Item E19
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: November 19,2008 Division: Public Works
Bulk Item: Yes X No - Department: Facilities Maintenance
Staff Contact Person: John W. King, 292-4431
AGENDA ITEM WORDING: Approval to reject all bids for Janitorial Services and for Landscaping
and Maintenance at the Murray E. Nelson Government and Cultural Center.
ITEM BACKGROUND: On October 1,2008, four (4) bids were received for janitorial services, and on
October 8, 2008, six (6) bids were received for landscaping and maintenance at the Murray E. Nelson
Government and Cultural Center. Per the attached bid comparison sheet the County's estimated annual
cost is lower for janitorial services, but higher for landscaping and maintenance; however, staff is
recommending the hiring of the two (2) budgeted in-house employees to perform these duties due to the
advantage of having staff available during regular work hours, for after-hour emergencies, and for any
hurricane preparations. The two in-house employees can assist, not only for this facility but at other
County facilities when needed, and they can perform minor electrical, plumbing and a/c work instead of
having to send staff from remote locations to this facility. The initial cost of mowers and tools is
budgeted, will not be reoccurring, and the equipment can be shared and used at other County facilities as
needed.
PREVIOUS RELEVANT BOCC ACTION: On August 20, 2008, the BOCC approved the advertising
of bids for janitorial service and landscaping maintenance in order to compare vendor prices versus doing
the work in-house.
CONTRACT/AGREEMENT CHANGES: n/a
STAFF RECOMMENDATIONS: Approval to reject both bids and hire one (1) Custodian and one (1)
Maintenance Worker as approved in the final FY2009 budget adopted on September 29,2008.
TOTAL COST: Approx. $88,000 BUDGETED: Yes x No -
COST TO COUNTY: same SOURCE OF FUNDS: ad valorem
REVENUE PRODUCING: Yes - No - AMOUNT PER MONTH $ Year L-
APPROVED BY: County Atty _ OMB/Purchasing _ Risk Management ~
DOCUMENTA TION: Included X Not Required_
DISPOSITION: AGENDA ITEM #
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