Item R1
MEMORANDUM
Office of the County Administrator
TO: Board of County Commissioners
FROM: Debbie Frederick
Deputy County Administrator
DATE: November 4,2008
SUBJECT: County Divisions' Monthly Activity Report for October, 2008
MONTHL Y ACTIVITY REPORT - OCTOBER. 2008
KEY WEST AIRPORT
. Our FAA funding for this current year will be approximately $2.1 million. Two
million of that amount will go toward early retirement of the bonds issued to build
the new terminal building. The first portion of the FDOT money for this current
year has arrived. We will receive more $4 million this year to also apply towards
early retirement of the bonds.
. Forty-six proposals were received in response to the Art In Public Places (AIPP)
Request for Proposals to supply art work in the new terminal building. The AIPP
committee will meet on November 1 ih to review the submissions and select the
successful artists.
. Preparations are ongoing to defeat the challenge to the issuance of our storm
water permit from the South Florida Water Management District (SFWMD) for
our FAA mandated Runway Safety Areas (RSA). The Water Management
District has filed their notice of intent to issue the permit, but that action has been
appealed by the local environmental group, Last Stand.
. Revenue for October 2008: $138,448.10
Expenditures for the same period: $266,895.05
Percentage of budget spent year to date: 96%
MARATHON AIRPORT
. Coordinated with Hyannis Air Service, Inc. d/b/a Cape Air/Nantucket Airlines
regarding the start up of daily service to Ft. Myers on December 19,2008.
. Finalized TSA screening procedures of Cape Air flights through a process of
reverse screening at Southwest Florida International Airport, Fort Myers, FL.
. Participated in a coordination meeting with the FAA Airport District Office
regarding the update of the Airport Layout Plan for Florida Keys Marathon
Airport.
. Rented office and counter space in the Terminal to Collins Aviation, LLC and the
former Mosquito Control District Hangar to Antique Aircraft Restorations, Inc.;
finalized negotiations with Islands Flying Club, Inc. for the lease of unimproved
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land on which to construct a private hangar.
. Conducted initial and recurrent training programs associated and/or related to
FAR Part 139 operations and certification.
. Several construction and operations related projects continue to be in various
stages of completion at the airport including: perimeter fence & gates
installations; construction of electrical vault; terminal repair and renovation punch
list items; HV AC system replacement & energy audit; enhanced taxiway
markings; update of noise contours.
EMPLOYEE SERVICES
WEB SITE UPDATES (other than normal position vacancy updates, etc.):
Benefits:
KPHA Provider Directory Updates
Human Resources:
Updated 3 job descriptions
Safety:
Accident/Investigation Report Form updated
TURNOVER NUMBERS TO DATE:
Oct Turnover: 1.06% Turnover as of Oct 2008 18.82% Turnover as of Oct 2007: 13%
Resignations: 1 Terminations: 2 Retired: 2 Deceased: none
Employed: 20-30 yrs = 1; 10-20 yrs = 3; 5 yrs = 1
**At the beginning of the year we had approximately 533 employees. We are now at 471
employees.
ACTIVITIES:
. Division Director & HR Administrator attended Bruno trial.
Human Resources
. Personnel Policy changes finalized and will be presented at November meeting
for BOCC approval.
. Scheduled Predetermination Hearing.
. Arranged an EAP Management Referral for employee.
Safety
. DD met several times with Safety Administrator to prepare for her retirement.
Further decisions on the requirements of the Safety Program will be done in the
next few months. Temporary preparations have been made until then.
. Inspections: All 4 libraries. Corrections to findings were coordinated with Public
Works.
Risk
. Distribute Vehicle Insurance Cards to all departments.
Benefits (Group/Workers Comp)
. Quarterly KPHA meeting held.
. Group Health Insurance RFP distributed.
. NY Life workshops held for employees to attend.
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. Quarterly Working Wellness newsletter distributed.
. Worked on benefits Survey. Working with WHI & Wells Fargo to coordinate
distribution of survey with benefit statements.
COMMUNITY SUPPORT SERVICES
In-Home and Nutrition Services (IHNS)
OAA, Older Americans Act Programs:
Nutrition (Information in this section is for the period 9/21/08 - 10/20/08)
. C-l Congregate Meals increased to 991 units this month and is expected to
increase each month for the remainder of the year as seasonal clients return.
Outreach efforts may be necessary in the Upper Keys if the units do not increase
as expected.
. C-2 Home-Delivered Meals produced 2498 units, also increasing as clients have been
taken off the waiting list. The title transfer of $6000 from C-l to C-2 has been
approved, and we have received an additional $4990 in C-2 funds from the Alliance
for Aging, which will pay for the food delivered to these new clients.
In-Home Services (Information in this section is for the period 8/21/08 - 9/20/08)
. III-B Screening and Assessment: 9 units this period, 63.26% year-to-date achieved,
11.71 % underachieved.
. III-B Homemaking: 54.25 units this period, 52% year-to-date achieved, 22.97%
underachieved. 37 clients on the waiting list.
. III-B Personal Care: 130 units this period, 107% year-to-date achieved, 32.03%
overachieved, due to the amount of personal care required by the clients. 11 clients on
the waiting list.
. We have spent 75% ofIII-B funds, which represents a 0.03% overachievement, which
is in the achievement target range. .
. III-E Facility Respite: 436 units this period, 62.17% year-to-date achieved, 12.80%
underachieved. We have received an additional $2,455 in III-E funds, and there is no
one on the waiting list at this time. Outreach efforts may be needed to spend all of the
available funds.
Non-OAA Programs:
CCDA (Community Care for Disabled Adults) for September 2008:
. Case Management: 15.5 units for the month were produced; 41.75 units year-to-
date.
. Homemaking: 99 units for the month were produced; 273.5 units year-to date.
. Home-Delivered Meals: Monthly units were 150 meals; 510 meals year-to-date.
. Personal Care: Monthly units were 16; 51.5 units year-to-date.
. Overall Program Achievement was 41 %, 9% underachieved.
CCE (Community Care for the Elderly) for the period 8/21/08 - 9/20/08:
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. Case Management: 69 units for the period and 220 units year-to-date. 14.31%
achieved year to date. There are 46 clients on the waiting list.
. Homemaking: 709.50 units for the period and 1965 units year-to-date. 46.93%
achieved year to date. There are 40 clients on the waiting list.
. Personal Care: 352.5 units for the period and 968.25 units year-to-date. 22%
achieved year to date. There are 9 clients on the waiting list.
. Respite: 55 units for the period and 227.5 units year-to-date. 15.17% achieved
year to date. There are 7 clients on the waiting list.
. CCE overall year-to-date is at 27.55% achievement which is a 2.56%
overachievement. However, this result will correct itself as we have lost several
clients this period.
ADI (Alzheimer's Disease Initiative) for the period 8/21/08 - 9/20/08: 209.5 units were
produced in the period and 535.25 units year to date. 20% year-to-date achieved, 4.99 %
underachieved. We have asked the Alliance for Aging to activate 2 more high-ranking
waitlisted clients. There are currently six clients on the wait list.
HCE (Home Care for the Elderly Program) for the period 9/16/08 - 10/15/08: 25.5
billable units this period, 62.50 billable units year-to-date. Current spending level year to
date is at 23.4%.
Monroe County Transit (MCT)
Department Activity for October 2008
. One-way trips provided: 2,070
Unduplicated clients served: 237
Special Needs Clients registered: 302
. Awarded the 5310 FDOT Grant for the funding of a new Paratransit bus and the
5316 FDOT Grant for funding the Mobile Data Terminals/software for the
Trapeze Dispatching and Reservation System. The awards and agreements will be
brought to the board in the fall BOCC meetings.
Deposited Revenue: $1,918.95
Expenditures: $9,790.24
Percentage Spent Fiscal YTD: 1.4%
Community Support Services (CSS) / Compliance
In the month of October 2008 we served:
. 18 New Welfare cases
. 306 Office visits
. 12 Home and field visits
. 3,144 Incoming calls
We served 123 unduplicated Welfare client households Low Income Home
Energy Assistance Grant Program cases totaling $ 1,760.91 (10 cases)
Low Income Crisis Assistance cases totaling $ 26,696.19 (92 cases)
Total dollars spent in Oct. $ 28,457.11
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36 cases peer reviewed by staff.
. Staff member attended the SHAL committee meeting on Homeless Issues.
. 2 staff members attended the quarterly management meeting for the Alliance in
Miami
. Sheryl Graham was selected to position of Social Services Director.
Bayshore Manor (B SM)
. The Bayshore Manor Census is 16 residents. The current census is five private
pay and 11 subsidized residents. BSM provided 432.25 hours of OA3E respite
care and 14 hours of Medicaid Waiver respite care this month. Bayshore Manor
has three OA3E clients and one Medicaid Waiver client at this time.
. Currently, there are no clients on the wait list.
. Revenue for October 2008 $33038.63
. . Expenditures for the same period $12,103.27
. Percentage of budget spent year to date 3.60%
LIBRARY
. Library usage continued at a constant pace, with August figures reflecting the
reduction in days open; circulation totaled 27,738 items, a 12% decrease from last
year, and public access computers sessions were down by 16%, to 7,424.
. 282 new Library cards were issued in August, bringing our total cardholders to
46,193.
. Use of the Library's electronic collection of magazines, books and newspapers
rose 119% over August 2007. This increase is attributed to better product
placement on the Library homepage and increased staff training. On September
21, a Key West Citizen article about the 10th anniversary of Hurricane Georges
mentioned the Library's online community exhibit of Hurricane Georges
photographs. On that day, the site received 3,200 visits. The previous week
averaged 500 visits per day.
. Budget usage is proceeding at a measured pace, with just over 5% of the overall
budget remaining, primarily in the personnel lines. Purchases for operating costs
and materials are being carefully monitored and prioritized, as these lines in
particular are closing out and the cost of these expenses is now almost wholly
being supported by State Aid grant money and donations from Library supporters.
EXTENSION SERVICES
. Number of services provided: 429 phone calls, 40 office visits, 27 visits to clients,
32 group teachings with 471 people in attendance, 6 media submissions, and 356
bulletins distributed. Total Budget for FY 08/09: $186,485.00; Year to Date
Expenditures and Encumbrances: $6,961.82; Remaining Balance: $179,523.18;
Percentage of budget spent and/or encumbered year to date: 0.3%.
. The Sea Grant Marine Agent provided background material to Monroe County's
Office of Management and Budget (OMB) regarding the value and magnitude of
the Lower Keys commercial fishing industry in support of their attempt to prepare
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a Stan Mayfield Working Waterfront grant to obtain some working waterfront to
provide ongoing future public access.
. The Environmental Horticulture Agent was invited to speak at the Florida Keys
Birding & Wildlife Festival about composting, rainbarrel construction, and water
conservation attended by 20 people. At the same time, 4 Master Gardeners
educated 25 homeowners about Florida Friendly Landscaping Practices.
. The Family & Community Development Agent participated in several Green
Government Web-based conferences, including "Greening your Office" and "Play
Book for Green Government Buildings" to further understand and develop green
practices for County offices. The training included how to save energy, reduce
paper, green purchasing, and reducing waste. The Agent also worked on
compiling information for the Drive $marter Challenge and monitoring the
Energy Saver Challenge, both of which Monroe County is participating in.
GROWTH MANAGEMENT
REVENUES *
Estimate for Year to Date
Year
Building Permit Licenses & $2,790,632 $208,116
Permits
Planning Department Fees $430,000 $37,578
Code Enforcement Fines & $90,000 $17,701
Forfeits
. These are the primary, customer driven revenues and do not include the revenues
obtained by taxes etc.
EXPENSES
Budget Year to Date
Growth Management $916,526 7,957
Administration
Building $2,434,746 53,906
Code Enforcement $1,009,885 29,772
Planning $1,149,516 19,884
Environmental Resources $299,302 7,329
Planning Commission $100,541 1,735
Comprehensive Plan $358,400 15,000
Geographic Information (GIS) $314,133 3,521
Marine Resources $55,051 1,143
Pump Out Boat $68,587 1,328
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MARINE RESOURCES OFFICE
Marine Resources Functions:
. Coordinated efforts with Engineering for repair of Sunset Pt Park boat ramp
. Staffed the quarterly Green Building Code Task Force meeting
. Continued efforts with South Florida Regional Planning Council to correct
inaccuracies with the Marina Siting Plan in accordance with DCA ORC report
. Developed ILA for the reimbursement of costs for mooring maintenance at
Garrison Bight
. Handled approximately 30 customer inquiries
. Installed new navigational markers at Venture Out Marina
. Performed 2 site visits in response to customer inquiries
. Coordinated efforts of FEMA and State Emergency Management staff to develop
Project Worksheet for Hurricane Faye marine debris cleanup
. Performed post-hurricane aerial survey of middle and lower keys for trap debris
. Removed 4 derelict vessels
. Attended meeting of the Affordable Housing Committee
. Attended a meeting of the City of Marathon's Nearshore Water Committee
Vessel Pump out Program Functions:
. Pumped out 65 boats
. Performed annual maintenance and fiberglass repairs on pump out boat
. Upgraded plumbing system on pump out boat
CODE ENFORCEMENT DEPARTMENT
Number of New Cases Opened 399
Number of Inspections completed 2058
Number of Cases Heard before Special Magistrate 136
Fines Collected $16,343
After the Fact Fees Collected $16,500
Number of Contractor Citations Issued 47
Number of Contractor Citations Heard 13
GIS OFFICE
. ESRI software maintenance - obtained invoice to maintain current licenses.
. Moved office furniture and file cabinet for the PK office from Marathon.
. Re-building laptop now that new hard drive has been installed successfully.
. Loading orthophotography - still having technical problems with 2006 IR.
Working with Technical Services to determine bottleneck.
. 2004 orthophotography has been loaded into enterprise system.
. Created ISO files (image of program installation discs) for all GIS software to be
stored in Technical Services central repository ofISO files.
. Digital Elevation Model (DEM) development from raw LiDAR data acquired last
month.
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. Geospatial Land Cover RFP has been advertised and 3 addendums have been
added to provide supplemental information. Made GIS data related to the
Geospatial Land Cover Project available online for download.
. Fulfilled 25 address requests.
. Created wall map for County Administrator's office.
. Data requests include but not limited to: Key West Public Housing Properties
analysis, Tier information for Department of Environmental Protection, and
Census data dissemination.
. Met with planning staff to review and edit the GIS based Future Land Use data.
This will be an on-going review process.
. Large scale data backup and clean up of all GIS related files on the network.
. Scanned 9 books from ESRI training courses and stored them on the network to
imorove access to education materials.
BrILDH'G DEPART:\IE:r\T
~T:'IIBER OF PER..,rrTS 10/01/08 THRL 10/3108*
APPS S"l:BI,UTTED 40~
PER-"\lITS ISSUED 370
\VALK THRl1 3
CERT OF OCCL-PA-,CY 1~
r"SPECTIO:',S
TOT.4.L 3013
AVER..'\.GE PER DA Y (~~ day') 137
PER DlSCIPLTh-:E
Bl1ILDINGROOFTh"G 1417
ELECTRICAL 4~0
PLl1T>.IB~G ~O3
:'">IECHAKICAL(AC) 93
GAS 13
PLA...-';S REVIE'YS
TOT.4.L 3013
A VER..'\.GE PER DAY 137
PER DlSCIPLTh-:E
ABO 4~4
BIO 187
BIO PEND~G ~
CODE E1'-.T ~ 7
COORD 333
ELECT 140
ENG 5
EXA.'...r 339
FILE 5
FI'IAL 10
FIRE 66
FLOOD 9~
:'">IAR-BLDG 496
:'">IECH 60
P.K.BLTLD~G 316
PE:'-ID~G 75
PLAN 119
PLl1T>.IB 97
READY 5
ROGO n
ROOF 30
S.l BUILDI'IG 141
TRACK 33
PLANNING AND ENVIRO:r\l\IE:r\TAL RESOI~RCES DEPART:\IE:r\T
PLANNING & ENVIRONMENTAL RESOURCES PERFORMANCE
REVIEW
OCT 2008
Category: 10/2008
Special Approval Applications:
Current Planning:
Conditional Use Minor Deviation Applied 1
Conditional Use Time Extension Issued 1
Public Assembly Permits Applied 2
Road Abandonment Applied 3
Variance Administrative Issued 1
Variance Planning Commission Applied 1
Development Review Committee:
Regular Meetings 2
Special Meetings
Agenda Items 5
Planning Commission:
Regular Meetings 2
Special Meetings
Agenda Items 15
Customer Service:
In-person inquiries 5
Telephone inquires 27
Email inquires 35
Requests for Research Applications 2
P re-Ap pi ication Confe rences 1
EMERGENCY SERVICES
Fire Rescue
. Twenty-two new firefighters began employment on October 27,2008. There are
eleven firefighter EMTs, and eleven firefighter paramedics. Eighteen of these are
employed through a SAFER Grant.
. Continuing education training has been completed for all field personnel in
preparation for biennial EMT and paramedic recertification.
. Meeting with the Florida Keys Community College regarding the fire science
program on October 21,2008.
. Fire Chief interviews conducted on October, 29, 2008.
. Union contract negotiations ongoing.
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Fire Marshal
. Attended Quarterly State EMS Advisory Council Meeting
. Attended South Florida Regional Domestic Security Task Force Meeting
. Development Review Committee Meeting regarding redevelopment of Caloosa
Campground in Key Largo
. Participated in Fire Prevention Week demonstrations for the public at Home Depot
. Attended the Key Largo Ocean Resort (KLOR) on site meeting with the Growth
Management Department.
Emergency Management
. Participated in a meeting with Miami-Dade Emergency Management in the effort to
seek further assistance with sheltering Monroe County evacuees' pets.
. Formulated a draft of "Monroe County Bridge Plan".
. Met with Monroe County Sheriff Office to discuss Law Enforcement presence and
responsibilities at the Monroe County shelter located at the FlU campus in Miami.
. Attended the South Florida Regional Planning Committee (SFRPC) Evacuation Study
meeting in Miami.
. Reviewed 3 Emergency Plans (approved 2; denied 1 pending revisions).
. Attended Web EOC Administrator Training at Broward EOC.
. Submitted all Department of Homeland Security (DHS), Florida Department of Law
Enforcement (FDLE) and Base grants quarterly reports.
Trauma Star
. Trauma Star Flight Crew provided educational opportunities to various community
groups in Marathon, Big Pine, and Key West.
. Trauma Star Flight Crew participated at the Home Depot Fire Prevention
demonstration in Marathon.
. Trauma Star Medical Director provided Medical Protocol information to the
physicians of Fishermen's Hospital.
. Trauma Star participated in Monroe County Sheriffs Office Safety Day at Founders
Park.
. Trauma Star Flight Nurses taught CPR for Monroe County staff.
Upper Keys Trauma District
. There were 2 trauma patients from the district and research indicates we will be
making payment for one patient.
. Trauma Board meeting was held on October 13, 2008.
PUBLIC WORKS
. Pollution Control removed over 49 tons of illegally dumped debris from the
County rights of ways, and also collected over 13 tons for other County
departments as follows: 12,200 lbs of debris from Marathon Public Works; 3,260
lbs from the Marathon Airport; 5,580 lbs from the Key West Garage; 2,700 lbs of
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tires from the Plantation Key Garage; 2,960 lbs of exotics for the Land Authority,
and 840 lbs. from a Parks and Beaches clean-up
. Household Hazardous Waste program picked-up 59 free barrels for our use and
gave six barrels to Card Sound
. Completed minor a/c repairs and maintenance at the PK Court House, Supervisor
of Elections, Ellis Building and Islamorada Library
. Transport file boxes for Growth Management, Supervisor of Elections, County
Clerk and Judge Garcia
. Minor electrical repairs for State Attorney, Ellis Building, Islamorada and Key
Largo Library, Tavernier Fire, Social Services and PK Garage
. Plumbing repairs completed at Spottswood Building, Social Services and Key
Largo Library
. Trimmed trees throughout the PK Government Complex
. Warranty repairs completed by contractor at the Key Largo Library
. Replaced netting at baseball backstop at Key Largo Park
. Completed electrical and plumbing repairs at Key Largo Park
. Trimmed trees at Sunset Park and Harry Harris Park
. Completed playground equipment safety inspections
. Removed tree at the Islamorada Library
. Replaced exterior lighting at the Roth Building
. Removed seaweed at Harry Harris and Settler's Park
. Removed boulders from r/w for Code Enforcement
. Completed surface treatment of Charlemagne Boulevard, Key Largo
. Completed final payment and closed out Joe London Fire Training Stairs Project
. Received bids and prepared agenda item to award Monroe County Detention
Center Laundry Equipment
. Completed warranty work on three Mack Tractor trucks at PK Garage saving
downtime and loss of man hours instead of taking each truck to the mainland
. Much needed entry level mechanic was hired and began work at the Key West
Garage
. Completed vehicle/rolling equipment bid process and received bids on 28 of 50
items advertised
. Completed new vehicle/rolling equipment RFB package (bid opening date is
12/4/08)
. Received approval to dispose of Key West Road Department surplus equipment
. Placed bulk orders for parts/supplies allowing garages to purchase often used
items at most competitive price available
. Completed annual oil change on Harvey Gov't. Center generator with in-house
technicians, saving the County costly contract labor and mark up on materials
ENGINEERING
. Key Deer Boulevard Road Proj ect - proj ect completed; staff processed change order
#2, resulting in a credit of $22,251; waiting for final release of liens from the
contractor to process final pay application.
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. Prado Circle Stormwater Project - contractor has completed all work except for
installation of the electrical control panel, wiring, and start-up and testing.
Remaining work will be completed the first week in November.
. Breezeswept Beach Estates Culvert - contractor has installed approximately 80 linear
feel of 60" diameter pipe and constructed 50% of the rip-rap headwall on the
Oceanside of the culvert; water line relocation will begin once FKAA approval is
received; site benchmarks surveyed by staff so site elevations can be set.
. South Florida Water Management District Grant 2009 - staff provided project
descriptions, cost estimates and proposed construction schedules to SFWMD in order
to obtain approval for $500,000 for stormwater improvement projects for the
upcoming FY09 grant cycle; grant funds must be matched 50% by local funds.
. Solid Waste/Recycling Proj ect - staff is reviewing current Public Works Solid Waste
contracts; staff is researching and analyzing municipal solid waste and recycling
contracts from various Florida counties in order to provide comparison to existing
Monroe County contracts in anticipation of contract expiration and/or renewal; staff
preparing to attend the GLEE/KSAP Recycling Summit at the quarterly meeting on
November 6th.
. US 1 Stormwater Proj ect - staff met with ADA Engineering on October 22nd to
discuss scope of proj ect; consultant is preparing scope and cost estimate for County
review and approval; staff working with consultant regarding information on utilities,
Overseas Heritage Trail and other work on US 1 right-of-way that will impact design
and construction.
. Tropical Storm Fay / Hurricane Ike - staff working with grant manager and FEMA to
gather documentation for various project worksheets; coordinating with Marine
Resources to evaluate derelict vessels, trap debris and clogged canals; notification of
potential work requiring reimbursement has been sent to Federal Highway
Administration (for several roads and bridges that are FHW A funded) and to Natural
Resources Conservation Service (NRCS) for marine related debris; staff performing
survey and benchmark location work to establish existing elevations for FEMA beach
restoration at Higgs Beach.
. Palm Drive Bridge - final construction drawings have been received; draft project
manual is complete; working with engineers to design temporary access to
subdivision while bridge is under repair.
. Duck Key Bridges - staff requested revised proposal from Kisinger Campo for repair
design for the Tom's Harbor Channel bridge, connecting USl to Duck Key; waiting
for revised proposal.
. Duck Key Security Cameras - staff coordinating with Resort IT staff to determine
system needs in order to be piggybacked onto Hawk's Cay security system.
. Duck Key Pedestrian Bridges - coordinating with pre-fabricated bridge manufacturer
and Duck Key Security District to identify options; options with pricing are being
reviewed by staff prior to forwarding to Duck Key.
. Sunset Point Park Boat Ramp - staff reviewing revisions to the Proj ect Manual before
submittal to the County Attorney's office for their review. Marine Resources
anticipated signing grant agreement in November; project will be posted for bids after
review by County Attorney.
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. Boca Chica Road Study - second appeal was sent to State Department of Emergency
Management on October 3, 2008; staff awaiting State DEM and FEMA review to
determine whether additional mitigation work will be funded.
. Pigeon Key Ferry Service - staff prepared contract extension amendment and
gathered updated certificates of insurance in order to extend ferry service contract for
an additional 6 month period (to June 30,2009); managing on-going contract.
. Department of Transportation Coordination - staff attended construction progress
meeting for DOT US 1 resurfacing/widening project on Big Coppitt on October 29th.
Staff attended DOT Card Sound Road/CR905 Public Alternatives Workshop in Key
Largo on October 30th.
. Cudjoe Gardens Private Roads - staff inspected three roads in subdivision to
determine whether they meet County standards to facilitate having County take them
over, per residents' request; staff is working with County Attorney to determine
process and mechanisms for County to take over private roads so that they are county
maintained; staff has provided progress updates to homeowners' representative.
. Tavernier Right of Way Encroachments - staff attended site meeting with
homeowner and other county staff to identify various right of way encroachments;
staff surveyed various locations on three roads; drafting staff created drawings
showing encroachments. Staff is in process of notifying homeowners that
encroachments must be removed from right of way; staffwill continue to coordinate
with Code Enforcement to resolve issue.
. 2010 Comprehensive Plan Update - staff provided updates to the Capital proj ect
section of the 2010 Comp Plan for wastewater, drainage and transportation projects,
to support Growth Management Division.
. Old Seven Mile Bridge Repair - ongoing coordination and discussions regarding
draft Memorandum of Understanding for bridge and island with DOT and DEP staff.
. County Street lights - staff reviewing Keys Energy Services and Florida Keys
Electric Coop records of County funded and maintained street lights for accuracy;
requires review of lists, site plans, site visits and meetings with utilities to compile
information; additional information pending from FKEC and Public Works.
. Office staff reviewed applications and issued 9 right of way (ROW) permits.
. Inspectors made 8 right of way (ROW) permit inspections after construction.
. Inspectors assisted Code Enforcement, Public Works and Sheriff's office regarding 7
different right of way boundary determinations and/or ROW violations.
. Office staff coordinated investigation of 10 ROW complaints/violations from
residents and other County departments.
. Inspected FKAA pavement cuts and repairs in 3 locations in the Lower Keys for
proper road repair.
. Staff handled 4 citizen inquiries regarding wastewater assessment payoff.
. Staff received 8 drainage and flooding complaints and 12 miscellaneous sewer and
road inquiries from citizens.
. County property sales - ongoing staff coordination regarding sale of excess right of
way on Geiger Key; researching additional county properties for potential future sale.
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. Requested traffic study from FDOT regarding intersection at US 1 and Sacarma on
Cudjoe Key in response to safety complaints/concerns from the public; FDOT will do
once construction is complete.
. Ongoing coordination with FDOT staff to review street light agreement and
inventory .
. Ongoing review of plans from ATT regarding equipment placement in ROW, Geiger
Key, Key Largo, Little Torch Key area.
. Ongoing coordination with Hospital employees/DOT/bus shelter manufacturer to
fulfill request for bus shelter on US 1 in Tavernier.
. Dedication Ceremonies - staff coordinating with County officials, civic groups and
other entities regarding ceremonies for Murray E. Nelson Government Center and the
Freeman Justice Center.
. Reviewed 4 different plans for commercial stormwater management.
. Approved final Tourist Development Council Capital Project Pay Application for the
Key West Botanical Gardens.
. Processed 46 different invoices/purchase orders for payment.
Key West International Airport -
. Project management and site supervision continues; elevator and escalator
foundations and walls have been completed for the Vertical Circulation Building
(VCB); crews have completed preparation work for bridge foundation walls and the
parking garage ramp deck and are working on the retaining walls. The final elevated
deck at the parking garage was completed on October 28th. The passenger bridge was
delivered on October 29th. Staff autocad technician continues to provide support for
construction manager as requested. Staff attended status meetings with the Clerk of
the Court, County staff and Construction Manager.
. Pay Ap #27-R (retainage) for $836,909.99 and Pay Ap #28 (September) for a credit
of $29,489.86 were returned to Morganti for revision, as retainage reduction pay
application is not being processed.
. Processed 4 different construction draws for October for a total of $608,261.30
representing 78 finance transactions.
. Prepared FDOT Reimbursement Requests for October in the amount of $469,335.22
including 1,980 pages of documentation, representing reimbursement requests for 20
different Direct Material Purchase invoices and 2 different Morganti Pay Aps.
. Marathon Airport - reviewed and processed Morganti's Pay Application #13
(August) for $10,523.93, and forwarded to Clerk's office for payment.
Facilities Development-
. Freeman Justice Center - Building is in use and fully functional; judiciary has moved
in and conducting court sessions; grand opening dedication is set for November 14,
2008. Security system training is set for early November; various punch list and
MCSO items are being addressed; landscaping mitigation proposals are due October
31st.
. ADA Compliance Assessment - interim draft reports for the balance of the Key West
area County-owned buildings, leased facilities and temporary polling places was
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received October 22,2008; preliminary field surveys of Middle Keys County
facilities are in progress; project is at 40% completion.
. Big Pine Key Fire Station - project is 50% complete; 50% of truck bay area columns
are completed; living area block walls are completed; 2nd floor pre-cast joists are
installed; 2nd floor tie beams and floor slabs are complete; sewage treatment plant
injection well is drilled and cased; received DEP permit for Class V injection well.
. Plantation Key Fueling Facility - staff met with Fleet, Public Works and
Architect/Engineer on October 16th; architect instructed to make changes and deliver
construction plan set within 30 days; front end documents are in progress.
. Key Largo Fueling Facility - staff met with Fleet, Public Works and
Architect/Engineer on October 16th; architect instructed to prepare design set for
review with School Board and Fleet; meeting scheduled on November 14th with
School Board, Fleet, and architect to review School Board funding requirements;
front end documents are in progress.
. Emergency Operations Center - Marathon - Request for Qualifications was posted on
DemandStar on October 31,2008; bid opening date is set for December 3,2008.
. Big Pine Key Park - retainage payment is pending; waiting for receipt of lien
releases.
. Murray E. Nelson Government and Cultural Center - project is 90% complete;
building was energized during October; HV AC system has been prepared and
scheduled for startup and on line by early November; Community Room drywall is
approximately 80% completed; tree plantings are started on building periphery; site
sidewalks at the front and bay side entrances were placed; remaining walks and
pavilion pads are scheduled to be poured late October; delivery of casework is
scheduled after HV AC startup; floor finish issues are being resolved.
. Medical Examiner's Facility - closeout documents have been received (except civil
as-builts); the warranty; instruction manuals, and drawings (except as-builts) have
been turned over to Public Works; letter for delay compensation in the amount of
$1,038,691.03 was received from contractor's attorney and forwarded to County
Attorney's office.
. Medical Examiner's Facility Wetlands Mitigation - excavation of created wetlands is
virtually complete; suggested modification of transition area cross section to rectify a
conflict in SFWMD and ACOE permits is being reviewed by SFWMD; suggested
change to the planting plan for use of more-appropriate plant species was approved
by SFWMD and ACOE; completion date still scheduled for late 2008.
. Public Works Rockland - Building Department is reviewing for permit; some
drawing changes have been requested by Building Department officials and are in
process.
. Marathon Courthouse Renovations - still in the preliminary design phase; front end
documents have been started.
. US 1 Fire Department Emergency Flashers - working with Signal Service on a
proposal for the flashers at MM 106 and MM 96.
. Tavernier Fire Station - final pay application submitted to Finance for review and
payment; still in process of final payment clearance by Finance.
. Conch Key Fire Station - in the design phase; submitted SFWMD grant request for
$140,350 of stormwater management funds.
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. Stock Island Fire Station - search for potential project sites in is progress.
Wastewater -
. Included in the November 19, 2008 agenda item: "Report to update the status of
Wastewater projects through October 2008."
TECHNICAL SERVICES
As a team we completed 257 work requests in October, continued the rollout of Metro
Ethernet, prepared for the Pentamation upgrade, upgraded LA VATS, applied critical
Microsoft security patch to all computers, etc.
VETERANS AFFAIRS
Clients Assisted: 1972
New Clients Assisted: 74
Field Visists: 17
Benefits Delivery at Discharge: 10
Van Clients Transported: 207
(to the V AMC, Miami as well as
other Miami area hospitals, without
incident)
The Veterans Affairs Department:
The financial data for the month of October $74,354.00 indicates the amount of new
revenue brought into Monroe County derived from claims for the entire department,
including Plantation Key and Marathon.
The financial data captured monthly will vary due to the Veterans Administration
variable time frame on adjudication of awards, as well as the amount awarded.
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