contributions, depreciation expenses (unless
specifically included in the contract), entertainment expenses, fundraising, non-sufficient
check charges, penalties and fines.
ATTACHMENT B
ORGANIZATION
LETTERHEAD
Monroe County Board of County Commissioners
Finance Department
500 Whitehead Street
Key West, FL 33040
Date
The following is a summary of the expenses for (Organization name) for the time
period of to
Check # Payee Reason Amount
101 Company A Rent $ X,XXX.XX
102 Company B Utilities XXX.XX
104 Employee A P/R ending 05/14/01 XXX.XX
105 Employee B P/R ending OS/28/01 XXX.XX
(A) Total $ X.XXX.XX
(B) Total prior payments $ X,XXX.XX
(C) Total requested and paid (A + B) $ X,XXX.XX
(D) Total contract amount $ X,XXX.XX
Balance of contract (D-C) $ X.XXX.XX
I certify that the above checks have been submitted to the vendors as noted and
that the expenses are accurate and in agreement with the records of this
organization. Furthermore, these expenses are in compliance with this
organization's contract with the Monroe County Board of County Commissioners and
will not be submitted for reimbursement to any other funding source.
Executive Director
Attachments (supporting documentation)
Sworn to and subscribed before me this _ day of 20 -
by who is personally known to me.
Notary Public Notary Stamp
PUBLIC ENTITY CRIME STATEMENT
"A person or affiliate who has been placed on the convicted vendor list
following a conviction for public entity crime may not submit a bid on a
contract to provide any goods or services to a public entity, may not submit
a bid on a contract with a public entity for the construction or repair of a
public building or public work, may not submit bids on leases of real property
to public entity, may not be awarded or perform work as a contractor,
supplier, subcontractor, or consultant under a contract with any public entity,
and may not transact business with any public entity in excess of the
threshold amount provided in Section 287.017, for CATEGORY TWO for a
period of 36 months from the date of being placed on the convicted vendor
list."
SWORN STATEMENT UNDER ORDINANCE NO. 10-1990
MONROE COUNTY. FLORIDA
ETHICS CLAUSE
warrants that he/it has not employed, retained
or otherwise had act on his/its behalf any former County officer or employee in violation of
Section 2 of Ordinance No. 10-1990 or any County officer or employee in violation of
Section 3 of Ordinance No. 10-1990. For breach or violation of this provision the County
may, in its discretion, terminate this contract without liability and may also, in its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to the former County officer or employee.
(signature)
Date:
STATE OF
COUNTY OF
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
who, after first being sworn by me, affixed his/her
signature (name of individual signing) in the space provided above on this day of
,20_.
NOTARY PUBLIC
My commission expires:
OMB - MCP FORM #4
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
CERTIFICATION OF ACCEPTANCE OF SUBGRANT AWARD
The subgrantee, through its authorized representative, acknowledges receipt and
acceptance of subgrant award number 2009-RSA T -MONR-1- T9-004, in the amount
of $ 50,000.00, for a project entitled, MONROE COUNTY JAIL INCARCERATION
PROGRAM, for the period of 09/01/2008 through 08/31/2009, in accordance with the
statement of work contained in the subgrant application, and subject to the Florida
Department of Law Enforcement's Conditions of Agreement and any special
conditions governing this subgrant.
Signature of Subgrantee's Authorized Official
Mario DiGennaro, Mayor
Typed Name and Title of Official
Date of Acceptance
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
SUBGRANT AWARD CERTIFICATE
Subgrantee: Monroe County Board of Commissioners
Date of Award: 8"-i10~
Grant Period: From: 09/01/2008 TO: 08/31/2009
Project Title: MONROE COUNTY JAIL INCARCERATION PROGRAM
Grant Number: 2009-RSA T -MONR-1- T9-004
Federal Funds: $ 50,000.00
Agency Match: $ 16,667.00
Total Project Cost: $ 66,667.00
Program Area: 0001 : Residential Substance Abuse Treatment
CFDA #: 16.593
Award is hereby made in the amount and for the period shown above of a grant
under Title IV of the Violent Crime Control and Law Enforcement Act of 1994, P.L
103-322, as amended, to the above mentioned subgrantee and subject to any
attached standards or special conditions.
This award is subject to all applicable rules, regulations, and conditions as contained
in the Financial and Administrative Guide for Grants, Office of Justice Programs,
Common Rule for State and Local Governments and A-87, or OMB Circulars A-110
and A-21, in their entirety. It is also subject to such further rules, regulations and
policies as may be reasonably prescribed by the State or Federal Government
consistent with the purposes and authorization of P.L. 103-322, as amended.
SUBGRANT AWARD CERTIFICATE (CONTINUED)
This grant shall become effective on the beginning date of the grant period provided
that within 30 days from the date of award, a properly executed Certification of
Acceptance/ Request for Payment is returned to the department.
QQ~, UJ..t Q~.-)
Authorize Official
Clayton H. Wilder
Administrator
~- ~-l>g'
Date
( ) This award is subject to special conditions (attached).
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment {
I ("->C'__..- - '-I
, '
Subgrant Recipient
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official
Name: Mario Di Gennaro
Title: Mayor
Address: County Administration Office
1100 Simonton Street
City: Key West
State: FL Zip: 33040
Phone: 305-289-6000 Ext:
Fax: 305-289-6306
Suncom:
Email: boccdis4@monroecounty_f1.gov
Chief Financial Officer
Name: Danny Kolhage
Title: Clerk
Address: 500 Whitehead Street
City: Key West
State: FL Zip: 33040
Phone: 305-292-3550 Ext:
Fax: 305-295-3663
Suncom:
Email: dkolhage@monroe-c1erk.com
Application Ref # 2009-RSA T -45 Section #1 Page 1 of 2
Contract -RSAT-MONR- --
1m1l __m~__
-'-"~-
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
[ I
Implementing Agency
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official
Name: Mario Di Gennaro
Title: Mayor
Address: County Administration Office
1100 Simonton Street
City: Key West
State: FL Zip: 33040
Phone: 305-289-6000 Ext:
Fax: 305-289-6306
Suncom:
Email: boccdis4@monroecountY_fJ.gov
Project Director
Name: David Owens
Title: Grants Administrator
Address: 1100 Simonton Street
City: Key West
State: FL Zip: 33040
Phone: 305-292-4482 Ext:
Fax: 305-292-4515
Suncom:
Email: owens-david@monroecounty_fJ.gov
Application Ref # 2009-RSA T -45 Section #1 Page 2 of 2
Contract -RSA T-MONR- - _
1
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
I j
General Project Information
Project Title: MONROE COUNTY JAIL INCARCERATION PROGRAM
Subgrant Recipient: Monroe County Board of Commissioners
Implementing Agency: Monroe County Board of Commissioners
Project Start Date: 9/1/2008 End Date: 8/31/2009
Problem Identification
N/A (as specified in instructions)
Project Summary
The Program is an in house substance abuse treatment program in the Monroe County
Detention Center. Begun in 1997, it has served approx. 1,000 inmates with a recidivism rate of
35% compared to 70% for the general population. It provides administrative and case
management services as mandated by FAC 10-E16.
The last Dept of Children and Families Audit reported the program at Best Practice Standards.
This year the program will serve about 150 inmates, who are housed separately from the general
population. The majority of clients are court ordered. The program has established a positive
reputation among Judges, Prosecutors, and Lawyers.
New features are constantly added, such as the Prochaska and DiCLemente stages of Change.
Each client is tracked as to which stage of change they are in and treatment is addressed
appropriately. All participants have individualized treatment plans that are reviewed monthly and
adjusted as needed. An equity of access policy adopted this year makes admission open to
individuals with co-occuring disorders, learning disabilities, illiteracy, and Spanish-only speakers.
This allows access for all who might otherwise be denied.
The program is working toward CARF (Commission on Accreditation of Rehabilitative Facilities)
accreditation and has implemented strength-based, client-centered treatment. Individualized
treatment plans capitalize on the clients' strengths and look at times in their lives that things were
under control and the inherent qualities they posess to aid them in recovery. The accreditation
process has intensified assessment. Each client is given the URICA which measures stages of
change, The Beck Depression Scale, and Rosenberg Self Esteem inventory. These tools help
determine the line of treatment, which is client centered; inmates take an active part in creating
goals.
We have enhanced co-occurring treatment. During intake and assessment a Mental Health
Status Assessment identifies impairments in functioning. It assesses appearance, behavior,
feeling affect, cognitive and intellectual functioning. We also use a comprehensive continuous
integrated system of care. Inmates with impairment are referred to a mental health counselor and
psychiatrist. They also participate in the WRAP Class (Wellness and Recovery Action Plan), a
structured system for monitoring uncomfortable and distressing symptoms through planned
responses, reducing, modifying or eliminating those symptoms.
The program includes:
MORAL RECONA TION THERAPY (MRT) - evidence based systematic step-by-step
Application Ref # 2009-RSA T-45 Section #2 Page 1 of 3
Contract -RSAT-MONR- --
.
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
treatment strategy designed to enhance self-image and promote positive productive identity
COMMUNICATION SKILLS - based on a program developed for prison populations called
Touchstones Discussion Project. Inmates discuss relevant topics that have pros and cons.
ART AND MUSIC THERAPY - Inmates use creative sources of visual art and music to enhance
cognitive functioning
JOB SKILLS TRAINING - Assessment of basic needs for education, Job searches, resume writing,
addressing a felony in an interview, completing employment applications, basic budgeting
STEP GROUP - The core ideas of the first three steps of AA and NA
RELATIONSHIP SKILLS GROUP - The is a program from Hazelden Publishing, created for
inmates, that concentrates on understanding skills to maintain healthy relationships
DRUG EDUCATION - Inmates learn and explore chemical dependency, how it impacts their lives,
and the biopsychosocial nature of the disease.
CRIMINAL AND ADDICTIVE THINKING - a cognitive behavioral class that identifies criminal and
addictive thinking that keep them in behavior patterns that return them to jail
RELAPSE PREVENTION - Presents identifying triggers, cravings, and high-risk situations that can
lead to relapse
RATIONAL EMOTIVE THERAPY - Developed by Albert Ellis they learn the ABC method, A being
the event, B being our beliefs about the event, and C which leads to our reaction to the event
PARENTING - An optional class that is recognized by the Dept. of Children and Families for those
who have case plans
UNDERSTANDING GRIEF - An optional class to understand how unresolved grief can manifest
itself in long-term depression, addiction, Post Traumatic Stress Disorder and ambivalence
ANGER MANAGEMENT - An Optional class about the responsibility of choices made when angry
NON-VIOLENT COMUNICATION CLASS - provides tool for resolving differences
SMALL BUSINESS CLASS - explores resources to aid in starting a small business, creating
strategic plans.
INDIVIDUAL COUNSELING - At intake all inmates are assigned an Primary Counselor, who
follows the inmate through the program. Counselors are responsible for progress notes and
summaries for courts. Inmates' individual needs are assessed and monthly treatment plans are
created to accommodate them. The primary counselor makes referrals to medical, psychiatric
services, GED class, and literacy. He or she is a liaison for release
Application Ref # 2009-RSA T -45 Section #2 Page 2 of 3
Contract -RSA T-MONR- - _
,
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
plans including supportive housing, clothing vouchers, food vouchers, bus tickets to return to their
home towns, referrals to mental health agencies for aftercare services, and connections to NA and
AA meetings.
The detention center continues to operate a farm and petting zoo that are maintained by the
clients. They get no tangible reward for their work on the farm, which is part of the treatment
expectation to give back to the community. Another example of this is their participation in
presenting to the Department of Juvenile Justice Jail Tour. Monthly DJJ brings juveniles who are in
the system and at risk for further sanctions. JIP inmates tell their stories in hopes of preventing
these young adults from following the same path.
Treatment is a minimum of 6 months and a maximum of 1 year. Aftercare is 6 months and is
provided by the Care Center for Mental Health in Key West and the Upper Keys and The Guidance
Clinic of the Middle Keys in Marathon. Arrangements for aftercare are made when clients return to
their hometowns. This creates difficulty in reporting aftercare due to the geographic location of
Key West.
OBJECTIVES:
The number of inmates expected to complete the program is 100.
70% of the inmates served will complete an aftercare program
97% of the inmates served in the program will remain drug free while participating
70% of the inmates in the aftercare program will not test positive for drugs/alcohol
75% of the inmates will not violate probation during aftercare
70% of the inmates served will not return to jail during the first year after release.
The program will have an administrative coordinator who also serves as a counselor. There will
be two additional full time counselors and one part time counselor. Due to budget restraints
additional staff cannot be hired without additional funding. All staff will have a strong background
in substance abuse counseling and mental health with certification. Staff expertise has a direct
impact on program efficiency.
Random Drug Testing is conducted weekly with all clients. Those who test positive are sent to
lock for 30 days and return to court to face the sentencing judge. A possible outcome could be a
violation of probation.
The program coordinator evaluates the program effectiveness by tracking the inmates who
have completed probation and checks for any new arrests within the year after completion. A
database has been kept with this information since 2003. For recidivism purposes, a sample of
the programs inmates is compared to a random sample of inmates who receive no treatment.
Additional programs from outside agencies available to clients include "Street Smarts" an
HIV/AIDS prevention program, and "Healthy Heart" a diet nutrition, blood pressure and health
program.
Application Ref # 2009-RSA T -45 Section #2 Page 3 of 3
Contract -RSAT-MONR- __
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
i J
General Performance Info:
Performance Reporting Frequency: Quarterly
Federal Purpose Area: 0001 - Residential Substance Abuse Treatment
State Purpose Area: 0001 - Residential Substance Abuse Treatment
Activity Description
Activity: Cognitive Restructuring
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West. FL 33040
Activity Description
Activity: 12-Step
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West. FL 33040
Activity Description
Activity: Aftercare Services
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Application Ref # 2009-RSA T-45 Section #3 Page 1 of 11
Contract -RSAT-MONR- __
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
[ ]
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description
Activity: Community Service
Target Group: Adult Males
Geographic Area: State of Florida
location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description
Activity: Drug Testing
Target Group: Adult Males
Geographic Area: State of Florida
location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West , FL 33040
Activity Description
Activity: Educational Programs
Target Group: Adult Males
Geographic Area: State of Florida
location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Application Ref # 2009-RSA T -45 Section #3 Page 2 of 11
Contract -RSA T-MONR- _ _
I
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
I: J
Activity Description
Activity: Group Counseling
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description
Activity: Financial Management
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description
Activity: Impulse/Anger Control
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description
Activity: Job Placement
Target Group: Adult Males
Geographic Area: State of Florida
Application Ref # 2009-RSA T -45 Section #3 Page 3 of 11
Contract -RSAT-MONR_ __
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
[ ]
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description
Activity: Leadership Training
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description
Activity: Individual Counseling
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description
Activity: Mental Health Counseling
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address( es) :
Application Ref # 2009-RSA T -45 Section #3 Page 4 of 11
Contract -RSAT-MONR- __
III
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
l ]
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description
Activity: Mentoring
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description
Activity: Other Drug Treatment
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description
Activity: Pharmacotherapy
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Application Ref # 2009-RSA T-45 Section #3 Page 5 of 11
Contract -RSAT-MONR_ __
-
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
l ]
Activity Description
Activity: Parenting Training
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
! Address(es) :
i
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description
Activity: Work Activities
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description
Activity: Therapeutic Community
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es) :
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Objectives and Measures
Objective: 0001 - To continue to fund previously funded RSAT beds during this grant cycle.
Application Ref # 2009-RSA T -45 Section #3 Page 6 of 11
Contract -RSA T-MONR- _ _
i
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
[ ]
Measure: 0001
Specify the number of previously funded RSA T beds continued during this grant
cycle.
Goal: 54
Objective: 0003 - To enhance RSAT treatment beds previously funded through other sources.
Measure: 0003
Specify the number of treatment beds previously funded through other sources to be
enhanced with RSA T during this grant cycle.
Goal: 0
Objective: 0004 - To maintain adequate sentencing so that a minimum of 6 months and a
maximum of 12 months of residential treatment is provided to each participant during
this grant cycle.
Measure: 0004
State the anticipated average length of stay (in days) for those who will complete the
residential program during this grant cycle.
Goal: 182
Objective: 0005 - To provide a minimum of six months and a maximum of 12 months of
residential treatment services to each participant during this grant period.
Measure: 0005
Specify the number of days residential treatment services are to be provided during
the grant period.
Goal: 260
Objective: 0006 - To make aftercare treatment available to offenders completing the RSAT
program.
Measure: 0006
Specify the anticipated number of days aftercare will be provided to offenders
completing the RSAT program.
Goal: 130
Objective: 0007 - To enroll adult male offenders into the RSAT program during the grant cycle.
Measure: 0007
Specify the anticipated number of adult male offenders who will enter the RSA T
program during the grant cycle.
Goal: 150
Application Ref # 2009-RSA T -45 Section #3 Page 7 of 11
Contract -RSAT-MONR- __
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
1 ]
Measure: 0007
Specify the anticipated number of adult male offenders who will enter the RSA T
program during the grant cycle.
Goal: 150
Objective: 0011 - To enroll adult male RSAT completions into an aftercare program during this
grant cycle.
Measure: 0011
Specify the anticipated number of adult male RSA T completions to enter an aftercare
program during the grant cycle.
Goal: 70
Objective: 0015 - To successfully treat RSAT paticipants enrolled in the residential program
during the grant cycle.
Measure: 0015
Specify the anticipated number of successful RSA T completions during the grant
cycle.
Goal: 100
Objective: 0016 - To maintain records of offenders that dropped out of the residential program
during the grant cycle.
Measure: 0016
Specify the anticipated number of offenders who will drop out of the residential
program during the grant cycle.
Goal: 30
Objective: 0017 - To maintain records of offenders that were terminated from the residential
program during the grant cycle.
Measure: 0017
Specify the anticipated number of offenders who will be terminated from the
residential program during the grant cycle.
Goal: 20
Objective: 0018 - For RSA T completions to successfully complete the aftercare program.
Measure: 0018
Specify the anticipated number of RSA T completions who will successfully complete
the aftercare program during the grant cycle.
Goal: 50
Application Ref # 2009-RSA T -45 Section #3 Page 8 of 11
Contract -RSA T-MONR- _ _
-
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
I ]
Objective: 0020 - To maintain a reasonable and consistent average cost per day for the RSAT
program during the grant cycle.
Measure: 0020
State the anticipated average cost per day for the RSA T prgram during the grant
cycle.
Goal: 366.3
Objective: 0022 - For RSA T completions to remain drug-free during the residential program.
Measure: 0022
Of the number of RSA T completions, specify the anticipated number who will remain
drug-free during the residential program.
Goal: 145
Objective: 0025 - To fund RSAT beds during the grant cycle.
Measure: 0025
Specify the number of RSA T beds to be funded during this grant cycle.
Goal: 54
Objective: 0026 - To keep RSAT participants separate and apart from the general population of
the facility.
Measure: 0026
Specify the manner in which the RSA T participants are to be kept separate and apart
from the general population of the facility during the grant cycle.
Goal: RSA T participants are housed in a separate dormitory within the detention center.
Objective: 0027 - To provide adequate treatment activities to be carried out during the grant
period.
Measure: 0027
List the treatment activities to be carried out during the grant cycle.
Goal: Treatments include Moral Reconation Therapy, Communication Skills, Art and Music
Therapy, Job Skills, Step Group, Relationship Skills Group, Drug Education, Criminal
and Addictive Thinking, Relapse Prevention, Parenting Skills, Rational Emotive
Therapy, Understanding Grief, Anger Management, and Individual Counseling.
Objective: 0028 - To make aftercare treatment available to RSAT completions during the grant
cycle.
Measure: 0028
Specify the aftercare provider and services to be rendered during the grant cycle. If
no aftercare is provided, state the reason.
Application Ref # 2009-RSA T-45 Section #3 Page 9 of 11
Contract -RSA T-MONR- _ _
I
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
[ J
Goal: The local aftercare provider is the Care Center for Mental Health. The program
includes relapse prevention, individual counseling, and psychiatric services.
Many participants move out of Monroe County after completing the program;
arrangements are made for them to enroll in an aftercare program in their destination
city or town.
Objective: 0029 - To develop criteria to be used to assign offenders to the RSAT program.
Measure: 0029
Specify the criteria to be used to assign offenders to the RSA T program during the
grant cycle.
Goal: Criteria from the Diagnostic and Statistical Manual of Mental Disorders (DMM-IV) are
used to select eligible clients. SASSI (Substance Abuse Subtle Screening Inventory)
is also utilized in the selection of clients.
Objective: 0030 - To be in accordance with federal and state licensure laws.
Measure: 0030
Specify the entity issuing licensure for RSA T services rendered during the grant
cycle.
Goal: State of Florida, Department of Children and Families
Objective: 0031 - To maintain notable progress throughout the life of the grant.
Measure: 0031
Specify the progress anticipated to occur in the RSA T program during the grant
cycle.
Goal: Successful completion of program.
Few or no relapses.
Employment after release.
Improved attitude.
Objective: 0032 - To employ an adequate number of sufficiently trained and licensed staff to
render RSA T services during the grant cycle.
Measure: 0032
Specify the title(s) and anticipated date of hire for each grant funded position to be
filled during the grant cycle.
Goal: Program Director/Counselor - on board as of Sept. 1
Substance Abuse Counselors (3, not all funded by RSA T) - on board as of Sept. 1
Objective: 0033 - To perform drug testing of all RSAT participants during the grant cycle.
Application Ref # 2009-RSA T-45 Section #3 Page 10 of 11
Contract -RSA T-MONR- _ _
_,m I
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
[ ]
Measure: 0033
Specify the frequency and type of drug testing to be performed during the grant
cycle. State the sanction imposed for positive tests.
Goal: Random urine testing will be conducted on all participants.
The sanction imposed for a positie test will be "lock-up" for thirty days and an
! appearance before the Judge.
r
Application Ref # 2009-RSA T -45 Section #3 Page 11 of 11
Contract -RSA T-MONR- _ _
-
!.III!llII!liI!
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
~eneral Financial Info: )
Note: All financial remittances will be sent to the Chief Financial Officer
of the Subgrantee Organization.
Financial Reporting Frequency for this Subgrant: Quarterly
Is the subgrantee a state agency?: No
FLAIR / Vendor Number: 596000749
Budget:
Budget Category Federal Match Total
Salaries and Benefits $0.00 $0.00 $0.00
Contractual Services $50,000.00 $16,667.00 $66,667.00
Expenses $0.00 $0.00 $0.00
Operating Capital $0.00 $0.00 $0.00
Outlay
Indirect Costs $0.00 $0.00 $0.00
-- Totals -- $50,000.00 $16,667.00 $66,667.00
Percentage 74.9996 25.0003 100.0
Project Generated Income:
Will the project earn project generated income (PGI) ? No
Application Ref # 2009-RSA T -45 Section #4 Page 1 of 3
Contract -RSA T-MONR- _ _
~
Ii
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
I ]
Budget Narrative:
Total Budget: Contractual Services $66,667.00
Budget sub-category:
Salaries and Benefits:
Substance Abuse Counselors, approx. 1.85 FTE = 59,152.00
FICA @ 7.65% = 4,525.00
Health Insurance @ 249.24/month = 2,990.00
Total = 66,667.00
Matching funds will come from the Monroe County Fine and Forfeiture Fund.
The Other Capital Outlay (OCO) threshold is $1,000.00
Indirect costs are not included.
Services will be provide by the Care Center for Mental Health pursuant to a contract with Monroe
County; a copy will be provided.
Application Ref # 2009-RSA T -45 Section #4 Page 2 of 3
Contract -RSA T-MONR- _ _
1I1f
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
ISection Questions: 1
Question: Identify specific sources of matching funds.
Answer: Monroe County Fine and Forfeiture Fund.
Question: Indicate the Operating Capital Outlay (OCO) dollar threshold established by the
subgrantee.
Answer: 1000
Question: Are indirect costs included in the bUdget? If so, has a copy of the subgrantee's
Indirect Cost Plan approved by the cognizant federal agency, been submitted to the
OCJG?
Answer: No.
Question: If a contract for contractual services will be executed by the sUbgrantee, has a copy
been received by the OCJG?
Answer: Yes, submitted with this application.
Question: If salaries and benefits are included in the budget, is there a net increase in
personnel?
Answer: Yes
Question: Will the project earn Program Generated Income?
Answer: No
Question: Will the applicant be requesting an advance of federal funds?
Answer: No
Application Ref # 2009-RSA T -45 Section #4 Page 3 of 3
Contract -RSAT-MONR_ __
u
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
[ Section 5: Standard Conditions I
Insert Standard Conditions Page here.
Application Ref # 2009-RSA T-45 Section #5 Page 1 of 1
Contract -RSA T-MONR- _ _
....
Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
- ~
,c ;, ;
;;.;",., "~. :-"";;;::<. ,., . ~ ~".";.f ,
-
Conditions of agreement requiring compliance by units of local government (subgrant recipients),
implementing agencies and state agencies upon signed acceptance of the subgrant award appear in this
section and will become binding upon approval of this subgrant. Failure to comply with provisions of this
agreement will result in required corrective action up to and including project costs being disallowed.
! All persons involved in or having administrative responsibility for the subgrant must read these conditions.
This section must be returned as part of the completed application.
Definitions:
"OCJG", unless otherwise stated, refers to the Florida Department of Law Enforcement, Office of Criminal
Justice Grants.
"Recipient" refers to the governing body of a county that performs criminal justice functions as determined by
the U.S. Secretary of the Interior, and includes an "Implementing Agency" which is a subordinate agency of a
county or an agency under the direction of an elected official (for example, Sheriff).
1. Reports
A. Project Progress Reports:
Regardless of whether project activities occur or not, the recipient must submit Quarterly
Project Progress Reports to the Office of Criminal Justice Grants (OCJG) by February 1, May
1, August 1, and November 1 covering subgrant activities occurring during the previous
calendar quarter. In addition, if the subgrant award period is extended beyond the "original"
project period, additional Quarterly Project Progress Reports shall be submitted.
8. Financial Reports:
(1 ) The recipient shall have the choice of submitting either Monthly or Quarterly
Reimbursement Requests to the OCJG. All Reimbursement Requests are due thirty-one
(31) days after the end of the reporting period. A final Reimbursement Request and a
Criminal Justice Contract (Financial) Closeout Package shall be submitted to the OCJG
within forty-five (45) days of the subgrant end date. Such Reimbursement Requests
shall be distinctly identified as "final".
(2) Regardless of whether costs are incurred or not, all claims for reimbursement of recipient
costs shall be submitted on the Reimbursement Request forms prescribed and provided
by the OCJG. A recipient shall submit either monthly or quarterly reimbursement
requests in order to report current project costs. Reports are to be submitted even when
no reimbursement is being requested.
(3) Before the "final" Reimbursement Request will be processed, the recipient must submit to
the OCJG all outstanding project performance reports and must have satisfied all special
conditions. Failure to comply with the above provisions shall result in forfeiture of
reimbursement.
(4) The recipient shall submit Quarterly Project Generated Income Reports to the OCJG by
February 1, May 1, August 1, and November 1, covering subgrant project generated
income and expenditures occurring during the previous quarter.
C. Other Reports:
The recipient shall submit other reports as may be reasonably required by the OCJG.
2. Fiscal Control and Fund Accounting Procedures
A. The recipient shall establish fiscal control and fund accounting procedures that assure proper
disbursement and accounting of subgrant funds and required non-federal expenditures. All funds
spent on this project shall be disbursed according to provisions of the project budget as approved
by the OCJG.
Section 5 Page 1
Revised June 13, 2008
Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
B. All expenditures and cost accounting of funds shall conform to the requirements of the Office of
Justice Programs' Financial Guide, U.S. Department of Justice Common Rule for State and Local
Governments, and those specified in the federal Office of Management and Sudget (OMS)
Circulars A-21, A-8?, A-110 or A-102, as applicable, in their entirety.
C. All funds not spent according to this agreement shall be subject to repayment by the recipient.
3. Compliance with "Consultant's Competitive Negotiation Act"
The recipient, when applicable, agrees to satisfy all requirements provided in Section 287.055, F.S.,
known as the "Consultant's Competitive Negotiation Act".
4. Approval of Consultant Contracts
The OCJG shall review and approve in writing all consultant contracts prior to employment of a
consultant. Approval shall be based upon the contract's compliance with requirements found in the
Office of Justice Programs' Financial Guide and in applicable state statutes. OCJG approval of the
recipient agreement does not constitute approval of consultant contracts.
5. Allowable Costs
Allowance for costs incurred under the subgrant shall be determined according to "General Principles
of AI/owability and Standards for Selected Cost Items" set forth in the Office of Justice Program's
Financial Guide and federal OMS's Circular No. A-8?, "Cost Principles for State and Local
Governments", or OMS's Circular No. A-21, "Cost Principles for Educational Institutions".
All procedures employed in the use of federal funds to procure services, supplies or equipment, shall
be according to U.S. OMS's Common Rule for State and Local Governments, or OMS Circular No. A-
110 or A-102 as applicable and Florida Law to be eligible for reimbursement.
6. Delegation of Signature Authority
When a chief officer or elected official of a subgrant recipient designates some other staff person
signature authority that chief officer or elected official must submit a letter or resolution indicating the
staff person given signature authority to the OCJG. The letter indicating delegation of signature
authority must be signed by the chief officer or elected official and the person receiving signature
authority.
7. Personnel Changes
In the event of a change in Chief Executive Officers for the Subgrantee or Implementing Agency,
Project Director, or Contact Person, the OCJG must be notified in writing with documentation to
include appropriate signatures.
8. Travel and Training
A. All travel reimbursement for out-of-state or out-of-grant-specified work area shall be based
upon written approval of the OCJG prior to commencement of actual travel. Recipients shall
obtain written approval from the OCJG for reimbursement of training costs and related travel
prior to commencement of training, if the specific training was not listed in the approved budget.
B. The cost of all travel shall be reimbursed according to local regulations, but not in excess of
provisions in Section 112.061, F.S.
C. All bills for any travel expenses shall be submitted according to provisions in Section 112.061,
F.S.
9. Written Approval of Changes in this Approved Agreement
Subgrantees must provide written requests signed by the Chief Official, of any significant changes to the
subgrant. OCGJ approval of any grant amendment request must be received prior to the incorporation of
said amendment. These include, but are not limited to: Changes in project activities, designs or research
Section 5 Page 2
Revised June 13, 2008
Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
plans set forth in the approved agreement, Budget deviations that do not meet the following criterion. That
is, a recipient may transfer funds between budget categories as long as the total amount of transfer does
not exceed ten (10) percent of the total approved budget and the transfer is made to an approved budget
line item; or,
A. Transfers of funds above the ten (10) percent cap shall be made only if the Department approves
a revised budget.
B. Under no circumstances can transfers of funds increase the total budgeted award. Transfers do
not allow for increasing the quantitative number of items documented in any approved budget line
item. (For example, equipment items in Operating Capital Outlay or Expense categories or staff
positions in the Salaries and Benefits category.)
10. Reimbursement Subject to Available Funds
The obligation of the State of Florida to reimburse recipients for incurred costs is subject to the
availability of federal funds authorized under the Residential Substance Abuse Treatment for State
Prisoners Formula Grant Program.
11. Procedures for Reimbursement Request
All requests for reimbursement of recipient costs shall be submitted on the form prescribed and
provided by the Department. A recipient shall submit reimbursement requests on a monthly or
quarterly basis, as specified in order to report project costs incurred during the specified reporting
period. All requests for reimbursement shall be submitted in sufficient detail for proper pre-audit and
post-audit.
12. Advance Funding
Advance funding is authorized up to twenty-five (25) percent of the federal award for each project
according to Section 216.181(15)(b), F.S. and the Office of Justice Programs' Financial Guide.
Advance funding shall be provided to a recipient upon a written request to the Department justifying
the need for such funds.
13. Commencement of Project
If a project has not begun within sixty (60) days after acceptance of the subgrant award, the recipient
shall send a letter to the OCJG requesting approval of a new project starting date. The letter must
outline steps to initiate the project, explain reasons for delay, and specify an anticipated project
starting date.
If a project has not begun within ninety (90) days after acceptance of the subgrant award, the recipient
shall send another letter to the OCJG, again explaining reasons for delay and requesting approval of a
revised project starting date.
Upon receipt of the ninety (90) day letter, the OCJG shall determine if the reason for delay is justified
or shall, at its discretion, unilaterally terminate this agreement and re-obligate subgrant funds to other
projects approved by the Department. If warranted by extenuating circumstances, the Department
may extend the starting date of the project beyond the ninety (90) day period, but only by execution of
a formal written amendment to this agreement.
14. Extension of a Contract for Contractual Services
Extension of a contract for contractual services between the subgrantee and a contractor (which
includes all project budget categories) shall be in writing for a periOd not to exceed six (6) months and
is subject to the same terms and conditions set forth in the initial contract. Only one extension of the
contract shall be acceptable, unless failure to complete the contract is due to events beyond the
control of the contractor.
Section 5 Page 3
Revised June 13, 2008
Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
15. Excusable Delays
Except with respect to defaults of consultants, the recipient shall not be in default by reason of any
failure in performance of this agreement according to its terms (including any failure by the recipient to
make progress in the execution of work hereunder which endangers such performance) if such failure
arises out of causes beyond the control and without the fault or negligence of the recipient. Such
causes include but are not limited to acts of God or of the public enemy, acts of the government in
either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes,
freight embargoes, and unusually severe weather, but in every case the failure to perform shall be
beyond the control and without the fault or negligence of the recipient.
If failure to perform is caused by failure of a consultant to perform or make progress, and if such
failure arises out of causes beyond the control of recipient and consultant, and without fault or
negligence of either of them, the recipient shall not be deemed in default, unless:
A. Supplies or services to be furnished by the consultant were obtainable from other sources,
B. The Department ordered the recipient in writing to procure such supplies or services from other
sources, and
C. The recipient failed to reasonably comply with such order.
Upon request of the recipient, the OCJG shall ascertain the facts and the extent of such failure, and if
the OCJG determines that any failure to perform was occasioned by one or more said causes, the
delivery schedule shall be revised accordingly.
16. Obligation of Recipient Funds
Recipient funds shall not under any circumstances be obligated prior to the effective date or
subsequent to the termination date of the grant period. Only project costs incurred on or after the
effective date and on or prior to the termination date of the recipient's project are eligible for
reimbursement. A cost is incurred when the recipient's employee or consultant performs required
services, or when the recipient receives goods, notwithstanding the date of order.
17. Program Income (also known as Project Generated Income)
The term "program income" or "project generated income" means the gross income earned by the
recipient during the subgrant period, as a direct result of the subgrant award. Program income shall
be handled according to the Office of Justice Programs' Financial Guide and the U.S. Department of
Justice's Common Rule for State and Local Governments.
18. Performance of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement by the recipient,
the recipient's consultants and Suppliers, or both, the Department shall impose sanctions it deems
appropriate including withholding payments and cancellation, termination or suspension of the
agreement in whole or in part. In such event, the Department shall notify the recipient of its decision
thirty (30) days in advance of the effective date of such sanction. The recipient shall be paid only for
those services satisfactorily performed prior to the effective date of such sanction.
19. Retention of Records
The recipient shall maintain all records and documents for a minimum of five (5) years from the date
of the project completion as provided by the Florida Department of State, General Schedule for local
Government GS1-L, and be available for audit and public disclosure upon request of duly authorized
persons.
20. Access To Records
Section 5 Page 4
Revised June 13, 2008
Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
The Florida Department of Law Enforcement, Auditor General of the State of Florida, the U.S.
Department of Justice, the U.S. Comptroller General or any of their duly authorized representatives,
shall have access to books, documents, papers and records of the recipient, Implementing Agency
and contractors for the purpose of audit and examination according to the Office of Justice Program's
Financial Guide.
The Department reserves the right to unilaterally terminate this agreement if the recipient,
Implementing Agency or contractor refuses to allow public access to all documents, papers, letters, or
other materials subject to provisions of Chapter 119, F.S., and made or received by the recipient or its
contractor in conjunction with this agreement.
21. Audit
A. Subgrant recipients that expend $500,000 or more in a year in Federal awards shall have a single or
program-specific audit conducted for that year. The audit shall be performed in accordance with the
federal OMS's Circular A-133 and other applicable federal law. The contract for this agreement shall
be identified with the subject audit in The Schedule of Federal Financial Assistance. The contract
shall be identified as federal funds passed-through the Florida Department of Law Enforcement and
include the contract number, CFDA number, award amount, contract period, funds received and
disbursed. When applicable, the subgrant recipient shall submit an annual financial audit which
meets the requirements of Chapters 11.45 and 215.97, Florida Statutes; and, Chapters 10.550 and
10.600, Rules of the Florida Auditor General.
B. A complete audit report which covers any portion of the effective dates of this agreement must be
submitted within 30 days after its completion, but no later than nine (9) months after the audit period.
In order to be complete, the submitted report shall include any management letters issued separately
and management's written response to all findings, both audit report and management letter findings.
Incomplete audit reports will not be accepted by the Department and will be returned to the subgrant
recipient.
C. The subgrant recipient shall have all audits completed by an independent public accountant (IPA).
The IPA shall be either a Certified Public Accountant or a Licensed Public Accountant. The subgrant
recipient shall take appropriate corrective action within six (6) months of the issue date of the audit
report in instances of noncompliance with federal laws and regulations.
D. The subgrant recipient shall ensure that audit working papers are made available to the Department,
or its designee, upon request for a period of three (3) years from the date the audit report is issued,
unless extended in writing by the Department.
E. Subgrant recipients that expend less than $500,000 in Federal awards during a fiscal year are exempt
from the audit requirements of OMB Circular A-133 for that fiscal year. In this case, written
notification shall be provided to the Department by the Chief Financial Officer, or designee, that the
subgrant recipient is exempt. This notice shall be provided to OCJG no later than March 1 following
the end of the fiscal year.
F. If this agreement is closed out without an audit, the Department reserves the right to recover any
disallowed costs identified in an audit completed after such closeout.
G. The completed audit reports should be sent to the following address:
Florida Department of Law Enforcement
Office of Criminal Justice Grants
2331 Phil/ips Road
Tallahassee, Florida 32308
22. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or discovered
subordinate to this agreement is governed by the terms of the Office of Justice Program's Financial
Guide and the federal OMS Circular A-110 or A-102, as applicable.
23. Property Accountability
Section 5 Page 5
Revised June 13, 2008
........ _uuu_
------
Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
The recipient agrees to use all non-expendable property for criminal justice purposes during its
useful life or request Department disposition.
The recipient shall establish and administer a system to protect, preserve, use, maintain and dispose
of any property furnished to it by the Department or purchased pursuant to this agreement according
to federal property management standards set forth in the Office of Justice Programs' Financial
Guide and the federal OMB Circular A-110 or A-102, as applicable. This obligation continues as long
as the recipient retains the property, notwithstanding expiration of this agreement.
24. Disputes and Appeals
The Department shall make its decision in writing when responding to any disputes, disagreements
or questions of fact arising under this agreement and shall distribute its response to all concerned
parties. The recipient shall proceed diligently with the performance of this agreement according to
the Department's decision.
If the recipient appeals the Department's decision, it also shall be made in writing within twenty-one
(21) calendar days to the Department's agency clerk. The recipient's right to appeal the
Department's decision is contained in Chapter 120, F.S., and in procedures set forth in Chapters 28-
5 and 9-5, F.A.C. Failure to appeal within this time frame constitutes a waiver of proceedings under
Chapter 120, F.S.
25. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time, a
representative of the Bureau, of the U.S. Department of Justice's Bureau of Justice Assistance or
both have the privilege of visiting the project site to monitor, inspect and assess work performed
under this agreement.
26. Publication or Printing of Reports
The recipient shall submit one copy of all reports and proposed publications resulting from the
agreement twenty (20) days prior to public release. Any publications (written, visual, or sound),
whether published at the recipient's or government's expense, shall contain the following statement:
(NOTE: This excludes press releases, newsletters, and issue analysis.)
"This project was supported by Grant No. 2001-RT-BX-0044 awarded by the Bureau of Justice
Assistance, Office of Justice Programs, U.S. Department of Justice. Points of view in this document
are those of the author and do not necessarily represent the official position of policies of the U.S.
Department of Justice."
27. Equal Employment Opportunity (EEO)
All recipients are required to comply with statutes that govern programs or activities funded by the
Office of Justice Programs (OJP) (Section 809(c), Omnibus Crime Control and Safe Streets Act of
1968, as amended, 42 U.S.C. 3789d, which prohibit such discrimination, as follows:
No person in any State shall on the grounds of race, color, religion, national origin, sex [or disability]*
be excluded from participation in, be denied the benefits of, be subjected to discrimination under, or
denied employment in connection with any program or activity funded in whole or in part with funds
made available under this title.
*Secfion 504 of the Rehabilitation Act of 1973 prohibits identical discrimination on the basis of
disability.
Section 5 Page 6
Revised June 13, 2008
"
Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
The recipient acknowledges, by completing and signing the attached EEO Certification Letter
(Appendices I), that failure to submit an acceptable Equal Employment Opportunity Plan approved by
the Office for Civil Rights (if recipient is required to submit one pursuant to 28 CFR 42.302), is a
violation of its certified assurances and may result in suspension of funding obligation authority.
Submission of this certification letter is a prerequisite to entering into this agreement. This
" certification is a material representation of fact upon which reliance was placed when this agreement
was made. If the recipient or implementing agency meet Act criteria but have not formulated,
implemented and maintained such a current written EEO Program, they have 120 days after the date
of this agreement to comply with the Act or face loss of federal funds subject to the sanctions in the
Justice System Improvement Act of 1979, Pub. L. 96-157, 42 U.S.C. 3701, et seq. (Reference
Section 803 (a) of the Act, 42 U.S.C. 3783 (a) and CFR Section 42.207 Compliance Information; Title
VI of the Civil Rights Act of 1964, as amended; and Department of Justice regulation 28 CFR Part
42, Subparts C, D, E; Reference Title 1/ of the Americans with Disabilities Act and Department of
Justice regulation 28 CFR Part 42, Part 35; and Title IX of Education Amendments of 1972 and
Department of Justice Regulation 28 CFR Part 54.)
If any court or administrative agency makes a finding of discrimination on the grounds of race, color,
religion, national origin, gender, disability or age against a recipient of funds, the recipient must
agree to forward a copy of the findings to the OJP Office for Civil Rights.
The subgrantee will comply and assure the compliance of all contractors, with the non-discrimination
requirements of the Victims of Crime Act (as appropriate); Title VI of the Civil Rights Act of 1964, as
amended; Section 504 of the Rehabilitation Act of 1973, as amended; Subtitle A, Title 1/ of the
Americans With Disabilities Act (ADA) (1990) ; Title IX of the Education Amendments of 1972; the
Age Discrimination Act of 1975; Department of Justice Non-Discrimination Regulation, 28 CFR Part
42, Subparts C,D,E and G; and Department of Justice regulation on disability discrimination, 28 CFR
Parts 35 and 39.
28. Payment Contingent on Appropriation
The State of Florida's performance and obligation to pay under this agreement is contingent upon an
annual appropriation by the Florida Legislature.
29. Certifications Regarding Lobbying; Debarment, Suspension and other Responsibility Matters; and
Drug-Free Workplace Requirements
Applicants should refer to the regulations cited below to determine the certification to which they are
required to attest. Applicants should also review the instructions for certification included in the
regulations before completing this form. Signature of this form provides for compliance with certification
requirements under 28 CFR Part 69, "New Restrictions on Lobbying" and 28 CFR Part 67, "Government-
wide Debarment and Suspension (Nonpro-curement) and Govemment-wide Requirements for Drug-
Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon
which reliance will be placed when the Department of Justice determines to award the covered
transaction, grant, or cooperative agreement.
1. LOBBYING As required by Section 1352, Title 31 ofthe U.S. Code, and implemented at 28 CFR Part
69, for persons entering into a grant or cooperative agreement over $1 00,000, as defined at 28 CFR Part
69, the applicant certifies that:
(a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned,
to any person for in-f1uencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress
in con-nection with the making of any Federal grant, the entering into of any cooperative agreement,
and the extension, continuation, renewal, amendment, or modification of any Federal grant or
cooperative agreement;
(b) If any funds other than Federal appropriated funds have been paid or will be paid to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of
Section 5 Page 7
Revised June 13, 2008
_muu_
---
Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal grant or cooperative agreement, the undersigned shall complete and
submit Standard Form - LLL, "Disclosure of Lobbying Activities," in accordance with its instructions;
(c) The undersigned shall require that the language of this cer-tification be included in the award
documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative
agreements, and subcontracts) and that all sub-recipients shall certify and disclose accordingly.
2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (DIRECT
RECIPIENT)
As required by Executive Order 12549, Debarment and Suspension, and implemented at 28 CFR
Part 67, for prospective participants in primary covered transactions, as defined at 28 CFR Part 67,
Section 67.510
A. The applicant certifies that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to
a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered
transactions by any Federal department or agency;
(b) Have not within a three-year periOd preceding this application been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract
under a public transaction; violation of Federal or State antitrust statutes or commission of
embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements,
or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of
this certification; and (d) Have not within a three-year period preceding this application had one or
more public transactions (Federal, State, or local) terminated for cause or default; and
B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall
attach an explanation to this application.
3. DRUG-FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS)
As required by the Drug-Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart
F, for grantees, as defined at 28 CFR Part 67 Sections 67.615 and 67.620
A. The applicant certifies that it will or will continue to provide a drug-free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and
specifying the actions that will be taken against employees for violation of such prohibition;
(b) Establishing an on-going drug-free awareness program to inform employees about
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and employee assistance programs; and
(4) The penalties that may be imposed upon employees for drug abuse violations occurring in the
workplace;
Section 5 Page 8
Revised June 13, 2008
~1f
Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
(c) Making it a requirement that each employee to be engaged in the performance of the grant be
given a copy of the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a condition of
employment under the grant, the employee will
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute
occurring in the workplace no later than five calendar days after such conviction;
(e) Notifying the agency, in writing, within 10 calendar days after receiving notice under subparagraph
(d)(2) from an employee or otherwise receiving actual notice of such convic-tion. Employers of
convicted employees must provide notice, including position title, to: Department of Justice, Office of
Justice Programs, ATTN: Control Desk, 633 Indiana Avenue, N.W., Washington, D.C. 20531. Notice
shall include the identification number(s) of each affected grant;
(t) Taking one of the following actions, within 30 calendar days of receiving notice under
subparagraph (d)(2), with respect to any employee who is so convicted
(1) Taking appropriate personnel action against such an employee, up to and including termination,
consistent with the requirements of the Rehabilitation Act of 1973, as amended; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation
program approved for such purposes by a Federal, State, or local health, law enforcement, or other
appropriate agency;
(g) Making a good faith effort to continue to maintain a drug-free workplace through implementation
of paragraphs (a), (b), (c), (d), (e), and (t).
As the duly authorized representative of the applicant, I hereby certify that the applicant will comply
with the above certifications.
If a state agency, the recipient agrees to comply with Section 319 of PUblic Law 101-121 set forth in
"New Restrictions on Lobbying; Interim Final Rule," published in the February 26, 1990, Federal
Register. Each person shall file the most current edition of this Certification And Disclosure Form, if
applicable, with each submission that initiates agency consideration of such person for award of
federal contract, grant, or cooperative agreement of $1 00,000 or more; or federal loan of $150,000 or
more. This certification is a material representation of fact upon which reliance was placed when this
agreement was made. Submission of this certification is a prerequisite to entering into this
agreement subject to conditions and penalties imposed by Section 1352, Title 31, U.S.C. Any
person who fails to file the required certification is subject to a civil penalty of not less than $10,000
and not more than $100,000 for each failure to file.
The undersigned certifies, to the best of his or her knowledge and belief, that:
A. No federally appropriated funds have been paid or shall be paid to any person for influencing or
attempting to influence an officer or employee of any federal agency, a member of congress, an
officer or employee of congress, or an employee of a member of congress in connection with
the awarding of any federal loan, the entering into of any renewal, amendment, or modification
of any federal contract, grant, loan or cooperative agreement.
B. If any non-federal funds have been paid or shall be paid to any person for influencing or
attempting to influence an officer or employee of congress, or an employee of a member of
congress in connection with this federal contract, grant loan, or cooperative agreement, the
undersigned shall complete and submit the standard form, Disclosure of Lobbying Activities,
according to its instructions.
c. The undersigned shall require that the language of this certification be included in award
documents for all subgrant awards at all tiers and that all recipients shall certify and disclose
accordingly.
Section 5 Page 9
Revised June 13, 2008
__mo 111
Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
30. State Restrictions on Lobbying
In addition to the provisions contained herein, the expenditure of funds for the purpose of lobbying
the legislature or a state agency is prohibited under this contract.
31. Project Closeout
Project funds which have been properly obligated by the end of the subgrant funding period will have
forty-five 45) days in which to be liquidated (expended). Any funds not liquidated at the end of the
45-day periOd will lapse and revert to the Department. A subgrant-funded project will not be closed
out until the recipient has satisfied all closeout requirements in one final subgrant closeout package.
All refunds or repayments to be made to the Department under this Agreement are to be made
payable to the order of "Florida Department of Law Enforcement", and mailed directly to the
Department at the following address:
Florida Department of Law
Enforcement
Office of Criminal Justice Grants
2331 Phillips Road
Tallahassee, FL 32308
32. Background Check
It is strongly recommended that all programs targeting juveniles, implemented by other than a sworn
law enforcement officer or program licensed by the Department of Children and Family Services,
conduct background checks on all personnel providing direct services.
33. Purchase of American-Made Equipment and Products
To the greatest extent practicable, all equipment and products purchased with program funds should
be American-made.
34. Eligibility for Employment in the United States
The State of Florida will not intentionally award publicly-funded contracts to any contractor who
knowingly employs unauthorized alien workers, constituting a violation of the employment provisions
contained in 8 U.S.C. Section 1324A(e) [Section 274A(e) of the Immigration and Nationality Act
("/NA")}. The Department shall consider the employment by any contractor of unauthorized aliens a
violation of Section 27 4A( e) of the INA. Such violation by the recipient of the employment provisions
contained in Section 27 4A( e) of the INA shall be grounds for unilateral cancellation of this Agreement
by the Department.
35. National Environmental Policy Act (NEPA)
A. The subgrantee agrees to assist FDLE in complying with the NEPA and other related federal
environmental impact analyses requirements in the use of subgrant funds by the subgrantee.
This applies to the follOwing new activities whether or not they are being specifically funded with
these subgrant funds. That is, it applies as long as the activity is being conducted by the
subgrantee or any third party and the activity needs to be undertaken in order to use these
subgrant funds,
(1) New construction;
(2) Minor renovation or remodeling of a property either (a) listed on or eligible for listing on the
Section 5 Page 10
Revised June 13, 2008
JI
Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
National Register of Historic Places or (b) located within a 1 OO-year flood plain;
(3) A renovation, lease, or any other proposed use of a building or facility that will either (a)
result in a change in its basic prior use or (b) significantly change its size; and,
(4) Implementation of a new program involving the use of chemicals other than chemicals that
are (a) purchased as an incidental component of a funded activity and (b) traditionally
used, for example, in office, household, recreational, or educational environments.
B. For any of a subgrantee's existing programs or activities that will be funded by these subgrant,
the sUbgrantee, upon specific request from the Department and the Bureau of Justice Assistance
(BJA), agrees to cooperate with BJA in any preparation by BJA of a national or program
environmental assessment of that funded program or activity.
36 Assurance of Political Activities Limitations
The subgrantee assures that it will comply with provisions of Federal law which limit certain pOlitical
activities of State or local government employees whose principal employment is in connection with
an activity financed in whole or part by Federal grants (5USC 1501, et seq.)
37. Environmental Protection Agency's (EPA) list of Violating Facilities
The subgrantee assures that the facilities under its ownership, lease or supervision which shall be
utilized in the accomplishment of the Program Purpose are not listed on the EPA's list of Violating
Facilities and that it will notify the FDLE of the receipt of any communication from the Director of the
EPA Office of Federal Activities indicating that a facility to be used in the project is under
consideration for listing by the EPA.
38. Flood Disaster Protection Act
The subgrantee will comply with Section 102(a) of the Flood Disaster Protection Act of 1973, Public
Law 93-234, 87 Stat. 975, requiring that the purchase of flood insurance in communities where such
insurance is available as a condition of the receipt of any federal financial assistance for construction
or acquisition purposes for use in any area that has been identified as an area having special flood
hazards.
39. National Historic Preservation Act
The subgrantee will assist the FDLE in its compliance with Section 106 of the National Historic
Preservation Act of 1966 as amended (16 USC 470), Executive Order 11593, and the Archeological
and Historical Preservation Act of 1966 (16 USC 569a-1 et seq.) by (a) consulting with the State
Historic Preservation Officer as necessary, to identify properties listed in or eligible for inclusion in the
National Register of Historic Places that are subject to adverse effects (see 36 CFR Part 800.8) by the
activity, and notifying the FDLE of the existence of any such properties and by (b) complying with all
requirements established by the Federal grantor agency to avoid or mitigate adverse effects upon such
properties.
40. The Coastal Barrier Resources Act
The subgrantee will comply and assure the compliance of all contractors with the provisions of the Coastal
Barrier Resources Act (P.L. 97-348) dated October 19, 1982 (16 USC 3501 et seq.) which prohibit the
expenditure of most new Federal funds within the units of the Coastal Barrier Resources System.
41. "Pay to Stay"
The subrecipient agrees that funds provided under this award may not be used to operate a "pay-to-stay"
program in any local jail. The subrecipient further agrees not to subaward funds to local jails which
operate "pay-to-stay" programs.
Section 5 Page 11
Revised June 13, 2008
-
-~,-- I
Florida Department of Law Enforcement
Residential Substance Abuse Treatment Program
42. If a Governmental Entity:
it will comply with the requirements of the Uniform Relocation Assistance and Real property
Acquisitions Act of 1970 (42 U.S.C. ~ 4601 et seq.), which govem the treatment of persons displaced
as a result of federal and federally-assisted programs; and it will comply with requirements of 5 U.S.C.
~~ 1501-08 and ~~ 7324-28, which limit certain political activities of State or local government
employees whose principal employment is in connection with an activity financed in whole or in part by
federal assistance.
Section 5 Page 12
Revised June 13, 2008
(
CERTIFICATION FORM
Recipient Name and Address: Monroe County Board of County Commissioners
Grant Title: Monroe County Jail Incarceration Program Grant Number: " Award Amount: 50,000.00
Contact Person Name and Title: David P: Owens, Grants Admin. Phone Number: (305) 292-4482
F'd"" ",""io", "','" "",pi,",, of "",",i,' '"i","" f"m Ih, om" of i'''i" P".mm, (OiP), ," <ompo",", """", ,"d Ih,
om" ofComm"ity O,i"", POIi'io. Smi,,, (COPS) to ""pm, m'io"io"" fil" "bmillo OJP fm ",i,w, '"' 'mpl,m,", '" Eq",
Em p' oym", I OPeo "" ily PI '" IE EO P) '0 "'md,"" with 28 C. FR Ii 42 301 ',308. Th,,, ,"'''io", '" mp. "m, ''''pi,"" 'mm ,II 0 f
'h, EEOP ""i"m"" O'h" ""pi"", ",mdio. 10 Ih, ""''''0"', m", P"P''', m,i"",o 00 fiI, ,"d 'mp',m,",,, EEOP, bot 'h,y
'0001 o"d 10 "bmit 'h, EEOP.o OJP 'm '''i,w. R"ipi,"" th" d,im, ,omp''', "'mplioo '''m th, EEOp "q,i"m,", m,,,
I <ompl", S"tlon A b,'ow. R"'p'en., Ih" d'im Ih, limi'" "'mplioo 'om th, "'bmi"ioo "q""m,"" m,,, comp''', S"'''n D
b"o w. A '" I pien I .hnnid com pi", '''h" S""no A n, S"tlon D, onl hoth. If, ''''pi,", ""i '" m ,Ii' pi, 0 JP m CO PS .m 0",
p'"'' 'ompl", , fmm fm ,..h .mo, ""',;n. .h" '"v EEOP '''ipi,", "rtifi" " comp'''" 'n' 00 fiI, '" 'PeIi"b1,) h" h"o
P"pot'd wit"o .wo y"" 0 f th, ,,,,,, .m",. PI"" 'end .h, '0 mp''',d 'mm(,) 10 th, 0 m" fo, Ci ,it R' .h", Om" 0 I' J '''i" p" '''m"
U.S. O'p'rtm,", 0' J,,,,,,, 81 0 7" S""', N. W" W""o.,,,o, D.C. 2053 I. Fo, ",',,'"" io comp"'o. th" Ib,m, p'"'' "" (202)307.
0690 or TTY (202) 307-2027.
Section A. Declaration Claiming Complele Exemption from the EEOP Requirement PI'a,,, .'h", all ,h, hax" 'ha'
apply,
0 Recipient has less than 50 employees, 0 Recipient is an Indian tribe,
0 Recipient is a non-profit organization, 0 Recipient is an educational institution, or
0 Recipient is a medical institution, 0 Recipient is receiving an award less than $25,000
I, (responsible official], certify that
=- [recipient] is not required to
prepare an EEOP tor the rcasnn(s) checked ahove, pursuant tn 28 C.F,R ,42,302, I further eertit'y that
[recipient) will comply with applicable Federal civil rights
laws that prohibit discrimination in employment and in the delivery of services.
Prln t or type Name and Title Signature Date
Section B- Declaration Claiming Exem lion from the EEOP Submission Re uirement and Certitying That an
EEOP Is on File for Review.
If, '''ipi"""ocy h" SO" mo" ,mploy,,, ,"d i. """'0" ,io,l, 'wotdo, ",b,w", fo, '25,000 0' mo", bot '''' th" $500,000,
theo th, '" ip I,", '.c",y ,,,' 00' h,,, 10 "bmit '" E EO P 10 OlP '01 '" i cw " 100, " it "'. fi" th, fo IIow iog (42 c.F. R, i 42.305):
I Roman Gastesi, County Administrator [responsible official), certify that
the~onroe County Board of County Commissioners [recipientJ,which has 50 or more
employees and is receiving a single award or suhaward for $25,000 or more, hut less than $500,000, has formulated an
EEOP in accordance with 28 CFR ,42.301, et seg, , suhpart E, I further certit'y that the EEOP has heen formulated and
signed into effect within the past two yealS hy the proper authority and that it is availahle for review, The EEOP is on fiic in
the office of: Monroe Coun Board of Coun Commissioners [organizationJ,
at 1100 Simonton Street, Key West. Florida (addressJ,for review by the public and
employees or for review or audit by officials of the reievant state planning agency or Ihc Office for Civil RighlS, Office of
_~:;:: ;;;::::: ::~:::::nt:~:tiC~~ requi: by r~-Dl_______ ?~;:_'!~!
P"nt 0' typo "m. ,"d Till. S"o"... not,
0\18 Approval No. 1121-01..0 Expiration Date: 0 I /J 1.'06
(
CERTIFICATION FORM
Recipient Name and Address:
Grant Title: Grant Number: A ward Amount:
Contact Person Name and Title: Phone Number: ( )
Federal regulations require recipients of financial assistance from the Office of lustice Programs (alp), its component agencies, and the
om" ofComm",dy O"'""d POIi""g S"'ic" (COPS) '0 p"pm, m"",,,o 0" n", "bmd to OJP Co< '''''w, '''d 'mplom,,, '" E,oo'
Employment Opportunity Plan (EEOP) in accordance with 28 C.F.R ~S 42.301-.308. The regulations exempt some recipients from all of
tb, EE 0 P "'0' "m,,,, Otb" '" ,p"",,, "',"'di og to <b, "go 'm'o"" m "" P"P''', "" '"" '0 00 fil, ,"d 'm p' 'm,", '" EEO P, b", 'h,y
do not need to submit the EEOP to alP for review. Recipients that claim a complete exemption from the EEOP requirement must
complete Section A below. Recipients that claim the limited exemption /Tom the submission requirement. must complete Section B
bc' 0 w, A ""p' ,0< 'b..1d ,. m p'''' '''h" S,,,,.o A m S"d. n D, o.t b.th. J f , '" i p'c" "",." m" Iti p" 0 JP 0< CO PS g" "",
please complete a form for each grant, ensuring that any EEOP recipient certifies as completed and on file (if applicable) has been
prepared within two years of the latest grant. Please send the completed form(s) to the Office for Civil Rights, Office of lustice Programs,
U. S. D, p",' m",t 0 C J ",'i", 81 0 7" S'reel, N. W., W "bi" gt.o, DC 2053 I. F."" i"",,, i 0 ,"mp 'el' "g 'bi, to,m, p ,,,''','' (202)307,
0690 or TTY (202) 307-2027.
Section A- Declaration Claiming Complete ExemPtioo from the EEOP Requirement PIM, ,h.'d 011 ,h, bou.. 'ha'
app Iy.
0 Recipient has less than 50 employees, 0 Recipient is an Indian tribe,
0 Recipient is a non-profit organization, 0 Recipient is an educational institution, or
0 Recipient is a medical institution, 0 Recipient is receiving an award less than $25,000
I, (responsible official], certify that
~ [recipient] is not required to
prepare an EEOP for the reason(s) checked above, pursuant to 28 C.F.R 942.302.1 further certify that
[recipient} will comply with applicable Federal civil rights
laws that prohibit discrimination in employment and in the delivery of services.
Prin t or ty pe Name and Title Signature Date
Section B- Declaration Claiming Exemption from the EEOP Submission Requirement and Certitying That an
EEOP Is on File for Review.
'I', ""p i ," 'gmy b" 50 0< mo" ,mp'oy", ,"d " '''c'" og , ,'ng'c ,w",d "' "b'w",d 1'0' S25, 000 "' mo", b or ,," <boo $500,000,
/boo <b"" ip i,", 'gco" do" 0 ot h,,, to '" bmd '" E EO P to 0 J P rm 'm iow " 'oog " d "'" fi" <b, fallow ing (42 C.F, R. i 42.305):
I, Mario DiGennaro, Mayor (responsible official}, certify that
the Monroe County Board of County Commissioners (recipient}, which has 50 or more
employees and is receiving a single award or subaward for $25,000 or more, but less than $500,000, has formulated an
EEOP in accordance with 28 C FR ,42.301, ef s 'q., subpart E, I further eerti ty thattbe EEOP has been formu iated and
signed into etlcet witbin the past two yea", by tbe proper authority and that it is available tbr "view, The FEOP is on file in
the office of: Calvin J. Allen, EEO Officer, Monroe Coun Board of Coun Commissioners (organization},
al1100 Simoo'oo S're", K" W"" Fl 33040 : I ~~/,fOrreView by 'he public and
employees nr for ceview 0' audit by 0 lfieials of 'he "eteva;~nmg agency \~e fie. tb, Civil Rights, Olfiee of
Justice Programs, U, S, Depa"ment 0 f Justice, as required by :~,l" ~s and" l~r:,,, s,./ ,~." "'~ "
Matio DiG.O",lO, Mayo, .;/' '('?iI l~,,,, /Z ':) /61 / c;jf
----------------------- -- ------- '- / ---- ------
Print or type Name and Title Signature Date
OMS ^ppfDval No. 1121-0140 Expiration Date: 0 I /31 /06
Application for Funding Assistance ,',
, "'~
Florida Department of Law Enforcement ; !'.j
Residential Substance Abuse Treatment
I 1
In witness whereof, the parties affirm they each have read and agree to the conditions set
forth in this agreement, have read and understand the agreement in its entirety and have
executed this agreement by their duty authorized officers on the date, month and year set
out below.
Corrections on this page, including Strikeovers,
whiteout, etc. are not acceptable.
State of Florida
Department of Law Enforcement
Office of Criminal Justice Grants
Signature: Cl1, t..1J. l(lj. /~..-
Typed Name and Title:
Date: 2- f- /)~
Subgrant Recipient
Authorizing OffIcial of Governmental Unit
(Commission Chairman, Mayor, or Designated Representative)
Typed Nam~nt ReciZ:, q~:n~ C:QI10ty Rnard of C:ounty C:Qmmissioners
Slgnature/~ . ~/~, f' /
/' ,
Typed Name and Title: Mario DiGennaro, Mayor
I
Date: ;;;!/ ! C~
Implementing Agency
Official, Administrator or Designated Representative
Typed 7~~ng"Age y: ~bnroe County Board of County Commissioners
K..~-~
Signatur . ,,/ ~ /L /, /
Typed Name and Title: Mario DiGennaro, Mayor
Date: <;? Ie) I ! (;<5
Application Ref # 2009-RSA T -45 Section #6 Page 1 of 1
Contract -RSA T-MONR- _ _ j