Item N2* REVISED BACK-UP *
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: September 17 2008
Bulk Item: Yes XX No
Division: GROWTH MANAGEMENT
Staff Contact Person: Derek V. Howard
Telephone No.: (305) 292-3172
AGENDA ITEM WORDING:
Approval of Agreement for Consulting Services with National Center for Smart Growth Research &
Education (NCSGRE).
ITEM BACKGROUND:
Monroe County previously contracted with Greenberg Traurig P.A. for the consulting services of
Kenneth Metcalf regarding hurricane evacuation modeling as it relates to the County's growth
management objectives, including affordable housing. The Agreement allows for the National Center
for Smart Growth & Research Education (NCSGRE), by and through its employee Reid Ewing, to
complete those services. The NCSGRE, which is located at the University of Maryland, is a non-
partisan center for research and leadership training on smart growth and related land use issues around
the nation. Mr. Ewing is a Research Professor, the Associate Editor of the .journal of American
Planning Association, columnist for Planning magazine, and Fellow of the Urban Land Institute.
PREVIOUS RELEVANT BOCC ACTION: Contract with Greenberg Traurig, P.A.
CONTRACT/AGREEMENT CHANGES: None.
STAFF RECOMMENDATIONS: Approval.
TOTAL COST: to be determined
COST TO COUNTY: to be determined
BUDGETED: Yes X No
SOURCE OF FUNDS: Ad valoreum
REVENUE PRODUCING: Yes _ No x AMOUNT PER MONTH_ Year _
APPROVED BY: County Atty x OMB/Purchasing— Risk Management _
DOCUMENTATION: Included _ Not Required_
DISPOSITION
Revised 11/06
AGENDA ITEM # N-2
AGREEMENT FOR CONSULTING SERVICES
THIS AGREEMENT is made as of this _ day of September, 2008, between
Monroe County ("COUNTY"), a political subdivision of the State of Florida, whose
address is 1100 Simonton Street, Key West, Florida 33040 and the University of
Maryland, whose address is 3112 Lee Building, College Park, 20742 for consulting
services to be performed by the National Center for Smart Growth Research & Education
("CONSULTANT") in hurricane evacuation modeling in connection with the
COUNTY'S growth management objectives.
WHEREAS, COUNTY desires to engage CONSULTANT to provide consulting
services in connection with hurricane evacuation modeling;
WHEREAS, CONSULTANT desires to render these Services as described in
SECTION I, Scope of Services;
NOW, THEREFORE, COUNTY and CONSULTANT in consideration of the
mutual covenants contained herein, agree as follows:
SECTION I. SCOPE OF SERVICES
CONSULTANT, by and through its employee Reid Ewing, will provide COUNTY
consulting services in the area of hurricane evacuation modeling, including the following:
(a) evaluation of the existing Florida Keys Hurricane Evacuation Model ("FKHEM ); (b)
research of short term data sources available to support interim model update; (c)
preliminary report explaining model input parameters and recommending updated model
inputs; (d) meetings with the Florida Department of Community Affairs and COUNTY to
achieve a Memorandum of Understanding ("MOU") on model inputs; (e) collection of
data on input variables to be updated according to MOU; (f) analysis and organization of
updated database for input into FKHEM; (g) updating FKHEM and running clearance
time scenario for growth management purposes (i.e., review of comprehensive plan
amendments and implementation of Permit Allocation System and other rate of growth
regulations); (h) updating FKHEM and running clearance time scenarios for emergency
management purposes; (i) updating and adjusting FKHEM based on evacuation phasing
policy of COUNTY; and 0) providing final report to COUNTY.
SECTION IL COMPENSATION
Compensation for CONSULTANT'S Services under this Agreement shall be TWENTY
THOUSAND DOLLARS AND NO/cents ($20,000.00).
SECTION III. PAYMENT
Consultant shall be paid SEVEN THOUSAND AND NO/cents ($7,000) upon
COUNTY'S receipt of a preliminary report explaining model input parameters and
recommending updated model inputs; the balance of CONSULTANT'S compensation
under the Agreement shall be paid upon completion of the Scope of Services.
The COUNTY' S performance and obligation to pay under this Agreement is contingent
upon an annual appropriation by the Board of County Commissioners and the approval of
the Board members at the time of contract initiation and its duration.
If the CONSULTANT'S duties, obligations and responsibilities are materially changed
by written amendment to this Agreement after execution of this Agreement,
compensation due to the CONSULTANT shall be equitably adjusted, either upward or
downward.
SECTION IV. PERIOD OF SERVICE
This Agreement shall become effective upon signature by all parties and shall continue in
effect for one (1) year. This Agreement may be extended by mutual agreement of the
parties, or terminated by either party, with or without cause, upon seven days written
notice to the other party.
SECTION V. NON -WAIVER OF IMIKUNITY AND HOLD HARMLESS
COUNTY and CONSUTLANT acknowledge that COUNTY does not waive immunity
nor does COUNTY agree to hold the Consultant harmless; notwithstanding the
provisions of Sec. 768.28, Florida Statutes, the participation of the CONSULTANT and
the COUNTY in this Agreement and the acquisition of any commercial liability
insurance coverage, self-insurance coverage, or local government liability insurance pool
coverage shall not be deemed a waiver of immunity to the extent of liability coverage,
nor shall any contract entered into by the COUNTY be required to contain any provision
for waiver. Indemnification by the CONSULTANT of the COUNTY shall be limited to
that allowable under Maryland State Law. The CONSULTANT is a self insured pursuant
to Annotated Code of Maryland, State Finance and Procurement Article, Title 9 (2004),
as amended from time to time. The University will be responsible for its own negligence
in accordance with the Maryland Tort Claims Act.
SECTION VI. SEVERABILITY
If any provision of this Agreement is held invalid or unenforceable, the remaining
provisions shall be valid and binding upon the parties. One or more waivers by either party
of any provision, term or condition shall not be construed by the other party as a waiver of
any subsequent breach of the same provision, term or condition.
SECTION VHL NONDISCRIMINATION
CONSULTANT and COUNTY agree that there will be no discrimination against any
person, and it is expressly understood that upon a determination by a court of competent
jurisdiction that discrimination has occurred, this Agreement automatically terminates
without any further action on the part of any party, effective the date of the court order.
CONSULTANT or COUNTY agrees to comply with all Federal and local statutes and
ordinances, as applicable, relating to nondiscrimination. These include but are not
limited to: 1) Title VI of the Civil Rights Act of 1964 (PL 88-352) which prohibits
discrimination on the basis of race, color or national origin; 2) Title IX of the Education
Amendment of 1972, as amended (20 USC ss. 1681-1683, and 1685-1686), which
prohibits discrimination on the basis of sex; 3) Section 504 of the Rehabilitation Act of
1973, as amended (20 USC s. 794), which prohibits discrimination on the basis of
handicaps; 4) The Age Discrimination Act of 1975, as amended (42 USC ss. 6101-6107)
which prohibits discrimination on the basis of age; 5) The Drug Abuse Office and
Treatment Act of 1972 (PL 92-255), as amended, relating to nondiscrimination on the
basis of drug abuse; 6) The Comprehensive Alcohol Abuse and Alcoholism Prevention,
Treatment and Rehabilitation Act of 1970 (PL 91-616), as amended, relating to
nondiscrimination on the basis of alcohol abuse or alcoholism; 7) The Public Health
Service Act of 1912, ss. 523 and 527 (42 USC ss. 690dd-3 and 290ee-3), as amended,
relating to confidentiality of alcohol and drug abuse patent records; 8) Title VIII of the
Civil Rights Act of 1968 (42 USC s. et seq.), as amended, relating to nondiscrimination
in the sale, rental or financing of housing; 9) The Americans with Disabilities Act of
1990 (42 USC s. 1201 Note), as maybe amended from time to time, relating to
nondiscrimination on the basis of disability; 10) Any other nondiscrimination provisions
in any Federal or state statutes which may apply to the parties to, or the subject matter of,
this Agreement.
SECTION IX. NOTICE
Any notices sent by the parties shall be deemed to have been duly served if delivered in
person to the individuals and addresses listed below, or if delivered or sent by first class
mail, certified, return receipt, or by courier with proof of delivery. All written
correspondence to the COUNTY shall be dated and signed by an authorized
representative of the CONSULTANT. The correspondence shall be directed to:
FOR COUNTY:
Derek V. Howard
Assistant County Attorney
Monroe County Attorney's Office
1111 12a' Street, Suite 408
Key West, Florida 33040
FOR CONSULTANT:
The technical contact shall be:
Reid Ewing
National Center for Smart Growth Research & Education
1112 Preinkert Field House (Building 054)
College Park, MD 20742
The contractual contact shall be:
Marcine Snyder
Contract Administrator
Office of Research Administration & Advancement
University of Maryland
3112 Lee Building
College Park, MD 20742-5141
SECTION X. NO THIRD PARTY BENEFICIARIES
Nothing contained herein shall create any relationship, contractual or otherwise, with or
any rights in favor of, any third party.
SECTION XL BINDING EFFECT
The terms, covenants, conditions, and provisions of this Agreement shall bind and inure
to the benefit of the COUNTY and CONSULTANT and their respective legal
representatives, successors, and assigns.
SECTION XIL AUTHORITY
Each party represents to the other that the execution, delivery and performance of this
Agreement have been duly authorized by all necessary County and Consultant action, as
required by law.
SECTION XHI. ADJUDICATION OF DISPUTES OR DISAGREEMENTS
COUNTY and CONSULTANT agree that all disputes and disagreements shall be
attempted to be resolved by meet and confer sessions between representatives of each of
the parties. If the issue or issues are still not resolved to the satisfaction of the parties,
then any party shall have the right to seek such relief or remedy as may be provided by
this Agreement. COUNTY and CONSULTANT specifically agree that no party to this
Agreement shall be required to enter into any arbitration proceedings related to this -
Agreement.
SECTION XIV. COVENANT OF NO INTEREST
CONSULTANT and COUNTY covenant that neither presently has any interest, and shall
not acquire any interest, which would conflict in any manner or degree with its
performance under this Agreement, and that only interest of each is to perform and
receive benefits as recited in this Agreement.
SECTION XV. CODE OF ETHICS
COUNTY agrees that officers and employees of the COUNTY recognize and will be
required to comply with the standards of conduct for public officers and employees as
0
delineated in Section 112.313, Florida Statutes, regarding, but not limited to, solicitation
or acceptance of gifts; doing business with one's agency; unauthorized compensation;
misuse of public position, conflicting employment or contractual relationship; and
disclosure or use of certain information.
SECTION XVL EXECUTION
This Agreement, including any exhibits included herein, constitutes the entire Agreement
between CONSULTANT and COUNTY, and supersedes and controls over all prior written
or oral understandings. This Agreement may be amended, supplemented or modified only
by a written instrument duly executed by the parties.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day
and year first written above.
(SEAL)
Attest: DANNY L. KOLHAGE, Clerk
By:
Deputy Clerk
Date:
UNIVERSITY OF MARYLAND
NAME:
TITLE:
BOARD OF COUNTY
COMISSIONERS OF
MONROE COUNTY, FLORIDA
Un
Mayor/Chairman
Date:
Witnesses to UNIVERSITY OF
MARYLAND
NAME:
Date:
ADDRESS: NAME:
Date:
Date:
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: September 17, 2008
Bulk Item: Yes XX No
Division: GROW"M MANAGEMENT
Staff Contact Person: Derek V. Howard
Telephone No.: (305) 292-3172
AGENDA ITEM WORDING:
Approval of Agreement for Consulting Services with National Center for Smart Growth Research &
Education (NCSGRE).
ITEM BACKGROUND:
Monroe County previously contracted with Greenberg Traurig P.A. for the consulting services of
Kenneth Metcalf regarding hurricane evacuation modeling as it relates to the County's growth
management objectives, including affordable housing. The Agreement allows for the National Center
for Smart Growth & Research Education (NCSGRE), by and through its employee Reid Ewing, to
complete those services. The NCSGRE, which is located at the University of Maryland, is a non-
partisan center for research and leadership training on smart growth and related land use issues around
the nation. Mr. Ewing is a Research Professor, the Associate Editor of the Journal of American
PlanningAssociation, columnist for Planning magazine, and Fellow of the Urban Land Institute.
PREVIOUS RELEVANT BOCC ACTION: Contract with Greenberg Traung, P.A.
CONTRACT/AGREEMENT CHANGES: None.
STAFF RECOMMENDATIONS: Approval.
TOTAL COST: to be determined BUDGETED: Yes X No
COST TO COUNTY: to be determined SOURCE OF FUNDS: Ad valoreum
REVENUE PRODUCING: Yes No x AMOUNT PER MONTH Year
APPROVED BY: County Atty x OMB/Purchasing Risk Management
DOCUMENTATION: Included Not Required
DISPOSITION: AGENDA ITEM #
Revised 11/06
AGREEMENT FOR CONSULTING SERVICES
THIS AGREEMENT is made as of this day of September, 2008, between
Monroe County ("COUNTY"), a political subdivision of the State of Florida, whose
address is 1100 Simonton Street, Key West, Florida 33040 and the University of
Maryland, whose address is 3112 Lee Building, College Park, 20742 for consulting
services to be perforrn.cd by the National Center for Smart Growth Research & Education
("CONSULTANT") in hurricane evacuation modeling in connection with the
COUNTY'S growth management objectives.
WHEREAS, COUNTY desires to engage CONSULTANT to provide consulting
services in corurection with hurricane evacuation modeling;
WHEREAS, CONSULTANT desires to render these Services as described in
SECTION 1, Scope of Services;
NOW, THEREFORE, COUNTY and CONSULTANT in consideration of the
mutual covenants contained herein, agree as follows:
SECTION I. SCOPE OF SERVICES
CONSULTANT, by and through its employee Reid Ewing, will provide COUNTY
consulting services in the area of hurricane evacuation modeling, including the following:
(a) evaluation of the existing Florida Keys Hurricane Evacuation Model ("FKHEM"); (b)
research of short term data sources available to support interim model update; (c)
preliminary report explaining model input parameters and recommending updated model
inputs; (d) meetings with the Florida Department of Community Affairs and COUNTY to
achieve a Memorandum of Understanding ("MOU") on model inputs; (e) collection of
data on input variables to be updated according to MOU; (f) analysis and organization of
updated database for input into FKHEM; (g) updating FKHEM and running clearance
time scenario for growth management purposes (i.e., review of comprehensive plan
amendments and implementation of Permit AIlocation System and other rate of growth
regulations); (h) updating FKHEM and running clearance time scenarios for emergency
management purposes; (i) updating and adjusting FKHEM based on evacuation phasing
policy of COUNTY; and 6) providing final report to COUNTY.
SECTION II. COMPENSATION
Compensation for CONSULTANT'S Services under this Agreement shall be TWENTY
THOUSAND DOLLARS AND NO/cents ($20,000.00).
SECTION III. PAYMENT
Consultant shall be paid SEVEN THOUSAND AND NO/cents ($7,000) upon
COUNTY'S receipt of a preliminary report explaining model input parameters and
recommending updated model inputs; the balance of CONSULTANT'S compensation
under the Agreement shall be paid upon completion of the Scope of Services.
Travel expenses shall be submitted by CONSULTANT and authorized by the COUNTY
in writing with backup documentation as required by the Clerk of Court.
The COUNTY'S performance and obligation to pay under this Agreement is contingent
upon an annual appropriation by the Board of County Commissioners and the approval of
the Board members at the time of contract initiation and its duration.
If the CONSULTANT'S duties, obligations and responsibilities are materially changed
by written amendment to this Agreement after execution of this Agreement,
compensation due to the CONSULTANT shall be equitably adjusted, either upward or
downward.
SECTION IV. PERIOD OF SERVICE
This Agreement shall become effective upon signature by all parties and shall continue in
effect for one (1) year. This Agreement may be extended by mutual agreement of the
parties, or terminated by either party, with or without cause, upon seven days written
notice to the other party.
SECTION V. NON -WAIVER OF IMMUNITY AND HOLD HARMLESS
COUNTY and CONSULTANT acknowledge that COUNTY does not waive immunity
nor does COUNTY agree to hold the Consultant harmless; notwithstanding the
provisions of Sec. 768.28, Florida Statutes, the participation of the CONSULTANT and
the COUNTY in this Agreement and the acquisition of any commercial liability
insurance coverage, self-insurance coverage, or local govermnent liability insurance pool
coverage shall not be deemed a waiver of immunity to the extent of liability coverage,
nor shall any contract entered into by the COUNTY be required to contain any provision
for waiver.
SECTION VI. SEVERABILITY
If any provision of this Agreement is held invalid or unenforceable, the remaining
provisions shall be valid and binding upon the parties. One or more waivers by either party
of any provision, term or condition shall not be construed by the other party as a waiver of
any subsequent breach of the same provision, term or condition.
SECTION VIIL NONDISCRIMINATION
CONSULTANT and COUNTY agree that there will be no discrimination against any
person, and it is expressly understood that upon a determination by a court of competent
jurisdiction that discrimination has occurred, this Agreement automatically terminates
without any further action on the part of any party, effective the date of the court order.
CONSULTANT or COUNTY agrees to comply with all Federal and local statutes and
ordinances, as applicable, relating to nondiscrimination. These include but are not
2
limited to: 1) Title VI of the Civil Rights Act of 1964 (PL 88-352) which prohibits
discrimination on the basis of race, color or national origin; 2) Title IX of the Education
Amendment of 1972, as amended (20 USC ss. 1681-1683, and 1685-1686), which
prohibits discrimination on the basis of sex; 3) Section 504 of the Rehabilitation Act of
1973, as amended (20 USC s. 794), which prohibits discrimination on the basis of
handicaps; 4) The Age Discrimination Act of 1975, as amended (42 USC ss. 6101-6107)
which prohibits discrimination on the basis of age; 5) The Drug Abuse Office and
Treatment Act of 1972 (PL 92-255), as amended, relating to nondiscrimination on the
basis of drug abuse; 6) The Comprehensive Alcohol Abuse and Alcoholism Prevention,
Treatment and Rehabilitation Act of 1970 (PL 91-616), as amended, relating to
nondiscrimination on the basis of alcohol abuse or alcoholism; 7) The Public Health
Service Act of 1912, ss. 523 and 527 (42 USC ss. 690dd-3 and 290ee-3), as amended,
relating to confidentiality of alcohol and drug abuse patent records; 8) Title VIII of the
Civil Rights Act of 1968 (42 USC s. et seq.), as amended, relating to nondiscrimination
in the sale, rental or financing of housing; 9) The Americans with Disabilities Act of
1990 (42 USC s. 1201 Note), as maybe amended from time to tirne, relating to
nondiscrimination on the basis of disability; 10) Monroe County Code Chapter 13,
Article VI, which prohibits discrimination on the basis of race, color, sex, religion,
national origin, ancestry, sexual orientation, gender identity or expression, familial status
or age; 11) Any other nondiscrimination provisions in any Federal or state statutes which
may apply to the parties to, or the subject smatter of, this Agreement.
SECTION IX. NOTICE
Any notices sent by the parties shall be deemed to have been duly served if delivered in
person to the individuals and addresses listed below, or if delivered or sent by first class
mail, certified, return receipt, or by courier with proof of delivery. All written
correspondence to the COUNTY shall be dated and signed by an authorized
representative of the CONSULTANT. The correspondence shall be directed to:
FOR COUNTY:
Derek V. Howard
Assistant County Attorney
Monroe County Attorney's Office
1111 12r" Street, Suite 408
Key West, Florida 33040
FOR CONSULTANT:
The technical contact shall be:
Reid Ewing
National Center for Smart Growth Research & Education
1112 Preinkert Field House (Building 054)
College Park, MD 20742
The contractual contact shall be:
Martine Snyder
Contract Administrator
Office of Research Administration & Advancement
University of Maryland
3112 Lee Building
College Park, MD 20742-5141
SECTION X. NO THIRD PARTY BENEFICIARIES
Nothing contained herein shall create any relationship, contractual or otherwise, with or
any rights in favor of, any third party.
SECTION XI. BINDING EFFECT
The terms, covenants, conditions, and provisions of this Agreement shall bind and inure
to the benefit of the COUNTY and CONSULTANT and their respective legal
representatives, successors, and assigns.
SECTION XII. AUTHORITY
Each party represents and warrants to the other that the execution, delivery and
performance of this Agreement have been duly authorized by all necessary County and
corporate action, as required by law.
SECTION XIII. ADJUDICATION OF DISPUTES OR DISAGREEMENTS
COUNTY and CONSULTANT agree that all disputes and disagreements shall be
attempted to be resolved by meet and confer sessions between representatives of each of
the parties. If the issue or issues are still not resolved to the satisfaction of the parties,
then any party shall have the right to seek such relief or remedy as may be provided by
this Agreement. COUNTY and CONSULTANT specifically agree that no party to this
Agreement shall be required to enter into any arbitration proceedings related to this
Agreement.
SECTION XIV. COVENANT OF NO INTEREST
CONSULTANT and COUNTY covenant that neither presently has any interest, and shall
not acquire any interest, which would conflict in any manner or degree with its
performance under this Agreement, and that only interest of each is to perfonn and
receive benefits as recited in this Agreement.
SECTION XV. CODE OF ETHICS
COUNTY agrees that officers and employees of the COUNTY recognize and will be
required to comply with the standards of conduct for public officers and employees as
delineatcd in Section 112.313, Florida Statutes, regarding, but not limited to, solicitation
or acceptance of gifts; doing business with one's agency; unauthorized compensation;
misuse of public position, conflicting employment or contractual relationship; and
disclosure or use of certain information.
SECTION XVI. EXECUTION
This Agreen-tent, including any exhibits included herein, constitutes the entire Agreement
between CONSULTANT and COUNTY, and supersedes and controls over all prior written
or oral understandings. This Agreement may be amended, supplemented or modified only
by a written instrument duly executed by the parties.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day
and year first written above.
(SEAL)
Attest: DANNY L. KOLHAGE, Clerk
By:
Deputy Clerk
Date:
NATIONAL CENTER FOR SMART
GROWTH RESEARCH &
EDUCATION
"CONSULTANT"
BY:
NAME:
TITLE:
ADDRESS:
Date:
WE
Date:
BOARD OF COUNTY
COMISSIONERS OF
MONROE COUNTY, FLORIDA
Mayor/Chairman
Witnesses to Consultant
NAME:
Date:
NAME:
Date:
5