Item E34
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: November 19, 2008 Division: Engineering
Bulk Item: Yes - No -L Department: Facilities Development
Staff Contact PersonlPhone #: Jerry Barnett X4416
AGENDA ITEM WORDING: Receipt of monthly report on change orders reviewed by the County
Administrator's Office.
ITEM BACKGROUND: There were four change orders considered and approved by the County
Administrator for the period beginning October 1, 2008 and ending October 31, 2008 for a net credit of
$404,818.04. There was one change order request rejected by Facilities Development in the amount of
6,139.64, and a claims rejected totaling $627,087.60.
PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, Ordinance No. 026-1998 was
adopted in order to provide that the County Administrator may approve separate, non-cumulative
change orders for construction projects and professional service contracts in amounts not to exceed
$25,000.00 or 5% of the original contract price, whichever is greater. The BOCC requested a monthly
report of all change orders considered by the County Administrator.
CONTRACT/AGREEMENTCHANGES: N/A
STAFF RECOMMENDATIONS: N/ A
TOTAL COST: N/A BUDGETED: Yes N/A No -
COST TO COUNTY: N/A SOURCE OF FUNDS: N/A
REVENUE PRODUCING: Yes - No X AMOUNT PER MONm_ Year
-
APPROVED BY: County Arty _ OMB/Purchasing _ Risk Management _
DOCUMENTATION: Included X Not Required_
DISPOSmON: AGENDA ITEM #
Revised 11/06
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CHANGE ORDER REQUESTS BY CONSTRUCTION CONTRACTOR
REJECTED BY ENGINEERINGIFACILITIES DEVELOPMENT
FOR THE MONTH OF OCTOBER, 2008
COR # Project Name Amount
28 Murray E. Nelson Government & Cultural Center $6,139.64
Rated wall between Lobby and Community Room
Medical Examiners Facility $627,087.60
Claim for additional costs caused by Owner not included
in the change order that was denied for delay costs
$62,177.13; a claim for and increase in General Conditions
$237,632.50; and a claim for the contractors home office
Overhead, $327,277.97.
Total Rejected $633.227.24
MONROE COUN1Y /ENGINEERING/FACILITIES DEVELOPMENT
CONTRACT CHANGE ORDER
PROJECT TITLE: Prado Circle Storm water Improvements
CHANGE ORDER NO: 1
INITIATION DATE: 9/30/2008
TO CONTRACTOR: CONTRACT DATE: 6/18/2008
The Contract is changed as follows:
The original Contract Sum.. ............. ...... ................................................ $295,120.00
Net change by previously authorized Change Orders.............................. '" $ 0.00
The Contract Sum prior to this Change Order was......... ........................... $295,120.00
The Contract Sum will be unchanaed by this Change Order.......,.......... ... .. . $ 0.00
The new Contract Sum including this Change Order is.............................. $295,120.00
The Contract Time will be increased by......................................................... 15 Days
The date of Substantial Completion as of the date of this Change Order is ...... 10/15/2008
Detailed description of Change Order and justification:
Contractor is awaiting the delivery of electrical equipment to be used in the project.
This Chanae Order is % of the orlalnal contract price. Not Applicable.
Not valid until slaned bv Owner. Architect (If applicable). and Contractor
CONTRACTOR: J (j~
Charley T oppino & Sons, Inc.
ASSIST ANT COUNTY ENGINEER:
COUNTY ENGINEER: ~//dr:
Date
COUNTY/DEPUTY ADMINISTRATOR:
CMDOO7-1l/03/97
Change Order Attachment per Ordinance No. 004-1999
. Change Order was not included in the original contract specifications. Yes ~ No D
If Yes, explanation: Contractor awaiting delivery of electrical equipment to be used in the
project.
. Change Order was included in the original specifications. Yes D No ~
If Yes, explanation of increase in price:
. Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes No X
If Yes, explanation as to why it is not subject for a calling for bids:
. Project architect approves the change order. Yes D No ~
If no, explanation of why: N/A
. Change Order is correcting an error or omission in design document. Yes DNo X
Should a claim under the applicable professional liability policy be made? Yes D No X
Explain:
Engineering Division
MEMORANDUM
To: Roman Gastesi
County Administrator
From: David S. Koppel, County Engineer JI;
Division Director /
(."
Date: 9-26-08
Re: Absence of Division Director/Temporary Delegation of Authority
Please be advised that I will be out of the office from Tuesday, September 30, 2008
through Monday, October 6, 2008.
During my absence, Judy Clarke, Assistant County Engineer, will have full authority to
act in my behalf, Including approval of appropriate fiscal documents requiring my
signature.
Thank you.
DSK/amp
cc: County Attorney
Clerk of Courts
Division Directors
Purchasing Department
PayrrnlDepartment
Rnance Department
\
MEMORANDUM
TO: Board of County Commissioners
From: Roman Gastesi
County Administrator
Date: October 2, 2008
RE: Change Order
Attached is a proposed change order for Charley Toppino & Sons, Inc., for Prado Circle
Stormwater Improvements. (Change Order #1 is for a no cost time extension of 15 days
due to a delivery delay of electrical equipment. This changes the date of Substantial
Completion to 10/15108.)
According to the ordinance adopted by the Board of County Commissioners, proposed
change orders are to be presented to members of the Board of County Commissioners
prior to approval, assuming they are within the Administrator's prescribed limits. Change
orders not within the Administrator's authority are placed on the BOCC agenda.
The Administrator intends to approve this change order on Friday, October 3, 2008.
~~~
County Administrator
RGlac
.t'age 1 or 1
Campo-Abra
From: Campo-Abra
Sent: Thursday, October 02,200810:08 AM
To: County Commissioners and Aides
SUbject: Change Order
Attachments: Change Order.pdf
Please review the attached Change Order #1 from Charley Toppino & Sons, Inc. for Prado Circle Stonnwater
Improvements.
Abra Campo
Sr. Administrative AssIstant
OffIce of County Administrator
The Historic Gato Cigar Factory
1100 Simonton Street, Suite 2-205
Key West, R.. 33040
OffIce 305-292-4441
Fax 305-292-4544
camoo-abra@monroecountv-f1.oov
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10/2/2008
':-> MONROE COUNIY / ENGINEERING /FACILITIES DEVELOPMENT
CONTRACf CHANGE ORDER
PROJECT TITlE: CHANGE ORDER NO: 11
MWJ.y E. NeIlan GcwenvnenI & CtAnI Center
102050 Overseas Highway INITIATION DATE: 03131108
Key Largo, Florida
CONTRACT DATE: November 15, 2006
TO CONTRACTOR:
AFoo Constructors, Inc.
1804 NW Madrid Way
Boca Raton, FL 33432
The Contract is changed as follows:
The original (Contract Sum) (Guaranteed Maximum Price) ........................................ $10,867,266.00
Net change by previously authorized Change Orders ... ......... ...... ......... ............... ...... $ (509,007.84)
The (Contract Sum) (Guaranteed Maximum Price) prior to this Change Order was ......... $10,358,258.18
The (Contract Sum) (Guaranteed Maximum Prtce) will be (increased) Cdecreased\
(unchanged) by this Change Order ... ................$ (3n,726.89)
The new (Contract Sum) (Guaranteed Maximum Price) Incfuding this Change Order is ....$ 9,980,531.47
The Contract TIme will be (increased) (decreased) (unchanged) by ..................... ......... 57 Days
The date of Substantial Completion as of the date of this Change Order is ............ ...... ... October 25, 2008
Detailed description of change order and justification:
~~Ndto '*-t:tDUI'dJae allIM'wIaIs thtouah tIHt~ F::""
1o----.atfJI__-Ml!!:-::~~_ u__~ ';'-_at
= IJIIIOUnt of """.,.,.,. D8ld for bv the _
~Is Chanoe Otrlw also adds eIectrIcaJ ciu,-";;;'; ;"';;'ui~;;; the broadt:ast of ",..",.,.. and to
~e teIeDhona svstam.
=1dI~-- =.=-'.:::::=::::',,::;:., -:::=:the full
;;;~{.-:'~Ilahtln;~~~b;;;;;.i~'~~
=~~":.,O(.IiIIl--""~-=,,~~~
~;;:::'ted bv the decl6lon to ellmI=,,;;~-;;;;;.. ......._.._
Th. chalKlfl order Is {3.4ImJ of the #,
ARCHITECT: ~\'3o\~
itects Date
CONTRACTOR:
DIRECTOR, FACILITIES DEVELOPMENT:
J 1
COUNTY ENGINEER:
COUNTY ADMINISTRATOR
Ro an Gastesi
Debbie Frederick - Deputy
A
Engineering Division
MEMORANDUM
To: Roman Gastesi
County Administrator
From: David S. Koppel, County Engineer /);
Division Director ,
(,:;
Date: 9-26-08
Re: Absence of Division Director/Temporary Delegation of Authority
Please be advised that I will be out of the office from Tuesday, September 30, 2008
through Monday, October 6, 2008.
During my absence, Judy Clarke, Assistant County Engineer, will have full authority to
act in my behalf, including approval of appropriate fiscal documents requiring my
signature.
Thank you.
DSK/amp
cc: County Attorney
Clerk of Courts
Division Directors
Purchasing Department
Payroll Department
Finance Department
MURRAY E. NELSON GOVERNMENT & CULTURAL CENTER
CHANGE ORDER 111
. Direct Purchases (see list) $(173,332.99)
. Direct Purchases (see list) (158,429.30)
. Direct Purchases (see list) (78,989.93)
. Direct Purchases (see list) (119,680.60)
. Power and other support requirements for the telephone and Monroe 19,237.74
County TV systems as identified at a meeting with AT&T, MCTV,
And A Vl-SPL (Audio Visual Contractor)
. The eJimination of the full building generator (approx. $520,000 savings) 133,468.39
required elecb1caf changes for emergency lighting, provision for a full
generator In the future, and other electrical changes necessitated.
Total Change Order Sian 726 89\
< c
Change Order Attachment per Ordinance No. 004-1999
. Change Order was not incfuded in the original contract specifications. Yes 181 No 0
If Yes, explanation:
-The savings for cMrect putehllse 01 malei#IIIs by the County was dfweIoped _ plitt 01 a post
conIRIct execution VIIIue engIneet1ng eI'fott.
-The dfItalItI 01 ptJIfI/IW and 0Ihw suppoIt 1fIqI.IItements fw the f8IfIphone and MCTV systwms went
IdwIllllt.J III. 11M"" with AT&T, JfCT\', and AVJ.SPl. 011 ApdI', Zoot
. The shItt 01 the full building """1Ifor fo . bid aIt8mate lllteln the design "".. failed fo Include
· provision fw ~ 1IfIhtIno. ElImhMlkln 01 the thNlllull IIfIhtIntI ~ IfIqII#nId
addition 0I1/fIht corm_ fw the "",.. IIg/IIInfI which .... OIifllnillly Included In the theatJ1cIII
light pacIr.age. Some s/mpIIIICIIIIon In the IIfIht conI1oI ~ ..,. nI8de fo oII'Rt a potfIon 01
the Increaed costs.
. Change Order was Included in the original speciflcations. Yes 0 No 181
If Ves, explain what event 0( circumstance compels an increase in the contract price:
. Change Order exceeds $25,000 or 5% of contract price (whichever Is greater). Yes 0 No ~
tf Yes, explanaUon as to why it Is not subject for a calHng fO( bids:
. Project archttect approves the change order. Yes ~ No 0
tf no, explanation of why:
. Change Order Is correcIing an error 0( omission in design document. Yes ~No 0
Should a claim under the applicabte professional Uability poticy be made? Yes 0 No 181
Explain:
The requl18d Infrastructuf8 for the telephone and MeTV systems W8I'& first identified on AprIl 9,
2008 during a meeting convened to coordinate the MCTV and AT&T InstaIllltlons with the project
constructJon work.
The fI8IHN"'~ ... made Wty lal81n the design ptOC8SS. The fuR Impact 01 the chIInges
WIIf'8 not I1MIIzed until IIIIw bIdtMng MIS compI_ and the plans .... In pennIt nMew. A
comp/fJIII ff1fIIt1w 01 the daIr1n ~ fo find and 1der1tll) .. changes teqUked fo $UppOIt the
aItrImaI.e fuR building gelHIiI.... would""". dIJIqed bid 1M.. fw months, lit. minimum.
CMDOO7-1120106
.
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MONROE COUNIY FACIUTIES DEVELOPMENf
DEPARTMENT
MEMORANDUM
DATE: 8 September 2008
TO: Jeny Barnett
~~
FROM: Kevin Wilson
SUBJECT: Approval of Change Order for MeTV & AT&T WOt'k
Recommendation: Approve a change order for $19,237.74 for the addition of infrastructure
forMeTV and AT&T.
Basis for Recom~:
1. The MeTV poINer requirements were not identified prior to April 2008.
2. The power and revised conduit requirements for A T& T resuft from a change to the type of
telephone & data system being used.
Backaround:
The broadcast system equipment for MeTV is provided by a separate contract between MeTV
and A VI-SPL This contract provides the equipment for broadcast but the infrastructure
required to support it was not identified until a meeting on 9 April 2008 convened specifically to
coordinate the work among the general COtlb~, A Vl-SPl, AT&T, and Technical Services
(MCTS). During this meeting (and the follow up e-mail exchanges) A VI-SPL identified the need
for de<f1C8ted additional eJectricaI service and conduit routing for the broadcast equipment
specified in their contract The power requirements for support of the telephone systems as
identified by A T& T and MCTS required the addition of dedicated efedricaI circuits in each of
the telephone rooms. Relocation of one telephone room due to the requirement that it be
located in an air conditioned space requires some additional conduit
Of the total $19,237.74 recommended for approval, $11,946.12 (62.1 %) is attributable to the
requirements for MeTV and $7,291.62 (37.9%) is required to support the teIephone!data
system requirements not previously incorporated in the design package.
How tbe Prorated Amounts (or Mcrv & AT&T Work Were Determined
From the initial request for $ 34,677.18 (of which $ 24,925.59 was a subcontract request)
as a starting point, the two items identified as Item # 1 0 (a & b) were deleted from the
request since they were not part of the 9 April 2008 (as amended on 11 April 2008) scope
for which a cost was requested. Item #9 from the 9 April 2008 memo was never included
and is not shown on the subcontract detail. This resulted in a total subcontract amount of
$ 14,735.61 (details are shown as a mark up of the original request). This mark up was
prepared since no updated submission was available. The general contractor charges for
supervision and cleanup were reduced proJXll1ionately although the other costs were not
adjusted since they represented specific work as part of the changes. Details of the
changes are also shown on the mark up of the original request (CCP #027).
The apportionment between MCTV and AT&T support was done using a similar method
of distributing the GC costs in proportion to their share of the subcontract costs. The
actual subcontract amounts for Items #1 & 2 (MCTV items) were calculated and the
general contractor amounts were allocated proportionately as follows:
ITEM #1
Materials Sales Tax Labor (brs/$) Total
On Mat'ls
$ 1,100.57 $ 77.04 81.77/$3,996.92 $5,685.28
=[1.1x(1, 100.57+3,996.92)+77.04]
ITEM #2
$ 537.96 $ 37.66 52.74/$2,577.93 $3,465.14
=[1.1x(537.96+2,577.93) + 37.66)
Subcontract total for Items #1&2 = $9,150.42
Subcontract total for other items 3-8 = $5,585.19
Adding the prorated general contractor items:
Subcontract Prorated GC Costs Total
Costs
MCTV (Items 1&2) $9,150.42 $2,795.70 $11,946.12
Telephone Support $5,585.19 $1,706.43 $ 7,291.62
Grand Total $19,237.74
, .
'c<
AFCO
CONSTRUCTORS, INC.
1804 NW Madrid Way
Boca Raton. FL 33432
~ (161) 331-2.1lO P: <16.) J:1I.!0J7
AR:X).66.119-2JI
lu1y 30. 2001
AttcuIk.a: Mr.1oIe ApjIa
Clnie. SowIrds. AJuiIa An;bitel:u
134 HE I. A....
Dekay BadI. FL 33444
~na.~: Murray E. NeIsoa G6wu'.allDlI CuhInI ea.s
CCP m - Lew V...,...... MC'I'V... An......
Oentkm.=
At die teqUI!It ofMoame County and ..~ to ICeYia WiIIoB"slotr .01... notes dlded April
9. 2001 AR:O hnwltb sabmiII ita ~~ tbr aIIlabor.lDIIeriaIs. equipmeGI. lie. AfCO 0>aIb~..
lac: baewilb IUIlmiIs lids dI-.e order bllle low ~ coadait teqlliremeaIs... ...~ eJedricaI
oudecs. The COlI of this add""_ ..n is ~ (~ four dIl:J.lI..~ IillIluadretlIeW!llt)' reWlD
.... 1"100) 11, rn .1-1
We 11Io RlqUett ., days time be ..... to tile rJIfduIe fur dris Idivity.
PIeue iaue . IClrIMJ c:twwe order b the con~.din& COlI immediately _ the ..n needa to
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3425 N.W. 73rd Avenue
Miami, Florida 33122
Telephone: 305. 265.1984
Fax: 305. 269.8283
Gancedo Technologies, Inc. www.gancedotech.com
Monday, Jury 28. 2008
Mr. Kem land
AFro ConsIruc:tor & Technologies Solutions
1804 tM Madrid Way
Boca Raton, A 33432
fie: ........... of CMna. I -"- No. NQC.O.W
Nlllon......., C......... een.--10-&07
Deer Mr. t...1d,
ThIll .... II to Inform you of I1e foIkMiafl pafendaf dNw1ge on lie project We have assigned
PeG tfumIw 01410 track the change which incIudee the following deIafption; fIeqLftmenIs For
Low VoIIIIge SyIIlII... The CUTent estmated impact on the projKt II ~ $24,928.00
doI8q 8nd . poulble delay of 15 days to the project IdIeduIe. w. wit follow .... ch8ngIt 10
determine its fhaI impact.
Quote for Items 1 to 10. Item 9 excluded
Coarnctor and S~4IdJt qne dUIt Ihia 0aInae Order wiD DOl8ddnss the ~J time itrtpau 10
die DIIe of~....~:..J Complerioa and Ioc Project ~,... aad ..... ~ .... raerwd ib rigfII to
suIlmiI an .tdiIioeaI dIIa8I onIer(s) widl repnllO die subject ..... of chit a...,e Order fOr an
ew...ioa of time and .." -.cilled inaeaIe in COltS, iocIudiaa wiihouIl"-ifafioa. &be Subcodb**-Ys
aIended ..... f'nRCIiIioas.
" you have any question.. please do not hesifale to caI.
Respectfully,
.
Luis Gowaige
Project Manager
lighting up the World!
"' , , 11 :' .V .;:,. ,-r'
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.' - ..., -' , -. - .
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....ID: FOR LOW VOLTAGE SYSTE II
Phjed:
. Bid BrielF... Repert
Vador. GB_MI'.DLKY LUor LmII: LdOR 1 ,,,.,... 12:11:J4P1(
Tu'" *--: Dre6d .. .. T...... BASIC AND (]fANOI 0RDBIl V4.o1
o.c......~- .to- t s.~
MATD1AL ~ 41
ES11MATED MA1'EJUAL C~.c.\ q~l~!o~) ~ ZS&,q:/
MA 1EJtIAL ADJl1ST'MBNT 8.00 I ~ .~~" '!1
IUTEIUAL TOTAL
LABOR. ~.J "4-'l>j:f.. /01) S2../
DIRECT LA80Il OOUU ~ ~~- ~l.V
LABOllDOU..AU lMUM' "f.lo,4S't. --
JNDDtBCT IABOJl 2n.so +2-H. <So t.J\L "
LAIIOll BSCALAnoN 0.00 t .1:.
LA80Jl ADJlJSTMI!HT8 0.00
IA8OIlTOTAL ~ 10, "'3-
QtIODI
TOTAL QU01'EI 0.00
QUOTB ADJUS'I'MBNTI 0.00
QOOTI'.S TOTAL 0.00
EQOIPMENT
TOTAL BQtJIPMENT 0.00
BQtJIPMENT 0.00
TOTAL 0.00
..
5l1~
TOTAL stJBa)N'J'JtACJ"S O.GO
SUBCON'I'1lACT 0.00
TOTAL 0.00
DIRKr JOB COSTS
ES1'JMATED DJC 0.00
DJC ADJUS'l'MENT8 0.00
.108 COSI'I TOTAL 0.00
TAXa ~ - r1t:tji. j
MA1'EIUAIJQf.1OT8 TAX (1
LABOJl TAX (0.00%) 0..
EQUIPMBNT TAX (7.(10%) 0.01
SU8CON'J1tAC1' TAX (7 0.00 .PH1 $f1'~
TAD:S TOTAL
OVEItIDAD )Sb11-$I'ZSl1
MATER.tAL<M3RHEAD (
QUOTES 0VEItHEAD -.. f~
LABOR OVERHEAD ~ S~~- /.
EQUIPMBNT ovmtHIW) -
SUBCONl'RACTS -
DJC 0VB1lHEAD MAIJWP - f ,2-
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~T~'" NW7W Awao ...... PI. 13122 ..... (18SJ265.1,...
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PROm" I/?-
MA'I'BRW. PItOfrr ~tlt.8-1
QU011!S PJtOm MARD1P .Gem) - $ .-
LA8OJlPROFlT MAKUP(S .JI'.6t- "5 15 "3 !.-
BQf.JIPMENT PROm - /
SUBCONI'RACrs PROm' -
D1C PJlOflT MAIWJp (So - (I ,t
PIlOITrTOTAL ).1S1;9f~ , " I -
~
JOB TAX (0.00%) 0.00 -4
BOND (2.50%) ".6JR!A-- - D -
US 10TAL ,JiI11!J4-- ........ 0 ,.-
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JO),q)
Changes Made to CCPs #16-18
CCP #16 - Emenzencv Li2hting
Amount Requested $78,487.33 and 14 days
Amount Recommended for Approval $76,786.88 and 14 days
I. Subcontract Changes Made:
Eliminated Bond line item (see contract - to be included in OHIP)
2, General Contractor Changes Made:
A. Split FlCA/Sales taxes to avoid OHIP application to FICA & Sales taxes as required
by contract
B. Eliminated compounding of 5% OH & 5% Profit
CCP#17 - Electrical Cha02e5 00 Permit Set l/8/2007 _ Revised
Amount Requested $43,840.48 and 9 days
Amount Recommended for Approval $30,694.84 and 9 days
I . Subcontract Changes Made:
(NOTE - - - Item Letters below identifY the discussion with the items marked with those
same letters in the attached copy of CCP# 17)
A. Chiller wires - -Amounts requested for change in chiller conduit and wires were
modified to eliminate the additional costs of the larger wires as concluded in the meetings
with CSA, TYEC, AFCO, & MCFD in May 2008 which concluded that the larger wires
were not necessary but that the conduits had already been installed AND the smaller
conduits were adequate for the initially specified smaller wires (since they would have
been adequate for the larger wires. The calculation is the net result of a reduction for the
smaUer conduits and elimination of the increase for the larger wire size.
B. Cooling tower wires - - Amount requested is to add one additional wire. The
meetings with CSA, TYEC, AFCO, & MCFD in May 2008 concluded that the additional
wire was not necessary. The entire item was eliminated from the request since it showed
a credit for the planned system and addition of exactly the same system with an
additional wire (both additional charge and credit were eliminated from the request).
C-Addition of8 conduits (3-1/2") from the transfer switch to the (future) location of the
large (900KW) generator - (indicated on the attached detail sheet ofCCP#I 7 by as item
C) - - NO CHANGES MADE.
D. Credit for Feeder #1 I (for A TS to generator - 2" conduit) _ _ This item provides a
credit for the conduit but not the wires and its proposed replacement with a 3- I /2"
conduit shown as item 0 in CCP#18. The wires have not changed and the credit is
virtuaUy nil. This item was eliminated in its entirety along with the companion item 0 in
CCP# I 8.
E. Trenching for new Feeder #1 I - - This item was removed in its entirety since the
trenching was required for the conduits included in the plans. Additional trenching
should not have been required. This is based on discussion among CSA, TYEC, AFCO,
& MCFD in May 2008 and advice provided by the County's consultants.
2. General Contractor Changes Made:
A. The GC items for Cutting & Patching, Foremen, Safety, and cleanup hours were each
reduced from 9 to 7 based on the reduction in the size of the subcontract to be managed.
B. Split FICA/Sales taxes to avoid OH/P application to FICA & Sales taxes as required
by contract
C. Eliminated compounding of 5% OH & 5% Profit
CCP#tS - Electrical Chane:es Plan Revision 4 - Revised
Amount Requested $32,751.68 and 19 days
Amount Recommended for Approval $25,986.67 and 19 days
I. Subcontract Changes Made:
(NOTE - - - Item Letters below identify the discussion with the items marked with those
same letters in the attached copy of CCP# 17)
A. Feeder from MSB to A TS#2 - - NO CHANGES
B. Feeder from A TS#2 to EM Panel - - NO CHANGES
C. Feeder from EM Panel to EM2 Panel - - NO CHANGES
D. Feeder conduit from A TS# I to Generator - - This item was eliminated in its entirety
as described in subcontractor item D above. Since the credit allowed for the original
conduit was nil and the difference in costs is unlikely to be great, both th ecredit and
change were eliminated. If an acceptable reason for the discrepancy can be provided
these twoi items can be reconsidered.
E. New EM Panel - - NO CHANGES
F. New EM2 Panel- - NO CHANGES
G. Install 2nd A TS - - NO CHANGES
H. Relocate electric room that was in plan - - This item was deleted in its entirety since
the layout plans should have been submitted, as instructed, before proceeding with the
work. Submission in advance and approval would have preempted any need to relocate
equipment.
2. General Contractor Changes Made:
A. The GC items for Foremen, Safety, and cleanup hours were each reduced from 19 to
15 based on the reduction in the size of the subcontract to be managed based on the ratio
of the amount recommended for approval to the requested amount.
B. The dumpster Cost was cut from 2 to I based on the change from the original request
(in excess of $70,000) to the currently recommended amount (approx $26,000).
C. Split FICNSales taxes to avoid OWP application to FICA & Sales taxes as required
by contract
D. Eliminated compounding of 5% OH & 5% Profit
- r:lJ
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CONS (~UCTCJ:t'i. f!-4C.
1804 NW Madrid Way
Boca Raton. FL 33432
-r,(S6I).1.lIl-~It>l1 F:I~II.HlI.~n
AFCO-06-119.174
March~. 2008
Att~nli\ln; Mr. luse Aguila
Currie.Sowards.Aluila An:hit~t$
134 NE ," Ave.
Delroy Bea:h. f1. .13444
~fenl1l:e: Murray E. Nelson Qovel'lllDent and Cultural Center
CCP OI6-EnwrpMY Lfahtf..MR.....
GentJemen: In mplnse to the i5.'1Ull1ll.'e of plan revision 5 lhat cbnnaes the ~ uf work frum the! bid lid
of doI.:UI11eIltS. We hereby iWbmit our propolllll for the ekctri\:aJ ,,-hlulp$ only fur 1M iastallatioo of
emer,ency liptina with separ~te d ;uits and a9lOI:iated panels. The additional colt fur aI/labor.
material. equipment. elC. is $7 , .3(se\lt!nty eigbllhomand four hundred eighty iie\'C:n dcll1un lUId
311100) :?" T-B". 88
We further submit our cost breakdown as wel/ as documentation from our ~ubconlrllClor (0 ~upport this
(hanp. e
Further mUle IW request an uddititJn 4 days added 10 the .;'t,nstnk1ion s..:hedule as requested by our
~ubc()ntrQl;1or ,
~.
f1'lnLond ~
Pllljcc.1 Manaa<<
Attachments
cc: K, Wil~ln. Monroe County
J. BarlWtt. Mutlllle County
t\ldo ~
Sop Ferrera. AFC'O
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c~ 3425 N.W. 73rd Avenue
f "'" Miami. Florida 33122
\./ :" Telephone: 305. 265,1984
C ,{"" :"
" '~,' Gancedo Technologies, Inc. Fax: 305. 269.8283
WYM.gancedotech.com
/
~y,Meroh03.2~
M'. KElYln Land
AFCO Conltructor & TechooIogies Solutions
1804 NW Mactid Way
Boca Raton. FI 33432
RE~ NotfflcatIon of Chanae Letter No. fI9C-925
Heleon Murray CufIuntI Cerar- 1o..ae7
Dear Mr. Land.
ThIs letter II to Inform you of the following potential change on the project. W. have auIgned
Pea Hum*-, 001 to track !he change which Indudes the following de8cripIIon: RtMsfon, 5
EmetgenCy LiQhIng CIIWtI. The current estIm8t8d Impect Oft the pI'Oject II approximately
$71.706,61 doIIara and . posstble delay of 14 days to the profect schedule. We will follow this
change to detltm1lne Ita tInat Impact. ,,' ..(.;,._ ," ."
.t< l pi1i . ~
111 level Emelg8l1Cy adcIltional conduits and wiring In a separate pess7 ~ ....:... "..-" ,.LI.." ~.
~ .....eI Emergency additional conduits and wiring in a sepende pass..) '..'~ ' {
AddItlonaf emergency Itghtlng ftxt\ns at Comrru1~ Room .... .. ,
"lie
Contractor and SubconfnlCfOr agree that dais C'bInte Order win not tddresI the potential time impIICU so
the Date ofSubstantiat CompLetion end for ~ scheduIt and that SubcoIlt1tICfOr hu reserved jl$ riabt to
submit an additional dw1Je onla(s) with regard to the subject matter oftbit Change Order for an
extension of time and any associated iocrease in costs. ~Iodinl witbout limitation.lbe Subcontractor's
extended general conditions,
If you have any questions. please do not hesitate to call.
RespectfuIy,
LuisGouralge
Project Manager
Lighting up rh~ World!
- ",
JoO to: 807.PCO-OO8 .,1
'...Jtet: Re"ision 5 Em lighting
1020250 Ovencas Hwy
K~ Largo. Fl 33037
l.telHaIel
BId Brief Form Report
Vendor: GB_MEDLEY Labor uvel: U.IIOA I J/JI]8f18 6:43:$4'\1
Tu ltale SQrIll: DeI1wJI IIld Sa_: DEFAULT BID BId T~ BASte AND CHANGE ORDER V'UII
I>nctiDtW AII2tW SIIbt8ta1
MATERIAL
ESTIMATED MATERIAL 7,759,95
MATERIAL ADJUSTMENT 0,00
MATERIAL TOTAL 7.759,"
LABOR
DIRECT LABOR HOURS 985.33
LABOR DOLLARS 48.fr2S .99
INDIRECT LABOR 1,003,92
LABOR ESCALA TJON 0.00
lABOR ADJUSTMENTS 0.00
LABOR TOTAL 49.629,9' --
QCOTES
FIXTIJRES 3.305,00
TOTAL QUOTES 3.505.00
QUOTE ADJUSTMENTS 0,00
QUOTES TOTAL 3,505.00
EQlllPMENT
SCISSOJt UFT 1.200.00
TOTAl. EQUIPMENT 1.200.00
EQUIPMENT ADJUSTMENTS 0.00
!Ql!II'MENT TOTAL 1.200.00 .
SUBCONTRACTS
TOTAL SUBCONTRACTS 0.00
SUBCONTRACf ADJUSTMENTS 0.00
SURCOf'frRACT TOTAL 0.00
DIRECT .IOS COSTS
ESTlMA TED OJC 486,26
DJC ADJUSTMENTS 0.00
DIRECT JOB COSTS TOTAL 486.26
TAXES
MA TERIAUQUOTE TAX (7.~~) 18S.SS
LABOft T AX (O,~i' 0.00
EQUIPMENT TAX (1.00%) 8400
SUBCONTRACT TAX (7()(JD1e, 0.00
TAX2S TOTAL 872,55
~ TffilooJoain. Inc. .l.42~ NW 73rd A\'~ Miami. Fl 3)121 """- CJ()S,26S.'9f14
'w (30SI2W-1l2113
("",,1;-: s..>II...." 5}....- ~'of2
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Rnillo. 5 Em Uclltt.. OW BrH:f Font IlepM1 J/3I2GII ~45:J6PM
O\.'ERHEAD
MA TERrAl OVERHEAD MARKVP (S.OO"..... 415,16
QUOTES OVERHEAD MARJC.UP (5,()O'!,.) 187.52
LABOR OVERHEAD MARKUP {5.~~. 2.48LSO
EQUIPMENT OVERUEAD MARKUP (5.00%) 64,20
SUBCONTRACTS OVERHEAD MARKUP (5.~.) -
OK OVERHEAD MARXVP (3.om-.) 2-4.31
OVERHEAD TOTAL 3.172.61
PROFIT
MATERIAL PROfIT MARKUP (5.~) 435.92
QUOTES PROfiT MARK.UP (S.OCI'.J } 96,89
LABOR PROfiT MARKUP (S.OO%) 2.60B7
EQUiPMENT PROFIT MARKUP (!.OO~,.) 67,41
SUBCONTRACTS PROFIT MARKUP (5.00%) -
Ole PROFIT MARKUP (5.00!..) 25.S3
PROfiT TOTAL 3.331.32
MISCELLANEOUS
JOB 1AX(0.00%) 0.00 NO -~c ('"c..nl... '\
BOND (2..50%) 1.7...,CJ4
MJSCILL..\NEOOS TOTAL ~e:J-
BID TOTAL ~ it'''11S''''!!
Gan.:tdo Ted1noIoeia.lllf;. J..25 1';\\7 13rd A,nMW Yiami. FL UIll ....., lJ05126j.l9M
ftl: (J~1264.m;
'ant... W-Sr_ Paae 2 of2
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LIGHTING DYNAMICS, INC.
ITt! Southeast 4t' Aveu.e Fort LaudercWe. FL 33316
Plao.e: (954) 517-083.1 Tot Free: (108) 2:26-499$
Fn: (954) 763-1503
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1804 NW Madrid Way
8()(.'a Raton. FL 33432
T; ISbII.1Ul.211ll1 F: (~(\f I "l'ILW.l1
AR:'O.ot... 119-' 72
J\.fart.il5. !flfl8
Anentlun: Mr. Jose A,uila
C~-Snwardll.",ulJlI Archit~u
1J4 NE ," A\"~.
Iklna)' Beach. A. .1.l4U
Refftl'"" ~; MWOIY E. NdM)ft Om'mlmc:nl and l'uhW'll' Ct!fllcr
CCP 'I7-EIectritaI C'IIIIItIps B.... PtrIIIH lid IN.Ze8'7-RnIIed
Ckndltmrn: fn lbptlflSc: 't' the issUl~-e of II pmM set IIf ~'UlJ.'o;ma.'tion ptw doalcd 118107 dw "bante the
!k:opt tlf work frum Ibt bid set of dCll;vmenl~, w~ heneb)' ~ubmit nut pnlpNa/ fOr the d~1rklll change,.
....". Thr ...,....., ",,' "" ~I_. .......... _..... .g;~......... ,'...
hundred fi>ny dulJar1; and 4S/1t1O, ~ "~.t..:;
w~ t'urIhtr!lUbntil tit/I' ,,'(I!If bl'ellJtd(lwn ll!i well a~ dncumentatklfl III c;J sub\: .tor to support mix
chan~.
Fun... more we ~ an lldditionlll9 day" be addced In the ccmWUt:tll.ln 5Cbeduk lIS ~ b)' our
~CIfICnk.t()r.
~"'IC issue. tnnncd c.... (lfder rot t~ 1."f>rTellplndfng Cnllt immedWdy a... the \\<\lftt. ha.'l been
rertonned.
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AU<k:h~nl.'l
CC: K. WilliOfL, J\.f(Innll: CtlWlty
J Barnett. Mo~ luulIly
AldnFrrrera
S.P Fmtr-d, AR'n
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.: . " 3425 N.W, 73rd Avenue
~/( '. / M~, Florida 33122
..: . ~(~1:1' Telephone. 305. 265.1984
.. ~ir " Fax: 305. 269.8283
..~~, Gancedo Technologies, fnc. www.gancedotedl.com
Monday. March 03. 2008
Mr, Kevin U1nd
AFCO Constructor & Technotogies Solutions
1804 NW MadrId Way
Boca Raton, A 33432
RE: NotIfIcatlon of~ Lebr~. NOC~
PWaon Murray Cultunl c.nter- 10.807
Dear Mr. Lend,
ThlaleUer Is to inform you d!he ~ potentlel change on the prefect. W. have assigned
PCO Humber 001 to track the change which lndudes the following description: PERMIT REV SET ~ .0 ,
.IAN 8TH 2001, The cummt ..timated Impact on the prOject" approxlmatefy ~ J) 2-:f 3fS-
and. poIlIft)Ie det-v of 9 days to the project schedule, We will follow 1hfs change to detem1ine J
Its ftnaIlmpacl ,1': It "
/
ChilIer,1 Credlt teed<<. 6 31J2" 4 350kcm #4G"'~ '---"-". 1 . !', ",.~" i( ",' -;..' '" . ,',"
- - -." . ) t,~l", ,
New feeder . 3- ~ 500kc:m '/WOO -
COft!rKIOl' ond SuhtOOlnlClOf IIftee tbat Ibis ChanF Order win not addrns the pclCc!t1tial time impecf~ Iu
1M Da~ ofS~tiaI Compk-flon andur ProJtn scbedt.1~ and that SUb\:OIltnK1or Iw rewrved ii, right IU
submit 3ft additkllW d1anae ookr(S) with TqJlIl'd to 1M !ut;a.1l1'il1ller (lfthis Clwlge Order rot.an
e!llension of time lSftd any associated ~ in 00!t~ iadudin, \\ilhoullimitation.lhe Subconl1'llClor'!
aWt1dcd acacraI..-ondirions,
If you have any questions. pIea8e do not hesitate to call.
RespectfuIy.
Wa Gouralge
Project Ma1ager
LiJ.rluing lip 1"(' WorM!
.' - ~
. .,4
Job ID: ~07 PCO-OOf- PERMIT REVISED SET J 8 07 PRICE UO 10
ProlKt: PCO-OOI. REV SET I 807 Pl!O 16 26-07 -
102050 OVERSEAS .,lGT1W A Y - -
'ntelll...
Bid Brief Form Report
\l'.der: G8_~fEDLEY labor Letd: LABOR I J!.1JZ888 7:24:0IPM
Tu Rate s.....: Der,p!l BId s._: DEf..\l'l. T BID 8W T~.tt: BASIC AND (HAN(iE ORDi:R V4.01
DestttotJu 4IEIIl ~ ~
\lA nRIAl ~~~ ""
1:5TI MATED M.\ TERIAl I
MATERIAL ADJl'STMENT 0.00 ~f~/~~
MATERIAL TOTAL
tABOR D~
DIRECT LABOR HOURS ~~Zl- ,.
LABOR DOlLARS 22.0#.60 1Stp,'5'fO~
IS DIRECT LABOR 79M~ ~ -
LABOR ESCALATION 1),00
LABOR ADJUSTMENTS tWO oJ. ",
LABOR TOTAL ~ 2../11:1:(-
QllOTES ,
TOTALQUOT'ES 0.00
QUOTE ADJUSTMENTS 0.00
QUOTES TOTAL 0.00
EQl!I PM ENT
BACKHOE J.PM11'& .. ~ -
TOT At EQUIPMENT ~....-
EQl'IPMENT ADJUSTMENTS 0,(1() ~-..-
EQUIPMENT TOTAL
SUBCONTRACTS
Tar AL SUBCONTRACT! 0.00
SUBCONTRACT ADJUSTMENTS 0.00
SUlK'ONnAn TOTAL O.(lO
DIRE(T JOB COSTS
ESTIMATED DJC tWO
OJ(' ADJVSTMENTS 0.00
DIRICT JOB COSTS TOTAL 0.00
TAXES ~t.4t;'J[
MA TERIAUQUOn: T AX 17,~)
lAfJQR TAX (ll~;') 0.00
EQUIPMENT TAX C7.00!r.l ~ ...c)- .; tit'S !!
SUBCONTRACT l'A.X (1JIO".) 000
TA."\ES TOTAL ~
(.:1"'''''<1.. T.....hooloWc:s. I~, .1425 NW 1;1N A\\'IlllC Miami. Ft .HI2~ "'-' 1.\(I~,2M.I"~
fa>: I "~fl~'21W-H~lt.'
l ,,,It-''I ",tt".,...,: s,...Iit.::1f\. Pal'to! I of 2
.- - ~~--_.- -------~-_. -. -- --~---- .._---- ----. -.., -~._- .~- - .-.,-.. --'--" . ---.-' --".
-" -
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PCo-eel~ HE\' SET 1.8_'1 PlJD 1'_2..11 BId Briff F.... Repert 31312tOt 7:14:4Of'\I
OVERHEAD .. .a
\.tA TERrAL OVERHEAD MARKUP (5,00-.) (4tr& ,..,.,. ') ~l~-
Ql:OTES OVERHEAO M.'-RKUP cHk)'t~) -. ~
LABOR OVERHEAD MAAKl:P (5,OO"l.) ~ 1,t>S8
EQl !IPME!l:T OVERJlEAD MARKUP (SJ~io) ~ -tit -
Sli BCONTRACTS OVERJIF.AD MARKUP 1$.00'".1 -- o~
OK OVERHEAD MARKl'P (5.otl".) -
O\"ERKEAD TOTAL ~ $',Z~"'-
PROFIT ~1/~~
M,\ rF.RIAL PROfIT MARKlfP (5m.)
QUlTFS PROFIT MARKl'P(5J.,...) -- ~ ~
LABOR PROfiT MARKUP c5.00-.) U4H1 ~-
f,Q( 'IrMENT PROfIT MARKl'P (:UItJ".) ~....-
Sl;a<UNTRAC:rs PROFIT MARKllP ($ (J(".) - o~
me PROFIT MARKL'P (500'\.. -
PROFIT TOT AL ~ -rz.w-
~tlSCELLANEOVS
JOB TAX f(t.OO"lo) ~
ROND C2,5~.) . _1>-
MlS<.'ELLANEOllS TOTAL ~ _0'"
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AFCO
CONSTRUCTORS, aHO.
1804 NW Madrid Way
Boca Raton, fL 33432
T: (~I)J38.2160 F: (S6I) 338-5037
~4?6P~ S
Attention: Mr, Jose Aguila #""4.b
Cwrie-Sowanfs-Apita Architects
134 NE III Ave.
De1I1lY Beach. FL 33444
Refereo::e: Murray E. Nelson Government and Cuftural Center
CCP Oll--Eledrical a.ag. Plan Revision 4.1lmsed
Gentlemen: In response tu the isslllltlCe of plan revision 4 that changes the scope of work from the bid set
of documents. We hereby submit our proposal for the electrical changes only. TIle additional cost for all
labor, material. equipment. etc. is ~ (thirty two thousand seven hundred fifty one dollars and
68/100) 1 ~'i~'.~
We further submit our COSt break wn as well as documentation from our subcontractor to suppon this
chanae.
FurtJIer more we ~uest an additional 19 days be added to the construction schedule as requested by our
subcontractor.
Verr rruly yours.
AFCO ConstnlClOrs. Inc.
Kevin Land
Project Manqer
Attachments
cc: K. Wilson, Moaroe County
1. Barnett. Monroe County
AIdo Ferrera
S-PFerrera. AFCO
AR:O cxprasly teIeNeS its risht 10 elalnI r<< lime extcMioa and <:OIIlJIl'I'Ali or aU rdltCd lbmaaa. indudinl indirect cost and
rime impacu. This eNDae order sIIaIl not be cOllllnled as a waiver by AR:O of any claim (lime 0( 1POIICy) arilinc out ollhe
PA r.......nce or !!Ie W<Xk caused by IlIIf_ corIditions. 0( design etl"Ol'S or omissions . tlIe dltntt <<dl:t.
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...~~ 3425 N.W. 73rcl Avenue
'-/< .1 Miami, Ronda 33122
><1 ~. Telephone: 305. 265.1984
4 :'>,
. " \;' Gancedo Technologies, Inc. Fax: 305. 269.8283
www,gancedotech.com
~ay, July 28, 2~ )
'--. -- ~,-
Mr. Kevin Land
AFCO Constructor & Technologies Solutions
1804 NW Madrid Way _ _ _
Boca Raton, FI 33432 (R~~:L~)
RE: Nadllclldon 01 ChanaIIl~fIIQC::Oa
rw.on MUt11Iy Cultural ~ 10-t07 .
Dear Mr. la'ld,
This letter Is to infonn you of the following pOtential change on the project. We haw assljJJed
PCO Number 001 to track the change which includes the following descriptIOn: Revision ..
09I10/f17. The current estimated impact on the profect Is approximately ~ dollars and a
possi>le delay of 19 days to the project schedule, We Will foIJow this change to det~'ne Its
final impact. ~ "l/ t 2(. _
,
New feeder from MSB to ATSM2
New feeder from ATSN2 to Panel EM
New feeder from Panel EM to Panel EM2
New feeder from A TSII1 to Generator
Conrractor and Subcontractor acree that this Change Order will not address the potential time impacts to
the Date of Substantial Completion and for Project schedule and that Subcontractor has reserved ils riCht to
submit an additional change order(s) with regard to the subject mlher of Ibis Change Order for an
extension of lime and any associated increase in costs. including without limitation. the Subcontractor's
extended general conditions,
It you have any questions. pfease do not hesitate to call,
Respectfully.
Luis Gouralge
Project Manager
Ughtbtg up the World!
- - -
- - - -._---.._,---- "---^ - -'--*-~--- -.---
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807-PCO-OO~-REV 4 ;
Job lD:
Projett: Revision 4
. ,
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I Bid Brief Form Report
I
Vendor: GB_MEDLEY , Labor Level: LABOR I 7/2812001 12:1S:07PM
T as RAte satu.: De&ulr BId Nanie: DEFAULT BID Bid Template: BASle MID CHA.~ ORDER V4.01
--
DescriDtio. : AIuul ~
MATERIAL I ~ '1"""0-
ESTIMATED MA TERlAL ,
MATERIAL ADJUSTMENT I 0,00 ~ 1~,,~ --
I MATERIAL TOTAL
LABOR i .
DiRECT LABOR HOURS ;M:r1 N-4-
LABOR DOLLARS ! ~1~n... '\Ca
INDIRECT LABOR I 3~8.J4 ~ 1B.''f
LABOR ESCALATION i 0,00
LABOR ADJUSTMENTS I 0.00 .4q "i'!.
I
I LABOR TOTAL ~36 ~~
QUOTES i
SWITCHGEAR 4,412,00
TOTAL QUOTES 4,412.00
QUOTE ADJUSTMENTS 0.00 ',-
I QUOTES TOTAL 1t't>'f1 11ft"'. 4,412.00
EQUIPMENT ,
I
TOTAL EQUIPMBNT~ 0.00
EQUIPMENT ADJUS 0.00
MENTTOTAL 0.00
SUBCONTRAcrs I
TOTAL SUBCONTR.A~ 0,00
SUBCONTRACT ADJU TS 0.00
Sm,CONTRACT TOTAL 0.00
DIRECT JOB COSTS I
I
ESnMA TED DIC 1 0.00
OJe ADJUSTMENTS i 0.00
DIRECT JOB COSTS TOTAL 0,00
TAXES ~~,~'St.4-
MATERlALIQUOTE TAX (7.~A)
LABOR TAX (0.00%) . 0.00
EQUIPMENT TAX (7.00%) ~ 0.00
SUBCONTRACT TAX (7.~A; 0.00 /' 0*
TAXES TOTAL ~Sl (,~~
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Ganccdo T'ed1nololds. Ine, 341' NW 13rd Avcuue Miami, FL33122 ..... (305)265-1914
'G1 (3031269-82.83
Coral Sotwn s~ i Page I of2
..-.-
! -~---.__.~"_.._----- ~---+--_.....-- -- ---~ .
Rtvisloa 4 Bid Brief For. Report 7/2812008 12:1S:14PM
OVERHEAD I
MATERIAL OVERHEAD ~UP (5.00%) )A:M 'Z~..D
QUOTES OVERHEAD (5,00%) 236.04 'to "t c). " t>
LADOROVERHEAD MARK~) 671.92 4"~ . 1"1-
EQUIPMENT OVERHEAD I (5,00%) -
SUBCONTRACfS 0= MARKUP (5,00%) -
DIC OVERHEAD MARKUP ( .00%) - :I"l.
I OVERflEAD TOTAL ~ q,4\-
I
PROnT I ~ ~"lt.o.
MATERIAL PROFIT MAIUCUP (5.00%)
QUOTES PROPlT MARKUP ~.OO%) ~ "Z.'I.D.,"O
LABOR PROPIT MARKUP (5:00%) 7Q.Yl aI "... . rt..
EQUIPMENT PROFIT MARKfJP (5.00%) -
SUBCONTRACTS PROFIT M1.RK.UP (5.00"10) -
DJC PROfiT MARKUP (S.oo-~) - ft.
! PROFIT TOTAL ~ 4ll1't-
MISCELLANJlOUS I
JOB TAX (0.00%) 0.00
BOND (2.50%) I ~O-
~OUSTOTAL Am:Jl'f - 0 -
I BID TOTAL ~ ,.
I 1" ~, , 'Z..1.. CD -
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Gancedo T edInolollies. Inc. HIS NW 13rd Avenue Mbmi, FL 33122 ...... (305)26S-1984
I Pas: (305)269-8283
Con&I Soha s,- i Page 2 of2
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Campo-Abra
From: Campo-Abra
Sent: Friday, October 03,20084:36 PM
To: County Commissioners and Aides
Subject: Change Order
Attachments: Change Order.pdf
Please review the attached Change Order #11 for AFCO Constructors, Inc. for the Murray E. Nelson Gov. & Cultural
Center.
Abra Campo
Sr. Administrative Assistant
Office of County Administrator
The Historic Gato Cigar Factory
1100 Simonton Street, Suite 2-205
Key West, A. 33040
Office 305-292-4441
Fax 305-292-4544
camoo-abra\i:ilmonroecountv-fl.Qov
Help us Help You!
Please take a moment to complete our Customer Satisfaction SUlvey:
http://monroecofl.virtualtownhall.net/PaQes/MonroeCoFL WebDocs/css Your feedback is important to us!
Please note: Aorida has a very broad public records law. Most written communications to or from the County regarding County business are public
record available to the public and media upon request. Your email may be subject to public disclosure,
10/3/2008
MEMORANDUM
TO: Board of County Commissioners
From: Debbie Frederick
Deputy County Administrator
Date: October 3, 2008
RE: Change Orders
Attached is a proposed change order for AFCO Constructors, Inc. (Change Order #11
for the Murray E. Nelson Government & Cultural Center is for a deduction of
$377,726.69. Please see attached description of changes.)
According to the ordinance adopted by the Board of County Commissioners, proposed
change orders are to be presented to members of the Board of County Commissioners
prior to approval, assuming they are within the Administrator's prescribed limits. Change
orders not within the Administrator's authority are placed on the BOCC agenda.
The Administrator intends to a
OF lac
MONROE COUNlY /ENGINEERING/FACILmES DEVELOPMENT
CONTRACT CHANGE ORDER
PROJECT TITLE: Key Deer Blvd. Roadway Improvements CHANGE ORDER NO: 2
INITIATION DATE: August 15, 2008
TO CONTRACTOR: CONTRACT DATE: 12/19/2007
The Contract is changed as follows:
The original Contract Sum""""",..,.,."""""",..., .."..". ".,., "".,..", $1,368,480,25
Net change by previously authorized Change Orders"", " , '" ... , " '" " " " , . .. .. " ..... ($31.30)
The Contract Sum prior to this Change Order was."" "",.,.""" "..",.."". $1,368,448.95
The Contract Sum will be decreased by this Change Order"""",.,."",."",. $ {22,251 ,35)
The new Contract Sum including this Change Order is......."".""..,.."..,,,.. $1,346,197,60
The Contract Time will be increased by ,..,.............."......,,".......,......,.....' 6 Days
The date of Substantial Completion as of the date of this Change Order is August 15th, 2008,
Detailed description of Change Order and justification:
Item No. Description Quantitv Unit Cost Total Amount
5. Limerock New Material Add 49 cy $46.00 $2,254.00
7. Asphalt Levelino Course (2") Add 302sy $15.00 $4.530.00
8. Asphalt Surface Course (2") Delete 288 Sy $15.00 ($4.320.00)
9. Asphalt Levelino Course (1.5") Delete 5.253sy $11.50 ($60.409.50)
10. Asphalt Surface Course (1.5") .6dd 1,698sy $11.50 $19,527.00
10a. Asphalt Surface Course (1 ") .6dd 316sy $ 9.00 $2.844.00
11. Pavement Arrow (Thermo) Add 2 ea $57.50 $115.00
12. 12" White Stop Bar (Thermo) Delete 1451f $1.75 ($253.75)
13. 24" White Solid Stop Bar (Thermo) Delete 311f $3.45 ($106.95)
14. "Stop" Messaoe (Thermo) Add 1 $5.75 $5.75
16. 6" Yellow Solid Stripino (Thermo) Add 1.1731f $0.50 $586.50
17. 6" White Solid Stripino (Thermo) Add 10,6981f $0.50 $5.349.00
18. 6" Yellow Skip Stripino (Thermo) Add 80lf $0.50 $40.00
19. 12" Solid White Stripino (Thermo) Delete 371f $1.75 ($64.75)
20. Diamonds (Thermo) Add 20 ea $55.00 $1.100.00
21. Reflective Pavement Markers Delete 17 ea $4.50 ($76.50)
22. Traffic Separation Stripino (Thermo) Delete 340lf $1.15 ($391.00)
23. Bi-Directional Amber Retl. Pavement Add 27 ea $4.60 $124.20
28. Sion Relocation Delete 2 ea $260.00 ($520.00)
37. 18" Solid White Stripino (Thermo) Add 45 If $3.15 $141.75
39. 12" White Stripe (Temp) Add 657LF $0.90 $591.30
40. 24" White Stripe (Temp) Delete 64lf $1.50 ($96.00)
41. 6" Solid Yellow Stripe (Temp) Add 4081f $0.20 $81.60
42. 6" Solid White Stripino (Temp) Add 7 ,4371f $0.20 $1.487.40
43. 6" Yellow Skip Stripe (Temp) Add 2.640If $0.20 $528.00
44. Traffic Separation Stripino (Temp) Delete 340lf $0.25 ($85.00)
45. Temporary Stripino Removal (Sandblast) Add 1 Lump Sum $2,090.00
46. 8" Solid White Stripe (Thermo) Add 165 If $0.50 $82.50
47. 18" Solid Yellow Stripe (Thermo) Add 4241f $3.15 $1.335.60
48. 6" White Skip Stripe (Thermo) Add 17 41f $0.50 $87.00
CMDOO7-1l/03/97
49. 6" White Skip Stripe (Temp) Add 210lf $0.20 $42.00
50. 18" Solid Yellow Stripe (Temp) Add 3151f $1.30 $409.50
51. STOP (Temp) Add 2ea $40.00 $80.00
52. ONLY (Temp) Add 2ea $40.00 S80.00
53. Stop Sians New Add 4ea $140.00 $560.00
Not valid until sianed bv Owner, Architect (if applicable), and Contractor
CONTRACTOR: atJ2/. /0- 7-0)'
Community Asphalt Corp., Inc, Date
ASSISTANT COUNTY ENGINEER: ~~
COUNTY ENGINEER: IO'H'~
Date
CMDOO7-11/03/97
MEMORANDUM
TO: Board of County Commi~ioners
From: Roman Gastesi
County Administrator
Date: October 15, 2008
RE: Change Order
Attached is a proposed change order for the Key Deer Blvd. Road Improvements.
(Change Order #2 is for decrease of $22,251.35 and the contract time will be increased
by 6 days.)
According to the ordinance adopted by the Board of County Commissioners, proposed
change orders are to be presented to members of the Board of County Commissioners
prior to approval, assuming they are within the Administrator's prescn"bed limits.
Change orders not within the Administrator's authority are placed on the BOCC agenda.
The Administrator intends to approve this change order on Thursday, October \1'~008.
~d-~i
County Administrator
RG:cac
MONROE COUNTY I ENGINEERING IF ACILITIES
DEVELOPMENT
CONTRACT CHANGE ORDER
PROJECT TITLE:
Environmental Wetlands Mitigation CHANGE ORDER NO: 1
Medical Examiner's Facility
MM 56 U,S, 1 Crawl Key INITIATION DATE: October 15, 2008
Marathon, FL 33050
CONTRACT DATE: June 18,2008
TO CONTRACTOR:
RAT Construction, Inc,
127 Industrial Road, Ste E
Big Pine Key, FL 33043
The Contract is changed as follows:
The original (Contract Sum) (Guaranteed Maximum Price) ....,................,....,....,...,'... $ 447,990,00
Net change by previously authorized Change Orders ..,..,....,.....,..,..,........,.........'....., $ 0.00
The (Contract Sum) (Guaranteed Maximum Price) prior to this Change Order was ....,'... $ 447,990,00
The (Contract Sum) (Guaranteed Maximum Price) will be (increased) (decreased)
(unchanged) by this Change Order ...,..,....,...., $ (4,840,00)
The new (Contract Sum) (Guaranteed Maximum Price) including this Change Order is .., $ 443,150,00
The Contract Time will be (increased) (decreased) (unchanQed) by ,............'.........,..,.. N/A
The date of Substantial Completion as of the date of this Change Order is ,."""""""", February 28, 2008
Detailed description of change order and justification:
Delete the cost of the removal of the oil tanks included in the contract as an alternate. Monroe
County Fire Rescue arranaed for the removal of the tanks independent of and prior to mobilization
of B.A. T. Construction.
This Chanae Order is (1.08%) of the oriainal contract amount.
Not valid until sianed bv Owner. Architect. and Contractor
ARCHITECT:
~ ~~
CONTRACTOR Ak7~itL.- ~
BA T. nstructlon, Inc, Date
DIRECTOR, FACILITIES DEVELOPMENT:
COUNTY ENGINEER:
COUNTY ADMINISTRATOR
Change Order Attachment per Ordinance No. 004-1999
. Change Order was not included in the original contract specifications. Yes 0 No 181
If Yes, explanation:
. Change Order was included in the original specifications. Yes 181 No 0
If Yes, explanation of increase in price:
ThIs was otIglnally Included as AJtemafe #2. The County temOV8d the tanks before the
COiJllac;tor started wot1r on the Wellands IIIItIgatIon.
. Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes 0 No 181
If Yes, explanation as to why it is not subject for a calling for bids:
. Project architect approves the change order. Yes 0 No 181
If no, explanation of why:
N/A
. Change Order is correcting an error or omission in design document. Yes DNo 181
Should a daim under the applicable professional liability policy be made? Yes 0 No 181
Explain:
MONROE COUNIT FACILfI'IES DEVELOPMENr
DEPAKI'MENf
MEMORANDUM
DATE: 21 October 2008
TO: Jerry Barnett
*~
FROM: Kevin Wilson
SUBJECT: Recommendation for Credit Change Order for Medical Examiner Wetlands
Mitigation
Recommendation: Accept credit in the amount of $4,840.00 for the elimination of the oil tank
removal item from the project
Basis for Recommendation:
1. The oil tanks in question were removed by Fire Rescue prior to mobilization by B.A. T.
Construction.
2. The oil tank removal was quoted as an alternate in the bid process.
3. The amount of the credit is the amount quoted in the bid as alternate #2.
Discussion
Monroe County Fire Rescue arranged for the removal of the oil tanks, independent of and prior
to, mobilization of B.A T. Construction for the project During the pre-bid process, the County
identified that the oil tank removal should be bid as an alternate and an addendum to that effect
was issued. The instructions included instructions that the alternates should be stand alone
items, complete in all respects so that the County was free to accept or reject each as a
separate item. All bidders included the oil tank removal identified in their bids as separate
items. The County included the oil tank removal alternate in the B.A T. Construction contract.
Subsequent to the approval of the contract and prior to the B.AT.'s mobilization, County Fire
Rescue arranged independently to have the tanks removed.
( ,
Medical Examinrr's Facilitv - Miti2ation
Contract Sum
4.1 The owner shall pay the Contractor in current funds for the Contractor's performance of
the Contract the Contract Sun of FoIl Hundred Fot1y-5even Thousand. Nine Hundred
Ninety Dollars and 00/100
Dollars ($447,990.00), subject to additions and deductions as provided in the Contract
Documents.
4.2 The Contract Sum is based upon the following alternates, if any, which are described in
the Contract Documents and are hereby accepted by the Owner.
Alternate No.1: Cost to perform the maintenance and annual reporting during the Five Year
initial monitoring period is Twenty Swen Thousand Five Hundred Dollars and 00/100
($27,SOO.OO).
Alternate No.2: Cost to remove and legally dispose of off-site the four (4) fuel tanks in the
debris field is Four Thousand Eight Hundred Forty and 00/100 (U,IUO.oo)
4.3 Unit prices, if any, are as follows: NONE
ARTICLE 5
Progress Payments
5.1 Based upon Applications for Payment submitted by the Contractor to the Director of
Facilities Development, and upon approval for payment issued by the Director of Facilities
Development and Architect, the Owner shall make progress payments on account of the
Contract Sum to the contractor as provided below and elsewhere in the Contract Documents.
5.2 The period covered by each Application for payment shall be one calendar month ending
on the last day of the month, or as follows:
5.3 Payment will be made by the Owner in accordance with the Florida Local Government
Prompt Payment Act, section 218.735, Florida Statutes.
5.4 Each Application for Payment shall be based upon the Schedule of Values submitted by
the Contractor in accordance with the Contract Documents. The Schedule of Values shaH
allocate the entire Contract Sum among the various portions of the Work and be prepared in
such form and supported by such data to substantiate its accuracy as the Director of Facilities
Devefopment or Architect may require. This schedule, unless objected to by the Director of
Facilities Development or Architect, shall be used as a basis for reviewing the Contractor's
Applications for Payment
5.5 Applications for Payment shall indicate the percentage of completion of each portion of
the Work as of the end of the period covered by the Application for Payment.
5.6 Subject to the provisions of the Contract Documents, the amount of each progress
payment shall be computed as follows:
5.6.1 Take that portion of the Contract Sum properly allocable to completed Work as
determined by multiplying the percentage completion of each portion of the Work by the share
of the total Contract Sum allocated to that portion of the Work in the Schedule of Values, less
6/2/2008 CONTRACT BETWEEN OWNER AND CONTRACTOR 0050()..3
MEMORANDUM
TO: Board of County Commissioners
From: Debbie Frederick
Deputy County Administrator
Date: October 28, 2008
RE: Change Orders
Attached is a proposed change order for B.A.T. Construction, Inc. (Change Order #1 for
the Environmental Wetlands Mitigation, Medical Examiner's Facility is for a decrease of
$4,840,00 to delete the cost of the removal of the oil tanks included in the contract as an
alternate. Monroe County Fire Rescue arranged for the removal of the tanks
independent of and prior to the mobilization of 8.A.T. Construction.)
According to the ordinance adopted by the Board of County Commissioners, proposed
change orders are to be presented to members of the Board of County Commissioners
prior to approval, assuming they are within the Administrator's prescribed limits, Change
orders not within the Administrator's authority are placed on the BOCC agenda.
The Administrator intends to approve this change order on Wednesday, October 29,
2008,
.-
a~cJ:::
ebbie Frederick
Deputy County Administrator
DF/ac
rage 1 or 1
Campo-Abra
From: Campo-Abra
Sent: Tuesday, October 28, 2008 4:51 PM
To: County Commissioners and Aides
SUbject: Change Order
Attachments: Change Order.pdf
Please review the attached Change Order #1 for the Environmental Wetlands Mitigation, Medical Examiner's Facility
submitted by BAT. Construction, Inc.
Abra Campo
Sr. Administrative Assistant
OffIce of County Administrator
The Historic Gato Cigar Factory
1100 Simonton Street, Suite 2-205
Key West, A. 33040
Office 305-292-4441
Fax 305-292-4544
campo-abra li'tmonroecounty-f1.QOV
Help us Help You!
Please take a moment to complete our Customer Satisfaction Survey:
http:/ /monroecofl.virtualtownhall.net/Pages/MonroeCoFL WebDocs/css Your feedback is important to us!
Please note: Rorida has a very broad public records law. Most written communications to or from the County regarding County business are public
record available to the public and media upon request. Your email may be subject to public disclosure.
10/28/2008