Item C21BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Staff Contact Person: David P. Owens
I pis flimms W�
SAW milmilmut NOW 0�0-Awfiffli 111 "004 -3 "*Olrllml Up IN
Edward Byrne Justice Assistance Grant Program.
;
a-- We- - A- m- -
WEDIANNIUS M12011MIWIMP-11 MIT 141ml NO Im"T IN6.3
and makes recommendations to BOCC for local funding of programs.
I 1! 0 *$W&
flz -
millmill". NO 101011 MWA I - No IVA
is also on today's agenda.
CONTRACT/AGREEMENT CHANGES: New contract; however, this program has been
funded in prior years under similar contracts.
lumglgmm• it i I �—*M
TOTAL COST: $50,000.00 BUDGETED: Yes Z No R
COST TO COUNTY: 0.00 SOURCE OF FUNDS: n/a
REVENUE PRODUCING: Yes R No Z AMOUNT PER MONTH
YEAR
APPROVED BY:COUNTY ATTyRCHASING R RISK MANAGEMENT ❑
qf OM uI
DOCUMENTATION: INCLUDED: Z NOT REQUIRED: [I
DISPOSITION: AGENDA ITEM #:
MONROELE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Florida Department of Law Effective Date: 10/01/08
Enforcement
Expiration Date: 9/30/09
Contract Purpose/Description: Funds provided through FIDLE Agreement for implementation of
the Monroe Youth Challenge program as part of Monroe County's FY09 Edward Byrne
Memorial Justice Assistance Grant Program, The contract will be supplemented with additional
funding through the Clerk's Drug Abuse Trust fund in the amount of $5,634.00.
Contract Manager: David P. Owens 4482
(Name) (Ext.)
KUJRM,
1111111KIRM19912111
Ruip-1 �_, :
CONTRACT COSTS
Total Dollar Value of Contract: $50,000.00 Current Year Portion: $50,000.00
Budgeted? Yes X No Account Codes: 125-06027-530490-GG0912-XXXXXX
125-06027-381164GT
F1771117
Justi ce Assistance Grant Program
Additional funding of $5,634.00 through the
Clerk's Drug Abuse Trust Fund
County Match: $0.00
ADDITIONAL COSTS
Estimated Ongoing Costs: $2857.00 For: Staff support -filing reports, oversight
(Not included in dollar value above) (e.g. Maintenance, utilities, janitorial, salaries,
— — - - --- - ------ --------- ----- - ---- --------- ---- --------- ---- ___ - ------ ------- --- ---- -----
I-T
1* *10 11 0-ITT" a W 0 1
Changes
'i '/Reviwer
Date Out
Date In
Needed
Division Director
21,,0Yesn
No[D<
Risk Mana menu
A
Yesn No I,
ig
0. M. B./P as n g
u rc
YesF1 No
County Attorney 4ALAP Yes[:] Nod, so� NIL+, PYVILI,J) 1L_JL4M
•
Flanda Department of Office ofCriminal JusticeGraMis Charllie Cdst,Gov(,�,mor
LawEnforcement Post Office Box 148Q Bill N1oCo||um,AbomeyGenena|
TaUehaesae.F|orida323O2-1488 A}exSink.Ch|ofF|nancia|Of|car
Gora|dM,Bailey (850)617-1258 Char|eyH, Bronnon.Commiaa|onmrofAghnu|"ure
REp�|V�O �Ep 0���O �~~/«
RECEIVED ~°°° ~~��`~ T
AUG��0� '
^"� _ ^ �""°
190 IT] IMF re
Mayor
Monroe County Board 0fCommissioners
County Administration Office
1100 Simonton Street
Key West, F[ 33040
The Florida Department of Law Enforcement is pleased to award an Edward Byrnza--
Memorial Justice Assistance Grant to your unit of government in the amount of
$ 44,366.00 for the project entitled, MONROE YOUTH CHALLENGE MIDDLE
SCHOOL PROGRAM IV. These funds shall be utilized for the purpose of reducing
crime and improving public safety.
A copy of the approved subgrant application with the referenced contract number is
enclosed for your file. All correspondence with the Department should always refer to
the project number and title.
Your attention is directed to the Standard Conditions of the subgrant. Changes wer
made to these conditions after your application was received in this office. Therefor
these Standard Conditions should be reviewed carefully by those persons responsib
for project administration to avoid delays in project completion and costs
The enclosed Certification of Acceptance should be completed and returned to the
Department within 30 calendar days from the date of award. This certificate constitutes
official acceptance of the award and must be received by the Department prior to the
reimbursement of any project expenditures.
Committed to
The Honorable Mario Di Gennaro
Page Two
We look forward to working with you on this project. If we can be of further assistance,
please contact Janice Parish at 850/617-1250.
Sincerely,
Clay4tn H. Wilder
Administrator
NNEWOU"
•
State of Florida
Office of Criminal Justice Grants
2331 Phillips Road
Tallahassee, Florida 32308
The subgrantee, through its authorized representative, acknowledges receipt and
acceptance of subgrant award number 2009-JAGC-MONR-1-T7-012, in the amou
of $ 44,366.00, for a project entitled, MONROE YOUTH CHALLENGE MIDDLE
SCHOOL PROGRAM IV, for the period of 10/01/2008 through 09/30/2009, to be
implemented in accordance with the approved subgrant application, and subject t
the I
Florida Department of Law Enforcement's Standard Conditions and any speci
conditions governing this subgrant.
(Signature of Subgrantee's Authorized Official)
Mario DiGennaro, Mayor
(Typed Name and Title of Official)
Monmip Crmnt%,, Board of Cat in
(Name of Subgrantee)
(Date of Acceptance)
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
Federal Funds: $44,3G8.00
State Agency Match:
Local Agency Match: $O.00
Total Project Cost: $44.306.00
State Purpose Area: 04A: Community Crime Prevention
CFDANUnnber: 18.738
Award is hereby made in the amount and for the period shown above of a subgrant
under Title I of the Omnibus Crime Control and Safe Streets Act of 1968, P.L. 90-
351, as amended, and the Anti -Drug Abuse Act of 1988, P.L. 100-690, to the above
mentioned subgrantee and subject to any attached or special conditions.
This award is subject to all applicable rules, regulations, and conditions as contained
in the Financial and Administrative Guide for Grants, Guideline Manual 7100 1 D,
Office of Justice Programs, Common Rule for State and Local Governments and A-
87, or OMB Circulars A-1 10 orA-102, as applicable, and A-21, in their entirety. Itis
also subject to such further rules, regulations and policies as may be reasonably
prescribed by the State or Federal Government consistent with the purposes and
authorization of P.L. 90-351, as amended, and P.L. 100-690.
This grant shall become effective on the beginning date of the grant period provided
that within 30 days from the date of award, a properly executed Certificate of
Acceptance of Subgrant Award is returned to the Department.
Authorize o Official
Clayton H. Wilder
Administrator
M
( ) This award is subject to special conditions (attached).
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Subgrant Recipient
Organization Name: Monroe County Board ofCommissioners
County: Monroe
Chief Offlo|a!
Name: Mario D|Gennunu
Title:
Mayor
Address:
County Administration Office
110]Simonton Street
City:
Key West
State:
FL Zip: 33040
Phone:
385-289-6000 Ext:
Fax:
305-289'8306
Suncomm:
Email:
boccdis4@monroecounty-fl.gov
Name: DannyKohage
Title: Clerk
Address: 50OWhitehead Street
City: Key West
State: FL 2]p: 33040
Phone: 305'292'3550 Ext
Fax: 305-295-3663
Sunuono:
Email: dko|hmgm@monnoa'derk.com
Application Ref # 2009-JAGC-875 Section #1 Page of
Contract 2009-J\6(>MONR-1'T7-012
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Implementing Agency
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official
Name: • Di Gennar*
Title:
Mayor ,
Address:
County Administration Office
1100 Simonton Street
City:
Key West
State:
FL Zip: 33040
Phone:
305-289-6000 Ext:
Fax:
305-289-6306
Suncom:
Email:
boccdis4@monroecounty-fl.gov
Project Director
Name:
David Owens
Title:
Grants Administrator
Address:
1100 Simonton Street
City:
Key West
State:
FL Zip: 33040
Phone:
305-292-4482 Ext:
Fax:
305-292-4515
Suncom:
Email:
ovens-david@monroecounty-fl.gov
Application Ref # 2009-JAGC-875 Section #1 Page 2 of 2
Contract 2009-JAGC-MONK-1-T7-012
Rule Reference 11 D-9.006 OCJG-005 (rev. April 2005)
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
General PInformation
Project Title: MONROEYOUTH CHALLENGE MIDDLE SCHOOL PROGRAM N
SubArantRemip|ent: Monroe County Board ofCommissioners
Implementing Agency: Monroe County Board ofCommissioners
Project Start Date: 10/1/2008 End Date: 9/30/2009
Problem Identification
Risk factors.
Monroe County youth show a higher occurrence of risk factors of 55% compared the state average
uf52%(Florida Youth Substance Abuse Survey 2OOG). There are many risk factors that may
influence the youth nfMonroe which could cause them toself-medicate with substances, engage
or endure bullying and violence, have low school attendance, drop out of school, exhibit criminal
behavior and an overall lack of productivity, experience depression, and even commit suicide.
Middle School years are often the turning point for youth. Many students drop out ofschool shortly
after ninth grade, /\spike in discipline incidents occurs in grades 7'9. Monroe Youth Challenge
Program (MYCP)believes that targeting these age groups will provide support to avoid risky
behavior.
Monroe County reported the highest level of risk for the Family History of Antisocial Behavior
scale. Middle school students scored o 58, four points higher than the mbatavvido average of54.
That trend increases atthe high school level. Students with high scores onthis scale indicated
that their families have a history of antisocial behavior, such as substance use or criminal
behavior. MYCP has implemented a parent program and curriculum to address this deficiency.
Protective factors. Adone time behind the state average, Monroe Countyaoverall protective
factors have increased from 45% to 48% since KXYCP\a first year ofinception in 2001 with the most
notable improvement in the areas of Community Domain which had a 7% increase and School
Domain which had a1OY6increase. While yWonroe'oaverage increased, both domains saw a
decrease statewide. The fewer assets possessed byayoung person, the more likely they will use
drugs and alcohol urengage inviolent acts, aeindicated bythe graph below.
0-10Aaaets 11-20 21-38 31-40
Alcohol 45%26%11%3%
Violence 6296 3896 18% 696
Illicit Drugs 34%23%11%396
Project Summary
Capitalizing on the success of its programs in high schools over the past four years, MYCP has
brought programming hzmiddle schools, The services are coordinated bythe MYCPPrevention
Coordinators. These services may be provided by community partners, volunteers, and older
youth facilitators. All programs are executed with the goal of providing opportunities for youth to
develop personal assets and protective factors.
111110100
Application Ref # 2009-JAGC-875
Contract JAGC-MDNR-'-
noleReference 110-9.0nsOoJo-0us(r*v April 2005)
Florida Department ofLaw Enforcement
Justice Assistance Grant - County -wide
1) Motivational workshops and Signature Programs which build positive, empathetic relationships
among peers and adults, and increase commitment to ending violence, building tolerance and
"Being anAgent ofPositive Change" These may include professional services, such as
motivational speaker Daniel Davison. who motivated 1.400 middle school aged youth with his drug
awareness presentation. |talso includes our signature programs like Challenge Day orour
recently created 8TP (8th Grade Transition Program). Designed by Monroe County High School
students who have benefited from MYCP's Leadership programs, this program seeks to end
school rivalry and bullying for students from middle school as they enter high school. These
events will educate students from all socioeconomic ranges to the real threats of emotional
burdens throughout the school, including racism, violence, bullying, and harassment. These
programs support the development of stronger relationships among students and their peers,
family and community. MYCP signature programs foster alliances through understanding the
common challenges faced by children. Working to strengthen the leadership skills in students that
do not feel included, MYCP searches for students on campus suffering from alienation, who do not
feel connected to the school. These programs strengthen students' emotional health, redirect
negative factors, and empower the individuals toovercome obstacles.
2\Parent Network and Parent k)Parent Curriculum. The goal ofthis curriculum ieaafollows:
° Allow parents tocreate a positive parent culture within their circle offamily and friends,
° Generate e mutual understanding between school administrators/law enforcement and parents
allowing ustwbeonthe same side,
Give parents the tools and skills they need toparent effectively, and
°Create onetwork for parents togain the support they need.
3)Abuse Prevention and Anti -Bullying Peer Educator Tnain|ngs build protective factors and
responsibility to "BE the CHANGE" and model healthy choices for younger peers;
4) Service Learn ing/Commun ity Service Projects Service -learning is a teaching and learning
strategy that integrates meaningful community service with instruction and reflection to enrich the
learning experience, teach civic responsibility, and strengthen communities;
5)Leadership and Life Skills classes and baininOs;and
6) Grassroots coordination with schools, existing law enforcement, juvenile justice agencies, social
service and civic organizations in order to integrate and increase the impact of existing crime
prevention and substance abuse education efforts among public, private and home school
students.
7) Partnerships with other youth agencies to encourage seamless community service projects:
agencies that inthe past lacked student involvement have benefited from the organized approach
MYCP uses with student directed activities and the community has benefited from meaningful
community service projects andtheotudenbshewabenefihedhnmthedinectadu{tsupen/is|on.
productive activities, the learning gains as academic approaches have been utilized and an
increased sense ofcommunity awareness.
Application Ref # 2009-JAGC-875
Contract -JAGC-MONR---
Rule Reference 11 D-9M(5 OCJG-005 (rev, April 2005)
-lorida Department of Law Enforcement
Justice Assistance Grant - County -wide
Section Questions:
Question: Does the Subgnsnteereceive a single grant inthe amount of85U0.0O0ormore from
the US.Department ofJustice?
Answer: No
Question: Does the Implementing Agency receive a single grant in the amount of $500,000 or
more from the U.S.Department ofJustice?
Answer: No
Application Ref # Section #2 Page 3of3
Contract -JAGC-MONR---
nulenwfemnx 11D-9.006oCJo-005Va, xpm2oos
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
State Purpose Area: 04A-Community Crime Prevention
Activity Description
Activity: Community Service
Target Group: Children
Geographic Area: School District
Location Type: School, Middle
Activity Description
Activity: Community Leader Meetings
Target Group: Children
Geographic Area: School District
Location Type: School, Middle
Activity: Crime Prevention Education
Target Group: Children
Geographic Area: School District
Location Type: School, Middle
Activity: Drug Free Events
Target Group: Children
Geographic Area: School District
Location Type: School, Middle
Activity: Mentoring
Target Group: Children
Geographic Area: School District
Location Type: School, Middle
Application Ref # 2009-JAGC-875
Contract -JLGC-WO&&12---
lkpplication for Funding Assistanc
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide I
Activity Description
Recreation Program
Target Group: Ch|Nnm
Geographic Area: School District
Location Type: School, Middle
Horace O'BryantMiddle School
11U5Leon Street
Key West , FL 33040
Key Largo School
104801(]veraeae
Key Largo .FL33037
Marathon Middle School
Marathon , FL 33050
90-B Sombrero Road
Marathon , FL 33050
100 Lake Road
Tavernier, FL 33070
Stanley Svvit|1kSchool
34OOOverseas Highway
Marathon .FL33OSO
Sugarloaf School
225Crane Blvd.
Sugarloaf Key, FL33O42
Objective: 04A.01 ' Provide specified number ofalternative drug -free events. [Alternative
drug -free events would include any participatory event designed tostrengthen the
anti -drug message and/or anti -crime mmsoaAe]
Measure: Part
How many alternative drug free events will be conducted?
Application Ref # Section #3 Page 2of4
Contract -JAGC'MDNR-'-
noleReference 11oe.omsoCJG-0us(vm.April cogo)
Application for Funding AssistancT_
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide I
�E
Objective: O4A.02'Present aspecified number ofcrime and substance abuse prevention
education classes.
Measure: Part
How many crime prevention and substance abuse education classes will be
presented?
Goal: 60
Objective: O4A.O3-Conduct especified number oflife skill development education classes.
Measure: Part
How many life skill development education classes will bmpresented?
Goal: 40
Objective: 04A.05 - Conduct a specified number of meetings with community leaders for the
purpose wfidentifying neighborhood problem s/deve|opingproposed
so|utione/aupport groups. Activities should bereported separately from
Neighborhood Watch/Business Watch Programs.
Measure: Part
How many meetings with community leaders for the purpose ofidentifying
neighborhood problems and developing proposed solutions will be conducted?
Goal: 12
Objective: O4A.O9'Conduct aspecified number ofcommunity service projects which may
include neighborhood clean-up campaigns,
Measure: Part
How many community service projects which may include neighborhood clean-up
campaigns, will be conducted.
Application Ref # 2009-JAGC-875
Contract -JAGC-MONR---
Rule Rmference11 D-o.0oeooJa-0oe(m*April uons)
11 1 11 1111111��11;; � 11111111 11 111 11 Irl , Mt
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Section Questions:
Question: If "other" was selected for the geographic area, please describe.
Question: If "other" was selected for location type, please describe.
Answer: n/a
Application Ref # 2009-JAGC-875
Contract -JAGC-MONR---
Section #3 Page 4 of 4
Rule Reference 11 D-9.006 OCJG-005 (rev. April 2005)
Contractual Services
$44.366.00
$0.00
$44.368M
Expenses
$0.00
$0.00
$0.00
Operating Capital
$0.00
$0.00
$0.00
Outlay
Indirect Costs
$0D0
W00
$0.00
—Tota|s—
$44,366.80
$0.00
$44,368.00
Percentage 1000 0.0 100.0
Project
Will the project earn project generated income (PGI) ? No
Application Ref # 2009-JAGC-875
Contract 2009JAQ[-W1(}NR'1-T7'
Application for Funding Assistanc.1-
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide I
Budget
Total Contractual Services $44.3O6.00
Salaries and Benefits:
Personnel Costs of$4D.82O.80will pay uportion ofthe salaries of:
°One MYCPMiddle School District Prevention Coordinator
$2O.00/HDUF<xapprox. 17.25hours/week x52weeks =17.04O.00
Research programming, establish community partnerships and train the prevention coordinators
and the high school student leaders
°2MYCPPrevention Coordinators
$2O.0O/hourxapprox. 14hours x52weeks =14.56UO
These part-time coordinators will work with the middle school students both at school and in the
community. They will organize prevention education classes, drug -free activities and community
service projects while utilizing community partners and the high school student leaders.
°2-3Administrative Assistants
$20.O0/hourxmpprox,8hours/week x52weeks =8.320.00
These less than half time positions maintain the webpage, the monthly newsletter, organize the
community outreach meetings and create flyers and email blasts. All ofthese products are
essential to the programs success as it provides the necessary communication to ensure the youth
and our volunteers and community partners participate in our programming.
Professional Fees: $3,546.00
~ These assemblies, such as Challenge Day, and substance abuse assemblies, are delivered to
every middle school aged student i n the county including private and charter schools and home
schooled students. They carry important messages and are easy toimplement for the schools oa
[WYCPdoes all ofthe coordinating,
Application Ref #
Contract 2009-JAGC-MONR-1-T7-
Rule Reference 11o*o0eooJo-00(revApril zooe)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Section Questions:
Question: Indicate the Operating Capital Outlay threshold established by the subgrantee.
Question: If salaries and benefits are included in the budget as actual costs for staff in the
implementing agency, is there a net personnel increase, or a continued net personnel
increase from the previous Byrne program?
Answer: No
Question: |findirect cost ieincluded inthe budget, indicate the basis for the plan /e.g.percent of
aa|uh*mand benefite>.and prov�edocummntat�nofthe appnopr�te approval ofthis
plan.
Answer: n/a
Question: If the budget includes services based on unit costs, provide a definition and cost for
each service oapart ofthe budget narrative for contractual services. Include the
basis for the unit costs and how recently the basis was established or updated.
Answer: n/a
Application Ko ;7 2009'l4GC- 76
Contract 2009JAGC-MONR'1-T7
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Florida Department ofLaw Enforcement
I Standard Conditions
Conditions ofagreement requiring compliance by units oflocal government (subgrantnecipients).
implementing agencies and state agencies upon signed acceptance of the subgrant award appear in
this section. Upon approval of this subgrant, the approved application and the,following terms of
conditions will become binding. Failure tocomply with provisions ofthis agreement will result (n
required corrective action up to and including project costs being disallowed and termination of the
project, aaspecified initem 17ofthis section.
All Subgrant Recipients must comply with the financial and administrative requirements set
forth in the current edition of the U.S. Department of Justice, Office of Justice Programs
(OJP) Financial Guide (Financial Guide) and the Edward Byrne Memorial Justice Assistance
Grant (JAG) program guidance aswell ma Federal statutes, regulations, policies, guidelines
and requirements and Florida laws and regulations including but not limited to:
° Florida Administrative Code, Chapter 11D'9, "Edward Byrne Memorial State and Local
Law Enforcement Assistance Formula Grant Program"
° Office of Management and Budget (OMB) Circu|arA-21 (2 CFIR 220), "Cost Principles for
Educational Institutions"
a O088 Circular /\-87 (2 CIFFl225), "Cost Principles for State, Local and Indian Tribal
Governments"
0 OMB Circular A-102, "Grants and Cooperative Agreements with State and Local
Governments"
° OMB Circular A-110 (2 CFR 215), "Uniform Administrative Requirements for Grants and
Cooperative Agreements"
° OMB Circular A-122(2CFR2%U)'"Cost Principles for Non -Profit Organizations"
° OMB Circular A-133, "Audits of States, Local Governments, and Non -Profit
Organizations"
° 28CFFl38."Equal Treatment for Faith -Based Organizations"
= 28CFRSG'''U.S.Department nfJustice Common Rule for State And Local
Governments" (Common Rule)
° 28 CFR 83, "Govern ment-Wide Requirements for Drug -Free Workplace (Grants)"
° 28CFR.18'22,23'2O,%6'42,G1,and S3
° Public Law 109-162, Title XI —Department of Justice Reauthorization, Subtitle B—
Improving the Department of Justice's Grant Programs, Chapter 1—Assisting Law
Enforcement and Criminal Justice Agencies, See. I I 11. Merger of Byrne Grant Program
and Local Law Enforcement Block Grant Program
* 42U,S.C.3711otseq.'"Omnibus Crime Control and Safe Streets Act of1988"
a, Allowance for costs incurred under the subgrant shall be determined according bnthe general
principles of allowability and standards for selected cost items set forth in the OJP Financial
Guide, U.S. Department of Justice Common Rule for State And Local Governments and
federal 0K8B Civnu|erA'87. "Cost Principles for State, Local and Indian Tribal Governments",
orOMB Circular A-21."Cost Principles for Educational |nsdLutionm"
b. All procedures employed in the use of federal funds for any procurement shall be according
to U.S. Department ofJustice Common Rule for State and Local Governments, or OMB
Circular A-i1O. or OMB Circular A'1O2. and Florida law to beeligible for reimbursement,
SFY20O9 Page
Rule Reference //D-9.O0§ OCJC-005(rxAugust 2OD8)
Florida Department of Law Enforcement
e, ProjectPerfonnanmaRepods—JAGCountyxvideOn|y
(1) Reporting Time Frames:Theyubonantrecipient shall submit Quarterly Project
Performance Reports to the Florida Department ofLaw Enforcement, hereafter known as
the Department within 31 days after the end ofthe reporting period. |naddition, ifthe
subgnantaward period ieextended beyond the "ohgino|"project period.add|tiona|
Quarterly Project PerformonmaReporteehaUbesubmitted.
Failure to submit Quarterly Performance Reports that are complete, accurate and timely
may result in sanctions, as specified in item 17, Performance of Agreement Provisions,
(2) Report Contents: Performance reports must include a response to all objectives included
inyour SubgnanL Adetailed response isrequired inthe narrative portion for yes/no
performance objectives. The narrative must also reflect nnaccomplishments for the
quarter and identify problems with project implementation and address actions being
taken to resolve the problems,
(1) Project Expenditure Reports
(a) The JAG Countywide subgrant recipient shall have a choice of submitting either a
Monthly oroQuarterly Project Expenditure Report hzthe Department. Project
Expenditure Reports are due thirty-one (31) days after the end of the reporting
period. In addiUon, if the aubgnant award period is extended, additional Project
Expenditure Reports shall besubmitted,
(b) The JAG Direct subgrant recipient shall submit one Project Expenditure Report for
the entire subgrardperiod.
(c) All project expenditures for reimbursement of subgrant recipient costs shall be
submitted on the Project Expenditure Report Forms prescribed and provided by the
Office ofCriminal Justice Grants (0CJG)through the SubgnentInformation
Management ON -line (S|PM[)N)system.
(d) All Project Expenditure Reports shall besubmitted |nsufficient detail for proper pre -
audit andpoat-audit,
(e) Before the "final"Project Expenditure Report will beprocessed, the subgrant
recipient must submit hothe Department all outstanding project neportsendmuet
have satisfied all special conditions. Failure tocomply with the above provisions
shall result |nforfeiture ofreimbursement.
(f) Reports are tobesubmitted even when noreimbursement isbeing requested,
(2) The Financial Closeout Documentation shall be submitted to the Department within forty-
five (45) days of the subgrant termination date.
(3) |fapplicable, the subgrendrecipient shall submit Quarterly Project Generated Income
Reports hothe Department within 31 days afbsrthe end ofthe reporting period covering
subgrant project generated income and expenditures during the previous quarter. If any
PGI remains unspent after the subarant ends, 'the subgrant recipient must continue
DFY2O0g Page
Rule Reference /ID-9i0OO OCJG-005(reuAugust 200N
gram
Florida Department of Law Enforcement
submitting quarterly P8| reports until all funds are expended. (See Item 10. Program
o. Other Reports
The recipient shall report to the Uniform Crime Report and other reports as may be
reasonably required by the Department.
4. Fiscal Control and Fund Accounting Procedures
a. The subQnardrecipient shall establish fiscal control and fund accounting procedures that
assure proper disbursement and accounting of subgrant funds and required non-federal
expenditures, All funds spent on this project shall be disbursed according to provisions of the
project budget asapproved bythe Department.
b. All expenditUres and cost accounting of funds shall conform to OJP Financial Guide, the
Common Rule, and OMB Circulars A-21.A'87.and y+11O.orAriO2aoapplicable, intheir
o. All funds not spent according iothis agreement shall besubject torepayment bythe subgnant
recipient.
5. Payment Contingent on Appropriation and Available Funds
The State ofFlorida's performance and obligation topay under this agreement iscontingent upon
anannual appropriation bythe Florida Legislature, Furthermore, the obligation ofthe State of
Florida to reimburse eubgnantrecipients for incurred costs is subject h>available federal funds,
Subgrant funds shall not under any circumstances be obligated prior to the effective date or
subsequent tothe termination date ofthe eubgnantperiod. Only project costs incurred unorafter
the effective date and on or prior to the termination date of the subgrant recipient's project are
eligible for reimbursement.
7. Advance Funding
a� JAG Countywide Advance funding shall beprovided hzmoubgrantrecipient upon awritten
request to the Department.
b, JAG Direct — The Department shall award program funds to the recipient in a single, lump
sum payment.
8. Trust Funds
a. The unit of|ooa|government must establish atrust fund inwhich iodeposit JAG funds. The
trust fund may or may not be an interest bearing account.
b. The account may earn interest, but any earned interest must be used iorprogram purposes
and expended before the subgrant end date.
9. Travel and Training
The cost of all travel shall be reimbursed according to the subgrant recipient's written travel
policy. If the subgrant recipient does not have a written travel policy, cost of all travel will be
reimbursed according to FS 112061.
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10. Program Income (also known as Project Generated Income)
a, All income generated ueadirect result ofasubgnsntproject shall bedeemed program
income.
b. Any project that will potentially earn PG|must submit anEarnings and Expenditures Report
b)report how much PG|was earned during each quarter. /\ report must besubmitted each
quarter even ifnoPG|was earned nrexpended.
o. PG|expenditures require prior written approval from OCJG. Program income must be
used for the purposes of and under the conditions applicable to the award. If the cost is
allowable under the Federal grant program, then the cost would be allowable using
program income.
d. Program income should beused aaearned and expended oasoon aapossible, Any
unexpended PGI remaining at the end of the Federal grant period Must be submitted to
OCJGfor transmittal toBJA�
11. Approval of Consultant Contracts
The Department shall review and approve inwriting all consultant contracts prior toemployment
of a consultant when the consultant's rate exceeds $450 (excluding travel and subsistence costs)
for aneight-hour day. Approval shall bebased upon the contract's compliance with requirements
found in the Financial Guide, the Common Ru|e, and in applicable state statutes. The
Department's approval of the subgrant recipient agreement does not constitute approval of
consultant contracts. /fconsultants are hired through acompetitive bidding process (not sole
sounce).the $450threshold does not apply.
a. The subgrant recipient agrees to use all non -expendable property for criminal justice
purposes during its useful life or dispose of it pursuant to FS 274.
Thesubgnant recipient shall establish and administer a system to protect, presenoa, use,
maintain and dispose of any property furnished to it by the Department or purchased
pursuant tothis agreement according tofederal property management standards set forth in
the OJP Financial Guide, U.G. Department ofJustice Common Rule for State and Local
Governments orthe federal OMB Circular A-11Oor4r102.aeapplicable. This obligation
continues as long as the oubgrantrecipient retains the prnpedy, notwithstanding expiration of
this agreement. ,
13. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or discovered
subordinate to this agreement is governed by the terms of the OJP Financial Guide (as
anoonded), and the U.B. Department of Justice Common Rule for State and Local Governments,
orthe federo|OMB Circular A,11OorA,102.aaapplicable.
The awarding agency reserves a royalty -free non-exclusive, and irrevocable license to reproduce,
publish, or otherwise use, and authorize others to use, for Federal government purposes:
a. The copyright in any work developed under an award or subaward, and
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b. Any rights of copyright to which a subgrant recipient or subrecipient purchases ownership
with support funded under this grant agreement.
15. Publication or Printing of Reports
The subgnantrecipient shall submit for review and approval one copy ofany curricula, training
materials, orany other written materials that will bepublished, including web -based materials and
web site conhant, through funds from this grant at least thirty (30) days prior tothe targeted
dissemination date.
All materials publicizing or resulting from award activities shall contain the following statements:
~This project was supported by Award No. [contact DCJG for award number] awarded by the
Bureau ofJustice Assistance, Office ofJustice Programs. The opinions, findings, and
conclusions nrrecommendations expressed inthis pub|imshon/prognmm/exh|bitionare those of
the author(s) and do not necessarily reflect the views of the Department of Justice."
o. Subgrant recipients that expend $500,000 or more in a year in Federal awards shall have a
single orprogram-specific audit conducted for that year. The audit shall beperformed in
accordance with the federal OMB Circular A-1 33 and other applicable federal law. The
contract for this agreement shall be identified in the Schedule of Federal Financial Assistance
inthe subject audit. The contract shall beidentified asfederal funds passed through the
Florida Department of Law Enforcement and include the contract number, CFDA number,
award amount, contract period, funds received and disbursed. When applicable, the
subgrant recipient shall submit an annual financial audit that meets the requirements of FS
11.45. "Definitions, duties; authorities; naporta� rules."; FS 215.97. "Florida Single Audit AoC';
and Rules of the Auditor General, Chapter 10.550, "Local Governmental Entity Audits" and
Chapter 10.650, "Florida Single Audit Act Audits Nonprofit and For -Profit Organizations."
b. A complete audit report that covers any portion of the effective dates of this agreement must
be submitted within 38 days after its oomp|etion, but no later than nine (A) months after the
audit period, |norder tobecomplete, the submitted report shall include any management
letters issued separately and management's written response to all findings, both audit report
and munagmmentletter findings. Incomplete audit reports will not beaccepted bythe
Department.
u The subgrant recipient shall have all audits completed by an Independent Public Accountant
(I PA). The IPA shall be either a Certified Public Accountant or a Licensed Public Accountant.
d. The subgrant recipient shall take appropriate corrective action within six (6) months of the
issue date of the audit report in instances of noncompliance with federal laws and
e. The subgoantrecipient shall ensure that audit working papers are made available hzthe
Department, or its designee, upon request for a period of three (3) years from the date the
audit report |s iesued, unless extended in writing by the Department,
Subgrant recipients that expend less than $500,000 in Federal awards during a fiscal year
are exempt from the audit requirements of OBM Circular A-1 33 for that fiscal year, In this
case, written notification, which can be in the form of the "Certification of Audit Exemption"
fnnn, ahoU be provided to the Department by the Chief Financial Offioer, or designee, that the
aubgrantrecipient isexempt. This notice shall beprovided tothe Department nolater than
March 1 following the end of the fiscal year.
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g. If this agreement is closed out without an audit, the Department reserves the right to recover
any disallowed costs identified in an audit completed after such closeout.
h. The completed audit report or written notification of audit exemption should be sent to the
following address:
Florida Department ofLaw Enforcement
Office ofCriminal Justice Grants
2331 Phillips Road
Tallahassee, F|orida323O8
In the event of default, non-compliance or violation of any provision of this agreement by the
subgrant recipient, the subgrant recipient's consultants and suppliers, or both, the Department
shall impose sanctions it deems appropriate including withholding payments and cancellation,
termination, orsuspension cfthe agreement |nwhole orinpart, |nsuch event, the Department
shall notify the subgrant recipient of its decision thirty (30) days in advance of the effective date of
Such sanction. The eubgrantrecipient shall bepaid only for those services satisfactorily
performed prior to the effective date of such sanction,
18. Commencement of Project
a� If a project is not operational within 60 days of the original start date of the award period, the
subrecipient must report by letter to the Department the steps taken to initiate the project, the
reasons for delay, and the expected start date.
b. If a project is not operational within 90 days of the original start date of the award period, the
subreoipientmust submit a second statement tothe Department explaining the
implementation delay.
c Upon receipt ofthe ninety (Q0)day letter, the Department shall determine ifthe reason for
delay is justified or shall, sdits discretion, unilaterally terminate this agreement and re -
obligate subgrant funds to other Department approved projects, The Department, where
warranted by extenuating circumstances, may extend the starting date of the project past the
ninety (90) day period, but only by formal written adjustment to this agreement.
19. Excusable Delays
Except with respect todefaults ofconsultante.d1esub0nardnnopienLahaUnotbeindefaultby
reason of any failure in performance of this agreement according to its terms (including any
failure by the subgrant recipient to make progress in the execution of work hereunder which
endangers such performance) if such failure arises out of causes beyond the control and
without the fault ornegligence ofthe subgnantrecipient. Such causes include, but are not
limited to, acts of God or of the public enemy, acts of the government in either its sovereign
or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight
embargoes, and unusually severe weather, but in every case, the failure to perform shall be
beyond the control and without the fault or negligence of the subgrant recipient.
b. |ffailure toperform iscaused byfailure ofeconsultant toperform mmake progress, and if
such failure arises out of causes beyond the control of subgrant recipient and consultant, and
without fault or negligence of either of 'them, the subgrant recipient shall not be deemed in
default, unless:
(1) Supplies urservices (nbefurnishedbytheconsubendwereobtainaNefromoUher
sources,
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Florida Department of Law Enforcement
(2) The Department ordered the subgrant recipient in writing to procure such supplies or
services from other sources, and
(3) The subgrant recipient failed to reasonably comply with such order,
c. Upon request of the subgr@nt recipient, the Department shall ascertain the 'lacts and the
extent of such fai|ure, and if the Department determines that any failure to perform was
occasioned by one or more said causes, the delivery schedule shall be revised accordingly.
a. Subgnsnirecipients must obtain prior approval from the Department for major substantive
changes such as changes in project activities, target populations, service providers,
implementation yohedu|es, project director, designs or research plans set forth in the
approved agreement and for any budget changes that will transfer more than 1O%ofthe total
budget between budget categories,
b. Subgrant recipients may transfer up to 10% of the total budget between budget categories
without prior approval as long as the funds are transferred to an existing line item
cUnder no circumstances can transfers of funds increase the total budgeted award.
21. Disputes and Appeals
a. The Department shall make its decision in writing when responding to any disputes,
disagreements or questions of fact arising under this agreement and shall distribute its
response to all concerned parties. The subgrant recipient shall proceed diligently with the
performance ofthis agreement according tothe Department's decision.
b, If the subarant recipient appeals the Department's decision, the appeal also shall be made in
writing within twenty-one (21) calendar days to the Department's clerk (agency clerk). The
subgrant recipient's right to appeal the Department's decision is contained in Chapter 120,
Florida Statutes, and in procedures set forth in Rule 28-106.104, Florida Administrative Code.
Failure to appeal within this time frame constitutes a waiver of proceedings under Chapter
120, Florida Statutes,
Conferences may beheld atthe request ofany party hzthis agreement. /& any time, a
representative of the Department, of the U.S. Department of Justice, or the Auditor General of the
State of Florida, have the right ofvisiting the project site to monitor, inspect and assess work
performed under this agreement.
a, The Department ofLaw Enforcement, the Auditor General ofthe State ofFlorida, the U.S.
Department of Justice, the U.S. Comptroller General or any of their duly authorized
representatives, shall have access to books, documents, papers and records of the subgrant
recipient, implementing agency and contractors for the purpose ofaudit and examination
according to the Financial Guide and the Common Rule.
b, The Department reserves the right to uni|ahana|k/ terminate 'this agreement if the aubomant
recipient, implementing ogenoy, or contractor refuses to aUmx public access to all documents.
papers, letters, or other materials subject to provisions ol Chapter 119, Florida Statutes, and
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Florida Department of Law Enforcement
made or received by the subgrant recipient or its contractor in conjunction with this
agreement.
c The oubonandrecipient viUgivebheawandingogencyortheGenena|AuoounUngDffioe.
through any authorized representative, access to and the right to examine all paper or
,electronic records related tothe financial assistance.
24. Retention of Records
The subgrant recipient shall maintain all records and documents for a minimum of three (3) years
from the date of the final financial statement and be available for audit and public disclosure upon
request of duly authorized persons,
The SubgrontRecipient Authorizing Official orDesignated Representative and the Implementing
Agency Official, Administrator or Designated Repnesenbshve, who sign the Signature PaQe, have
the authority turequest changes tothe approved agreement. The prior mentioned individuals
have authority to sign or make amendments to the Sole Source, ADP Justification and the
Privacy Certification forms. The Project Director has authority b)submit requests for approval of
specific travel, and Performance Reports, with the exception of the Financial and Closeout
Package, which also requires the signature by the Chief Financial Officer o[the Subgrant
Recipient nrauthorized designee,
When the authorized official of a subgrant recipient or the implementing agency designates some
other person signature authority for him/her, the chief officer or elected official must submit to the
Department a letter or resolution indicating the person given signature authority, The letter
indicating delegation of signature authority must be signed by the chief officer or elected official
and the person receiving signature authority. The letter must also specify the authority being
delegated.
Upon implementation of the project, in the event there is a change in Chief Executive Officers for
the Subgront recipient or Implementing Agency, Project Director, o/ Contact Person, the
Department must be notified in writing with documentation to include appropriate signatures.
Whenever a background screening for employment or a background security check is required by
law for employment, unless otherwise provided by |aw, the provisions o/Chapter 435. Florida
Statutes shall apply.
a. All positions in programs providing care to children, the developmentally disabled, or
vulnerable adults for 15 hours or more per week-, all permanent and temporary employee
png|tionsofthnoentns|abusehoUine�andaUpemonowork|ngundercontractwhohave
access to abuse records are deemed to be persons and positions of special trust or
responsibility and require employment screening pursuant to Chapter43G. F.S. using the
level 2standards set forth |nthat chapter.
b� All employees in positions designated by law as positions of trust or responsibility shall be
required to undergo security background investigations as a condition of employment and
continued employment. For the purposes ofthe subsection, security background
investigations shall include, but not be limited to, employment history checks, fingerprinting
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Florida Department of Law Enforcement
for all purposes and checks in this subsection, statewide criminal and juvenile records checks
through the Florida Department of Law Enforcement, and federal criminal records checks
through the Federal Bureau of Investigation, and may include local criminal records checks
through local law enforcement agencies.
(1) Any person who is required to undergo such a security background investigation and
who refuses tocooperate insuch investigation orrefuses toaubmit fingerprints shall be
disqualified for employment in such position or, if employed, shall be dismissed.
(2) Such background investigations shall be conducted at the expense of the employing
agency oremployee. When fingerprinting |arequired, the fingerprints ofthe employee
orapplicant for employment shall betaken bythe employing agency orbyan
authorized law enforcement officer and submitted to the Department of Law
Enforcement for processing and forwarding, when requested by the employing agency,
tothe United States Department ofJustice for processing. The employing agency shall
reimburse the Department of Law Enforcement for any costs incurred by it in the
processing ofthe fingerprints.
ADrug Court Project must comply with F8397334.^Treatment-Based Drug Court Prognsme.^
30. Overtime for Law Enforcement Personnel
Prior toobligating funds from this award tosupport overtime bylaw enforcement officers, the U.8,
Department of Justice encourages consultation with all allied components of the criminal justice
ayoharn in the affected jurisdiction. The purpose of this consultation is to anticipate and plan for
systemic impacts such as increased court dockets and the need for detention space.
31. Criminal Intelligence System
The subgrant recipient agrees that any information technology system funded or supported by
DJP funds will comply with 28 C,F.R. Part 23. Criminal Intelligence Systems Operating Policies, if
OJPdetermines this regulation Uobeapplicable. Should DJPdetermine 28C.F.R,Part 23tobe
applicable, OJP may, at its discretion, perform audits of the system, as per 28 C.F.R. 23,20(g).
Should any violation of28 Cf.R. Part 23 000ur, the recipient may be fined as per42 U.S.C.
3788Q(o)-(d).Recipient may not satisfy such ofine with federal funds,
32. Confidential Funds
Asigned certification that the project dineobzror<heheadofMhe|mp|emendngAgenoyhasread.
understands, and agrees toabide byall ofthe conditions for confidential funds asset forth inthe
effective edition ofUJP's Financial Guide is required from all projects that are involved with
confidential funds, The signed certification must be submitted at the 'Lime of grant application,
33. Equal Employment Opportunity (EEO)
o� Federal laws prohibit recipients of financial assistance from discriminating on the basis of
nsce, co|or, national ohgin, na|igion, sex, diaabi|ih/, or age in funded programs or activities. All
subgrant recipients and implementing agencies must comply with any applicable statutorily -
imposed nondiscrimination requirements, which may include the Omnibus Crime Control and
Safe Streets Act of 1568(42U�S.C. §378Qd); the Victims ofChmeAct (42U.S.C, §
1Q8O4(e));The Juvenile Justiceand Delinquency Prevention Act of2OO2(42U�S.C.�
6672(b));the Civil Rights Act of1QG4(42U.&C. §2O0Od); the Rehabilitation Act of1B73(20
U,S.C. §7 94); 'the Americans with Disabilities Act of1QQO(42 U�S,C. § 12131-34); the
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Act of1Q7S(42U&C, §§S101-87);and Department ofJustice Non-Disohmination
Regulations 28 CFR Part 42; see Ex, Order 13279 (equal protection of the laws for faith -
based and community organizations),
b. Asubgnsntrecipient orimplementing agency must develop anEEO Plan if ithas 5Oormore
employees and it has received any single award of $25,000 or more from DOJ. The plan
must beprepared using the on-line short form at
http://w\t,,Nm.ojp.usdoj.gov/about/ocr/eeop_comply.htm, must be retained by the subgrant
recipient orimplementing agenoy, and must be available for review oraudit. The
organization must also submit anEEO Certification toFOLE.
c, If the subgrant recipient or implementing agency is required to prepare an EEO Plan and has
received any single award of$5OO.DO0 ormore from D0J, itmust submit its plan to D[)J for
approval. Acopy ofthe DOJapproval letter must besubmitted haFDLE The approval letter
expires two years from the date of the letter.
d. A subgrant recipient or implementing agency is exempt from the EEOP requirement if it is
has fewer than 50 employees or if it does not feceive any single award of $25,000 or more
from DDJ nrifit is a nonprofit organization, u medical or educational institution, or an Indian
Tribe. If an organization is exempt frorn the EEOP requirement, it must submit an EEO
Certification toFDLE.
e. The subgrant recipient and implementing agency acknowledge that failure to comply with
EEO Requirements within 60 days of the project start date may result in suspension or
termination of funding, until such time as it is in compliance.
t In the event a Federal or State Court of Federal or State administrative agency makes a
finding of discrimination after a due process hearing on the grounds of race, color, religion,
national origin, oex, or disability against recipient of funds, the recipient will forward a copy
of the finding to the Office for Civil Rights, Office of Justice Programs,
34. Americans with Disabilities Act
Subgrant recipients must comply with the requirements of the Americans with Disabilities Act
(ADA). Public Law 101-336. which prohibits discrimination by public and private entities on the
basis of disability and requires certain accommodations be made with regard to employment
(Title |). state and |uoa| government services and transportation (Title ||). public accommodations
(Title 111), and telecommunications (Title IV).
35. Immigration and Nationality Act
No public funds will intentionally be awarded to any contractor who knowingly employs
unauthorized alien workers, constituting a violation of the employment provisions contained in 8
U.S.C.Section 1324a(n).Section 274A(e)ofthe Immigration and Nationality Act (^|N/('). The
Department shall consider the employment by any contractor of unauthorized aliens a violation of
Section 274A(e)ofthe |NA. Such violation bythe subgnantrecipient ofthe employment
provisions contained in Section 274A(e) of the INA shall be grounds for unilateral cancellation of
this contract by the Department,
36. National Environmental Policy Act (NEPA)
a. The subgrant recipient agrees to assist FDLE in complying with the NEPA and other re!ated
federal environmental impact analyses requirements in the use of subgrant funds by the
subgrant recipient. This applies to the following new activities whether or not they are being
specifically funded with these oubgnantfunds. That is, itapplies as long as the activity is
being conducted by the subgrant recipient or any third party and the activity needs to be
undertaken |norder hzuse these subgrantfunds,
&FY2008 Page/D
Florida Department ofLaw Enforcement
(1) New construction;
(2) Minor renovation orremodeling ofaproperty either (a)listed onoreligible forUedngon
the National Register of Historic Places or (b) located within a 1 00-year flood plain;
(3) A renovation, |eese, or any other proposed use of building or facility that will either (a)
result in a change in its basic prior use or (b) significantly change its size-, and
(4) Implementation ofanew program involving the use of chemicals other than chemicals
that are (a) purchased as anincidental component ofofunded activity and (b)
traditionally used, for example, in office, househo|d, reoreoUona|, or educational
environments.
b. For any uf a subgnant recipient's existing programs or activities that will be funded by these
nubgnanbs, the subgnentnsoipient. upon specific request from the Department and the U.S.
Department of Justice, agrees to cooperate with DOJ in any preparation by DOJ of a national
orprogram environmental assessment ofthat funded program oractivity.
The subgrant recipient agrees to comply with Executive Order 12549, Debarment and
Suspension and 2 CFR 180, "OMB Guidelines To Agencies On Governmentwide Debarment And
Suspension (Non procurement)" These procedures require the subgrant recipient to certifyit shall
not enter into any lower tiered covered transaction with a person who is debarred, suspended,
declared ineligible or is voluntarily excluded from participating in this covered transaction, unless
authorized bythe Department. |fthe subQnsntis$1OO.O00ormore, the subgnantrecipient and
implementing agency certify that they and their principals:
a. Are not presently debamsd, ouapended, proposed for debarment, declared ine|igib|e,
sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded
from covered transactions byany Federal department oragency;
b. Have not within a three-year period preceding this application been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection
with obhaining, attempting to obtain, or performing a public (Federal, Shahs, or local)
hansacdunoroonbo(tunderapub|ictrunsectiun;vio|ahonofFedera|orStahaondhnst
statutes orcommission of embezzlement, theft, forgery, bribery, falsification or destruction of
records, making false statements, or receiving stolen property;
o. Are not presently indicted for orotherwise criminally orcivilly charged by e governmental
entity (Federal, State, or local) with commission of any of the offenses enumerated in
paragraph (1)(b) of this certification; and
d. Have not within a three-year period preceding this application had one or more public
transactions (Federal, State, or local) terminated for cause or default.
n. Each aubgrand recipient agrees to comply with 28 CFR PadSQ. "New Restrictions on
Lobbying" and shall file the most current edition of the Certifivadon And Disclosure Fonn, if
app|ioeb|e, with each submission that initiates consideration of such subgnsntrecipient for
award of federal contract, grant, or cooperative agreement of $100,000 or more,
b, This certification is a material representation ol fact upon which reliance was placed when
this agreement was made. Submission of this oertificadon is a prerequisite to entering into
8FY2009 PaQo1/
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this agreement subject toconditions and penalties imposed bySection 1352.Title 31.United
States Code. Any person vvhofai|stoU|ntherequinedcertihcadonissubjeo toocivil penalty
ofnot less than $1U.00Oand not more than $1OO.00Ufor each failure tofile.
o. As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part 69,
for persons entering into a grant or cooperative agreement over $100,000, as defined at 28
CFRPart 6S.the applicant certifies that:
(1) NoFederal appropriated funds have been paid or will bepaid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member ofCongress, an officer oremployee of Congress,
or an employee of a Member of Congress in connection with the making of any Federal
grant, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federal grant or cooperative agreement;
(2) If any funds other than Federal appropriated funds have been paid or will be paid to
any person for influencing urattempting hoinfluence enofficer oramp|oyaecf any
agency, a Member of Congress, an officer or employee of Congress, or an employee of
a Member of Congress in connection with this Federal grant or cooperative agreement,
theundersi0nedohaUcomp|ebaendsuhmitStandardFonn-LLL.''Diso|msunaof
Lobbying Activities," in accordance with its instructions;
(3) The undersigned shall require that the language of this certification be included in the
award documents for all subawards at all tiers (including subgrants, contracts under
grants and cooperative agreements, and subcontracts) and that all sub -recipients shall
certify and disclose accordingly.
%9.State Restrictions nnLobbying
In addition to the provisions contained in Item 39, above, the expenditure of funds for the purpose
of lobbying the legislature or a state agency is prohibited under this contract.
4O.Additional Restrictions onLobbying
Recipient understands and agrees that it cannot use any federal funds, either directly or
indireot|y, in support of the enactment, nepee|, modification or adoption of any |ew, regulation or
policy, atany level ofgovernment, without the express prior written approval ofUJP.
Funds from this award may not beused tooperate a^ program h)any local jail.
Furthermore, no funds may be given to local jails that operate "pay -to -stay" programs. "Local
jail", as referenced in this condition, means an adult facility or detention center owned and/or
operated bycity, county, ormunicipality. |tdoes not include juvenile detention centers, "Pay -to -
stay" programs prognamsaa referenced in this condition, means program by which extraordinary services,
amenities and/or accommodations, not otherwise available to the general inmate population, may
be provided, based upon as offender's apparent ability to pay, such that disparate conditions of
confinement are created for the same or similar offenders within a jurisdiction.
42. Mitigation of Health, Safety and Environmental risks dealing with Clandestine
Methamphetamine Laboratories
If an award is made to support methamphetamine laboratory operations the subgrant recipient
must comply with this condition, which provides for individual site environmental
assessmenMmpactsbsbsmentaosnaquiredunder|heNedona|Environmenta|Po|ioyAcL
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General Requirement: The subonantrecipient agrees hzcomply with Federal, State, and
local environmental, health and safety laws and regulations applicable tothe investigation
and closure of clandestine methamphetamine laboratories and the removal and disposal of
the chemicals, equipment, and wastes used in or resulting from the operation of these
laboratories.
Specific Requirements: The subgrant recipient understands and agrees that any program or
initiative involving the identification, seizure, or closure of clandestine methamphetamine
laboratories can result in adverse health, safety and environmental impacts to (1) the law
enforcement and other governmental personnel involved; (2) any residents, occupants,
users, and neighbors of the site of a seized clandestine laboratory; (3) the seized laboratory
site's immediate and surrounding environment of the site(s) where any remaining chemicals,
equipment, and waste form a seized laboratory's operations are placed or come to rest.
Therefore, the aubQmntrecipient further agrees that inorder to avoid ormitigate the possible
adverse health, safety and environmental impacts from any cfclandestine
methamphetamine operations funded under this award, it will (1) include the nine, below
listed protective measures or components; (2) provide for their adequate funding to include
funding, as necessary, beyond that provided by this award-, and (3) implement these
protective measures directly throughout the life ofthe subguanL |nsodoing, the eubgnant
recipient understands that it may implement these protective measures directly through the
use of its own resources and staff or may secure the qualified services of other agencies,
contractor orother qualified third party,
(1)Provide medical screening of personnel assigned orto be assigned by the subgrant
recipient to the seizure or closure if of clandestine methamphetamine laboratories;
(2) PrVvideOcoupohona|SafetyandHeahhAdministrotion(OSHA)naquiredinitia|and
refresher training for law enforcement officials and other personnel assigned by the
subgrant recipient to either the seizure or closure of clandestine methamphetamine
laboratories;
(3) As determined by their specific duties, equip personnel assigned to the projectwith
OSHA required protective wear and other required safety equipment;
(4) Assign properly trained personnel to prepare comprehensive contamination report on
each closed |abnratory�
(S) Employ qualified disposal contractors to remove all chemicals and associated
g|asummne, equipment, and contaminated materials and wastes from the site(s) of each
seized clandestine |ebora1ory�
(S) Dispose of the chemicals, equipment, and contaminated materials and wastes removed
from the sites of seized laboratories at properly licensed disposal facilities or, when
aUowab|e, properly licensed recyd|ngtsci|ides�
(7) Monitor the transport, disposal, and recycling components of subparagraphs 5, and 6.
immediately above inorder hoensure proper compliance;
(8) Have in place and implement an inter -agency agreement orother form of commitment
with aresponsible State environmental agency that provides for that agency's (i)timely
evaluation of the environmental conditions at and around the site of a closed clandestine
laboratory and (ii) coordination with the responsible party, property owner, or others to
ensure that any residual contamination is remediated, if necessary, and in accordance
with existing State and Federal nequirements�and
SFY2OQ9 page13
Florida Department of Law Enforcement
(Q) Have in place and implement a written agreement with the responsible state or local
service agencies to properly respond to any minor, as defined by state law, at the site.
This agreement must ensure immediate response by qualified personnel who can (i)
respond to the potential health needs of any minor at the site; (ii) take that minor into
protective custody unless the minor is criminally involved in the meth lab activities or is
subject to arrest for other criminal vio|atione� (|ii) ensure immediate medical baeUng for
methamphetamine toxicity; and (iv) arrange for any follow-up medical tests,
examinations, or health care made necessary as a result of methamphetamine toxicity.
In accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights Actof
1964.42U.SC. § 2000d, recipients of Federal financial assistance must take reasonable steps to
provide meaningful access to their programs and activities for persons with limited English
pnofioienoy(LEP). For more information onthe civil rights responsibilities that recipients have in
providing language services to LEP |ndividuu|a, please see the website at ,
44. The Coastal Barrier Resources Act
The subgrantee will comply and assure the compliance of all contractors with the provisions of
the Coastal Barrier Resources Act (P.L 97-348) dated October 10. 1982 (18 USC 3501 etaeq]
which prohibits the expenditure of most new Federal funds within the units of the Coastal Barrier
Resources System.
45. Enhancement of Security
If funds are used for enhancing security, the subgrant recipient agrees to:
Have an adequate process to assess the impact of any enhancement of a school security
measure that is undertaken on the incidence of crime in the geographic area where the
enhancement is undertaken.
Conduct such enassessment with respect hoeach such enhancement; and, submit tothe
Department the aforementioned assessment in its Final Program Report,
46. Environmental Protection Agency's (EPA) list of Violating Facilities
The subgrantee assures that the facilities under its ownership, lease or supervision which shall be
utilized in the accomplishment of the Program Purpose are not listed on the EPA's list of Violating
Facilities and that it will notify the Department of the receipt of any communication from the
Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is
under consideration for listing bythe EPA.
47. Flood Disaster Protection Act
The subgrantee will comply with Section 102(a) of the Flood Disaster Protection Actnf1873.
Public Law 93-234, 87 Stat. 975, requiring that the purchase of flood insurance in communities
where such insurance is available as a condition of the receipt of any federal financial assistance
for construction or acquisition purposes for use in any area that has been identified as an area
having special flood hazards.
|twill assist the Department (if neoeusary�inassuhngcompliance wbhaenhon1OGofthe Nahona|
Historic Preservation Act of1QGG(1SUS.C�§47O).Ex. Order 115Q3(identification and
SFY2VO9 Puga/4
Rule Reference Y/[-Q.OD0 OCJ8-DD5(rexAugust 20O0
Florida Department of Law Enforcement
protection ofhistoric p/ope/tie*). the Archeological and Historical Preservation Act of 1974(18
US.C. § 469 a-1 et seq.), and the National Environmental Policy Act of 1969 (42 U.S.C. § 4321).
49. Omnibus Crime Control and Safe Streets Act
The aubgrantrecipient will comply and assure the compliance ofall contractors, with the
applicable provisions of Title I of the Omnibus Crime Control and Safe Streets Actof1QG8.as
amended- the Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act; as
appnopriehe; the provisions of the current edition of the Office of Justice Program Financial and
Administrative Guide for Grants; and all other applicable State and Federal |avva, orders,
dnou|ana. or regulations,
50. Public Safety Officers' Health Benefits Provision
The recipient has certified itksincompliance with the Public Safety Officers' Health Benefits
Provision of the Fiscal Year 2802. Departments of Commerce. Justice, and State. the Judiciary,
and Related Agencies Appropriations Act (Pub. L. No. 107-77)ond agrees to remain in
compliance during the life of the grant, This provision requires that the unit of local government
which employs apublic safety officer (aude5nedbyGeotion12O4nfTiUe|oftheOmnibuuChme
Control and Safe Streets Act of 1968, as amended) to afford such public safety officervvhVretires
or is separated from service due to injury suffered as a direct and proximate result of a personal
injury sustained in the line of duty while responding to an emergency situation or hot pursuit (as
such terms are defined by State law) with the same or better level of health insurance benefits at
the time of retirement or separation as the officer received while employed by the jurisdiction, If
the recipient demonstrates noncompliance during the life ufthe grant, 10 percent ofthe award
amount must be returned tothe grantor.
51. Human Research Subjects
Grantee agrees tocomply with the requirements of28C.F.R.part 4Sand all Office ofJustice
Programs policies and procedures regarding the protection of human research subjects, including
obtainment of Institutional Review Board approval, if appropriate, and subject informed consent.
To support public safety and justice information sharing, OJP requires the grantee to use the
National Information Exchange Model (NIEM) specifications and guidelines for this particular
grant. Grantee shall publish and make available without restriction all schemas generated as a
result of this grant to the component registry as specified in the guidelines, For more information
on compliance with this condition, visit http�//www.niem.gov/implementationquide.php.
53. Reporting, Data Collection and Evaluation
The subgrant recipient agrees to comply with all reporting, data collection and evaluation
requirements, as prescribed by the BJA in the program guidance for the Justice Assistance Grant
(JAG). Compliance with these requirements will be monitored by BJA.
54. Privacy Certification
The subgrant recipient agrees to comply with all confidentiality requirements of 42 U.S.C. section
3789g and 28 C.F.R. Part22 that are applicable to coUeodon, use, and revelation of data or
information. Grantee further agrees, as a condition of grant approval, to submit a Privacy
Certificate that is in accord with requirements of28 C.F.R. Part22 and, in particular, section
22,21
SFY2OOQ Poge15
Florida Department of Law Enforcement
55. State Information Technology Point of Contact
The subgrant recipient agrees to ensure that the State Information Technology Point of Contact
receives written notification regarding any information technology project funded by this grant
during the obligation and expenditures period. This istofacilitate communication among local
and state governmental entities regarding various information technology projects being
conducted with these grant funds. |naddition, the recipient agrees tomaintain anadministrative
file documenting the meeting ofthis requirement. For alist ofState Information Technology
Points ufContact, go to .
56. Interstate Connectivity
Toavoid duplicating existing networks nr|Tsystems in any initiatives funded byBJAfor law
enforcement information sharing systems which involve interstate connectivity between
jurisdicdons, such systems shall emp|oy, tothe extent possib|e, existing networks usthe
communication backbone to achieve interstate oonneot|vity, unless thesubgnant recipient can
demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would
impair the functionality of an existing or proposed IT system.
57.Supplan§ng
The recipient agrees that federal funds under this award will beused Uzsupplement but not
supplant state orlocal funds,
58. Conflict of Interest
The subgrant recipient and implementing agency will establish safeguards to prohibit employees
from using their positions for a purpose that constitutes or presents the appearance of personal or
organizational conflict of interest, or personal gain,
59. Uniform Relocation Assistance and Real Property Acquisitions Act
The subgrant recipient will comply with the requirements of the Uniform Relocation Assistance
and Real Property Acquisitions Act of107O(42U,S.C. §4SO1etseq.).which govern the
treatment of persons displaced as a result of federal and federally -assisted programs.
60. Limitations on Government Employees Financed by Federal Assistance
The subgnandrecipient will comply with requirements of5U�&C, §§15O1-U8and §§7324-28.
which limit certain political activities of State or local government employees whose principal
employment is in connection with an activity financed in whole or in part by federal assistance.
The grantee agrees to comply with the applicable requirements of2Q C.F.R. Part 38. the
Department of Justice regulation governing "Equal Treatment for Faith Based Organizations" (the
"Equal Treatment Regulation"). The Equal Treatment Regulation provides in part that Department
of Justice grant awards of direct funding may not be used to fund any inherently religious
activ|Uus, such as vvonship, religious instruution, or pnoae(ytizabon. Recipients of direct grants may
still engage in inherently religious activities, but such activities must be separate in time or place
from the Department of Justice funded program, and participation in such activities by individuals
receiving services from the grantee or a sub-grantlee must be voluntary. The Equal Treatment
Regulation also makes clear that organizations participating in programs directly funded by the
Department of Justice are not permitted to discriminate in the provision of services on the basis of
a beneficiary's religion,
SFY2O08 PogaY0
Rule Reference 1/D-9.006 OCJG-005(rex Augur 2000
Recipient Name and Address: Monroe County Board of County Commissioners; 1100 Simonton Street; Key West, FL 33040
Grant Title: Monroe Youth Challenge Middle School Program Grant Number: 2009-JAGC-875 Award Amount: 44,366.00
Contact Person Name and Title: David P. Owens, Grants Administrator Phone Number: (305) 292-4482
Federal regulations require recipients Of financial assistance from the Office of Justice Programs (OJP), its component agencies, and the
Office of Community Oriented Policing Services (COPS) to prepare, maintain on rile, submit to OJP for review, and implement an Equal
Employment Opportunity Plan (EEOP) in accordance with 28 C.F.R §§ 42.301-.30& The regulations exempt some recipients from all of
the EEOP requirements. Other recipients, according to the regulations, must prepare, maintain on file and implement an EEOP, but they
do not need to submit the EEOP to OJP for review, Recipients that claim a complete exemption from the EEOP requirement must
complete Section A below. Recipients that claim the limited exemption from the submission requirement, must complete Section 8
below. A recipient should complete either Section A or Section H, not both, If a recipient receives multiple OJP or COPS grants,
please complete a form for each grant, ensuring that any EEOP recipient certifies as completed and on file (if applicable) has been
prepared within two years of the latest grant. Please send the completed form(s) to the Office for Civil Rights, office of Justice Programs,
U.S. Department of Justice. 810 7th Street, N.W., Washington, D.C. 20531. For assistance in completing this form, please call (202)307-
0690 or TTY (202) 307-2027.
Section A- Declaration Claiming Complete Exemption from the EEOP Requirement. Please check all the byes that
app l:V.
❑ Recipient has less than 50 employees, ❑ Recipient is an Indian tribe,
❑ Recipient is a non-profit organization, 0 Recipient is an educational institution, or
0 Recipient is a medical institution, 0 Recipient is receiving an award less than $25,000
[responsible official], certify that
[recipient] is
prepare an EEOP for the reason(s) checked above, pursuant to 28 C.F.R §42.302. 1 further certify that not required to
[recipient] will comply with applicable Federal civil rights
laws that prohibit discrimination in employment and in the delivery of services.
Print or type Name and Title Signature Date
Section B- Declaration Claiming Exemption from the EEOP SubmissiortRequirement and Certifying That an
EEOP Is on File for Review.
If a recipient agency has 50 or more employees and is receiving a single award or subaward for $25,000 or more, but less than $500,000,
then the recipient agency does not have to submit an EEOP to OJP for review as long as it certifies the following (42 C.F.R. § 42.305):
1, Roman Gastesi, County Administrator (responsible official], certify that
the Monroe County Board of County Commissioners
employees Irecipientj,which has 50 or more
ee and receiving n a single award baward or '25,000 or more, but less than $500,000, has formulated an
I'P'oy sis rc iv i g Si g ' or Sit f
Sit rtjf�
ESOP in accordance w h 2 FR 42 et seq subpart E. I further cc rs' P. rt t ority and
it
P into
cwithin
it C 0 1 further certify that the EEOP has been formulated and
signed n effect t thi n the past two yea b y the to r au
0 ff
t off_ cf� MOroe u C ,at" authority and that it is available for review. The EEOP is on file in
he office 0 n County
o n _�y EEO Coordinator
a 00 Simonton
to Streety W at L 0 0
t 11 n n Key e , F 33 4 (organization],
faddressj,for review by the public and
employees or for review or audit by Officials of the relevant state planning agency or the Office for Civil Rights, Office of
Justice Programs, U. S. Department of Justice, as required by relevant4ws and regulations,
Roman Gastesi, County Administrator
Print or type Name and Title
Signature foe Date
OMB Approval No, 1121-0140 Expiration Date: 0 1 /3 1/06
RESOLUTION NO,. 2100a - 2008 Budget and Finance
WHEREAS, the Florida Department of Law Enforcement has announced the
Fiscal Year 2009 funding cycle of the Edward Byrne Memorial Justice Assistance Grant
(JAG) Program; and
WHEREAS, on July 16, 2008, the Monroe County Board of Commissioners
agreed to serve as the coordinating unit of government in the preparation of the gran
proposals and in the distribution of funds allocated to Monroe County in the amount
$44,366.00 with an additional $0.00 cash match requirement (total of $44,366,00); al
WHEREAS, the Monroe County Substance Abuse Policy Advisory Board, wit
concern given to the County's current drug control efforts, has recommended certain
programs receive funding to provide the community with activities focused on drug a 11
alcohol education, prevention, rehabilitation, and treatment; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, that:
1. The Board of County Commissioners concurs with the Monroe County
Substance Abuse Policy Advisory Board's recommendations; and that
2. The County Administrator is hereby authorized to sign and submit the
application packet for the Fiscal.YOj,r '2609 grant funds to the Florida
Department of Law Enforcement Byrne -.Memorial Justice Assistance
Grant (JAG) Program,., 4hd,that.,
3. This resolution shall be' come, effectivelmnipaiaf6ly upon adoption by the
Board of County Commissioher's,and -,axleu itiph by the Presiding Officer and
Clerk.
PASSED AND ADOPTED by the Bo&d,'bf County Commissioners of M�t�-.& Cogpty, 2
Florida, at a regular meeting of said,.Boa
d,,b(nithe 16"' day of July, 'At 2008-
Mayor Di Gennaro
Mayor Pro Tern McCoy
Commissioner Murphy Yes
Commissioner Neugent Yes
Commissioner Spehar Yes
(Seal) DANNY L. KOLHAGE, Clerk Monroe tC�,Punty Board, of
1,ommissioners
AtteC erk of Court t. By: Mayormo
NROE COUNTY ATTORNEY
APPRO �'r7D AS TO FORM:
—,CHRISTINE M. LIMBERT-BARROWS
ASSISTANT COUNTY ATTORNEY
Date eo 1,;Z 41406
Tyis Copy is a'TrUt Copy � 4he
, Vilt-ass
my lia d andOlt iOfficiai�g�ff
my
/ I day 9f
This ¢
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
|nwitness whereof, the parties affirm they each have read and agree tothe conditions set
forth in this agreement, have read and understand the agreement in its entirety and have
executed this agreement by their duty authorized officers on the date, month and year set
out below.
OEM
Date:
Typed Name of Su
Signature:
Corrections onthis page, including Strheoveny,
whiteout, etc. are not acceptable.
Mon -co County Board of County Commissioners
Typed Name and Title: Roman Gasteoi County Administrator
-�
Date: /- *'�
Monroe County Board of
Roman � t � County Administrator
TypedNemeandTh�� o �� �s oou
Date: /~~^�~-
�� ��y�
��~���
Application Ref # 2009- AGC-87S
Contract -JAGC-MDNR'''
FDLE
Florida Department of
Law Enforcement
Gerald INA. Baiiey
Commissioner
Office of Criminal Justice Grants
Post Office Box 14,89
Tallahassee, Florida 32302-1489
,3850) 617-1250
wwvv-fdle - state.fl,us
Mayor
Monroe County Board of Commissioners
County Administration Office
1100 Simonton Street
Key West, FL 33040
Dear Mayor Di Gennaro:
Charlie Crist, Governor
Bill klcCoilurn. Attorney Genelrail
Alex Sink, Chiei Financial Offic-er
Charles H. Bronson, Comn-iissioner of Agftl-Wure
The Florida Department of Law Enforcement is pleased to award an Edward Byrne
Memorial Justice Assistance Grant to your unit of government in the amount of
$ 44,366.00 for the project entitled, MONROE YOUTH CHALLENGE MIDDLE
SCHOOL PROGRAM IV. These funds shall be utilized for the purpose of reducing
crime and improving public safety.
A copy of the approved subgrant application with the referenced contract number is
enclosed for your file. All correspondence with the Department should always refer to
the project number and title.
Your attention is directed to the Standard Conditions of the subgrant. Changes were
made to these conditions after your application was received in this office. Therefore,
these Standard Conditions should be reviewed carefully by those persons responsible
for project administration to avoid delays in project completion and costs
reimbursements.
The enclosed Certification of Acceptance should be completed and returned to the
Department within 30 calendar days from the date of award. This certificate constitutes
official acceptance of the award and must be received by the Department prior to the
reimbursement of any project expenditures.
Committed to
Service - Integrity - Respect - Quality
The Honorable Mario Di Gennaro
Page Two
We look forward to working with you on this project. If we can be of further assistance,
please contact Janice Parish at 850/617-1250.
Sincerely,
Q 14. Udsel-)
Clay4tn H. Wilder
Administrator
CHW/JP/th
Enclosures
State of Florida
Office of Criminal Justice Grants
Florida Department of L aw-FAfncrPu-PAI
2331 Phillips Road
Tallahassee, Florida 32308
(Signature ufSubonantee's Authorized Official)
(Typed Name and Title of Official)
(Name OfSubor@ntee)
(Date ofAcceptance)
Rule Reference 11D'9.00GDCJG-012(R8v.October 20O5)
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
Subgrantee: Monroe County Board of Commissioners
IN '111111
State Agency Match:
Local Agency Match: $O.00
Total Project Coat: $44.3OO.OD
State Purpose Area: O4A:Community Crime Prevention
CFDANuOnbec 18.738
Award ishereby made inthe amount and for the period shown above of8subgrant
under Title I of the Omnibus Crime Control and Safe Streets Act of 1968, P.L. 90-
351, as amended, and the Anti -Drug Abuse Act 0f1S88. P.L. 100-890. 03the above
mentioned Subgr8nkaeand subject tOany attached Orspecial conditions.
This award is subject to all applicable rules, regulations, and conditions as contained
in the Financial and Administrative Guide for Grants, Guideline Manual 7100 1O'
Office of Justice Programs, Common Rule for State and Local Governments and A-
87, or OMB Circulars A,110orA-1O2. as applicable, andA-21' iDtheir entirety. It is
also subject to such further rules, regulations and policies as may be reasonably
prescribed by the State or Federal Government consistent with the purposes and
authorization OfP.L8O'351'aSamended, and P.L1OO-5B0.
This grant shall become effective on the beginning date of the grant period provided
that within 30 days from the date of award, a properly executed Certificate of
Acceptance of Subgrant Award is returned to the Department.
Authorize P Official
Clayton H. Wilder
Administrator
�: M
Date
( ) This award is subject to special conditions (attached).
Application for Funding Assistance
Florida Department ofLaw Enforcement
Justice Assistance Grant - County -wide
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official
Nome: Mario DiGennoro
Title:
Mayor
Address:
County Administration Office
11OOSimonton Street
City:
Key West
State:
FL Zip: 33040
Phone:
805-280-8000 Ext
Fox:
305'289'8308
Sunconm:
Email:
boccdis4@monroecounty-fl.gov
Chief Financial Officer
Name:
DannyKohoge
Title:
Clerk
Address:
58UWhitehead Street
City:
Key West
State: FL Zip: 33040
Phone: 306-292-3550 Ext
Fax: 305-205-3683
Suncom:
Email: dkdhuge@monro*'oerk,cum
Application Ref # Section #1 Page 1of2
Contract 2008-JAGC-MONR-1-T74012
Rule Reference 11oeuoeooJo-0oy(,w. Apmonos)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Implementing Agency
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief •
N I ame: • Di Gennar#
Title:
Mayor ,
Address:
County Administration Office
1100 Simonton Street
City:
Key West
State:
FL Zip: 33040
Phone:
305-289-6000 Ext:
Fax:
305-289-6306
Suncom:
Email:
boccdis4@monroecounty-fl.gov
Project Director
'd a,-u e: David Owens
Title:
Grants Administrator
Address:
1100 Simonton Street
City:
Key West
State:
FL Zip: 33040
Phone:
305-292-4482 Ext:
Fax:
305-292-4515
Suncom:
Email:
ovens-david@monroecounty-fl.gov
Application Ref # 2009-JAGC-875 Section #1 Page 2 of 2
Contract 2009-JAGC-MONR-1-T7-012
Rule Reference 11 D-gM6 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
General Project
Project Title: K4ONROEYOUTH CHALLENGE MIDDLE SCHOOL PROGRAM |V
Subgrant Recipient: Monroe County Board of Commissioners
Implementing Agency: Monroe County Board of Commissioners
Project Start Date: 10/1/2008 End Date: 9/30/200',#,
Risk factors.
Monroe County youth show ahigher ocournanoeofhskfmctorsnf55%comperedthmstahaavonsge
of52Y6(Florida Youth Substance Abuse Survey 2O0G). There are many risk factors that may
influence the youth of Monroe which could cause them to self -medicate with substances, engage
or endure bullying and violence, have low school attendance, drop out of school, exhibit criminal
behavior and an overall lack of productivity, experience depression, and even commit suicide.
Middle School years are often the turning point for youth, Many students drop out ofschool shortly
after ninth grade. Aopike in discipline incidents occurs in grades 7'9. Monroe Youth Challenge
Program (MYCP)believes that targeting these age groups will provide support to avoid risky
Monroe County reported the highest level of risk for the Family History of Antisocial Behavior
scale. Middle school students scored a58.four points higher than the statewide average of54.
That trend increases otthe high school level, Students with high scores onthis scale indicated
that their families have a history of antisocial behavior, such as substance use or criminal
behavior. MYCP has implemented a parent program and curriculum to address this deficiency.
Protective factors. Atone time behind the state average, Monroe County's overall protective
factors have increased from 45% to 48% since MYCP's first year of inception in 2001 with the most
notable improvement in the areas of Community Domain which had a 7% increase and School
Domain which had e1OY6increase. While K4onroe'oaverage increased, both domains saw o
decrease statewide. The fewer assets possessed byayoung person, the more likely they will use
drugs and alcohol or engage in violent acts, as indicated by the graph below.
0-10Aemots 11'20 21-30 31-40
Alcohol 45%26%11%3Y6
Vio|enreG2Y6 38% 18% S%
Capitalizing on the success of its programs in high schools over the past four years, MYCIP has
brought programming tomiddle schools, The services are coordinated bvthe MYCPPrevention
Coordinators. These services may beprovided bycommunity partners, volunteers, and older
youth facilitators. All programs are executed with the goal of providing opportunities for youth to
develop personal assets and protective factors.
Monroe Youth Challenge Program offers:
Application Ref # 2009JAGC-875 Section #2 Page of
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
1) Motivational workshops and Signature Programs which build positive, empathetic relationships
among peers and adults, and increase commitment to ending violence, building tolerance and
"Being anAgent ofPositive Change" These may include professional services, such aa
motivational speaker Daniel Davison, who motivated 1,400 middle school aged youth with his drug
awareness presentation. (talso includes our signature programs like Challenge Day orour
recently created 8TP(EKhGrade Transition Proyoam). Designed byMonroe County High School
students who have benefited from MYCP's Leadership programs, this program seeks to end
school rivalry and bullying for students from middle school as they enter high school. These
events will educate students from ail socioeconomic ranges to the real threats of emotional
burdens throughout the school, including racism, violence, bullying, and harassment. These
programs support the development of stronger relationships among students and their peers,
family and community. MYCP signature programs foster alliances through understanding the
common challenges faced by children. Working to strengthen the leadership skills in students that
do not feel included, MYCP searches for students on campus suffering from alienation, who do not
feel connected to the school. These programs strengthen students' emotional health, redirect
negative faoboro, and empower the individuals to overcome obstacles.
2\Parent Network and Parent toParent Curriculum. The goal ofthis curriculum ieaafollows:
Allow parents to create a positive parent culture within their circle of family and friends,
Generate a mutual understanding between school administrators/law enforcement and parents
allowing uetobeonthe same side,
° Give parents the tools and skills they need to parent effectively, and
° Create anetwork for parents 0ogain the support they need.
3)Abuse Prevention and Anti -Bullying Peer Educator T/minings build protective factors and
responsibility to "BE the CHANGE" and model healthy choices for younger peers;
4) Service Learn ing/Com mu n ity Service Projects Service -learning is a teaching and learning
strategy that integrates meaningful community service with instruction and reflection to enrich the
learning experience, teach civic responsibility, and strengthen communities;
5) Leadership and Life Skills classes and trainings; and
6) Grassroots coordination with schools, existing law enforcement, juvenile justice agencies, social
service and civic organizations inorder hointegrate and increase the impact ofexisting crime
prevention and substance abuse education efforts among public, private and home school
students.
7) Partnerships with other youth agencies to encourage seamless community service projects:
agencies that in the past lacked student involvement have benefited from the organized approach
MYCP uses with student directed activities and the community has benefited from meaningful
community service projects and the students have benefited from the direct adult supervision,
productive activities, the learning gains as academic approaches have been utilized and an
increased sense ofcommunity awareness.
Application Ref #
Contract -JAGC'MONR-''
Rule Reference nD-Mo ncJs-00(re, xpmzous
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Question: Does the Implementing Agency receive a single grant in the amount of $500,000 or
more from the U.S, Department of Justice?
Answer: No
Application Ref # 2009-JAGC-875
Section #2 Page 3 of
Contract -JAGC-MONR---
Rule Reference 11 D-9M6 OCJG-005 (rev. April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Federal Purpose Area: 003 - Prevention and Education Programs
State Purpose Area: 04A-Community Crime Prevention
Activity: Community Service
Target Group: Children
Geographic Area: School District
Location Type: School, Middle
Activity Description
Activity: Community Leader Meetings
Target Group: Children
Geographic Area: School District
Location Type: School, Middle
Activity Description
Activity: Crime Prevention Education
Target Group: Children
Geographic Area: School District
Location Type: School, Middle
Activity: Drug Free Events
Target Group: Children
Geographic Area: School District
Location Type: School, Middle
Activity: K4enbzhng
Target Group: Children
Geographic Area: School District
Location Type: School, Middle
Application Ref # 2003'JAGC-875
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Activity: Recreation Program
Target Group: Children
Geographic Area: School District
Location Type: School, Middle
Horace CyBryant Middle School
11O5Leon Street
Key West .FL33O4O
Key Largo School
104801Overaeun
Key Largo .FL33037
350 Sombrero Beach Blvd.
Marathon , FL 33050
Monroe Youth Challenge
60-B Sombrero Road
Marathon , FL 33050
Plantation Key School
10OLake Road
Tavernier, FL33O7O
Stanley 8vvit|ihSchool
34OUOverseas Highway
Marathon .FL3305O
Sugarloaf School
226Crane Blvd.
Sugarloaf Key , FL 33042
Objective: 04A.01 - Provide a specified number of alternative drug -free events. [Alternative
drug -free events would include any participatory event designed to strengthen the
anti -drug message and/or anti -crime meosage]
Measure: Part
How many alternative drug free events will be conducted?
Application Ref # 2009-JAGC'875 Saodn"#3 Page 2cJ4
Contract JAGC'MDNR---
nu|eReference 11o'yonenCJo-0ms(mv. Apmcmos)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Objective: U4A.02-Present aspecified number ofcrime and substance abuse prevention
education classes.
How many crime prevention and substance abuse education classes will be
presented?
Goal: 60
Objective: 04A.03 - Conduct a specified number of life skill development education classes.
Measure: Part
How many life skill development education classes will bepresented?
Goal: 40
Objective: O4A,O5-Conduct aspecified number ofmeetings with community leaders for the
purpose ofidentifying neighborhood problems/developing proposed
solutions/support groups. Activities should bereported separately from
Neighborhood Watch/Business Watch Programs.
Measure: Part
How many meetings with community leaders for the purpose cfidentifying
neighborhood problems and developing proposed solutions will be conducted?
Goal: 12
Objective: 04A.UA'Conduct aspecified number ofcommunity service projects which may
include neighborhood clean-up campaigns.
Measure: Part 1
How many community service projects which may include neighborhood clean-up
campaigns, will be conducted.
Goa: 24
Application Ref # 2009-JAGC-875
Contract -JAGC-MONR'''
Rule Reference 11D-9.006oCJo-005(r*v Apm2000)
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
Section Questions:
Question: If "other" was selected for the geographic area, please describe.
Answer: n/a
Question: If "other" was selected for location type, please describe.
Answer: n/a
Application Ref # 2009-JAGC-875 Section #3 Page 4 of 4
Contract -JAGC-MONR---
Rule Reference 11 D-9,006 OCJG-005 (rev. April 2005)
Budget Category
Federal
Match
Total
Salaries and Benefits
$0.00
$0.00
$0.00
Contractual Services
$44.36U0
$0.00
$44.366.00
Expenses
$0,00
$ODO
$0.00
Operating Capital
$0.00
$0.00
$0.00
Outlay
Indirect Costs
$0.00
$0,00
$0.00
Percentage 100.0 0.0 1000
Project
Will the project earn project generated income (PGI) ? No
Application Ref Section #4Page 1of3
Contract 2009-JAGC-MONR'1-T7-
nuwxeferencm/Io'a.un000Jo'oos(nm,^wn/coon)
Application for Funding Assistance
Florida Department OfLaw Enforcement
Justice Assistance Grant - County -wide
B
Total Budget Request: Contractual Services $44,366.00
Salaries and Benefits:
° One K8YCPMiddle School District Prevention Coordinator
$28.00/HOUFlxapprox. 1725 houre/weekx 52 weeks = 17.940�00
Research programming, establish cnmmundnpa�nerahipeand train the pn*vendoncoordinators
andthehighsohoo|utudent|eadem -
°2MYCPPrevention Coordinators
$2O-OO/hourxapprox. 14hours x52weeks =14.5GO.OU
These Part-time coordinators will work with the middle school students both at school and in the
community. They will organize prevention education classes, drug -free activities and community
service projects while utilizing community partners and the high school student leaders.
°2-3Administrative Assistants
$2O.00/hourxapprox. 8hours/week x52weeks =8'32O.8O
These less than half time positions maintain the vvebpege.the monthly nevva|etter organize the
community ouheauhmeebngaand create UU
flyers AUofthese products are
essential
tothepnognamaouocenaas|tpnzvidaetheneoeasarycommunication tnensure the youth
and our volunteers and community partners participate inour programming,
Professional Fees: $3,546.00
° These assemblies, such as Challenge Day, and substance abuse assemN�a�����
'
every middle school aged student inthe co.n including phvateand oha�eran'~'oo|oand home
schooled students. They carry important messages and are easy toimplement for the schools oa
k4YCPdoes all ofthe coordinating.
SERVICES WILL BEPROVIDED PURSUANT TOACONTRACT BETWEEN M()NROECOUNTY
AND THE K8ONROECOUNTY EDUCATION FOUNDATION.
Application
Contract 2009-JAGC-MONR-1-T7-
Rule Reference 11 D-eunsocJs-0os(re,April 2ons)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - county -wide
Section Questions:
Question., Indicate the Operating Capital Outlay threshold established by the subgrantee.
Answer: 1000D8
Question: If salaries and benefits are included in the budget as actual costs for staff in the
implementing agency, is there a net personnel increase, or a continued net personnel
increase from the previous Byrne program?
Answer: No
Question: If indirect cost is included in the budget, indicate the basis for the plan ks g percent of
ea|aheuand benefha>.and provide dooumentodonofthe appnnpdateapproval
`-`-|ofthis
plan.
' ' -
*uowec n/a
Question: |fthe budget includes services based onunit costs, provideadehnitionandcoo^ for
each service ospart ofthe budget narrative for contractual services. Include the
basis for the unit costs and how recently the basis was established orupdated.
Answer: n/a
Application
Memorial Jstice Assistance Grant (JAG) Program
Florida Department of Law Enforcement
Standard Conditions
Conditions of agreement requiring compliance by units of local government (subgrant recipients),
implementing agencies and state agencies upon signed acceptance of the subgrant award appear in
this section. Upon approval of this subgrant, the approved application and the�following terms of
conditions will become binding. Failure to comply with provisions of this agreement will result in
required corrective action up to and including project costs being disallowed and termination of the
project, as specified in item 17 of this section.
i. All Subgrant Recipients must comply with the financial and administrative requirements set
forth in the current edition of the U.S. Department of Justice, Office of Justice Programs
(OJP) Financial Guide (Financial Guide) and the Edward Byrne Memorial Justice Assistance
Grant (JAG) program guidance mswell om Federal atatutea, nsgo|ationn, policies, guidelines
and requirements and Florida laws and regulations including but not limited to:
° Florida Administrative Code, Chapter 11D'3."Edward Byrne Memorial State and Local
Law Enforcement Assistance Formula Grant Program"
° Office ofManagement and Budget (OMB) Circular &-21 (2 CFR22U), "Cost Principles for
Educational Institutions"
= OK88 Cirny|erA-87 (2 CFR 225)` "Cost Principles for State, Local and Indian Tribal
Governments"
= OMB Circular A-1 02, "Grants and Cooperative Agreements with State and Local
Governments"
° OMB Qncu|arA-11O (2 CFR215)' "Uniform Administrative Requirements for Grants and
CooperativeAgrmernenta"
" OMB Circular A-122 (2 CFR 230), "Cost Principles for Non -Profit Organizations"
° OMB Cioou|arA-1J3' "Audits of States, Local Governments, and Non -Profit
Organizations"
° 28CFR38'"Equal Treatment for Faith -Based Organizations"
" 28CFRGG'"U.G.Department nfJustice Common Rule for State And Local
Governments" (Common Rule)
° 28 CFR 83, "Government -Wide Requirements for Drug -Free Workplace (Grants)"
� 28CFR.18.22,2J,3O'%5'42'G1,and 63
° Public Law 109-162, Title XI —Department of Justice Reauthorization, Subtitle B—
Improving the Department of Justice's Grant Programs, Chapter I —Assisting Law
Enforcement and Criminal Justice Agencies, See. 1111. Merger of Byrne Grant Program
and Local Law Enforcement Block Grant Program
° 42 U.S.0 3711 etmeq.. ^^0rnnibua Crime Control and Safe Streets Act of1S6D"
2. Allowable Costs
a. Allowance for costs incurred under the subgrant shall be determined according tothe general
principles ofaUowabi|ih/ and standards for selected cost items set forth in the OJP Financial
Guide, U.S. Department ofJustice Common Rule for State And Local Governments and
federal OMB Circular A-87. "Cost Principles for State, Local and Indian Tribal Governments'',
nrOMB Circular A-21."Cost Principles for Educational |nsthubons^
b. All procedures employed in the use of federal funds for any procurement shall be according
kzU,S Department ofJustice Common Rule for State and Local Governments, nrOMB
Circular A-11O. or OMB Cincu|ar/+1O2. and Florida law tobeeligible for reimbursement.
SFy2DO9 Page
Rule Reference I/D-9.005 DCJ8-0O5kov.August 200@
Florida Department of Law Enforcement
a. Project Performance Reports — JAG Countywide Only
(1) Reporting Time Fmmes�Theaubgnantrecipient shall submit Quarterly Project
Performance Reports to the Florida Department of Law Enhzrcement, hereafter known as
the Department within 31 days after the end of the reporting period. In add|tiun, if the
subgnantaward period inextended beyond the "o/igina|''project pehod.udditinna|
Quarterly Project Performance Reports shall besubmitted.
Failure to submit Quarterly Performance Reports that are complete, accurate and timely
may result in sanctions, as specified in item 17, Performance of Agreement Provisions.
(2) Report Contents: Performance reports Must include a response to all objectives included
(nyour subgnant, Adetai|edreeponseisnaquivedinUhanexadvepodionfuryns/no
performance objectives. The narrative must also reflect onaccomplishments for the
quarter and identify problems with project implementation and address actions being
taken to resolve the problems.
b. Financial Reports
(1) Project Expenditure Reports
(a) The JAG Countywide nubgnardrecipient shall have echoice ofsubmitting either a
Monthly oreQuarterly Project Expenditure Report hathe Department. Project
Expenditure Reports are due thirty-one (31) days after the end of the reporting
period. In addiUon, if the subgnsntavvard period is extended, additional Project
Expenditure Reports shall besubmitted,
(b) The JAG Direct eubgnantrecipient shall submit one Project Expenditure Report for
the entire subgosntperiod.
(o) All project expenditures for reimbursement of subgrant recipient costs shall be
submitted on the Project Expenditure Report Forms prescribed and provided by the
Office ufCriminal Justice Grants (OCJQ)through the SubUnantInformation
Management ON -line (S|K8ON)system.
(d) All Project Expenditure Reports shall hesubmitted insufficient detail for proper pre -
audit andpoat-audit,
(e) Before the ^final"Project Expenditure Report will beprocessed, the oubgrent
recipient must submit tuthe Department all outstanding project reports and must
have satisfied all special conditions. Failure (ocomply with the above provisions
shall result in forfeiture of reimbursement.
(f) Reports are to be submitted even when no reimbursement is being requested,
(2) The Financial Closeout Documentation shall besubmitted tnthe Department within forty-
five (45)daysoftheaubgrentbarminadondute.
(3) |fapplicable, the auborantrecipient shall submit Quarterly Project Generated Income
Reports to the Department within 31 days after the end of the reporting period covering
subgrant project generated income and expenditures during the previous quarter. If any
PGI remains unspent after the subgrant ends, the subgrant recipient must continue
SFY20O8 Page 2
Rule Reference YYD-y,OOD 0CJG'005 (raxAugust 20O8)
gram
Florida Department of Law Enforcement
submitting quarterly PG| reports until ail funds are expended. (See |bam 10. Program
c. Other Reports
The recipient shall report to'the Uniform Crime Report and other reports asmay be
reasonably required by the Department.
4. Fiscal Control and Fund Accounting Procedures
a, The aubgnantrecipient shall establish fiscal control and fund accounting procedures that
assure proper disbursement and accounting of subgrant funds and required non-federal
expenditures. All funds spent onthis project shaUbadisbursedaczordingtuprovisionao/Uhe
project budget asapproved bythe Department.
b, All expenditures and cost accountino of funds shall conform to OJP Financial Guide, the
Common Rule, and OMB C|nou|ansA-2i. A-87. and A-110. orA,102 as upp|ioeb|e, iniheir
c. All funds not spent according to this agreement shall be subject to repayment by the subgrant
5. Payment Contingent on Appropriation and Available Funds
The State ofFlorida's performance and obligation topay under this agreement iscontingent upon
snannual appropnaUonbythe Florida Legislature, Furthermore, the obligation ofthe Sbahsof
Florida to reimburse subgrant recipients for incurred costs is subject to available federal funds,
Subgrant funds shall not under any circumstances be obligated prior to the effective date or
subsequent tnthe termination date nfthe aubgnentperiod. Only project costs incurred onorafter
the effective date and on or prior to the termination date of the subgrant recipient's project are
eligible for reimbursement.
7. Advance Funding
a, JAG Countywide - Advance funding shall be provided to a subgrant recipient upon a written
request tothe Department,
JAG Direct — The Department shall award program funds to the recipient in a single, Jump
sum payment.
8. Trust Funds
a. The unit of local government must establish a trust fund in which to deposit JAG funds. The
trust fund may ormay not beaninterest bearing account.
b. The account may earn interest, but any earned interest must beused for program purposes
and expended before the subgrantend date,
S. Travel and Training
The cost ofall travel shall bereimbursed according tothe subgrant recipient's written travel
policy. |fthe aubgnsntrecipient does not have ewritten travel policy, cost cfall travel will be
reimbursed according hzFS 112.081�
SFY2OD9 Page 3
gram
Florida Department of Law Enforcement
10. Program Income (also known as Project Generated Income)
a, All income generated aaadirect result ofaaubgnantproject shall bedeemed program
income,
b. Any project that will potentially earn PG| must submit on Earnings and Expenditures Report
k/report how much PS|was earned during each quarter. Areport must besubmitted each
quarter even ifnoPG|was earned orexpended,
o. PG|expenditures require prior written approval from OCJG. Program income must be
used for the purposes of and under the conditions applicable to the award, If the cost is
allowable under the Federal grant program, then the cost would be allowable using
program income.
d. Program income should beused asearned and expended aasoon aspossible- Any
unexpended PG|remaining u|the end of the Federal grant period must basubmitted to
OCJSfor transmittal hzBJA.
11. Approval ofConsultant Contracts
The Department shall review and approve in writing all consultant contracts prior to employment
of a consultant when the consultant's rate exceeds $450 (excluding travel and subsistence costs)
for an eight -hour day. Approval shall babased upon the contract's compliance with requirements
found in the Financial Guide, the Common Ru|e, and in applicable state abahubaa, The
Department's approval of the subgrant recipient agreement does not constitute a0proval of
consultant contracts. |fconsultants are hired through acompetitive bidding process (not sole
source).the 8468threshold does not apply,
12. Property Accountability
a. The subgrant recipient agrees to use all non -expendable property for criminal justice
purposes during its useful |i[eordiapnaeofitpumuanthzFS274.
b. The aubgnent recipient shall establish and administer system to pnztect, pnaoeme, use,
maintain and dispose of any property furnished to it by the Department or purchased
pursuant to this agreement according to federal property management standards set forth in
the {}JP Financial Guide, U.B. Department ofJustice Common Rule for State and Local
Governments orthe federal OMB Circular A-110orA-1O2.auapplicable. Thisob|igaUon
continues as long as the subgrant recipient retains the property, notwithstanding expiration of
this agreement, ,
13. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or discovered
subordinate to this agreement is governed by the terms of the OJP Financial Guide (as
amended), and the U.S. Department of Justice Common Rule for State and Local Governments,
orthe federal OMB Circular A,11Oor/+1U2.asapplicable.
14.Copyhght
The awarding agency reserves a royalty -free non-exclusive, and irrevocable license to reproduce,
publish, or otherwise use, and authorize others to use, for Federal aovernment purposes:
a. The copyright in any work developed under an award or subaward, and
SFY20D9 Page 4
Rule Reference I/[-9-OO6 0CJG'005 (rexAugust 20
ant (JAG) Program
Florida Department of Law Enforcernent
b. Any rights of copyright to which a subgrant recipient or subrecipient purchases ownership
with support funded under this grant agreement.
The subgrant recipient shall submit for review and approval one copy of any curricula, training
mabaha|s, or any other written mohsha|s that will be pub|ished, including web -based materials and
web site content, through funds from this grant at least thirty (30) days prior to the targeted
dissemination date.
All materials publicizing or resulting from award activities shall contain the following statements:
"This project was supported byAward No, [contact OCjG for award number] awarded bythe
Bureau ofJustice Assistance, Office ofJustice Programs. The opinions, findings, and
conclusions orrecommendations expressed inthis pub|ioation/progrom/exhibiUonare those of
the euthor(s)and donot necessarily reflect the views ofthe Department nfJusiioe,^
a. Subgnandrecipients that expend $5OO.00Oormore inayear inFederal awards shall have a
single nrprogram-specific audit conducted for that year. The audit shall beperformed in
accordance with the federal OM B Circular A-1 33 and other applicable federal law. The
contract for this agreement shallbe identified in the Schedule of Federal Financial Assistance
inthe subject audit. The contract shall beidentified asfederal funds passed through tile
Florida Department of Law Enforcement and include the contract number, CFDA number,
award amount, contract period, funds received and disbursed. When applicable, the
subgrant recipient shall submit an annual financial audit that meets the requirements of FS
11.45. "Definitions; dutieo� authurities� reports; ru|ee.^; FS 215.97. "Florida Single Audit AuY';
and Rules of the Auditor General, Chapter 10.550, "Local Governmental Entity Audits" and
Chapter 1O.S5O."Florida Single AuditAct Audits Nonprofit and For -Profit [}rgenizaUono,^
b. A complete audit report that covers any portion of the effective dates of this agreement must
be submitted within 30 days after he oomp|etinn, but no later than nine (g) months after the
audit period. |norder tobecomplete, the submitted report shall include any management
letters issued separately and management's written response to all findings, both audit report
and management letter findings, Incomplete audit reports will not beaccepted bythe
Department,
c. The subgnantrecipient shall have all audits completed byenIndependent Public Accountant
(IPA), The IPA shall be either Certified Public Accountant o/ a Licensed Public Accountant.
d. The subgrant recipient shall take appropriate corrective action within six (6) months of the
issue date of the audit report in instances of noncompliance with federal laws and
regulations.
e. The subgnantrecipient shall ensure that audit working papers are made available to the
Department, orits designee, upon request for operiod ofthree (3)years from the date the
audit report isissued, unless extended inwriting bythe Department.
f. Subgrantrecipients that expend less than $500.000 in Federal awards during a fiscal year
are exempt from the audit requirements ofOB&1Circular A,133for that fiscal year. In this
case, written notification, which can be in the form of the "Certification of Audit Exemption"
form, shall boprovided tothe Department hythe Chief Financial Officer, ordesignee.thaithe
aubgcsntrecipient isexempt. This notice shall beprovided hothe Department nolater than
March 1following the end ofthe fiscal year.
3FY20OA Page
ant (JAG) Program
Florida Department of Law Enforcement
g� |fthis agreement isclosed out without anaudit, the Department reserves the right hzrecover
any disallowed costs identified |nanaudit completed after such closeout.
h. The completed audit report or written notification of audit exemption should be sent to the
following address:
Florida Department ofLaw Enforcement
Office ofCriminal Justice Grants
2331 Phillips Road
Tallahassee, F|ohdo323OB
17. Performance of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement by the
subgrant recipient, the subgrant recipient's consultants and suppliers, or both, the Department
shall impose sanctions it deems appropriate including withholding payments and cancellation,
termination, orsuspension ofthe agreement inwhole orinpart, |nsuch event, the Department
shall notify the subgrant recipient of its decision thirty (30) days in advance of the effective date of
such sanction. The subgrantrecipient shall bepaid only for those services satisfactorily
performed prior to the effective date of such sanction,
18. Commencement of Project
a. |faproject is not operational within 60 days of the original start date of the award period, the
subrecipient must report by letter to the Department the steps taken to initiate the project, the
reasons for delay, and the expected start date.
b� |faproject is not operational within 90 days of the original start date of the award period, the
subrecipient must submit a second statement to the Department explaining the
implementation delay.
c. Upon receipt of the ninety (90) day letter, the Department shall determine if the reason for
delay is justified or sh@U, at its discrednn, unilaterally terminate this agreement and re -
obligate subgnantfunds Loother Department approved projects, The Department, where
warranted by extenuating circumstances, may extend the starting date of the project past the
ninety (gO) day pehod, but only byformal written adjustment tuthis agreement.
19. Excusable Delays
Except with respect to defaults of consultants, the subgrantredperd shall not be in default by
reason of any failure in performance of this agreement according to its terms (including any
failure by the subgrant recipient to make progress in the execution of work hereunder which
endangers such performance) if such failure arises out of causes beyond the control and
without the fault or negligence ofthe subgmntrecipient. Such causes induda, but are not
limited to, acts of God or of the public enemy, acts of the government in either its sovereign
or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight
embargoes, and unusually severe weather, but in every case, the failure to perform shall be
beyond the control and without the fault or negligence of the subgrant recipient.
b, If failure to pedbnn is caused by failure of consultant to perform or make progress, and if
such failure arises out of causes beyond the control of subgrant recipient and consultant, and
without fault or negligence of either of them, the subgrant recipient shall not be deemed in
default, unless:
(1) Supplies or services to be furnished by the consultant were obtainable from other
sources,
SFY2D0Q Page 6
Florida Department of Law Enforcement
(2) The Department ordered the subgrant recipient in writing to procure such supplies or
services from other sources, and
(3) The subgrant recipient failed to reasonably comply with such order.
c. Upon requestof the subgnsntrecipient, the Department shall ascertain the facts and the
extent of such failure, and if the Departr-nent determines that any failure to perform was
occasioned by one or more said causes, the delivery schedule shall be revised accordingly.
e. Subgosrdrecipients must obtain prior approval from the Department for major substantive
changes such as changes in project activities, target populations, service providers.
implementation schedu|es, project director, designs or research plans set forth in the
approved agreement and for any budget changes that will transfer more than 10% of the total
budget between budget categories,
b. Subgrant recipients may transfer up to 10% of the total budget between budget categories
without prior approval as long as the funds are transferred to an existing line item
c. Under no circumstances can transfers of funds increase the total budgeted award,
21.Disputes and Appeals
a. The Department shall make its decision in writing when responding to any disputes,
disagreements or questions of fact arising under this agreement and shall distribute its
response to all concerned parties. The subgrant recipient shall proceed diligently with the
performance ofthis agreement according <othe Department's decision,
b, If the subgrant recipient appeals the Department's decision, the appeal also shall be made in
writing within twenty-one (21) calendar days to the Department's clerk (agency clerk), The
subgrant recipient's right to appeal the Department's decision is contained in Chapter 120,
Florida Statutes, and in procedures set forth in Rule 28-106.104, Florida Administrative Code.
Failure to appeal within this time frame constitutes a waiver of proceedings under Chapter
120. Florida Statutes.
22. Conferences and Inspection of Work
Conferences may beheld aithe request ofany party hothis agreement, Atany time, a
representative of the Department. of the U.S. Department of Justice, or the Auditor General of the
State of Florida, have the right ofvisiting the project site to muniior, inspect and assess work
performed under this agreement,
23. Access To Records
a. The Department of Law Enforcement, the Auditor General of the State of Florida, the U,S.
Department of Justice, the U.S- Comptroller General or any of their duly authorized
representatives, shall have access to books, documents, papers and records of the subgrant
neuipient, implementing agency and contractors for the purpose ofaudit and examination
according bzthe Financial Guide and the Common Rule.
b� The Department reserves the right to unilaterally terminate this agreement if the subgrant
recipient, implementing agency, urcontractor refuses to aUmm public access to all dooumenbs,
papers, letters, orother materials subject toprovisions ofChapter 110.Florida Statutes, and
SFY2OOS Page
Florida Department of Law Enforcement
made or received by the subQrant recipient orits contractor in conjunction with this
agreement.
c The subgrant recipient will give the awarding agency or the General Accounting Office,
through any authorized representative, access to and the right to examine all paper or
electronic records related to the financial assistance.
24. Retention of Records
The suborentrecipient shall maintain all records and documents for aminimum ofthree (3)years
from the date of the final financial statement and be available for audit and public disclosure upon
request of duly authorized persons.
25. Signature Authority
The SubgoantRecipient Authorizing Official orDesignated Repxsaenba6veand8he|mplemendng
Agency Othc|a|, Administrator or Designated Represenhshve, who nk)n the Signature Page, have
the authority t*request changes tothe approved agreement. The prior mentioned individuals
have authority to sign or make amendments to the Sole Source, ADP Justification and the
Privacy Certification forms. The Project Director has authority tosubmit requests for approval uf
specific travel, and Performance Reports, with the exception of the Financial and Closeout
Paokage, which also requires the signature by the Chief Financial Officer of the Subgnant
Recipient orauthorized designee,
26. Delegation of Signature Authority
When the authorized official of a subgrant recipient or the implementing agency designates some
other person signature authority for him/her, the chief officer or elected official must submit to the
Department a letter or resolution indicating the person given signature authority. The letter
indicating delegation nfsignature authority must besigned bythe chief off icerorelected official
and the person receiving signature authority. The letter must also specify the authority being
delegated.
27.Personnel Changes
Upon implementation of the project, in the event there is a change in Chief Executive Officers for
the Suhgnant recipient or Implementing Agency, Project Director, or Contact Person, the
Department must be notified in writing with documentation to include appropriate signatures.
28. Background Check
Whenever a background screening for employment or a background security check is required by
|avv for emp|oyment, unless otherwise provided by |aw, the provisions ofChapter 435. Florida
Statutes shall app|y�
All positions in programs providing care to children, the developmentally disab|ed, or
vulnerable adults for 15 hours or more per week; all permanent and temporary employee
positions of the central abuse hotline; and all persons working under contract who have
access to abuse records are deemed to be persons and positions of special trust or
responsibility and require employment screening pursuant to Chapter 435. F,S.. using the
level 2standards set forth |nthat chapter.
b, All employees in positions designated by law as positions of trust orresponsibility shall be
required to undergo security background investigations as a condition of' employment and
continued employment. For the purposes ofthe subsection, security background
investigations shall include, but not be limited to, employment history checks, fingerprinting
SFY20OQ PageO
Florida Department of Law Enforcement
for all purposes and checks in this subsection, statewide criminal and juvenile records checks
throuah the Florida Department of Law Enforcement, and federal criminal records checks
through the Federal Bureau of Investigation, and may include local criminal records checks
through local law enforcement agencies.
(1) Any person who is required to undergo such a security background investigation and
who refuses hoconpenahainsuchinvesdgadonu/ref seshzaubmiifingerphntsahaUbe
disqualified for employment in such position or, if employed, shall be dismissed.
(2) Such background investigations shall be conducted at the expense of the employing
agency oremployee. When fingerprinting isrequired, the fingerprints ofthe employee
nrapplicant for employment shall betaken bythe employing agency orbyan
authorized law enforcement officer and submitted bzthe Department o[Law
Enforcement for processing and forwarding, when requested by the employing agency,
tothe United States Department ofJustice for processing. The employing agency shall
reimburse the Department of Law Enforcement for any costs incurred by it in the
processing ofthe fingerprints.
ADrug Court Project must comply with FS3Q7,334.^Treotment-BacedDrug Court Pm0nama,^
30. Overtime for Law Enforcement Personnel
Prior to obligating funds from this award to support overtime by law enforcement officers, the U.S.
Department of Justice encourages consultation with all allied components of the criminal justice
system inthe affected jurisdiction. The purpose ofthis consultation ishoanticipate and plan for
systemic impacts such as increased court dockets and the need for detention space.
31. Criminal Intelligence System
The subgrant recipient agrees that any information technology system funded or supported by
OJP funds will comply with 28 C.F.R. Part 23. Criminal Intelligence Systems Operating Pu|idea. if
0JP determines this regulation to be applicable, Should 0JP determine 28 C.F.R. Part 23 to be
applicable, OJP may, at its discretion, perform audits of the system, as per 28 C,F,R. 23,20(g).
Should any violation of 28 C.FR. Port23 occur, the nacipient may be fined as per42 U�S.C.
378Qg(c)-(d).Recipient may not satisfy such a fine with fedeos|funds.
32. Confidential Funds
Asigned certification that the project director orthe head ofthe Implementing Agency has read,
understands, and agrees to abide by all of the conditions for confidential funds as set forth in the
effective edition of OJP's Financial Guide is required from all projects that are involved with
confidential funds, The signed certification must besubmitted at the time ofgrant application.
33. Equal Employment Opportunity (EEO)
Federal laws prohibit recipients of financial assistance from discriminating on the basis of
naoe, color, national origin, re|igiun, eex, d|sabi|ity, or age in funded programs or activities, All
subgnantreoipients and implementing agencies must comply with any applicable statutorily -
imposed nondiscrimination requirements, which may include the Ornnibus Crime Control and
Safe Streets Act of1988(42U.G.C. §3788d):the Victims ofCrime Act (42U.&C. §
18GO4(e));The Juvenile Justice and Delinquency Prevention Act of2OU2(42U,S,C. §
5G72(b))�the Civil Rights Act of1A84(42U.&C. §2OOOd)- the Rehabilitation Act of1973(20
US.C. §7 94)� the Americans with Disabilities Act of1850(42 U�S,C. § 12131-34); the
Education Amendments of1g72 (20U.5.C, §§1681. 1883. 1G85-88);the Age Discrimination
SFY2008 page 9
rant (JAG) Program
Florida Department of Law Enforcement
Act of1Q76(42U.&C. §§81O1-O7)�and Department ofJustice Non -Discrimination
ReQu|adons28CFRPart42,seeEx.Order1327A(equa|pnobacionofUhe|awsforfadh-
basedandoommunityurganizeUono),
b, /\subgnardrecipient orimplementing agency must develop mnEEO Plan if ithas 5Oormore
employees and it has received any single award of $25,000 or more from DOJ. The plan
must beprepared using the on-line short form at
http://,mww.ojp.usdoj.gov/'about/oc�eecp_comply.htm, must be retained bythe sub0nant
recipient orimplementing agency, and must beavailable for review oraudit. The
organization must also submit anEEO Certification toFDLE,
o. If the subgrant recipient or implementing agency is required to prepare an EEO Plan and has
received any single award of $500,000 or more from DOJ, it must submit its plan to DOJ for
approval. Acopy ofthe DO]approval letter must besubmitted toFDLE. The approval letter
expires two years from the date ofthe letter.
d Anubgrantrecipient orimplementing agency isexempt from the EEOP requirement if it is
has fewer than 50 employees or if it does not receive any single award of $25,000 or more
from D{}J o/ if it is a nonprofit organization, a medical or educational institution, or an Indian
Tribe, If an organization is exempt from the EE()P requirement, it must submit an EEO
Certification toFDLE.
e. The subgrant recipient and implementing agency acknowledge that failure to comply with
EEO Requirements within GUdays ofthe project start date may result insuspension nr
termination of funding, until such time as it is in compliance.
f. In the event a Federal or State court of Federal or State administrative agency makes a
finding of discrimination after a due process hearing on the grounds of race, color, religion,
national origin, oex, or disability against n recipient of funds, the recipient will forward a copy
ofthe finding kzthe Office for Civil Rights, Office ofJustice Programs,
34. Americans with Disabilities Act
Subgrant recipients must comply with the requirements of the Americans with Disabilities Act
(ADA). Public Law 101-338. which prohibits discrimination by public and private entities on the
basis of disability and requires certain accommodations be made with regard to employment
(Title |), state and local government services and transportation (Title U), public accommodations
(Title 111), and telecommunications (Title IV).
35. Immigration and Nationality Act
No public funds will intentionally be awarded to any contractor who knowingly employs
unauthorized alien workers, constituting a violation of the employment provisions contained in 8
U.S.C.Section 1324a(e)'Section 270\(e)ofthe Immigration and Nationality Act ("|NA"), The
Department shall consider the employment by any contractor of unauthorized aliens a violation of
Section 274A(e) of the |NA. Such violation by the aubgnant recipient ofthe employment
provisions contained in Section 274A(e) of the INA shall be grounds for unilateral cancellation of
this contract bythe Department.
3G.National Environmental Policy Act (NEPA)
a. The subgrantreoipiert agrees tuassist FDLEincomplying with the NEPAand other related
federal environmental impact analyses requirements in the use of subgrant funds by the
subgrant recipient. This applies to the following new activities whether or not they are being
specifically funded with these subgnsntfunds. That is, it applies as long as the activity is
being conducted by the subgrant recipient or any third party and the activity needs to be
undertaken inorder hzuse these subgnantfunds,
@cY20O8 Page 10
Florida Department of Law Enforcement
(1) New construction;
(2) k4inorrenovadonorremode|ingofapropertyeither(a)|istedonore|igibkaforUstingon
the National Register ofHistoric Places or located within a 100- earMood p|oin�
(3) A renovation, |eaue, or any other proposed use of building or facility that will either (a)
result in a change in its basic prior use or (b) significantly change its size; and
(4) Implementation ofanew program involving the use ofchemicals other than chemicals
that are (a) purchased as an incidental component of a funded activity and (b)
traditionally used. for example, in offioe, househoN, necneaUono|, or educational
environments.
b. For any of a subgrant recipient's existing programs or activities that will be funded by these
aubgnanbs, the uubgoant recipient, upon specific request from the Department and the U.S.
Department ofJustice, agrees to onopnnsie with OOJ in any preparation by DDJ of national
o/program environmental assessment nfthat funded program oractivity,
37. Non -Procurement, Debarment and Suspension
The subgrantrecipient agrees tocomply with Executive Order 1254Q.Debarment and
Suspension and 2 CFR 180, "OMB Guidelines To Agencies On Governmentwide Debarment And
Suspension (Non procurement)" These procedures require the subgrant recipient to certify it shall
not enter into any lower tiered covered transaction with a person who is debarred, suspended,
declared ineligible orisvoluntarily excluded from participating in this covered tnsnaaoUon, unless
authorized bythe Department. |fthe nubgnantls$1OO.00Oormore, the subgnantrecipient and
implementing agency certify that they and their principals:
a. Are not presently debarned, uuupended, proposed for debarment, declared ina|igib|e,
sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded
from covered transactions byany Federal department oragenoy�
b� Have not within a three-year period preceding this application been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection
with obbaining, attempting to obtain, or performing o public (Federal, 3tate, or local)
transaction nrcontract under opublic transaction; violation nfFederal orState antitrust
nbytuh*s or commission of embezzlement, thaft, forgery, bhbery, falsification or destruction of
records, making false statements, or receiving stolen property;
c Are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity (Federal, State, or local) with commission of any of the offenses enumerated in
paragraph (1 )(b) of this certification; and
d. Have not within a three-year period preceding this application had one or more public
transactions (Federal, State, or local) terminated for cause or default,
38. Federal Restrictions on Lobbying
a. Each subgrant recipient agrees to comply with 28 CFR Pad6A. "New Restrictions on
Lobbying" and shall file the most current edition of the Certification And Disclosure Form, if
applicable, with each submission that initiates consideration of such subgrant recipient for
award of federal contract, grant, or cooperative agreement of $100,000 or more.
b, This certification ioematerial representation of' fact upon which reliance was placed when
this agreement was made. Submission ofthis certification isaprerequisite toentering into
SFY2009 Page/1
gram
Florida Department of Law Enforcement
this agreement subject to conditions and penalties imposed by Section 1352, Title 31, United
States Code. Any person who fails tofile the required certification iosubject hzacivil penalty
ofnot less than $1O.00Oand not more than $1OO.00Ofor each failure iofile.
c. Asrequired bySection 1362.Title 31 oithe U.S.Code, and implemented ek28CFRPart 8A.
for persons entering into a grant or cooperative agreement over $100,000, as defined at 28
CFHPort 60.the applicant certifies <hat�
(1) NoFederal appropriated funds have been paid orwill bepaid, byorunbehalf of'the
undersigned, boany person for influencing urattempting hoinfluence anofficer or
employee ofany agency, aMember ofCongress, anofficer oremp|oyeeofCongoaas.
or an employee of a Member of Congress in connection with the making of any Federal
grant, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federal grant or cooperative agreement-,
(2) If any funds other than Federal appropriated funds have been paid or will be paid to
any person for influencing or attempting to influence an officer or employee of any
agency, aMember ofCongress, anofficer oremp|uyeeu[Congnaos.uranemp|oyeeof
a Member of Congress in connection with this Federal grant or cooperative agreement,
(heundens|gnedshoUoump|eteandoubmitStandardFonn-LLL."Dian|osuxacd
Lobbying Activities," in accordance with its instructions;
(3) The undersigned shall require that the language of this certification be included in the
award documents for all subawards at all tiers (including subgrants, contracts under
grants and cooperative agreements, and subcontracts) and that all sub -recipients shall
certify and disclose accordingly.
39. State Restrictions on Lobbying
In addition to the provisions contained in Item 39, above, the expenditure of funds for the purpose
oflobbying the legislature ore stabs agency isprohibited under this contract.
40. Additional Restrictions on Lobbying
Recipient understands and agrees that it cannot use any federal funds, either directly or
indirenUy, in support of the enaobnent, nepea|, modification or adoption of any |ax, regulation or
policy, at any level of government, without the express prior written approval of OJP�
41."Pay —tn—Stay"
Funds from this award may not be used to operate a "pay -to -stay" program in any local jail.
Furthermore, nofunds may begiven tolocal jails that operate ^pay-br'sbsv^programs. "Local
jail", as referenced in this condition, means an adult facility or detention center owned and/or
operated bycity, county, ormunicipality. |tdoes not include juvenile detention centers, "Pay -to -
stay" programs as referenced in this condidon, means a program by which extraordinary aenvioeo,
amenities and/or accommodations, not otherwise available to the general inmate population, may
be provided,, based upon as offender's apparent ability to pay, s.uch that disparate conditions of
confinement are created for the same or similar offenders within a jurisdiction,
42. Mitigation of Health, Safety and Environmental risks dealing with Clandestine
Metharnphetamine Laboratories
If an award is made to support methamphetamine laboratory operations the subgrant recipient
must comply with this condition, which provides for individual site environmental
assessmeWm pact statements as required under the National Environmental Policy Act.
SFY2009 pageY2
Florida Department of Law Enforcement
General Requirement: Theaubgrant recipient agrees to comply with Federal, State, and
local environmental, health and safety laws and regulations applicable to the investigation
and closure of clandestine methamphetamine laboratories and the removal and disposal of
the chemicals, equipment, and wastes used in or resulting from the operation of these
laboratories.
b, Specific Requirements� The subgrant recipient understands and agrees that any program or
initiative involving the identification, seizure, or closure of clandestine methamphetamine
laboratories can result inadverse health, safety and environmental impacts hz(1)the law
enforcement and other governmental personnel involved�(2) any residents, occupants,
users, and neighbors of the site of a seized clandestine laboratory: (3) the seized laboratory
site's immediate and surrounding environment ofthe siha(a)where any remaining chemicals,
equipment, and waste form a seized laboratory's operations are placed or come to rest.
Therefore, the subgrant recipient further agrees that in order to avoid or mitigate the possible
adverse health, safety and environmental impacts from any ofclandestine
methamphetamine operations funded under this award, it will (1) include the nine, below
listed protective measures or components; (2) provide for their adequate funding to include
funding, as necessary, beyond that provided by this award-, and (3) implement these
protective measures directly throughout the life nfthe aubgnant |nsodoing, the subgnant
recipient understands that it may implement these protective measures directly through the
use of its own resources and staff or may secure the qualified services of other agencies,
contractor orother qualified third party.
(1) Provide medical screening of personnel assigned or to be assigned by the subgrant
recipient to the seizure or closure if of clandestine methamphetamine laboratories;
(2) Provide Occupational Safety and Health Administration (OSHA) required initial and
refresher training for law enforcement officials and other personnel assigned by the
subgrant recipient to either the seizure or closure of clandestine methamphetamine
laboratories:
(3) As determined by their specific duties, equip personnel assigned to the projectwith
OSHA required protective wear and other required safety equipment;
(4) Assign properly trained personnel to prepare a comprehensive contamination report on
each closed |eboratory�
(5) Employ qualified disposal contractors to remove all chemicals and associated
g|esswane, equipment, and contaminated materials and vvaobaa from the site(s) of each
seized clandestine |aborabnry�
(G) Dispose of the chemicals, equipment, and contaminated materials and wastes removed
from the sites of seized laboratories at properly licensed disposal facilities or, when
allowable, properly licensed recycling facilities;
(7) Monitor the transport, disposal, and recycling components of subparagraphs 5. and 6.
immediately above in order to ensure proper compliance-,
(8) Have in place and implement an inter -agency agreement or other form of commitment
with a responsible State environmental agency that provides for that agency's (i) timely
evaluation of the environmental conditions at and around the site of a closed clandestine
laboratory and (ii) coordination with the responsible party, property owner, or others to
ensure that any residual contamination is remediated, if necessary, and in accordance
with existing State and Federal requirements; and
SFY2OOQ Page/3
Florida Department ofLaw Enforcement
(S) Have inplace and implement ewritten agreement with the responsible state orlocal
service agencies to properly respond to any minor, as defined by state law, at the site.
This agreement must ensure immediate response by qualified personnel who can (i)
respond tothe potential health needs ofany minor at the site; (ii)take that minor into
protective custody unless the minor is criminally involved in the meth lab activities or is
subject to arrest for other criminal violations; (iii) ensure immediate medical testing for
methamphetaminehzxicity; and (iv) arrange for any follow-up medical tests,
examinations, or health care made necessary as a result of methamphetamine toxicity.
43. Limited English Proficiency
In accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights Actof
1964' 42 U&C� § 2000d. recipients of Federal financial assistance must take reasonable steps to
provide meaningful access to their programs and activities for persons with limited English
pnofioienoy(LEP), For more information on the civil rights responsibilities that recipients have in
providing language services kzLEPindividuals, please see the wmbaihaa(
44. The Coastal Barrier Resources Act
The mubQnanbeewill comply and assure the compliance ofall contractors with the provisions uf
the Coastal Barrier Resources Act (Pl. 97-348) dated October 19. 1982 (18 USC 3501 otoeqj
which prohibits the expenditure of most new Federal funds within the units of the Coastal Barrier
Resources System.
45. Enhancement ofSecurity
Have an adequate process to assess the impact of any enhancement of a school security
measure that is undertaken on the incidence of crime in the geographic area where the
enhancement isundertaken,
Conduct such anassessment with respect toeach such enhancement; and, submit tothe
Department the aforementioned assessment inits Final Program Report.
46. Environmental Protection Agency's (EPA) list of Violating Facilities
The subgrantee assures that the facilities under its ownership, lease or supervision which shall be
utilized in the accomplishment of the Program Purpose are not listed on the EPA's list of Violating
Facilities and that it will notify the Department of the receipt of any communication from the
Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is
under consideration for listing bythe EPA,
47. Flood Disaster Protection Act
The subgrantee will comply with Section 102(a) of the Flood Disaster Protection Actcf1S73.
Public Law 93-234, 87 SbsL 975. requiring that the purchase of flood insurance in communities
where such insurance isavailable aeacondition nf the receipt cf any federal financial assistance
for construction oracquisition purposes for use inany area that has been identified aaanarea
having special flood hazards.
48. National Historic Preservation Act
It will assist the Department (if necessary) in assuring compliance with section 106 of the National
Historic Preservation Act of1QGG(1GUS.C, §47O).Ex. Order 11593(identification and
3FY20O9 Page14
Florida Department of Law Enforcement
protection of historic properties), the Archeological and Historical Preservation Actof1874(1G
U.&C. §489a-1atseqj.and the National Environmental Policy Act of10OQ(42US.C. §4321),
The aubgnantrecipient will comply and assure the romp|ianoeofaUcon�� ocrs.w�hthe
applicable pro�sionaofTlUe|ofthe Omnibus ChmeConbn|and Safe Streets Act of1g88.an
amended, the Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act, as
appropriate; the provisions of the current edition of the [}fDma of Justice Program Financial and
Administrative Guide for Grants; and all other applicable State and Federal |aws, orders,
circulars, or regulations.
The recipient has certified it is in compliance with the Public Safety Officers' Health Benefits
Provision of the Fiscal Year 2002, Departments of Commerce, Justice, and State, the Judiciary,
and Related Agencies Appropriations Act (Pub, L. No, 107-77) and agrees to remain in
compliance during the life of the grant, This provision requires that the unit of local government
which employs apublic safety officer (as defined bySection 12O4ofTitle |ofthe Omnibus Crime
Control and Safe Streets Act of 1968, as amended) to afford such public safety officer who retires
or is separated from service due to injury suffered as a direct and proximate result of a personal
injury sustained in the line of duty while responding to an emergency situation or hot pursuit (as
such terms are defined by State law) with the same or better level of health insurance benefits at
the time of retirement or separation as the officer received while employed by the jurisdiction. If
the recipient demonstrates noncompliance during the life of the grant, 10 percent of the award
amount must be returned to the grantor.
61. Human Research Subjects
Grantee agrees to comply with the requirements of28 C.F.R. part 46 and all Office ofJustice
Programs policies and procedures regarding the protection of human research subjects, including
obtainment of Institutional Review Board approval, if appropriate, and subjectinformed consent.
52. National Information Exchange Model specifications
To support public safety and justice information sharing, (}JP requires the grantee to use the
National Information Exchange Model (N|EN1) specifications and guidelines for this particular
grant. Grantee shall publish and make available without restriction all schemas generated as a
result of this grant to the component registry as specified in the guidelines, For more information
on compliance with this condition, visit tttpL//www.niem.gov/implementationquide.php,
53. Reporting, Data Collection and Evaluation
The subgrant recipient agrees to comply with all reporting, data collection and evaluation
requirements, as prescribed by the BJA in the program guidance for the Justice Assistance Grant
(JAG), Compliance with these requirements will bemonitored byBJA.
54. Privacy Certification
The subgnant recipient agrees to comply with all confidentiality requirements of42 U.S.C. section
3789g and 28 C.F,R. Part 22 that are applicable to collection, use, and revelation of data or
information. Grantee further agrees, as a condition ofgrant approval, to submit Privacy
Certificate that is in accord with requirements of28 C F.R Part22 and, in particular, section
22.23,
3FY2OD0 Page/5
Florida Department of Law Enforcement
55. State Information Technology Point of Contaci
The subgrant recipient agrees to ensure that the State Information Technology Point of Contact
receives written notification regarding any information technology project funded by this grant
during the obligation and expenditures period. This ishzfacilitate communication among local
and state governmental entities regarding various information technology projects being
conducted with these grant funds. In eddition, the recipient agrees to maintain an administrative
file documenting the meeting ofthis requirement. For alist ofState Information Technology
Points ofContact, go to
56. Interstate Connectivity
To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law
enforcement information sharing systems which involve interstate connectivity between
1urisdindons, such systems shall employ, to the extent possible, existing networks anthe
communication backbone toachieve interstate connectivity, unless the uubgranLrecipient can
demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would
impair the functionality ofanexisting orproposed |Tsystem.
57.Supp{andny
The recipient agrees that federal funds under this award will be used to supplement but not
supplant state orlocal funds.
S8.Conflict nfInterest
The subgrant recipient and implementing agency will establish safeguards to prohibit employees
from using their positions for a purpose that constitutes or presents the appearance of personal or
organizational conflict ofinterest, orpersonal gain.
59. Uniform Relocation Assistance and Real Property Acquisitions Act
The oubgnantrecipient will comply with the requirements ofthe Uniform Relocation Aas��noe
and Real P rope�yAcquishionaAo of 1970 (42 U.S.C. § 4801 eLseqj. which govern ----the
60. Limitations on Government Employees Financed by Federal Assistance
The aubgnantrecipient will comply with requirements cd5U�&C�§§15O1-0Oand 807324'28
which limit certain Political activities -~
ea of or local government employees whose '
employment iainconnection vvithanactivity �nancedinwhole orinpo�by�de—|assistance.
61. Equal Treatment for Faith Based Organizations
The grantee agrees tocomply with the applicable requirements cf28C.F.R.Part 38 the
Uepa�mentofJusUoeregulation governing ''Equa|Treatment for Faith Based Organizations" (the
"Equal Treatment Regulation"), The Equal Treatment Regulation provides in part7that Department
of Justice grant awards of direct funding may not be used to fund any inherently religious
aobviUes, such as wormhip, religious instruction, orproae|ybzahon Recipients of direct grants may
udU engage in inherently religious aoUvides, but such activities must be separate in time or place
from the Department of Justice funded program, and participation in such activities by individuals
receiving services from the grantee orasub-grantee must bevoluntary. The Equal Treatment
Regulation also makes clear that organizations participating in programs directly funded by the
Department of Justice are not permitted to discriminate in the provision of services on the basis of
abeneficiary's religion,
SF92009
Pule Reference 7/D-9006 page Y�
Recipient Name and Address: Monroe County Board of County Commissioners; 1100 Simonton Street; Key West, FL 33040
Grant Title: Monroe Youth Challenge Middle School Program Grant Number: 2009-JAGC-875 Award Amount: 44,366.00
Contact Person Name and Title: David P. Owens, Grants Administrator Phone Number: (305) 292-4482
Federal regulations require recipients of financial assistance from the Office of Justice Programs (OJP), its component agencies, and the
Office of Community Oriented Policing Services (COPS) to prepare, maintain on file, submit to OJP for review, and implement an Equal
Employment Opportunity Plan (EEOP) in accordance with 28 C.F.R §§ 42.301-.308. The regulations exempt some recipients from all of
the EEOP requirements. Other recipients, according to the regulations, must prepare, maintain on file and implement an EEOP, but they
do not need to submit the EEOP to ojp for review. Recipients that claim a complete exemption from the EEOP requirement must
complete Section A below. Recipients that claim the limited exemption from the submission requirement, must complete Section 8
below. A recipient should complete either Section A or Section B, not both. If a recipient receives multiple OJP or COPS grants,
Please complete a form for each grant, ensuring that any EEOP recipient certifies as completed and on rile (if applicable) has been
prepared within two years of the latest grant. Please send the completed form(s) to the Office for Civil Rights, office of Justice Programs,
U.S, Department of Justice, 810 Vh Street, N.W., Washington, D.C. 20531. For assistance in completing this form, please call (202)307-
Section A- Declaration Claiming ComPlete Exemption from the EEOP Requirement. Please check all the boxes that
Opp lV-
11 Recipient has less than 50 employees,
0 Recipient
0
Recipient is an Indian tribe,
is a non-profit organization,
11 Recipient is a medical institution,
0
Recipient is an educational institution, or
El
Recipient is receiving an award less than $25,000
[responsible official], certify that
[] is
prepare an EEOP for the reason(s) checked above, pursuant to 28 C.F.R §42.302. 1 further certifyrecipientthat not required to
[recipien) w�
laws that prohibit discrimination in employment and in the delivery of servitces,ill comply with applicable Federal civil rights
Print or type Name and Title Signature Date
Section B Declaration Claiming Exem)tion from the EEOP S—Ubmission Requirement and Certifying That an
EEOP Is on File for Review.
If a recipient agency has 50 or more employees and is receiving a single award or subaward for $25,000 or more, but less than S500,000,
then the recipient agency does not have to submit an EEOP to Dip for review as long as it certifies the following (42 CX.R. § 42.305):
1, Roman Gastesi, County Administrator Iresponsible officiall, certify that
the Monroe County Board of County Commissioners frecipientl,which has 50 or more
employees and is receiving a single award or subaward for $25,000 or more, but less than $500,000, has formulated an
EEOP in accordance with 28 CFR §42,301, et seq., subpart E. I further certify that the EEOP has been formulated and
signed into effect within the past two years by the proper authority and that it is available for review. The EEOP is on File in
the office of., Monroe County EEO Coordinator
at 1100 Simonton Street, Key West, FL 33040 forganizationj,
faddressl,for review by the public and
employees or for review or audit by officials of the relevant state planning agency or the Office for Civil Rights, Office of
Justice Programs, U. S. Department of Justice, as required by rele�vanZwsand regulations,
Roman Gastesi, County Administrator
'$`/�
Print or type Name and Title Signature
Date
OMB Approval No. 1121-0140 Expiration Date: 0 1/31/06
RESOLUTION NO. 210s - 2008 Budget and Finance
i i �• � . i i ! s•al a I NO i
{ i IN 1 . i
' • 4 + i.
WHEREAS, the Florida Department of Law Enforcement has announced the
Fiscal Year 2009 funding cycle of the Edward Byrne Memorial Justice Assistance Grant
(JAG) Program; and
on • 2008, the Monroe County :•r • of • •
agreed to serve as ii a r of government in the preparation of • grant
proposals an• in the distribution of is allocated to MonroeCounty• of
'' •• ii r raa • ',i ii •• • • ' •• �•• ii and
WHEREAS, the Monroe County Substance Abuse Policy Advisory Board, with
concern given to the County's current drug control efforts, has recommended certain
programs receive funding to provide the community with activities focused on drug and
alcohol education, prevention, rehabilitation, and treatment; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, that:
1. The Board of County Commissioners concurs with the Monroe County
Substance Abuse Policy Advisory Board's recommendations; and that
2. The County Administrator is hereby{ authorized to sign and submit the
application packet for the Fiscal .Y .+2 09.grant funds to the Florida
Department of Law Enforcement EdWa'd Byrne -Memorial Justice Assistance
Grant (JAG) Program;. gnd'that,: ,
3. This resolution shall become effective, i erately upon adoption by the
Board of County Commissioner&,and Qxe ut H by the Presiding Officer and
Clerk. 7
PASSED AND ADOPTED by the Qoar_ of County. Commissioners of Mtft& C pty,
Florida, at a regular meeting of said iBoard hdlt3 bhithe 16t" day of July, A :, 2008:
Mayor DI Gennaro
.__Yew....,,.
Mayor Pro Tern McCoy
Yes - . --
Commissioner Murphy
Yes s
Commissioner Neugent
Yes
Commissioner Spehar
Yes
(Seal) DANNY L. KOLHAGE, Clark Monroe C unty Boarcj of ommissioners
Atte t: By. r
C erk of Court
MayorMONROE COUNTY ATTORNEY
APPRO`;'ED AS TO FORM:
CNRiSTINE M. LIMBERT-BARROWS
ASSISTANT COUNTY ATTORNEY
Date 61R 408
S'TATB QF
COUP'
Tbis Copy is &',rue Capy Of the
Wimes$
original oil File i tbisSea'fiso,
my iAand aad Official
/1* day of
This
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County -wide
In witness whereof, the parties affirm they each have read and agree to the conditions set
forth in this agreement, have read and understand the agreement in its entirety and have
executed this agreement by their duty authorized officers on the date, month and year set
out below.
whiteout, etc. are not acceptable.
Signature:
Typed Name and Title:
Date: 9" - .2 9 - 6 1,
Typed Name of S
Signature:
ient: Monroe County Board of County Commissioners
Typed Name and Title: Roman Gastesi, County Administrator
'7
Date: / _ ? _P_
Monroe County Board of
Typed Name of lm�t�inggene y.: County Commissioners
Signature:
Typed Name and Title: Roman Gastesi, County Administrator
Date:
Application Ref # 2009-JAGC-875
Contract -JAGC-MONR---
Section #6 Page 1 of 1
Rule Reference 11 D-9.006 OCJG-005 (rev. April 2005)