Item C06
i
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 12/17/08
Division: TECHNICAL SERVICES
Bulk Item: Yes X
No
Department: TECHNICAL SER VICES
Staff Contact PersonlPhone #: Lisa Druckemiller , 295-5100
AGENDA ITEM WORDING:
Approval of Suncom Network Services Agreement from the State of Florida, Department
of Management Services.
ITEM BACKGROUND: Monroe County BOCC has been operating under an expired
agreement with State of Florida, Department of Management Services for the provision of
various phone and data services ultimately from Suncom. Suncom has requested that the County
execute a current agreement. The current agreement will have the added benefit of allowing
County staff to order, change and cancel services associated with our current Suncom services
via an electronic interface provided by the Department of Management Services.
PREVIOUS RELEVANT BOCC ACTION: N/A
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: Approval.
TOTAL COST:Approx $ 12,000/vr
BUDGETED: Yes ~ No
COST TO COUNTY: Approx. $ 12,000/yr SOURCE OF FUNDS: Ad Valorem
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
APPROVED BY: County Allyr.!J ~rChaSing _ Risk Management <<&
DOCUMENTATION: Included X Not Required_
DISPOSITION:
AGENDA ITEM #
Revised 11/06
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: FL Dept. Managed Svcs. Contract #
Effective Date:
N/A
12/17/08
Expiration Date: None
Contract Purpose/Description:
State of Florida De artment of Mana ed Services Enter rise Information Technolog
Services Suncom Network Services A reement.
Contract Manager: Lisa Druckemiller
(Name)
5100
(Ext. )
Technical Services/5B
(Department/Stop #)
for BOCC meetin on
12/17/08
Agenda Deadline: 12/02/08
CONTRACT COSTS
Total Dollar Value of Contract: $ 12,000/yr
Budgeted? YeslZl No 0 Account Codes:
Grant: $
County Match: $
Current Year Portion: $ 12,000
001-05002-530-410- _
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ADDITIONAL COSTS
Estimated Ongoing Costs: $ O.OO/yr For: Electronic Ordering for Suncom
(Not included in dollar value above) (e . maintenance, utilities, 'anitorial, salaries, etc.)
CONTRACT REVIEW
Date Out
Comments:
OMB Form Revised 2/27/01 Mep #2
10 NO. AA7
STATE OF FLORIDA
DEPARTMENT OF MANAGEMENT SERVICES
ENTERPRISE INFORMA nON TECHNOLOGY SERVICES
SUNCOM NETWORK SERVICES AGREEMENT
This AGREEMENT is by and between the:
Monroe County Board of County Co~missioners
(PLEASE TYPE)
Which is a:
I. STATE AGENCY
o
lKJ
o
o
2. POLITICAL SUBDIVISION
3. NON-PROFIT CORPORATION
4. MUNICIPALITY
hereinafter referred to as the Using Agency, and the State of Florida, Department of Management Services,
hereinafter referred to as OMS.
Whereas, the Using Agency has applied for services from the state telecommunications network known as
SUNCOM;and
Whereas, the Using Agency compl ies with all requirements of Chapter 282, Florida Statutes, and the rules of
OMS; NOW THEREFORE, it is agreed:
1. OMS shall provide SUNCOM Services to the Using Agency according to the Services ordered by the agency.
2. OMS shall provide the Using Agency accessibility to SUNCOM. All lines not restricted by the Using Agency
shall have access to SUN COM.
3. Using Agency understands and agrees that the OMS electronic Communications Service Authorization
(CSA) ordering process will be used to order all services. (The electronic ordering process is subject to
change at the discretion of the OMS.) Using Agency is liable for all charges on ordered services until the
OMS receives a cancellation service order (CSA) from the Using Agency for the service and the service order
(CSA) has been processed by the vendor.
4. Charges shall be paid to OMS by the Using Agency for these services and shall be based upon the current
rates established and published by OMS to all state agencies and local government Communications Service
Authorization (CSA) representatives. These rates shall cover administrative costs as well as network
utilization and access costs. OMS shall provide the Using Agency with an invoice each month for services
utilized by the Using Agency, consistent with the billing system, rates and concepts used to develop the
overall SUNCOM rate structure and cost recovery methodology.
5. Nonpayment of an invoice presented to an agency within 45 consecutive calendar days constitutes sufficient
reason for OMS to: (a) notifY the applicable common carrier to terminate service to the agency in the case of
a non-state agency; or (b) notifY the State of Florida Chief Financial Officer to transfer funds to the
Department of Management Services under the provision of Chapter 216.292(9), Florida Statutes, in the case
of a state agency. If non-payment is for a SUNCOM Network Service, in the case of a non-state agency, the
10f3
Revised: 03/27/2006
SUNCOM Network Operations Center (NOC) will be notified to block the non-state agency's access to the
network.
6. The Using Agency recognizes and agrees that the billing concepts and network configuration may be subject
to changes from time-to-time as a result of changes in applicable laws, regulations, traffic patterns, and other
conditions which may result in modifications to existing policy decisions or directives.
7. It is agreed that the obligations of each party hereunder are subject to the laws of Florida and subject to
monies being lawfully available to fulfill such obligation. If at any time monies are not available to either
party for that purpose, that party shall notity the other party immediately upon receiving such information,
and thereupon this contract shall be terminated at the end ofthe period of time for which such monies are
available.
8. A requesting user agency shall pay its share of all initial installation costs required to connect that user agency
to the SUNCOM Network. Such user agency shall also pay for all initial installation costs for adding
additional facilities to the state SUNCOM Network.
9. DMS, as wen as the Using Agency, will be required to provide a minimum of30 days written notice to the
other party prior to termination of service, except as provided in paragraph 5 hereof.
10. The resale of any SUN COM service to a non-qualified subscriber, where qualified subscribers are set forth in
Chapter 282, F.S., is expressly prohibited.
11. User Agencies shall provide written notification ofa name change within 30 days of name change. This
notification shan be mailed to DMS at the address shown below.
12. User Agencies qualitying as a non-profit shall provide to DMS written notification of a change in the status
of the qualitying contractual agreement, within 30 days of status change.
Using Agencies qualitying for SUNCOM services as a non-profit per Chapter 282.105, F.S., must meet the
following conditions:
I. Be a registered non-profit organization, registered with the Florida Department of State.
2. Be under contract with a State Agency, County or City government.
3. Receive the majority of funding from the qualitying contract.
4. Expend the majority of funds in support of the qualitying contract.
Please provide the following information as it pertains to the qualitying contract:
a. State Agency, County or City Government the Using Agency has a contract with:
b. Contract Number:
Expiration Date:
c. Contract Administrator
(Must be state, county or city government employee)
d. Telephone Number of Contract Administrator:
13. The Using Agency agrees to provide initial information, timely updates, and to maintain a complete
"Location of Service" address, to include street address, building name/number, and room/cubical number,
for each DMS assigned local service number for use in the 911 address database.
20f3
Revised: 03/27/2006
14. The Using Agency understands that telephone numbers provided by DMS as part of the SUNCOM local
service offering belong to the DMS and cannot be "ported" to another company should SUNCOM service be
terminated.
SUN COM NETWORK SERVICES AGREEMENT
SIGNATURE PAGE
USING AGENCY (PLEASE TYPE)
AGENCY NAME
STATE OF FLORIDA
ADDRESS (no Post Office Box)
ENTERPRISE INFORMATION
TECHNOLOGY SERVICES
CITY
4050 ESPLANADE WAY
BUILDING 4030, SUITE 225
TALLAHASSEE, FLORIDA 32399-0950
COUNTY
ZIP CODE
FEID #
John Bellows
Telecommunications Consultant Manager
Department of Management Services
Enterprise Information Technology Services
Voice - (850) 922-7486
Fax - (850) 413-9529
Affixing signature below certifies that the Using
Agency has reviewed and meets all requirements
for SunCom eligibility per Florida Statutes,
Chapter 282.
DEPARTMENT OF MANAGEMENT SERVICES
DATE
(Signature Line)
NAME
DATE
MONROE COUNTY ATTORNEY
APPROVED AS TO FORM:
C6/~ 17: ~ D ~'.OJ., l.J-l3riJOfb~r/J
RISTINE M. LIMBERT-BARROWS
ASSISTANT COUNTY ATTORNEY
Date '~I d..-J ll..G
I
TITLE
TELEPHONE NO.
E-MAIL:
INDIVIDUAL TO CONTACT
(If different from above)
NAME
TITLE
PHONE
FAX
E-MAIL:
30f3
Revised: 03/27/2
14. The Using Agency understands that telephone numbers provided by DMS as part of the SUNCOM local
service offering belong to the DMS and cannot be "ported" to another company should SUNCOM service be
terminated.
SUNCOM NETWORK SERVICES AGREEMENT
SIGNATURE PAGE
USING AGENCY (PLEASE TYPE)
AGENCY NAME Monroe County Board of
County Commissioners
ADDRESS (no Post Office Box)
1100 Simonton Street
Key West, FL 33040
CITY Key West
COUNTY Monroe
ZIP CODE 33040
FEID #
Affixing signature below certifies that the Using
Agency has reviewed and meets all requirements
for SunCom eligibility per Florida Statutes,
Chapter 282.
DEPARTMENT OF MANAGEMENT SERVICES
NAME
(Signature Line)
George Neugent, Mayor
Mayor/Chairman
TITLE
DATE
TELEPHONE NO.
E-MAIL:
INDIVIDUAL TO CONTACT
(If different from above)
NAME
TITLE
PHONE
FAX
E-MAIL:
STATE OF FLORIDA
ENTERPRISE INFORMATION
TECHNOLOGY SERVICES
4050 ESPLANADE WAY
BUILDING 4030, SUITE 225
TALLAHASSEE, FLORIDA 32399-0950
John Bellows
Telecommunications Consultant Manager
Department of Management Services
Enterprise Information Technology Services
Voice - (850) 922-7486
Fax - (850) 413-9529
DATE
MONROE COUNTY ATTORNEY
APPROVED AS TO FORM:
Ck".4-a: II Q~..OuAf-& rf Jt'blA
CHRISTINE M. LIMBERT-BARROWS
ASSISTANT C~NTY ATTORNEY
Date IQ./-{
I
30f3
Revised: 03/27/2006