Item D08BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: OCTOBER 15 2008 Division: TDC
Bulk Item: Yes X No _ Department:
Staff Contact Person/Phone #: Maxine Pacini
296-1552
AGENDA ITEM WORDING:
Approval of Cultural Umbrella event agreements for FY 2009 as per attached spreadsheet totaling
$418,244.
ITEM BACKGROUND:
In order to reduce the vast quantity of paperwork we request your approval of the cultural events
outlined on the attached spreadsheet wherein the amount of the agreements; the dates of the events;
TDC approval; and routing checklists are provided.
PREVIOUS RELEVANT BOCC ACTION:
At the meeting of April 19, 1995 the BOCC approved TDC's reduction of repetitive paperwork
wherein TDC would provide a summary of event(s) funding information. A boilerplate cultural event
agreement is attached for your information.
CONTRACT/AGREEMENT CHANGES:
New Contracts
STAFF RECOMMENDATIONS:
Approval
TOTAL COST: $418,244 BUDGETED: Yes X No
COST TO COUNTY: $418,244
REVENUE PRODUCING: Yes X No
APPROVED BY: County Atty X
DOCUMENTATION: Included X
DISPOSITION:
SOURCE OF FUNDS: TDC
AMOUNT PER MONTH Year _
OMB/Purchasing X Risk Management X
Not Required
AGENDA ITEM #
Revised I I /06
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FUNDING AGREEMENT
THIS AGREEMENT is made and entered into by and between Monroe County, Florida, a
political subdivision of the state of Florida ("County"), and ("Event Sponsor") on this
day of 2008.
WHEREAS, the umbrella organization under contract to the County has recommended to the
Monroe County Tourist Development Council ("TDC"), which has endorsed the recommendation, that
certain monies be allocated for promotion of an event by Event Sponsor;
NOW THEREFORE, in consideration of the mutual promises contained herein, the parties
agree as follows:
1. Amount: County shall pay a sum not to exceed $ ( Dollars)
effective October 1, 2008 for promotion and related expenditures, as described in the event budget,
attached hereto as Exhibit "D", for production of the between 2009. No
amendments shall be made to Exhibit "D" after approval of contract. Payment will be made only
after Event Sponsor submits invoices and support documentation acceptable to the County's Finance
Department. The advertising and promotion budget using County funding may be altered as to the
individual line items, or components, within 10% of the amount stated for that item or component,
without increasing the total dollar amount and without requiring a written amendment to this
agreement. The general non -allocated section of an Umbrella event budget shall not exceed 15% of
the total budget and may be utilized for unforeseen permissible expenditures and for those budget
lines that may require additional funds. Monroe County's performance and obligation to pay under this
agreement is contingent upon an annual appropriation by the County.
2. Duties of Event Sponsor: Event Sponsor shall provide promotion and related services
as described in the Schedule of Events, Exhibit "C", attached hereto. All advertising and public
relations services or supervision of advertising and public relations will be provided through the
contracted agencies of the TDC and County.
3. Invoicing: A list of Acceptable Event Marketing Expenses is attached to the
contract as Exhibit "A". The contracted agencies of record shall receive payment of work in
progress upon submission of documented invoices associated with the event. Event sponsor fully
understands that funding is obtained from tourist development taxes for which the fiscal year ends
September 30, 2009. Event sponsor also understands that the funding process through which this
contract was made available by County requires event sponsors to submit their payment requests as
quickly as possible and to finalize all such requests before the end of the fiscal year, if at all possible.
In order for the tourist development taxes to be utilized most effectively for the purpose for which they
were authorized, attracting and promoting tourism, the budgeting process of the County requires the
event's funding to be concluded in a timely manner. In recognition that the timeliness of payment
requests is of extreme importance to the funding of future advertising and promotion for the stability of
the tourist -based economy, Event Sponsor agrees to submit by September 30, 2009, all invoices and
support documentation as required by the County's Finance Department rules and policies. Event
Sponsor shall not be reimbursed nor will Event Sponsor's vendors be paid directly for any
Cultural Umbrella Funding FY 2009
Contract /D#:
invoices received by the County after September 30, 2009, except that for events with
promotional expenditures incurred between July 1 and September 30, 2009, invoices must be
submitted within ninety (90) days of the conclusion of the event.
4. Reimbursement to County: Event Sponsor shall reimburse County for any amount of
funds expended by County in connection with an event which does not occur as a result of any act or
omission by Event Sponsor.
5. Indemnification: Event Sponsor covenants and agrees to indemnify and hold
harmless Monroe County, the Tourist Development Council, the 3406 North Roosevelt
Corporation (Visit Florida Keys), their officers, employees and agents from any and all claims for
bodily injury (including death), personal injury, and property damage (including property owned by
Monroe County) and any other losses, damages, and expenses (including attorney's fees) which
arise out of, in connection with, or by reason of the services provided, event sponsored, or other
activities and funding associated with this agreement.
6. Claims and Venue: Event Sponsor agrees to notify County immediately of any
claims suits, or action made against the Event Sponsor that is related to the activity under this
agreement, and will cooperate with County in the investigation arising as a result of any action,
suit, or claim related to this Agreement. Any legal proceedings arising out of this agreement shall
be in accordance with the laws of the State of Florida in the 16th Judicial Circuit for Monroe
County; venue shall be in Monroe County, Florida.
7. Records: Event Sponsor shall maintain records pursuant to generally accepted
accounting principles for four (4) years after the event and shall permit County and its agents and
employees access to said records at reasonable times.
8. Termination: County may terminate this agreement without cause by providing written
notice to Event Sponsor, through its officer, agent, or representative, no less than sixty (60) days prior
to the event and may terminate for breach upon providing to Event Sponsor, through its officer, agent
or representative, notice at least seven (7) days prior to the effective date of the termination. Notice is
deemed received by Event Sponsor when hand delivered, delivered by national courier with proof of
delivery, or by U.S. mail upon verified receipt or upon the date of refusal or non -acceptance of
delivery.
9. Conflicts: Event sponsor is an independent contractor and shall disclose any potential
conflicts of interest as defined by Florida Statutes, Chapter 112 and Monroe County Code, Article XXI.
10. Non -Collusion: By signing below, Event Sponsor warrants that he/she/it has not
employed, retained or otherwise had act on his/her/its behalf any former County officer or employee in
violation of Section 2 of Ordinance No. 10-1990 or any County officer or employee in violation of
Section 3 of Ordinance No. 10-1990. For breach or violation of the provision the County may, at its
discretion terminate this contract without liability and may also, at its discretion, deduct from the
contract or purchase price, or otherwise recover, the full amount of any fee, commission, percentage,
gift, or consideration paid to the former or present County officer or employee.
Cultural Umbrella Funding FY 2009
Contract /D#:
2
11. Public Entities Crimes: A person or affiliate who has been placed on the convicted
vendor list following a conviction for public entity crime may not submit a bid on a contract to provide
any goods or services to a public entity, may not submit a bid on a contract with a public entity for the
construction or repair of a public building or public work, may not submit bids on leases of real
property to public entity, may not be awarded or perform work as a contractor, supplier, subcontractor,
or consultant under a contract with any public entity, and may not transact business with any public
entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a
period of 36 months from the date of being placed on the convicted vendor list.
12. Logo: Logo Usage guidelines are attached to this contract as Exhibit "B".
All promotional literature and display advertising with the exception of generic advertising must
display the "Florida Keys & Key West Come As You Are" logo/trade mark (as per attached logo
sample). This logo/trade mark was adopted by the TDC and County in December 2006.
In -County Logo: The logo that includes the "Monroe County Tourist Development Council"
designation is to be utilized in all approved in -county print newspaper ads, magazine ads, street
banners, posters and other approved signage efforts. Radio commercials should include "Brought to
you by The Monroe County Tourist Development Council". To seek approval, clarification and/or logo
in electronic format (eps or jpg file), contact John Underwood with Tinsley Advertising at 305-856-
6060.
Out of County Logo: The out of county logo does NOT include the "Monroe County Tourist
Development Council' designation and is to be utilized in all other efforts including any approved out -
of -county print newspaper ads, magazine ads, television commercials, internet advertising (banners,
buttons, e-mail blasts), direct mail promotions (brochures and pamphlets) and any approved
promotional items including programs, T-shirts, hats, jackets, trophies and koozie cups. Radio
commercials should include "Brought to you by The Monroe County Tourist Development Council". To
seek approval, clarification and/or logo in electronic format (eps orjpg file), contact Lauren Bernat or
John Underwood at Tinsley Advertising at 305-856-6060.
13. Insurance Requirements: Event Sponsor, as a pre -requisite of the Special Event
governed by this agreement, shall obtain, at its own expense, insurance as specified in this section.
Event Sponsor will not be permitted to commence work associated with the Event (including
pre -staging of personnel and material) until satisfactory evidence of the required insurance has been
furnished to the county as specified below. Event Sponsor shall maintain the required insurance
throughout the entire duration of the Special Event and any extensions specified in any attached
schedules. Failure to comply with this provision may result in the immediate suspension of the Event
until the required insurance has been reinstated or replaced. Event Sponsor shall provide, to the
County, as satisfactory evidence of the required insurance, either:
Certificate of Insurance
or
Certified copy of the actual insurance policy
A certified copy of any or all insurance policies required by this contract shall be filed with the Clerk of
the BOCC prior to the Event.
All insurance policies must specify that they are not subject to cancellation, non -renewal,
material change or reduction in coverage unless a minimum of thirty (30) days prior notification is
given to the County by the insurer.
Cultural Umbrella Funding FY 2009
Contract ID#:
3
Acceptance and/or approval of Event Sponsors insurance shall not be construed as relieving
Event Sponsor from any liability or obligation assumed under this contract or imposed by law.
The Monroe County Board of County Commissioners, its employees and officials will be
included as "Additional Insured" on all policies.
Any deviations from these General Insurance Requirements must be requested in writing on
the County form titled "Request for Waiver of Insurance Requirements" and must be approved by
Monroe County Risk Management.
Event Sponsor shall furnish the County with a certificate evidencing the insurance required by
this paragraph not later than twenty (20) days prior to the event.
Prior to commencement of work governed by this contract, Event Sponsor shall obtain General
Liability Insurance. Coverage shall be maintained through out the life of the contract and include, as a
minimum:
Premises Operations
Products and Completed Operations
Blanket contractual Liability
Personal Injury Liability
Expanded Definition of Property Damage
The minimum limits acceptable shall be:
$1,000,000.00 combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable shall be:
$500,000.00 per person
$1,000,000.00 per Occurrence
$100,000.00 Property Damage
An Occurrence Form policy is preferred. If coverage is provided on a Claims Made
policy, its provisions should include coverage for claims filed on or after the effective date of this
contract. In addition, the period for which claims may be reported should extend for a minimum of
twelve (12) months following the acceptance of work by the County.
Should the Event involve the serving or distribution of alcoholic beverages, Event Sponsor
shall obtain prior to the Event, a Liquor Liability insurance policy naming Monroe County as a co-
insured. The Event Sponsor's General Liability Insurance policy shall include Liquor Liability with
limits equal to those of the basic coverage. A separate Liquor Liability policy is acceptable if the
coverage is not more restrictive than the Sponsor's General Liability policy.
REMAINDER OF THIS PAGE LEFT INTENTIONALLY BLANK
Cultural Umbrella Funding FY 2009
Contract /D#:
4
IN WITNESS WHEREOF, the parties have executed this agreement, effective the day and year
first above written.
(SEAL)
Attest: Danny L. Kolhage, Clerk
Deputy Clerk
(CORPORATE SEAL)
Attest:
By.
Secretary
Print Name
OR TWO WITNESSES
Board of County Commissioners
of Monroe County
Mayor/Chairman
By
President
Print Name
Date:
(1) (2)
Print Name Print Name
Date: Date:
Cultural Umbrella Funding FY 2009
Contract ID#:
5
EXHIBIT A
Acceptable Event Marketing Expenses
(Destination/TurnKey/Cultural/Fishing Events)
BOCC 9/20/06
ADVISORY COMMITTEES (UMBRELLAS/DISTRICT ADVISORY COMMITTEES) AND EVENT
COORDINATORS' RESPONSIBILITY: It is the responsibility of the Advisory Committees
(Umbrella/District Advisory Committees (DAC)) and Event Coordinators to keep apprised of all Monroe
County Tourist Development Council's policies and procedures pertaining to event funding. 01/22/92
When DAC event proposals are received, they will be distributed to DACs for review and recommendations
to the TDC. Upon approval of the TDC of any event funding recommendations, a contract will be entered
into by the applicant and BOCC. The BOCC has final approval of all contracts.
Any Request for Proposal (RFP) response received after the specified deadline, as determined within the
RFP, will not be accepted. TDC 7/21/93 This policy mirrors that of the Board of County Commissioners.
BOCC 9/8/93
EVENT FUNDING: The TDC has established several categories of events that may receive funding.
There are four categories of events that may receive funding from the TDC; Destination Events; Turnkey
Events; Cultural Events and Fishing Events.
All advertising and promotional items shall follow the logo/guidelines for the Monroe County Tourist
Development Council.
TDC funded items are NOT to be sold. 9/14/94
Only the items listed will be reimbursed for the described events. All event coordinators will receive a
reimbursement/direct payment packet that includes an executed copy of the funding agreement. The
packet provides guidelines required for reimbursement/direct payment of Acceptable Event Marketing
Expenses.
No individual applications for Event funding will be considered out of the Two Penny Event Fund other than
the Umbrellas (Cultural, Fishing & Diving). 7/26/95
DESTINATION EVENTS: Destination events will be paid as per the scope of services within the contract
and those acceptable items/expenses listed below. Destination events may utilize up to 10% of their
approved line item budgets for in -county hard media and public relations. A general non -allocated line
item is not to exceed 15% of the total budget and can only be utilized for acceptable TDC items as listed in
this section. There cannot be more than a 10% deviation on the approved line item budget.
Media Placement & Production Costs: newspaper; magazines, radio; TV; website/internet advertising only2
Promotional Signs: posters and banners
Promotional Items: T-shirts; hats; jackets; koozie cups. Refer to Sales/Resale statement.
Cultural Umbrella Funding FY 2009
Contract /D#:
0
Direct Mail Promotions: brochures and pamphlets including postage/shipping. This is a direct mail
promotional brochure/pamphlet utilized for pre -event advertising.
Programs: TDC will pay for an event program of listed or schedule of activities and information on the
event, an amount not to exceed 50% of cost, including production and printing, of program as outlined in
contract budget.
Public Relations: Public relations expenses that are approved by public relations agency of record.
TURNKEY EVENTS: TurnKey events will be paid based upon the scope of services within the contract.
CULTURAL/FISHING UMBRELLA EVENT FUNDING: Any event of a fishing or artistic/special/dramatic
nature shall apply for funding under the appropriate umbrella organization.
Within the Cultural and Fishing Umbrella events funding process, the monies received by the event
coordinator is to be used within the approved acceptable list of TDC expenses listed below without any
restriction as to out -of -county advertising. Each Umbrella shall appropriate a minimum of 30% of the funds
of the Umbrella for out -of -county advertising and public relations. 70% or the remainder that has not been
allocated to the advertising/public relations agencies of record within the Umbrellas, shall be allocated by
the Umbrella to the applicants for event funding. The budget, which is included with the application, will be
individually reviewed by the Umbrella, the applicant and the advertising/public relations agencies of record.
There cannot be more than a 10% deviation on the approved line item budget. No amendments to
budgets will be permitted after this approval process. 9/14/94 General non allocated line item is not to
exceed 15% of the total budget and can only be utilized for acceptable TDC items listed below.
If an Umbrella does not allocate all the funds earmarked for direct event funding within a district, the
remaining funds shall be allocated and utilized to advertise that specific district as recommended by the
Umbrella committee.
Any event receiving funding under the Umbrella organization will not be eligible for additional funding under
another TDC event category. 08/14/91
CULTURAL EVENTS:
Media Placement & Production Costs: newspaper; magazines, radio; TV; website/internet advertising only2
Promotional Signs: posters and banners
Promotional Items: T-shirts; hats; jackets; koozie cups. Refer to Sales/Resale statement.
Direct Mail Promotions: brochures and pamphlets including postage/shipping. This is a direct mail
promotional brochure/pamphlet utilized for pre -event advertising.
Programs: TDC will pay for an event program of listed or schedule of activities and information on the
event, an amount not to exceed 50% of cost, including production and printing, of program as outlined in
contract budget.
Public Relations: Public relations expenses that are approved by public relations agency of record.
Cultural Umbrella Funding FY 2009
Contract ID#:
7
FISHING EVENTS:
Media Placement & Production Costs: newspaper; magazines, radio; TV; website/internet advertising only2
Promotional Signs: posters and banners
Promotional Items: T-shirts; hats; jackets; koozie cups; trophies/awards (Fishing Tournaments only)'.
Refer to Sales/Resale statement.
Direct Mail Promotions: brochures and pamphlets including postage/shipping . This is a direct mail
promotional brochure/pamphlet utilized for pre -event advertising.
Programs: TDC will pay for an event program of listed or schedule of activities and information on the
event, an amount not to exceed 50% of cost, including production and printing, of program as outlined in
contract budget.
Public Relations: Public relations expenses that are approved by public relations agency of record.
' TROPHIES: framed art work, framed photography, engraved crystal and glass, plaques, trophies,
sculptures (fiberglass, metal, glass & wood) and framed certificates shall constitute a trophy. All such
trophies must include the appropriate information as outlined in the policies (tournament name, date, and
location). 9/14/94 For TROPHY reimbursement, Tournament Directors must present the original invoice of
the trophies, a notarized list of winners of the event, and a notarized list of the plates and/or glass etching
from the engraving company. 8/20/03.
2 ADVERTISING THROUGH THE INTERNET: The TDC will pay for Internet advertising on web sites
(banners, buttons, website links), and E-mail blasts. Internet advertising links may go to the event website.
Logo is required on banners and E-blasts. No payment will be made for development or operation
(hosting) of website. BOCC 5/16/06
SALE/RESALE OF TDC FUNDED ITEMS: Items funded, including creative and resulting work product, by
the BOCC/TDC, in accordance with Florida Public Records Law, are owned by the BOCC/TDC and as
such may not be sold. 09/14/94
Cultural Umbrella Funding FY 2009
Contract /D#:
Logo/Acknowledgement Usage Guidelines For Events
Destination/TurnKey/Cultural/Fishing Events
BOCC 12/20/06
Color ads four (4) color processing printing 06/12/91
Black & white ads shall include the Florida Keys and Key West logo in PMS black. 06/12/91
Use on all printed material as listed under the Acceptable Event Marketing Expenses list
TV: logo must appear at the conclusion of commercial
Hats/t-shirts/jackets/koozie cups: must carry the "The Florida Keys & Key West" logo
Radio Advertising: No logo is required. All radio announcements must say "Brought to you by
the Monroe County Tourist Development Council"
Trophies: Logos are not required on trophies.
In -County Loao
The below logo that includes the "Monroe County Tourist Development Council" designation is to
The be utilized in all approved in -county print newspaper ads,
magazine ads, street banners, posters and other approved
signage efforts. Radio commercials should include "Brought to
Floridd eys you by The Monroe County Tourist Development Council". To
&Key
seek approval, clarification and/or logo in electronic format (eps
est or jpg file), contact Lauren Bernat or John Underwood with
Come ds you d® Tinsley Advertising at 305-856-6060.
MONIM COM TOUM DMI MCOUNCIL
Out -of -County Logo
The below logo that does NOT include the "Monroe County Tourist Development Council'
ie
designation is to be utilized in all other efforts including any
i i ► approved out -of -county print newspaper ads, magazine ads,
Fl• television commercials, internet advertising (banners,
ond Keys buttons, a -mail blasts), direct mail promotions (brochures and
pamphlets) and any approved promotional items including
eest programs, T-shirts, hats, jackets, trophies and koozie cups.
yRadio commercials should include "Brought to you by The
• •� yOU® Monroe County Tourist Development Council'. To seek
�me
approval, clarification and/or logo in electronic format (eps or
jpg file), contact Lauren Bernat or John Underwood at Tinsley Advertising at 305-856-6060.
Cultural Umbrella Funding FY 2009
Contract ID#:
0
In -County Logo
The
Is
Florida Keys
& Key��est s you cue
MONROE COUNTY TOURIST DEVELOPMENT COUNCIL.
Out -of -County logo
The
Florida Keys
&Keyst ��IedSYOU �
Cultural Umbrella Funding FY 2009
Contract /D#:
10
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Upper Keys Business Contract # TDC ID#: 498
Group, Inc. Effective Date: 10/1/08
Expiration Date: 9/30/09
Contract Purpose/Description:
Approval of an Agreement with Upper Keys Business Group, Inc. covering the Key
Largo Pirates Fest in October, 2008, in an amount not to exceed $24,987, FY 2009 Two
Penny Cultural Umbrella Funding_
Contract Manager: Maxine Pacini 3523 TDC # 3
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 10/15/08 Agenda Deadline: 9/30/08
CONTRACT COSTS
Total Dollar Value of Contract: $ 24,987 Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes: 115-75011-530340-TC95-636-X-530480
Grant: $
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
1 at
Division Director
Risk Management
pjl,�_ C �I,\
O.M.B./Purchasing -7-tK -OAS
County Attorney
Comments:
CONTRACT REVIEW
Changes
Needed iew
Yes❑ No[],"
Yes❑ No[j1/
Yes❑ No
'7 I7 PY Yes❑ No❑
OMB Form Revised 2/27/01 MCP #2
Hall
Date Out
1/1 A
7 dQ "�
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Marathon Garden Club Contract # TDC ID#: 495
Inc. Effective Date: 10/1/08
Expiration Date: 9/30/09
Contract Purpose/Description:
Approval of an Agreement with Marathon Garden Club, Inc. covering the Marathon
Garden Club's 2008/2009 Seasonal Events between October 2008 and May, 2009, in an
amount not to exceed $10,000, FY 2009 Two Penny Cultural Umbrella Funding.
Contract Manager: Maxine Pacini 3523 TDC # 3
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 10/15/08 Agenda Deadline: 9/30/08
CONTRACT COSTS
Total Dollar Value of Contract: $ 10,000
Budgeted? Yes® No ❑ Account Codes:
Grant: $
County Match: $
Current Year Portion: $
115-75011-53 0340-TC95-379-X-530480
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.
CONTRACT REVIEW
Changes
!4e Needed
Division Director Yes❑ No
Risk Management Yes❑ No
O.M.B./Purchasing '7 -K5 -0Y Yes❑ No
County Attorney "7 0 g
I Comments:
OMB Form Revised 2/27/01 MCP #2
Yes❑ No� C. Hall
Date Out
ti
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: The Studios of Key West Contract #
Inc. Effective Date:
Expiration Date:
TDC ID#: 491
10/ 1 /08
12/31 /09
Contract Purpose/Description:
Approval of an Agreement with The Studios of Key West, Inc. covering the Studios of
Key West 2008-2009 Events Season between October, 2008 and September, 2009, in an
amount not to exceed $19,000, FY 2009 Two Penny Cultural Umbrella Funding.
Contract Manager: Maxine Pacini
(Name)
for BOCC meeting on 10/15/08
3523 TDC # 3
(Ext.) (Department/Stop #)
Deadline: 9/30/08
CONTRACT COSTS
Total Dollar Value of Contract: $ 19,000 Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes: 115-75011-530340-TC95-611-X-530410
Grant: $ 115-75011-530340-TC95-611-X-530480
County Match: $
Estimated Ongoing Costs: $_
(Not included in dollar value above
Division Director
Risk Mana ment
O.M.B./Purchasing
County Attorney
Comments:
ADDITIONAL COSTS
/yr For:
CONTRACT REVIEW
Changes
Dape In Needed vie erg
O-"-'Yes❑ No[�f'
&) )" Yes❑ No2f,
`7_r6 v9 Yes❑ NgVr J`�. .�
7 17 i Yes❑ No❑
OMB Form Revised 2/27/01 MCP #2
C. Hall
etc.)
Date Out
� I U
'7 7A,a
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: The Mel Fisher Maritime Contract #
Heritage Society, Inc. Effective Date:
Expiration Date
TDC ID#: 484
10/ 1 /08
12/31 /09
Contract Purpose/Description:
Approval of an Agreement with The Mel Fisher Maritime Heritage Society, Inc.
covering the Rise and Fall of the Key West Turtle Fishing Industry Museum between
October 2008 and September, 2009, in an amount not to exceed $16,500, FY 2009 Two
Penny Cultural Umbrella Funding.
Contract Manager: Maxine Pacini
for BOCC meeti
(Name)
on 10/15/08
3523 TDC # 3
(Ext.) (Department/Stop #)
genda Deadline: 9/30/08
CONTRACT COSTS
Total Dollar Value of Contract: $ 16,500 Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes: 115-75011-530340-TC95-393-X-530410
Grant: $ 115-75011-530340-TC95-393-X-530480
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $
/yr For:
(Not included in dollar value above)
(eg. maintenance, utilities, janitorial, salaries, etc.) I
CONTRACT REVIEW
Changes
Date Out
We In
Needed Reviewer
Division Director
Yes[:] No2-
_41412e
Risk Manag ment
Yes❑ NoU
`0
O.M.B./Pu cAsing
If -66
Yes[:] No&�fls�
County Attorney
7
Yes❑ No❑ C. Hall
7
Comments:
OMB Form Revised 2/27/01 MCP #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: St. Paul's Protestant Episcopal Contract 4
Church of Key West, Florida Effective Date:
Expiration Date:
TDC ID#: 490
10/ 1 /08
12/31 /09
Contract Purpose/Description:
Approval of an Agreement with St. Paul's Protestant Episcopal Church of Key West,
Florida covering the Performance at St. Paul's between October, 2008 and September,
2009 in an amount not to exceed $4,800, FY 2009 Two Penny Cultural Umbrella
Funding.
Contract Manager:
Maxine Pacini
(Name)
for BOCC meeting on 10/15/08
3523 TDC 4 3
(Ext.) (Department/Stop 4)
Deadline: 9/30/08
CONTRACT COSTS
Total Dollar Value of Contract: $ 4,800 Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes: 115-75011-530340-TC95-445-X-530480
Grant: $
County Match: $
Estimated Ongoing Costs: $_
(Not included in dollar value above
ADDITIONAL COSTS
/yr For:
(eg. maintenance, utilities,
etc.
CONTRACT REVIEW
Division Director
Changes
D (/ Needed
< Yes❑ NoRr f
Date Out
Risk Management
PJL&,
O.M.B./Purchasing
Yes❑ Nou/
qj16-0w Yes❑ Nq[Z
County Attorney
7*� Yes❑ No[�C. Hall
-i
Comments:
OMB Form Revised 2/27/01 MCP #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: The Marathon Community Contract # TDC ID#: 494
Theatre, Inc. Effective Date: 10/1/08
Expiration Date: 12/31/09
Contract Purpose/Description:
Approval of an Agreement with The Marathon Community Theatre, Inc. covering the
Marathon Community Theatre Season 2008-2009 between October, 2008 and
September, 2009, in an amount not to exceed $23,500, FY 2009 Two Penny Cultural
Umbrella Funding.
Contract Manager: Maxine Pacini 3523 TDC # 3
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 10/15/08 Agenda Deadline: 9/30/08
CONTRACT COSTS
Total Dollar Value of Contract: $ 23,500
Budgeted? Yes® No ❑ Account Codes:
Grant: $
County Match: $
Current Year Portion: $
115-75011-530340-TC95-040-X-53 0480
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (eg. maintenance,
Division Director
Risk Mana ement
O.M.B./Purchasing `7-r6-tf�
County Attorney 7bi_„
Comments:
OMB Form Revised 2/27/01 MCP #2
CONTRACT REVIEW
util
etc.
Changes Date Out
Needed e i
Yes❑ No' j
Yes❑ Noe 7'
Yes❑ Noo-
Yes❑ No� C. Hall _11�10
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Red Barn Actors Studio Contract # TDC ID#: 488
Inc. Effective Date: 10/1/08
Expiration Date: -9f39f94- 1 Z 31109
Contract Purpose/Description:
Approval of an Agreement with Red Barn Actors Studio, Inc. covering the Red Barn
Theatre 2008-2009 Season between October, 2008 and September, 2009, in an amount
not to exceed $19,000, FY 2009 Two Penny Cultural Umbrella Funding.
Contract Manager: Maxine Pacini
(Name)
for BOCC meeting on 10/15/08
3523 TDC # 3
(Ext.) (Department/Stop #)
Deadline: 9/30/08
CONTRACT COSTS
Total Dollar Value of Contract: $ 19,000
Budgeted? Yes® No ❑ Account Codes:
Grant: $
County Match: $
Current Year Portion: $
115-75011-530340-TC95-020-X-530410
115-75011-530340-TC95-020-X-530480
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (eg. maintenance.
CONTRACT REVIEW
lities, janitorial, salaries, etc.
Changes Date Out
Date, In Needed iew
Division Director ��� Yes❑ Noz
Risk Mana ement Yes[:] Noli f 0
P,,VA-
O.M.B./Purchasing -c2S Yes[:] NoE(
County Attorney 7"y Yes❑ No❑ C. Hall / 7 p J?
Comments:
OMB Form Revised 2/27/01 MCP #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Key West Art & Historical Contract # TDC ID#: 474
Society, Inc. Effective Date: 10/1/08
Expiration Date: 12/31/09
Contract Purpose/Description:
Approval of an Agreement with Key West Art & Historical Society, Inc. covering the
Key West Art & Historical Society Cultural Events Series between October, 2008 and
September, 2009, in an amount not to exceed $22,914, FY 2009 Two Penny Cultural
Umbrella Funding.
Contract Manager: Maxine Pacini 3523 TDC # 3
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 10/15/08 Agenda Deadline: 9/30/08
CONTRACT COSTS
Total Dollar Value of Contract: $ 22,914 Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes: 115-75011-530340-+'V95�-530480
Grant: $
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (eg. maintenance, utilities,
Division Director
at
1
Risk Management
UEY
OL/L 0 qVI
O.M.B./Purchasing
'i - r► _0�
County Attorney
Comments:
OMB Form Revised 2/27/01 MCP #2
CONTRACT REVIEW
itorial, salaries, etc.
Changes
Needed �J/A&icAver
Yes[E] No
Yes❑ Nolz
Yes❑ No2�y
Yes❑ Nog,-'
C. Hall
Date Out
-7/9
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: The Key West Harry S Contract # TDC ID#: 477
Truman Foundation, Inc. Effective Date: 10/1/08
Expiration Date: 12/31 /09
Contract Purpose/Description:
Approval of an Agreement with The Kev West Harry S Truman Foundation. Inc.
covering the Harry Truman's Year Long 125"' Birthday Celebration between October,
2008 and September, 2009, in an amount not to exceed $19,000, FY 2009 Two Pennv
Cultural Umbrella Funding.
Contract Manager:
for BOCC
Maxine Pacini
(Name)
on 10/15/08
3523 TDC # 3
(Ext.) (Department/Stop #)
genda Deadline: 9/30/08
CONTRACT COSTS
Total Dollar Value of Contract: $ 19,000
Budgeted? Yes® No ❑ Account Codes:
Grant: $
County Match: $
Current Year Portion: $
115-75011-530340-TC95-516-X-530410
115-75011-530340-TC95-516-X-530480
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, s,
CONTRACT REVIEW
Changes
to Needed e "
Division Director y Yes[:] NoE[J"'
Risk Management Yes[:] No[2/
O.M.B./Purc asing - Yes[:] NoV'/
County Attorney `t7l tdi5 Yes[:] NoE--' C. Hall
Comments:
OMB Form Revised 2/27/01 MCP
Date Out
A�/
-7l i l o a'
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Key West Players, Inc. Contract # TDC ID#: 479
Effective Date: 10/1/08
Expiration Date: 12/31/09
Contract Purpose/Description:
Approval of an Agreement with Key West Players, Inc. covering the Key West Players,
Inc. 2008/2009 Season between October, 2008 and September, 2009, in an amount not
to exceed $18,000, FY 2009 Two Penny Cultural Umbrella Funding,
Contract Manager: Maxine Pacini 3523 TDC # 3
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 10/15/08 Agenda Deadline: 9/30/08
CONTRACT COSTS
Total Dollar Value of Contract: $ 18,000 Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes: 115-75011-530340-TC95-446-X-530410
Grant: $ 115-75011-530340-TC95-446-X-530480
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
Division Director
a
Risk Mana ement
O.M.B./Purchasing
County Attorney
Comments:
OMB Form Revised 2/27/01 MCP #2
CONTRACT REVIEW
Changes
Needed v' er
Yes[--] NoE�
Yes[--] Nol�
Yes[--] N&
Yes❑ NoC�� C. Hall
Date Out
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Paradise Ballet Theatre
Inc.
Contract #
Effective Date:
Expiration Date
TDC ID#: 486
10/ 1 /08
9/30/09
Contract Purpose/Description:
Approval of an Agreement with Paradise Ballet Theatre, Inc. covering the Nutcracker
Key West between November and December, 2008, in an amount not to exceed
$15,000, 2009 Two Penny Cultural Umbrella Funding.
Contract Manager:
for BOCC
Maxine Pacini
(Name)
on 10/15/08
3523 TDC # 3
(Ext.) (Department/Stop #)
genda Deadline: 9/30/08
CONTRACT COSTS
Total Dollar Value of Contract: $ 15,000 Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes: 115-75011-530340-TC95-610-X-530410
Grant: $ 115-75011-530340-TC95-610-X-530480
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.
CONTRACT REVIEW
Changes Date Out
Date In Needed ie
Division Director,iU�[E YesO NoEr
Risk Manage entl--4a Yes❑ No[o/
O.M.B./Purchasing _CFI Yes[—] Nod
County Attorney 7 7 P? Yes❑ No[—
Comments:
OMB Form Revised 2/27/01 MCP #2
C. Hall
1 7/D 9
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Florida Keys Art Guild Contract #
Inc. Effective Date:
Expiration Date
TDC ID#: 499
10/ 1 /08
9/30/09
Contract Purpose/Description:
Approval of an Agreement with Florida Keys Art Guild, Inc. covering the Florida Keys
Art Guild Festivals between November 2008 and April 2009 in an amount not to exceed
$23,000, FY 2009 Two Penny Cultural Umbrella Funding.
Contract Manager: Maxine Pacini 3523 TDC # 3
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 10/15/08 Agenda Deadline: 9/30/08
CONTRACT COSTS
Total Dollar Value of Contract: $ 23,000 Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes: 115-75011-530340-TC95-482X-530480
Grant: $
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (eg. maintenance.
CONTRACT REVIEW
utilities, janitorial, salaries, etc.
Changes Date Out
D to In Needed vier
Division Director ?� /� Od' Yes[:] NoD / �®
Risk Manage ent b b�-Yes❑ No[�I/
Ab
� qq,,
O.M.B./Pur asing atl b� Yes[:] No❑X��-Zyt-� l�s
County Attorney $ �60 Yes[:] Noo' C. Hall
I Comments:
OMB Form Revised 2/27/01 MCP #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Jessie Porter's Heritage House Contract # TDC ID#: 473
And Robert Frost cottage, Inc. Effective Date: 10/1/08
Expiration Date: 9/30/09
Contract Purpose/Description:
Approval of an Agreement with Jessie Porter's Heritage House and Robert Frost
Cottage, Inc. covering The WPA Period: Preserving Key West History through Art
between November, 2008 and February, 2009, in an amount not to exceed $7,198, FY
2009 Two Penny Cultural Umbrella Funding.
Contract Manager: Maxine Pacini 3523 TDC # 3
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 10/15/08 Agenda Deadline: 9/30/08
CONTRACT COSTS
Total Dollar Value of Contract: $ 7,198 Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes: 115-75011-530340-TC95-634-X-530480
Grant: $
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
Date Out
Division Director
Ppe
Needed
Yes❑ NoEff
Risk Management
O.M.B./Purchng
County Attorney
��d
2 - - b'�
Yes❑ Nod
Yes❑ N&
Yes❑ NoD--� C. Hall
'
Comments:
OMB norm Kevised 2121101 MCP 92
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Key West Botanical
Garden Society, Inc.
Contract #
Effective Date:
Expiration Date:
TDC ID#: 483
10/1 /08
9/30/09
Contract Purpose/Description:
Approval of an Agreement with Key West Botanical Garden Society, Inc. covering the
Key West Tropical Forest & Botanical Garden Season Calendar of Events between
November 2008 and April 2009, in an amount not to exceed $16,000, FY 2009 Two
Penny Cultural Umbrella Funding.
Contract Manager: Maxine Pacini 3523 TDC # 3
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 10/15/08 Agenda Deadline: 9/30/08
CONTRACT COSTS
Total Dollar Value of Contract: $ 16,000 Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes: _ 115-75011-530340-TO95-X-530410
Grant: $ 115-75011-530340-TO95=6�#-X-530480
County Match: $ 735_
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (eg. maintenance,
Division Director
Risk Management
nn J ,�t
O. M. B ./Pur`'c'hasing
County Attorney
Comments:
CONTRACT REVIEW
utilities, janitorial, salaries, etc.
Date Out
7w Yes❑ Not--- C. Hall -1 z dY
Changes
D to In Needed
;' 'Yes[—] NoR]
Yes❑ NoLj/
-31 wD Yes❑ No❑
OMB Form Revised 2/27/01 MCP #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Florida Keys Community Contract # TDC ID#: 500
Concert Band, Inc. Effective Date: 10/1/08
Expiration Date: 9/30/09
Contract Purpose/Description:
Annroval of an Aareement with Florida Kevs Communitv Concert Band. Inc. coverin
the Pops in the Park between November, 2008 and April, 2009'in an amount not to
exceed $17,428, FY 2009 Two Penny Cultural Umbrella Funding:
Contract Manager: Maxine Pacini 3523 TDC # 3
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 10/15/08 Agenda Deadline: 9/30/08
CONTRACT COSTS
Total Dollar Value of Contract: $ 17,428 Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes: 115-75011-530340-TC95-449-X-530410
Grant: $ 115-75011-530340-TC95-449-X-530480
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (eg. maintenance, utilities,
salaries, etc.
CONTRACT REVIEW
Division Director
t Ij
Od
Changes
Needed v'e r
Yes[:]NoE!
Date Out
Risk Management
Yes❑ Noz/
FJt- r%
O.M.B./P ch&s ng
_
Yes❑ NoB
r
t d
County Attorney
-7h]oq
Yes❑ Hall
.] j L
Comments:
OMB Form Revised 2/27/01 MCP #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Key West Innkeepers Association Contract #
Inc. Effective Date:
Expiration Date
TDC ID#: 476
10/ 1 /08
9/30/09
Contract Purpose/Description:
Approval of an Agreement with Key West Innkeeper's Association, Inc. covering the
Holiday Historic Inn Tour in December, 2008, in an amount not to exceed $7,693, FY
2009 Two Penny Cultural Umbrella Funding.
Contract Manager:
for BOCC
Maxine Pacini
(Name)
on 10/15/08
3523 TDC # 3
(Ext.) (Department/Stop #)
Deadline: 9/30/08
CONTRACT COSTS
Total Dollar Value of Contract: $ 7,693 Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes: 115-75011-530340-TC95-635-X-530480
Grant: $
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.
CONTRACT REVIEW
Changes Date Out
D ten Nee v
Division Director �%/�'� Yes❑No
NoEr
Risk Management Yes❑ No v�
G
O.M.B./Purchasing _�_� Yes❑ No�
County Attorney 7 "IPvim Yes❑ No[:] C. Hall `� p
Comments:
OMB Form Revised 2/27/01 MCP #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: The Key West Pops, Inc.
Contract #
Effective Date:
Expiration Date:
TDC ID#: 480
10/1/08
9/3 0/09
Contract Purpose/Description:
Approval of an Agreement with The Key West Pops, Inc. covering the Key West Pops —
10� rAnniversary Season between December, 2008 and March, 2009, in an amount not
to exceed $4,800, FY 2009 Two Penny Cultural Umbrella Funding.
Contract Manager
for BOCC
Maxine Pacini
(Name)
on 10/15/08
3523 TDC # 3
(Ext.) (Department/Stop #)
Deadline: 9/30/08
CONTRACT COSTS
Total Dollar Value of Contract: $ 4,800
Budgeted? Yes® No ❑ Account Codes
Grant: $
County Match: $
Current Year Portion: $
_ 115-75011-530340-TC95-421-X-530410
115-75011-530340-TC95-421-X-530480
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.
CONTRACT REVIEW
Changes Date Out
j�t/��jI Needed R it
Division Director � + Yes[—] NoZ
Risk Manag�finent T�ao D Yes❑ No
flu V 1(��,1 N
O.M.B./Pu haling Yes❑ Nop�
County Attorney `lp� Yes❑ NoET---' C. Hall
I Comments:
OMB Form Revised 2/27/01 MCP #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Old Island Restoration Contract # TDC ID#: 485
Foundation, Inc. Effective Date: 10/1/08
Expiration Date: 9/30/09
Contract Purpose/Description:
Approval of an Agreement with Old Island Restoration Foundation, Inc. covering the
Key West House & Garden Tours/Conch Shell Blowing Contest between December,
2008 and March 2009 in an amount not to exceed $4,800, FY 2009 Two Penny
Cultural Umbrella Funding.
Contract Manager: Maxine Pacini 3523 TDC # 3
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 10/15/08 Agenda Deadline: 9/30/08
CONTRACT COSTS
Total Dollar Value of Contract: $ 4,800 Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes: 115075011-530340-TC95-591-X-530480
Grant: $
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (eg. maintenance,
CONTRACT REVIEW
Changes
D to In Needed
Division Director
A� Yes[:] NoE
Risk Manag ment
9)t �
Yes❑ Nd�
Cno
/
O.M.B./Purchasing
Yes❑ No[
County Attorney
Comments:
anitorial, salaries, etc.
Review /
'7�? Yes❑ No❑ C. Hall
7/L
OMB Form Revised 2/27/01 MCP #2
Date Out
7 a�
A
lo-0 P
7101,99
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract With: Florida Keys Community
College and the letters -FKCC-
Contract #
Effective Date:
Expiration Date
TDC ID#: 481
10/ 1 /08
9/30/09
Contract Purpose/Description:
Approval of an Agreement with Florida Keys Community College and the Letters
"FKCC" covering the FKCC Keys Chorale Concert Series between December, 2008
and April, 2009, in an amount not to exceed $4,800, FY 2009 Two Penny Cultural
Umbrella Funding.
Contract Manager: Maxine Pacini
(Name)
for BOCC meeting on 10/15/08
3523 TDC # 3
(Ext.) (Department/Stop #)
genda Deadline: 9/30/08
CONTRACT COSTS
Total Dollar Value of Contract: $ 4,800 Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes: 115-75011-530340-TC95-519-X-530418
Grant: $
County Match: $
Estimated Ongoing Costs: $_
(Not included in dollar value above
ADDITIONAL COSTS
/yr For:
CONTRACT REVIEW
utilities
Changes
D e Needed Aje
Division Director Yes❑ No[n'
Risk Manag ment Yes[—] Nov(
P,)iA-- C`& 4,1\
O.M.B./Purchasing Yes❑ No[V' . 6
County Attorney 7a10f Yes[—] NoZK C. Hall
Comments:
OMB Form Revised 2/27/01 MCP #2
etc.)
Date Out
7A/oa
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Performing Arts Center Contract # TDC ID#: 487
Of Key West, Inc. Effective Date: 10/1/08
Expiration Date: 9/30/09
Contract Purpose/Description:
Approval of an Agreement with Performing Arts Center of Key West, Inc. covering the
Tennessee Williams Theatre 2008-2009 Season between December, 2008 and May,
2009 in an amount not to exceed $18,000, FY 2009 Two Penny Cultural Umbrella
Funding.
Contract Manager: Maxine Pacini 3523 TDC # 3
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 10/15/08 Agenda Deadline: 9/30/08
CONTRACT COSTS
Total Dollar Value of Contract: $ 18,000
Budgeted? Yes® No ❑ Account Codes:
Grant: $
County Match: $
Estimated Ongoing Costs: $_
(Not included in dollar value above
Current Year Portion: $
115-75011-530340-TC95-021-X-530480
ADDITIONAL COSTS
/yr For:
CONTRACT REVIEW
lities, janitorial, salaries,
Changes Date Out
a In Needed e 'e �i 41 t1k v
Division Director Yes[:] No,
1
Risk Mana ement( Yes[:]Noa/
O.M.B./Purchasing '1-►`� _ Yes[:] Nov 71ca)
County Attorney Yes[:] No[11--_�_ C. Hall
Comments:
OMB Form Revised 2/27/01 MCP 42
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Florida Keys Land and Contract # TDC ID#: 493
Sea Trust, Inc. Effective Date: 10/15/08
Expiration Date: 9/30/09
Contract Purpose/Description:
Approval of an Ayueement with Florida Keys Land and Sea Trust, Inc. covering the
Bahamian Heritage Festival in January/February, 2009, in an amount not to exceed
$10,000, FY 2009 Two Penny Cultural Umbrella Funding.
Contract Manager: Maxine Pacini 3523 TDC # 3
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 10/15/08 Agenda Deadline: 9/30/08
CONTRACT COSTS
Total Dollar Value of Contract: $ 10,000 Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes: 115-75011-530340-TC95-589-X-530410
Grant: $ 115-75011-530340-TC95-589-X-530480
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes Date Out
at I Needed R i
Division Director Yes❑ N& 1 (�
Risk Mana ement Yes❑ Nog
i'su- 0, L1
O.M.B./Purchasing `� "� � Yes❑ Nod
County Attorney c Yes❑ NoET-"*�' C. Hall 7
Comments:
OMB Form Revised 2/27/01 MCP #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Key West Art Center
Inc.
Contract #
Effective Date:
Expiration Date
TDC ID#: 472
10/ 15/08
9/30/09
Contract Purpose/Description:
Approval of an Agreement with Key West Art Center, Inc. coveringthe he Key West Art
Show & Old Island Days Art Festival between January and February, 2009, in an
amount not to exceed $5,715, FY 2009 Two Penny Cultural Umbrella Funding.
Contract Manager:
for BOCC
Maxine Pacini
(Name)
ing on 10/15/08
3523 TDC # 3
(Ext.) (Department/Stop #)
genda Deadline: 9/30/08
CONTRACT COSTS
Total Dollar Value of Contract: $ 5,715 Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes: 115-75011-530340-TC95-266-X-530480
Grant: $
County Match: $
Estimated Ongoing Costs: $_
l (Not included in dollar value above
ADDITIONAL COSTS
/yr For:
CONTRACT REVIEW
Changes
D Needed i wer
Division Director ZW1 Yes[:] No[,Er--�-
Risk Management Yes[:] No[2
O.M.B./PurchKing - -145 9 Yes[:] No / l
County Attorney q uloY Yes❑ No[K—� C. Hall
Comments:
(AMR Form Revised 2/27/01 MCP #2
etc.)
Date Out
'A-7 log
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Key West Council on Contract # TDC ID#: 475
The Arts, Inc. Effective Date: 10/15/08
Expiration Date: 9/30/09
Contract Purpose/Description:
Approval of an Agreement with Key West Council on the Arts, Inc. covering the
Impromptu Concerts between January and March, 2009, in an amount not to exceed
$8,352, FY 2009 Two Penny Cultural Umbrella Funding.
Contract Manager: Maxine Pacini 3523 TDC # 3
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 10/15/08 Agenda Deadline: 9/30/08
CONTRACT COSTS
Total Dollar Value of Contract: $ 8,352 Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes: 115-75011-530340-TC95-041-X-530410
Grant: $ 115-75011-530340-TC95-041-X-530480
County Match: $
Estimated Ongoing Costs: $_
(Not included in dollar value above)
ADDITIONAL COSTS
/yr For:
CONTRACT REVIEW
; t;+;
etc.
Changes Date Out
D ton Needed r
Division Director �V Yes❑ No[R"' iWWA
Risk Mana ement Yes[:] No
Pam- ti`
O.M.B./Purchasing a Yes❑ NoE►
County Attorney Yes[:] No[:] C. Hall %1, 7ld 8
Comments:
OMB Form Revised 2/27/01 MCP #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Middle Keys Concert
Association, Inc.
Contract # TDC ID#: 496
Effective Date: 10/15/08
Expiration Date: 9/30/09
Contract Purpose/Description:
Approval of an Agreement with Middle Keys Concert Association, Inc. covering the
Middle Keys Concert Season between January and March, 2009, in an amount not to
exceed $10,000, FY 2009 Two Penny Cultural Umbrella Funding_
Contract Manager: Maxine Pacini
(Name)
for BOCC meeting on 10/15/08
3523 TDC # 3
(Ext.) (Department/Stop #)
genda Deadline: 9/30/08
CONTRACT COSTS
Total Dollar Value of Contract: $ 10,000 Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes: 115-75011-530340-TC95-513-X-530410
Grant: $ 115-75011-530340-TC95-513-X-530480
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
D to jn,/
Division Director %L! !�
Risk Mana ement l �
P)�c G;c� 11
O.M.B./Purcllasing
County Attorney 7 17 d F
Comments:
CONTRACT REVIEW
Changes Date Out
Needed Revieyier
Yes❑ No[ /J'
Yes❑ Nog
-----'-�
Yes[:] No[�(
Yes❑ No❑ C. Hall 7ZI7 p
OMB Form Revised 2/27/01 MCP #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
I Contract with:
CONTRACT SUMMARY
Sculpture Key West, Inc. Contract #
Effective Date:
Expiration Date:
TDC ID#: 489
10/15/08
9/30/09
Contract Purpose/Description:
Annroval of an Agreement with Sculpture Kev West, Inc. covering the Sculpture Ke
West 2009 between January and April, 2009, in an amount not to exceed $17,500, FY
2009 Two Penny Cultural Umbrella Funding.
Contract Manager: Maxine Pacini 3523 TDC # 3
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 10/15/08
Deadline: 9/30/08
CONTRACT COSTS
Total Dollar Value of Contract: $ 17,500 Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes: 115-75011-530340-TC95-444-X-530480
Grant: $
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.
CONTRACT REVIEW
Changes Date Out
AYesE:]
n Needed R u' w
Division Director NoD�
Risk Management Yes❑ NoEr/ t
O.M.B./Pubsing L b� Yes❑ Not 7 �� 1)
County Attorney `7�� Yes❑ NoQ� C. Hall -7 1 1,9Q�
I Comments:
OMB Form Revised 2/27/01 MCP 42
f
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Key West Symphony Contract # TDC ID#: 482
Orchestra, Inc. Effective Date: 10/15/08
Expiration Date: 10/31/09
Contract Purpose/Description:
Approval of an Ayreement with Key West Symphony Orchestra, Inc. coveringthe he Key
West Symphony Orchestra between January and July, 2009, in an amount not to exceed
$15,000, FY 2009 Two Penny Cultural Umbrella Funding_
Contract Manager: Maxine Pacini 3523 TDC # 3
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 10/15/08 Agenda Deadline: 9/30/08
CONTRACT COSTS
Total Dollar Value of Contract: $ 15,000 Current Year Portion:,$
Budgeted? Yes® No ❑ Account Codes: _ 115-75011-530340-TC95-308X-5303-40
Grant: $ `W
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (eg. maintenance,
CONTRACT REVIEW
etc.
Changes Date Out
D4e In Needed viewer s�
Division Director r Yes❑ No[E[
J
Risk Manag meny Yes[] No
O.WB./Purchasing Yes[] NoQT
County Attorney 8s Yes[] No[' C. Hall s/
Comments:
OMB Form Revised 2/27/01 MCP #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Pigeon Key Foundation, Contract #
Inc. Effective Date:
Expiration Date:
TDC ID#: 497
10/15/08
9/30/09
Contract Purpose/Description:
Approval of an Agreement with Pigeon Key Foundation, Inc. covering the Pigeon Key
Art Festival in February, 2009, in an amount not to exceed $7,559, FY 2009 Two Penny
Cultural Umbrella Funding.
Contract Manager: Maxine Pacini
(Name)
for BOCC meeting on 10/15/08
3523 TDC # 3
(Ext.) (Department/Stop #)
Deadline: 9/30/08
CONTRACT COSTS
Total Dollar Value of Contract: $ 7,559
Budgeted? Yes® No ❑ Account Codes
Grant: $
County Match: $
Current Year Portion: $
115-75011-53 0340-TC95-029-X-530410
115-75011-530340-TC95-029-X-530480
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
Division Director
Risk Man a ement
O.M.B./Purchasing
County Attorney
Comments:
;a;t I
"v�
7'�`b'D�
-a-70-K
CONTRACT REVIEW
Changes Date Out
Needed e 'ew
Yes[:] Nod
Yes❑ Not/ D
Yes[:] No[VI lil
Yes[:] Nod C. Hall -7 g
UMB norm Kevised 2/21/01 MCX 42
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
I Contract with: Purple Isles Art Guild
Contract Purpose/Description:
Contract #
Effective Date:
Expiration Date
TDC ID#: 502
10/15/08
9/30/09
ing the Purole Isles 43`d
Annual Members' Judged Show, and the 3" Annual Joe Cella Birds in Nature Show
between February, 2009 and March, 2009, in an amount not to exceed $10,500, FY
2009 Two Penny Cultural Umbrella Funding.
Contract Manager: Maxine Pacini 3523 TDC # 3
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 10/15/08 Agenda Deadline: 9/30/08
CONTRACT COSTS
Total Dollar Value of Contract: $ 10,500 Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes: 115-75011-530340-TC95-590-X-530410
Grant: $ 115-75011-530340-TC95-590-X-530480
County Match: $
Estimated Ongoing Costs: $_
(Not included in dollar value above
ADDITIONAL COSTS
/yr For:
iti
etc.
CONTRACT REVIEW
Division Director
a I
Changes Date Out
Needed 1&4RflAe
Yes❑ NoR 6
Risk Management
Yes❑ Noi
nn 1
O M.B./Purcl 'asing
0 -F6 `S
--
Yes❑ No[! 3
County Attorney
Yes❑ NoEl--- C. Hall '%
Comments:
OMB Form Revised 2/27/01 MCP #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Jessie Porter's Heritage House Contract #
& Robert Frost Cottage, Inc. Effective Date:
Expiration Date
TDC ID#: 478
10/15/08
9/30/09
Contract Purpose/Description:
Approval of an Agreement with Jessie Porter's Heritage House & Robert Frost Cottage,
Inc. covering the Robert Frost Poetry Festival in April 2009, in an amount not to exceed
$7,198, FY 2009 Two Penny Cultural Umbrella Funding.
Contract Manager:
for BOCC
Maxine Pacini
(Name)
on 10/15/08
3523 TDC # 3
(Ext.) (Department/Stop #)
genda Deadline: 9/30/08
CONTRACT COSTS
Total Dollar Value of Contract: $ 7,198
Budgeted? Yes® No ❑ Account Codes
Grant: $
County Match: $
Current Year Portion: $
115-75011-530340-TC95-551-X-530480
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (eg. maintenance,
CONTRACT REVIEW
utilities, janitorial, salaries, etc.
Changes
Ditten Needed ie �r—�,
Division Director Yes❑ No[�J--
Risk Mana ement� Yes❑ NoC21
O.M.B./Purchasing f6 Yes❑ No[�(
County Attorney
Comments:
Date Out
1 Ice
IA7/0- y Yes❑ No❑ C. Hall -7 /7 LP
OMB Form Revised 2/27/01 MCP #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
Contract with:
CONTRACT SUMMARY
Lower Keys Chamber of Contract # TDC ID#: 492
Commerce, Inc. Effective Date: 10/15/08
Expiration Date: -9 6716 • IOL1 p q
Contract Purpose/Description:
25`° Annual Underwater Music Festival in July, 2009, in an amount not to exci
$12,000, FY 2009 Two Penny Cultural Umbrella Funding_
Contract Manager:
for BOCC
Maxine Pacini
(Name)
on 10/15/08
the
3523 TDC # 3
(Ext.) (Department/Stop #)
genda Deadline: 9/30/08
CONTRACT COSTS
Total Dollar Value of Contract: $ 12,000 Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes: _ 115-75011-530340- - 30480
Grant: $ 7�' �t 50,;L g �
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries,
CONTRACT REVIEW
Changes Date Out
ten Needed R ie r
Division Director Yes❑ NoE3"/y
Risk Management -7 Yes❑ Nod
O.M.B./Purchasing _�,'( Yes❑ No a i
County Attorney ft Yes❑ NoD ' C. Hall -7 t oed
I Comments:
OMB Form Revised 2/27/01 MCP #2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Florida Keys Birding and Contract # TDC ID#: 501
Wildlife Festival, Inc. Effective Date: 10/15/08
Expiration Date: 1/31/10
Contract Purpose/Description:
Approval of an Agreement with Florida Keys Birding and Wildlife Festival, Inc.
covering the Florida Keys Birding and Wildlife Festival between September, 2609 and
October, 2009, in an amount not to exceed $18,000, FY 2009 Two Penny Cultural
Umbrella Funding.
Contract Manager: Maxine Pacini 3523 TDC # 3
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 10/15/08 Agenda Deadline: 9/30/08
CONTRACT COSTS
Total Dollar Value of Contract: $ 18,000
Budgeted? Yes® No ❑ Account Codes:
Grant: $
County Match: $
Current Year Portion: $
115-75011-530340-TC95-419-X-530410
115-75011-530340-TC95-419-X-530480
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (eg. maintenance.
CONTRACT REVIEW
lities, janitorial, salaries, etc.
Changes Date Out
D ten Needed fiver
Division Director VAV Yes❑ No Ir'
Risk Manag ment
1a
Yes❑ No�
P)� UTq,2,,
O.M.B./Purchasing
� 'r6 -0�
Yes❑ Nov,/
County Attorney
i(
Yes❑ No❑r ' C. Hall
Comments:
OMB Form Revised 2/27/01 MCP #2