Item C09BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 10/15/08 DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES DEPARTMENT: AIRPORTS
STAFF CONTACT PERSON: Peter Horton
Phone: 809-5200
AGENDA ITEM WORDING: Approval of Purchase Service Order with THC, Inc., for implementation of the Noise
Insulation Program, Phase 7 Design Services.
ITEM BACKGROUND: This project will be funded 95% by the Federal Aviation Administration, and 5% by Passenger
Facility Charge Revenue.
PREVIOUS RELEVANT BOCC ACTION: Approval to submit Passenger Facility Charge Application #14 to the Federal
Aviation Administration, March 21, 2007.
CONTRACT/AGREEMENT
STAFF RECOMMENDATION: Approval
TOTAL COST: $617,066.00
COST TO AIRPORT: None
COST TO PFC: $30,853.30
COST TO COUNTY: None
REVENUE PRODUCING: No
APPROVED BY: County Attorney X
DOCUMENTATION: Included X
DISPOSITION:
/bev
AO
11 /06
New agreement
BUDGETED: Yes
SOURCE OF FUNDS: FAA & PFC Revenue
AMOUNT PER MONTH /YEAR:
OMB/Purchasing X Risk Management X
Not Required
AGENDA ITEM #
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: THC Effective Date: Execution
Expiration Date: 500 days
Contract Purpose/Description: Implementation of Noise Insulation Program (phase 7 design services)
Contract Manager: Peter Horton # 5200 Airports - Stop # 5
(name) (Ext.) (Department/ Stop)
for BOCC meeting on: 10/15/08 Agenda Deadline: 9/30/08
CONTRACT COSTS
Total Dollar Value of Contract: $617,066.00 Current Year Portion: - 290,000.00
Budgeted? Yes Account Codes: pending funding Resolution
Grant: Yes - Federal Aviation Administration
County Match: PFC revenue
ADDITIONAL COSTS
Estimated Ongoing Costs: n/a For: .
(not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
Date In
Airports Director 1 /3a /ob
Risk Managmel, 41-L 0 ri
O.M.B./Purchasing q 11 o
County Attorney I /_
Comments:
CONTRACT REVIEW
Changes
Needed Reviewer Date Out
Yes No
Pet r rton
( ) fo�anagement
(� �C4/
forOMB
County b cb/ Attorney
SEP 5 zon
AIRPORT ADMIN.
PURCHASE / SERVICE ORDER
FOR
MONROE COUNTY
To: THC Inc.
Re: PSA Agreement, Dated 10-15-03
Purchase Service Order No. 8
Resolution No.
Project Name: Implementation of Noise Insulation Program (Phase 7 Design Services)
Description of Services:
Multiple of Direct Salaries
Lump Sum X
(See Attached Scope of Services)
Reimbursable Expense
Days to Complete 500 Fee this Service Order $617,066.00
Payment for Services shall be in their entirety as per PSA, as amended.
Prepared by:
Accepted by:
Date:
Recommended by:
11'�T �+
Date: -1 — (� — Ofr
Approved by:
Date:
PHASE 7 DESIGN SCOPE OF SERVICES
IMPLEMENTATION OF NOISE INSULATION PROGRAM
KEY WEST INTERNATIONAL AIRPORT
This Phase 7 Design Scope of Services will describe tasks necessary to implement the
Noise Insulation Program for up to 45 eligible homes. There will be 45 units included in
this phase with the goal of finalizing the phase with as many units as possible in the bid
awa rd.
The services for this phase will include preliminary tasks through bid tabulation and
award. The primary differences in scope for Phase 7 Design, as compared to Phase 6
Design, are as follows:
1) This will be the last phase of the Key West program and it is catching the
remaining parcels. The remaining parcels amount to 45 so it is smaller than the
previous phase.
The THC Director of Sound Insulation Programs is the ultimate party of responsibility for
THC, Inc., and will provide program management consultation throughout the project.
The Consultant Team will be directed on a daily basis by a THC Project Manager who
will report directly to the Key West International Airport's Noise Program Coordinator
and the THC Director of Sound Insulation Programs. The THC Project Manager will be
supported by an Assistant Project Manager from the THC Atlanta headquarters office.
The Consultant Team is composed of the following disciplines. Their billable rates are
shown in parenthesis:
• THC. Inc. - The Program Manager, THC, Inc. (THC) will provide overall program
management services and support to the Airport Noise Program Coordinator as
necessary. THC will provide database services and project scheduling, along
with interaction with all participating property owners and tenants. The Director
of Sound Insulation Programs ($198.00) will have overall responsibility for the
project and provide master planning, document review and development,
scheduling and overall program management throughout the project. THC will
also assign a Project Manager ($115.00) to the project for the entire phase,
which will travel back and forth from Atlanta to Key West throughout the program.
THC will also utilize the services of an Assistant Project Manager ($81.00) for
administrative support from the Atlanta headquarters office. The THC Principal
($225.00) will have minimal involvement in this project, but will review monthly
status reports, sign and review all sub -consultant contracts, and consult with the
client and Project Managers as needed. Finally, THC will utilize the Director of
Administrative Services (112.00) to process all sub -consultant payments and
invoices, and prepare all invoices from THC to the client.
• Miller-Dunwiddie Architects — For architectural services, THC will utilize Miller-
Dunwiddie (MDA) for architectural project lead and management (Lead
Key West International Airport— Noise Insulation Program Page 1
Phase 7 Design Scope of Services 5/26/2008
Architect), as they did in the Phase 6 Design project. MDA will work with The
Sun Group, a Florida based DBE architectural firm (Local Architect) for the
majority of daily operations such as plan and document development. The term
Project Architect is used to describe all architectural services, which includes
both firms. MDA will utilize the services of a Project Manager ($190.00),
Construction Administrator ($120.00), the Principal Architect ($175.00), and a
Specifications Writer ($150.00).
The Sun Group — The local Project Architect, The Sun Group, will provide the
majority of all required architectural services for this project. The Sun Group will
be responsible for preparing the construction specifications, preparing any
necessary architectural details, assuring compliance with all applicable codes
and ordinances, performing design visit inspections at each home, developing
draft design packages for each home, reviewing draft design packages with each
homeowner, developing final design packages for each home, preparing the bid
package, leading the pre -bid conference, attending all contractor outreach
sessions and workshops where necessary, tabulating the bids for construction
services, and making the final award recommendation to THC. The Sun Group
will utilize the services of the Principal Architect ($150.00), an Engineer Principal
($125.00), an Engineer ($100.00), an Architect Associate ($75.00) and a CADD
Technician ($57.00).
Landrum & Brown - The Acoustical Engineer, Landrum & Brown (L&B) will
provide pre -modification noise testing in approximately 10% of the possible 45
units sound insulated. L&B will utilize a Senior Consultant ($220.00), two
Consultants (both rates are $145.00) and an Administrative Assistant ($68.00) on
this project.
First American Title — First American Title will provide all services associated
with securing avigation easements and recording said easements on the titles of
the subject properties. The consultant team will process and secure consent
agreements as allowed from mortgage holders for an avigation easement relative
to the title of the properties.
Center for Energy & Environment (CEE) - The Ventilation Consultant (CEE)
will attend the Design Visit at each home to identify moisture concerns, document
the location and operation of existing air conditioning systems, determine if
house pressure changes exist due to air handler operation and flow from supply
registers, record digital pictures of key house features and assist Project
Architect in determining if there are pre-existing deficiencies present. CEE will
assess current conditions within the homes and determine the impact that will be
created by tightening the homes via the installation of acoustic treatments. The
ventilation consultant will provide ventilation design services to assist the Project
Architect during the design development phase. In addition to attending the
Design Visit with the Project Architect, the Ventilation Consultant will provide
supplements to the architectural designs with ventilation modifications, where
necessary. CEE will utilize the services of a Ventilation Engineer ($165.00) and
a Ventilation Technician ($100.00) to provide these services.
Key West International Airport — Noise Insulation Program Page 2
Phase 7 Design Scope of Services 5/26/2008
Travel Summary
This section explains the travel budgeting for the THC Consultant Team. Each task has
a travel section following the task description where appropriate. If there is no travel
section following a task description, then there is no travel planned for this task. The
following information explains the number of trips planned and the allotted days, nights
and budgeted costs for each member of the various companies represented on the
consultant team.
THC has budgeted eleven (11) trips for the Project Manager and four (4) trips for the
Director of Sound Insulation Programs, for a total of 15 trips. Where other tasks require
trips for the Project Manager, they will be absorbed into the 11 trips budgeted so that
more than one task can be addressed by the Project Manager during the same trip. All
trips budgeted for THC are scheduled as non-stop, round trip flights from Atlanta, GA to
Key West, FL. Round trip airfare is budgeted at $1,187.50 per flight. Hotel
accommodations are budgeted at $250.00 per night. Auto rental is budgeted at $50.00
per day. Per diem is budgeted at $60.00 per day. Our hectic daily implementation
schedule in Key West requires us to eat breakfast at the hotel, which is not cheap. This
schedule requirement is the primary reason we are increasing our per diem estimate so
as to cover the food costs on this project. For THC employees traveling to Key West
from Hartsfield-Jackson Atlanta International Airport, the parking fee at the airport is
$12.00 per day. There are no trips budgeted for the THC Principal, Assistant Project
Manager or Director of Administrative Services for THC.
MDA has budgeted two (2) trips for their Project Manager and two (2) trips for their
Construction Administrator. All trips budgeted for MDA are scheduled from
Minneapolis, MN to Key West and budgeted at $825.00 per flight. Hotel
accommodations are budgeted at $250.00 per night. Auto rental is budgeted at $50.00
per day. Per deim is budgeted at $60.00 per day. For MDA employees traveling to Key
West from Minneapolis -St. Paul International Airport, the parking fee at the airport is
$14.00 per day. There are no trips budgeted for the MDA Principal Architect or
Specifications Writer.
The Sun Group will travel back and forth to the project site by automobile. Travel is
from West Palm Beach, FL. There is a total of 8 automobile trips budgeted for this
phase at a cost of $450.00 per trip for associated travel expenses. Hotel
accommodations are budgeted at $250.00 per night for a total of forty-five (45) nights.
Since The Sun Group employees are driving to Key West, there is no auto rental
budgeted. Per deim charges are budgeted however at $60.00 per day for fifty-seven
(57) days. Personnel traveling for the Sun Group include the Principal Architect, the
Engineer Principal, the Engineer and the Architect Associate. There are no travel
expenses included for The Sun Group CADD Technician or clerical support person.
CEE has budgeted for six (6) trips for this project. These are comprised of one (1) trip
for the Ventilation Engineer and five (5) trips for the Ventilation Technician. All trips
budgeted for CEE are scheduled from Minneapolis, IVIN to Key West and budgeted at
Key West International Airport — Noise Insulation Program Page 3
Phase 7 Design Scope of Services 5/26/2008
$825.00 per flight. Hotel accommodations are budgeted at $250.00 per night for a total
of 23 nights. Auto rental is budgeted at $50.00 per day for a total of 29 days. Per diem
is budgeted at $60.00 per day for a total of 29 days.
The Acoustical Engineer, Landrum & Brown, has budgeted for one (1) trip for two (2)
employees (total of two (2) trips) for pre -modification noise testing in the field. These
two employees (Consultant 1 and Consultant 2) will spend two (2) nights and three (3)
days in Key West. All trips budgeted for Landrum & Brown are scheduled from Boston,
MA to Key West and budgeted at $587.50 per flight. Hotel accommodations are
budgeted at $250.00 per night. Auto rental is budgeted at $80.00 per day (only one
vehicle budgeted for both Consultants) due to the L&B employees needing a van to
accommodate the noise testing equipment. Per diem expenses are budgeted at $60.00
per day for each Consultant. There are no trips budgeted for the L&B Senior Consultant
or the Administrative Assistant.
Travel Summary for the Project
Company
Position
No. of Trips
THC
Director of Sound Insulation Programs
4
THC
Program Manager
11
MDA
MDA Project Manager
4
MDA
Construction Administrator
1
Sun Group
Prin. Architect & staff (by automobile
8
CEE
Ventilation Engineer
1
CEE
Ventilation Technician
5
L&B
Consultant 1
1
L&B
Consultant 2
1
Additional Expenses
Also included in the expense budget for L&B are expenses associated with their noise
testing equipment. These include the fee for use of their noise testing equipment, the
LD824, at $250.00, and the shipping expenses associated with transporting this
equipment at $300.00.
Also included in the expense budget for THC, The Sun Group, CEE and MDA, are CO
Monitors for each house (45) at a cost of $45.00 apiece, printing, postage, conference
room rental for contractor outreach sessions (two), bid advertisement fees, long
distance telephone charges, copying fees and shipping costs.
Key West International Airport — Noise Insulation Program Page 4
Phase 7 Design Scope of Services 5/26/2008
Project Tasks
TASK 1 PROJECT MANAGEMENT
The THC Project Manager will perform general project -related management and
coordination with the Airport Noise Program Coordinator. This task includes preparation
of monthly invoices and progress reports, FAA coordination, project management plan
updates, sub -consultant coordination and agreements, and schedule updates. This
task also includes conference calls with the Consultant Team and related
documentation. The Project Architect, Title Company, Ventilation Consultant and
Acoustical Engineer will perform general project -related coordination with the THC
Project Manager. This includes preparation of monthly invoices and progress reports,
FAA coordination, and schedule updates. The THC Project Manager will travel to the
project site as necessary for coordination with the participating homeowners, the airport
staff, and the various members of the consultant team. The Project Manager will also
provide services off -site on a continuing basis. The Assistant Project Manager will
provide services throughout the Project Management task also. The Project Manager
will always be available for interaction as circumstances arise. This task also includes
time and travel expenses allotted for the THC Director of SIP, Project Manager, and
Assistant Project Manager to travel to Key West to perform Homeowner Orientation
sessions with all participating property owners and tenants.
The THC Principal will be responsible for the preparation of all sub -consultant invoices,
the development of all sub -consultant contracts, and submit overall project team
invoices to Monroe County. (This is the only task where time is budgeted for the THC
Principal) THC's Director of Administrative Services will process all sub -consultant
invoices, reports, receipts, contracts, insurance certificates, etc., throughout the project.
As a result, minimal time for this person is included in each of the 15 tasks.
This task only includes time for THC personnel. This task includes 100% of the
Principal's hours, approximately 85% of the Director of Sound Insulation
Program's hours, approximately 44% of the Project Manager's hours,
approximately 33% of the Assistant Project Manager's hours, and approximately
7% of the Director of Administrative Services hours. The summary of hours for this
task is as follows:
Summary of Hours -THC
Position
Hours
Hourly Rate
Principal
24
$225.00
Director of Sound Insulation Programs
360
$198.00
Project Manager
460
$115.00
Assistant to Project Manager
100
$81.00
Director of Administrative Services
4
$112.00
THC has budgeted for six (6) trips for the Project manager and two (2) trips for the
director of SIP. Accommodations are budgeted at four (4) nights, five (5) day stays for
Key West International Airport — Noise Insulation Program Page 5
Phase 7 Design Scope of Services 5/26/2008
the Project Manager, and three (3) nights, four (4) day stays for the Director of Sound
Insulation Programs, each trip. These trips will be throughout the project and address
typical project related issues and duties related to the homeowners, sub -consultants
and Monroe County officials.
Travel Summary for this Task
Company
Position
I No. of Trips
THC
Director of Sound Insulation Programs
2
THC
Program Manager
6
TASK 2 PROVIDE SUPPORT TO THE OFFICE AND PROVIDE
INFORMATION TO THE PUBLIC AS REQUIRED
The THC Project Manager and Assistant Project Manager will answer inquiries from,
and provide information to, the public, the media, and the County as appropriate. They
will support the Noise Insulation Program Coordinator in conducting daily program
implementation. The Project Manager will accompany the Noise Program Coordinator
on homeowner visits as often as possible, and at the discretion of the Airport Noise
Program Coordinator, as long as these visits coincide with the Project Manager's travel
schedule relative to the program budget. Likewise, the THC Project Manager will attend
the airport's Ad -Hoc Committee meetings on Noise as directed by the Airport Noise
Program Coordinator to provide status reports on the progress of the Noise Insulation
Program and other related matters during the term of this phase.
Examples of noise insulation materials, such as different window and door assemblies,
will be available in the Project Office for inspection along with photographs of completed
work, product brochures and application forms. The THC Project Manager and/or the
Principal Architect's Associates will schedule appointments as needed to meet with
Homeowners in the Project Office to view and discuss the product displays. These
appointments will coincide with other project -related trips to Key West.
This task includes approximately 4% of the Project Manager's hours,
approximately 8% of the Assistant Project Manager's hours, and approximately
7% of the Director of Administrative Services hours. The summary of hours for this
task is as follows:
Summary of Hours - THC
Position
Hours
Hourly Rate
Project Manager
40
$115.00
Assistant to Project Manager
24
$81.00
Director of Administrative Services
4
$112.00
There is no travel associated with this task.
Key West International Airport — Noise Insulation Program Page 6
Phase 7 Design Scope of Services 5/26/2008
TASK 3 UPDATE PROGRAM POLICIES
The THC Project Manager will update the programs policies that describe the step-by-
step process for the Key West International Airport Noise Insulation Program. All
revisions to forms and or presently used contracts and documents will be included in the
update.
This task includes approximately 4% of the Director of Sound Insulation
Program's hours, 1% of the Project Manager's hours, approximately 2.5% of the
Assistant Project Manager's hours, and approximately 7% of the Director of
Administrative Services hours. The summary of hours for this task is as follows:
Summary of Hours - THC
Position
Hours
Hourly Rate
Director SIP
16
$198.00
Project Manager
8
$115.00
Assistant to Project Manager
8
$81.00
Director of Administrative Services
4
$112.00
There is no travel associated with this task.
TASK 4 CONTRACTOR OUTREACH & TRAINING
The THC Project Manager will provide all necessary contractors outreach services in an
attempt to maximize the number of bidding contractors. For interested general
contractors, the THC Project Manager will review program processes, as well as review
all program contractor requirements and expectations. The THC Project Manager will
perform a review of the licenses, insurance policies and bonding capacity information
for the awarded general contractor. In addition, the THC Project Manager will conduct a
training session to review insulation installation, mechanical installation and
window/door installation expectations. The THC Director of Sound Insulation Programs
will also attend the training session and provide expertise to the contractor. The Project
Manager will utilize the assistance of the Assistant Project Manager from the Atlanta
headquarters office to prepare outreach material and documents for the attending
contractors.
The CEE Ventilation Engineer will review all ventilation specifications and training
documents to assure the most up-to-date policies and procedures for ventilation is
utilized in the program. The Ventilation Technician will travel to Key West for one week
to provide on -site outreach and on -site training to the contractor in proper ventilation
techniques and procedures.
For THC, this task includes approximately 2% of the Director of Sound Insulation
Program's hours, approximately 2.5% of the Project Manager's hours,
approximately 2.5% of the Assistant Project Manager's hours, and approximately
Key West International Airport — Noise Insulation Program Page 7
Phase 7 Design Scope of Services 5/26/2008
7% of the Director of Administrative Services hours. The summary of hours for this
task is as follows:
Summary of Hours -THC
Position
Hours
Hourly Rate
Director SIP
8
$198.00
Project Manager
24
$115.00
Assistant to Project Manager
8
$81.00
Director of Administrative Services
4
$112.00
For CEE, this task includes approximately 26% of the Ventilation Engineer's
hours and approximately 18% of the Ventilation Technician's hours. The summary
of hours for this task is as follows:
Summary of Hours - CEE
Position
Hours
Hourly Rate
Ventilation Engineer
10
$165.00
Ventilation Technician
40
$100.00
For MDA, this task includes approximately 12% of the Project Manager's hours.
The summary of hours for this task is as follows:
Summary of Hours - MDA
Position
Hours
Hourly Rate
Project Manager
8
$190.00
The THC Project Manager will travel to Key West for a four (4) night, five (5) day stay.
The Director of Sound Insulation Programs will travel to Key West for a three (3) night,
four (4) day stay. Meetings with the Monroe County officials and the Airport Noise
Program Coordinator may be scheduled and held during this time as necessary.
The MDA Project Manager will also travel to Key West for a one (1) night, two (2) day
trip for the contractor outreach and training. As time permits, the MDA Project Manager
may also attend any scheduled meetings with the Monroe County officials and the
Airport Noise Program Coordinator.
Travel Summary for this Task
Company
Position
No. of Tri s
THC
Director of Sound Insulation Pro rams
1
THC
Project Manager
1
MDA
Project Manager
1
CEE
Ventilation Technician
1
Key West International Airport — Noise Insulation Program Page 8
Phase 7 Design Scope of Services 5/26/2008
TASK 5 LEGAL DOCUMENT ADMINISTRATION
The THC Project Manager will utilize the services of the THC Assistant Project Manager
(APM) to communicate and coordinate with First American Title to secure title
commitments for each of the participating properties. First American Title will provide
an opinion of title, which would identify the vesting of ownership for the property. The
opinion of title will also identify any and all mortgages, liens and encumbrances on the
property, which would require signature of consent to the avigation easement and a
subordination of the easement.
The THC Project Manager will utilize extensive assistance frorn the THC Assistant
Project Manager (budgeted at 80 hours) to coordinate the activities in obtaining the
consents and subordination agreements. This entails identifying the lien holder,
providing the lien holder with the consent and subordination agreements, explaining the
program and the lien holders' rights, and responding to any questions or concerns that
the lien holder(s) may have with the consent or subordination agreements. The THC
Assistant Project Manager will manage the receipt of consents and subordination
agreements by tracking it in the database. Upon receipt of the executed consents and
subordination agreements, the THC Project Manager will have them recorded at County
records. The recording of the avigation easements should occur as soon as possible in
the program process.
For THC, this task includes 1% of the Project Manager's hours, approximately
27% of the Assistant Project Manager's hours, and approximately 7% of the
Director of Administrative Services hours. The summary of hours for this task is as
follows:
Summary of Hours - THC
Position
Hours
Hourly Rate
Project Manager
8
$115.00
Assistant Project Manager
80
$81.00
Director of Administrative Services
4
$112.00
100% of the charges for First American Title are included in this task.
There is no travel associated with this task.
TASK 6 CONSTRUCTION SPECIFICATION REVISION
The THC Project Manager and the Principal Architect (MDA) will revise the current Key
West International Airport Residential Sound Insulation Program construction
specification document in all divisions (division zero — seventeen), especially in the
areas of General Conditions, Architectural Details and Ventilation Design Requirements.
MDA will utilize all staff on this task, with significant time allocated to the Specifications
Key West International Airport — Noise Insulation Program Page 9
Phase 7 Design Scope of Services 5/26/2008
Writer (40 hours) and the Construction Administrator (40 hours). This work shall include
revisions, as necessary, to the appendices, including:
♦ Appendix A — Project Team Contacts
♦ Appendix B — Approved Manufacturers & Products
♦ Appendix C — Sample Project Forms
♦ Appendix D — Standard Drawings & Code Index
♦ Appendix E — Program Policy Statements
The THC Director of Sound Insulation Programs will review all revisions.
For THC, this task includes approximately 2% of the Director of Sound Insulation
Program's hours, 1% of the Project Manager's hours, and approximately 7% of
the Director of Administrative Services hours. The summary of hours for this task is
as follows:
Summary of Hours - THC
Position
Hours
Hourly Rate
Director SIP
8
$198.00
Project Manager
8
$115.00
Director of Administrative Services
4
$112.00
For MDA, this task includes approximately 28.5% of the Principal Architect's
hours, approximately 7.5% of the Project Manager's hours, approximately 53% of
the Specifications Writer's hours, and approximately 31% of the Construction
Administrator's hours. The summary of hours for this task is as follows:
Summary of Hours - MDA
Position
Hours
Hourly Rate
Principal Architect
2
$175.00
Project Manager
10
$190.00
Construction Administrator
40
$120.00
Specifications Writer
40
$150.00
There is no travel associated with this task.
TASK 7 PRODUCT REVIEW
The THC Project Manager and Project Architect (MDA) will conduct a thorough review
of all acoustic window and door products to include:
♦ New product research and approval
♦ Shop drawing review and approval
♦ STC criteria establishment
Key West International Airport — Noise Insulation Program Page 10
Phase 7 Design Scope of Services 5/26/2008
♦ Revision of approved product lists
This task will require a two (2) night, three (3) day trip for the MDA Project Manager and
a three (3) night, four (4) day trip for the MDA Construction Administrator. There are no
trips budgeted for THC personnel under this task.
For THC, this task includes 1% of the Project Manager's hours, and approximately
7% of the Director of Administrative Services hours. The summary of hours for this
task is as follows:
Summary of Hours - THC
Position
Hours
Hourly Rate
Project Manager
8
$115.00
Director of Administrative Services
4
$112.00
For MDA, this task includes approximately 12% of the Project Manager's hours,
approximately 10.5% of the Specifications Writer's hours, and approximately
12.5% of the Construction Administrator's hours. The summary of hours for this
task is as follows:
Summary of Hours - MDA
Position
Hours
Hourly Rate
Project Manager
8
$190.00
Construction Administrator
16
$120.00
Specifications Writer
8
$150.00
Travel Summary for this Task
Company
Position
No. of Trips
MDA
Project Manager
1
MDA
Construction Administrator
1
TASK 8 DOCUMENT ARCHITECTURAL, MECHANICAL,
VENTILATION AND ELECTRICAL SITE CONDITIONS
(Design Visits)
The THC Project Manager, The Sun Group Architect Associate, Engineer, and the CEE
Ventilation Technician will inspect each property in a four (4) week period in an effort to
define pre-existing deficiencies that are not eligible for program funding and/or that
could complicate the proposed acoustic scope of work. These deficiencies would
include pre-existing code issues, structural issues, environmental issues, moisture
issues, insect infestation and safety issues. The Architect Associate will document all
pre-existing deficiencies in the field, analyze them with The SUN Group Principal
Architect in the West Palm Beach office, and forward the information to the THC Project
Manager for review.
Key West International Airport — Noise Insulation Program Page 11
Phase 7 Design Scope of Services 5/26/2008
During these Design Visits, the Architect Associate, Engineer and Ventilation
Technician will also collect sufficient architectural, mechanical, ventilation and electrical
data on each home to document the existing conditions for proposed treatment
recommendation. At this time, general building metrics, unusual building conditions, and
relevant building code conditions will be documented as a basis for future treatment
recommendations and construction detailing. The Architect Associate will photograph
and, in conjunction with the Engineer and Ventilation Technician, will prepare written
documentation of the existing conditions at each residence. Detailed floor plans will be
developed showing the number and location of all windows, doors, perimeter
penetrations, and potential treatment areas (e.g., wall, ceiling, attic, soffit, skirting,
exposed framing, etc.). Door and window schedules will elaborate types, sizes, and
styles of these elements. The mechanical and electrical information will indicate the
existing HVAC systems configuration and capacity. The Ventilation Technician will also
document the existing ventilation (rate and method of fresh air exchange) status and
determine any required ventilation modifications.
The THC Project Manager and SUN Group Architect Associate will schedule
appointments with each eligible participant for on -site design visits and will conduct
these design visits to collect data on each of the homes, over the course of the four
week period. As stated earlier, The SUN Group Engineer and CEE Ventilation
Technician will also participate in these design visits over the four (4) week period. The
THC Assistant Project Manager will provide various administrative services relative to
this task from the Atlanta headquarters office.
In meeting with the participating homeowners during these design visits, the THC
Consultant Team will review the steps to participation, explain all the requisite
paperwork the Homeowner must fill out in order to participate in the program, secure
title and mortgage information, collect architectural data on the home, and answer
specific Homeowner questions. The Consultant Team will also discuss treatment
options, technical issues and other noise insulation measures with the Homeowners
during these design visits.
For THC, this task includes approximately 21% of the Project Manager's hours,
approximately 13% of the Assistant Project Manager's hours, and approximately
7% of the Director of Administrative Services hours. The summary of hours for this
task is as follows:
Summary of Hours - THC
Position
Hours
Hourly Rate
Project Manager
224
$115.00
Assistant to the Project Manager
40
$81.00
Director of Administrative Services
4
$112.00
Key West International Airport — Noise Insulation Program Page 12
Phase 7 Design Scope of Services 5/26/2008
For The SUN Group, this task includes approximately 46.5% of the Architect
Associate's hours, and approximately 45.5% of the Engineer's
hours. The summary of hours for this task is as follows:
Summary of Hours — SUN GROUP
Position
Hours
Hourly Rate
Architect Associate
240
$75.00
Engineer
210
$100.00
For CEE, this task includes approximately 73% of the Ventilation Technician's
hours and 21% of the Ventilation Engineer's hours. The summary of hours for this
task is as follows:
Summary of Hours — CEE
Position
Hours
Hourly Rate
Ventilation Engineer
8
$165.00
Ventilation Technician
160
$100.00
The THC Project Manager will stay in Key West for two weeks at a time, returning home
for the weekend between these two week intervals. Thus the travel associated with this
Task for the THC Project Manager amounts to 2 trips, each consisting of thirteen (13)
nights, fourteen (14) day stays for a total of 26 nights and 28 days.
The SUN Group Engineer and Architect Associate will travel together by automobile
each week during the four week design visit period. Thus this will amount to 4 trips by
automobile and four (4) nights, five (5) day stays for each person for a total of 32 nights
and 40 days combined for these two SUN Group employees.
The CEE Ventilation Technician will also travel home each weekend during the four
week design visit period. This will equate to four trips, each made up of four (4) nights
and five (5) days for a total of 16 nights and 20 days.
Travel Summary for this Task
Company
Position
No. of Trips
rHC
Project Manager
2
SUN Group
Architect Associate automobile
4
SUN Group
Engineer automobile with Architect
CEE
Ventilation Technician
4
TASK 9 PERFORM PRE- MODIFICATION NOISE AUDIT
Immediately following the architectural survey developed from the design visits, the
Acoustical Engineer (L&B) will conduct a pre -modification noise audit of selected
homes. Measurements will be used to verify the necessity for modifications identified
Key West International Airport — Noise Insulation Program Page 13
Phase 7 Design Scope of Services 5/26/2008
during the design process. Pre -modification data will be compared with post -
modification measurements to document the achieved increase in noise reduction, and
as a check on quality control. Pre -modification measurements will be used to consult
with the Consultant Team on treatment protocols.
The number of homes to be measured will be approximately 10% of the total number of
homes being insulated in Phase 7. The sample will be selected to represent the range
of housing types expected. Usually, each home that is measured before construction
will be measured afterwards as well.
The noise level reduction (NLR) measurements essentially consist of placing a
loudspeaker inside each of the rooms that will be measured. The electrical signal of a
pink noise source is fed through the amplification/loudspeaker system and is filtered to
simulate aircraft noise. The technician will measure the average interior sound level
within the room and the sound level directly outside each exterior element (i.e., doors,
windows, and walls). An overall NLR will be mathematically computed based on the
measured test data and the acoustical conditions of each room.
For L&B, this task includes approximately 67% of the Senior Consultant's hours,
approximately 92% of the Consultant 1's hours, 100% of the Consultant 2's hours,
and 50% of the Administrative Assistant's hours. The summary of hours for this
task is as follows:
Summary of Hours — L&B
Position
Hours
Hourly Rate
Senior Consultant
4
$220.00
Consultant 1
44
$145.00
Consultant 2
26
$145.00
Administrative Assistant
2
$68.00
The L&B Consultant 1 and Consultant 2 will both spend two (2) nights and three (3)
days in Key West.
Travel Summary for this Task
Comr)anv
Position
No. of Trips
L&B
Consultant 1
1
L&B
Consultant 2
1
TASK 10 DEVELOP ACOUSTIC DESIGN PACKAGE
This task involves the interaction of all consultant team members except First American
Title.
The Acoustic Design Package documents existing conditions, floor plans and
miscellaneous items that are to be incorporated into the design documents. It also
Key West International Airport — Noise Insulation Program Page 14
Phase 7 Design Scope of Services 5/25/2008
contains the recommended acoustical treatments to the windows, doors, ceilings, and
walls. The acoustical designs will be aimed at achieving the FAA Handbook minimum
reduction goal of 5 decibels goal and/or an interior noise level no greater than 45 dB
DNL.
The Project Architect (SUN Group) will develop the noise insulation designs (for up to
45 units) in full compliance with the policies, standards, and specifications issued by the
FAA for AIP projects with oversight from MDA. The Acoustic Design Package will
include the following information:
• General Requirements,
• Elevation Photographs,
• Special Requirements,
• Structural Description,
• Contractor General Notes,
• Homeowner Requirements,
• Schematic Architectural Plans,
• Schematic Mechanical Plans,
• Schematic Electrical Plans,
• Product Selection Icons,
• Door and Window Schedules.
The SUN Group will utilize all of their billable personnel during this task. The Principal
Architect will oversee the development of the design packages, using 65 hours or 20%
of their overall allotted time. This task will require a major time commitment from the
CADD Technician (approximately 64% of the hours budgeted for the CADD Technician,
or 278 hours). It will also require 167 hours (32.5%), of the time allotted to the Architect
Associate. The Engineer will also use 135 hours (29.5%) of their allotted time during
this task. The SUN Group Principal Architect will develop and distribute the Design
Packages to the Consultant Team for internal review and discussion. The Engineer
Principal will spend approximately 22.5 hours in reviewing the packages and providing
oversight on this task.
MDA will also review the design packages and provide input from the Principal Architect
(3 hours), Project Manager (15 hours), Construction Administrator (40 hours) and
Specifications Writer (12 hours).
CEE will expend the balance of their hours from each employee on this task. This
amounts to 20 hours for the Ventilation engineer and 20 hours for the Ventilation
Technician.
Likewise, L&B will also expend the balance of their hours on this task. They will utilize
the Senior Consultant (two hours), the Consultant 1 (four hours) and provide clerical
work from the Administrative Assistant (two hours) relative to the noise reduction
qualities of the acoustic recommendations. Since we have an ongoing knowledge of
the typical acoustical improvements required for the Key West homes, this is a minimal
Key West International Airport — Noise Insulation Program Page 15
Phase 7 Design Scope of Services 5/26/2008
requirement of L&B, and therefore only needs a few hours for review and input (the
balance of their allotted hours).
Following internal review and revision from all consultant team members, the THC
Project Manager will meet with the Airport Manager and/or Airport Noise Program
Coordinator to review the Acoustic Design Packages and discuss any outstanding
issues as necessary. The MDA Project Manager and CEE Ventilation Technician will
attend the meetings as required for explanation of technical issues that may need
clarification. Any necessary revisions to the Acoustic Design Packages will be
completed by the THC Consultant Team prior to formal presentations (design review
meetings) to the Homeowners.
For THC, this task includes approximately 2% of the Project Manager's hours and
approximately 7% of the Director of Administrative Services hours. The summary
of hours for this task is as follows:
Summary of Hours - THC
Position
Hours
Hourly Rate
Project Manager
24
$115.00
Director of Administrative Services
4
$112.00
For The SUN Group, this task includes approximately 20.5% of the Principal
Architect's hours, approximately 33% of the Engineer Principal's hours,
approximately 32.5% of the Architect Associate's hours, approximately 29.5% of
the Engineer's hours, and approximately 64% of the CADD Technician's hours.
The summary of hours for this task is as follows:
Summary of Hours — SUN GROUP
Position
Hours
Hourly Rate
Principal Architect
65
$150.00
Architect Associate
167
$75.00
Engineer Principal
22.5
$125.00
Engineer
135
$100.00
CADD Technician
278
$57.00
For CEE, this task includes approximately 52.5% of the Ventilation Engineer's
hours and approximately 9% of the Ventilation Technician's hours. The summary
of hours for this task is as follows:
Summary of Hours — CEE
Position
Hours
Hourly Rate
Ventilation Engineer
20
$165.00
Ventilation Technician
20
$100.00
Key West International Airport — Noise Insulation Program Page 16
Phase 7 Design Scope of Services 5/25/2008
For L&B, this task includes the remaining 33% of the Senior Consultant's hours,
the remaining 8% of the Consultant 1's hours, and the remaining 50% of the
Administrative Assistant's hours. The summary of hours for this task is as follows:
Summary of Hours — L&B
Position
Hours
Hourly Rate
Senior Consultant
2
$220.00
Consultant 1
4
$145.00
Administrative Assistant
2
$68.00
For MDA, this task includes approximately 43% of the Principal Architect's hours,
approximately 23% of the Project Manager's hours, approximately 16% of the
Specifications Writer's hours, and approximately 31% of the Construction
Administrator's hours. The summary of hours for this task is as follows:
Summary of Hours - MDA
Position
Hours
Hourly Rate
Principal Architect
3
$175.00
Project Manager
15
$190.00
Construction Administrator
40
$120.00
Specifications Writer
12
$150.00
The MDA Project Manager and CEE Ventilation Engineer will each travel to Key West
for a three (3) night, four (4) day stay.
Travel Summary for this Task
Cam Panv
I Position
No. of Tri s
MDA
Project Manager
1
CEE
Ventilation Engineer
1
TASK 11 DESIGN REVIEW WITH HOMEOWNERS
Over a three (3) week period, The THC Project Manager and SUN Group Principal
Architect will review the Acoustic Design Package with each Homeowner (up to 45
homes) on site at the participating homes. They will explain all treatment
recommendations and product selections such as color, style, and material. Any
changes proposed by the Homeowner will be reviewed by the Consultant Team prior to
approval. Issues arising from Homeowners' refusal of proposed treatments will be
addressed according to program policies. During this visit, the THC Project Manager will
also review the legal documents with the Homeowner. This task will also require much
preparation from the THC Project Manager and the SUN Group Principal Architect in
advance of the actual design review meetings. The THC Project Manager will utilize the
services of the Assistant Project Manager from the Atlanta headquarters office during
this preparation period.
Key West International Airport — Noise Insulation Program Page 17
Phase 7 Design Scope of Services 5126/2008
The THC Project Manager and SUN Group Principal Architect will schedule
appointments with the Homeowners to present the Acoustical Design Packages. In the
event of required revisions, the Principal Architect will make all changes and develop
the final Design Package by utilizing his Architect Associate and CADD Technician.
the SUN Group Principal Architect will also utilize their clerical support during this task.
For THC, this task includes approximately 18% of the Project Manager's hours,
approximately 13% of the Assistant Project Manager's hours, and approximately
7% of the Director of Administrative Services hours. The summary of hours for this
task is as follows:
Summary of Hours - THC
Position
Hours
Hourly Rate
Project Manager
192
$115.00
Assistant to Project Manager
40
$81.00
Director of Administrative Services
4
$112.00
For The SUN Group, this task includes approximately 50% of the Principal
Architect's hours, approximately 5% of the Architect Associate's hours,
approximately 5% of the Engineer's hours approximately and 10% of the CADD
Technician's hours. The summary of hours for this task is as follows:
Summary of Hours — SUN GROUP
Position
Hours
Hourly Rate
Principal Architect
159
$150.00
Engineer
24
$100.00
Architect Associate
24
$75.00
CADD Technician
45
$57.00
The THC Project Manager will stay in Key West for the entire three (3) week design
review period. Thus the travel associated with this Task for the THC Project Manager
amounts to 1 trip, consisting of twenty (20) nights and twenty-one (21) days.
The SUN Group Principal Architect will travel by automobile each week during the three
(3) week design visit period. Thus this will amount to 3 trips by automobile, each
consisting of four (4) nights, five (5) day stays for the Principal Architect, total of twelve
(12) nights and fifteen (15) days.
Travel Summary for this Task
Company
Position
No. of Tri s
THC
Project Manager
1
SUN Group
Principal Architect automobile
3
Key West International Airport — Noise Insulation Program Page 18
Phase 7 Design Scope of Services 5/26/2008
TASK 12 DEVELOP BID DOCUMENTS
The consultant team will develop a complete set of construction documents that meet all
FAA requirements and the requirements of the local authorities. The construction
documents will include written specifications that describe the products, suppliers,
materials, and workmanship that are acceptable and which meet the technical
requirements of the project. The construction documents will also include the plans and
details referenced to the specifications sections. The documents will be of sufficient
detail to be used for the formal bid process as well as for the actual construction phase
of the work.
Once all of the Homeowners in Phase 7 have signed -up (or declined to participate) the
Principal Architect will compile all of the Acoustic Design Packages for those properties
included in the bid package.
The bid package set will contain at least the following information for each residence:
• Floor plan that shows the existing construction and modifications that shall be
made for each habitable level and the roof plan;
• Door and window schedules that are keyed to identifying marks on the floor
plans and that call out the specific modifications that are required, complete
with elevation drawings of typical doors and windows;
• HVAC upgrade requirements including ventilation capacity and
electrical capacity; and
• Detailed drawings of special installation techniques required for windows,
doors, and other elements.
• Required construction time period, limitations for simultaneous construction,
performance requirements and completion requirements
This task is comprised primarily of Project Architect time from both NIDA and The SUN
Group (majority of time coming from The SUN Group). The SUN Group Engineer will
provide detailed specifications for each house (90 hours), with assistance from the
Engineer Principal (45 hours), and the CADD Technician will utilize his time (106 hours)
developing the drawings during this task.
The MDA Principal Architect will provide review expertise as needed, the MDA Project
Manager and MDA Construction Administrator will review and consult on all bid
documents, and the MDA Specifications Writer will consult on the bid documents as
needed.
The THC Project Manager will provide the general requirements, wage rates, labor
policies, and other legally required contractual documents in accordance with Monroe
Key West International Airport— Noise Insulation Program Page 19
Phase 7 Design Scope of Services 5/26/2008
County protocols for inclusion in the Project Manual. The
THC Director of Sound Insulation Programs will consult with the consultant team on this
task as needed. The SUN Group Principal Architect will develop construction
documents that meet applicable requirements, including bid forms, special provisions,
technical specifications, house plans, equipment schedules, and details.
The Phase 7 design work will produce one bid package containing up to 45 homes.
For THC, this task includes less that 1% of the Director of Sound Insulation
Program's hours and the Project Manager's hours, and approximately 7% of the
Director of Administrative Services hours. The summary of hours for this task is as
follows:
Summary of Hours - THC
Position
Hours
Hourly Rate
Director SIP
2
$198.00
Project Manager
8
$115.00
Director of Administrative Services
4
$112.00
For The SUN Group, this task includes approximately 19% of the Principal
Architect's hours, approximately 67% of the Engineer Principal's hours,
approximately 14.5% of the Architect Associate's hours, approximately 19.5% of
the Engineer's hours, and approximately 24.5% of the CADD Technician's hours.
The summary of hours for this task is as follows:
Summary of Hours — SUN GROUP
Position
Hours
Hourly Rate
Principal Architect
60
$150.00
Engineer Principal
45
$125.00
Engineer
90
$100.00
Architect Associate
76
$75.00
CADD Technician
106
$57.00
For MDA, this task includes the remaining 28.5% of the Principal Architect's
hours, approximately 7.5% of the Project Manager's hours, approximately 16% of
the Specifications Writer's hours, and approximately 6% of the Construction
Administrator's hours. The summary of hours for this task is as follows:
Summary of Hours - MDA
Position
Hours
Hourly Rate
Principal Architect
2
$175.00
Project Manager
5
$190.00
Construction Administrator
8
$120.00
Specifications Writer
12
$150.00
Key West International Airport — Noise Insulation Program Page 20
Phase 7 Design Scope of Services 5/26/2008
There is no travel associated with this task.
TASK 13 REQUEST FOR BIDS
The THC Project Manager will prepare an advertisement for bid and post it accordingly.
The THC Project Manager will consult with the Monroe County Attorney's office and
Airport Noise Program Coordinator as necessary, and assure that the advertisement
meets with all Monroe County requirements. The bid advertisement will be reviewed by
the THC Director of Sound Insulation Programs.
For THC, this task includes approximately .5% of the Director of Sound Insulation
Program's hours, approximately 1% of the Project Manager's hours, and
approximately 7% of the Director of Administrative Services hours. The summary
of hours for this task is as follows:
Summary of Hours - "rHC
Position
Hours
Hourly Rate
Director SIP
2
$198.00
Project Manager
16
$115.00
Director of Administrative Services
4
$112.00
For MDA, this task includes approximately 6% of the Project Manager's hours,
and the remaining 5% of the Specifications Writer's hours. The summary of hours
for this task is as follows:
Summary of Hours - MDA
Position
Hours
Hourly Rate
Project Manager
4
$190.00
Specifications Writer
4
$150.00
There is no travel associated with this task.
TASK 14 CONDUCT PRE -BID CONFERENCE
The THC Consultant team will hold a mandatory Pre -Bid Conference prior to the bid
openings. This will provide all pre -qualified contractors the opportunity to ask questions
regarding the project and discuss the site conditions. Any necessary revisions and/or
addenda to the Bid Documents will be prepared, along with responses to questions, and
will be distributed to all bidders in accordance with the procedures described in the Bid
Documents. Bid forms will be simplified as much as possible without compromising the
ability to evaluate the bids received. The THC Director of Sound Insulation Programs,
THC Project Manager, the MDA Project Manager and The SUN Group Principal
Architect will attend the Pre -Bid Conference.
Key West International Airport — Noise Insulation Program Page 21
Phase 7 Design Scope of Services 5/26/2008
For THC, this task includes approximately 5.5% of the Director of Sound
Insulation Program's hours, approximately 2% of the Project Manager's hours,
and approximately 7% of the Director of Administrative Services hours. The
summary of hours for this task is as follows:
Summary of Hours - THC
Position
Hours
Hourly Rate
Director SIP
24
$198.00
Project Manager
24
$115.00
Director of Administrative Services
4
$112.00
For The SLIN Group, this task includes approximately 5% of the Principal
Architect's hours. The summary of hours for this task is as follows:
Summary of Hours — SUN GROUP
Position
Hours
Hourly Rate
Principal Architect
16
$150.00
For MDA, this task includes approximately 18% of the Project Manager's hours.
The summary of hours for this task is as follows:
Summary of Hours - MDA
Position
Hours
Hourly Rate
Project Manager
12
$190.00
This task will require a trip by the THC Project Manager, the MDA Project Manager and
Director of Sound Insulation Programs to attend the Pre -Bid Conference. The THC
Project Manager will spend two (2) nights and three (3) days in Key West during this
period. The additional time will be to attend to any homeowner concerns and questions,
and various project management tasks. The THC Director of Sound Insulation
Programs will spend (1) night and two (2) days in Key West for this task, to primarily
attend the Pre -Bid Conference only, The MDA Project Manager will spend one (1)
nights and two (2) days in Key West for this task. The SUN Group Principal Architect
will also travel to Key West for the Pre -Bid Conference by automobile for a one (1)
night, two (2) day stay.
Travel Summary for this Task
Company
Position
No. of Trips
THC
Project Manager
1
THC
Director of Sound Insulation Programs
1
MDA
Project Manager
1
SUN Group
Principal Architect (by automobile
1
Key West International Airport — Noise Insulation Program Page 22
Phase 7 Design Scope of Services 5/26/2008
TASK 15 OPEN AND EVALUATE BIDS
The Bids will be opened by the County in accordance with their established procedure.
The County Attorney will review and certify the Bid process. The County will forward
copies of all bids to the THC Project Manager for review and recommendation for
award.
The THC Project Manager, The Sun Group Principal Architect, the MDA Project
Manager and the MDA Construction Administrator will analyze the bids for compliance
with the Bid Documents and to determine the lowest cost and best -qualified bidder. The
results of the analysis will be tabulated and a recommendation for award of the contract
will be submitted to the Airport Noise Program Coordinator by the THC Director of
Sound Insulation Programs.
For THC, this task includes the remaining hours for the Director of Sound
Insulation, the THC Project Manager, and the THC Director of Administrative
Services. The summary of hours for this task is as follows:
Summary of Hours - THC
Position
Hours
Hourly Rate
Director SIP
4
$198.00
Project Manager
8
$115.00
Director of Administrative Services
4
$112.00
For MDA, this task includes the remaining hours of the Project Manager and the
remaining hours of the Construction Administrator. The summary of hours for this
task is as follows:
Summary of Hours - MDA
Position
Hours
Hourly Rate
Project Manager
5
$190.00
Construction Administrator
9
$120.00
For The SUN Group, this task includes the remaining hours of the Principal
Architect. The summary of hours for this task is as follows:
Summary of Hours — SUN GROUP
Position
Hours
Hourly Rate
Principal Architect
8
$150.00
There is no travel associated with this task.
Key West International Airport — Noise Insulation Program Page 23
Phase 7 Design Scope of Services 5/26/2008
Phase 7 Design Budget by Task
Task No.
Task Description
Lump -Sum Amount
Phase 7 Desian
1
Project Management
$166,189.00
2
Maintain Project Office and Provide Information to the Public
$6,992.00
3
Update Program Policies
$5,184.00
4
Contractor Outreach, Certification & Training
$21,601.00
5
Legal Document Administration
$32,598.00
6
Construction Specification Revision
$15,052.00
7
Product Review
$9,776.00
8
Document Architectural, Mechanical, Ventilation & Electrical
$124,719.00
9
Perform Pre -modification Noise Audit
$15,011.00
10
Develop Acoustic Design Package
$78,214.50
11
Design Review with Homeowners
$70,382.50
12
Develop Bid Documents
$42,191.00
13
Requests for Bids
$6,072.00
14
Conduct Pre -Bid Conference
$17,694.00
15
Open & Evaluate Bids
$5,390.00
TOTAL PSO BUDGET
5/26/2008
$617,066.00
IKE"
INDEPENDENT KOST EST1yIATES
P. O. Box 46681
St. Pete Beach
Florida 33741
(727) 367-2910
May 24, 2008
Ms. Bevette Moore
Airport Operations
3491 S. Roosevelt Boulevard
Key West, Florida 33040
Subject: Key West International Airport
Consultant Fee Assessment
Dear Ms, Moore:
Attached is my assessment of the consultant fees for the proposed AIP Project
(Phase 7 - Design Phase, Implementation of Noise Insulation Program) at Key West
International Airport. This estimate covers all tasks which are included in the scope
of services for this project.
The estimated consultant fee for the proposed project is $669,530.
1 am also attaching an invoice for $1,050 for my services.
Please do not hesitate to call should you have any questions regarding my assessment.
Thank you for giving me the opportunity to prepare this estimate. If I can be of any
service in the future, please let me know.
Attachments
Sincerely,
Ikars (Ike) A. Cakarnis
Airport Engineer
i l
/ y
qq t�
May 24, 2008
KEY WEST INTERNATIONAL AIRPORT
PHASE 7 - DESIGN PHASE, IMPLEMENTATION
OF NOISE INSULATION PROGRAM
INDEPENDENT COST ESTIMATE
SUMMARY OF CONSULTANT FEE ESTIMATE
1.
2.
3.
4.
S.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
Project Management
Provide Support to the Office & Provide
Information to the Public as Required
Update Program Policies
Contractor Outreach & Training
Legal Document Administration
Construction Specification Revision
Product Review
Document Architectural, Mechanical,
Ventilation & Electrical Site Conditions
Perform Pre -Modification Noise Audit
Develop Acoustic Design Package
Design Review With Homeowners
Develop Bid Documents
Request for Bids
Conduct Pre -Bid Conference
Open and Evaluate Bids
nirart C'nctc
TOTAL
$ 127,820
$ 8,360
$ 5,310
$ 22,160
$ 38,010
$ 28,010
$ 12,630
$ 84,530
$ 14,070
$ 86,880
$ 58,090
$ 44,740
$ 5,700
$ 14,860
$ 11,880
$ 106,480
$ 669,530
-2-
1 . Project Management
Hours
S=
Principal (THC)
40 $
225
$ 9 ,000
Director SIP
248
198
49,104
Project Manager
528
115
60,720
Asst. Project Manager
100
81
8,100
Director Adm. Services
8
1 1 2
896
TOTAL $ 127,820
2. Provide Support to the Office & Provide Information
to the Public as Required
Project Manager (THC) 48 $ 115 $ 5,520
Asst. Project Manager 24 81 1,944
Director Admin. Services 8 112 896
TOTAL $ 8,360
3. Update Program Policies
Director SIP (THC)
12 $
198
$ 2,376
Project Manager
16
1 1 5
1,840
Asst. Project Manager
8
81
648
Director Asst. Services
4
1 1 2
448
TOTAL
$ 5,310
4. Contractor Outreach & Training
Director SIP (THC)
32 $
198
$ 6,336
Project Manager
40
115
4,600
Asst. Project Manager
8
81
648
Director Admin. Services
8
1 1 2
896
Ventilation Engineer (CEE)16
165
2,640
Ventilation Technician
40
100
4,000
Project Manager (MDA)
16
190
3,040
TOTAL
$ 22,160
8.
=]a
5. Legal Document Administration
Hours �t cost
Proj. Mgr. (THC) 12 1 1 5 1,380
Asst. Project Manager 80 81 6,480
Director Admin. Services 8 1 1 2 896
First American Title Ins. Co. 29,250
TOTAL $ 38,010
6. Construction Specification Revision
Director SIP (THC)
6 $
198
$ 1.188
Project Manager
12
1 1 5
1,380
Director Admin. Services
4
1 1 2
448
Principal Architect (MDA) 2
175
350
Project Manager
16
190
3,040
Construction Admin.
80
120
9,600
Specifications Writer
80
150
12,000
TOTAL
$ 28,010
7. Product Review
Project Manager (THC)
12 $
1 1 5
$ 1,380
Director Admin. Services
4
1 1 2
448
Project Manager (MDA)
24
190
4,560
Construction Admin.
32
120
3,840
Specifications Writer
16
150
2,400
TOTAL
$ 12,630
Document Architectural,
Mechanical, Ventilation
& Electrical Site Conditions
Project Manager (THC)
250 $
1 1 5
$ 28,750
Asst. Project Manager
40
81
3,240
Director Admin. Services
8
112
896
Arch. Associate (SLIN)
200
75
15,000
Engineer Associate
180
100
18,000
Ventilation Tech. (CEE)
160
100
16,000
Ventilation Engineer
16
165
2,640
TOTAI
$ 84,530
-4-
9. Perform Pre -Modification Noise Audit
Hours R= cost
Senior Consultant (L&B) 4 $ 220 $ 880
Consultant 90 145 13,050
Admin. Assistant 2 68 136
TOTAL $ 14,070
10. Develop Acoustic Design Package
Project Manager (THC) 24
115
2,760
Director Admin. Services 4
112
448
Principal Architect (SUN)64
150
9,600
Architect Associate 140
75
10,500
CADD Technician 280
57
15,960
Engineer Principal 24
125
3,000
Engineer Associate 116
100
11,600
Ventilation Engineer(CEE) 48
165
7,920
Ventilation Technician 20
100
2,000
Senior Consultant (L&B) 2
220
440
Consultant 4
145
580
Admin. Assistant 2
68
136
Principal Architect (MDA) 3
175
525
Project Manager 46
190
8,740
Construction Admin. 80
120
9,600
Specification Writer Z4
150
3,600
TOTAL
$ 86,880
11. Design Review With Homeowners
Project Manager (THC)
216 $
115
$ 24,840
Asst. Project Manager
40
81
3,240
Director Admin. Services
4
112
448
Prin. Architect (SUN)
160
150
24,000
Engineer Associate
20
100
2,000
Architect Associate
20
75
1,500
CADD Technician
44
57
2,508
TOTAL
$ 58,090
-5-
12. Develop Bid Documents
Hours
Raw
C=
Director SIP (THC)
2 $
198
$ 396
Project Manager
12
115
1,380
Director Admin. Services
4
112
448
Prin. Architect (SUN)
60
150
9,000
Engineer Principal
48
125
6,000
Engineer Associate
76
100
7,600
Architect Associate
64
75
4,800
CADD Technician
108
57
6,156
Prin. Architect (MDA)
2
175
350
Project Manager
16
190
3.,090
Construction Admin.
16
120
1,920
Specification Writer
24
150
3,600
TOTAL
$ 44,740
13. Request For Bids
Director SIP (THC)
2 $
198
$ 396
Project Manager
12
115
1,380
Director Admin. Services
4
1 1 2
448
Project Manager (MDA)
12
190
2,280
Specifications Writer
8
150
1,200
TOTAL
$ 5,700
14. Conduct Pre -Bid Conference
Director SIP (THC)
16 $
198
$ 3,168
Project Manager
24
115
2,760
Director Admin. Services
4
1 1 2
448
Project Manager (MDA)
32
190
6,080
Prin. Architect (SUN)
16
150
2,400
TOTAL
$ 14,860
1t:.
1 5. Open and Evaluate Bids
Director SIP (THC) 2 $
198
$ 396
Project Manager 32
115
3,680
Director Admin. Services 4
1 1 2
448
Project Manager (MDA) 16
190
3,040
Construction Admin. 16
120
1,920
Prin. Architect (SUN) 16
150
2,400
TOTAL
$ 11,880
16. Direct Costs
A Travel
1 ) Airline Tickets
Atlanta -Key West (THC) 15
x $
$1,188 =$17, 820
Minneapolis -Key West(MDA) 5
x
825 4,125
Minneapolis - Key West (CEE) 6
x
825 4,950
Boston - Key West (L&B) 2
x
588 1,176
Sub -Total
$ 28,070
2) POV
West Palm Beach - Key West
8 trips x $450/trip
$ 3,600
3) Rental Car & Rental Van
136 days x $50/day =
$ 6,800
3 days x $80/day =
240
Total
$ 7,040
4) Parking
At Atlanta 101 days x $12/day=$1,212
At Minneapolis 50 days x$14/day= 700
Total $ 1,910
Total Travel $ 40,620
-7-
B.
Lodging
E.
Postage/FederalExpress
F.
Printing
$
3,000
G.
Monitors for each House 45 x $45
$
2,030
H.
Noise Testing Equipment (L&B)
$
550
I.
Miscellaneous
$
2,000
TOTAL DIRECT COSTS
$
106,480