Item C15
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 12/17 - 12/18/08
Division:
County Administrator
Bulk Item: Yes -L
No
Department:
Social Services / Nutrition
Staff Contact /Phone #: Ellen Caron 292-4522
AGENDA ITEM WORDING:
Request for Amendment to extend GA Food Service, Inc. contract for a period not to exceed 90 days.
ITEM BACKGROUND:
Due to the delay in receiving the Older Americans Act bid specifications from the Alliance for Aging,
there is not sufficient time to complete the bid process for the Nutrition Department's contract with GA
Foods. The process involves having the bid document approved by the Alliance for Aging, submitting
the request for advertising to be approved by the BOCC, meeting the advertising time frames of the
Purchasing Dept. and presenting the award of bid and the new contract to the BOCC for approval. As
such, permission is requested to extend the existing contract with GA Food Service, Inc. to March 31,
2009. This will ensure continued food service to the clients of the Nutrition Program and Bayshore
Manor while both the OAA and GA Foods bid processes are being completed.
PREVIOUS RELEVANT BOCC ACTION:
Amendment to renew the existing GA Foods contract until December 31, 2008, approved by the
BOCC on April 16, 2008.
CONTRACT/AGREEMENT CHANGES:
Continuation ofthe existing contract until March 31, 2009.
STAFF RECOMMENDATIONS:
Approval
TOTAL COST: _$ 15,000/month
BUDGETED: Yes --K- No
COST TO COUNTY:- $ 1800/month - Bayshore SOURCE OF FUNDS: Older Americans Act
Ad valorem taxes
REVENUE PRODUCING: Yes No X AMOUNTPERMONTH_ Year
APPROVED BY: County Ally /1,;- OMBlPurchasing - Risk Management _
DOCUMENTATION: Included X Not Required__
DISPOSITION:
AGENDA ITEM #
Revised 11/06
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: GA Food Service, Inc. Contract #_
Effective Date: 01/01/2009
Expiration Date: 3/31/2009
Contract Purpose/Description:
Amendment to extend existing contract with GA Food Service, Inc. to provide food
service for the clients of the Nutrition Program and Bayshore Manor.;
Contract amendment will extend the services until March 31. 2009
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Contract Manager: Sheryl Graham r" 4592 Social ServiceslNutrition #1
(Name) (Ext. ) (Department/Stop #)
for BOCC meeting on 12/17-12/18/08 Agenda Deadline: 12/02/08
CONTRACT COSTS
Total Dollar Value of Contract: $ 45,000
Budgeted? YeslZl No 0 Account Codes:
Grant: $ 39,600 Nutrition
County Match: $ $5400 Bayshore
Current Year Portion: $ 45,000
125-6153109-530491-Nutrition- _
125-6153209-530491-Nutrition- _
_-61504-530491-Bayshore- _
- - - -
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ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
I?;h)n Needed
Division Director 1,2' '6/ YesO No
Risk Manag~men~ ld.iQ6 YesO Nog!
R ~ ~'\; ..L .
O.M.B./Purchasing ~ &f YesO No1LJ
County Attorney /1/21o?' YesO No~
Date Out
Comments:
OMB Form Revised 2/27/01 MCP #2
AMENDMENT TO EXTEND AGREEMENT
Monroe County Nutrition Program
This Amendment to Extend Agreement ("Extension") is entered into this _day of
December, 2008 by and between the Board of County Commissioners of Monroe County,
Florida, a political subdivision of the State of Florida hereinafter called the County, and
GA Food Service, Inc., a Florida corporation whose mailing address is 12200 32nd Court
North, St. Petersburg, Florida, hereinafter called the Contractor.
WITNESSETH
WHEREAS, the parties entered into an agreement dated March 15,2006, for provision of
meals for the Monroe County Nutrition Program Congregate and Home Delivered Meals
program operated by the County; and
WHEREAS, the agreement expires on December 31, 2008, pursuant to an amendment to
the agreement dated December 19, 2007; and
WHEREAS, the parties desire to extend the agreement for an additional three (3) months;
NOW, THEREFORE, in consideration ofthe mutual covenants and obligations contained
in this Extension and in the original agreement, the parties agree as follows:
1. Contractor shall continue to provide meals pursuant to the agreement dated March 15,
2006 and any amendments thereto until March 31,2009.
2. County shall continue to pay Contractor under the terms and for the amounts
currently in effect.
3. All other terms and conditions ofthe contract dated March 15,2006, shall remain in
full force and effect.
SEAL
Attest: DANNY L. KOLHAGE, CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
By:
Mayor/Chairman
Deputy Clerk
SEAL
Attest:
GA FOOD SERVICE, INe.
By:
By:
Secretary
President
ERCADO
NTY ATTORN Ey111z.-z/o ~
AMENDMENT TO AGREEMENT
Monroe County Nutrition Program
THIS AMENDMENT made this 16th day of April 2008, by and between the Board of County
Commissioners of Monroe County, Florida, a political subdivision of the State of Florida, hereinafter
called the County, and GA Food Service, Inc., a Florida corporation whose mailing address is 12200 32nd
Court North, St. Petersburg, Florida, hereafter called the Contractor.
WITNESSETH
WHEREAS, the parties hereto did enter into an agreement dated March 15,2006, for the
provision of meals for the Monroe County In-Home and Nutrition Services congregate and home-
delivered meals programs operated by Monroe County; and
WHEREAS, said agreement provided an option to the County to renew the contract twice each
time for an additional year; and
WHEREAS, the County has exercised said option to renew the contract with the Contractor for
the benefit for the benefit of the Monroe County Nutrition Program in an Amendment to Agreement dated
December 19, 2007; and
WHEREAS, the Alliance for Aging, Inc., who provides grant funding to the County for said
Nutrition Program has instituted an additional requirement that will increase the cost per meal; now
therefore,
IN CONSIDERATION of the mutual covenants and obligation contained herein, the parties agree
as follows:
1. The effective date of this amendment is April 1, 2008, and shall extend through December
31,2008.
2. Paragraph 4 of the contract entered into March 15,2006, shall be amended to provide for the
cost per meal to be $3.17 for the period covered by this amendment.
3. All other terms and condition of the contract dated March 25,2006, as previously amended
shall remain in full force and effect.
(SEAL)
Attest: DANNY L. KOLHAGE CLERK
B~
Deputy Clerk
BOARD OF COUNTY COMMISSIONERS
OF MONROE C TY, FLORIDA
By:
Mayor/Chairman
GA FOOD SE~VICE, INe.
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