Loading...
Item I4 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: September 17, 2008 Division: Growth Management Bulk Item: Yes X No - Department: Staff Contact: Andrew O. Trivette AGENDA ITEM WORDING: Approval to advertise Notice of Request for Proposals for the Development of a Geospatial Land Cover Dataset for the Florida Keys. ITEM BACKGROUND: The Division of Growth Management is seeking proposals for the development of a GIS based land cover dataset for the Florida Keys. Geospatial land cover data is used by the Growth Management Division as a planning tool to conduct spatial analysis for policy and land use decision making. The most current GIS land cover dataset was developed based on 1991 aerial photography and has not been updated. PREVIOUS RELEVANT BOCC ACTION: nla CONTRACT/AGREEMENT CHANGES: nla STAFF RECOMMENDATIONS: Approval TOT AL COST: TBD BUDGETED: Yes ~ No - COST TO COUNTY: SOURCE OF FUNDS: 148-50002-530-340 REVENUE PRODUCING: Yes - No x AMOUNT PER MONTH - Year - APPROVED BY: County Atty _ OMB/Purchasing _ Risk Management _ DOCUMENT A TION: Included X Not Required_ DISPOSITION: AGENDA ITEM # Revised 11/06 RFP for Contractor Services, GIS Land Cover Dataset for the Florida Keys NOTICE OF REQUEST FOR PROPOSALS Request for Professional Services for the Development of a Geospatial land Cover Dataset for the Florida Keys The Board of County Commissioners of Monroe County, Florida, hereby requests, sealed proposals from contractors and individuals experienced in the development of geospatialland cover datasets. Interested firms or individuals are requested to indicate their interest by submitting a total of nine (9), two (2) signed originals and seven (7) complete copies of their proposal in a sealed package marked on the outside, "Proposal - Development of a Geospatial Land Cover Dataset", addressed to Monroe County Purchasing Department, 1100 Simonton Street, Room 1-213, Key West, Fl 33040, on or before 3:00 P.M. local time on No proposals will be accepted after 3:00 P.M. Faxed or e-mailed Proposals will be automatically rejected. Proposers should be aware that certain "express mail" services will not guarantee specific time delivery to Key West, Florida. It is the sole responsibility of each Proposer to ensure their proposal is received in a timely fashion. Requirements for submission and the selection criteria may be requested from DemandStar by Onvia by calling 1-800-711-1712 or by going to the website www.demandstar.com or http://www.monroecountv-fl.aov/paaes/msd/bids.htm The Public Record is available at the Purchasing Office, 1100 Simonton Street, Key West, Florida. All submissions must remain valid for a period of ninety (90) days from the date of the deadline for submission stated above. The Board will automatically reject the response of any person or affiliate who appears on the convicted vendor list prepared by the Department of General Services, State of Florida, under Sec. 287.133(3)(d), Florida Statute (1997). Monroe County declares that all or portions of the documents and work papers and other forms of deliverables pursuant to this request shall be subject to reuse by the County. Technical questions are to be directed, in writing, to Kim Rohrs, Senior GIS Planner, 88800 Overseas Highway, Tavernier, FL 33070, or fax to (305) 852-7103. The Board reserves the right to reject any or all proposals, to waive informalities in the proposals and to re-advertise for proposals. The Board also reserves the right to separately accept or reject any item or items of a proposal and to award and/or negotiate a contract in the best interest of the County. Interested firms or individuals will be evaluated and selected by a committee composed of the Monroe County Senior GIS Planner, GIS Planner, Senior Administrator of Environmental Resources, and the Growth Management Division Director or his designee. The selection and recommendation will be presented to the Board of County Commissioners for final decision. Dated at Key West, Monroe County Purchasing Department Sept2 draft smg TABLE OF CONTENTS NOTICE OF REQUEST FOR PROPOSALS SECTION ONE - I nstruction to Respondents SECTION TWO - Draft Agreement SECTION THREE - County Forms SECTION FOUR - Insurance Requirements APPENDIX-A APPENDIX-B APPENDIX-C - 2 - SECTION ONE: INSTRUCTION TO RESPONDENTS 1.01 DESCRIPTION: DEVELOPMENT OF A GIS LAND COVER DA T ASET FOR THE FLORIDA KEYS OBJECTIVE OF THE REQUEST FOR PROPOSALS The Growth Management Division of Monroe County, Florida invites firms to submit proposals for the development of a GIS based land cover dataset for the Florida Keys. Geospatial land cover data is used by the Monroe County Growth Management Division as a planning tool to conduct spatial analysis for policy and land use decisionmaking. The most current GIS land cover dataset was developed based on 1991 aerial photography and has not been updated. Monroe County requires a revised land cover dataset developed with current high resolution orthophotography acquired during 2006 to produce an updated land cover GIS dataset for effective policy decision making and comprehensive planning. PROJECT HISTORY Advance Identification of Wetlands (ADID) Project Advanced Identification (ADID) is a planning process that allows the US Environmental Protection Agency (EPA), in cooperation with the US Corps of Engineers (COE) and the state, to collect information on the natural values of wetlands. The Florida Department of Environmental Protection's Florida Marine Research Institute (FMRI) participated in the ADID process by developing a GIS based land cover map of the Florida Keys. The ADID land cover dataset was developed by using photo interpretation techniques based on 1: 13,200 color infrared (acquired in December of 1991) and 1:48,000 natural color aerial photography. See Appendix A for FMRI's full report on land cover mapping of the Florida Keys. As previously mentioned, the ADID land cover dataset has not been updated making it difficult to conduct accurate spatial analysis for land use decision-making. The ADID land cover dataset is a vector feature class stored in an ArcSDE 9.2 environment. The ADID land cover classification types and acreage values are shown below in table 1. Current GIS Datasets 1. ADID land cover feature class ~'~gionai Land--.------ - - - - _ce~v~~ - - -- r - ~~D. ~~_<<.o_",,~ - - J>.c",_ag,! -- Developed Developed t 19,213 -----------------------------~-------- Upland Dune : 32 i Exotic 694 . Grassland 12 I Hammock 8,606 I Pineland . 1,774 Wetland - - - - - - - +~u~t~~~~Il)~"-k- - - - J 3.~;~ ! Freshwater Hardwood I 603 - 3 - Freshwater Marsh 165 Freshwater Pine 260 Saltmarsh 3,369 ------------- _S_cIl!.b_ ~c!~!~v~ _ _ _ _ ... 12,405 Water Mangrove 26,862 Water 0 Total Acrea 77,945 Table 1: ADID land cover classification attributes 2. 2006 Digital Orthophotography The 2006 aerial survey project was performed as an FDOT District VI/Monroe County joint mapping program. The goal of the joint mapping program was to complete image (raster) maps of the Florida Keys area of Monroe County. The survey was designed to produce image (raster) maps from true color and color infrared imagery for the project area. These images were orthorectified to a digital terrain model (DTM) and sampled to a 0.5-foot pixel resolution. The imagery was captured between the dates of February 5, 2006 and March 8, 2006 and delivered to Monroe County as standard TIFF (.tif with an associated world file (.tfw) for display in the County's ArcGIS environment. 2.1 Scale Imagery was flown at 4,800' above terrain elevation -the recommended altitude for an aerial photogrammetric survey for 0.5-fmt pixel resolution and 1"=1 00' scale mapping. 2.2 Map Accuracy Horizontal Feature Accuracy: National Map Accuracy Standards for 1 "= 1 00' scale mapping. This means that 90 percent of the well-defined ground features represented on the orthophotos are within 2.5 feet of their true coordinate position as determined by test surveys. No feature is misplaced by more than 5 feet from its true wordinate position. 2.3 Datums The horizontal datum for the DTM and image (raster) maps is the Florida State Plane Coordinate System (East Zone), referenced to the North American Datum 198311999 (NAD83199) expressed in U.S. survey feet. The vertical datum for the DEM is the North America Vertical Datum of 1988 (NAVDSS), also expressed in U.S. survey feet. 2.4 Sensor All data was collected using Leica ADS40 sensor, both FCIR and RGB bands were acquired simultaneously. Maximum acquisition ground sampling distance was 0.66-foot with the final deliverable pixels being produced at 0.5-foot. Band configuration is outlined below: - 4 - BLUE NADIR GREENF16 P ANB 14 GREEN NADIR REDF14 PANF28 RED NADIR NIRF18 3. Terrestrial LiDAR Specifications The Florida Division of Emergency Management (FDEM) recently procured terrestrial LiDAR data as part of a statewide project. Monroe County LiDAR is scheduled to be delivered June 2008. Monroe County does not currently have the data on-site, however it expects to acquire the LiDAR data by the time the land cover project commences. See Appendix B for Terrestrial LiDAR specifications Florida GIS - Baseline Specifications for Orthophotography and LiDAR Version 1.2 or visit http://www. floridadisaster. org/G I S/specifications/DocumentslBaselineSpecifications _ 1.2. pdf PROJECT LOCATION Project Area The Florida Keys consists of a chain of thirty-eight islands approximately 120 miles long, connected by a series of forty-one bridges. in addition there are hundreds of "offshore islands" located within County boundaries. Geologically, the Florida Keys consist of the fossilized remains of an ancient coral reef system. The Upper Keys display an outcropping of the Key Largo Limestone which was the "backbone" of the ancient reef and the Lower Keys are overlain by oolitic limestone deposits. The Keys are characterized by low relief (mostly less than five feet above sea level) and the area experiences a subtropical savanna-type climate of warm summers and mild dry winters. Vegetative communities found in the Keys range from hardwood hammock forests and pinelands, to freshwater wetlands, salt marsh, mangroves, and beaches. The updated land cover dataset extent should match the same extent of the existing ADID dataset and capure all land cover types within the study area (Figure 1 INSERT MAP). SCOPE OF WORK The project consists of classifying land cover using a similar classification scheme to the ADID dataset demonstrated in Table 1 using the 2006 CIR orthophotography to determine land cover types. When elevation is critical in differentiating land cover types LiDAR data should be utilized in the delineation process. While the current 15 land cover types are suitable for most County functions. Monroe County prefers more detailed land cover classification for the developed category and hammock category. The developed category is a broad land cover type and Monroe County would like recommendations to provide a distinction between impervious and pervious development (Appendix C). For instance, distinctions could include developed: landscaped, developed:building/roads or developed:high, medium, and low. - 5 - Once the classification scheme is refined and a minimum threshold has been determined by the consultant/respondent the County will inspect the land cover classification in a pilot study area to determine if the classification will be acceptable prior to completing additional work. A county biologist will perform a visual inspection to verify the classifications and make refinements as necessary associated with the pilot study area. The refinements will be applied to the entire project area. Once the entire project area has been classified, a Monroe County biologist will conduct a field survey to ground truth and verify classifications as part of the final QAlQC methods. It is anticipated that this contract will be awarded based on a lump sum fee broken down by phase. County requests that the fee for the County biologist for the pilot study and the final ground truthing be included as a separate item in the event no County biologist is available. Deliverables: Deliverables include one geodatabase containing the land cover dataset compatible with ArcGIS 9.2, with an associated metadata file, on DVD and methodology documentation. The data will be in the State Plane Coordinate System, Florida East Zone, in units of US Survey Feet. The horizontal datum is NAD83/90 HARN, and the vertical datum is NA VD88. The County shall own the deliverables, and shall have sole rights to reproduce and sell any data or derivative information, and Respondent shari have no copy right or right to sell the data set or derivative of the data set resulting from this RFP. CONTRACTOR SELECTION AND EV ALUA TION PROCESS Proposals will be evaluated and selected at a publicly-noticed meeting by a committee composed of the Monroe County Senior GIS Planner, GIS Planner, Senior Administrator of Environmental Resources, and the Growth Management Division Director or his designee. If any one of the committee members is unavailable, the Growth Manager Director, at his discretion, mayor may not designate another person to serve on the committee. The selection and ranking recommendation will be presented to the Board of County Commissioners for final decision. If no contract can be negotiated with the first ranked proposer, the Board reserves the right to negotiate with the next selected proposer. Monroe County reserves the right to reject any and all submittals, waive any irregularities, re-issue all or part of the RFP, and not award any contract, all at its discretion and without penalty. Format The response, at a minimum, shall include the following in three ring binders with tabbed sections: A. Cover Page A cover page that reads "Geospatial Land Cover Dataset for the Florida Keys". The cover page should contain Respondent's name, address, telephone number, fax number and the name of the Respondent's contact person and e-mail address. -6- B. Tabbed Sections Tab 1. General Information. I. The history of the firm, its corporate structure, and years in business, operating with the current name or any other name. II. A list of the officers and directors of the respondent. III. A list of shareholders with five per cent (5%) or more of the stock, or if a general partnership, a list of the general partners or if an LLC, a list of its members. IV. A list of any subcontractors whom the respondent plans to utilize in performing its services. Tab 2. A section to address the following points: I. Record of performance and professional accomplishments including: a description of similar work completed by the firm, any outstanding accomplishments of the firm,and any outstanding accomplishments of the firm that relate directly to this type of work. II. Provide a reference for each work cited above, and any other relevant client references. Provide telephone numbers and contact person for all references. III. Technical, educational and training experience of the assigned staff and any anticipated subcontracted staff. IV. Describe the proposed function(s) of subcontractors. V. Additional information: Provide any additional pertinent information that would be helpful in the consideration of your response. Tab 3. Project Approach, Schedule and Fee I. Provide a description of the respondent's services, including a statement that reflects a clear understanding of project needs based on the scope of services above, a work plan that details the approach, activities necessary and estimated time frame or phasing, total price, and budget outlays or percentage of fee required to be paid for each time frame or phase to complete the project. II. Provide a fee for the ground truthing of the pilot project by a biologist, in the event the County does not perform this service. III. Provide a fee for the ground truthing of the project by a biologist, in the event the County does not perform this service. Tab 4. Litigation I. Has the respondent ever failed to complete work or provide the goods for which it has contracted? (If yes, provide details.) II. Are there any judgments, claims, arbitration proceeding or suits pending or outstanding against the respondent, or its officers or general partners? (If yes, provide details.) III. Has the respondent, within the last five (5) years, been a party to any lawsuit or arbitration with regard to a contract for services, goods or construction services similar to those requested in the RFP? (If yes, the Respondent shall provide a history of any past or pending claims and litigation in which the Respondent is involved as a result of the provision of the same or similar services which are requested or described herein.) IV. Has the respondent ever initiated litigation against the county or been sued by the county in connection with a contract to provide services, goods or construction services? (If yes, provide details.) V. Whether, within the last (5) years, an officer, general partner, controlling shareholder or major creditor of the respondent was an officer, general partner, controlling shareholder or major creditor of any other entity that failed to perform services or furnish goods similar to those sought in the request for proposals. Tab 5. County Forms and Licenses. Respondent shall complete and execute the forms specified below and found at designated pages in this RFP, as well as copies of all professional and occupational licenses: - 7 - I. Submission Response Form II. Lobbying and Conflict of Interest Clause III. Non-Collusion Affidavit IV. Drug Free Workplace Form V. Respondent's Insurance VI. Indemnification Statement VII. Insurance Agent's Statement, and VIII. Professional and Occupational Licenses 1.02 COPIES OF PROPOSAL DOCUMENTS A. Only complete sets of Proposal Documents will be issued and shall be used in preparing responses. The County does not assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets. B. Complete sets of Proposal Documents may be obtained in the manner and at the locations stated in the Notice of Calling for Qualifications. 1.03 PROPOSAL REQUIREMENTS See Notice of Request for Proposals. Interested firms or individuals are requested to indicate their interest by submitting a total of nine (9), two (2) signed originals and seven (7) complete copies of their proposal in a sealed package marked on the outside, "Proposal - GIS Land Cover Dataset for the Florida Keys ", addressed to Monroe County Purchasing Department, 1100 Simonton Street, Room 1-213, Key West, FL 33040, on or before 3:00 P.M. local time on . No proposals will be accepted after 3:00 P.M. Faxed or e-mailed Proposals will be automatically rejected. 1.04 DISQUALIFICATION OF RESPONDENT A. NON-COLLUSION AFFIDAVIT: Any person submitting a proposal in response to this invitation must execute the enclosed NON-COLLUSION AFFIDAVIT. If it is discovered that collusion exists among the Respondents, the proposals of all participants in such collusion shall be rejected, and no participants in such collusion will be considered in future bids for the same work. B. PUBLIC ENTITY CRIME: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal on a contract to provide any goods or services to a public entity, may not submit a proposal on a contract with a public entity for the construction or repair of a public building or public work, may not submit Proposals on leases or perform work as a contractor, supplier, subcontractor, or CONTRACTOR under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. Category Two: $25,000.00 C. DRUG-FREE WORKPLACE FORM: Any person submitting a bid or proposal in response to this invitation must execute the enclosed DRUG-FREE WORKPLACE FORM and submit it with his bid or proposal. Failure to complete this form in every detail and submit it with your bid or proposal may result in immediate disqualification of your bid or proposal. - 8 - D. LOBBYING AND CONFLICT OF INTEREST CLAUSE: Any person submitting a bid or proposal in response to this invitation must execute the enclosed LOBBYING AND CONFLICT OF INTEREST CLAUSE and submit it with this bid or proposal. Failure to complete this form in every detail and submit it with the bid or proposal may result in immediate disqualification of the bid or proposal. 1.05 EXAMINATION OF RFP DOCUMENTS A. Each Respondent shall carefully examine the RFP and other contract documents, and inform themselves thoroughly regarding any and all conditions and requirements that may in any manner affect cost, progress, or performance of the work to be performed under the contract. Ignorance on the part of the Respondent will in no way relieve them of the obligations and responsibilities assumed under the contract. B. Should a Respondent find discrepancies or ambiguities in, or omissions from, the specifications, or should he be in doubt as to their meaning, they shall at once notify the COUNTY. 1.06 INTERPRET A TIONS, CLARIFICATIONS, AND ADDENDA No oral interpretations will be made to any Respondent as to the meaning of the contract documents. Any inquiry or request for interpretation received ten (10) or more days prior to the date fixed for opening of responses will be given consideration. All such changes or interpretation will be made in writing in the form of an addendum and, if issued, will be put on Demandstar, or mailed or sent by available means to all known prospective Respondents prior to the established Proposal opening date. Each Respondent shall acknowledge receipt of such addenda in their Proposal. In case any Respondent fails to acknowledge receipt of such addenda or addendum, his response will nevertheless be construed as though it had been received and acknowledged and the submission of his response will constitute acknowledgment of the receipt of same. All addenda are a part of the contract documents and each Respondent will be bound by such addenda, whether or not received by him. It is the responsibility of each Respondent to verify that he has received all addenda issued before responses are opened. 1.07 GOVERNING LAWS AND REGULATIONS The Respondent is required to be familiar with and shall be responsible for complying with all federal, state, and local laws, ordinances, rules, and regulations that in any manner affect the work. 1.08 PREPARATION OF RESPONSES Signature of the Respondent: The Respondent must sign the response forms in the space provided for the signature. If the Respondent is an individual, the words "doing business as ", or "Sole Owner" must appear beneath such signature. In the case of a partnership, the signature of at least one of the partners must follow the firm name and the words "Member of the Firm" should be written beneath such signature. If the Respondent is a corporation, the title of the officer signing the Proposal on behalf of the corporation must be stated along with the Corporation Seal Stamp and evidence of his authority to sign the Proposal must be submitted. The Respondent shall state in the response the name and address of each person interested therein. 1.09 RESPONSIBILITY FOR RESPONSE - 9 - The Respondent is solely responsible for all costs of preparing and submitting the response, regardless of whether a contract award is made by the County. 1.10 RECEIPT AND OPENING OF RESPONSES Responses will be received until the designated time and will be publicly opened and announced at the appointed time and place stated in the Notice of Request for Proposal. Monroe County's representative authorized to open the responses will decide when the specified time has arrived and no responses received thereafter will be considered. No responsibility will be attached to anyone for the premature opening of a response not properly addressed and identified. Respondents, or their authorized agents, are invited to be present. 1.11 DETERMINATION OF SUCCESSFUL RESPONDENT The County reserves the right to reject any and all responses and to waive technical errors and irregularities as may be deemed best for the interests of the County. Responses which contain modifications, are incomplete, unbalanced, conditional, obscure, or which contain additions not requested or irregularities of any kind, or which do not comply in every respect with the Instructions, and the contract documents, may be rejected at the option of the County. 1.12 AWARD OF CONTRACT A. The County reserves the right to to waive any informality in any response, or to re-advertise for all or part of the work contemplated. If responses are found to be acceptable by the Owner, written notice will be given to the selected Respondent of the award of contract(s). B. If the award of a contract is annulled, the County may award the contract to another Respondent or the work may be re-advertised or may be performed by other qualified personnel as the County decides. C. A contract will be awarded to the Respondent deemed to provide the services which are in the best interest of the County, considering price, qualifications, time frame, and other factors deemed relevant. D. The County also reserves the right to reject the response of a Respondent who has previously failed to perform properly or to complete contracts of a similar nature on time. E. All responses, including the recommendations of the County Administrator or his designee, will be presented to the Board of County Commissions of Monroe County, Florida, for final awarding or otherwise. 1.13 CERTIFICATE OF INSURANCE The Contractor will be responsible for all necessary insurance coverage as indicated on the attached forms. Certificates of Insurance must be provided to Monroe County within fifteen (15) days after award of bid, with Monroe County BOCC listed as additionally insured on all except Workers Compensation. If the property insurance forms are not received within the fifteen (15) days, the contract may be awarded to the next selected Respondent. The Contractor shall defend, indemnify, and hold harmless the County as outlined on the attached form. - 10 -