Item C08BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 10/15/08 DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES DEPARTMENT: AIRPORTS
STAFF CONTACT PERSON: Peter Horton
Phone: 809-5200
AGENDA ITEM WORDING: Approval of Purchase Service Order with THC, Inc., for implementation of the Noise
Insulation Program, Phase 6 Construction Services.
ITEM BACKGROUND: This project will be funded 95% by the Federal Aviation Administration, and 5% by Passenger
Facility Charge Revenue.
PREVIOUS RELEVANT BOCC ACTION: Approval to submit Passenger Facility Charge Application #14 to the Federal
Aviation Administration, March 21, 2007.
CONTRACT/AGREEMENT CHANGES: New agreement
STAFF RECOMMENDATION: Approval
TOTAL COST: $574,077.50 BUDGETED: Yes
COST TO AIRPORT: None SOURCE OF FUNDS: FAA & PFC Revenue
COST TO PFC: $28,703.83
COST TO COUNTY: None
REVENUE PRODUCING: No AMOUNT PER MONTH /YEAR:
APPROVED BY: County Attorney X OMB/Purchasing X Risk Management X
DOCUMENTATION: Included X Not Required
AGENDA ITEM #
DISPOSITION:
/bev
AO
11 /06
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: THC Effective Date: Execution
Expiration Date: 760 days
Contract Purpose/Description: Implementation of Noise Insulation Program - Phase 6 Construction Services
Contract Manager: Peter Horton # 5200 Airports - Stop # 5
(name) (Ext.) (Department/ Stop)
for BOCC meeting on: 10/15/08 Agenda Deadline: 9/30/08
Total Dollar Value of Contract: $574,077.50
Budgeted? Yes
Grant: Yes - FAA
County Match: PFC Revenue
Estimated Ongoing Costs: n/a
(not included in dollar value above)
CONTRACT COSTS
Current Year Portion:-$200,000.00
Account Codes: pending funding Resolution
ADDITIONAL COSTS
For: .
CONTRACT REVIEW
I, salaries, etc.)
Changes
Date In Needed Reviewer Date Out
Yes No
Airports Director �/b 3 YG�
`4er, o on '
Risk Mana menta`6� �3 /
�t �1,J` t for anagement n kS/O�/
O.M.B./Pur asmg /i / BS ( ) (./� "( _O
for OMB
County Attorney
County Attorney
Comments:
PURCHASE / SERVICE ORDER
FOR
MONROE COUNTY
To: THC.Inc.
Re: PSA Agreement, Dated 10-15-03
Purchase Service Order No. 7
Resolution No.
Project Name: Implementation of Noise Insulation Program (Phase 6 Construction Services)
Description of Services:
Multiple of Direct Salaries
Lump Sum X
Days to Complete 760
(See Attached Scope of Services)
Reimbursable Expense
Fee this Service Order $574,077.50
Payment for Services shall be in their entirety as per PSA, as amended.
Prepared by:
D. i
Accepted by:
�Ir
Recommend
n*
Date: 11 — le- p
Approved by:
Date:
RECEIVED
4
APPOW, Ar.,)MIN
PHASE 6 CONSTRUCTION MANAGEMENT SCOPE OF SERVICES
IMPLEMENTATION OF NOISE INSULATION PROGRAM
KEY WEST INTERNATIONAL AIRPORT
This Scope of Services will describe tasks necessary to implement the Noise Insulation
Program for Phase 6 Construction Services. The services will include preliminary
construction tasks through project close-out. As of this writing, this phase will require
the construction management of sixty nine (69) total units, comprised of sixty three (63)
single family homes and three (3) duplex structures (6 total units). Given the unique
scope of work for each specific unit, the construction management process will require
individual attention for each of the sixty nine (69) units, on an independent basis. Due to
the amount of work to be performed, the total Phase 6 construction period has been
lengthened to 35 work days per period (total of 245 work days) and subdivided into
seven (7) sub -construction periods. An additional five (5) work days are added at the
end for substantial completions for a total of 250 work days. This will complete the
project before the 2009 holiday season. See the draft schedule below:
Phase 6 Construction Sub -Period 1
Phase 6 Construction Sub -Period 2
Phase 6 Construction Sub -Period 3
Phase 6 Construction Sub -Period 4
Phase 6 Construction Sub -Period 5
Phase 6 Construction Sub -Period 6
Phase 6 Construction Sub -Period 7
Substantial Completion
Homes 1-10
1/5109 — 2/20/09
Homes 11-20
2/23/09 — 4/10/09
Homes 21-30
4/13/09 — 5/29/09
Homes 31-40
6/1/09 — 7117/09
Homes 41-50
7/20/09 — 9/4/09
Homes 51-60
9/7/09 — 10/23/09
Homes 61-69
10/26/09 — 12/11/09
Homes 1-69
12/14/09 — 12/18/09
The previous Phase 5 had six (6) construction sub -periods. Due to a higher amount of
properties (69) in this phase, Phase 6 will require seven (7) sub -periods of construction.
This scope differs from Phase 5 Construction Management in the following areas:
1) Due to the increase in units from 62 to 69, we have added another construction
sub -period (Total of 7) and allowed 35 work days per construction period.
2) THC will be providing construction management services as Miller-Dunwiddie will
not provide services involving construction management any longer. THC
construction management will be staffed by a full-time construction manager on -
site in Key West during the entire construction period, and an Executive
Construction Manager to provide construction management consultation and
oversight.
The THC Director of Sound Insulation Programs is the ultimate party of responsible for
THC, Inc., and will provide program management consultation throughout the entire
project. We have added time to the schedule due to the delays we have seen in the
past as a result of inclement weather. The tasks and responsibilities of the full-time THC
Key West International Airport — Noise Insulation Program
Phase 6 Construction Management Scope of Services Page 1
5/13/2008
Construction Manager will be directed on a daily basis by a THC Project Manager who
will report directly to the Key West International Airport's Noise Program Coordinator
and the THC Director of Sound Insulation Programs.
The Consultant Team is composed of the following disciplines. Their billable rates are
shown in parenthesis:
THC, Inc. - THC, Inc. (THC) will provide all required construction management
services including time from the Principal, Director of Sound Insulation Programs,
Project Manager and Assistant Project Manager, Executive Construction
Manager and a full-time, on -site Construction Manager. This THC staff will
provide support as necessary to the Airport Noise Program Coordinator. THC
will provide database services and project scheduling, along with interaction with
all participating property owners and tenants. The THC Principal ($225.00) will
develop invoices and accompanying reports, review progress reports and help
determine and formulize program set-up requirements. The Director of Sound
Insulation Programs ($198.00) will have overall responsibility for the project and
provide master planning, document review and development, scheduling and
overall program management throughout the project. THC will utilize the
services of an Executive Construction Manager ($135.00) to provide construction
management consultation and oversight throughout the project. THC will also
assign a Project Manager ($115.00) to the project, which will travel back and
forth from Atlanta to Key West on a periodic basis. THC will assign a full-time
Construction Manager ($125.00) on -site for the 11 month construction period.
THC will also utilize the services of an Assistant to the Project Manager ($81.00)
for administrative work from the Atlanta headquarters office.
The Sun Group Architects - The Sun Group Architects will provide architectural
assistance during the construction management process. When required by
THC, the Sun Group's responsibilities will include providing design clarification,
assisting in the evaluation of unforeseen site issues, providing field clarifications,
reviewing shop drawings and providing change order review. In addition, The
Sun Group will provide clarification of the construction specification language to
the Project Manager and Construction Contractor. The Sun Group will utilize the
services of the Principal Architect ($150.00) a Professional Engineer ($125.00)
an Associate Architect ($75.00) and a CADD Technician ($57.00).
Landrum & Brown - The Acoustical Engineer, Landrum & Brown (L&B) will
provide "post" modification noise testing in homes previously "pre" tested during
the design phase (approximately eight (8) homes). L&B will utilize a Senior
Consultant ($220.00), two Consultants (both rates are $145.00) and an
Administrative Assistant ($68.00) on this project.
Key West International Airport — Noise Insulation Program
Phase 6 Construction Management Scope of Services Page 2
5/13/2008
Travel
This section explains the travel budgeting for the THC Consultant Team. Each task has
a travel section following the task description where appropriate. If there is no travel
section following a task description, then there is no travel planned for that task. The
following information explains the number of trips planned and the allotted days, nights
and budgeted costs for each member of the various companies represented on the
consultant team.
THC has forecast the following trips for its staff:
Company
Position
No. of Trips
THC
Principal
1
THC
Director of Sound Insulation Programs
3
THC
Project Manager
4
THC
Executive Construction Manager
9
THC f
Construction Manager
1 24
These trips include a four (4) night, five (5) day stay for the Principal, four (4) trips of two
(2) nights and three (3) days for the Project Manager, and three trips of (2) nights, three
(3) day stays for the Director of Sound Insulation Programs. Where other tasks require
trips for the Project Manager, they will be absorbed into the four (4) trips budgeted so
that more than one task can be addressed by the Project Manager during the same trip.
All trips budgeted for THC, except for the Executive Construction Manager who will fly
out of Minneapolis, are scheduled as non-stop, round trip flights from Atlanta, GA to Key
West. Airfare for round trip service from Atlanta to Key West at the time of this writing is
budgeted at $1,187.00 per flight. Hotel accommodations are budgeted at $250.00 per
night. Auto rental is budgeted at $50.00 per day. Per deim is budgeted at $40.00 per
day. Round trip airfare for the Executive Construction Manager from Minneapolis to
Key West at the time of this writing is budgeted at $825.00.
The THC Construction Manager will be on -site for the duration of the construction
period, which is forecast to be a little over 11 months. THC has budgeted two (2) flights
per month for this employee to return home for a total of 22 trips during the construction
phase. THC has arso budgeted two (2) additional trips for the Construction Manager;
one to attend the pre -construction conference (Task 2), and the other to be on -site
during contractor walk-through visits (Task 3b). The pre -construction conference trip is
budgeted for two nights and three days. The contractor walk-through trip is budgeted
for 13 nights and 14 days. Hotel accommodations are budgeted at $250.00 per night.
Rental cars are budgeted at $50.00 per day, since this is prior to the Construction
Manager's on -site residency in Key West and a $40.00 per deim for the fourteen (14)
day period. The 22 trips during the construction period over the 11 month period do not
include hotel, rental car and per diem charges because the Construction Manager will
be housed in a condominium as a cost savings to the project. The condominium is
budgeted at $3,000.00 per month versus the hotel cost (at $250.00 per night) of
approximately $7,500 per month.
Key West International Airport — Noise Insulation Program
Phase 6 Construction Management Scope of Services Page 3
5/13/2008
The Sun Group will support the THC team as a sub -consultant with various tasks such
as review of construction shop drawings and product submittals, review of contractor
requests for information (RFls), change order requests, and attending construction
progress meetings as necessary. The Sun Group has budgeted for two (2) trips to Key
West. One trip is during the pre -construction phase (Task 2) and the other trip is during
the construction phase (Task 3). These trips are forecast to be two (2) night, three (3)
day trips. All trips budgeted for The Sun Group are scheduled from West Palm Beach,
FL to Key West and budgeted at the time of this writing at $458.50 per flight. Hotel
accommodations are budgeted at $250.00 per night. Auto rental is budgeted at $50.00
per day. Per deim is budgeted at $40.00 per day.
The Acoustical Engineer, Landrum & Brown, has budgeted for one (1) trip for two (2)
employees (total of two (2) trips) for post modification noise testing in the field (Task 4).
These two employees (Consultant 1 and Consultant 2) will spend two (2) nights and
three (3) days in Key West. All trips budgeted for Landrum & Brown are scheduled from
Boston, MA to Key West and budgeted at the time of this writing at $587.50 per flight.
Hotel accommodations are budgeted at $250.00 per night. Auto rental is budgeted at
$80.00 per day (only one vehicle budgeted for both Consultants) due to the L&B
employees needing a van to accommodate the noise testing equipment. Per deim is
budgeted at $40.00 per day for each Consultant.
Also included in the expense budget for L&B are expenses associated with their noise
testing equipment. These include the fee for use of their noise testing equipment, the
LD824, at $250.00, and the shipping expenses associated with transporting this
equipment at $300.00.
Travel Summary for the Project
Company
Position
No, of Trips
THC
Principal
1
THC
Director of Sound Insulation Programs
3
THC
Project Manager
4
THC
Executive Construction Manager
9
THC
Construction Manager
23
Sun Group
Project Architect
2
L&B
Consultant 1
1
L&B
Consultant 2
1
Other Expenses
The THC expense budget also includes an amount of $250.00 per month for various
office expenses during the 11 month construction period. The THC expense budget
also includes a housing expense of $3,000.00 per month for the Construction Manager
during the 11 month construction period. There are no per deim charges or rental car
Key West International Airport — Noise Insulation Program
Phase 6 Construction Management Scope of Services Page 4
5/ 1312008
charges budgeted for the Constriction Manager during the 11 month construction
period.
Project Tasks
There are four (4) tasks associated with the Phase 6 Construction Management project.
There are 5 sub -tasks of Task 3. They are:
1) Project management
2) Conduct Pre -construction tasks and conference
3) Construction period management
a. Maintain Project Office and Provide Information to the Public
b. Conduct Contractor Walk -Through
c. Provide Construction Phase Services
d. Conduct Final Inspections
e. Evaluate and Close-out Project
4) Conduct post -modification noise test and prepare final report
TASK 1 PROJECT MANAGEMENT
THC will perform general project -related management and coordination with the Airport
Noise Program Coordinator. This task includes preparation of monthly invoices and
progress reports, FAA coordination as necessary, project management plan updates,
sub -consultant coordination and management, and schedule updates. The Project
Manager will travel to the project site as necessary for coordination with the participating
homeowners, the airport staff, and the various members of the consultant team. The
Project Manager will also provide services off -site on a continuing basis. The Project
Manager will always be available for interaction as circumstances arise. THC will also
utilize an Assistant to the Project Manager for administrative tasks throughout the
program.
The THC Principal will make an initial trip to Key West to identify monthly housing for
the Construction Manager and meet with the Key West Airport officials. The Principal is
also responsible for developing sub -consultant contracts and contracts administration.
The Principal will develop invoices and accompanying reports as required by Monroe
County department officials.
Also as part of project management, THC will utilize the services of the Director of
Sound Insulation Programs (SIP) and an Executive Construction Manager as a level of
specific construction oversight and consultation with the Construction Manager who will
be on -site during the construction management phase (Task 3c). The Executive
Construction Manager has been involved with the Key West project since Phase 4 and
brings invaluable insight to the project management task.
Key West International Airport - Noise Insulation Program
Phase 6 Construction Management Scope of Services Page 5
5/13/2008
This task also includes conference calls with the Consultant Team and related
documentation. The Sun Group and L&B will perform general project -related
coordination with the THC Project Manager and THC Construction Manager. This
includes preparation of monthly invoices and progress reports, FAA coordination as
necessary, and schedule updates. 100% of the Principal hours are in this task.
Approximately 84% of the Director of SIP's hours are included in this task.
Approximately 83% of the Project Manager's hours are included in this task.
Approximately 6% of the Executive Construction Manager's hours are included in
this task. 100% of the Assistant to the Project Manager's hours are included in
this task. There are no hours included under this task for the Construction
Manager. The summary of hours for THC is as follows:
THC employees' hours for this task are as follows:
Summary of Hours -THC
Position
Hours
Hourly Rate
Principal
40
$225.00
Director SIP
140
$198.00
Project Manager
400
$115.00
Executive Construction Manager
24
$135.00
Construction Manager
0
$125.00
Assistant to Project Manager
120
$81.00
There are no hours budgeted for L&B or The Sun Group under this task.
Travel Summary for this Task
Company
Position
No. of Trips
THC
Principal
1
All other THC travel is shown in Tasks 2 and 3.
TASK 2 CONDUCT PRE -CONSTRUCTION TASKS & CONFERENCE
Prior to the construction period, the THC Director of Sound Insulation Programs,
Executive Construction Manager, Project Manager and Construction Manager, along
with the Project Architect (Sun Group), will conduct pre -construction tasks and
document the Pre -Construction Conference. This will require a review of the scope of
work and the coordination plan. The Sun Group will make all necessary revisions to the
Phase 6 NIP Construction Specifications, including technical specifications, architectural
details and shop drawing review. This will also require some time from a Professional
Engineer from The Sun Group. The Professional Engineer's time will be provided from
the offices of The Sun Group in West Palm Beach, FL, and therefore will not require
travel to the project site. The Sun Group and THC Construction Manager will review all
Key West International Airport — Noise Insulation Program
Phase 6 Construction Management Scope of Services Page 6
5/13i2008
administrative procedures and performance requirements with the contractors. The
Project Architect and the THC Construction Manager will acquaint contractor personnel
with the detailed requirements of noise insulation design. Approximately 14% of the
Director of Sound Insulation's hours are included in this task. Approximately 5%
of the Project Manager's hours are included in this task. Approximately 1 % of the
Construction Manager's hours are included in this task. Approximately 6% of the
Executive Construction Manager's hours are included in this task. The summary of
hours for THC is as follows:
Summary of Hours - THC
Position
Hours
Hourly Rate
Director SIP
24
$198.00
Project Manager
24
$115.00
Construction Manager
24
$125.00
Executive Construction Manager
24
$135.00
Approximately 48% of The Sun Group Professional Engineer's hours are included
in this task. Approximately 41% of The Sun Group Principal Architect's hours are
included in this task. The summary of hours for The Sun Group is as follows:
Summary of Hours — SUN GROUP
Position
Hours
Hou ly Rate
Principal Architect
80
$150.00
Professional Engineer
24
$125.00
The THC Director of Sound Insulation Programs, the THC Construction Manager,
Project Manager and the Executive Construction Manager, and The SUN Group Project
Architect will all attend the Pre -Construction Conference. They will also provide various
services prior to the beginning of the construction period. The Project Architect will
prepare written material and research products for approval and discussion prior to the
Pre -Construction Conference. The Project Architect will utilize the services of the
Professional Engineer to provide research and expertise relative to the products to be
used during this phase as well as their performance on previous phases. The
Professional Engineer, along with the Project Architect, will also field questions from
various interested contractors following the meeting. This will require approximately
one full week of time form the Professional Engineer, and two full weeks of time from
the Project Architect. The Pre -Construction Conference will cover the following
material:
• Purpose of the project;
• Goals to be achieved;
• Homeowner interaction and sensitivity training;
• Simplified description of noise transmission into buildings;
• Noise insulation treatments;
• Submittal requirements;
Key West International Airport — Noise Insulation Program
Phase 6 Construction Management Scope of Services Page 7
5/13/2008
• Scheduling and phasing of trades;
• Level of workmanship;
• Coordination requirements;
• Progress payments;
• Requisitions and change orders;
• Final closeout documentation requirements.
Travel Summarif for this Task
Company
Position
No. of Trips
Sun Group
Project Architect
1
THC
Director of SIP
1
THC
Executive Construction Manager
1
THC
Project Manager
1
THC
Construction Manager
1
TASK 3 CONSTRUCTION PERIOD MANAGEMENT
There are several tasks that take place during the'same general period of time and/or
simultaneously during the Construction Period. Numerous hours for the consultant
team are spread out among the sub -tasks of this section since this is the largest task in
this phase of the program. The following sub -tasks all fall under Task 3 Construction
Period Management.
3A. MAINTAIN PROJECT OFFICE AND PROVIDE INFORMATION TO THE PUBLIC
The THC Project Manager, THC Construction Manager and Project Architect (Sun
Group) will answer inquiries from and provide information to the public, the media, and
the County as appropriate. They will support the Airport Noise Program Coordinator in
conducting daily program implementation. The THC Director of Sound Insulation
Services and the Executive Construction Manager will also provide assistance to the
THC Construction Manager during this task.
As directed by the Airport Noise Program Coordinator, either the THC Construction
Manager or the THC Project Manager will attend the airport's Ad -Hoc Committee
meetings on noise to provide status reports on the progress of the Noise Insulation
Program and other related matters during the term of this phase. The Project Manager
and Executive Construction Manager will attend if in town for project related tasks.
They will provide status reports on the progress of the Noise Insulation Program and
other related matters. The Construction Manager will also attend project management
meetings as necessary in Key West, to coordinate with THC and the Airport Noise
Program Coordinator regarding the overall construction management of the project.
Key West International Airport — Noise Insulation Program
Phase 6 Construction Management Scope of Services Page 8
5/13/2008
Approximately 1% of the THC Construction Manager's hours are included in this
task. Approximately 3% of the THC Executive Construction Manager's hours are
included in this task. The summary of hours is as follows:
Summary of Hours - THC
Position
Hours
Hourly Rate
Executive Construction Manager
12
$135.00
Construction Manager
24
$125.00
3B. CONDUCT CONTRACTOR WALK-THROUGH
The THC Construction Manager will conduct the walk-through of the homes. The THC
Construction Manager will work with the THC Project Manager to coordinate these
inspections with the homeowners. This walk-through will involve the following:
• Product Measurements — The contractor and manufacturer representatives, if
present, will measure the window and door openings for ordering and
manufacturing the designated products.
• Review of Installation Details — The contractor must review the existing
condition of the window and door openings.
• Verification of Homeowner Pre -Work Completion - The Construction Manager
will, along with the Airport Noise Program Coordinator, inspect items listed in
the contract documents as Homeowner pre -work for satisfactory resolution.
Where necessary, the Construction Manager, along with the Airport Noise
Program Coordinator, will address these issues with the Homeowner.
• Verification of Finishes, Colors and Styles — The Construction Manager, along
with the Airport Noise Program Coordinator, will verify with the Homeowner
the product selection styles, colors and finishes, the window grille
configuration (if applicable), and the location of the air condensing unit (if
applicable).
• Construction Survey Form - The Construction Manager, along with the Airport
Noise Program Coordinator, will complete the Construction Survey with the
Homeowner.
Approximately 4% of the THC Construction Manager's hours are included in this
task. Approximately 6% of the THC Executive Construction Manager's hours are
included in this task. Approximately 8% of the Project Manager's hours are
included in this task. The summary of hours for THC is as follows:
Summary of Hours - THC
Position
Hours
Hourly Rate
Project Manager
40
$115.00
Executive Construction Manager
24
$135.00
Construction Manager
80
$125.00
Key West International Airport — Noise Insulation Program
Phase 6 Construction Management Scope of Services Page 9
5/ 1312008
Travel Summary for this Task
Company
Position No. of Trips
THC
Project Manager
1
THC
Executive Construction Manager
1
THC
Construction Manager
1
3C. PROVIDE CONSTRUCTION PHASE SERVICES
The THC Construction Manager will coordinate and direct the contractor's daily on -site
performance and direct all change orders and/or changes to the scope of work. The
Construction Manager will coordinate change order requests with the Project Architect
(The Sun Group) as necessary. This task also includes coordination with the airport, as
well as weekly conference calls with the Consultant Team and related documentation.
The THC Construction Manager will perform general project -related coordination with
the THC Project Manager. This includes preparation of monthly invoices and progress
reports, and schedule updates.
The THC Construction Manager will provide construction observation services and
conduct daily field inspections to help ensure quality control. The Construction Manager
will consult with the THC Executive Construction Manager and the Director of Sound
Insulation Services for guidance and assistance throughout this phase. There are two
trips planned for the Director of SIP during this task, and seven trips spread out through
the construction period for the Executive Construction Manager. If change orders are
necessary, the Construction Manager will confer with the Executive Construction
Manager and will secure the approval of the airport and the FAA prior to approving any
major changes to the contract. "rhe Construction Manager will utilize the Project
Architect (The Sun Group) to assist in the administration and completion of all
necessary change orders, review and approval of shop drawings, and review and
approval of materials and products. The Project Architect will travel to the project site
for these tasks as needed. The tasks involved in construction administration include the
following:
• Review and process all submittals and shop drawings that are required by the
Specifications.
• Review materials before they are installed to ensure that they comply with
approved submittals.
• Historic Board Application and Submittals.
• Review work covered by shop drawings to ensure that it complies with
Contract Documents.
• Conduct daily inspections at each site that is under construction.
• Coordinate with the Contractors to insure all appropriate building permits
have been secured.
Key West International Airport — Noise Insulation Program
Phase 6 Construction Management Scope of Services Page 10
5/13/2008
• Observe work in progress to verify that it meets the requirements and intent of
the Contract Documents.
• Attend, conduct, and document weekly construction progress meetings with
the contractors and subcontractors.
• Notify the General Contractor of any part of the work in progress that does not
conform to approved submittals, shop drawings, or Contract Documents.
• Consider and evaluate the Contractor's suggestions for modifications to the
Contract Documents, review contractor RFIs and change orders.
• Maintain files and records of all pertinent documents including submittals,
shop drawings, addenda, minutes of meetings and reports.
• Review applications for payment to ensure that they agree with the work
actually done and materials actually received.
• Prepare punch lists at the appropriate time for each unit, distribute the lists to
the General Contractor for execution, verify that punch list items are
complete, and then certify the General Contractor's final invoice for payment.
The THC Construction Manager will write daily reports for approximately 43 weeks to
perform the tasks described above. It is planned that this period of time will be adequate
to complete construction activities with a maximum of 10 houses per each sub -
construction period for the duration of Phase 6. There are 69 units at the time of this
writing. We are anticipating 7 sub -periods of approximately 10 units each.
Approximately 90% of the THC Construction Manager's hours are included in this
task. Approximately 67% of the THC Executive Construction Manager's hours are
included in this task. The summary of hours for THC is as follows:
Summary of Hours - THC
Position
Hours
Hourly Rate
Executive Construction Manager
268
$135.00
Construction Manager
1840
$125.00
100% of The Sun Group Associate Architect and CADD Technician's hours are
included in this task. The balance of the hours for the Principal Architect (59%)
and Professional Engineer (52%) are included in the task. The summary of hours
for The Sun Group is as follows:
Summary of Hours — SUN GROUP
Position
Hours
Hourly Rate
Project Architect
117
$150,00
Professional Engineer
26
$125.00
Associate Architect
34
$75.00
CADD Technician
34
$57.00
Key West International Airport — Noise Insulation Program
Phase 6 Construction Management Scope of Services Page 11
5/ 13/2008
Travel Summary for this Task
'Company
Position
No. of Trips
THC
Construction Manager
22
THC
Executive Construction Manager
7
Sun Group
Project Architect
1
3D. CONDUCT FINAL INSPECTIONS
Once the outstanding punch list items for a particular house are completed, the THC
Construction Manager will conduct a final inspection of that house. The THC
Construction Manager will verify that all items identified on the punch list have been
addressed, that all work has been performed in accordance with the contract plans and
specifications, and that the work meets project standards for workmanship and quality.
The THC Construction Manager and the THC Project Manager will schedule and
perform the final inspections with the Homeowners.
Approximately 2% of the THC Construction Manager's hours are included in this
task. Approximately 6% of the THC Executive Construction Manager's hours are
included in this task. The summary of hours for THC is as follows:
Summary of Hours - THC
Position
Hours
Hou ly Rate
Executive Construction Manager
24
$135.00
Construction Manager
40
$125.00
3E. EVALUATE AND CLOSE-OUT PROJECT
The THC Construction Manager will prepare a full technical assessment of performance
and achievements, including the following:
• The adequacy of technical specifications.
• Project revisions required, if necessary, to the technical specifications in order
to achieve the Project objectives.
• An evaluation of the predicted versus the actual costs for modifications.
• Contract schedule compliance.
• Full cost accounting including Bid cost and Change Order Request
evaluation.
The Project Architect will assist the THC Construction Manager in the close-out of the
project.
Key West International Airport — Noise Insulation Program
Phase 6 Construction Management Scope of Services Page 12
5/13/20DB
Approximately 2% of the THC Construction Manager's hours are included in this
task. Approximately 6% of the THC Executive Construction Manager's hours are
included in this task. The summary of hours for THC is as follows:
Summary of Hours - THC
Position
Hours
Hourly Rate
Executive Construction Manager
24
$135.00
Construction Manager
40
$125.00
TASK 4 CONDUCT POST - MODIFICATION NOISE TEST AND
PREPARE FINAL REPORT
The Acoustical Engineer will conduct post -modification noise audits of the homes that
were pre -tested during the design phase (approximately eight (8) homes). Pre -
modification data will be compared with post -modification measurements to document
the achieved increase in noise reduction, and as a check on quality control. L&B will
utilize the services of two consultants to perform this task on -site. The Senior
Consultant for L&B will analyze the information and document the results in a final
report. He will utilize the services of an Administrative Assistant to complete the report.
All L&B employees' hours are included in this task. This includes the Senior
Consultant, Consultant 1, Consultant 2 and the Administrative Assistant.
Summary of Hours — L&B
Position
Hours
Hourly Rate
Senior Consultant
4
$220.00
Consultant 1
58
$145.00
Consultant 2
32
$145.00
Administrative Assistant
2
$68.00
The noise level reduction (NLR) measurements essentially consist of placing a
loudspeaker inside each of the rooms that will be measured. The electrical signal of a
pink noise source is fed through the amplification/loudspeaker system and is filtered to
simulate aircraft noise. The consultants will measure the average interior sound level
within the room and the sound level directly outside each exterior element (i.e., doors,
windows, and walls). An overall NLR will be mathematically computed based on the
measured test data and the acoustical conditions of each room.
The THC Director of SIP will review the final report and make comments and
suggestions as necessary prior to submittal to Monroe County. The THC Project
Manager will also provide project close-out and administrative time to complete the
project and close any issues remaining with property owners participating in this phase.
Approximately 1% of the THC Director of SIP's hours are included in this task.
Approximately 3% of the THC Project Manager's hours are included in this task.
The summary of hours for THC is as follows:
Key West International Airport — Noise Insulation Program
Phase 6 Construction Management Scope of Services Page 13
5/13/2008
Summary of Hours - THC
Position
Hours
Hourly Rate
Director of SIP
2
$198.00
Project Manager
16
$115.00
Travel Summary for this Task
Company
Position
No. of Trips
L&B
Consultant 1
1
L&B
Consultant 2
1
Key West International Airport— Noise Insulation Program
Phase 6 Construction Management Scope of Services Page 14
6/13/2008
Task No. Task Description Lump -Sum Amount
1 Program Management
Phase 6 CM
98,317.00
2 Conduct Pre -construction Tasks & Conference $ 37,446.50
3 Construction Period Management
418,807,00
4 Conduct Post-modofication Noise Tests and Prepare Final Report $ 19,507.00
TOTAL PSO BUDGET $ 574,077.50
r/
INDEPENDENT KOST ESTIMATES
P. O. Box 46681 (727) 367-2910
St. Pete Beach May 20, 2008
Florida 33741
Ms. Bevette Moore
Airport Operations
3491 S. Roosevelt Boulevard
Key West, Florida 33040
Subject: Key West International Airport
Consultant Fee Assessment
Dear Ms. Moore:
Per our agreement, attached is my assessment of the consultant fees for the proposed
AIP Project (Phase 6 Construction Management Services, Implementation of Noise
Insulation Program) at Key West International Airport. This estimate covers all tasks
which are included in the scope of services for this project.
5c ba•
The estimated consultant fee for the proposed project is $617,540.
1 am also attaching an invoice for $1,050 for my services.
Please do not hesitate to call should you have any questions regarding my assessment.
Thank you for giving me the opportunity to prepare this estimate. If I can be of any
service in the future, please let me know.
Attachments
. -- 2
- BEM
Sincerely,
Ikars (Ike) A. Cakarnis
Airport Engineer
I
May 20, 2008
KEY WEST INTERNATIONAL AIRPORT
PHASE 6 CONSTRUCTION MANAGEMENT SERVICES
IMPLEMENTATION OF NOISE INSULATION PROGRAM
INDEPENDENT COST ESTIMATE
SUMMARY OF CONSULTANT FEE ESTIMATE
1. Project Management
2. Conduct Pre -Construction Tasks & Conference
3. Construction Period Management
3A. Maintain Project Office & Provide Information
to the Public
3B. Conduct Contractor Walk -Through
3C. Provide Construction Phase Services
3D. Conduct Final Inspections
3E. Evaluate & Close -Out Project
4. Conduct Post -Modification Noise Test &
Prepare Final Report
5. Direct Costs
TOTAL
$ 1 1 1,950
$ 30,750
$ 4,620
$ 21,840
$ 307,670
$ 9,240
$ 9,240
$ 15,230
$ 107,020
$ 617,560
vnc%.Lut oir I YY -�JO LO,J I L
Project Manager 400 115 46,000
Exe. Construction Mgr. 24 135 3,240
Asst. to P.M. 200 81 16,200
TOTAL
2. Conduct Pre -Construction Tasks & Conference
Director SIP (THC)
Project Manager
Construction Manager
Exe. Construction Mgr,
Prin. Arch. (Sun Group)
Prof. Engineer
TOTAL
24 $ 198 $ 4,752
24
115
2,760
24
125
3,000
24
135
3,240
80
150
12,000
40
125
5,000
3. Construction Period Management
3A. Maintain Project Office & Provide Information to the
Public
Exec. Const. Mgr. (THC) 12 $ 135 $ 1,620
Construction Mgr. 24 125 3,000
TOTAL
38. Conduct Contractor Walk -Through
Project Manager (THC) 40 $ 115 $ 4,600
Exec. Const. Mgr. 24 135 3,240
Construction Mgr, 112 125 14,000
TOTAL
$ 111,950
$ 30,750
$ 4,620
$ 21,840
-3 -
3 C. Provide Construction Phase Service
Hours
Q=
Exect. Const. Mgr. (THC)
240 $
135
$ 32,400
Construction Mgr.
1,960
125
245,000
Proj. Arch. (Sun Group)
116
150
17,400
Prof. Engineer
44
125
5,500
Assoc. Architect
80
75
6,000
CADD Technician
24
57
1,368
TOTAL
$ 307,670
3D. Conduct Final Inspection
Exec.Const. Mgr.(THC) 24 $ 135 $ 3,240
Construction Mgr. 48 125 6,000
TOTAL $ 9,240
3 E. Evaluate and Close -Out Project
Exec .Const. Manager (THC)
24 $
135
$ 3,240
Construction Mgr.
48
125
6,000
TOTAL
$ 9,240
4. Conduct Post -Modification Noise
Test
&
Prepare Final Report
Senior Consultant (L&B)
4 $
220
$ 880
Consultant
88
145
12,760
Admin. Assistant
4
68
272
Director of SIP (THC)
2
198
396
Project Manager
8
115
920
TOTAL
$ 15,230
-4 -
5. Direct Costs
A Transportation
Sub -Total $ 47,500
2 ) Rental Car & Rental Van
66 days x $50/day $ 3,300
3 days x $80/day 240
Total $ 3,540
Total Transportation $ 51,040
B. Lodging
59 nights x $250/night
$
14,750
C.
Per Diem
82 days x $40/day
$
3,280
D.
Housing Expense - Construction Manager
11 months x $3,000/month
$
33,000
E.
Office Supplies - Construction Manager
1 1 months x $250/month
$
2,750
F
Noise Testing Equipment (L&B)
$
550
G.
Miscellaneous
$
1,650
TOTAL DIRECT COSTS
$
107,020