Item C12BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: October 15, 2008 Division: Public Works
Bulk Item: Yes X No — Department: Facilities Maintenance
Staff Contact Person: John W. Kinw/292-4431
AGENDA ITEM WORDING: Approval to amend and exercise the first option to renew the contract
with Culver's Cleaning Company for Janitorial Services at Veteran's Memorial Park Restrooms, Little
Duck Key, Monroe County.
ITEM BACKGROUND: The current contract with Culver's Cleaning Company terminates October
31, 2008, but provides for two one-year options to renew. It also gives Culver the option to clean the
restrooms either at opening or at closing.
PREVIOUS RELEVANT BOCC ACTION: On October 17, 2009, the BOCC approved award and
entered into a contract with Culver's Cleaning Company for janitorial services at Veteran's Park
restrooms.
CONTRACT/AGREEMENT CHANGES: Contract will commence November 1, 2008 and
terminate October 31, 20(9; monthly fee will increase by 4.1% (CPI-U for the 12-month period ending
in December 2007) from $2,000/mo. to $2,082/mo; and janitorial services will be performed in the
morning, instead of the morning or evening option.
STAFF RECOMMENDATIONS: Approval.
TOTAL COST: $24,984.00/annual
$ 2,082.00/month
COST TO COUNTY: same
BUDGETED: Yes X No
SOURCE OF FUNDS: TDC
REVENUE PRODUCING: 'Yes _ No X � `IAMOUNT PER MONTH— Year
1l"
APPROVED BY: County Atty_ V
urchasing _ Risk Management
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM 4
MEMORANDUM
DATE: September 29, 2008
TO: Dent Pierce, Division Director
Public Works
FROM: John W. King, Sr. Director
Lower Keys Operations
RE: Agenda Item — October 15, 2009 BOCC Meeting
Amend and Execute the First Option to Renew Agreement
With Culver's Cleaning Company for Janitorial Services at
Veteran's Park
The contract with Culver's Cleaning Services terminates October 31, 2008. It does provide to two
one-year renewal options, and also gives the option to clean either at park opening in the morning
or closing in the evening.
Staff recommends at this time to amend the contract to stipulate cleaning be done at park opening
in the morning, and to exercise the first one-year option for renewal and have the contract
commencing November 1, 2008 and terminating October 31, 2009.
I hereby recommend approval to amend and renew the contract with Culver Cleaning Company for
the janitorial services at Veteran's Memorial Park and the opening and closing of the Park
restrooms.
I WKJj bw
Enclosures
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Culver's Cleaning Co
Contract #
Effective Date: 11/01/08
Expiration Date: 10/31/09
Contract Purpose/Description:
For the Janitorial Services, and the opening
and closing of the Veterans Memorial Park
restrooms.
Contract Manager: Jo Walters
4549 Facilities Maint/Sto #4
(Name)
(Ext.) (Department/Stop #)
for BOCC meeting on 10/15/08
Agenda Deadline: 09130/08
CONTRACT COSTS
Total Dollar Value of Contract: $ 24,984.00 Current Year Portion: $ 24,984.00
Budgeted? Yes® No ❑ Account Codes: Lff —I&YO S3DFbo _TM 91 W X--93Oy6o
Grant: $ NIA -
County Match: $ NIA -
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (e . maintenance, utilities, janitorial, sf
CONTRACT REVIEW
Changes
Date Out
Date n
Needed Reviewer
Q 3
Division Director � 3
Yes❑ No
Risk Manag erO
Yes❑ NoLZ
D.M.B.IPurc as g +d �
Yes❑ Nol�
County Attorney
Yes❑ Nopp &144oi
QZ�U
a
Comments:
Revised 2/27/0 t MCP #2
A�1, EMM U AND FIRST RENEWAL AGREEMENT
(JANITORIAL SERVICES, VETERAN'S MEMORIAL PARK RESTROOMS LITTLE DUCK KEY)
r TMSS FIRST RENEWAL AGREEMENT is made and entered into this day of
V �r� 2008, between MONROE COUNTY {hereinafter "County" or "Owner'}, a political
vision of the State of Florida, whose address is 1100 Simonton 5trect, Key West, Florida 33040, and
CULVEWS CLEANING COMPANY (hereinafter -Culver"), whose address is Post Office Box
500333, Marathon, Florida 33050
WHEREAS, the parties hereto did on October 17, 2007 enter into an Agreement for Janitorial
Service, Veteran's Memorial Park Restrooms, Little Duck Key (hereinafter "Original Agreement); and
WHEREAS, the parties have found the Original Agreement to be mutually beneficial; and;
WHEREAS, both parties desire to amend this agreement as to the cleaning schedule of the
rest wma; and
WHEREAS, the parties find that it would be mutually beneficial to enter into this amendment and
first renewal agreement; now therefore
NOW THEREFORE, IN CONSIDERATION of the mutual promises and covenants set forth
below, the parties agree as follows:
1. Paragraph 2.13., WORK HOURS. Item ii, is amended to read:
"The contractor shall clean all rest rooms (men's, women's, and handicap) seven ()
mornings per week upon openmg•"
2. In accordance with Paragraph 4 of the Original Agreement, the County exercises the option
to renew the Original Agreement for the first of the two (2) one-year terms. This term will
commence on November 1, 2008 and terminate October 31, 2009. The contract amount is
adjusted 4.1% from $2,000.00 per month to $2,082.00 per month in accordance with the
percentage change in the U.S. Department of Commerce Consumer Price index (CPl-U) for
all Urban Consumers as reported by the U.S. Bureau of Labor Statistics and shall be based
upon the CPI-U computation at December 31 of the previous year
3. Except us set forth in paragraphs I and 2 of this Amendment and First Renewal Agreement,
m all other respects, the terms and conditions set forth in the Original Agreement remain in
full Carve and effect.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year lust
above written.
(SEAT.)
ATTEST: DANNY L. KOLHAGE, CLERK
By
Deputy Clerk
Witnesses for CONTRACTOR:
Signature -act- " 05
Date
/ . ;� -'t --- -
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
13y
MayorlChairperson
CULVER'S G COMPANY
By g [
Pant Name YP•Y
I zcc, k
M E t; iis1TYt?R Y
Date ROV D AS T
P
ISTANTGOU YATTORNEY '36/6 �
- Date
JANt DRIAL SERVICE SPEOIRCAVONS
VETERAN'S MEMORIAL PARK RESTROOMS, LITTLE DUCK KEY
'MONROE COUNTY, FLORtOA
AGREEMENT"
FOR
JANITORIAL SERVICE
VETFRAN' S MEMORIAL PARK RESTROOMS
LITTLE DUCK KEY
MONTROE COUNTY, FLORIDA
This Agreement is made and entered into this )? day of October, 2007, between
MONROF COUNTY, FLORIDA ("COUNTY"), a political subdivision of the State of
Florida, whose address is 1100 Simonton Street, Key West, Florida 33040, and
CULVER'S CLEANING COMPANY ("CONTRACTOR"), whose address is Post
Office Box 500333, Marathon, Florida 33050-0333,
WHEREAS, COUNTY desires janitorial services be provided for Veteran's
Memorial Park restrooms on Little Duck Key, and
WHEREAS, CONTRACTOR desires and is able to provide janitorial services
for Veteran's Memorial Park restrooms on Little Duck Key; and
WHEREAS, it serves a legitimate public purpose for CONTRACTOR to provide
janitorial services Veteran's Memorial Park restrooms on Little Duck Key, now
therefore,
IN CONSIDERATION of the mutual promises and covenants contained herein,
it is agreed as follows:
T. THE AGREEMENT'
The Agreement consists of this document and its exhibits only.
I. SCOPE OF. TOE WQRK:
A. DESCRIPTION
i. The contractor shall furnish janitorial services including all necessary
supplies and equipment required in the performance of same, for the rest
room facilities located at Veteran's Memorial Park on Little Duck Key,
Mile Marker 40, Monroe County Florida. The restrooms include one
women's restroom with three toilets and one sink; a men's restroom with
two toilets, one urinal and one sink; and a handicap restroom with one
toilet and one sink.
A moment 1-1 October 2007
,IANITIJAIAL SERVICE SPECIFICATIONS
VETERAN'S MEMORIAL PARK RESTROOMS, LITTLE DUCK KEY
MONROE COUNTY, FLORIDA
ii. The contractor shall be responsible for unlocking the rest room facilities
seven (7) days per week promptly at 7:30 a.m.
iii. The contractor shall be responsible for locking the rest room facilities
seven (7) nights per week promptly at sunset.
B. WORK HOURS
i. The contractor shall open and unlock all rest moms (men's, women's, and
handicap) seven (7) days per week at 7:30 a.m,
ii. The contractor shall clean all rest rooms (men's, women's, and handicap)
seven (7) nights per week upon closing, or seven (7) mornings per week
upon opening.
iii. The contractor shall close and lock all required rest room facilities seven
(7) nights per week at sunset.
C. REST ROOM SANffATION
Rest room sanitation shall include the following services:
L All floors, concrete surfaces and ramps must be swept with a straw
broom & the loose dirt removed.
ii. Wash and disinfect floor and upon completion, floor is to be
mopped to a damp dry condition.
iii. Stall partitions damp cleaned.
iv. All commodes, urinals, basins and vanities shall be scoured and
disinfected.
V. All urinal traps shall be specially cleaned and disinfected.
vi. All sanitary napkin receptacles shall be cleaned, waste disposed,
and: disinfected,
vii. All paper products shall be rep laced/repienished, to include toilet
paper, paper towels and sanitary products. Restrooms are
equipped with the Cormatic paper towel and toilet paper
dispensers.
viii. All Cormatic soap Dispensers are to be filled with hand soap,
ix. All slop sink closets are to be cleaned completely each week and
mops, buckets, etc., removed to storerooms after usage.
X. All trash receptacles are to emptied on a daily basis,
xi.Ali other work necessary to maintain a clean and sanitary condition in
these rest roams shall be accomplished, whether it is specifically noted
in these specifications or not.
Agreement 1-2 Oewber 2007
JANITORIAL SERVICE SPECIFICATIONS
VETERAN'S MEMORIAL PARK RESTROOMS, LITTLE DUCK KEY
MONROE COUNTY, FLORIOA
D. COORDINATION OF THE WORK
i. Contractor shall provide maximum amount of janitorial services with the
minimum amount of interference to rest room occupants.
H. Coordination of the work with the County area representative shall be the
responsibility of the contractor. The contractor shall perform the work
during hours and times as specified.
iii. Keys shall be issued to the contractor by the area representative at the start
of the Contract. Written confirmation of receipt of keys shall be signed by
the contractor. The contractor shall return all keys as issued upon
expiration of the Contract or termination.
iv. The contractor shall be responsible for the cost of changing locks, etc., for
all keyed secured areas for which the contractor does not return the keys.
v. The contractor shall report any problems regarding open doors and/or
vandalism to the Facilities Maintenance Area Representative immediately.
E. PAPER PRODUCTS AND SUPPLIES
i. The contractor shall provide all supplies necessary for the cleaning
performance of his work. All supplies, including but not limited to, hand
soap, paper towels, toilet paper, and trash can liners, shall be supplied by
the contractor.
ii. The contractor shall maintain stock in each facility in an amount sufficient
to last through the next cleaning day.
F. INSPECTION OF WORK
i. Random inspections shall be performed by County Representatives from
the Public Works Division administering the contracts,
ii. Deficiencies shall be corrected within a twenty-four (24) hour period of
notification to the contractor. Failure of the contractor to correct such
deficiencies shall result in prorated deduction from the monthly invoice.
3. ,PAYMENTS TO CONTRACTOR
A. COUNTY'S performance and obligation to pay under this agreement, is
contingent upon annual appropriation by the Board of County Commissioners,
COUNTY shall pay in accordance with the Florida local Government Prompt
Payment Act; payment will he made after delivery and inspection by COUNTY
and upon submission of a proper invoice by CONTRACTOR.
Agreement 1-3 October
JANITORIAL SERVICE SPECIFICATIONS
VETERAN'S MEMORIAL PARK RESTROOMS, LITTLE DUCT( KEY
MONROE COUNTY, FLORIDA
B. CONTRACTOR shall submit to COUNTY monthly invoices in arrears on or
before the 30"' day of the following month in each of the twelve (12) months,
with supporting documentation acceptable to the Clerk, if necessary,
Acceptability to the Clerk is based on generally accepted accounting principles
and such laws, rules and regulations as may govern the Clerk's disbursal of
funds. The Contract amount shall be as stated by the CONTRACTOR's bid as
follows: Two Thousand and no1100—Dollars (S2,000.00) per month.
4. TERM OF AGREEMENT
This Agreement shall commence on November 1, 2007, and ends upon October 31,
2008, unless terminated earlier under paragraph 18 of this Agreement.
The COUNTY shall have the option to renew this Agreement for up to an additional two
(2) one year periods at terms and conditions mutually agreeable to the parties, exercisable
upon written notice given at least 60 days prior to the end of the initial term. Unless the
contract clearly indicates otherwise, references to the "term" of this Agreement shall
mean the initial term of one year.
The Contract amount shall be adjusted annually in accordance with the percentage
change in the U.S. Department of Commerce Consumer Price Index (CPl-U) for all
Urban Consumers as reported by the U.S. Bureau of Labor Statistics and shall be based
upon the CPI-U computation at December 31 of the previous year.
5. ACCEPTANCE OF CONDITIONS BY CONTRACTOR
CONTRACTOR has, and shall maintain throughout the term of this Agreement,
appropriate licenses. Proof of such licenses and approvals shall be submitted to the
COUNTY upon request.
G. FINANCI U RECO10S OF CONTRACTOR
CONTRACTOR shall maintain all books, records, and documents directly pertinent to
performance under this Agreement in accordance with generally accepted accounting
principles consistently applied. Each party to this Agreement or their authorized
representatives shall have reasonable and timely access to such records of each other
party to this Agreement for public records purposes during the term of the Agreement and
for four years following the termination of this Agreement. If an auditor employed by the
COUNTY or Clerk determines that monies paid to CONTRACTOR pursuant to this
Agreement were spent for purposes not authorized by this Agreement, the
CONTRACTOR shall repay the monies together with interest calculated pursuant to Sec.
55.03, Florida Statutes, running from the date the monies were paid to CONTRACTOR.
7. PUBLIC ACCESS
The COUNTY and CONTRACTOR shall allow and permit reasonable access to, and
inspection of, all documents, papers, letters or other materials in its possession or under
Agreement 1.4 October 2007
JANITORIAL SERVICE SPECIFICATIONS
VETERAN'S MEMORIAL PARK RESTROOMS, LITTLE DUCK KEY
MONROE COUNTY, FLORIDA
its control subject to the provisions of Chapter 119, Florida Statutes, and made or
received by the COUNTY and CONTRACTOR in conjunction with this Agreement, and
the COUNTY shall have the right to unilaterally cancel this Agreement upon violation of
this provision by CONTRACTOR.
CONTRACTOR covenants and agrees to indemnify and hold harmless Monroe County
Board of County Commissioners from any and all claims for bodily injury (including
death), personal injury, and property damage (including property owned by Mourne
County) and any other losses, damages, and expenses (including attorney's fees) which
arise out of, in connection with, or by reason of services provided by CONTRACTOR
occasioned by the negligence, errors, or other wrongful act of omission of
CONTRACTOR, its employees, or agents.
The extent of liability is in no way limited to, reduced, or lessened by the insurance
requirements contained elsewhere within this agreement. Failure of CONTRACTOR to
comply with the requirements of this section shall be cause for immediate termination of
this agreement.
Prior to execution of this agreement, CONTRACTOR shall furnish the COUNTY
Certificates of Insurance indicating the minimum wverage limitations in the following
amounts:
WORKER'S COMPENSATION AND EMPLOYER'S LIABILTIY INSURANCE:
Where applicable, worker's compensation coverage to apply for all employees at a
minimum statutory limit as required by Florida Law, and Employee's Liability coverage
in the amount of $100,000 0o bodily injury by accident, $500, 000,00 bodily injury by
disease, policy limits, and $100.000.00 bodily injury by disease, each employee.
The Contractor shall purchase and maintain, throughout the term of the contract,
EMPLOYEE DISHONESTY INSURANCE in the minimum amount of $10,000.00 per
Occurrence which will pay for losses to County property or money caused by the
fraudulent or dishonest acts of the Contractor's employees or its agents, whether acting
alone or in collusion of others.
COMPREHENSIVE AUTOMOBILE VEIIICLE LIABILITY INSURANCE: Motor
vehicle liability insurance, including applicable no-fault coverage, with limits of liability
of not less than $100,000.00 per occurrence, combined single limit for Bodily Injury
Liability and Property Damage Liability, If single limits are provided, the minimum
acceptable limits are $1.00,000.00 per person, $300,000.00 per occurrence, and
$50 0_,_00.00 property damage. Coverage shall include all owned vehicles, all non -awned
vehicles, and all hired vehicles.
Agreemern 1-5 October 2007
JANITORtAL SERVICE SPECIFICATIONS
VETERAN'S MEMORIAL PARK RESTROOMS, LITTLE DUCK KEY
MONROE COUNTY. FLORIDA
COMMERCIAL GENERAL LIABILITY: Commercial general liability coverage with
limits of liability of not less than $300_00 I_00 per occurrence combined single limit for
Bodily Injury Liability and Property Damage Liability.
CERTIFICATES OF INSURANCE, Original Certificates of Insurance shall be provided
to the COUNTY within fifteen (15) days of the award of Bid and certified copies
provided if requested. Each policy certificate shall be endorsed with a provision that not
less than thirty (30) calendar days' written notice shall be provided to the COUNTY
before any policy or coverage is canceled or restricted. The underwriter of such
insurance shall be qualified to do business in the State of Florida. Monroe County shall
be named as an additional insured on the Vehicle Liability and Commercial General
Liability insurance. If requested by the County Administrator, the insurance coverage
shall be primary insurance with respect to the COUNTY, its officials, employees, agents
and volunteers.
9, NON -WAIVER OF IMMUNITY
Notwithstanding the provisions of See. 768.28, Florida Statutes, the participation of
COUNTY and CONTRACTOR in this Agreement and the acquisition of any commercial
liability insurance coverage, self-insurance coverage, or local government liability
insurance pool coverage shalt not be deemed a waiver of immunity to the extent of
liability coverage, nor shall any Agreement entered into by the COUNTY be required to
contain any provision for waiver.
10. INDEPENDENT CONTRACTO
At all times and for all purposes under this agreement CONTRACTOR is an independent
and not an employee of the Board of County Commissioners of Monroe County. No
statement contained in this agreement shall be construed so as to find CONTRACTOR or
any of his employees, subs, servants, or agents to be employees of the Board of County
Commissioners of Monroe County.
11. NONDISCMUMATION
The parties agree that there will be no discrimination against any person, and it is
expressly understood that upon a determination by a court of competent jurisdiction that
discrimination has occurred, this Agreement automatically terminates without any further
action on the part of any party, effective the date of the court order, The parties agree to
comply with all Federal and Florida statutes, and all local ordinances, as applicable,
relating to nondiscrimination. These include but are not limited to: I) Title VII of the
Civil Rights Act of 1964 (PL 88-352). which prohibit discrimination in employment on
the basis of race, color, religion, sex, and national origin; 2) Title IX of the Education
Amendment of 1972, as amended (20 USC §§ 1681-1683, and 1685-1686), which
prohibits discrimination on the basis of sex; 3) Section 504 of the Rehabilitation Act of
1973, as amended (20 USC § 794), which prohibits discrimination on the basis of
handicaps; 4) The Age Discrimination Act of 1975, as amended (42 USC §§ 610I-6107),
Agreement 1 li October 2007
JANITORIAL SERVICE SPECACATIONS
VETERAN'S MEMORIAL PARK RESTROOMS, LITTLE DUCK KEY
MONROE COUNTY, FLORIDA
which prohibits discrimination on the basis of age; 5) The Drug Abuse Office and
Treatment Act of 1972 (Pi. 92-255), as amended, relating to nondiscrimination on the
basis of drug abuse; 6) The Comprehensive Alcohol Abuse and Alcoholism Prevention,
Treatment and Rehabilitation Act of 1970 (PI, 91-616), as amended, relating to
nondiscrimination on the basis of alcohol abuse or alcoholism; 7) The Public Health
Service Act of 1912, §§ 523 and 527 (42 USC §§ 690dd-3 and 290ee-3), as amended,
relating to confidentiality of alcohol and drug abuse patent records; S) Title VIll of the
Civil Rights Act of 1969 (42 USC §§ 3601 et seq.), as amended, relating to
nondiscrimination in the sale, rental or financing of housing; 9) The Americans with
Disabilities Act of 1990 (42 USC §§ 1201), as amended from time to time, relating to
nondiscrimination in employment on the basis of disability; 10) Monroe County Code
Chapter 13, Article VI, which prohibits discrimination on the basis of race, color, sex,
religion, national origin, ancestry, sexual orientation, gender identity or expression,
familial status or age; and 11) any other nondiscrimination provisions in any federal or
state statutes which may apply to the parties to, or the subject matter of, this Agreement.
12. ASSIGNMENT/SUBCONTRACT
CONTRACTOR shall not assign or subcontract its obligations under this agreement to
others, except in writing and with the prior written approval of the Board of County
Commissioners of Monroe County, which approval shall be subject to such conditions
and provisions as the Board may deem necessary. This paragraph shall be incorporated
by reference into any assignment or subcontract and any assignee or sub shall comply
with all of the provisions of this agreement. Unless expressly provided for therein, such
approval shall in no manner or event N deemed to impose any additional obligation upon
the board.
13. COMPLIANCE WITH LAW AND LICENSE REOUMMENTS
In providing all services/goods pursuant to this agreement, CONTRACTOR shall abide
by all laws of the Federal and State government, ordinances, rules and regulations
pertaining to, or regulating the provisions of, such services, including those now in effect
and hereinafter adopted. Compliance with all laws includes, but is not limited to, the
immigration laws of the Federal and State government. Any violation of said statutes,
ordinances, rules and regulations shall constitute a material breach of this agreement and
shall entitle the Board to terminate this Agreement. CONTRACTOR shall possess
proper licenses to perform work in accordance with these specifications throughout the
term of this Agreement.
14, DISCLOSURE AND CONFLICT OF INTEREST
CONTRACTOR represents that it, its directors, principals and employees, presently have
no interest and shall acquire no interest, either direct or indirect, which would conflict in
any manner with the performance of services required by this contract, as provided in
Sect. 112,311, et seq., Florida Statutes. COUNTY agrees that officers and employees of
the COUNTY recognize and will be required to comply with the standards of conduct for
Agreement 1-7 October 2007
JANITORIAL SERVICE SPECIFICATIONS
VETERAN'S MEMORIAL PARK RESTROOM5, LITTLE DUCK KEY
MONROE COUNTY, FLORIDA
public officers and employees as delineated in Section 112.313, Florida Statutes,
regarding, but not limited to, solicitation or acceptance of gifts; doing business with one's
agency; unauthorized compensation; misuse of public position, conflicting employment
or contractual relationship; and disclosure or use of certain information.
Upon execution of this contract, and thereafter as changes may require, the
CONTRACTOR shall notify the COUNTY of any financial interest it may have in any
and all programs in Monroe County which the CONTRACTOR sponsors, endorses,
recommends, supervises, or requires for counseling, assistance, evaluation, or treatment.
This provision shall apply whether or not such program is required by statute, as a
condition of probation, or is provided on a voluntary basis.
COUNTY and CONTRACTOR warrant that, in respect to itself, it has neither employed
nor retained any company or person, other than a bona fide employee working solely for
it, to solicit or secure this Agreement and that it has not paid or agreed to pay any person,
company, corporation, individual, or firm, other than a bona fide employee working
solely for it, any fee, commission, percentage, gift, or other consideration contingent
upon or resulting from the award or making of this Agreement. For the breach or
violation of the provision, the CONTRACTOR agrees that the COUNTY shall have the
right to terminate this Agreement without liability and, at its discretion, to offset from
monies owed, or otherwise recover, the full amount of such fee, commission, percentage,
gift, or consideration.
15, NO PLEDGE OF CREDIT
CONTRACTOR shalt not pledge the COUNTY'S credit or make it a guarantor of
payment or surety for any contract, debt, obligation, judgment, lien, or any form of
indebtedness. CONTRACTOR further warrants and represents that it has no obligation
or indebtedness that would impair its ability to fulfill the terms of this contract.
lb. NOTICE RE! UIREMEN_F
Any notice required or permitted under this agreement shall be in writing and hand
delivered or mailed, postage prepaid, to the other party by certified mail, returned receipt
requested, to the following:
FOR COUNTY:
Monroe County
Facilities Maintenance Department
3583 South Roosevelt Boulevard
Key West, FL 33040
17. TAXES
FOR CONTRACTOR:
Anthony Culver
Culver's Cleaning Company
Post Office Box 500333
Marathon, Florida 33050-0333
COUNTY is exempt from payment of Florida State Sales and Use taxes.
CONTRACTOR shall not be exempted by virtue of the COUNTY'S exemption from
Agieemem 1-8 October 2007
JANITORIAL SERVICE SPECIFICATIONS
VETERAN'S MEMORIAL PARK RESTROOMS, LITTLE DUCK KEY
MONROE COUNTY, FLORIDA
paying sales tax to its suppliers for materials used to fulfill its obligations under this
contract, nor is CONTRACTOR authorized to use the COUNTY'S Tax Exemption
Number in securing such materials. CONTRACTOR shall be responsible for any and all
taxes, or payments of withholding, related to services rendered under this agreement.
18. ]MRIvIINATIQN
A. The COUNTY may terminate this Agreement with or without cause prior to
the commencement of work.
B. The COUNTY or CONTRACTOR may terminate this Agreement for cause
with seven (7) days notice to CONTRACTOR. Cause shall constitute a
breach of the obligations of either party to perform the obligations enumerated
under this Agreement.
C. Either of the parties hereto may cancel this agreement without cause by giving
the other party sixty (60) days written notice of its intention to do so.
1:9. GOVERNING LAW. VENUE. INTERPRETATION. COSTS. AND FEES
This Agreement shall be governed by and ccrostrued in accordance with the laws of the
State of Florida applicable to agreements made and to be performed entirely in the State.
In the event that any cause of action or administrative proceeding is instituted for the
enforcement or interpretation of this Agreement, the COUNTY and CONTRACTOR
agree that venue will lie in the appropriate court or before the appropriate administrative
body in Monroe County, Florida.
20. MEDIATION
The COUNTY and CONTRACTOR agree that, in the event of conflicting interpretations
of the terms or a term of this Agreement by or between any of them the issue shall be
submitted to mediation prior to the institution of any other administrative or legal
proceeding. Mediation proceedings initiated and conducted pursuant to this Agreement
shall be in accordance with the Florida Rules of Civil Procedure and usual and customary
procedures required by the circuit court of Monroe County. This Agreement is not
subject to arbitration.
21. SLYERA&ILITY
If any term, covenant, condition or provision of this Agreement (or the application
thereof to any circumstance or person) shall be declared invalid or unenforceable to any
extent by a court of competent jurisdiction, the remaining terms, covenants, conditions
and provisions of this Agreement, shall not be affected thereby; and each remaining term,
covenant, condition and provision of this Agreement shall be valid and shall be
enforceable to the fullest extent permitted by law unless the enforcement of the remaining
terms. covenants, conditions and provisions of this Agreement would prevent the
Agreement 1-9 October 2007
JANITORIAL SERVICE SPECIFICATIONS
VETERAN'S MEMORIAL PARK RESTROOMS, LITTLE DUCK KEY
MONROE COUNTY, FLORIDA
accomplishment of the original intent of this Agreement. The COUNTY and
CONTRACTOR agree to reform the Agreement to replace any stricken provision with a
valid provision that comes as close as possible to the intent of the stricken provision.
22. ATTOKMY' DES AND COSTS
COUNTY and CONTRACTOR agree that in the event any cause of action or
administrative proceeding is initiated or defended by any party relative to the
enforcement or interpretation of this Agreement, the prevailing party shall he entitled to
reasonable attorney's fees in both trial and appellate proceedings. Each party agrees to
pay its own court costs, investigative, and out-of-pocket expenses whether it is the
prevailing party or not, through all levels of the court system.
23. ADJUDICATI!DN OF WSPUTTES OR DISAGREEMENTS
COUNTY and CONTRACTOR agree that all disputes and disagreements shall be
attempted to be resolved by meet and confer sessions between representatives of each of
COUNTY and CONTRACTOR. If the issue or issues are still not resolved to the
satisfaction of COUNTY and CONTRACTOR, then any party shall have the right to seek
such relief or remedy as may be provided by this Agreement or by Florida law.
24.I'�ATION
In the event any administrative or legal proceeding is instituted against either party
relating to the formation, execution, performance, or breach of this Agreement,
COUNTY and CONTRACTOR agree to participate, to the extent required by the other
party, in all proceedings, hearings, processes, meetings, and other activities related to the
substance of this Agreement or provision of the services under this Agreement.
COUNTY and CONTRACTOR specifically agree that no party to this Agreement shall
be required to enter into any arbitration proceedings related to this Agreement.
25, BINDING EFF1t;C�'
The terms, covenants, conditions, and provisions of this Agreement shall bind and inure
to the benefit of COUNTY and CONTRACTOR and their respective legal
representatives, successors, and assigns.
26. ALM1_0RITY
Each party represents and warrants to the other that the execution, delivery and
performance of this Agreement have been duly authorized by all necessary COUNTY
and corporate action, ac required by law.
21. CLAIMS FOR FEDERAL OR STATE AID
CONTRACTOR and COUNTY agree that each shall be, and is, empowered to apply for,
seek, and obtain federal and state funds to further the purpose of this Agreement;
Agreement IAA October 20CF7
JANITORIAL SERVICE SPECIFICATIONS
VETERAN'S MEMORIAL PARK RESTROOMS, LITTLE DUCK KEY
MONROE COUNTY, FLORIDA
provided that all applications, requests, grant proposals, and funding solicitations shall be
approved by each party prior to submission.
28. PRIVILEGES AND IMMUMTIES
All of the privileges and immunities from liability, exemptions from laws, ordinances,
and rules and pensions and relief, disability, workers' compensation, and other benefits
which apply to the activity of officers, agents, or employees of any public agents or
employees of the COUNTY, when performing their respective functions under this
Agreement within the territorial limits of the COUNTY shall apply to the same degree
and extent to the performance of such functions and duties of such officers, agents,
volunteers, or employees outside the territorial limits of the COUNTY,
29. LEGAL OBLIGAIIONSAND-USPONSMIL11US
This Agreement is not intended to, nor shall it be construed as, relieving any participating
entity from any obligation or responsibility imposed upon the entity by law except to the
extent of actual and timely performance thereof by any participating entity, in which case
the performance may be offered in satisfaction of the obligation or responsibility.
Further, this Agreement is not intended to, nor shall it be construed as, authorizing the
delegation of the constitutional or statutory duties of the COUNTY, except to the extent
permitted by the Florida constitution, state statute, and case law.
30. NON -RELIANCE BY LION-PARTIE
No person or entity shall be entitled to rely upon the terms, or any of them, of this
Agreement to enforce or attempt to enforce any third -party claim or entitlement to or
benefit of any service or program contemplated hereunder, and the COUNTY and the
CONTRACTOR agree that neither the COUNTY nor the CONTRACTOR or any agent,
officer, or employee of either shall have the authority to inform, counsel, or otherwise
indicate that any particular individual or group of individuals. entity or entities, have
entitlements or benefits under this Agreement separate and apart, inferior to, or superior
to the community in general or for the purposes contemplated in this Agreement.
31. ATTESTAICIONS
CONTRACTOR agrees to execute such documents as the COUNTY may reasonably
require, to include a Public Entity Crime Statement, an Ethics Statement, and a Drug -Free
Workplace Statement.
32. NO PERSONAL LLABILM
No covenant or agreement contained herein shall be deemcd to be a covenant or
agreement of any member, officer, agent or employee of Monroe County in his or her
individual capacity, and no member, officer, agent or employee of Monroe County shall
agreement 1-11 October 2007
JANITORIAL SERVICE SPECIFICATIONS
VETERAN'S MEMORIAL PARK RESTROOMS, LITTLE DUCK KEY
MONROE COUNTY. FLORIDA
be liable personally on this Agreement or be subject to any personal liability or
accountability by reason of the execution of this Agreement.
33. EXECUTIQN IN COUNTERPARTS
This Agreement may be executed in any number of counterparts, each of which shall be
regarded as an original, all of which taken together shall constitute one and the same
instrument.
34. SECTION HEADINGS
Section headings have been inserted in this Agreement as a matter of convenience of
reference only, and it is agreed that such section headings are not a part of this
Agreement and will not be used in the interpretation of any provision of this Agreement.
IN WITNESS WHEREOF, COUNTY and CONTRACTOR hereto have executed
this Agreement on the day and date first written above in four (4) counterparts, each of
which shall, without proof or accounting for the other counterparts, be deemed an
original contract.
(SEAL) BOARD OF COUNTY COMMISSIONERS
Attest, ❑%%AN��NY//L��. KO,9L_HAGE, CLERK OF 1V1C3[YR�O�"£
FLOIMDA
By: o�a.L�t-A7l e2xz�-
Deputy Clerk Mayor Mario Di Gennaro
Date: /O - 17 - D 12 pate: /o — / -2- o ?
Witnesses for CONTRACTOR: CULVER' LEANING �]MPANY
sy: �ri
Sign re of person authorized to
Signature legally bind Corporation
Date:14
--
Date 2 Print Name
J ✓�� Address:P, ost Office Box 500333
ign re Marathon, FL 33050-0333
305-743-7426
Telephone Number
Date .. -
Agreement n%ien nC FR G; OC[ObCrZ{i47
=�NT
FiCAQO 'T
ASTy
ATTORNEY �� 6 7
Date
JANITORIAL SERVICE SPECIFICATIONS
VETERAN'S MEMORIAL PARK RESTROOMS, LITTLE DUCK KEY
MONROE COUNTY, FLORIDA
Agreement 1-13 October 2007
JAW DR1AL SERVICE SPECIFICATIONS
VETERAN'S aIEMlORIh! PARK RESTROOMS, LITTLE DUCK KEY
MONROE COUNTY. FLORIDA
NON-11COLLo910N "FIDAVIT
4 . atthe city of vy we—,
accadin$ to Won my osth, and under penalty ofpc#w. depose and say Mac
1 am
oftbefirmof (i 'OJ ,sCS
the bidder malting the Proposal for the project described in the Notice far Calling for bids for.
and that I esectued the §aid proposal with full autliDrity to do so;
2. The prices in this bid have bren arrived at independently without collusion, consultation,
cornmunitation or agreement Inc the purpose of restridiag earegrditiar, as to any utter relating
to such prig with any other bidder or with any competitor;
3. Unless otherwise required by law, the ptieea which have been quoted in this bid have not been
ImowirWy disclosed by the bidder and will o x knowingly be ,disclosed by the "cr prior to bid
opening. ditecdy or indire ctiy, to say otbe r bidder or to any competiom;
4. No attempt has been made or will he made b the trrdder to induce any other person, partnership or
corporation to submit, or not to aubtttit, a bid for the purpose of restricting ownpetititm; and
5. The statements contained in this affidavil are Ira* and tourism, and made with full lmawtedge that
Monroe County relies upon the truth of the statements cormAned in this affidavit in awarding
contracts far jest.
rgnatum of Bidder) (nite)
STATE OF: f -/�- -�d
COUNTY OF: "-
PERSONALLY APPFARM BEFORE M$ the andersigoed authority,
wisa. after first being swo
by me, (name of i^Q'vidual signing) affixed his/her signature in
the space provided above on this n day of 9,21 *u c-- _ 2fl r? '/
NOTARY Kmljc
My Commission Expires: J O MNpinry R+t>rc -!NaM
CatrrrlMllort I pp31513115
ad Docurnerrs 33 14MV as
JANITORIAL SERVICE 5PECIFiCATM)Ns
YEtMWS ]MEMORIAL PARK RESTROOMS. LITTLE DUCK KEY
MONROE COUNTY. FLORIDA
LOBBYING AND CONFLICT OF INTEREST FORM
SWORN STATEMENT UNDER ORDINANCE NO. 10-1990
MONROE CO[IM Y. FLOPJDA
✓ _� �/z!I � ��✓ watranfs that helit has not etnpEoyed rained
or otherwise had act on hiTshm behalf any former County afftcer or employee in violation of
Section 2 of ordinance No.10-1990 or any County officer or employee in violation of
Section 3 of Ordinance No. 10-1990. For breseb or violation of this provision the County
may, in its discretion, terminate this contract without liability and may also, in its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to the f County officer or employee.
(signature)
Dote: A) —2 — 0,9
STATE OF l�l� 7rfe,
COUNTY OF
PERSONALLY APPEARED BEFORE ME, tite undersigned authority,
who, after first being sworn by me, affixed hWber
e
signature (name of individual signing) in the space proAdd above on this � day of
% , 20,07. / v _
My cession expires 4-& G1tIMll[a4 �'
§ 14okuy Putik • $Iola of FIM
C— �3�Oe 0
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gw ppCLOW"gs 3-4 August 2W7
JANITORIAL SERVICE SPECIFICAnONG
VETERANS IMEf MAL PARK RESPItOOMS. LITTLE DUCK Kit'
AAONROE COUNTY. FLORMA
DRUG -FREE WORKPLACE FORM
The undersigned vendor in accordance with Florida Statute 297.087 hereby canifics dot:
(/lL�i�ll f f �/�Q/JriJc_��ir11!
(i�ianr Of I;Y9YCaa} / /
1. Publishes a staw-meta notifying employees that the unlawful mMufawh=, dzMbuboo, dwpezRu&
pawcssioN, or pat ofa conWUcd su sunce is prohibited in she ►voftloce and specifying the actions Oat
will he taken against employees for violations of such prohibition.
2. Informs employees about the dangers of dmg abuse in the workphee, the busiaebs'a policy of
maintaining a dmtg-free workplace, any available drug counwkog, robsbitnation, sod crepbyee assistance
programs, and the peminn that may be imposed upon employe for drug abaw vwhftas.
3. Gives each employer eagaged in providing the commodities or cownctual services %* are under bid a
copyof the statement specified in suhswbm (1 }.
4. In the atatemem specified in subtrction{ iX notifies the engrbyces dual. as is condition of woabng oa the
commodities or contiactaal services tbat are under bid, the employee wig abide by the terms of the
owtement and will notify the employer of any conviction ol: or plea of guihy or mlo contendere to, any
violation of Chaptr 893 (Florida Staniies) or of airy cmtrolied mthtomm law of the United Slates or any
state, for a violation oceuiring in the workplace no later than five (5) days after such conviction.
3. Imposes a sanction on, or require the satisbctory participation �& a drug abuse assistance or
rehabilitation program if such is available in the en>p"'s commsmity, or any employee who is so
convicted.
6. Makes a good faith effort to continue to maintain a drug -file workplace through implementation of this
seetioa
As the person autborized to sign the statement, 1 ratify that this firm complies filly with the above
require=ats.
taste
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tits nocu+wm4 " Augaat2007