Item C07BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 10/15/08 DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES DEPARTMENT: AIRPORTS
STAFF CONTACT PERSON: Peter Horton
Phone: 809-5200
AGENDA ITEM WORDING: Approval of LIRS Purchase Service Order for Noise Coordination for Part 150 Program
(NIP), for the Key West International Airport.
ITEM BACKGROUND: This project is funded 95% by the Federal Aviation Administration and 5% by Passenger Facility
Charge Revenue.
PREVIOUS RELEVANT BOCC ACTION: Approval to submit Passenger Facility Charge Application # 14 to the Federal
Aviation Administration, March 21, 2007
CONTRACT/AGREEMENT CHANGES: New agreement
STAFF RECOMMENDATION: Approval
TOTAL COST: $66,095.00
COST TO AIRPORT: None
COST TO PFC: $3,304.75
COST TO COUNTY: None
REVENUE PRODUCING: No
APPROVED BY: County Attorney X
DOCUMENTATION: Included X
DISPOSITION:
/bev
AO
11 /06
BUDGETED: Yes
SOURCE OF FUNDS: FAA & PFC Revenue
AMOUNT PER MONTH NEAR:
OMB/Purchasing X Risk Management X
Not Required
AGENDA ITEM #
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: URS Effective Date: 10/1/08
Expiration Date: 9/30/09
Contract Purpose/Description: Noise Coordination — Part 150 Program (NIP)
Contract Manager: Peter Horton # 5200 Airports - Stop # 5
(name) (Ext.) (Department/ Stop)
for BOCC meeting on: 10/15/08 Agenda Deadline: 9/30/08
Total Dollar Value of Contract: $66,095.00
Budgeted? Yes
Grant: Yes -FAA
County Match: PFC Revenue
Estimated Ongoing Costs: n/a
(not included in dollar value above)
CONTRACT COSTS
Current Year Portion: $66,095.00
Account Codes: 404-630133-GAKA127
ADDITIONAL COSTS
For: .
(eg. maintenance, utilities, janitorial, salaries, etc.
CONTRACT REVIEW
Changes
Date In
Needed Reviewer
Date Out
Yes No
Airports Director
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Risk Management
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O.M.B./Purchasing
t Horto
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County Attorney
County Attorney
Comments:
RECEIVED
SEP 18 20,08
AIRPORT ADMIN.
PURCHASE / SERVICE ORDER
FOR
MONROE COUNTY
To: URS
Re: PSA Agreement, Dated: 4-1-07
Purchase Service Order No. 07/08-28
Resolution
Project Name: Noise Coordination — Part 150 Program
Description of Services:
(See Attached Exhibit A Scope of Services)
Multiple of Direct S
Lump Sum X Reimbursable Expense
Days to Complete 365 Fee this Service Order $ 66,095.00
Payment for Services shall be in their entirety as per PSO.
Prepared by:
Milford A. Reisert
Date:
Accepted by:
i
Carlos Garcia j
Date:— f
Recommended by:
Date:
Approved by:
Date:
Ai ACJNIN
UAW-RE CE PTIONI STIPS0V-WPSO-07-M28 . DOC
EXHIBIT A
SCOPE OF SERVICES
EXTENSION OF STAFF: AIRPORT NOISE PROGRAM COORDINATOR
KEY WEST INTERNATIONAL AIRPORT
This Scope of Services will describe tasks necessary for URS to assist the airport with duties
previously performed by the Airport Noise Program Coordinator, including certain homeowner
liaison tasks as described below.
The PSO associated with this Scope of Services will cover services for Fiscal Year 2009
(October 1, 2008 through September 30, 2009).
URS will provide staff on an as -needed basis to answer inquiries from and provide information
to the public, the media, the County, and the NIP Consultant Team, as appropriate. URS will act
as the liaison between the Homeowners and the County, and will attend the bi-monthly meeting
of the airport's Ad -Hoc Committee on Noise. LIRS will assist with the preparation of the Agenda
Package for the Ad -Hoc Committee meetings, in advance of these meetings. URS will also
prepare minutes of these Ad -Hoc Committee meetings.
URS will provide Homeowners with a telephone number, and monitor an answering machine
connected to the local phone number. URS will maintain contact with Homeowners in all phases
of the NIP to ensure homeowner satisfaction, answer questions, and assist in the resolution of
any issues that arise during the NIP.
URS will monitor the NIP Consultant Team during the Phase 6 construction period, and the
Phase 7 design period if appropriate.
URS will attend some of the Measurement Visits, with the NIP Consultant Team and the
Contractor. If necessary, URS will verify with the Homeowner the product selection styles,
colors and finishes, the window grille configuration (if applicable), and the location of the air
condensing unit (if applicable). URS will follow up with Homeowners to assist in collecting this
information as needed.
URS will make frequent visits during construction to observe progress, ensure compliance with
contract requirements, and monitor Homeowner satisfaction.
URS will verify Homeowner satisfaction and document that the Homeowner has received their
warranty manuals. The manuals will list the length of workmanship and product warranties, and
the names and telephone numbers of whom to call should warranty service be required.
URS will attend some of the post -modification noise measurements, and review the final report
that documents acoustical improvements.
D \Key West\Scopes and Costs\Extension of Staff FY09.doc May 2008
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