FY2022 07/19/2023 CITY OF MIAMI
DOCUMENT ROUTING FORM
� YBI tlB
R ',n
ORIGINATING DEPARTMENT: Fire-Rescue
DEPT. CONTACT PERSON: Maria T. Martinez EXT. 1672
NAME OF OTHER CONTRACTUAL PARTY/ENTITY: L°Monroe County"
IS THIS AGREEMENT A RESULT OF A COMPETITIVE PROCUREMENT PROCESS? ❑ YES X NO
TOTAL CONTRACT AMOUNT: $ FUNDING INVOLVED? ❑ YES X NO
TYPE OF AGREEMENT:
❑MANAGEMENT AGREEMENT ❑ PUBLIC WORKS AGREEMENT
❑PROFESSIONAL SERVICES AGREEMENT ❑ MAINTENANCE AGREEMENT
❑ GRANT AGREEMENT ❑ INTER-LOCAL AGREEMENT
❑EXPERT CONSULTANT AGREEMENT ❑ LEASE AGREEMENT
❑LICENSE AGREEMENT ❑ PURCHASE OR SALE AGREEMENT
OTHER: (PLEASE SPECIFY:Memorandum of Amement
PURPOSE OF ITEM(BRIEF SUMMARY): To execute FY 2022 Urban Area Security Initiative ("UASI")
—Memorandum of Agreement("MOA").
COMMISSION APPROVAL DATE: 2/23/2023 FILE ID: 13250 ENACTMENT NO.: R-23-0095
IF THIS DOES NOT REQUIRE COMMISSION APPROVAL,PLEASE EXPLAIN:
ROUTING INFORMATION Date PLEASE PRINT AND SIGN
PRINT:Ty ron fiYVi ea by:
APPROVAL BY DEPARTMENTAL DIRECTOR August 29, 2023 1 09. :10 EDg
SIGNATURE:
PRINT:ANN— RPE
SUBMITTED TO RISK MANAGEMENT August 29, 2023 1 09:09:19 ED
SIGNATURE: au t h
PRINT: VICT E , os
SUBMITTED TO CITY ATTORNEY August 30, 2023 1 19:28:2 ,
SIGNATURE:
F1-FF98 A FRFF:84W...
PRINT:
APPROVAL BY ASSISTANT CITY MANAGER
SIGNATURE:
PRINT: ART NORIEGA
RECEIVED BY CITY MANAGER
August 31, 2023 I 09:07:52 ED°I°cusignea by:
SIGNATURE:
(t&w Na 1w
PRINT:
1) ONE ORIGINAL TO CITY CLERK, SIGNATURE:
2) ONE COPY TO CITY ATTORNEY'S OFFICE, PRINT:
SIGNATURE:
3) REMAINING ORIGINAL(S) TO ORIGINATING
DEPARTMENT PRINT:
SIGNATURE:
PLEASE ATTACH THIS ROUTING FORM TO ALL DOCUMENTS THAT REQUIRE
EXECUTION BY THE CITY MANAGER
MEMORANDUM OF AGREEMENT
URBAN AREA SECURITY INITIATIVE FY 2022
"Monroe County"
Agreement Number: R0588
FAIN Number: EMW-2022-SS-00029-S01
CFDA#: 97.067
This Agreement is entered into this 31 dayof August
, 2023, by and between the City
of Miami, a municipal corporation of the State of Florida, (the "Sponsoring Agency") and Monroe County,
(the"Participating Agency").
RECITALS
WHEREAS, the U.S. Department of Homeland Security(USDHS) is providing financial assistance
to the Miami urban area in the amount$14,012,500 dollars through the Urban Area Security Initiative(UASI)
Grant Program 2022; and
WHEREAS, the Sponsoring Agency is the coordinating agent for the Miami UASI Grant Program
2022; and
WHEREAS, as the USDHS requires that the urban areas selected for funding take a regional
metropolitan area approach to the development and implementation of the UASI Grant Program 2022 and
involve core cities, core counties, contiguous jurisdictions, mutual aid partners, and State agencies; and
WHEREAS, the 2022 Urban Area has been defined Miami and Ft. Lauderdale collectively and
anticipates sub-granting a portion of the UASI funds in accordance with the grant requirements; and
WHEREAS, the City Commission, by Resolution No. R-23-0095, adopted on.February 23 2023
has authorized the City Manager to enter into this Agreement with each participating agency on behalf of
the City of Miami; and
WHEREAS, the Sponsoring Agency wishes to work with the participating agencies through the
Urban Area Working Group process to enhance Miami and its surrounding jurisdictions ability to respond
to a terrorist threat or act.
NOW THEREFORE, in consideration of the foregoing, the parties hereto agree as follow:
1 '
I. PURPOSE
A. This Agreement delineates responsibilities of the Sponsoring Agency and the Participating Agencies
for activities under the UASI Grant Program 2022 which was made available by the U.S. Department
of Homeland Security and the State of Florida Division of Emergency Management (FDEM).
B. This Agreement serves as the Scope of Work between the Participating Agency and the Sponsoring
Agency.
II. SCOPE
A. The provisions of this Agreement apply to UASI Grant Program 2022 activities to be performed at the
request of the federal government, provided at the option of the Sponsoring Agency, and in conjunction
with, preparation for, or in anticipation of, a major disaster or emergency related to terrorism and or
weapons of mass destruction.
B. No provision in this Agreement limits the activities of the Urban Area Working Group or its Sponsoring
Agency in performing local and state functions.
III. DEFINITIONS
A. Critical Infrastructure: Any system or asset that if attacked would result in catastrophic loss of life and/or
catastrophic economic loss management of resources (including systems for classifying types of
resources); qualifications and certification; and the collection, tracking, and reporting of incident
information and incident resources.
B. Core County: The County within which the core city is geographically located. The core city is the City
of Miami.
C. UASI Grant Program 2022: The UASI Grant Program 2022 reflects the intent of Congress and the
Administration to enhance and quantify the preparedness of the nation to combat terrorism and
continues to address the unique equipment,training, planning, organization and exercise needs of large
high threat urban areas, and program activities must involve coordination by the identified core city,
core county/counties, and the respective State Administrative Agency. Funding for the UASI Grant
Program 2022 was appropriated by U.S. Congress and is authorized by Public Law 108-11, the
Emergency Wartime Supplemental Appropriations Act, 2003. The funding will aid in building an
enhanced and sustainable capacity to plan, prevent, protect, mitigate, respond to, and recover from
threats or acts of terrorism for the selected urban areas.
D. National Incident Management System (NIMS): This system will provide a consistent nationwide
approach for federal, state, and local governments to work effectively and efficiently together to prepare
for, respond to, and recover from domestic incidents, regardless of cause, size, or complexity. To
2
i
i
I
I
provide for interoperability and compatibility among Federal, State, and local capabilities, the NIMS will
include a core set of concepts, principles, terminology, and technologies covering the incident
command system; multi-agency coordination systems; unified command and training.
E. Urban Area Working Group (UAWG): The State Administrating Agency Point of Contact (SAA POC)
must work through the Mayor/CEOs from all other jurisdictions within the defined urban area to identify
POCs from these jurisdictions to serve on the Urban Area Working Group. The Urban Area Working
Group will be responsible for coordinating development and implementation of all program elements,
including the urban area assessment, strategy development, and any direct services that are delivered
by the grant.
F. Urban Area: An urban area is limited to inclusion of jurisdictions contiguous to the core city and
county/counties, or with which the core city or county/counties have established formal mutual aid
agreements.
IV. SPONSORING AGENCY SHALL BE RESPONSIBLE FOR:
A. Providing an administrative department, which shall be the City of Miami Fire-Rescue Department,
authorized to carry out the herein agreed upon responsibilities of the Sponsoring Agency.
B. Coordinating with named counties and cities,with the respective State Administrative Agency, and with
the FDEM and USDHS.
C. Conducting a comprehensive Urban Area Assessment, which will in turn guide the development of an
Urban Area Stakeholder Preparedness Review.
D. Ensuring the participation of the following critical players in the assessment and strategy development
process: law enforcement, emergency medical services, emergency management, the fire service,
hazardous materials, public works, governmental administrative, public safety communications,
healthcare and public health.
E. Developing a comprehensive Urban Area Stakeholder Preparedness Review and submit to the SAA
POC.
F. Complying with the requirements or statutory objectives of federal law as stipulated in "Exhibit#1".
G. Ensuring satisfactory progress toward the goals or objectives stipulated in "Exhibit#1".
H. Following grant agreement requirements and/or special conditions as stipulated in "Exhibit#1".
3
i
I. Submitting required reports.
V. THE PARTICIPATING AGENCIES SHALL BE RESPONSIBLE FOR:
A. Providing an administrative department, which shall be the main liaison and partner with the City of
Miami Fire-Rescue Department, authorized to carry out the herein agreed upon responsibilities of the
Sponsoring Agency.
B. Participating Agencies and any sub-grantees must abide by the grant requirements including budget
authorizations, required accounting and reporting expenditures, proper use of funds, and tracking of
assets as stipulated in"Exhibit#1".
C. Submitting quarterly reports to the City of Miami detailing the progress of projects to include direct
purchases of equipment or services as stipulated in"Exhibit#1".
D. Complying with all UASI Grant Program 2022 requirements as stipulated in "Exhibit#1".
E. Participating as a member of the Urban Area Working Group to include coordinating with and assisting
the City of Miami in conducting a comprehensive Urban Area Assessment, which in turn will guide
development of an Urban Area Stakeholder Preparedness Review.
F. Ensuring the participation of the following critical players in the assessment and Stakeholder
Preparedness Review development process: law enforcement, emergency medical services,
emergency management, the fire service, hazardous materials, public works, governmental
administrative, public safety communications, healthcare and public health.
G. Assisting the sponsoring agency in development of a comprehensive Urban Area assessment and
Stakeholder Preparedness Review.
H. Complying with the requirements or statutory objectives of federal law as stipulated in"Exhibit#1".
I. Ensuring satisfactory progress toward the goals or objectives as stipulated in "Exhibit#1".
J. Submitting required reports as prescribed by the Sponsoring Agency as stipulated in "Exhibit#1".
K. Maintaining an equipment inventory of UASI purchased items.
L. Ensure that equipment obtained from the UASI Grant Program 2022, as identified in "Exhibit #2", is
readily available for use by personnel trained to use such equipment for actual emergencies, special
4
events or exercises. Also, ensure that such equipment is readily available for onsite monitoring by
DHS, FDEM, and the Sponsoring Agency. If the Participating Agency is incapable of staffing the
equipment, such equipment shall be made available to another Participating Agency for use during any
actual emergencies, special events or exercises. Failure to ensure equipment availability may result in
loss of funding and/or equipment to the Participating Agency.
M. All equipment obtained from the UASI Grant Program 2022, as identified in "Exhibit 2", is the sole
responsibility of the receiving agency. This includes, where applicable, maintenance, replacement,
training on equipment, and insuring of equipment and personnel, and compliance with intra-agency
auditing requirements.
VI.THE SPONSORING AGENCY AND THE PARTICIPATING AGENCY AGREE:
A. That funding acquired and identified for the Urban Area Security Initiative will be administered solely
by the Sponsoring Agency.
B. The Participating Agencies will provide financial and performance reports to the sponsoring agency in
a timely fashion. The Sponsoring Agency will prepare consolidated reports for submission to the State
of Florida as stipulated in "Exhibit 1".
C. The Sponsoring Agency is not responsible for personnel salaries, benefits, workers compensation or
time related issues of the Participating Agency personnel.
D. The Sponsoring Agency and Participating Agency are subdivisions as defined in Section 768.28,
Florida Statutes, and each party agrees to be fully responsible for the respective acts and omissions of
its agents or employees to the extent permitted by law. Nothing herein is intended to serve as a waiver
of sovereign immunity by any party to which sovereign immunity may be applicable. Nothing herein
shall be construed as consent by a municipality, state agency or subdivision of the State of Florida to
be sued by third parties in any manner arising out of this Agreement or any other contract.
E. This is a reimbursement grant that requires the Participating Agencies to purchase, receive, and pay
invoices in full for equipment, services, and allowable personnel costs PRIOR to submitting the same
for reimbursement to the Sponsoring Agency.
VII. FINANCIAL AGREEMENTS
A. Financial and Compliance Audit Report: Recipients that expend $750,000 or more of Federal funds
during their fiscal year are required to submit an organization-wide financial and compliance audit
report. The audit must be performed in accordance with the U.S. General Accounting Office
Government Auditing Standards and 2 CFR 200.
5
B. The Secretary of Homeland Security and the Comptroller General of the United States shall have
access to any books, documents, and records of recipients of UASI Grant Program 2022 assistance
for audit and examination purposes, provided that, in the opinion of the Secretary of Homeland Security
or the Comptroller General, these documents are related to the receipt or use of such assistance. The
grantee will also give the sponsoring agency or the Comptroller General, through any authorized
representative, access to and the right to examine all records, books, papers or documents related to
the grant.
C. Financial Status Reports are due within 14 days after the end of each calendar quarter. A report must
be submitted for every quarter that the award is active, including partial calendar quarters, as well as
for periods where no grant activity occurs as stipulated in "Exhibit 1".
D. Submit progress reports to describe progress to date in implementing the grant and its impact on
homeland security in the state.
E. All financial commitments herein are made subject to the availability of funds and the continued mutual
agreements of the parties as identified in "Exhibit 2".
Vill. CONDITIONS,AMENDMENTS,AND TERMINATION
A. The Participating Agency will not illegally discriminate against any employee or applicant for
employment on the grounds of race, color, religion, sex, age, or national origin in fulfilling any and all
obligations under this Agreement.
B. Any provision of this Agreement later found to be in conflict with Federal law or regulation,or invalidated
by a court of competent jurisdiction, shall be considered inoperable and/or superseded by that law or
regulation. Any provision found inoperable is severable from this Agreement, and the remainder of the
Agreement shall remain in full force and effect.
C. This Agreement may be terminated by either party on thirty (30) days written notice to the other party
at the address furnished by the parties to one another to receive notices under this agreement or if no
address is specified, to the address of the parties' signatory executing this contract.
D. This Agreement shall be considered the full and complete agreement between the undersigned parties
and shall supersede any prior Memorandum of Agreement among the parties, written or oral, except
for any executory obligations that have not been fulfilled.
6
I
i
E. This Agreement will end on June 30, 2024, unless otherwise extended, by a written amendment duly
approved and executed prior to June 30, 2024, unless otherwise extended, at which time the parties
may agree to renew the association. Renewal will be based on evaluation of the Sponsoring Agency's
ability to conform to procedures, training and equipment standards as prescribed by the grant.
IX. MISCELLANEOUS OVERALL
Counterparts; Electronic Signatures. This Agreement may be executed in any number of counterparts,
each of which shall be deemed an original, and such counterparts shall together constitute but one and
the same Agreement. The parties shall be entitled to sign and transmit an electronic signature of this
Agreement (whether by facsimile, PDF or other email transmission), which signature shall be binding on
the party whose name is contained therein.Any party providing an electronic signature agrees to
promptly execute and deliver to the other parties an original signed Agreement upon request.
SPONSORING AGENCY
THE CITY OF MIAMI, a municipal
Corporation of the State of Florida
ATTEST:
DocuSigned by:
"Nofy
DocuSigned by m� DocuSigned by:
. � ,. BY: IntA
BY. �a rA
Todd B. Hannon Arthur Noriega
City Clerk City Manager
APPROVED AS TO FORM AND APPROVED AS TO INSURANCE
CORRECTNESS: REQUIREMENTS:
DocuSigned by- DS
LDocuS�ned by:
BY: LIEF aF�FFna�� BY: men
Victoria Mendez Ann-Marie Sharpe, Director
City Attorney Department of Risk Management
I
AGENDA ITEM SUMMARY FORM
File ID: #13250
R Y
Date: 01/09/2023 Requesting Department: Department of Fire-
Rescue
Commission Meeting Date: 02/23/2023 Sponsored By:
District Impacted: All
Type: Resolution
Subject: Special Revenue Protect - USAI Grant Program 2022 - Fire-Rescue
Purpose of Item:
Resolution to establish a Special Revenue Project entitled "Urban Area Security
Initiative ("UASI") Grant Program FY 2022", appropriating funds in the amount of
$14,012,500.00 received from the Department of Homeland Security, passed directly
through the State of Florida Division of Emergency Management, and authorizing the
City Manager to execute Memoranda of Agreements with contiguous partners, outlining
their responsibilities in connection with their support of the UASI Project administered by
the City of Miami Department of Fire-Rescue.
Background of Item:
The United States Department of Homeland Security, through the State of Florida,
Division of Emergency Management, has sub-granted the Urban Area Security Initiative
("UASI") Grant Program Fiscal Year 2022 to the City of Miami and contiguous partners
in the amount of$14,012,500.00. This program targets homeland security funding to
"high threat" urban areas in order to prevent, respond to, and recover from threats or
acts of terrorism and other disasters of natural or man-made origin.
These funds will be used, as stipulated by the grant, for the purchase of specialized
equipment, to conduct exercises, training and administrative services, and for the
development of the Urban Area Homeland Security Strategy, and other planning
activities, needed to ensure a successful program.
It is now appropriate to accept said grant award, establish a special revenue project,
and appropriate said grant award therein.
In addition, the City Commission authorizes the City Manager to execute Memoranda of
Agreements with contiguous partners, Broward County Emergency Management,
Broward County Sheriff's Office, the City of Coral Gables, the City of Coral Springs, the
City of Fort Lauderdale, the City of Hialeah, the City of Hollywood, the City of Miami
Beach, the City of Miami Gardens, the City of Miramar, the City of Pembroke Pines, the
City of Sunrise, Miami-Dade County (Fire, Police and Emergency Management),
Monroe County (Fire, Police and Emergency Management), Palm Beach County
Emergency Management, Palm Beach County Sheriff's Office, the Village of Bal
Harbour, the Village of Key Biscayne, and regional projects shared across the entire
region that include the members listed above as well as Florida Department of Law
Enforcement, setting forth the parties' responsibilities in connection with the
development and support of the UASI Program FY 2022, which is administered by the
City of Miami Department of Fire-Rescue.
Budget Impact Analysis
Item is Related to Revenue
Item is an Expenditure
Total Fiscal Impact:
$ 14,012,500.00
Special Revenue Account No: 11100.189000.431000.0000.00000
Reviewed By
Department of Fire-Rescue Ty McGann Fire Department Review Completed 01/10/2023 7:21 AM
Department of Fire-Rescue Johnny Duran Fire Budget Review Completed 01/10/2023 7:37 AM
Department of Fire-Rescue Eloy Garcia Fire Chief Review Completed 01/10/2023 8:00 AM
Office of Management and Budget Pedro Lacret Budget Analyst Review Completed 01/11/2023 3:13 PM
Office of Management and Budget Marie Gouin Budget Review Completed 01/11/2023 5:56 PM
City Manager's Office Arthur Noriega V City Manager Review Completed 01/11/2023 6:57 PM
Legislative Division Valentin J Alvarez Legislative Division Review Completed 01/20/2023 12:38 PM
Office of the City Attorney Thomas M. Fossler ACA Review Completed 02/09/2023 3:11 PM
Office of the City Attorney Victoria Mendez Approved Form and Correctness Completed 02/10/2023 12:07 PM
City Commission Nicole Ewan Meeting Completed 02/23/2023 9:00 AM
Office of the Mayor Mayor's Office Signed by the Mayor Completed 03/02/2023 3:08 PM
Office of the City Clerk City Clerk's Office Signed and Attested by the City Clerk Completed 03/02/2023 3:27 PM
Office of the City Clerk City Clerk's Office Rendered Completed 03/02/2023 3:27 PM
�,�N 01
City of Miami
City Hall
I II IOW IIP RATIR
A Legislation 3500 Pan American Drive
g Miami, FL 33133
0 R �� www.miamigov.com
Resolution
Enactment Number: R-23-0095
File Number: 13250 Final Action Date:2/23/2023
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
ESTABLISHING A NEW SPECIAL REVENUE PROJECT TITLED "URBAN AREA
SECURITY INITIATIVE ('UASI') GRANT PROGRAM FISCAL YEAR 2022" AND
APPROPRIATING FUNDS FOR THE OPERATION OF THE SAME IN THE AMOUNT
OF $14,012,500.00 CONSISTING OF A GRANT FROM THE UNITED STATES
DEPARTMENT OF HOMELAND SECURITY DIRECTLY TO THE STATE OF
FLORIDA'S DIVISION OF EMERGENCY MANAGEMENT ("GRANT AWARD");
AUTHORIZING THE CITY MANAGER TO ACCEPT THE GRANT AWARD AND TO
EXECUTE THE FEDERALLY-FUNDED SUBGRANT AGREEMENT, IN
SUBSTANTIALLY THE ATTACHED FORM; FURTHER AUTHORIZING THE CITY
MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER NECESSARY
DOCUMENTS, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, IN ORDER TO
IMPLEMENT THE ACCEPTANCE OF AND COMPLIANCE WITH THE GRANT
AWARD; AUTHORIZING THE CITY MANAGER TO EXTEND THE FISCAL YEAR 2022
UASI GRANT PROGRAM, AS NECESSARY; AUTHORIZING THE EXPENDITURE OF
FUNDS TO VARIOUS GOVERNMENTAL AGENCIES DESIGNATED FOR
HOMELAND SECURITY EXPENSES PURSUANT TO THE UASI GRANT
GUIDELINES; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE
MEMORANDA OF AGREEMENTS, IN SUBSTANTIALLY THE ATTACHED FORM,
WITH CONTIGUOUS PARTNERS OF THE CITY OF MIAMI ("CITY") SETTING FORTH
THE PARTIES' RESPONSIBILITIES IN CONNECTION WITH THE DEVELOPMENT
AND SUPPORT OF THE UASI PROJECT ADMINISTERED BY THE CITY'S
DEPARTMENT OF FIRE-RESCUE, CONTINGENT UPON FUNDING OF THE
PROJECT BEING SECURED.
WHEREAS, the United States Department of Homeland Security ("USDHS") is
authorized by the Emergency Wartime Supplemental Appropriations Act of 2003 to provide
funds to states for subsequent distribution to selected urban areas to address the unique
equipment, training, planning, exercise, and operational needs for large urban areas and to
assist states in building an enhanced and sustainable capacity to prevent, respond to, and
recover from threats or acts of terrorism; and
WHEREAS, the USDHS, through the State of Florida's Division of Emergency
Management ("FDEM"), has sub-granted an Urban Area Security Initiative ("UASI") Grant
Program for Fiscal Year(TY") 2022 to the City of Miami ("City") in the amount of
$14,012,500.00 ("Grant"); and
WHEREAS, the City's Department of Fire-Rescue ("Fire") will use the Grant to continue
to address the unique equipment, training, planning, exercise, and operational needs of the City
and its contiguous partners and to continue building an enhanced and sustainable capacity to
prevent, respond to, and recover from threats or acts of terrorism ("Project"); and
WHEREAS, in accordance with the UASI Grant Program FY 2022, the attached
Memoranda of Agreements ("MOAs") with the contiguous partners of the City, including
Broward County Emergency Management, Broward County Sheriff's Office, the City of Coral
Gables, the City of Coral Springs, the City of Fort Lauderdale, the City of Hialeah, the City of
Hollywood, the City of Miami Beach, the City of Miami Gardens, the City of Miramar, the City of
Pembroke Pines, the City of Sunrise, Miami-Dade County (Fire, Police and Emergency
Management), Monroe County (Fire, Police and Emergency Management), Palm Beach County
Emergency Management, Palm Beach County Sheriff's Office, the Village of Bal Harbour, the
Village of Key Biscayne, and the Florida Department of Law Enforcement (collectively
"Contiguous Partners"), will set forth the parties' responsibilities in connection with the
development and support of the FY 2022 UASI Grant Program administered by Fire contingent
upon funding of the Project being secured;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The following new Special Revenue Project is established and resources are
appropriated as described below:
FUND TITLE: UASI Grant Program Fiscal Year 2022
RESOURCES: USDHS directly to FDEM $14,012,500.00
APPROPRIATIONS: $14,012,500.00
Section 3. The City Manager is authorized' to accept the Grant and to execute the
federally funded sub-grant agreement, in substantially the attached form, for the Project.
Section 4. The City Manager is authorized' to negotiate and execute any and all other
necessary documents, all in forms acceptable to the City Attorney, in order to implement the
acceptance of and compliance with the Grant.
Section 5. The City Manager is further authorized' to extend the FY 2022 UASI Grant
Program, as necessary.
Section 6. The City Manager is authorized' to execute MOAs, in substantially the
attached form, with the Contiguous Partners of the City for the purpose of setting forth the
parties' responsibilities in connection with the development and support of the FY 2022 UASI
Grant Program administered by Fire, contingent upon funding of the Project being secured.
Section 7. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
' The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to those prescribed by applicable City Charter and City Code
provisions.
2 If the mayor does not sign this Resolution, it shall become effective at the end of ten (10)calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
APPROVED AS TO FORM AND CORRECTNESS:
i ria de'z, ity ttor ey 2/1O/2023
Agreement Number.R400a
FEDMALLY PUNDBI)SUBAWAM AND GRANT AGREISMENT
2 O.F.R.§200.1 states that a"subaward may be ProvidoO through any farm Of 10.981 agreement,Including an
agreement Ut the pass-through entity considers a-Wntrecl.lo
As de Ped by 2 CXR 6200,1,"pass 01mgh onow Means"a non-Federal Ontily that proylclea a subaward to a
GO-ROCIPIOPU0*arty Old part of a Federal progiran"
As defined by 2 C.F�R,§200J,."%(b.R.scJpIsne memo"a non-Federal entity that receives a subavmrd a
pass-througli entity to parry out park of a Federal award,"
As defined by,2Q,F,P.§200.1,"FedWslawae means"Federal#nandilassI
oten CS that a non-Federal entity
receives direollY kom a Federal awarding agency or lndlro*ftm a i5sasathrough anllty.m
As defined by 2 O.F,P,. §2M.T,'subaward"mg8fig nah Award provided by a pas,84hrough entity tb a Sub.
RGOIPIsnt 10rille SUI)AWPIOnt to oarry out part of a Federal award reeeived by the pase4hrough entity,"
The following Information Is provided pursuant to 2 O.F.R.§200.332:
8ub4qeo(Ple6Vs name,
Sub-IRD01plenfs unique ontity Idendfier, _072220
Federal Award IdOntiflOatl0r)Nurriber(FAIN).
Federal Award Date-
-SubsWoM Porlod.of PoKormance$W and End Dow. E—JIM1014
Amount of Federal ikundsObligoted by this Ag"mont
Total Amount of Federal Funds Obl]Nat�d fig the$ub-RecIpjsnt
by OW POSIPP)Mugh Gn*to Inoludo thlo Agreement
Total.Amountofibe Federal Award commIfted to the Sub.Roolplopj
by the pass-through entity-
Fade rill sward project description(see FFATA):
Name of Federal awarding"wwy:
Name of pas*through tntily:
Contact InkrIngtIon for the pas.thro6gh entity:
5 SPWMQN'P_g Do levard
to see,
32309
Assistance Ustings.NumW and Tide
Whother the award is Mo.- NIA
Indirect cost"for fits Federal award-
TRIS AGREEMENT to entered Into by the State of Florlda,Division of 5morgenoy Maqa0ement,with
iiea,dquaders in Tallahassee,Florida(hereinafter reforred to as the"Division"),and 01ty of Miami(FIF9
R"cue), (herainaltor reforrod to as tho"Sub-Raolplent").
For the purposes of this Agreement,the DIvIslor;serves as the paso,41rough entity tor aFodoral
award, and the Sjib�Recfpient serves as tho rodpiont of a tubaward,
THIS AGRREMENT 1$WriaRED im BASED ON THE FOUOWING REPRESENTATION$:
A, The Smb-11taulptarO Mpro,,%snts that It 10011y qualified and eligibla tq melvo these grani funds
to provide the servIcas Identified herein;
B. The State of Floda received these grant funds from the Fedsial government,and the
Olvia).on has tiro authodlyfo subgrmnt those-Ainds to the Aub-Reelpient upon Ilia torms and conditions
oudinod below;and,
C, The Dlvlalbn lice statutqry OU(bority to disburse the rands.0darthis Agreement.
,rFirr.r4eFdRE,the Division and the
(1) LPLJQCAY10N OF,,aM_LM TO THIS.AGR15EMENT
2 C1,F.R,§200,402Via)provid". "Each state must oxpend and:aptount lbr the Federal
award In mowrdaijos with statofaws-and tyrocoww for expanding and accounting for the statws owil
funds,._" Therefore,section 216,071,Florida Statutes,entitled"4reernents loaded with fedeW or state
assistance,4 applies to this Aom6fflant,
(2) tAM U 98,
a, The Sub-ftolplonts poddrmance under'llits Agroemoht Jo subject to 2 G.F,R.Part
200,ent1fled""Uniform AdrnIr*tI*at1v6 Requiromebts, Cost Prjndplea,and Audit'RequIroments,for Fadaqd
Awards.&
b. As required by8ectW216,971(l),FioOdaStatute .ttikAgreement'itfoludos,,
L A pravlo(on speollying a eco0e of work that clearly establishais thO to*a that
-#1*Sub,Recipleat.1creqWred to perform,
If. *A provIslorf&1410 the.apreomw Ir6 quant1floble units of delivierah,109 that
must be r0oelvod and occepted In.wAtIng by the 01vislon betre petyrnent. Each deliverable mu4t be
Wrootly retaw ti.ft soope of work and srA30y.thff required minimum level of servlos to be porformod
and Me,oritarla for evaluating ft suereash-4 domplotion of each,dellverablo.
J& A grovislon spe�*Jng the finM*t consequ4ho6s that apply If the ftb-
Roo!*rit falls to por4t0he minimum lelypt of service required by tho agreement,
IV. A provision.specifying that His Sub-11orJpIent may expend funds only for
allowable costs resulting ftorn obligatiorio lhourred duelito,the speolned dgroortiont 0prlod,
Y. A provIslon specifying that any Wance of"unobiloated Airlds whloh has been
advanced or paid must be roWnded W the 0106totic
vi, A provision speclfying that any funds paid In excess of the amount to which
the;dub-Raciplont Is entitled under the terms and conditions of the agreement must be refunded to the
Division,
o. In addition to the foregoing,the Sub-koolpient and the Division skull be governod by
applicable Mate,and Federal laws,bliss and regulations,Including those identified its Attachment D.
Any express reference In this Agreement to a particular statute,rule,or regulation In no way implies that
no other statute, rule,or regulation applies.
(3) Q2NLACI
a, In accordance with section 215.971(2),Florida Statutes,the Divislon's Grant
Manager shall be responsible for enforcing performance of this Agreernenfe terms and conditions and
shall serve as the Division's lialson with the Sub-Reclpient. As part of his/her duties,the Grant Manager
for the Division shall;
1. Monitor and document Sub-R.eciplent perrorrnanne;and,
11. Review and dooutnent all deliverables for whioh the Sub•11sclptent requests
payment. w
b. The DMalon's Grant Manager forthis Agreement Is:
JjrnIkaJAC
2665 ShumaWul er
[ g9 WA
Talophone. 4
Email Jg�ca, cMg pri
o. The name and address of the representative of the Sub-Reetplent responsible for
the administration of this Agreement Is;
Asst.fl Chlef Adrian hsencto
444 W 2nd Avenue 10th Floor
Miami,Fi.,;tWO
Telephone.,M-4ie-6,40��
Fax, 3,06-06.4686
:mall; _MWWom
d. In the event that different representatives or addresses are designated by either party
after execution of this Agreement,notice of the na ne,title and address of the now representative will be
provided to the other party,
(4) If. =QITJ.QNO.
This Agreement contains all tie terms:and conditions agreed upon by the parties,
This:Agreement may be executed In any number of eounterparls,any one of which may
be taken as an original,
3
Either party may request modification,of the provisions of this Agreement. Changes
which are agreed upon'shall be valid only Mien In writing;signed by each of the parties,and attached to
the original of this AgreernenL
(7) � REMY=,
The Sub-Reolpleftt shall perform the work In accordance with tho.Sudget and Scope of
Work,Attachments A an(I 0 of this Agreement.
(6) Pr:p_ioD.0F.N815EMMT.
Ibis Agreement shall begin upon o"cutlon by both p4rUss,and will end 09combor
$1,2024 unless terminated earlier In 9000rdance with the provisions Of Paragraph(17)of this Agreement,
ConslotentwIth the definition of"Porlod of perf?)rmance"contained In 2 C.FA§200.1,the term"period cif
agrasment'refere to the time during which the Sub-Recipient"may Incur now obligations
tions to.carry out the
work authorized under this Agreement. In accordance with 9 C.P.R.§2,00.1,the Sub-Roolplent may
receive reimbursement under this Agreement 0111Y for"allowable costs incurred during the parlod of
perrormanoo." In accords6w With.section Florida stqjsate4,the Sub-RocAplent may expend
-funds authorized by this Agreement"only for allowable costs resulting from obligations Incurred during"
the period of agreement.
M EUN QM_G
0. This to a oost-reimbursoment Agreement,subjeot to the availability of funds.
b> The Stato*f 1`1000's P006.rMance and obligatloti to pay unddr(file-Agreement Is
contingent upon an annual appr6priation by tho 1,ogislaturb,end dubloot,to any modification In
accordance with.elther Chapter_�16,Florida.Statutes,or the Florida Constitution.
0. 'The Division will relmburse-the$ub-Reclplont for allowable costs incurred by.the
Sub-Recipient In the successful cOMPIdildn of each deliverable. The maxlhium reimbursement amount.
ror each deliverable.Is outlined in.Attach-mentA and B of this Agreement r6udgit and Soopo of Workl.
-the Maximory)reimbursement artiotmt for the entirety of this Agreement Is$114,010,800-00.
d. 'As required by 2 C.F.R.§200A16(a),any rsqpost for.payment under this Agreement
t
Ld eftkg_al�ybj t ,
must Include a an
which reads asral lows: "By signing this report,I cortify to the best of my knowledge and bollefthat the
report is true,complete,and ac oorate,and.the experiditure%disbursements and cash recelpts are for the
purposes and objectivos set forth In.the terms and conditions of thoPederal award, lornaware that any
false,toilillous,orfraOulant Inf0rmatI60,--'0rthe 0mi6sl'on-Of WY material foot,may subject me to criminal,
civil or adMINstrative penaltioa,for ftaud,false statements,Use claims Or oth.erWlse,(U,8 Code Title 18,
Seoilon 1001 And'lltle.'$I,Sections 3719-3730 and�601-3812).'
e. The Division will review any requeist for reimbursement by comptring the
documentation provided by the Sub-Reciplillf against a pertarmatics Maasuro*,outlined.in Attachment 13,
that clearly do'llneates;
.4
1. The required minimum acceptable level Of 90NICe to be performed;and,
It. The oriterla for evaluating the supoessful,cornplotion of each deliverable,
f, The performance measure MqUlred by section 2,16.971(1)(b),Florida Statutes,
remains consistent with the reclo(rament-for a"performance goal",which Is defined In 2 C F,R,§200.1 as
1%target level of performance expressed as a tangible,rnaasvroblo objective,against,whiob actual
a0leyornent can be compared." It also remains oonsistent with tho requirement,contained In 2 CX.R,
§200,329,that the Division and the Sub�Roolpfent"relate financial data to performonoe goats and
objectives of the Federal award.,"
g, If authorized by the Federal Awarding Agency,than the Division will reimburse the
Sub-Recipient for overtime expenses in accor4ance with 2 CYR §200,9. 0("Componsatiort—personal
servicee)and 2 C,F.R.§200.431 ("Compensation—fringo benefits"). if the Sub-Reolplent seeks
reimbursement for overtime wqienses fbi,periods when no work Is performed due to vacation,holiday,
fitness,failure of the einpit)yer to provide sufflclent work,or other Olml[or Causo(860 20 U.S.C,
§207(e)(2)),then the Division will treat the expense as afringo benefit. 2CY,R.§200A3i(a)defines
fringe benefits as 1'allowanoss and services provided by omployots to their employees as compensation In
addition to regular salaries and wages." Fringe bensfib4ii are allowable under'this Agreement as long as
the benefits are reasonable and are required by law,Sub-Recipient-arnployoe agreement,or jars
ealoblishad policy of the Sub-ReelpleniL 2 C,RR,§200.431(b)provides that the vest of fringe benefits In
the fwm of regular wrnponsation paid to employaes during perioda of authorized absences from the job,
.such av,for annual leave,%mlly-rolated leave,slok leave,holidays,oourt leave,nAllitory leave,
administrative leave,and other similar bonsfIts,are allowable If all of tho following critorla are,met.,
1. 'they are provided under established written leave policies:
11, The costs are equlta ly allocated to all related activitleo,including Federal
owardw,and,
fit. The accounting basis(cash or scorval)selected for costing Oach type of
loove to tonalsientiy followed by the non-Federal ontity or specified grouping of employees.
h, If authorized by the Federal Awording Agency,then the Division wig relrnbtirga the
Sub-Roolplont for travel expenses in accordance with 2 0,F.R,§20OAM As requirod by the Reforonce
Guido for State Expenditures, rellAbumernent for travel must be in n000rdanco with section 112.061,
Florida Stotutoo,which Includes submission of the claim on tho approved sate travel vouOhor, If the Sub.
Reclplent,Aweaks ralml)ursomeni for travel oost(i th6it exceed the arnolinto stated In nootlon
Florida Stabites($6 for breakfast,$11 for lunoh,and$19 for dinner),then the Sub-Realplant must provide
documentation that:
L The costs are reasonable anti do not exceed charges normally allowed by
the Sub-Roolplent In Its regular operations as a result of the Sub-Roolplent's written travel policy;and,
11. Participation of the Individwal In the travel to necessary to the Federal award,
5
1. Tho Divislon's grant manager,as required by asotion 215.971(2)(o),Florida Statutes,
shall reconcile and verify all funds reealved ripainst all funds expended during the grant agreement period
and produco a finalr000noillation.roport. Tho final report must Identify any funds poll In excess, of the
expondituro,s,incurred by tho Sub-Realplent.
As defined by 2 CYR§200,1,the term"Improper payment"moans or Includes:
L Any payment that should not have been made or that was made In an
incorrect amount(Inoludingoverpoyments and underpayments)under statutory,contractual,
administrative,or other legally applicable requirat'nonts;and,
ll, Any payment to an Ineligible paity,any payment for an Ineligible good or
service,any duplicate payment,tiny payment for a good or service not.Moelvod(except for such
payq)onts where authorized by law),any payment that does not amount for Oredit for applicable
dis cunto, and any payment where InOtlffiolent or lack of documentation prevents a reviewer from
dlocernIng whether a payment was proper,
k, Any advancopaylrient under this Agreement is subls4flosection 216A81(16),
Florida S(Atuto%,The omomnt of advanced funds may not exceed the expected cash flood's of SubM
reolplent within the first ninety(90)days of the term of this Agreement.If an advance payment Is
requeoted,the budget data on which the request Is loosed,and a li,istiflcaflon statement shelf be Included
with this Agreanilwit as Indicated In Alteohment 5,Justification of Advance Payment,Attachment E must
spwilty the amount of advanoe(Ilsbursomont,requested and provide an exotanation of the necessity for
and proposed use of tho funds.
1 .
a. As required by 2 o,p,R.poo,s37,the I:odoral awarding agency,Inspectors General,
the Comptroller Cooneral of the United fttes,and the M(alon,or any of their authorized representatives,
shelf enjoy the right of access to any documents,papers,or other records of the Subl keolplont which are
pertinent to the Federat award,In order to make autilts, oxeminailons,excerpts,and transcripts. The right
t .
of mcoggs also Includes ilmely and reasonable access to the Sub-ReciplariCs personnel for the purpose Of
Interview and d1sousslon related to such documents. Finally,The right of access Is,not limited to the
required retention period but lasts as long as the roolordo are retained,
b, As required by secilons 2o.om@)(c)and 216.97($)(b),Florida Statutes,the Division,
the Chlof Inspector General of the Mato of Florida,the Florida Auditor Oenoral,or any of their authorized
representatives,Oall enjoy the MOM of oewas to any documents,fin W. 1al$tafornonts,papers,or othor
r000rds of the$0-Rodplent which aro pertinent to thle Agreement,In order to make audits,
examinations,excerpts,and transcripts. The right of access also Inoludos timely and roasonablo across
to the Sub-Reciplent'e,personnel for$0 Purpose of interview arid discussion related to such documents.
c. As required by 2 U.11, §200,334,the Sub�Ronlplorit shall retalh sufficient records to
show Its compliance,with the terms of this Agreement, as well as the compliance of all subcontractore or
consultants paid from funds,under thla Agreement fora period of three(3)years from the date of
6
submission of the'final expenditure report.Tho foltowIng are the only a.m.Olonorto the threo(3)Year
rdolroment,., finanolef records,supporting end-all other noi 1-Federal
en*teco ANde I 4WArd Must,he roWned, foie d otthta,6*VO.4u froint the 00to d.
rds part nd-Ot to to
submission.of the �edorAlawards-that orexamwed'quarterly-or annueA
flped.oVendlfuro.report or,ibr F . Yt
from the date ofth4submisslon.ofthe justietly-of annual finaholat report,raipect[My.-k tie reported to tho
Fedo, cy or p*I a.ps4ht�dqoh ontlt''1h:the case of-a tub-Realpf6ht..Pe4ral.'awat.06g,
ial award ng 40oh y
agonoispand poss-throug.h`err #es.must,rl.ot-tm pose any other record retentlon req.ulromords upon-non..
Fedeml entitift.
- �yedr PoHoq,thO:r0*&
toust be.retainod,until all 11fig'aflon,oWma,or aud i1ixilnos Involving the rocords have been,
PoWlvdd andInmt Action taken.
.err . pdf kant
era a to d in wrift.Oy Vie Federal award) .y
he a ggenc ,.cogn
pon
soon oy for audit,oveWight agonq for audit,--ogniza nt 99 enoy f6r:Indl rect co.t s,.or passAhrouah.-
entity to extwid'th-0 retanflon-parlod..-
-1br 3:
R**for teat vAth:fedaralIVnds rn berats!ned.
years4fterfin6l.ftpositlomv
jvj When r6c*rds fire.transferred to or:rnWhialned by thd Pederfal'awarding agency dr pass-thmugh
entity,:,tho$.year retention rOulrement-0 not W1108010 tO.the W*Qdoral antl*<
V. Ramos 1br program Inoorns fro.n. sactons altor the period Of.porfonahoe..4no crone.ewes,
redplents m u St**o rt prbg Oani.lhtdrn 6 Wr the'*16d of porto rmiako e W h arti.ftre Is.Wo h a
recorda '1h' ea ng oft he..prcarorn Income
q6j pn�th'o too ton peflod f6r the- portaIrting to .e rpf
Aaft kern tho and of the non-Fedora) earned.
Ind1wtood.We proposa4:An6host 01160effon plans.T- hW.pM*rtOhJApO1ldS'to the ldflovA iro
.ypes.of documents.anti'their suppoOing.repords:Indit6rA., q
cost allocat.ipti plans,-and any similar AWourWnOcOnV.*#Dn8 of tho..rate at Whft a perucular.
Droop 6f'costs it blifteable:(sudh:Mi,computerLie ge bliarosbAck rttdt or 66MOO8118*1406
t rat"),
I -If9ubmfttod fir'noqotlO1on� if the proposal;plan.or other cornputafjon%.re"W_1015subritt tt�'ttr persii G�d+�ar°rrrrr,srry{ter ire tare pr�sr�wttrrou�h eriti�i td form the beds�r
rjogotlation of the rato,then the ratretanaon pedod for We-supporting r000rds staft
from the data Of Auch'$UbMISSI on.;
2. If not,tubrnitteti-ibr 00000096ft. Wth4P1'bpoWjOlan,..-of.othei:obf6putstloh is*ndf required
to be p4b.mittoo to to.FO GovernMont(Orto the paiss-through entity)tr negotlation
Oaral
putposos,then tile.S-year-roienifon period for the proposaf,:plan,orzompUtallon and Its
sup portIng recoeds.-aferN from tho ohd of the fisoat yo.iW(0riDthe.r*.AWO.undng porlod)
covered by:tho-propdseVpIO,:of oth or coffio
d. In accordance with 2 C.F,R.§200.335,the Federal awarding agency must request
transfer of certain records to Its custody from the Division or the Sub-Reelplent when It determines that
the records possess long-term retention value, However,In order to avoid duplicate recordl(seping,the
Federal awarding agency may make arrangements for the non-Federal entity to retain any records that
are continuously needed for joint use
a. In accordance with 2 C.F.R.§200.33e,the Division must always provide or accept
paper versions of Agreement Information to and ftom the Sub-Recipient upon request. if paper copies
are submitted,then the Division must not require more than an odgInW and two copies. When original
records are electronic and cannot be altered,there Is no need to create and retain paper copies, When
original records are paper,electronic versions may be substituted through the use of duplication or other
liorms of electronic media provided that they are subject to periodic quality control ravlows,provide
reasonable safeguards against alteration,and remain readable.
f. As required by 2 C.F,R�§200.303(e),the Sub-Recipient shall take reasonable
measures to-safeguard protected personally Identiflablo Information and other Informatlon the Federal
awarding agency or the Division designates as sensitive or the$ub-Recipient considers sensitive
consistent with appilodble Federal,state,local,and tribal laws regarding privacy and obligations of
confidentiality.
. g. Florida's Government in the Sunshine Law(Section 286,011,Florida Statutes)
provides the citizens of Florida with a right of access to governmental proceedings and mandates three,
basic requirements.(J)meetings of public boards or corn missions must be open to the public,(2)
reasonable notice of such meetings must be givon;and,(3)MlnU108 Of the Meetings must be taken and
promptly recorded. The more receipt of public funds by a private entity,standing alone, Is Insufficient to
bring that entity within the ambit of the open government requirements. However,the Government In the
Sunshine Law applies to private entities that provide services to governmental agencies and that act on
behaff of those agencies In the agoncles'psrformance of their public duties, If a public agency delegates
the perfonwnce of Its public purpose to a private entity,then,to the extent that private entity Is
performing that public purpose,the Government In the Sunshine Law apples. For example,If a volunteer
Ire department provides firefighting services to a governmental entity and usoe facilities and equipment
purchased with public funds,then the Government.in the Sunshine Law applies to board of directors for
that volunteer Bra department. Thus,to the extent that the Government In the Sum. hlne Law applies to
the$u"eolplent based upon the funds provided under this Agreement,the meeflngs of the Sub-
Reciplerifs governing board or the meetings of any subcommittee making recommendations to the
governing board may be subject to open government requirements. These meetings shall be publicly
noticed,open to the public,and the minutes of all the meetings shall be public records,available to the
public In accordance with ohapter 119,Florida Statutes,
h. Florida's Public Records Law provides a tight of access to the records of the state
and local governments as well as to Private entities acting on their behalf. Unless specifically exempted
from disclostfra by the Logialwature,all materials made or received by a governmental agency(or a private
entity acting on behalf of such an agency)In oonjuncation with official business whloh ere used to
perpetuate,communicatd,or formralizo knowledge qualify as public records subject to public inspection.
The more receipt of public funds by a private entity,standing alone,is Insuffiolent to bring that entity
w4hin tlis amolt of the public r000rd requirements. However,when a pubiio entity delegates a public
funrtlon to a private entity,the recorde generated by the private entity's performance of that duty become
public r000rds. Thais,the nature and soope of the servicos provided by a private entity determine whether
that entity Is voting on behalf of o public agency and is therol ire sub)eot to the requlremeants of r1orldds
Public Records Low..
1, The Bub-Rejolplent ohali maintain 011 records for the Sub-Rociplrant and for all
subcontractors or consuftante to be pant from funds provided under this Agreement,Inoluding
documentation of all program costs,In a farm sufficient to determine tornpliaance with the requirements
and ob]eu•ktfves of the 80got and Scope of Work»At chment A and IS-and all Oar appllcable taws and
regulations.
IF THE CONTRACTOR CTO HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119v FLORIDA $TATUTE$l TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO
THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS
AT: (050) - 67 g Records&M. lyflo l i,com,or 2656 Shlumard! Oak
Boulevard, Tallahassee, FL 32399.
a, The Sub-Raolpfont stall comply with the audit requirements contained In 2 C,F.R,
Part ZO, Subpart F.
ta, in aocounting for the molpt and expenditure of funds under this Agreement,the
ula-R:eciptent shall follow Generally Aocopted Anoaunting Principids CGAAR), As doflned by 2 0,.F R,
J200.1,GAAP"has the meaning spenifled In acaaunting standards Issued by the Government A00ourdincg
Standards Ocard(BASS)avd the r"Inanolal Aocounting standards Board(FA.,8I3):'
c, When conducting an audit of tfao Sub-Reciplarrt'a performance under thls Agreement,
the Divielon iholl use Generally Aaoopted Government Auditing Standards C GAGAS"). As defined by
c.F,R.pooj,GA AS,"blso known as VwL Yellow Book,means generally a=vpted gravernment raudiling
standards Issued by the Comptroller i3eneral of tho United States,which are applicable to financial
audits."
d, If Pier audit shows It*all or any portion of the funds disbursed were not spent In
accorrdonce with the cand(tlans of this Agreement,the auI64tecipfont shall be hold liable for
t•eimburstiment to the Divislon of all funds not spent in accordance with#hose applloable rogulations and
Agreement provisions within thirty days after the Division has hotiftsd the Sub-Rsolplent of such non.
compliance.
9
s
0, The sub.Reciplont shall have oil audits completed by an Independent auditor,which
to defined In section 216,07(2)(1),Florida Statutes, as"an Independent certified public accountant licensed,
under chapter 471" Thai Independent auditor shall stale that-the audit compiled with the applicable
provisions noted above, The :audit must be received by the Division no later then nine months from the
end of the Sub-Rociplenfa fiscal year,
t. The Sub.RedIplent shall send copies of reporting packages for audits conducted In
accordance with 2 C,FR.Part 200,by or on behalf of the Sub.Recipient,to the Division at the.following
address,
DEM.Slt)gloAudi(Ceni.myflorlda.00m
9E
office of the Inspector general
2566 Shumard oal(Soulevard
Tallahassee,Florida 32NQ 21.60
g. The Sub-Reciplont shall send the Single Audit reporting pfiakagb and Form SP.$AC
to the Federal Audit Olooringhouse by submission online all'
JAUR ./f agnson-s-us-a-0i
h.. The Sub-Reciplent shall send any Management totter issued by the auditor to the
Division at Itle,foQowlhg address,,
Q9M§W9AMdAJGaM rev"WdAq_oM
28
.Office of the Inspector General
2666 Shumard Oak Boulevard
Tallahassee,Florida 32309-2,100
(12)M-PQR_TS
a. consistent with 2 0,F.R.q20a.328,the Sub-RecIplent shmit provide the Diviston with
quarterly reports and a close-out report, These reports shall Iricludo the current status and progress by
the Sub:-Recipleilt and ail subcontractor$In wmpleting the work,dospribed In the Scope of Work and the
expenditure,,offunds under this Agreement,in addition to Any other information requestad 4V the Division,
b, Quorterly reports are due to the Division no later,thall thirty(3o)days after the-end of
each,quarter of the program year and shall be serif each quarter until submission of the,sloes-nut report.
The ending dates for saah quarter of the program year are March 31,Juno 30,$0POMOor.30,-and
December 31.
o. The cjoso�outroportis dije 60 days after termInatiOn ofthis Agreement or 302 days
aftercornpiallon of the activities contained In this Agreement,whichever first,occurs,
d. if all required reports.and copies tire not sent to the Division or are not completed In a
manner arceptable to tits Olvlelon,.then the JD(ylslon,may withhold furtherpayments until they are
1.0
completed or may take other notion as stated in Paragraph(16)REMEDIES. "Acceptable to the Division"
means that the work product was completed in s oordonos with the Budget and Scope of Work.
e, The Sub-Recipient shall provide additional program updates or Information that may
be required by the Division.
f, The Sub-Reciplant shall provide additional reports and Information Identified In
Attachment 8.
(imQ&TONGw
a. Consistent with 2 C.F.R.§200.328 the Sub-Reciplent shall monitor Its performance
under this Agreement, go wallies that of Its subcontractors and/or consultants who are paid from funds
provided under this Agreement,to ensure that time schedules are being met,the Schedule of
Deliverables aid Scope of Work arc being accomplished within the specitled time periods,and other
perlbrroanoo gels are being sohlsvod. A ravlew shall be dono for each function or activity in Attachment
S to this Agreement and reported In the quarterly report
b, In addition to reviews of audits,monitoring procedures may include,but riot be limited
to,Can>alte visits by Division staff,limited scope audits,sodfor other procedures, The Sub-Rsciplent
agrees to comply and cooperate with any monitoring procedures/processes deemed appropriate by the
Division. In the event that the Dttiiislon determines that a limited scope audit of the sub-Recipleret Is
appropriate,the Sub-Recipisnt agrees to comply with any additional instrucdons provided by tine Division
to the Sub-Reolplent regarding such audit, The Subw-Reclplent further agrees to comply and cooperate
with any inspections,reviews,investigations or audits deemed necessary by the Florida Chief Finanolal
Offloor or Auditor General. In addiffon,the Division will monitor the performance and financial
management by the Sub-Reelplent throughout the contract term to ensure timely completion of all tasks.
(t 4W,&Bj=
a, Unless Sub-Reelplent Is a State agency or subdivision,as defined in section
765.28(2),Florida Statutes,the Sub-Reciplent is solely responsible to parties it deals with In carrying out
the terms of this Agreement;as authorized by section 768..28(,Iq),Florida Statutes,Sub-Reciplent shall
hold the Division harmless against all claims of whatever naturo by third parties arising from the worts
performance under this Agreement, For purposes of this Agreement,Sub-Reolplent agrees that.it Is not
an employee or agent of the Division but is an Independent contrwtor,
b. As required by soctlon 766.28(10),Ficr#da Statutesr any Sub-Reciplent which Is a
state agency or subdivision,as defined In section 766,28(2),Florida Statutes,agrees to be MY
responsible for Its negligent or tortious acts or omissions which result in olairns or suits against the
Division,and agrees to be liable for any damages proxlmstoly caused by the scats or omissions to the
extent sot forth In Section 768,28,Florida Statutes. Nothing herein Is Intended to servo Asa waiver of
sovereign Immunity by any bµ11eolplent to which sovereign Immunity applies. Nothing herein shall be
construed as consent by a state agency or subdivision of the State of Florida to be sued by third parties in
any matter.adsing out of any contract.
1T
o, As detinod in section 9,Od.31b Insurano o Coverage,"The note-Pederal entity
must,.at a minimum,provide the equivalent Imourxance coverage for real properly and equipment
acquired or Improved with Pederal funds as provided to property owned by tho non-Federal
entity,Federally-owned property need not be Insured► moss required by the terms and
oonditions of the Federal award.
If any of the following events occur("Events of Default"),all obligations on the part of the
Division to make further payment of funds shell torminete and the DIvisian has Me Option to exercise any
of Its r rnedles set forth in Parcagrsph(1 );however, the Division may make+payments or Partial psyrrrents
after any 5vents of Default without waiving the right to exercise such remedies,and without becoraing
liable to make any further payment if:
a, Any warranty or representation made by the Su"eciplent in this Agro anent or any
previous agreoment with the Division is or b000mos fates or Misleading In any respect,or If ttre Bob.
Recipient falls to kelp or perform any of the obli attona,terms or*ovonamts In this Agreement or any
provious apre arraent with the Division and has not cured them Intimely fashion,or is linable or unwilling to
meet its obligations under thisAgreement;
b. Material adverse change$oco,rr in the finanotal oonditican of tho'Sub- oolplent at arty
time during the term of Oils Agreement,and the Sur-Reolpfent falls to cure this adverse change within
thirty days from the date written►rotloe is sent liy the Division;
c, Any reports required by this Agroomant have not boon submitted to the Division or
havo been submitted with moon t, Incomplete,ar tnstrfflolerrt Informallon,or,
d, The Sci'ka eolpfent hoes failed to perform and complote on time any of b obligations
under thle Agreement
If on went of Default occurs,then the Division shall,after thirty calendar days written
notice 0 theSub-Recipient,and capon the$L1b.Re0IpIojjrs falluro to ouro within those thirty days,exerolso
any Ono or more of the following remedies,either aonourrently or oonseoutively:
a, Terminate this Agreement,provided(hat the iris-Roolpient Is given et least thirty
days prior'written notlr;e of the torminstlorr. Tne notice shall be effective when placed in the united
Statoo,first class mall,postogs prepaid,by r^egWared or cer•tlfled mall-return rocelpt requested,to the
address In paragraph(3)herein,
b, 0egin an appropriate legal or equitable action to enforce parformanoo of this
Agreement,
c. Withhold or suspend paymont ref all or any part of a 1`ec10,srt far payrrr00f,
d, Require that the Strt>.Roollalont refund to the Division any rraonies used for Ineligible
purposes tinder the taws,rules and regulations.governing the use of these funds,
e. exorcise any corrective or remedial aotions,to Includo but not be limited to
12
s
1, Request additional Information from the Sub-Rociplent to datermIns IN
reasons for or the extent of non;-compfiance or lack at performance,
II. Issue a written warning to advise that more serious rnoaouees may be taken
If the situation Is trot corrected,
111. Advise the Sub-Reciplent to suspend,discontinue or refrain from Incurring
'costs for any actIvIlles In question or
Iv. RequIro the SO-Reciplent to reimburse the Division for the amount of costs
Incurred for any Items detarminod to be Inellalbla,
V, The Division may Administratively close an Agreement,The Division mmy use the
admInl6b,ative cloze�out process when a Sub-Raalplont Is not responsive to roAsonable efforts to collect
required reports needed to complete the standard close-out process.The Division will make throe written
atlerripts to collool required reports before 1111pating administrative close-out.In addition,If an agreemont
Is admInIstrallv*ly closed,the Division may decide to Impose remedies for noncompliance,per 2 C.F,R,
200,339,conaldar this information In reviewing future award applications,or apply special conditions to
existing or future awards,if the DIvIslon noods to admirttratively closo ran a9fooment,this may
negativety Irqmot a Sub-Ploolplerifs ability to obtain Mum funding,
g, 5xeroJee any other rights or remed lee which maybe avallablO under IOW,
Pursuing any of the s0ove remedies will not stop the Division from pursuing any other ramedles In this
Agreement or provided at law or In equity. It the Division waives any right or remedy In this AgrearnW or
fails iv Wlsf on strict:performance by the Sub-Reolplont,It will not affect,Wdend or waive MY other right
or remedy of-tho Division,or aftat the later exercise of Ole same right or remedy by the DIvIslon for any
Ohor default by the Sub-Roolplent.
a. The NvIsJon may terminate this Aoreement for cause after thirty days(3O)written
nofloo. cause carl Include misuse of funds,fraud,liaolk of compliance with applicable rule*,laws and
regulation%,failure to perform on Urne,and refusal by the cub-Reolpfent to permit pubilo amoss to any
doournent,paper,lottor,or other materiel subject to disclosure under chapter 110,Florida$tatutes,as
amended.
b, The Division may tert-ninato this Agreement for cause after rejeoting tin appeal
sOmMod due to noncompliance, nanaotIvity,and/or as lack ofaxpenditum forfour(4)consecutive
quarterly reporting porinds.
o. The Division may terminate this Agreement for convenience or when It determines,In
Itsoole disoregon,that continuing the Agreement would not produce beneficial results In IlhO With the
further oxpenditure of funds,by providing the SO-Reolpfent with thirty calander days prior written nolloe,
d, The parties may agree to terminate this Agreement for their iYugual convenience
(hrotigh a written amendment of this Agroement. The amendment will state the offootive dots of the
tonytinallon and the pr000duros for proper oloneout of the Agreornent,
e. In the event that this Agreement Ira torrrtinated,IN Sub-tecipiont will not Incur now
obligations for the terminatod portion of the Agreement after the Cub-Rac 1plont has received the
notification oflormtriatfon. The Sub•I1ociplent will cancel asp rnany outstanding obligntions as possible,
Costs Incurred after receipt of the termination notice will bo disallowed. Tho Sub-Reolplonk shalt riot be
relieved of liability to the Division because of any breach of Agreement by the Sub-Reolplent, The
Division may,to the extent authorizod by law,withheld ppymenta to the Sub-Reolplent for the purpose of
set-�off until the axaot amount of damages due the Division from the Sub-Recipiont Is dotormined.
(18
a. The Sub-Reciplent shall ansum. that any procurement involving funds authorized by
the Agreement complies with all applicable f6deral and;Mete laws and regulations,to inciude 2 C,F.R.
§§200.318 through'200.327 as wall as Apperift It to 2 O,pA. part 200(entitled"Contract Provisions for
Non-Federal Entity Contracts Under Federal Awards").
h, As required by 2 CER.1200.310(I),the Sub-Realpient ahrall"maintaln records
sufficient to datall the history of procurement. "these records will include but are not necessarily Ilmited to
the following: rationale for the method of procurement,selection of contract type,contractor solootlon or
rejecticart, and the basis for the eontract priae"'
c, As required by?,C.RR,§200. 18(b),the Sub-Roclplerat shall"m alnfain oversight to
ensure that contractors por form In accom i ance with the terms,conditions,and speolfiostlons of Choir
i ntracts or purchase ordom," In order to demonstrate compliance with this requirement,the Sub-
Recipient shall document,In Its quarterly report to the Division,the progress of any and of subcontractors
performing work under this Agreement,
d, Ev pttor procurements by mloro-purchases pursuant to 2 C.F,R� §200.320(a)(1)or
procurements by small purchase procedures pursuant to 2 O.KR,§200,320(ra)(2),it tite 0-Roctplent
chooses to subcontraot any of the work required sander this Agreement,then the,aria-,Roolplent$))oil
frarward to the Division a copy of any soliobtlon(whether competitive or non- mpetltive)at least ton(1 q)
days prior to ft publicatlon or rommunicration of tho solicitation. The Olvisfon shall review the solicitation
and provide r4mmantsa,If any,to the Sub�Reclplent vrrlthin seven(7)business days, ConsIstant with 2
GY.R.§200,326,the Vivialon will rovgew the wioilulttailon for f omptlanco with the procurement standards ,
outlined in 2 C F,R.§200.318 through 200.327 as well as Appendix it to 2 0,F,R.Fart 200. Consistent
with 2 C,F,R.§200,318(k),the Division will not substitute Its judgment for that offhe Sub-Reclplent, While
theSub-Rocipiont does not need the approval of the i„livlWon In order to publish a competitive solicitation,
this review may allow the Division to identify deficiencies In The vandor re ulromonts or In the commodity
or service speolflcattlans, The Division's review and comments shall not*onatituts an approval of the
solicitation. Regardless of the Division's review,the Sub�RaOplent remalns'bound by all applicable laws,
regulations,and agreement tarots. If during Its review the DIvIsIon Islentifles any deficloncles,then the
Olvislon shall oommunlcate those deficiencies to theSub-Rociplont as quickly as possible within the
14
seven(7)business day window outlined above. if tho Sub-Rociplent publishes ft 0011APOVINO 801101tstiOn
after rKelving comments from the Division that tho solloltation is deficient,then the Division May,
1. Torminato this Agroofflont In accordance with the provisions outlined In
paragraph(17)above',and,
Il. Refuse to raImburse the Sub-Realplent(tar any casts a800clated with that
sollcitallor).
e. Except for procurements by MIMOIM,110006 pursuant to 2 C.F.R.§200A20(a)(1)or
pmouraments byamall purchase pracedtiros pursuavit to 2 G,F R.§200.820(s)(2),If tie Sub-Recipient
chooses to subcontmot any of tho-work rogulred under this Agreement,than the Stab-Roolplent shall
forward to the Division a copy of any oontomplmtod contract prior to ContrelOt MOUtiOn. The Division shall
riovlew the unsxiaMed contract arld Provide COMM Onje,if any,to,010 Sub-Moolplont,within seven(7)
business days, Consistent with 2 0,F.R.§200,326,tho Division will review the Wexa-Outod contract for
r>jjmpljarjce with the procuremont standards,owillned in 2 W.R.§200.316 through 200.321 as woll as
Appendix It to 2 C,F.R,Part 200, Oonsistent with 2 CY-K§200,318M,the Division will not 4UNMUlts Its
judgment for that of thesub-RociplenL While tho Sub�Reolplei*d does not need the approval of the
Division In order to fixeouto asubcontract,this review may spew the Division to Identify deflatonciss In the
terms and conditions of the sub writract as Well as,(jeficlenolos in the procurement process that led to the
subcontmot, The Dlvislon!$review a-rid wrnmorits shall not conslilkita an approval of the subcontract.
lRoggirciloss of the DIvioloWs review,the St&vRodplent remains bound by all applicable laws,regulations,
and agreemont terms. If during Its review t110 Division Identifies any deficiencies,than the Division shall
001y1munIcato those tioficiencles to the Sub-Heolpterij 05 quloj<jyaa possible within the saver(7)bu$11100
day window o(Itilned above, If the Sub-Roolplent exacutos a stibcontract after receiving 0,00mmunicatlon
1yol,a the DIVIObn that the evbcontract Is non-COMPIlant,thOn the Division may:
1. Toranate this Agreomorit in accardaticewlth the provisions outlinod in
paragraph(17)above;and,
It, Refuse to reimburse the Sub.Reolplent for any costs associated with that
subcontract. f. The Sub-Reelplentagraoto linclude ire the subcontract that(J)the subwritractorls,
bound by the terns of this Agreement,(11)the subcontmotor Is bound by all appilcablo state and federal
tows:and regulations,and(111)the subcontractor shall hold the Division and Sub-Recfplank hatmisse
against all alolms of whatever nature arising out of 1he performance of work undor this
Agreement,to the extent allowed and roqiAlred by law.effected
g. As required by2 CY3.§200,318(d)(1), the
standards of c*ndUCt 000fing conflicts of Interest and governing the actions of Its employees engag(ld in
the Oeleatioli,award and odministration of aontra0t$,"
h, As required by 2 C.F,R.§200.319(b)contractors that develop or draft speolflostiOns,
must.be excluded from
.requirerrients,ttaternOnt$of work,or Invitations for bids or requests for proposals
competing for such procurements,The Sub-recipient Or passµthru entity must dlsolose to the Division,In
watir ,zany real or potential oonflict of interest that msy arlso during they adminietrsttan of the federal
award,as defined by federal statutes or regulations,or their awn existing polloles,within five(6)days of
learning of the Conflict of Interest,"Conflict of interest"is conoidered as any situation where an etnploycas,
officer,or agent, uny members Of his 01'I7er immediate family,or his or her partner has a close personal
relationship,bust►less reationship,or professional relationship,with a reciple3ntor Sub-Roolpient,
1, As required by 2 i;Y.R,g2oo,319{ },the Sulu-Reulplent shall 0onduct ally
procurement under this argreament"In a manner ptWding full and open competition." Accordingly,the
$c►-Rooiptent shall)'Ot
1, Place unreasonable requirements an firms In order for there to quallfy to do
business;
ll. floquire unnecessary exp00e90e or excessive bonding;
11i. Use noncompetitive prioing practicos between firms or between affiliated
cprnnies;
IV, Execute non mpetitiva ntrttctj to consultartts tlttit are on retainer
contracts;
vR Authorize,condone,or ignore organizational contllcts of Interest,
v1, Speoify only a brand name produot without allowing vendom to offer an
aga.tivalent;
vil, specify a brand noire product lnstead of describing the p0rforMance,
a�peolfloaticns,or other relevant requirerme.nts that pertain t<a il'►e cesn7mcdity or service solicited by the
procurement;
viii, Engage In any arbitrary ad lon-during the procurement process;or,
Ix. allow a vendor to bid on a contract if that bidder was involved with
developing or drafting the$POWications,requirements,statement of worst.Invitation to bid,or request for
proposals.
1 11[Ejx6erA In these o cos where applicable Federal statutes expressly mandate or
encourage"atherwlse,the pla-Reciplant,as required by 2 CX,h't. 00.319(a),shall not Uses
geographic preference when procuring commodities or services wider this Agreement.
k, The dub-Roolpient shall conduct any procurement Involving invitationa to bid(1.0.
sealed bids)in tKamordance with 2 .F,r.§200.320(b)(1)as well a$section 267,057('l)(M),Florida
Statutes.
!, The:sub-Raoiplentshall conductarry larocurement Involving request$for proposals
(I'e,oompatltive proposals)In accordence.w th 2 C,r.R.§200.320(b)(2)as well as section 237.0 7(1)(b),
Florida Statutes.
m, For sooh subcontrarA,(lie Sub�Reclpient shall provide Information to the DivialOn as
to whether that subcontractor!s a tminarity business enterprise,as defined In Section 233,70,Flarlds
16
Statutes,except for the requirement the subcontractor be domiciled In Florida,on the required
procurement Method Report(Form t;), Additionally,the Sub-Reolpient shall comply with the requirements
of 2 C.RR,§200.321 ("Contracting with smell end minority businesses,women'a business enterprises,
and labor surplus area firms ).
n, F EMA has developed helpful resources for Sub-Recipients using federal grant funds
for procurements,1'hese resources are generally available at httpa;I/wwwfema,gavlgrants/procurement.
PkMA periodically updates this resource page sa please chock back for the latest Information,,While not
all the provisions discussed in the resources are applicable to this subgrant agreement,the Sub-Reolpient
may find these resouraas helpful when drafting its solicitation and contract for compliance with the
Federal procurement standards outlined In 2 C.F.R.§§200.518 through 200.$27 as well as Appendix it to
2 C.F,R.Part 200,
a. All attachments to this Agreement are incorporated as If sot out fully.
b. In the event of any inconsistencies or conflict between the language of this
Agreement and the,attachments,the language of tiie attachments shall control,but only to the extent of V
the conflict gar inconsistency.
c. This,Agreement has the fallowing attachrnonts.
i, Exhibit 1-Funding$ources
11, Exhibit 2 n Cortifloation Regarding 11e1ecommunications and Video
estrictions
III, Exhlblt -�Certification Regarding Lobbying
Iv, Attachment A—:program Budget
v. Attachment S—Scope of Work
vi, Attachment C—Dollverables and Performance
vil. Attachment D-•Program Statutes and regulations
vili. Attachment E—Justification of Advance Payment
Ix. Attachment F M-Warrantles and representations
.x, Attachment C-«Certification Regarding Daberment, 5uspenslon,Ineligibility
and Voluntary 5xcluslon
xl, Attachment H—Statement of Assurances
xli. Attachment I—Mandatory Contract Pfovislons
xill,. Attachment J—Financial and Program Monitoring Guidelines
xiv. Attachment K—EHP Guidelines
xv, Attachment L__Reimbursement Chooklist
t t�YT
a. if the necessary Funds are not available to fund this Agreement as a result of action
by the united States Congress,the federal Office of Management and Budgeting,the State Chief
17
l
Financial Officer or under subparagraph(9)b.of this Agreements all obligations on the part of the Division
to me(($gl)y 1kirther payment of funds shalt terminate,and the Sub-Reciplont shall submit Its dose0k,11
report within thirty days of reWIVInD notice from the Division-
b I,,voice$shall be submitted at least quarterly and shall Include the stIPPOrting
documentation for all costs Offt PrOlOct Or services. 'The final Invoice shall be submitted within thirty(30)
days After the expiration date of the agreement. An explan0oh of any circumstances prohibiting the
submittal of qU90dY Invoices shall be submitted to the Division grant manager as part of the Sub,-
Reciplonfs quarterly reporting as referenced in Paragraph(12)ofthis Agreement.
I o. Any advan' oe payment 'Under this Agreement le.su6js4t to 2 01F.R,§200.306 and,as
,applicable,section 216.181(16),Florida Statutes.All requests for advance paymonts will be reviewed and
considered on'a ra$e-l)y-case basis.All advances are required to be hold In An interost-bearing account,.
'date on,Which the request Is based,and a justliftbatlon
if on advance payment Is requestod,the�budget
statemont.shall be Indludod Iri this-AMOMOnt as Attachment a. Aitsohnient E Will speCHY the Orribunt Of
advance payment needed and provide an explanation of the nocatsity fbr and proposed use of these
,Wnds,, No advarloo shall be iccepted,for proosgaing 9 a reimbursement has beorl,oald prior tathe
submittal of a request for advanced payment After the Initial advanos,If any,.paymont shall be Made on
a reimbursement basis as nooded,
OMMMEM
a. Alt refunds or ropaymerfis duo to the Division under this Agreement are to be made
payable to the order of"Division of Emergeriey Mangooment'.and malled direolly t6 Ole following
addresst
of F.-Imargenoy Management
Cashier
2655 Shurnard 091k Boulevard
Tallahassee FL 31309.2`100
b. In accordance with section 2,16,34(2),Floilds,"itutos,Ito otledc or other draft Is
retumad to the Division for C011100tiOn,SUb.Reciplont shall pay the Division a Service fee Of$16-00 Of 6%
of the fade amount of the returned'ohook or draft,wh1ch6v6r Is greater,
The validity of this Agreement,to suW cl to the truth and apottracy of all the
Information,reprosentations,and MOW818 submitted or provided by the Sub-Rgolptent In this Agreement,
in any later submiesion or response to a Divislon request,or in any submission or reap I onso to fulfill the
requirementact this Agreement, All Of sold I nformatlQn,representations,and Materials ate Incorporated
Icy reference. The Ineo'cursoy of the submissions or any material changes shall,W the 0004 Of the
Division and with thirty days WON 110140 to the SUP-Recipient,cause the termination of thI6*Agreement
and tho roloolso of the Division from all"Ife obligOtlOhO to the 80b-Reclplent
b. This Agreement shall be construed under the laws of the State of Florida,and venue
for any actions arising out of this Agreement shall be in the tlroult Court of Leon County, if any provision
of this Agreement is in conflict with any applicable statute or mile,or is unenforceable,then the provision
shall be null and void to the extant of the conflict,and shalt be severable,but shall not Invalidate any other
prevision of oils Agreement,
c. Any power of approval or disapproval granted to the Division under this terms of this
Agreement,shali survive the term of this Agreement,
d. The Sufi-Reolplent agrees to comply with the Americans With plaabiilfies Act(Public
Low 101•3$6,42 UOC,Section 12101 which prohibits discrlminstion by public and private
entities on the basis of disability In employment,public accommodations,transportation,State and local
government services,and telecommunications.
e. "Chose who have been placed on the WryJ"vendor list fallowing a conviction fora
public entity crime or on the Atq!;9Wl vendor list may not submit a bid on a contract to provide any
goods or services to a.public entity,may not submit a bid on a contract with a public entity for the
construction or repair of a public building or public work,may not submit bids on leases of met property to
a.public:entkyy,may not be awarded or perform work as a contractor.,supplier,subcontractor,or
oonsuitant under a contract with a public:entity,and may not transact business with any public entity in
excess of$26,000.00 for a period of 36 months from the date of being placed on the convicted vendor fiat
or can the discriminatory vendor list.
f. Any Sub-Recipient which is not a local government or state ageruy,and which
racelvei funds under this Agreement from the federal govomment,caertifies,to the bast of its knowledge
and belief,that it and its principals;
1. Are not presently debarred,suspended,proposed for debarment,declared
ineligible,or voluntarily excluded from covered transactions by a federal department or agency;
11, Have not,within a five-year period preceding this proposal been convicted of
or had a civil judgment mnderad against them for fraud or a criminal offense in connection with obtaining,
attempting to obtain,or pcarrorming a public(federal,state or local)transaction or contract under public
transaction,violation of federal or state antitrust statutes or commission of embezzlement,theft,forgery,
bribery,falsification or destruction of records,making false Statements,or receiving stolen property;
Ill. Are not presently indicted or otherwise criminally or civilly charged by a
governmental entity(federal,state or local)with commission of any offenses enumerated In paragraph
( )f.11.of this certification;and,
iv, Have not within a five-year period preceding this Agreement had one or more
public transaotions(federal,state or local)terminated for cause or default.
g. if the Sub»Reciplent Is unable to certify to any of the statements In this certiificatlon,
then the»ub-ftilplent shall attach an explanation to this Agreement,
19
i
h. In addition,the Sub.Rociplent shall send to the pivlsion(by Small or by
facsimile transmission)the completed"Certification 11e08rdino Debarment,Suspension,
Ineligibility and Voluntary 9x4lusion"(Attachment G)for each intended subcontractor which Sub.
Recipient plans to fungi under this Agreement. The form must be received by the Division before
tbo$ub-Roclploot onters Into a contract with any subcontractor-
1. The Division reserves the right to unilaterally cannel this Agreement if the Sub-
Recipient refuses to allow public access to all documents,papers,letters or other material subject to the
provisions of chapter 11 g,Florida Statutes,which the Sub-Recipient created or received under this
Agreement,
j, if the Sub-Reciplent is allowed to temporarily invest any advances of funds under this
Agreement,any interest income shall either be returned to the Division or be applied against the
DIvisiotYs obligation to pay they contract amount.
k. The$tots of Florida will not Intentionally sword publioly fundod contracts to any
contractor who knowingly employs unauthorized alien workers,constituting a violation of the employment
provisions oontainod in 6 U,S.0,Section 1324a(e)(Section 274A(e)of the immigration and Nationality Act
(11NX)]. The Division shaft consider the employment by any contractor of unauthorized allens a violation
of Section 274A(e)of the INA. such violation by the Sub-Raelplent of employment provisions
contained in Section 274A(e)of the INA shall be grounds for unilateral cancellation of this Agreement by
the Division.
iA section 2:97.06606,Florida Statutos,requires that any state funds provided for the
purchase of or improvements to roal property are contingent upon the contractor or political subdivision
granting to the state a security Interest in the property at least to the amount of state funds provided for at
least 6 years from the date of purchase or the completion of the Improvements or as further required by
law,
m. Unless preempted by federal law,the Division may,at its option,terminate the
Contract If the Contractor 18 fOund to have submitted a false certification ae provided under section..
287,136(6),F,$.,or been placed on the Scrutinized Companies with Activities in Sudan List or the
Scrutinized Companies with Activities in tho Iran Petroleum Energy Sector List,or Won engorged In
business operations In Cuba or Syria,or to have been placed on the Scrutinized Companies that Boycatt
isrrael List or is engaged in a boycott of"lorael,
(23)_L0gj MH@JMN
a, 2 CY.R.§200,460 prohibits reimbursement for casts associated with chin lobbying
activities.
b. Section 210,347,Florida gtatutos,prohibits"any riisbursoment of grants and aide
appropriations pursuant to a contract or grant to any person or organization unless the terms of the grant
or contract prohibit the expenditure of funds for the purpose of lobbying the Legislaturs,the Judicial
branch,or a state agency+."
20
i
o, No funds or other resources received from the Division under this Agreement may be
used directly or indirectly to influence legislation or any other official action by the Florida Legislature or
any state agency.
d, The Sub-Reolplent certifies,by its signature to this Agreement,that to the best of his
or her knowledge and belief,,
1, No Federal appropriated funds have been paid or will be paid,by or on
behalf of the Sub-Recipient,to any person for influencing or attempting to infuenco an officer ar
employee of any agency,a Member of Congress,an officer or employee of Congress,or an employee of
a member of Congress In connection with tits awarding of any Fedora)contract,the making of any
Federal grant,the making of ally Federal loan,the entering into of any cooperative agreement,end the
extension,continuation,renewal,amendment or modiflcation of any Federal contract,grant,loan or
cooperative agreement,
11, if any funds other than federal appropriated funds have been paid orwilt be
;paid to any parson for Influencing car attempting to Influence an officer or employee of any agency,a
Member of CcngrOsa,an officer or employee of Congress,or an employee of a Member of Congress in
connection with this Federal contract,grant,loan or cooperative agreement,theSub-Recipient shall
oornplets and:submit Standord Form-LLL,"plsclosuro of Lobbying Aottvittes."
Ill. The Sub-Recip lentehall require that this certification be included In the
,award documents for all subawards(including subcontracts,subgrants,and contracts under grannt%
loans,and 000perative agreements)and that all Sub»H,eolplonts shall certify and disclose,
Iv, This cortifloatlon Is a rnattmrlal roprosontation of fact raper}which reliance Was
placed when this transaction was made or entered Into. Submission of this cortifloation Is a proroquisite
for making or entering Into this transaction imposed by Section 1362,Title$1,U,S,Code. Any persona
who falls to file the required certification shall be subject to a olvil penalty of not less than V0,000 and not
more than$100,000 for each such failure.
4, If this.subgrant agreement amou►lt is$100,000 or more,the Sub-Reciplent,
and subcontractors,as applicable,shall sign Attachment M—Certification Regarding Lobbying,
j24QMMaMOJAW TRAQ�.;,N1A�%
EXCEPT AS PROVIDED BELOW,ANY AND AtLL LATENT RIGHTS ACCRUING
UNDER OR IN CONNECTION WITH THE PSRFORMANCF.OF Tblls AGREEMENT ARE H RORY
RESERVED TO THS$TATS OF FLORIDA;AND,ANY AND ALL COPYRIGHTS ACCRUING UNDER
OR IN CONNECTION WITH THE PERFORMANCE OF THIS AGREEMENT ARE HEREBY
TRANSFERRED RY THE SUS—RECIPIENT TO THE STNTE OF FLORIDA.
a, if the Sub-Rociplont has a prowmristing patent or copyright,ilia Sub«Reciplant shell
retain all rights and entitlements to that preaaxisting patent or copyright unless the Agreement provides
otherwise.
2:t
b, If any discovery or Invention is developed in the course of or as a result of work or
services performed under this Agreement,or In any way connected with it,the S0,11eciplent shall rotor
the discovery or invention to the Division for a determination whether the State Of Florida will seek patent
protection in Its name. Any patent rights accruing under or In connection with the performance of this
Agreement am reserved to the State of Florida. If any books,Manuel$,films,or rather oopyrightable
material are produced,the Sub-Reelplent shell notify the Division, Any copyrights accruing under or in
connection with the performance under lids Agreement are transferred by the Sub-Roctp(errt to the Male
of Florida.
c, Within thirty day: of execution of this Agreement,the Sub-Reclplent shall disclose all
Intellectual properties relating to the performance of this Agreement which he or she knows or should
know could givo rise to a.patent or copyright, The Sub-'Rociplent shall retain ail rights and entitlements to
any pre-existing intellectual property which is disclosed, Folluro to disclose will Indicate that no such
pmpsrty,exists. They Division shall then,under Paragraph(24)b„have the right to all patents and
copyrights which accrue during performance of the Agreement,
d, if the Sub»h e)r°lplent quall#les as a state university under Florida law,then,pursuant
to section 1 Odh,23,Florida Statutes, any lnventlon conceived exolusively by the employees of the Sub-
Recipient shall become the We property of the Sub-Raciplent. In the case of joint Inventions,that is
inventions made jointly toy one or more errrployees of both parties hereto,each party shall have an equal,
undivided Interest in and to such Joint Inventions, The Division shall retain a perpetual,trrovocable,fully-
paid,nonexclusive license,for Its use and the use of its contractors of any resulting patented,copyrighted
or tredamarkod work products,developed solely by the Sdb-Roclplont,under this Agreement,for Florida
government purposes. 1
The:Sub-Reciplont certifies that it has the legal authority to receiver the funds under this Agreement
and that.its governing body has authorized tho a .ecution and acceptance of this Agreement, The Sub-
eraiplent else oer#lf e$that the undersigned person has the authority,to legaily,exsr;u#e and bind Sub- ,
l
Recipient to the term$,of this Agreement
( 6} P T P O 8
a. in accordance with 41 O.F,R.§t604,4(b),the Serb-Recipient hereby agrees Chet it will
incorporate or cause to be incorporated into any contract for construction work,or modification thereof,as
deflned in the regulations of the Secratary of Labor at 41 DFR Chapter 60,which is psid for In whole or in
part with funds obtained from the Federal Government or borrowed on the credit of the Federal
Government pursuant to a grant,contract,loan,insurance,or guarantee,or undertaken pursuant to any
Federal program involving such grant,contract,loan,'insrarance,or guarrantea,'tho f0ltawing equal
opportunity clause,
During the performance of this contract,the contractor agrees as follows.
22
i, The contractor will not disorlminato against any employee or
applicant for employment because of rase,color,religion,sex,gcaxual.
orientation,gender Identity,or national origin. The contractor will We,
afiirmetive ao>tlon to oansure that applicants are employed,and that
employees are treated during employment without regard to their race,
Such action shall Include,lbut not be limited to gender thefollowin or g-,
Employment) origin.
Employment;upgrading,demotion,or transfer;recruitm®nt or recruitment
adve0loing,layoff ar termination;rates of pay or other forms of
ccmpensatlo?n;and selection for training,Including apprenticsship, The
contractor' rots to port In conspicuous pieces,available to employees
and applicants for employment,notlres to be provided setting forth the
provisions of this nondiscrimination clause,
It, The contractor will,in all solicitations or advertisements for
employees placed by or on behalf of the contractor,state that all
qualified applicants will receive oonslderations for employment without
regard to race,color,religion,sex,sexual orientation,gender Identity,or
national origin.
III, The contractor will not discharge or In any other mariner
discriminate against any employee or applicant for omployment because
such employee or applicant has inquired about,discussed,or disclosed
the compensation of tho employee Orappifozant ar another employee Or
applicant. This provision shall not apply to instances In which an
employee who has access to the compensation information of other
employees or applicants as a part of such employee`s essential job
functions discloses the compensation of such other otaaployees ar
applicants to Individuals who do not otherwise have access to such
Information,unless such disclosuro is in response.to a formal complaint
or charge,in furtherance of an Wastlgation,proceeding,hearing,or
action,Including an investigation conducted by the employer,or is
consistent with the cnrotrtactoes legal duty to furnish Information,
iv, The contractor will send to each labor union or representativ$of
workers with which he has a.Colioctive bargaining agreement or other
contract or understanding,a notice to be provided advising the said labor
union or workow representatives of the contrmotoes commitments under
this section and shall post copies of the notice In conspicuous places
available to employees and applicants for employment,
v, The contractor will comply with all provisions Of Executive Order
i iVe of S eptornbor 24,1966,and of the rules,regulations,and relevant
orders of the secretory of Labor.
vl, The contractor will furnish all Information and reports required by
Exocutive Order 11246 of September 24,1966,and by rules,
regulations,and orders of the$eorotary of Labor,or pursuant thereto,
and will permit access to hie books,records,and accounts by the
administering agency and the Ssoretary of Labor for purposes of
Investigation to ascertain compliance with such rulers,regulations,and
orders.
vil. In the event of the contractor's noncompliance with the
nondiscrimination clauses of this contract or with any of the said rules,
23
regulations,or orders,this contract may be canceled,terminated,or
suspended In whale or in part and the contractor may be declared
Ineligible for Airther Gover►ment contracts or federally assisted
construction contracts In accordance with pr000dures authorized In
I~xec:utivo Order 11246 of September 24,1966,and such other sanctions
may be imposed and remedies invoked as provided in Exacutivo Order
11246 of September 24,1965,or by rule,regulation,or order of the
eorsry of Labor,or as otherwlse provided by law,
All. The contractor will Include the portion of the sentence
immediately preceding paragraph(1)and the provisions of paragraphs
(1)through(8)in every subcontract or purobase order unless exempted
by rules,regulations,or orders of the secretary of Labor issued pursuant
to section 204 of Executive Order 11246 of September 24, `1966,80 that
suoh provislons will be binding upon each subcontractor or vendor. The
contractor will take such action with respect to any subcontract or
purchase order as the administering agency may direct as a means of
enforcing such provisions,Including sanctions for noncompliance.
Provided,however,that In the event a contractor becomes involved in,or
1;s threatened with,litigation with a subcontractor or vendor as a result of
sucrequest
the k direction bUni fetes to enter ntotho osucrinh ali gation to protect the Intthe contractor maeres a of
the United Statos.,
b, TheSub-Recipient further agrees that it will be bound by the above equal opportunity
clause with respect to its own employment practices when it partlolpatas in federally assisted construction
work: !Provided,that if the applicant sea participating is a State or local government,tie:above equal
opportunity clause is not applicable to any agency,Instrumentality or subdivision of such government
which-does not participate In work on or under the contract,
o. The tub-Reoiplent agrees that it wig assist and cooperate actively with the
administering agency and the Secretary of tabor in abtainin9 the oompliance of oontractors and
subcontractors with the equal opportunity clause and the rules,regulations,and relevant orders of the
Secretary of labor,that it will furnish the administering agency and the Secretary of Labor suoh
Inform.ati►an as they may rsclolre for the supervision of suoh compliance,and that it will othen0se assist
the administering agency In the discharge of the agency's primary responsibility for securing compliance,
d, "Etas 0-11ectplent further agrees that it will refrain from entering into any contract or
.
contract modification subject to Imxecutiva Carder 11240 of September 24,1066,with a contractor
debarred from,or who has not demonstrated eligibility for,Government contracts and federally assisted
construction contracts pursuant to the Executive carder and:will carry out such sanctions and penalties for
•violation of the equal opportunity clause as may be unposed upon contractors and subcontractors by tho
administering agency or the Secretary of Labor pursuant to parr il,Subpart D of the Executive order. In
addition,the Sub-Rociplont agrees that if It falls or refuses to comply with these undertakings,the
administering agency may take any or all of the fallowing actions, cancel,to ninate,or suspend in whole
or in part this grant(contract,loan,insurance,guarantoe);refrain from extending any further assistance to
the Sub.Raolplent under the program with aspect to which the failure or rotund omurred until satisfactory
24
assurance of future compliance has been received from such Sub-Reciplent;and refer the case to 010
Department of Justice for appropriate legal proceedings,
(27)g"PLAMUNLUMMM69
The Sub-Reolplent hereby agrees that,unless exempt under Federal law,it will
incorporate or cause to be Incorporated into any contract for construction work,or modification thereof,
the following 0191USO' §
1, Contractor, The contractor shall comply With
40 U-$,O.§3146, and the requirements of 29 C.F.R.pt.3 as MY be
applicable,which are incorporated by reference Into this controot.
11, $ubcontraots, The contractor or subcontractor shall insert In any
subcontracts the clause above and such other clauses as the FSMA may
by appropriate instructions require,and also a clause requiring the
subcontractors to Include these clauses In any lower tier subcontracts.
The prime contractor shall be responsible for the compliance by any
subcontractor or lower tier subcontractor with all of these contract
clauses.
01. Breach, A breach of the contract clauses above may be grounds
for termination of the contract,and for debarment as a contractor and
subcontractor as provided In 20 0-F,R. 6,12.
it the Sub-Recipient,with the funds authorized by this Agreement,onters Into a contract
that exceeds$100,000 and Involves the employment of mechanics or laborers,then any such contract
must Includs a provision for compliance with 40 U.S,C.3702 and 3704,as supplementod by Department
of Labor regulations(29 CFR POtt 8), Undor 40 U00.3702 of the Act,each contractor must be required
Ito computs the wages of every mechanic and laborer on the basis of a standard work week of 40 hours.
Work in excess of the standard work week Is permissible provided that the worker Is compensated at a
rate of not less than one and a half times the basic rats Of Pay for all hours worked In excess of 40 houlm
In the workweek. The requirements of 40 US,C.3704 are applicable to construction work and provide
that no Wboror Or rnechanio must be required to work In surroundings or under working conditions which
are unt"nitary,hazardous or dangerous. These requirements do not apply to the purchases of suPPItOs
-or materials or articles ordInarIlY available on the open market,or contracts for transportation-
.If the Sub-Reclplont,with the funds authorized by this Agreement,entors Into a contract
that exceeds$,150,000,then any such contract must include the following provision:
Contractor agrees to comply with all applicable standards,orders or
regulations Issued pursuant to the Clean Air Act(42 U.&C.T401-7671q)
and the Federal Water Pollution Control Act as amended(33 U-8-0,
1261.1307)and will report violations to FEMA and the Regional Office Of
the Environmental Protection Agency(EPA).
If the sub-Roolplent,with the funds authorized by this Agreement,enters Into a contract,
then any snob contract must Include the following prov}signs:
i, This contract Is a covered transaction for purposes of 2 C.F,ft,
pt. 180 and 2 C.F.R.pt,3000, As such the contractor Is required to
verify that none of the contractor,its principals(defined at 2 O.F.R.§
180.0065),or its affiliates(defined at 2 C,F.R.§180.906)are excluded
(defined at 2 C.FA§180,940)or disqualified(defined at 2 CAR,
180.93�}.
li. yhe contractor must comply with 2 C.F.R.pt.180,subpart G and
2 C,F..R.pt,3000,subpart 0 and must include a requlrament to comply
with these regulations In any lower tier covered transaction It enters Into,
ill, This certification Is ra material representation of foot relied upon
by they Division. if it is later determined that the contractor did not comply
with 2 CYA.pt,180,subpart C and 2 G.F.R.pt,$000,subpart C,In
addition to remedies available to the Division,the Federal Government
rnray pursue available remedies,including but not limited to suspension
aridlor debarment,
Iv, The bidder or proposer agrees to comply with the requirements
of 2 C.F.R.pt, 180,subpart 0 slid 2 G.F,R,pt,3000,subpart C while this
offer is valid andthroughout the period of any contract that may arise
from this offer. The bidder or proposer further agrees to include a
farravlslon r ,airing such compliance in its lower tier covoracl transactions,
(31} l C
If the$ub-Rectpiant,with file funds authorized by this Agrooment,enters Into a contract,
than any such contract must Include the fallowing clause:
Byrd Anti-Lobbying Amendment,31 U.S.C.§ M2(os amended),
Contractors who apply or said for an award of$100,000 or more shall file
the required certification. Each tier certifies to the tier above that It will
not and has not used Federal appropriated funds to pay any person or
organization for influencing or attempting to Influence an officer or
employee of any agency,a member of Congress,officer or arnployee of
Goxrgress,or an employee of a member of Congress In connection with
Obtaining any Federal contract,grant,orally other award covered by 31
Each tiorshall also disclose any lobbying with non.
Federal funds that takes place in connection with obtaining any Federal
award.$uch disclosures are forwarded from tier to tier up to the
raelptent.
If the sub-Rectplent enters Into a contract with a subcontractor for an award of$100,000
or more,the subcontractor shall sign Exhibit 3—Cartification Regarding Lobbying,
"
a, if the Sub-Recipient.with the furls authorized by this Agreement,seeks to procure
gonads or services,then,In accordance with 2 C Y, R.§200,321,the Sub-Reelplent shall take the following
affirmative straps to assure that minority businesses,women`s business enterprises,and labor surplus
area firms are used renover off:
26
1, , placing qualified small and minority businesses and worneaS business
enterprises on solicitation iiste;
11, assuring that small and minority businesses,and women°s business
enterprises are solicited whenever they are potential sources;
Ill. Dividing total:requirements,Wbqn eG rn ca easib e,into smaller tasks or og_
quantities to permit maximum participation by small and minority businesses,and women's business
enterprises,'
Iv, stabiishing delivery schedules,where the requirement ngrmL which
entourage porticipation by small and minority businesses,and women's business enterprises;
v, Using the services and assistance,0 pf-OM-R,of such crgranize0ons as
the small Business Administration and the Minority Business Development Agency of the Department of
Ggm.rttcarca;and
vi. Rarluirirrg the prime contraotor,if subcontracts are to be let,to take the
afftrmativa stops listed In paragraphs 1.through v,of this subparagraph,
b, The requirement outlined In subparagraph a,above,somotimes roferred to as
"90010e00nomlo contracting,"does not Impose an obligation to set aside either the solicitation or award of
a contract to thesis types of firms. Rather,the rerluirernent only Imposes an obligation to carry out and
document the six affirmative steps Identified above.
a, T'ho"soc loeconornic contracting"requirement outlines the atfirmativo steps that the
Sub-Reciplerit rnusttake;the requirements do not preclude the Sub«I1ec1plent from undertaking additional
steps to involve small and minority businesses and women'a business enterprises,
d, The requirement to divide total requirements,when economically feasible,,Into
smaller tasks or quantitlos to permit maximum partiolpation by small and minority businesses,and
women'$buainos$enterprises,does not authortze the Sub�Reciplant to break a single project down into
smaller components in order to circumvent the micro-purchase or small purchaso°thresholds so as to
uiliixe streamllned acqui$ition procedures(0,g.'project splitting")
The ub¢Rediplent shall Wrnply with any,statement of Assurances incorporated a$
Attachment H.
?7
IN WITNESS WHEREOF,the parties hereto have executed this Agreement,
Uj-R CiP, 1 T.CITY of MIAMI-(ore Rescue)
f
C r
I
Name and Title; Arthur Nazi CA City Manager .
mate;
If signing electronically, By providing this electronic signature,I am attesting that i understand that
elootronic signatures are legally binding and have the same meaning as handwritten signatures. I am also
conflaning that internal controls have been maintained, and:that policies and procedures wore properly
followed to ensure the authenticity of the electronic slgneature.
This statement is to certify that I conflrin that this electronic signature is to be the legally binding
equivalent of my handwritten signature and that the data on this form is accurate to the best of my
knowledge.
STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT
Dlgltallysfgne11 Linda McWhorter
Linda McWhorter DN:horter,em 11AI da.McW Users,em=Preparedness,cn=Linda
McWhoder,email=Llnda.M[Whorte[@em.myflorida.com
BDates 2023.05.771729:54-04'00'
t;7yr „,,..., r
for:Name and`title: Kevin C�ii ectcar
mate. . .See a-si nature above.
28
EXHIBIT—I
Federal programs and Resources Awarded
THE FOLLOWING FEDERAL RE$OURCES ARE AWARDED TO THE$US-RECIPIENT UNDER THIS
AGREEMENT;
Federal Program:
Fed"Agonoy:
Catalog of Federal Domestic Assidanoo title and number 0W
Award amount- $101=10-0
THE FOLLOWING COMPLIANCE RF.OUIREMSNT$APPLY TO THE FEDERAL RESOURCES
AWARDED UNDER THIS AGREEMENT:
Federal Program'
Ijat applicable compliance requirements as 101101"',
1. ft-Recipient Is to use funding to p"rm eligible ao%4fles as Identified FY 2022 Department of Hornelaftd
SGDW#y Notice of Punding Opportunity.
2, Sub4Re*jent is subjeato all administrative and gnondal requImments as setforth In this Agreement or wig
not be in compowce with the terms of(he Agreement.
31 subAeolplent must comply,with speciffalmus,rules,or regulations that pertain to how the awarded
ragoomos must be used or how 9110billty determinations are to be made.
Afo7r.-2 OpFP.Part 200,and section 216,97(5)(a),Florida Statutes,require thatthe Information about Federal
Programs and State Projects included In Exhibit I be provided to the Sub-Roolplent
29
Certit'leation Regarding`releeornmurrloat 011E and Vtds:o 1 triatlons
ffectlye August 13,2020,DHSIFEMA Sub-Reolpients,as well as their contractors and suboontractom,
may not use grant funds under the Nonprofit Security grant Program covered by this Agreement and
provided In FY 2022 or previous years to.
1. Procura or obtain,extend or renew a contract to procure or obtain,or enter Into a contract to
procure or obtain any equipment,system,or service that uses"covered telecommunications
equipment or services"as a substantial or essential component of any system,or as critical
technology of any system,ar
2. Enter Into,extend or renew contracts with entitles that use or proAds,as part of Its performance
of this agreement or any other contractual instrument,any equipment,system,or service that
uses"covered lelecommunl08rtons equipment Of services#ee a substantial or essential
component Of any system,or as c ritioat teohnotorJy as part of any system.
This prohibition regarding certain talecornmunicatlons and video'survollianoo services or equipment Is
mandated by section$89 of tihe John S.McCaln National Doferise Authori tion Act for Fi�ai Year�11g
19 ti ��(2Ci1 B) AND appendix
� '2i?1g NI�AA),dub.i,.fVo» ,and�C.F.R.�.�»Ft. 2�.218,Zilv.32y,2C1Q�17 .,
Il to 2 C.F.R.mart 200,Sub-aeolplents may use OI IFBMA grant funding to procure replacement
equipment and services impacted by this prohibition,provided the gists are otherwise consistent with the
requirerr ants of the FY 2021 preparedness Grab Manuel,applicable appendix to the Manual,and
applicable NCF0.DFIBIF MA.will publish additional guidance in a subsequent Information Bulletin or
similar notice,per section 839(f)(2)-(3)of the FY 201g NDAA covered telecommunications equipment or
services means:
1, Tallsimm rrunlostions equipment produced by HusWel Technologies Company or 2"l»B
rpomtion,(or any subsidiary or affiliate of such entities);
2. For the purpose of public safety,security of Government futilities,physical security surveillance
of critical infrastructure,and other national security pines,video survelflanae and
tefecommunloaWns equipment produced by Hytem Communications Corporation,Hangzhou
Hikvision Digital Technology CgnEtpany,or Caahus Technology Company(or any subsidiary or
afflliate of such entitles);
3* Telecommunications or video surveillance services provided by such entities or using such
equipment;or
4. TalecommunIcations or video survaillanoe equipment or services produced or provided by an
entity that the Secretary of Defem,In consultation with the Director of National intelligence or
the Dlreotor of the Federal Bureau of investigation,reasonably believes to be an entity owned or
controlled by,or otherwise connected to,the People's republic of China.
In the event the Sub-Recslpient Identifies covered telecommunications equipment or s0WI0e8 used as a
substantial or essential component Of any system,or as critical technology as past of any system,during,
contract pehfoamance or at any time or.by any other source,the Scab-toolpient shall report the INbrrrratlon
to the&R,k
1. Within one business day from the date of such Identification or notification:The oontract number;
the order number'(s),it applicable;supplier name;supplier unique entity Identifier(if known);
supplier Commercial and government gntity(CAGE)code(If known);brand;model number
(original equipment manufacturer number,manufacturer part number,or wholesaler number);
Item description;and any readily availaMo Information about mitigation actions undertaken or
recommended.
2. Within 10 business days of submitting the aforementioned Information;Any further available
Information about mitigation actions undertaken or recommended.In addition,the Bub-Reolpient
30
shall describe the efforts It undertook to prevent Use or submission of covered
telecornmunicatiollS equipment or services, and any additional efforts that will be Incorporated to
prevent fIAUM Use or submission of covered telecommunications equipment or services.
aubzBoejpieQjt- CITY OF MIAMI (Fire Rescue)
Q Date:
Arthur tqoriega, City Manager
F�rinted Narne arid Title
If signing electronically: By providing this electronic signature, /am attesting that I understand that
electronic signatures are legally binding and have the same njeaning as handwritten signatures. I am also
confirming that internal controls have been maintained, and that policies and procedures were property
followed to ensure the authenticity of the electronic signature.
This statement is to certify that I confirm that this electronic signature is to be the legally binding
equivalent of my handwritten signature and that/understand that it is my responsibility, on behalf of the
organization, to ensure that we adhere to these restrictions.
31
EXHIBIT—3
CERTIFICATION REGARDING LOBBYING
Chuck the appropriate box;
0 This Certification Regarding lobbying is required because the Contract, Grant, Loan,or
Cooperative Agreement will exceed$100,000 pursuant to 2 C,F.R, Part 200,Appendix li(I),31
U,S,C. § 1382;and 44 C,F.R.Part'18.
0 This Certification is not required because the Contract,Grant, Loan,or Cooperative Agreement
will be equal to or lass than$100,000,
PPENt31X AI C.F.B.PART 1k—LERTIF CATiQN 1EGARtING LQGEY.NG
Certification for Contracts, Grants,Loans,and Cooperative Agreements
The undersigned certifies,to the best of his or her knowledge and belief,that;
I, No Federal appropriated funds have been paid or will be pain, by or can behalf of the undersigned,
to any person for influencing or attempting to influence an officer or employee of an agency,a
Member of Congress,an officer or employee of Congress,or an employee of a Member of
Congress in connection with the awarding of any Federal contract,the making of any Federal
grant,the making of any Federal loan,the entering Into of any cooperative agreement,and the
extension,continuation, renewal,amendment,or modification of any Federal contract,grant,
loan,or cooperative agreement
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person
for influencing or attempting to Influence an officer or employee of any agency,a Member of
Congress,an officer or employee of Congress,or an employee of a Member of Congress in
connection with this Federal contract,grant,loan,or cooperative agreement,the undersigned
shall complete and submit Standard Forrn-LLL,"Disclosure Form to Report Lobbying,"In
accordance with Its Instructions.
3. The undersigned shall require that the language of this certification be included In the award
documents for all subawards at all tiers(including subcontracts,subgrants,and contracts under
giants,loans,and cooperative agreements)and that all Sub-Recipients shall certify and disclose
accordingly,
This certification Is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by section 1362,title 31,U.S.Code.Any person who falls to file the required
certification shall be subject to a civil penalty of not less than$10,000 and not more then$100,000 for
each such failure,
The Sub-Recipient or subcontractor, c' t.sr , "�?If"1 ,certifies or affirms the
truthfulness and accuracy of each statement of Its certification and 6190INure,If any,In addition,the
Contractor unders ridsand agrees that the provisions of 31 U.S.C.Chap, 38,Administrative Remedies
for False Claims d Staternen s,apply to this certification and disclosure,if any.
Signatur of nubµ cipientlsubcoittractor's Authorized Official
Nainoxand Title o Sub-Recipient/ contractor's Authorized Official
ij..
Date 32
ATTACHMENT A
Program Budget
Below is a general budget which outlines ollgiblecategorles and their allocation under this award. Tile
Sub-Roolpient Is to Uti the"Program Budgov,-as a guide for completing Ilia"Budget retail WOrl($1100r,
below,
Tile Equipment category will require Authorized Equipment List(AEL)reference number.The Authorized
-e-quipment List(A EL)Is a list of approved equipment types allowed.under FEMNa preparedness grant
p1lograms.The intended audience of this tool is emergency managers,III responders,eild.other
homeland alsourItY ptofassionals.The list consista,of 21 equipment oategoft$divided lntiatOgOrl0s,
tertiary categories,and then Individual equipment items.'rho SAE L can be found at
http,,/Iwww.f ont-flit.
enl&goviguthorlzed-equiptin.
'file tow8for of Awds b0twaotip III the`vmjj(em Budget and Scopoof VVOW18 WmIttilld, I
R0*0ver,,the transAqr of fit l 6OW100 1000(4 0fdattypMhOfted,
Award Allocation—ls*,uo.0 $14 760,000-00
FY 2022-State Homeland CITY OF MIAMI State management&Administration $737,500.00
Security Grant Program— (Fite Rasauo)
Urban Area Selou"ItY initiative Expandable Award Allocation aftef-60/o $14,012,600-00
Issue 6#4
_Loduction
Li)e Activities(26%Of Mart!
allocation)Tills amountIs Wit hill
addition to the remaining award
amount but instead sloriffies the
amount needed to meet.the 26%
Management and AdyninistratI06
(the dollar amount which corrWonift $700,62,6.0.0
to 60/4'of the total local 096W
allocation is shown In the column on
licsc!p iiiii 55 1 1 1 11 111 iiii'lil,10-11-
MR! i,: all lin
33
SUDGET DETAIL.WORKSHEET
The Sub-Recipient is required to provide a completed budget detail worksheet,to the Division,which
accounts for the total award as described in the"Proposed Program Budget'.
If any changes need to be made to the"Budget Detail Workshee alter the execution of this agreement,
contact the Grant Manager listed in this agreement via email or letter.
duantt
2Co>�t` Issue# i
Developing hazard/threat-specific annexes
Developing and implementing homeland security support
programs and adopting ongoing DHS/PEMA national
Initiatives _F
Developing related terrorism and other catastrophic
event(prevention activities
Developing and enhancing plans and protocols
Developing or conducting assessments :1$43,000-0045
Hiring of full-or part-time staff or contract/consultants to
assist with planning, engagement,and volunteer
management activities
Intelligence and information Sharing—Metadata $43,000,00
Planner,Line item 2022„02
Combatting Domestic Violent Extremism— 000,00 $62,000.00 45
Screening, Search, Detection(LPR Analyst);Line 9 �62,
item 2022-03_
Cross-Cutting—Planning(P"rg to Include Planners t $1,192,477.00 $1,f92,477,00 45
and Consultants);Line item 2022-06
Protection—Cybersecurity(Cyber Assessments and 1 $230,000.00 $2301000.00 45
Training);Line item 022-06
Cross Cutting-operational Coordination (E'M T $100,000.00 $100,000,00 45
Technical Support Specialist);Line item 2022.07
Materials required to conduct planning, engagement, and
volunteer management activities
Travel/per diem related to planning,engagement, and
volunteer management activities
Overtime and backfill costs(in accordance with
operational Cost Guidance
issuance of WHTI-compliant Tribal identification cards
34
Activities to achieve planning inclusive of people with
disabilities and others with access and functional needs
anti limited English proficiency — --� --
Coordination with Citizen Corps Councils for public
information/education and development of volunteer
-programs _M
Coordination and material support to Citizen Corps
Councils and local firehouses for the establishment,
training and maintenance of CRT%
Update governance structures and processes and plans
for emer eno' communications
Development,and review and revision of continuity of
ratans plans
Development,and review and revision of the THiRA/SPR
continuity of operations plans
Developing or conducting equity assessments to address
planning and preparedness disparities for historically
underserved communities
ATN1PiiQ PE (� t#t S SQ4
4liowable orgar►Txa#c�naT Activities(HSGI ancE LE rP),
Quanti Unit cost T.atal Cas# Issue#.
Program management
Development of whole community partnerships
structures and mechanisms for information sharing
between the publicand private sector
implementing models, programs, and workforce
enhancement initiatives
Tools, resources,and activities that facilitate shared
situational awareness between the public and private
sectors -w
Operational support
Utilization of standardized resource management
ooncepts
Responding to an increase in the threat level under the
National Terrorism Advisory System(NTAS),or needs in
resulting from a National C ecial Securi went - -
.Reimbursement for select operational expenses .Y
associated with increased security measures at critical
infrastructure sites incurred (up to 50 percent of the
allocation)
Soft rarget(CroWded Places-In and 15,000.00 $5,000.00 46
DIsT don nperatfanal O ), Une item 2022-01 information, ::1
Overtime for rn, investigative, and intelligence
sharing activities(up to 50 percent of the allocation),
Hiring of new'staff positions/contractors/consultants for
participation In information/intelligence analysis and
sharing groups or fusion center activities(up to 50
percent of the allocation) -----
35
intelligQnce and Ini"ormation Sharing—Fusion 6 =$160,000.001
Analysts,Line/tern 2022.02 1'rotecf an-�Cybersecurity(Cyber Analysts and their
e�ipmeni ;Llne Item 20220
Hiringor maintaining staff
positions/contractors/consultants at SLTT levels to
deliver community preparedness training, resources and
material to schools, community-based organizations,
faith-based institutions and local businesses. _ - --
t~lirin pr maintaining staff
positions/contractors/consultants to create,support and
maintain CERT or Teen CERT
cost of migrating online services to the".gov"domain
TOTAL-OR
EXP=Nt3(rURI S $675;Ora0 06 45
777
Q13�11#( {11i �e0$t 1`O>~ t .`tSt 1#iSll@ -
Aitejwatle lrxe3reieeCents _
Design,g Develop, Conduct and Evaluate an Exercise
Full or Part-Time Staff or Contractors/Consultants—Full
or part-time staff may be hired to support exercise-
related activities. Payment of salaries and fringe benefits
must be in accordance with the policies of the state or
local unit(s)of government and have the approval of the
state or the awarding agency,whichever Is applicable.
The services of contractors/consultants may also be
procured to support the design, development,conduct
and evaluation of CBRi**!E exercises.The applicant's
formal written procurement policy or the Federal
Acclulsition Regulations(FAR)must be followed,
CrassµCutting—Planning(Exercises);Line item 1 $1,p77,184,0o $9,077,184.00 45
2022-06 _
�, �
overtime and backfill costs-overtime acid backfili costs,
Including expenses for part-time and volunteer
emergency response personnel participating in FEMA
exercises -- ----
Implementation of HSEEF
Activities to achieve exercises:inclusive of people with
disabilities and others with :access and functional needs ---
Travel--Travel costs(i.e.,airfare, mileage,per diem,
hotel, etc.)are allowable as expenses by employees who
are can travel status for official business related to the
tanning and conduct of the exercise projects . _�.�
Supplies- Supplies are items thak are expended ar
consumed during the:course of the planning and conduct
of the exercise projects}(e.g., copying paper,.gloves,
tape, non�sterile masks,and disposable protective
-
interoperable communications exercises
36
Activities to achieve planning inclusive of people with
limited English proficiency
idTAI.EXERCISE XPEN"URES 1,477,)ti4 t)0 45
Overtime and backfill for emergency preparedness and
response personnel attending OHSIFEMA-sponsored
and approved training classes
Overtime anti backfill expenses for part-time and
volunteer emergency response personnel participating in
DHS/FIRMA training
Training Workshops and Conferences
Activities to achieve training inclusive of people with
disabilities and others with access and functional needs
and limited English proficiency -, ---
Full or Part-Time Staff or Contractors/Consultants<
Crass-Cutting—Planning(rrainin�classes);Line t $13s,893,40 $136,893 00 45
Item 2022-0 �.
Trotection-C)/bers curity(Training Gfssses);Line f $36000,00 $360,00040 45
item 2022.05
Travel .
Supplies—Supplies are items that are expended or
consumed daring the course of the planning and conduct
of the training project(s) (e.g.,copying paper, gloves;
tape, and non-sterile masks,)
~Instructor certificationire-certification
Coordination with Citizen Carps Councils in conducting
trainln exerolses
Interoperable communications training
Activities to achieve training,inclusive people with limited'
English proficiency
Immigration enforcement training
Eligible Equipment:Acquisition Costs
The table below highlights the allowable equipment
categories for this award. A comprehensive listing of
these allowable equipment categories, and specific Quanti Unit Cost Total Cost Issue#
equipment eligible under each category,are listed on the ty
web-based version of the Authorized Equipment list
(AEI_)at http-/Itiv*vy. .fema.gov/autlrorized-
g uipment-list.-
Personal protective equipment
37
x�ti+r� !ev .eOrkq!!I
t;arnW�ttfng porrreatic 4llul�nt�xtlam��ts.�Itrtardicf an�na• '.. .
tfsruptlarl f`I»0 I rluiprnent auah��7"at31 ltl#, '► ar ac►p 911i,117'S. $1.19,576 AO 45
isif end Catrtaintri',�ttt Veat�i);Llna Ite1ri 2tf22.03;AFL
�t�t�X«t7Gt•TL�'tC?,p?hX�O+U�,�'�X l►/1«7' Vl/�,„ „.,,�..,..�,,,„„w
Res(ranee-C14Nb-CJn«SCflrtd 5aatA1'fty►pratacfiars art LE
(l�irplasive magaxlrie),Llna Rom 2022-13;AEI.t1021EX'»00- � $$11,726.00 $34,72B.Of1 46
q 1P
�� �opeG�tiG�al seEtr�h,�i�d
fntoillgance rlraaf In armatfrr`n 5harfn Survelflance
Plotfarms, Line Ite»x 2022»02,A #t?3d 07.ROVL,03()E. 1 $341,000.00 $341,000 00 46
barnbatting ba1»estFa Violent E±xtrerrxlsrrr�«Igtara+lctian and 1
{plaruption pi;Line ftarrr 2*22.03,AEL 00300.07« $1 d0,t7O0.vo $160,000.00 415
;UAS
r Carrtb ttirt�►Ca�meatic Vfcllortt ExhWolant»Interdl�d „
IWtf or1r2u p-Hon(MIgh tVISIOr 300910atarlln Patrol);1.1110 4 45
/022- Ar300-0/»TILA wxw�+wrsx F'
Camp ttlrt 13€1rr�ea'tic Vlalant f xtr 1n1a1zr-ScrVening
Saarch befoctfan(LpR pro,jacis);tin&item 2022.03;AM 1 $904,830.00 40
Ftaspc�r►s CSRNE�n141ass ;*arch artdRescua Qpar�i�lanS
(TR'1`g'quip1Ylent),Line item 2022.12;AEL 0 MR„02-MIGr
03$R`.01«S'PIbR,03$R-022�,PNY,03S1 .01-A&AO,03SF 02• 1 94,03 .0p 3341A3 .ttt1 5
T pE.,1 tff3R»OflwC llfl .08 02-01-LITS,19.Sa-OCt HON,OUR-
0J3-S{C{A�N,tyy►y,��yrS�aR/-03,-7yyyy'fy.�.�'I{d�y�Y,��{{'�O/$Sg,,01�3�41[I.�VYtON,��gy03ryy'0E.07,,SUAS,
03OE07-UPO.! IGr+,..'.+.t'II.OVRII RG1■IS.W...ISS
�'''Y,. '...�7u `�. .--„
Pr�telllgarra arrd tfRfarmatlart Sharing-RTCC Edge
Recardom with Ucensaa;Gina I104)202 2,AFL 4SN• 4 $7,500.00 $3o,000,00 4f
C v- s»�'uttfrrg-Operatlr WitCaara}Inatlan(ICS Saftw m);
Line Kern 20224/;AM 110010-05,088,04At-03-GISS, f $180,600 00 $180,000.00
45
045*04 NIwTW, 04AP 02 AV4877,
r
`'���ae,s�cclrttyS�l'jt►an�k�.�neC1#8gl,:lifi}�e�nt :' ��., j r:ry, a � ,z 3 „'"r ...,:.. , ... :....,..,:,w;,....s.�.«,�.r.::�w::......::.M:,.
pratactian b'ybomactrrlty(Cyf"rEqulpmenO Llrte Item 1 $24314 7.00 ,2r13,4S17.O0 Ott
777777
tit y.NJ./ sN y y.r py��Wequipm� t{( } W{�yv tliSi4 f �. i
Y
Iw'raapanso CaRH -Operational Carrrmunluatians;Lines
Itarrt 2022-16;AOL 110OCC »SAT,S,OOC1-O$»IRAC,OOC 1 $4�"2,27 .00 $472,277.00 d8
Carrmbattitrg DO'ffleatta V10100t ExiMMIsm« Scr e171rag,
Search and VafactIon 04axmat UO."ItOrs),Line ltom 2022- 1 ,�71,0$0.00 $71,660 00 40
W,AFL 1I07CS'-01-KAVC,o1co•Ol•DPAW and 21ON•00-
MAN
38
cart tiat lnq %V14Iorat Eximmism- t
Hazard idontitiaatlrrrr(ChemleallExpinsrve Analyzer),'Llrre 1 $38,000.00 $36,04D,00
item 2022«03 AEL 17 [ r1 •LISif31110U«1ftiAiN,«.M...M. w, w» .. »,,. �., . ..
1 rtltlatlon--_W7eats and 118,ward fdsntlficatirrn(Methane
Detector);Line Item.202ZOO;AEL tk07RO-014l 21ON- 2 $30,000.00 46
w. ,
� ,...,.H.,...�j' .,
ht�minwpptj 9gglplYignt
rResprrnse«CBRNE-pn«Scene S►gcrrrity,protection and E
Nyayxmjjrz�t)Emergency
�iTraffic Signals);Line Item 2022.13; 2 $70,400;4U 46
Ak:.Iw)T/,t,V(516{.AV'141
I�li7lt.t� M��F�� t`.., ••. ,.-•.• w s...�.»'.,,,,'+.,..h.».w+.+....�.:,+-:s�.h..,,w y j 4 t' 'f+r'wY i
Respense•t;SRHE-pliblic,Health,Healthcare an d E'MS t?t1D.00 0
(, ICI&us Upgrades front M8 to AI..Sj,Line float 202214, 1 $426t000.00
Y
Nownso.68PRO—pualrc Ili' rs and CMS 18 $2,000.00 40
Cefiirrfrlat+vrs Lime i eM 2022.14,,AEL MONt,E•03 D rAE
; 'a ur q 1i tsnt O Iat oYs tteri� 'po Or.aells�.
iefFcs3 .7177
. ` Y ram,-: �, t__� ;: �•.
71
t1 tNnGldenk, arise Vehicles ?
Con.1hattin0 Domestic Vla)errt Extril Onvtr'errnferrtal
Response,Noolth on Sad t e(hi 1'ta2'Plrojaat);title Item f $300,000.00 $300,000,00 46
2022" ,AOL#12ViE-00•918S,O hi tt3Mt7Ei Tl',0006-01-
i�lA( fY1 g1d"i11(12_eNSllrl 01AIR-03«1�Ai�A and il802»03-tPE
.m. w,.w,,.y,.x..,: ......+.rtw«.nrn+n+..�,.....•,..»....««......•,,.»..+•.M.+.....+.n....o-..ww, ..�......,. .mow. - ..a.a.,...rw»w. .ww•`w'•w" "'"`."°":`."'°"• ..
Response fRNE-Critfcai 7ransptartation;bins items
ton-I�l,AEI,#12VE-tIO«Si�EC,12 00«CN;C V t2T', -00- 1 $2,�98,�3�,Ii0 ,�2,79f,734.00 *�
i1 OV1R,121/E«00»MISS 18S8«00-SPIO --
.n r•..n'x+r«rtun+M+YwWNw'Mn uwvwlw..+/+MI+M+A•ww.M
m.w.rw.we.+"Mn+ihen».tw••w —. w.+.',wwwv
Res,Dorree Ci3RNE�iGttOlstic�s 8nff 5uppiy�.Ww. -
1144ne,0ern+arrt(I«nS1e0481X?eployahlo equipment Pmjoct)i 1 $104,000-00 $194,000,00 0
Lino item 2022.11;AM,012VE-00.8PEC,12M.00-TRO ',
148 w 01 S10P 30Ew03-SION
r'rQti ►114� C1E3 �iiV80t�nt} uiOtnnt
�, l 4r r of 1•n ';,, .;��,....:,a;,,o. .? r Ss,`.ni.�'�..-..�...o..-.., .-.:
�ntel�;�eraa��rtd infornratlasx�A�rir7��.RT��p h�arS t .
uvitir I n)ntanance Pia►,bfne Item 202 r+02r A,EL tR13IT-O+D� 1 $600,000.00 000,000.00 40
rMM }x��Ynr`�1�.,� { � ���'ja''ry�nyM�i�arl� ..�..� .��. ,;�.�.�.,. ...~,�- •
ty�h�8 A717'�ilGl�,}y,-Y.�.!� {'•Vl�4t�miw« f 1 t w-.t• .'r
Soft Terfyyet/Ct�►wded Pia�ces Physi i protective
itleesuras(CCTV),;L no Item 2022«01 f AE'L 014$W.01«VI,DA, 1 $444,000.00 $444,000.00 46
04MW.01,.INI°iW,04m.C«03. l"�iP,210*004JAIM,21ON-00-
iTecrrvarV IrrPrastrttcttrre S ,'ems{Bacietap E#trernetj;,Line 1 pa 000,00 $2s,000.00 45
CI
Item dD22«16`A
.�,. ti» i4C1 1t1«CHOP .. ,.� .....«.�..
pnepOtian.and p resning2YstotL.
Anirnai Care and FOrelgn Animal Mouse w
�E�tNrM i�rsu�'it��an�rsl'�t�spon;se;wratet�raft r 7 ..• ,.aM.. �:,.�...' •:�::.,...�.._�•�:;,, � ,:,�
3S
�7R,aspanse CSRN6-Critical 7"rat7spwarta#Ion;Line iterll 0�001.0 w$80,Ot�2+ 4 4
202240,ARL OIYWC-00-BOA �� � �-
C IRNR'Preve(ition and.Rqspanse Ur<mann d AirareCt m .�
CBR �4yittii rx gC�ipmer�t .. .. »� .w
Respons Ct3FtN -� �sttas nd Sap ly+Chain $ f gt?. U � D,ry A,tlp
Managern% of(1:or�rllfis);L1ne... 2 2-f2;, 1"t» 18t1NM•00�
46
BULK
Ctitica}empr enc su Iles
r xotl 4 i erlt Gd its i(nclti�any Doha#ructi4i� #rengv�tiati costs nitis chtgatyF Wtittet� +f�txr st Ue
a(tta� uttia l r_ i P
rovid0d,f� „rF1UiA tier tGith >a$ ct cta:tclhdsicr..consttuet(Qnor r�rtaystian `--.'
ltrtarllgenQ and.lnformatlarf Sharing Fuslon operations; 00Ci,tt{3
t.itla 1ta 2022.02r ASL 0.18MOO.00+ ;04NMONNMW $240,000.00 $2dtl,
Community Rrraparadraza arfd ialenolr�»Csxfrttnur►tr
FfeslilarlCs(t;ORT[flitirrf vos);Line iterr)2022.04,;APL 1 $d�1 ,p0(1 OI1 4AB,O+t?0.#J0 d0
190N.00» G>iC,•OOC -----
Croov"',"lrr r 1pdratlfon l ovrd ( t C
�tsltan�trntafit;�J;Llne 1#arll�i��!�fl�;A. 'i,��1�1��00�4rW�t�►
DBC ►.p aVl+Ct N, N.00�jNS7;04HW_Q1,4NHW,0 AP-00-
CDS$,21CMt7QµlirAIN, 14CI-4.0•COOP,07SE-03-ovS,
JOY,O LpC�/Fp!C.O,,&PR7Y,0OCC-02-DSAC,1lPE-.gt4SIOCP-01' 1
080p.03p AC, 31r.WN"MxAT,04AP-//-KF7 87 ,t181.iit 69 ;889.Ot� f$
i]atYlr «p •PRC.I,�M�CC 09-CiwI.L,210N.00.ONS ;21 GM-00-
MAIN,06CC•03-SAT'O,21OMOt1 NIP,04ND-03-DISP,COOP—
MittOatrvrl I„t�nR•7"arnl'vulnembiU adarcttan
{M€rirrt znrrrrs:p taustrrinment of UASO RguTprnen#);;Llns 1 $17$, 8 .0(l $t Y8,480.Ot1 �i0 3
ias 2t It p� WAVE-mass Search.and.liesava X?pS(Mfrtfi�
Cia ipllne 7'rarinirl t Prop))1,L1n ltanl 2022-�12,.AM.,OfGN� 9 .$120,000.00 $120,04ia►.00 46
00.0 7` 21c N ttt7»INST ., , .. ..-»
tC i EOJU,P t:�[�1' kF' NDl7 Ut
Wring of fulklme,c)r par t.W171 a
ccntry tcr.�iconsultantw to assist with the management
clfthe re$peetive.grantprogra(tl;.appllcatien
requirements,and compliance with'reporting and data
collection r�en
tl�&A S8{farypersol►no1, Lineftem2022��7" ~� 1t2,#1Up,A4 W , �61U,v�!lO�pq� ����.
vw�++..,w«.�.+...'n'+.u......++.rw.+,ws*i•.w+wr.rwnw.ne.,+iri..rw.+u.w�^.++"—e»+r+eewwr.awe.....^,+n+.'rya,.�.a�w.+.nw.. .w.w.ns.......w.+.. ..+wwu.+.+....+^nw.
Development of Coasting plans for Information oulieetian
and processing necessary to respond to,DHSI EMA data
cells
overtime end backHli casts:0"ttims expenses are
defined as the resvIt of personnel who warmed over and
above 40 hours of weakly.work time In the performance
of FEW—approved activ ties within the scope of this
grant.Sackfill Casts also called"Overtime as Sackful"are
defined as expenses from the result of personnel who
are Working overtime In order to por OMI the duties Of
other personnel who are temporarily assigned to p MA—
approved actloles outaide Iheir core responsibilities,
Neither overtime nor backfill expenses aro`the result of
an increaseof � rlvaient ffT
Trowel expenses
NIA ���'�'���'�.._,_.�.�.,.�.m....,..� .,.,.,�.�. �.�..�. $20 �..
MeatinVolated expenses . .
w-Acrtharlz-ed offica equipment;Inelud►ng parstinal
computers,laptop computers,printors,.LCD projectors,
and other equipment ar software which may be required
to support 0.10 Ir nplementatlan of the homeland security
46
office Supplies,tine ROM 20221-2 7 � �2�}OOU Gt�� S20,000.00
he
foltowir►g are allowable only within the grearnont
period: Recurring feestdhOrgss associated with certain
equipment, such as cell phones,faxes
Leasing and/or renting of space for newly hired
personnel to admiMstar programs within the grant
Recurring Expon$09,LIM lim 2022.0 $101000100 $10,00000 46 _
Completing the Civil Rights Evaluation Taal
anluoting activftles related to evaluating project
eft etiveness far HS00 ended projects
$14,012,600
TOTAL AWARD 5XP.ENMI RES
ATTACHMENT 8
SCOPE.OF WORK
Sub-Recipients must,comply With all the requirements in 2 C F.R.Part 200(Uniform Administrative
Requirements,most principles,and Audit Require Men%for Federal Awards).
Funding Is provided to perform eligible activities as;identified In the Donlestio HOMMIand security—Fedoral
Emergency Management Agency,National Preparedness Directorate Fiscal Year 2022 Homeland Security
Grant Program(HSGP),consistent wRh the Department of Homeland Security State$tW00Y. Vilgible
activities are outlined hi,tbo SOP Of Work for each category below:.
issue and Project I)OW101011-Issue 46.The Urban.Area Security Initiative(UASQ has
' ManaLgamont and Adin.-Inistration(M.&A)coots assoclated-wIth It.The DIVIslon-of
allowable
Ernergeocy Management,as the design tad State AdmIrkistrative Agency, retain five(15).percent will t I
of the total UASI amount allocated to Florida fqr M&A purposes.These funds will provide the SM
with the means�to manage and administer the UASI grant.7he proper management and
administration of these funds ensurea that each project listed will be fulfilled,or partially fulfilied,more
efficiently while remaining In compliance vAth the DHS Federal Fiscal Year 2021 Homeland Security
Grant Program Guidance
Il. Categorke and Eligible ActiviWais
FY 2022 allowable costs are dMded into the 16110WIng categories W this aqrseme6ti Plahning,
orpnizotlonal,Exercise,Tralv*.19,gqtIlpment and Managemont'and Administe.Wom Eaoh
categorft allowable Costs have been listed In the'Budget petall WofkshOet"above.
A. Allowable Planning Relat ad Costs
HSGP fpnds may.be used for arango of omerganoy prepaivriness,and management planning
80tiVitles such as those ae$oclated with the development.,review,and rev[slort of the THIRA,SPP,
continuity of oPer0ons Plan%and other planning actWifies,that support the Goal and placing an
emphasis on updating and maintaining 6 current EOP that conforms to the guidelines outlined In CPO
101 V 2.a
Developing hazard/threat-specific annexes-illat Incorporate the range of prevention,
protection, response,and recovery activities;
, adopting DHSIFEMA
Davolopin�and linplornSMInghiorneland securksuppod programs and
national InMeWeW.
• Developing related torrorlern and other oatestrophlic event proventilon WN11109;
Developing and enhancing plans and PrO100018;
Devebiping or condgeting assessments;. les(not for
Hiring of full-or part-time.staff or-a cintraWwnsultants to assist with planning acwIlt
-the purpose-of hiring public safety personnel Wiling traditional public safety dudes);
* Materiala required to conduct planning Activittes',
* Travellper diem related to planning WIVI006,'
a Overtime.and bwokfill costs OAAccordance-with operational.Cost.Gqldarwa));
v issuance of WHTI-compffant TrIbiti Identiftation card; .Activiti to achieve planning Inclus .
Iva of people with disablittles and others with access and
a es
funotional needs;
CodrOnation Often .0or ps Coundis.for puNla InfOrnStionleducation and development Of
* with
volunteer program s;
* Coordination with Citizen Corps Counolls and local firehouses for the'ostablishment'.training
and maintenance of CERTs
a Update governance structures and processes and plane,for emergency communications;
* Development,and review and tevislon of continuity of OPMW 8 Plans;
# Development,and ravlow and:rovision of the THIRA/SPR qon0nuity of operations P19IM;
39
Developing or conducting equity assessments to address planning and preparedness
disparities for historically underservod communities
• Activities to achieve planning inckwive of people with limited English proficiency,
B. Allowable Organization Related Costs(HSGP and UASI t)nty)
Sub-Rec,lpients proposed expenditures of HSGP or UASI funds to support organization activities
Include.
Program Management,
Development of whale community partnerships;
+ Structures and mechanisms for informrratlon sharing between the public and private sector,
* implementing models,programs,and workforce enhancement Initiatives;
• Toole,resources,and activities that facilitate shared situational awareness between the
public and private seniors;
,r operational Support;
Utilization of standardized resource management concepts;
• Rosponding'to an lnrtrease In the threat level under the Natlonal"rorrorism Advisory System
(NTAS)or needs resulting from a National Special Security is vant;
Reimbursement for select operational expanses associated with Increased security measures
at critical Infrastructure sites Incurred (up to 60 percent Of the allocation)
�► Migrating online services to the".gavo Internet domain;and
Overtime for Information,Investlgative,and intelligence sharing activities(up to 60 percent of
the allocation)
baying salaries and benefits for personnel to serve as qualified intelligence Analysts,Per,the
personnel Reimbursement for Intelligence Cooperation and Enhancement(PRICK)of
Homeland Security Act,Pub,L.No. 110.412,§2,codifled in relevant part,as amended,at 6
UB.C, 609(a),HSGP and UASI funds may be used to hire new staff and/tar oordractor
positions to serve as Intelligence andlyets to enable inforrnation/Intalligence sharing
capabilities,.as well as support oxisting Intelligence analysts previously covered by HOOP or
UASI funding,See 6 U.S�G.§609(a).To be hired as an Intelligence analyst,staff and/or
contractor personnel roust meet at least one of the following oritorla;
Gomplote training to ensure baseline proficiency in intelligenco analysis and
production within six months of being hired;and/or,
r previously served as an intelligence analyst for a minimum of two years either In a
federal intelligence agency,the military,or state aridlor focal law enforcement
Intelligence unit.
# Miring or maintaining staff positions/contractorsloonsraltants at MTT levels to deliver
community preparedness training,resources and material to Schools,community-based
organivations,folth-based Institutions and local businesses.
* Airing or�maintaining staff positions/contractors/cvnsultarits to create,support and maintain
CSRT or'reon CER`i"
Intelliganco MalyatAotivitles Allowable Costs(14SOP and UAW)
All fusion center analytirel personnel must demonstrate qualifications that most or eatceed
cornpetencios identified in the Common Competencies for state,jowl,and tribal intelligence
certificate Which of completion f such trait g must be on file of wi training the SAAeadod or°Intelligence analysts.A
staters and Urban Areas must)ustlfy proposed expenditures of FISCP or UASI funds to support
organization activities within their iJ submission..All SAM are allowed to utilire up to 60 percent(60%U)of
their HSGP funding and all Urban Areas are allowed tip to 60 percent(60%)of their UASI funding for
personnel costs.At the request of a SubwReciplent of a grant,the FEMA Administrator may grant,
a waiver of the So percent(60'%)limitation noted abovs, Request forwailvers to the personnel
cap must be submitted by the SAA to GpD in writing on offioiat letterhead,with the following Information;
40
Documentration explaining why the cap should be Waived",
w C;onditions under which the request la boing submitted;and
A budget and method of calculation of personnot cants both In parcentages Of the grant,award
and in total dollar amount, "C'o avoid supplanting issues,the request must also Include a three
year staffing history for the requesting entity,
organizational moilvitles undor HSGP aid tlASI inoludoa
Operational gvertln'te Costs. in support of efforts to a►trance capabilities for detecting, deterrino,
disrupting, and preventing acts of terrarlsm anr� other catastrophic events, operatiranai overtime costs
are allowe:ble for inoreased protective:seourity measures at critical Iriftotruoture altos or other high-risk
locations and tra enhance pubilo saafety during mass gatherings and high-profile evente, In that regard,
HSCP Sub-Reolplents are urged to 0onsider using grant funding to aupporl weft target prepraeodness
activities. HSGP or UASI funds may be used to support ScAlect espsrrrtlonal'W011,40$ assoclatvd with
Increased security measures In the authorized cptogorles,cited below
Sraolcfill and ovortime expanses for,staffing State or Major Urban Area fusion centers,
ac hilring of Qontraoted aew.0ty for critical 100strup0e sites,
w participation In Regional Resiliency A esament Prognarn(RRAP)activities,
s Public,,safety overtime;
This 32 or State Active Duty National Guerd deployments to protect oritacal infrastructure sites,
Inoluding all resource that are part of the standard National Guard deployment package(Note;
consumable costs,sUCh a$fuel expeftses,are not allowed except as part of the standard
National Guard deployment package);
increased border security gctivities its coordination with CSR,
Natlonal Terrorism Advisory System;
Designated National Security Events;
+Spociai Event Assessmarct Rating(SEAR)Level 1 through 4[Events
States of Smorgeney,
Nrcflonal Critical Infrastructure Prioritization Program(NCiPP);
•Directed Transit Patrols;and
.operational support to a Fedor€a],Agenoy.
Opemilonal Ovortlme Re€iuesta.
. Except for an elevated WAS siert, liSOP or Veol funds may only bo spent for operatlar►ol
overtirno costs upon prior writton approval by FOMA.The SAA must subrmit operational
avQrtlrrra recisa+s In writing to its assigned pEMA Prvgrarrt Analyst(PA).FEMA will consider
requests for special event gciivitlos up to one year in�advanao.However, such requests rust
bo within tha award's current period of performance and must not resent in the noed for q i
request to extend the period of PWI`Ormanw,
* ,All oporatlonal overtime requests mutt raleorly explain how the request rrrt is the cariterla of
oav or more of the categories listen aboft Requests trust address the threat environment as
It relates to the event or activity requiring operational ovedimo support and explain how the
overtime activity its responsive to the threat.
* past-event operational overilryie reguosts will only be considered on a misewby-caso basis,
Where,it is dernorttttra f that exigent circurnstances pfevented subini"ton Of a 1`0(10et in
advanos of the event or activity.
Under no vir-oumstanoes may DH$$IFF.MA grant fuhding be used to pay for uo:its already
supported by funding freers(another federal source,
A States with UA Sl)catiedlollons can use funds retained at the state 16tel tax reimburse eligible
operational overtime expensesincurOad by the state(per tho bovs guidance limitations),Any
UA91 funds retained by the strato must be used in direct support of the high-risk urban arena.
States roust provide documentation to the UAWG and DH,S/FeMA upon regUest
41
1
demonstroting haw any OASI funds retained by a stato would dire*support the high-risk
urban arsa,
�► FEMA will oonsult and coordinate witF►appropriate 01•I5 components as necessary to verify
information used to support operational overtime requOsts.
poesonnel Coate(HSQP ood UA Q
Personnel hiring,Mrtlnle, and backfill expenses era )emitted under this grant to perfprrn S110�rraills
HSGP planning,trainl►�g,exerclae,and equipment acf1vitles.Personnai may include but are riot limited to
Etraining and SA funded actiult 63 intelligence analysts, and:rern statewide In roperablitters for activities y coordinators assoclatdd �( W Os),ith HSGP and
Sub»Reclplents should refer to lraftarmatlpn StIllotan No.421b,Clarifioation on the Personnel
Relinbunsement for Inteiligence Cooperation and Enhancement of ljonioland$sovrlty Art of 2000(Public
Law`I Iq-412—the PRiCE Act),October$0,20i g,H80p funds may not be used to support the hiring of
any personnel to fulfil traditional public health and safety duties nor to supplant tmMonal public health
and safety positions end responsibilities.
The following 0efinItions apply to personnel Costs;
fildnig.SWe and 10081 entities may use grant funding to 00VOr tine salary of nowly hired
personnel who are exclusively uvidortaking allowable UMPF-i grant activities as specified
in tills guldanoo,This may riot include now porseannel when are hired to fulfill any non-
DHS/FEMA program activities under any circutns# ra s.Fairing will always result in a net
Inomasse of Full TIM Equivalent(I+Trz)eMfrloyOes,
ver'Ohne.These expenses are limited to the additional costs that reavit from personnel
working over and alxwla 40 hours of wsskiy work tirite as the dimet result of their performance
of WSME 1iA.-approved activities specified in this guidance.Overtime as&otalatad with any
rattler activity Is not eligible.
l nz kfJjPRelated overffrrae.Also palled"Overtime as Baokfiil"#10ee expensoa are limited to
overtime COBW that result from personnel who are woliting overtime(as Identified above)to
perform the dutles of other porsorrrrel who are temporarily assigned to DFIS/I=t-MA-approvers
atAvltles outside their core,responsibil€ties,Neither overtime nor backflll expoases are the
result of an Increase of PTF asnptoyces,
Supp1#11tin .grant funds wilt be used to aupplernont exlsiing funda and will not rePla
(supplant)funds that have been appropriated for tho same purpose,Applicants or recipients
On
occurred be required r reasons other thanthe retceffat�exipecied r pt of federal fonds,
that a reduction In ral reao�►rcc�s
Allowable orgarrl ation 11614ted Costs(OPSO)
Personnel aocts,,U SG funds may be used for domestic travel and per diem,Including its
assoolatod with the deployrnentlredeployment of personnel to border areas and for travel assooiatod
with low enforwement antloos asalsting other banal jurisdIoll xns in law onforcement Wl W$$(travel
caste must be In accordance with applllaable travel regulations).
up to 6o peroont of an OPSG award may be used to pay for,,all personnel aeaa%(only to the Went :
that such expenses are for tho allowablo activities within the scope of the grant),At the request of a
reclplent;or$0-Reclplent,the rEMA Administrator(or designee)may waive the 50 percent
personnel cap,Waiver des ision$are at tho discretion of the F5MA Administrator arl(l will be
oonsiderod on a once-ley-case bass,further,changes In
W prerrat Q)JOCiV0ra�.lanryelu'lvPr MA's
prior written approval pursuant to 2 CY.R.§2t)O. Cig(c)( )(}
request e€atrulrtt
Be on official letterhead,include ra written)ustlfioatlon,and be signed by the lo0al jurisdiction,
42
include a taudget and method of oalruiation of personnel costs both In the percentage of the
grant award and to total dollar amount,reflecting the change In scope or objective to the
project.
s Include an approved Operations Girder tram the USBP Sector office that supports the local
jurisdiction's written justification.
* Be coordinated with the USBP Sector,SAA,and the DH$ICBP office of the Border Patrol
PBP).
As with all oPSG personnel costs,OPSG grant funds will be used to supplement existing funds and will
not replace(supptrant)funds that have bean appropriated for the same purpose.Applicants or reolplents
may be.I'OgLQrod to supply dooumentatlan certifying that a reduction In non-federal resources occurred'for
reasons other than the receipt or expected receipt of federal funds.
Temporary orlorm Appointments
Sub-rJeoiplonts may utilize temporary or term appointments to a4ment the law enforcement
presence an the borders.However,applying funds toward hiring full-time or permanent sworn
publlo safety officers Is unallowable.
w OPSG-fundod temporary or term oppointmonts may not exceed the approved period of
performance,
* For OPSG purposes,temporary appointments are non-status appointments for less
than one year.
Per Op$G purposes,team appointments are non-status appointments for one year,
extendable for one year as necessary.
OPSG funding for temporary or term appointments may pay far salary only,Benefits are not
allowable expenses for term or temporary employees.
t P8G remains anon-hiring program,Appropriate uses of temporary or term appointments
Inolude.
s 1,0 carry out specific enforcement operations work for ongoing OPSG-tended patrols
throughout the Sector Area of operation;
To staff operations of limited duration;:such as OPSO-enhanced enforcement patrols
targeting specific locations or criminal activity;and,
* To 110 OPSG positions in activities undergoing transition or personnel shortages and
local baoldill policies(rmedicalimilitary deployments).
oi'So term and temporary appointments must have all necessary cortificatlons and training
to enforce otate and local iaws,OP80 funds will not be used to train or certify terra or
temporary appointments except as otherwise stated in the OPSG section of the
Preparedness grants Manual and the HSQP NOFO.
In addition to these terms Sub-Recap€onta must follow their own appllcaiale policies and
procedures regarding temporary or term appointments.
Operational Overtlmo Bents.OPSO funds should be used for operational overtime casts associated
with low enforcernont 8c11009 In support of border law enforcement agencies for Increased border
sdcurRy enhancement.Overtimo pay Is for enhanced patrol for certified lwbilc safety officers,along
I,Imited support for other law onforoament direct support personnel(e.g.,communication
Officers/Rispat0hero,non-sworn►patrol pifots,etc,),Overtime shall be reimbursed consistent with than non..
federal entity's overtime policy and the reciulrements as stated below:
Overtime is time worked that exceeds the required number of hours during an employee
designated s3hlft.
a Overtime must be worked to Increase patrol capaciiy and be in support of Identified and
approved VS8P border security operations.
�► The OPSG overtime hourly rate of pay will be no more than the approved overtime rate per
local taw and'policy and must be in accordance with applicable$tote and Federal
regulations.
4.
# All overtime expenseta under OPSG mast be reasonable for the servJces rendered and
conform to the non-faderai entitYs ostaabfished writtan policy,which must apply to both
federally funded and non-federally funded activitles and comply with the other applicable
requlrements un(ior 2 G.F.R.§§200.430-200A310
The pron4oderel entity may nr,t utilize t P$G funding to pay for ran employeWs overtime hours
or pay that exceeds 16 hours worked in any 24«hour period.
tlinaltowa le costs(OPSO)
OpSo unailowabie costs Include costs assoolrated with evide►toe collectior►,arrest prooeasing,
prosecution,snd°"ra is/DUI cheokpoints,such as evidence,documentation oartisras,ffngorprintlnp
suppfles,alcohol breathel xers portable work lights,trafiflo barricades.,and similar low ertfoms►�ent
expenses.Additional crnalirawatbla costs also Includs costs as€aoolstad with staffing and general IT
computing equipment and hardware,such as personal computers,fakes,copy rrrachinea,modems,
etc,ops6 is not Intended a$ri hiring program,Therefore,applying funds toward hiring full-time or
permanent�-,worrn public safety officers Is;unaffowable,OPSG funding slhall not be uasd to supplant
Inherent routine patrols and law enforcement operations or activitles not directly rotated to pro-Vid iig
enh€an od coordination between Icool and federal Jaw anforcemont agerwfes.FInalfy,construction
and/or renovation costs,and exerolse expenm are prohibited tinder OPOG.
, Management and Administration(MESA)
Management and administration(M&A)actiuities are tlidse directly rotating fc the management and
administration of HSGP finds,such as financial manaxgemrrnt and monitoring, Sufi-Reclplents
awarded M&A casts under this higreernant can retain a maximunn of up to 5%of theta total agreement
&MT(I amount for M&A costs,
Allowable M&A activitios Include:
r during of full-time or part-timeatsff or contraotors/consuitentsc
To assist with the Management of the mspectiv0 grant program,
« U raaselst with application requirernonW.
* To assist Witt,cornpfianca reporting and data collection requtrarrnants,
Development of c?tsereting plats for Information coiloodon and pr ocessIng neoessery to
reop<ond to DHWFE A date calls
overtime and backfifJ cost$
Travel
Meeting related expenses
Authorized office equifa►Ont
Recurring expenses such as thoso 86400iated with asil phones and taxes during the period of
porformance of the grant program
Leasing or renting of space for Newly hired personnel during the perlod of performanoo of the
grant program
Sr Completing the Civil fights Evaluation Tool
a Criducting activities related to evaluating projeot effectiveneas for HS Pounded projects
Ma j agofnent and Administrallfart(M&A)(013 G)
Management and adMinistratlo,n(M&A)activloos are those directly relating to-1110 monagement atvd
administration of oPSG funds,such as ffnanclal Management and monhoring,Reoiplento may retain
h
tip to2.g�h of tiro overall G€� G aiioGatlon prior to ppssir,gnthou�J funding to Sub_Reolpients.This
t-
funding must be deducted In an equal percentage from each Sub-Redplont,atlb-Roolplants and
friendly forces May retain funding for M&A purposes,however, thw total amount retained cannot
exceed$percent of the Sulu-Recipient's subaward,Friendly forces are focal law anforcOment entities
that are subordinate 80-Recipfonts under OPSG,in athor worsts,friendly forces Oro entities that
receive a aubaward from a Stair-ftooiplent under the OPSG program,p'riendly fames must comply
with all raq►ftments of Sub-Reaiplants under 2 0,F.k Bart 200.
44
lw. Allowable EgUipntsnt Relote d Costs(8140P and UA,91)
Tits 21,aiiowable pmvention,protection,mitigation,response,and recovery equipment categories for
HBGP are listed on the Authorized Equipment twist(ACC),The Atz 1.is available at
ht s:lluuww femr�.govlauthorixod-e pment tiat.Some equipMOM Rome require prior approval from
p1-ISiFEMA before Obligation or purchoso of the items,Plesse reference the grant notes for each
eriulpment item tO onsure prior approval Is riot roqulrod or to ensurO Prior approval is obtained If
necessary,tlmlese o0iotwtse stated,all equipment roust meet Eiji Mandatory raguMatcry andlor
� th
addition,
0i ht purchase using
will be esponolble for obtaining o d maintaining iln�cessary 0riifieaIM8 ttns6f0i te
requested equIptnent.
Grantfunds may be used for the procurement of medico countermeasures.Procti►remfli It of medical
counterrtteasures must be conducted In collaboration with StateJcityllocal health departments wllta
admlrilater Federal funds from HHS for thls.purpcfe,Procuremont must have a sound threat bored
justlil ation wltl-t an alm to reduoe the ooneequonoes of mass 00sualty incidents during the first crucial
hoaars of a response,prior to proouring pharmacouticals,gjantoes must have In place an Inventory
-managanlerlt plan to avoid large periodic verlationa in supplies dtiia to coinciding purchase and
expiration dates,Grantee$are encouraged to sntor into rotattonAl proourament agreements with
vendors and distributors,Purchases of pharmacoutleats must Include s.budget for tite dispoesi of
Aired dd over it ietteach fisool BMA giant periodr ofgrant fer performance for HSGR The cost of disposal cannot
,,he equipment,goods,and supplies("the eligible equipment")p�arr,�ms with funds provided
undor this agreement are for the purposes specified in"Florlds`s 0001,010 Security
3tratet y", �grriprnent pt�rohased with these funds will be uUted in the event of emargenclee,
including,but not limited to,terrorlem-ralrated hazards. The Stab»Reclp►ant shalt place the
equipment throughout the State of Plorlds In such a manner that, In the event of an emergenoy,
the equipment Can bo deployed on tho scene of the emergency or be available for use at a fixed
location within two(2)hours of a rwuset for said deployment.The Florida Division of Emergency
Managetrlent(l"lti EM)most approve arty purchases of equipment not Itsmized In a projoct's
approved budPlot in advanoo Of the purrl`laoe.
Tile Sub-Reciplont will,In accordance with the aWtowide mutual raid agreement or other
etvl+sx ncy response purpose ae specified in the OFlorlda Domestic Security$00tt y,"ensure
that all egtdprrrent purchased with these fiends Is used to respond to any and all Incident$within
its regional response area as appticat>le for so long as this Agrearriont rernalne In effect. Prior to
requesting a response,the>D5M will take prudent mid appropriate action°to determine that the
Tavel or intensity of the incident to such that the specialized equipment and resources are
necessary to mitigate the outoorno of the Inoldent,
Allowable tigtalptnu"i( ?PSG)
OpSo equipment Is intended to be incidental to the enhanced border sooUrlty operationo being
med, The grant is not intended to be used to outfit or supply general equipment to SI.,TT
perfor
law armed. The agencies. Ctititlprmert must be relattabla to and Justified by tho operational
benefit It will provldo,
gttlpmonfs Marking.Because eqr.►ipment purchased with OP$G funding is intended to
be used to support OPSG sotivitiee,it rusty be appropriately marked to ensure b rsady
ptiotchseedowith with urdt hot use for that
be porominenttty Attire kiod as f lit w taiprnent
up(Irchasod w1th DNS funda for Operation Sfone#arden Use"
Fuel cast and/or M oog$R911mbUrSOMOCA.There Is no oap for reimbursement of fuel
and mileage costs to support of Operatidr)al aoitvltlos.
45
Vo lots,and Equipiistent Auqutsltlon,Includhig Leasing and Rentals:Allowable
purchases under OPSO lnolude patrol vehicles tind other mission»s pgioifie equipment
whose primary purpose Is to Increase operational capabilities can or ri o;rar a bor-der nextio
In support of approoved border saourity operations.A detailed)ustifloatton must be
submitted to the Mpseotive l4EMA HO Program Analyst prior to purchase,
+► Modleal Emergoncy Collntcsrr nsurea:Allowable purchases under OPSO include
nerootio antagonist pharmamticals,dotoction and IdentIlloartlon equipment,safe
etol-age.and Vansportatlon,Personnel Protective 001prnent,and Initial equipment
raining,a$will be reflected In the MEL and explained in IS 08,
hrsui-4ii Coverage Requlfeirent
As defined iti tha Gods of F'edonal Regulations seotion 200.310 the Sub-Reciplont must,at 0
minirnum,provide the egRrfvalent inaurance ooverago it))-real property and equipment acquired
or Improved with Federal funds as provided to proparly owned by the non�Fedoral entity.
Federally awned property need not be Insured tinlesas reclulred by the terms and conditions of the
Federal award.
1. Unallowablo 1-cquipmont Costs(i sop,11ASI and OPSO)
* Per p MA potloy,the purchase of weapon$and weapons accaysories,lncluel�ig ammunition,
Is not allowed with WoGP fonds.
# grant funds may not be used for the purclisse,of erlulpment not approved by DH$IF MA.
Grant hinds Must comply with IS 426 shd may not be used for the purhM60 Of the feilcwing
equipment.firearms,acrrriWitiOn,9rE3nado launchers,bayor10ts;or weapgntzsed aircraft,
vessels,or vehicles of any kind with weapons Installed.
Unauthorized aorerc*I o-related poste include,
v Ralmbumoment for the main nanoe or'rear and Warr costa of general use
vehicles e.g,,construction vehicles),modloal supplle$,and eirrerOsnsay rresepcnee
apparatus(e,g,,Ora trucks,ambulances).
Equipment
that is
( € n g�g)s� the
c of tireconclsion of the exercisepermanent
e.g eloh lc mossogI n
Roquiroments for mil Unroannod AiroraftSystem(SHSP,Y.IASI,and OPSO)
All regiiosts fic puroolarasr Sn rpll Ur#inar►rraI Aircr it Systsma'S"' with PIMA grant funding must
ccirilaly with ll �and l $sty irrcludt�a desrsription c>�the policies and procedures in place tip
safeguard tndivlr3uels'privacy,risiil rlghtse,art civil Ilbertisas of the jurisdiction thatwlil psardrasso,tells,
title to or otherwise.i,tsre the UAS equlpmerit.
1. Arsquisitlon and Use of t001711010gy to Mitigote UAS(Counter»1JAS)
Prior to the testing, acqulrsltian,Itrstailativn, or use of UAS detsotion andlor mitigation systems,
Sub-Reciplants sahOuld seep the advice of counsel expederx*d with both federal and state
a iminal,sorvafllartce,and comme►trlrativns laws. Sigh-Reelplentfis should conduct their own legal
and toohnfoail analysis of each UAS detection and/or mitigsaborr system and should not rely solely
on vendors'represe ntottfona of the systems'legality or functionality.For further Information PIGN 3
sea the DHS press release :on this toplo: hops:lfwavw,eihs.gxav/nevvet 02plpEtll Criterayi~ncyy
isesue�Msdviesary»�sse�t(3Ctarloiogy+�ieteat�and»rciltiQt�tewurii�iaiiayed-atrt�raft,
0. Allowable"Training Raiatstf Costs(St•l4P and t.IASI)
Allowdble trellring•relatsed costs under PISGP include the.establishme3nt,suploott,conduct,arid
attendance of training epeclflc ally Idonti odd under tho KSGP land lo/ASI programs andkar In
Oonjun Lion with emergency preparedness training by other Federal agencies(e,g.,HH8 and DOT),
Troining ccMuoted using HOGP funds shouki address a performance gap Identified through an
AAR/fP or other cissessments e,g,,National Emergency Communications Plan NF.s i2 Goal
Assessments)and contribute to building a capability that will be ouoluatsd through a fOrM01 exerOIB8.
Any training or training gap*),including those for children,older adults,pregnant women,and
Individuala with disabilities and others who also have accoss or functional needs,should be Identified
46
I
In the AAIRAP and addr osood In the state or Urban Area training cycle.Sub-Roclplants are
encouraged to use existing training rather than developing now courses,When developing new
courses,Sub.Reolplents are encouraged to apply the Analysis,resign,revolopmont,
impiernentation and Evaluation(ArDIE)model ofinstructional design,
w overtime and backfili for emergency preparedness and response personnel attending
DI-IS/FEMA»sponsored and approved training classes
* overtime and backfill expenses for part-time and volunteer emergency response
personnel participating in 0 181FEMA training
a Training work4hops and confare►icee
# Activities to achieve training inclusive of people with disabilities and others with access
and f(Inctionel needs
o Full.or part-time staff or contra(tors/consultanls
Travel
A aupplics associated with Allowable approved training that Oro expended or consumed
during the course of the planning and conduction Of the exercise project(A)
a Instrwtor oertiticationlrewcortificatian
Coordination with 010xen Carps Couildis in o-onducting training axerctsft
preparedness training fo r`oaammunity preparedness Initiatives and programs
interoperpbte o0rmrr►anl08tI0n8 training
Activitios to achieve training Inalusive:t of people with limitedEnglish-protidlency
immigration enforcement training
AdditionalTraln'Ing Inforrrmailon
per DW /RMA Grant Programs Directorate policy 1B 432,Review and Approval Rdquiromonts for
'rr�lnfi3�Carrtses.prrrrlerl 77rc�rrltz Frraperecfriess Qrat3ts;ia3sued on,ltrly 19fi lg,.sues,territories,
Tribal entities and high rick urban areas are no longer requiredto re(paast approval froth FEMA for
personnel to attend nottMDHS F MAC training as long as the training is coordinated with and approved by
tlje;state,territory,Tribal or high-risk urban area'T"raining Point of Contact(1°POO)and fa0s within the
FEMA misatlon scope and till jurisdiction`s imergency operations.Mart( OP).The only exception to this
pttllcy is for 0buntoring Violent Extremism courses,I)HWF MA will conduct periodic-reviews of all state,
territory,and urban Area training funded.by DhlSiFgMA.These reviews may include requests for all
course materials and:physical observation of,or parlicipation in,the funded training.If these reviews
determine that courses are aui a hasp pee of this guidance,Sub-Raciptents will be asked to repay
grant funds expended III support
For further Informalion on dovploping courams using tho instructional design methodology and tools that
rdrt faoliltate the prc►r pas,"TPOC8 are anoouraged to review the 1 7',�. - f?6apondor Tratntrrp Ovelaomerif
Center(RTD )wpbsite.
DHSIFVMA JProvfded Training.These trainings include programs ar courses developed for and
deiivered by instihatirans and organizations funded by C MIF MA.'This includes the Center for Domestic,
prepofedness(CDp),the ernorgoncy Management Institute(IEW),and the National Training and
rctcroation Division's(NTED)Training Penner programs('CFTC,).TPIA Includes the Cehterfer Homeland
Dalense and SeCluritY,Netiona{j)oMar3tic Preparedness Consort UM(bIOP01,Rural-Domestic
FreparsOness Consortium(ROPC), and training partners through the Continuing Training Grants
program.
,Approved state and Foderaal Sponsored Course Cafelogtle-This cataloguO.lists state and Foderel
sponsored courses that fall within the DI-lSlFWA.mission scope and hava been approved through the
EMA course review and approval process,An updated version of this catalog can be accessed at.
vuw�u,flratrespondertr�tining.gov, `
47
namino Not Provided by DH•FE'44A.These trainlngs includes ootirses that aro either stato sponsored
or Federal sponsored(non-CJI-ISIFFMA),coordinated and approved by the SAA or their d"Ignatod
TP00,and fail within that DHSiFEMA mission Mpe to prepare Mate,local,Tribal,and territorial
peroonnal to prevent, prcateol againat,mitigates,respond to, and recover troni act Of tarrarlsm or
oatastrophlc events,
o State sponsarod Coursoo.Those courses arc devalapod for and/or delivered by Institutions
or ortlankaatlons other than Foderal ontitiao or FEMA and are sponsored by the SAA or their
designated 1 IPM
+ joint Training and Exerolses with the Public acid private Sectors,These course$are
sponsored and coordinated by private sector entities to enhance public-privaW partnershll)s
for training personnel to provQnt,protect against,mitigate,respond to,and r000ver frorn acts
of torrorlsm or aatestrophto events, in addition,States,territories,Tribes,and Urban Areas
aa'e anoouraged to incorporate the private sector in government-sponsored training and
Additional Itifarmation on both DHS/FEMA provided training and other federal and state tralriing can be
found at,,www,firstrespcnderlraInIng.gciv,
'gaining information ROPOMT1 9 System(°i a wporn'fi"),W'sb_Frrrm0 is an elecirorrio form/data
r nagament eysterrr built to assist the SAA and tts designated state,territory and'f'rlbal Training Point of
Contact,(TPO )},Reprardrag training activities through Web-Forms Is.not required under FY 2022 H aGP,
however,the system remains+avaltable ant!oran be accessed through the FEMA Toolkit located at
loops:11www.firstrespondertraining.gcvtt'rtiwobforrrr6 In order to support.grentees to their own tracking of
training deliveries,
FoEM State Trainl siOffice Condilionw For the purposes of this Agreement,any training course listed
cn the DH$approved course catalog qualifies Q$an authorizod course. 'Tire Sub-Reoiplent can
€ooess#rtliy complete an authorized courso either by attending or conducting that course.
In order to receive pay"*nt for$UoCessfully attending an authorized training course,the Sol)-
Reolplant must provide the Division with a cortif€crate Of Course completion;additionally,tho
Sub-Reciplant must provide the Division with all receipts that document the casts Incurred by
the Sub-Recipient to ardor to attend tie course.
In order the receive payment for successfully conduoting an authorized course,the Sub-
Recipient must provide the Division with the course materials and a raster sign4n sheet;
additionally,the Sub-Rec€plent resit provide the.Division with all recellats that document the
costs incurred by the sub-Reciplent in order to mnduc:t the cauroe.'
• For coursee that are non-DI-18 approved training,stub-Reoiplerd must request approval to
conduct training through the use of(he Non Tl�,D Form and provide;a copy,along with small,
$hawing approvai granted for conduct.
« For the,connect of training worlrshops,Sub-Reciplerit must provide a ixapy of the Course
materials and sign-in sheets,
The number of particllaants rnu,at be a minimum of 16 In order to Justify the east of holding a
covros. For questions rogardIng adequato number of portioipants pioose contoot the FDEM
State Training oMoer fpr course specific guldanco. Unloss(tie Sub-Recipient receives
advance wrhton appmval from the State Training Officer for the number of pOrtiolpants,then
the Division will reduce the amount authorized fair reimbursement on a pro~rata basis for any
training with lass than 1il participants,
48
S
r
1
• The Sub-Recipient must Include with the reimbursement package:a reoperate copy of the
page(a)from the State(and County or Regional) integrated Preparedness Plan OOP)
reflecting the training.
J. Allowable exercise Related Costs
Cxerclsas conducted with grant funding should be managed and conducted consistent with HSEBP.
H r=.EP guidance for exerolso design,development,conduct,evaluation.,and improvement Manning
is located at iatips:llwww,foma.govtomorgerloy-managers/nationai�preparednesslexerolseslhseep.
• Design,Develop,Conduot,and gvaluate an Bxeruise
* Full or part time staff or contractors/consultants
+ overtime and backiill costs,including expenses for part-time and volunteer emergency
response personnel pardolpating In Dli$/FEMA exercise
• implementation of IISEEP
ss and
« Activities to achieve exercises inclusive of`people with disabilltiss and others with acce
functional needs
"Gravel
,r Supplies associated with allowable approved exercises
�r Interaperable communications exorcises
Additional IVxerolso Infoern400"
Sub-lq,ocipionts that doulds to use HSGP funds to conduct an exercise($,)ace encouraged to complete
a progressive axerolse series,Exercises conducted by states and high risked urban areas may be
used to fulfill similar exercise requirements required by other grant programs.Sub-Reciploilts aro-
encouraged to Invite t'0pre8ent0tiv081p1anners Involved with rather Federally mandated or private
exercise activities.States and high risked urban areas are encouraged to share,at a minimum,the
rnuitt year training and exercise schedule with those deportments,agencies,and organizations
Included in the,plan.
w V011d'ating Caapabiiitie$.Exercises oxamino and vaildato capabilities-based planning across
%io Prevention,Protection,l�'il0ation,Response,and Recovery mlesion areas.The extensive
engagemont ofAhe whale Community,including but not limited to examining the needs and
mquirroments for Individuals with dlsalailitios,Individuals with limited English proficiency,and
others with access and functional needs,is essential to the development of an effective and
comprehensive exercise program,Exorcises are Assigned to be prorgrraaasive—Increasing In
scope and complexity and drawing upon results and outcomes from prior oxorclsos and reap
world Incidents—to challenge participating communities,Consistent with Homeland Security
xerolso and Evaluation Program guidance and toots,the National Exercise Program(NEP)
serves as the prinoipai oxerclse mechanism for oxamininrg national preparedness.anti
measuring readiness.Exercises should align with priorities anti capabilities Identified in an
iPP.
a, Spacial.IAventPlatini"g, If a state or Urban Area will be hosting a special event(e.g.,Super
Bowl,G-S summit),the special event planning should be considered as a training ar exercise
ractivity for the purpose of the IPP.States roust Include all confirmed or planned special
events In the IPP.The state or urban Area may plan to use t4SGP or UASI funding to finance
training and exerolse.activities In preparation for those events,States and Urban Areas
should also consider exercises at major venues(e,g.,arena.$,convention canters)that focus:
on evaouatlons,communloatibns,and command and control.
e Regional Cx. dises.States should also anticipate participating In at least one Regional
Exercise annually.States must include all confirmed or planned spacial events In the PP.
49
I
,
i
0 Ro►e of Norr.dranvertImental gr1111t►o$in Exexcletas,Non-governmontal partiolpation in all
levels of exercieee is strongly encouraged,leaders from non-governmental entitles should be
Included in the planning,design,~and evaiustian of an exerclt 0,State,local,Tribal,and
territorial jurisdIctlons are encouraged to develop exordsou that test the Integration and use
of neon-govemmental resources provided by non-governmental entities,dofined as the privato
sootor and private.non-profit,fa th-,based,community,parlk;lpation In exerolses should be
poor-tinated with the local Citizen Corps Covnell(s)or their equivalent and ether partner
agallolea.
FDEM.State Training Off Ice oonditlons for ZOroise6:l~or ftre putPases Of this Agreement,any
exerriso whloh is compliant with WEEP Wmndards Fand oontalned In the Mate Of iwlnrida(and oounty
or regional)Ipp ttuaiifiss as an authorized exorolss.The Strb-P.eoipient Can 81,100e56frl€y
complete an authorized exerctse alther by attending Or c0ndu6tilig that exerclas,
in order to receivo payment for sumessfully attending on authorized exercise,the Sub-
Recipient must provide the Division with a c9ralioate of completion or-similar rorrespondonco
signers by the individual In charge of the exorcise;additionally,the Sub-Reciplent roust
provide Ilia avlelon with all receipts that dacurrrent tho costs Incurred by the Drab-Reciplant In
order to attend the exercise,
* In order the receive paymentfor successfully conducting an authorized exercise,the Sub-
reclpient must provide the Division with an I xPLAN,AAR/IP,iPt;1MFQJFP0 Meeting
Minutes and Sign-in Shoot for exercise sttendaes;additionally,the Sub-Recipient must
provide the Division with all receipts that document the costs Incurred toy the Sub-roolplent In
order to conduct the exercise, hire 81tb-peolpient turret include with#6ta reirabursemont
packoge a separrate copy of the page(a)from the►-Ustcl8e►tan whkh Identifies the
participant Q9017010$and a printed page($)fl m tine SWO Wd flaunty or Regional)IPP
reflecting the exoralso,
If you req�ilro food1water for tibia event,request must dome to the Division within 26 nays prior
to the event,In the following format:
fteraiso Title.
I Poationt
Exerolse mate:
Exercise Schedule:
Estimated Number of Participants that will be d;
Estimated Cost for footftaten
ooscrlption of the Exercise:
K. Maintenance and Sustainalant(Si»ISP,UABI,and OP80)
The use of Dhif 1FEMA preparedness grant funds for maintenance contracts,warranties,repair or
repia rraent c c$ts,uporados,and user fees are allowable,as deserlbod in FEMA Malloy FP 205.402-
126-1 undor all aetive and future grant awards,unless otherntlse meted,Ex pt for malntanance plans
or extended warranties purchased Incidental to the original puroherse of the equipment,the period
covered by maintenanoo or warranty playa roust not exceed khe pop of the speoific grant funds used
to purohoso the plan or warranty,
Grant funds are intended to support than 00al by funding projects that build and sustain the core
capabilities necoosary to prevent,pr0ect against,mitlgate the effects of,respond to,and recover
from those threats that pose the greatest risk to the security of the illation.In order to provide
realpienta the ability to meet this objective,the pollay set forth In FEMNs IS 37 g,Guidance to Skate ;
Adminl4trativo Agencies to EXPOdits the 5xpendiluro of Certain OHS/FF-MA grant Funding,inl0ally for
pY 2007.201 1,allows for the expansion of eligible maintenance and sustalnment costs which roust
be in(f)direct support of existing oapaWllttes,(2)must be an atherwiacs allowable expenditure undsr
so
the applicable grant program;(3)be tied to one of the core capabilities In the five mission area%
contained within the Goal,and(4)shareable through the Emergency Management Asslatanoo
Compact,Ad0lonally,eligible oosis may also be In Support of equipment,training,and critical
resources that have previously been purchased with either federal grant or any other source Of
funding other than DHSIFEMA preparedness grant progrant dollars.
L. Low EnfolrOeMent Tort-orlsm POVOW1100(LETP)Activities Allowablo Costs
LETP Activities allgiblefor use of LETPA lboused funds Include but are not limited to:
* Maturailon and enhancement of 4esignated state and Injor Urban Area fusion centers,
Including Information-sharing and analysis,threat recognition,terrorist interdiction,and
training/hiring of Intelligence analysts,
* Coordination between fusion centers and other Intelligence,OPOW10Aal,analytic,or
Investigative efforts Including,but not limited to Joint Terrorism Task Forces(JTTFs),Field
Intelligence Groups(FlGo),High intensity Drug Trafficking Areas(HIOTAs),Regional
information Sharing Systems(RIBS)Centers,criminal Intelligence units,rOBI-tlm&crime
analysis centers and OHS intelligence,operational,analytic,and Investigative onfives;
0 Regional countertorroriSM training programs for small,medlum,and large jurisdictions to
oxohange Information and discuss the WOW threat anvironryient,lessons loomed,and best
Practices to help prevent,protect against,and mitigate act$of terrorlarn',
* support for coordination of regional W114000 training exeroless(federal,state,and local low
ortforcemont parlictpotion)ftosod on terrop-Jam-related events;
Low enforcement ChOMICal,Biological,Radiological,Nuoloar,and high yield Explosives
detection and response capabilities,such as bomb dotection/dIspovial capability deployment,
sustainment,or enhancement,Including canine teams,robotics platforms,and*ray
technology,
implementation and maintenance of the Nationwide SAR initiative,Including training forfront
line personnel on Identifying and reporting suspicious activities,tips/leads,and online/social
media-hased threats,MA Well$8 the execution and management of threat assessn'Ont
programs to Identify,evaluate,and analyze Indicators and behaviors Indicative of terrorism,
targeted vloleno%threats to life,and other criminal activity,
Management and operation of activities that support the execution of the Intelligence process
and fusion centers,including but not limited to,Fusion LIalson Offloor(FLO)programs,
security programs tolptOtOot the facility,personnei,and Information,and the protection of
privacy,olvil rights,and civil liberties.
implementation of,the"if You$00 Something,SAY Something"campaign to raise public
awareness of Indicators of terrorism and terrorlem-ralated crime and associated efforts to
Increase the sharing Of Information with public and private sector partners,including nonprofit
organizations,
Note:DHS requires that all public and private sector partners wanting to Implement
and/or expand the DHS"if You Soo Something,Say Somethings"campaign using
gi-ant funds work directly wltb the DHS Office of Partnership and Engagement JOPE)
to ensure all public awareness materials(e,g.,videos,posters,OWOlds,GtO-)are
cc)nsistont with the GM; 's messaging and strategy for the campaign and compliant
with the Iniflativo's trademark,which is lloonsed to 0148 by the Now York Metropolitan
Transportation Authority.Cooroinallon with OP-r.-,through the Campaign's office
(seeseiyQhq,dhs,gov),mime be facilitated by FEMA,
Inorease physical security,through law onfOrP.OmOnt Personnel and other PrOtoCtIvO
measures,by Implementing prever0o and protective measures at critical Infrastructure site
or at-risk nonprofit organizations,
Development of countering violont extrarnism programs,projects,and Initiatives,addressing
prevention,Intervention,and diversion efforts,Including training on roles of law enforcement
and how to effectively partner with law entorcoment;developing and promoting training
specifically for low entomement executives;and frontline officors on potential behaviors and
indloators o(violent extremlOrn and how to appropriately analyze and report them;Supporting
ounit,nunIty and law enforcement engagement strata&$such as table top WrOlses,
roundtable events,town hall mootings,and peer to peer activities;funding for existing and/or
expansion of law onforoerylent community relations efforts, support for tho development Of
community engagOMOnt pimns,and joint projects to increase the awarmioss of violent
oxtremlot threats and community mitigation 80MOns; 8,InoludIng
Building and sustaining preventive rjidlologlaml and nuclear datectiorl oapobtifile
thoso.developed thmv9h the Seouring the CItI0$1"10dv0,and
Integration and IntOrOPGrObIllty of systems and data,such as computer aided disPaW h(CAD)
and record management systems(RMS),10 f8diftalle the collection,evaluatlon,and
assessment of su$pIQIoV5 a0t)vIty reports,tipslloads,and orillnelsoolvil media-based threats.
Low Enforcemont.Readiness(SHSP,UA$I,and OPSO) approved on a case-by-case b8618
SHSP,UASI,or 0 PSG grant funds may be requested and may be
for ImmIgrotlon enforoarnerittrainIng In support oftha border security mission,Requests for training
Wit be evaluated on a case-by-aase basis and oan only be used Mr cortliloation In the section 287(p)
program provided by Di-Is/10E',$HSP,UAS 1,or OPSG Sub,-Roolplents with agreements under
section g$,y(g)of the Immigration and Nationality Act(8 U.S,C.§J367(9))to receive delegated
t)uthorlty far,immigration onforooment Within their jurisdictions may afro be rfaimborsod for section
2SI(g)related operational activities with approval from PEMA on a oose-by-oasff'basis,Pot OPSG'
Sala-Rodplents must be authorized by U,%Bp 1jeadquartem and Sectors,aid operationat aotlylties
must be coordinated through a U$13P$00t0r,
OPSO orant funds may be used to Inorease operational,material,and teohnologlMt readiness
of SLIT low onforcemorit agondas,The Delegation of Immigration Authority,Sootion W(g)of the
Immigration and Nritionality Act(INA)program mljqws a state or local low anforosynent ontily to enter
into a partnership with JOE,under joint momomndum of Agreement(MOA),to receive delegated
authority for Immigration 611forrament within their Jurludictlono.
M. Regional Border Projects(OPSO)Sub-Roolpienta are anoouragod to prioritize the accililalflon and davoloprnont of regional P M 10cis
on the borders to maximize Interoper-ability and coordination OcIpablittlea arnorig federal agencies
and with sate,local,and tribal law enforcement portnel's.6U011 r00101101 Pr*als Include.
• Communications equipment,
• Radio systems and repeaters
as lntograitQn with regional 1140111190MO land Information sharing effort(Le,fusion ce'110M)
D intelligence analysts
• Situational Awareness eqUipmentt
o Monse Plate Reader Networks
o Visual detection and surveillance systems
o soineor systems
0 Radar Systems(ibr air and/or awrine Ineumions)
o Aircraft systems(manned or unmanned)
Crij-lqal Efflejgonay Supplies($H$P and UASQ
Critical emergency supplies,such as shelf stable products,water,and MOdlCal OquiPmOnt Ond
supplies are an allowable expense Under$H8P and VA$I,prior to the allocation of grant funds
for stockpiling purposes,69011$tAtO MOst have DI-18/r-EMNS approval of a five-Year viable
inventory management plan,which should Include a distribution strategy and related
surjtalnment costs It planned grant expenditure is over$`1
threshold, five-year inventory management
grant
ex on "X006"the""n'rnum tr""'o,, by FEMA.PIMA Will provide program
dbyf� rl ntit8nd monitored
plan ov I th
ovo s 4M a p It 0 .00 10 6 re M '01 purchase,of oritinal emergency supplies
"Ig will be d Zo n as to IM a 1(48 to
r Ight t h 00 lin roments ibr the purchase of these
Wder UA81,FEMA will establish guide es and regal
52
supplies Linder UASI and monitor development and-status of the state's Inventory
management plan,
p. Con$trttp,tf*on gild Ranovaeoll(SKSP and UA$Q
Project construction using SHSP and UASI funds may not exceed the greater of$1,00MOO or
IS%of the grantaward•For the purposes of Aho limitations onfunding levels,'c6mmunications
towers are not considered OpostrUctiOn.
Written approval most be provided by DHS/FF-MA prior to the use of any HsGP funds for
construction or renovation,When applying,far construction funds,-recipients must submit
ovidenoo of approved zoning ordinances,architectural plans,and any other locally required
planning permits.NWItlonally,recipients are required to submit a SF-4240 form with budget
detail citing the project costs,and an SF-424D Form for standard assurances fo. the
construction
RoOplents using,flunds for construction P"010OW must comply with the Daylsaacon Act(codified
as amended at 40 u.S.C.§§3141 et.seq.).Recipients must ensure that their contractors Or
subcontractors for construction projects pay workors no less than the prevelling wages for
laborers and mechanics employed on projects of a character like the.contract work in the civil
subdivision of the State In which the work is to be performed.Additional Inform atlon regarding
compliance with the Davl$-1380011 Act,Including Department of Labor(00L)wage
• Iwhd/ ntrqcts/dbraRm.
detarmfnaflori%4 availableonlikie at h_i1PM/1W_WW_ Myo_
Recipients using funds for construction project$must also coiylply with thb requirements set forth
In the governn'010-W1410 award term 01,11RepotOng Subewards and Ex4mitive:Compensation
100-atpdat�.C.F,R.ftt 170,Appendix A.the full te)d of which is incorporated.here by refarence
in the award-terms and conditlohs.
(I) all fron,and steal Used In the project aro produced In the United Statos-this means all
ManufacturIng.processes,from 0161nit'101 melting stage through the application of
coatings,acourrod In the United State$."
(2) all manufactured products used:In the.ptoject are produced In the United States-this
rneans the manufactured product Vvas,manufactured Ill the United State%and the cost
of the colliponents of the manufactured-product that are mined,produced,or
msnufactured In the United States Is greater then 55 percent of the total cost Of Oil
component$of-the malikifacturod product,unless another standard for determining the
minimium-amount of domestic:content of the manukoturod pro0uct has been established
under applicable law or-regulation;and
(3) all construction rrr�teriats are ' In the United States-08 rhoans that all
manufa 9
cturin Pro�,assas for the'Coftstruction Materlat occurred in the Wilted States;
.
The Buy.America preference only applies tea articles,materials,-and supplies that are consumed 1h,
incorporated into,or affixed to an Infrastructure project.As'such,It does'not apply to tool;,,
equipment,and supplies,such as temporary scaffolding,'brought to the construction site and
removed at or before the completion cif the Infrastructure project.-Near doosa.Roy America
prefaranm )
apply to equipment and,furnishings,such as movable chairs,desks,and portable
�
computer equipment,that are used at or within the finished Infrastructure project but are,not an
Iritegrai part,of the struoture or imtmariently4fted to the InfrpstruCtUrO PrO1001.
0, Communications Towers
When applying for funds to construct communication towers,Sub-Reolptenta most submit
evld.oric'e that the FederOl Communication ComMisslOn's.Section 100 of the MAtionat Historic
Preservation Act,Pub.L;No,89-666,as amended,review process has been completed,
53
R. Disposition
When original or repiacement equipment acquired under a Federal award Is no longer needed for the
original project or program or for other aottvtties currently or previously supported by a Federal
awarding agency,except as otherwise provided in Federal statutes,regulations,or Federal awarding
agency disposition Instructions,the Sub-recipient must request disposition instructions from FDEM
t Mee of Dotilogtio Preparedness and the State Adrnlnistrative,Agency will request disposition
instructions from Federal awarding agency as required by the terms and conditions of the Federal
award.Tile Sub-Reotpient shall notify the FO M Office of Domestic preparedness at:2666 Shurrmard
Oak Blvd.,Tallahassee,Florida$2399 one(1)year In advance.of the expirat#oml of the equlpment's
posted notify the Flf-flfs or normal No exectancy or i4fien DEM Immediately if the equipment I de#stroyed,lost,t lies been or$tclen� the ub��ecipter►t shall
S. gnsuring the protection of Civil Rights
As the Nation works towards achieving the National Preparedness Goal,It is important to continue to
protest the civil rights of individuals.Sub-Reolplente must carry out their programs and activities,
Including those related to the building,sustainmont,and delivery of c:oro capabilities,In a m anner that
respects and ensures the protection of civil rights for protected populations.
Federal civil rights statutes,such as Section$08 Of the Stafford.Act, section 604 of the rehabilitation
Act of 1973,and'fltlo VI of the Civil RIghto Act of 1984,Ago DIsariminstibn Act,along With OHS and
FWA rogulations,prohibit discrimination on the basis of race,color,national origin,sox,retiglan,
age,dleabilityy,limited Engllsh proficiency,or economic status in connection with programs and
activities receiving federal financial assistance from FEIVIA,
Monitoring and oversight requirements In connection with Scab-Roclpient compliance with federat
civil rights laws are also authorized pursuant to old C.i~,R Dart 7,
In accordance with civil rights laws and regulations,Sub-Recipients musk ensure the consistent and
systematic fair,just,and Impartial treatment of all Individuals,including Individuals who belong to
underserved cornrnunttiesm that have been denied such treatment.
Recipients(as defined In 2CFR Part Zoo and Including Taciplents acting as pass-through entillos)of
Federal flnancleat assistance from the U4,Department of Homeland Security(01Hs)or one of its
awarding component agencies must con'mplete this gaol within thirty(al))days of receipt of the Notice
of Award for the first award under which this terra applies.Recipients of multipts DHS financial
aseistartca ehould only,submit one completed tool for their aganoy,not per award.Sub-Recipiants are
not required to complete and submit this tool to DHS.However,Sub-Recipients have the some
obligations as pass-through enflties and Rescipients to comply with applicable civil rights requirements
and.should follow their pase-through entities instructions for submitting civil rights information to those
entities. :
To demonstrate successful Gom fsletton of task i S for Quarters 1,the Sub-Reelpient must submit the
fallowing Items In the Division's SA100=0$ystem,
m Complete and eubmitthe Civil bights Evaluation tool https:/Nmw,dhs.gov/ptiblioatlonldhe.
of civi , c
ation-tool to include IN of Awed (November-1,p2022)gfor the mat i first within
under�ard l which 30) this tormdays t
applies.
* Subsequent submissions.After the tnitlal subrrmission,Sub-Reolplents are required to
complete the tool once every two(2)years If they have an actives award,not every time and
award is made.After in#tlat submission,Sub-Recipients are only required to submit updates.
if they are no updates since the Initial submission,the Sub-Reclp#ent must inchoate Ono
Chrango"for each item as applicable to satisfy the blyearly requirement,recipients should not
re-submfrom twolt 2)yearsion fromreviously tubmted.The due date for the date the Sub-Re ipients last submitted ltthe toting olto the SAA ates Is Mated
(
54
the tool FDEM),prior FIDEM to ft will due date for the biyearly updatosend an email reminder to the contact person Idontifled In Section 2 of
T. National IncldoW ManagiomOnt System(NIMS)Implementation(HSGP,OPSO,UASI only)
NIMS provides stakeholders across ft whole commun%with the shared vocabulary,systems,end
processes to sucoessfolly deliver the capabilities descrl ed In the National Preparedness System.
and 6 processes
of federal preparedness (non-disastar) grant awards, Jurisdictions and
organizations MUSt 001110YO. Or be activ* Working to achieve, all of the NIMS ImPlementallon
Objectives.The objectives can be found on the NIMS webpaga at httpolliwww,-foma.90vtOmeroency-
managerstnimeiimplementatiomrainlng.
U. FirstNet
FIrsINat provides public safety entitles with mission-orltical broadband data capabilities and
servlaos Including,but not limited to messaging,image sharing,video streaming,group text,
voice,data storage,application,location-based services,and Quality of Servl0e,Priority,and
Preomption. public safety entities seeking to enhance their operational capabilities using
broadband technology may seek grant funding from appropriate programs to support the
following:
0 planning for integration of Information technology(IT)Infrastructure,software,and site
uparades neosssary to connect to FirstNet
* Handheld broadband devices Including smartphonos,feature phones,tablets,
wewable%push-to-talk(PTT)devices
# Vemole-mounted or otherwise,field operated data devices,such as ruggedized laptops
# Network access devices,including poftbio Wi-F.1 devices,Vniversal 89081 BUO(USE)
modems/dongles,trunk-mourded modems,router ent,enabling
# Customer-Owned and Managed(00AM)broadband deployable equipment,
public safety to own and dispatch coverage expansion or capacity enhancement
equipment Within Their Jurisdiction
a Sroadband device accessories that enable offlolent and safe public safety Operations
such as headsets,belt clips,earplaces,remote Bluetooth sensors,ruggedtzed cases
* Subscriber Idantification Modules(SIMs)/UnIversal integrated Gircult Cards(vices)to
allow public safety users to update existing devices to operate On public safety
prioritized services
* one-orne purchase and subscrVion-basod applications for public sately use which
,enterprise mobility management(EMM),
could Include,among several other options Identity
mobile device management(MDM�ynobt to Virtual Private Network(VPN
services,or cloud service tools
Sub-Recl*nts must be coordinated with tho Statewide Interoperability Coordinator(SWIC)and
FirstNet on the planning, deployment timellnes, and operational avallablilly of the network
deployment within a specific state or territory and to ensure that project does not oonfliot with
network planning efforts and complies with all technical requirements, FirstNet requires
parjcpagng gVencIes to demonstrato a subscription to public safety-prioritized broadband
oervices to purchase Flfstft broadband devices or applications.Sub-Rociplents must coordinate
with FirstNet In advance at any strategic"ulsk-lon of broadband LTE equipment to ensure that
purchases adhere to OR applicable standards for public safety antitift
V. SAPIRCOM
All Sub-Realplents using preparedness grant funding to support emergency communleatlom
.4yotems and equipment must meet applicable SAFECOM Guidance.Sub-Recipients must be
000rdinated with the SWIC and the State interoperabIlItY Governing Body(19IGB)to enstre
Interoporability and long-term compatibility.
W. Cyberseaurity
Sub.Reciplents must use HSOP funds for oybersecarity projects that support the security and
Wneiloning of Critical Infrastructure and core capabilities as they relate to preventing, preparing
55
for,protecting against,or responding to acts of terrorism,Sub-Roolplents of FY 2022 HSGP
grant awards will be required to complete the 2022 Nationwide Cyborsecurlty Review(NCSR),
enabling agencies to benchmark and measure progress of Improving their cybet$Mft Posture,
The NOSR Is an annual requirement and Sub Reclplonts must complate the first available NCSR
offered after this subaward has been Issued.
X. Procurement paid for the
The purpo so of the procurement process is to ansuro a fair and reasonable pfto to a d
services provided.All procurement trans Actlons will be conducted In a manner providing full and open
competition and shall oomply with the standards artloulated In;
# 2 C.F.R.Part 200;
0 0hapter 287,Florida Statues;And,
# Sub-Reclplenrs local procurement policy,
To the extent that one standard Is more stringent than another,the$ub.Reclplont must follow the
more stringent standard. For example,If A State statute Imposes a stricter requirement then a
Federal regulation,then Me SubMRaclplent must adhere to the requirements Of the State statute.
The St eb of Florida PfO*Ummont policy and procedure is as follows:
R quireOL—....
Arno 9 r- —
---1§Qjalr6o carried 6u practices which mCy Include
Up.j.p, a ffc lion of V�rlttan or tel
$2,600 but lose than Submit summary of 2(minimum on quotes,signed the venff;r
ntative.
Aeons t
j-u—sj�q-good�purchasfng
I ed by written ot
For vondc;is'not on M;Submit documentation of Invitation to Bid
$35 000 Etot_ eoT S s R syqr'p�jo anal RFE)SrInten to_N )tIatej1TNL
i
>
All SoleSou FDMKpSqjMirqvaI Is re Or
Commodities or Services available to the State via outside contract
Afterriative Contract executed contract must be submitted alang with
Source vehicle,A copy of the
Ladditional SLVLoje SA a If�G to or GSA 84.
p*rnlal Competitive Sollafttions,' $36,000 and above and not available on STO include Invitation
to Bid(ITB),Request for Proposal(RFP),Or Invitation to Negotiate(ITN).Each requires a Scope of
Worts th-At meel$all statutory requirements and formal posting or publication pr000ss�15KOMP100 Of
Whorl to cISO each rnatliod.,
0 recise otual
services sought. if oat using an 1TC3,Srab�Cciptent moat justify In writing why an ll'i3 is not
prootlooblo,
p mps on a cost basis for
.&SUgLUO PMp I., Through this process,vendors can 00 te
like Items or services.The request for proposals method of procurement Is used when It Is
not praotloable for the agency to Specifically define the scope of work for which the
commodities or contractual services Is needed,Simply put,the Sub,,Reolplont can
describe what it wants to accomplish buttho methods or means to accomplish the desired
Outcome cannot,be easily doilned.There may be several methods available to accomplish
a task,and the agency is considering all the available options.
jag0jtgoq I If the Sub-Reciplent has determined that an ITS or an RFP Will
not result In'the'best value,the Sub-Rooflplent may proouro commodities and contractual
services using the ITN process,The procurement file must be documented to support why
$6
an ITS and a RFP will not result In best value(287,057(1)(o),Florida Statutes).Contract's
that exceed$4M require a Florida Certified Contract Negotiator.Contraots More than
$I OM In any fiscal year, requires a project Management Professional on the team,
The Division$hall pro-approve all scopes of work for projects funded under this,agreement.Also,to
receive reimbursement from the Division,the Sul-Reolplent:must provide the Division with a
suspension and debarment form for each vendor that performed work under the
agreement. Furthermore,If requested by the Division,the Sub.Recipient shall provide copies of
solicitation documents Including responses and Justifloatlon of vendor selootion.
;Contraots may Includw,
$tate Term Contract:A State Term Contract Is a contract that Is COMPOtIlIvOlY Procured by the
OMelon of State Purchasing for selected products and services for use by agencies and eligible
users.Florida agencies and eligible users may use a roquist for quota to obtain written pricing or
services Infomatioll from a state term contact vendor for commodItles or contractual services
available on a state tort'n contract from that vondor.VOO of state term contracts Is mandatory for
Florida agencies In accordance with soctiop 287,060,Florida$tatutes.
Altornate Contract Source:An Alfornate Contract SOurOO is a contra4l;lot by a federal,state,or
local government that has been approved by the Department of Management Services,based on a
determination that the 0011ttact Is cost-Ofttivo and In the best interest of the state,for use by one or
oil Florida agencies for purchases,without the requirement of competitive procurement.Alternate
contract sources are asithofted by subsection 207,042(16),Florida Statutes,as Implemented by Rule,
WA.1 046,Florida Administrative Code.
General services Administration Schodulaw.The General Services Administration(GSA)Is an
Independent agency of the United states Governraent.States,tribes,and local governments,and any
Instrumentality thereof(such as local education agencies or Institutions.ofhtghor education)may
participato In the G$A Cooperative Purchasing Program.).Refer to the appropriate GSA Schadula
for additional ragufroments.
Y P109YbAcking
The practice of procurement by one agency using tha agreement of'another agencry16called
piggybacking. The ability to piggyback onto an existing contract Is not unlimited. The Sub-
ReciplonVs written procurement policy must be submitted to the$AA and must allow for
piggybacking.The existing contract must contain language at other legal authority authorizing third
parties to make purchases from the contract with the vendor's consent, The terms and conditions of
the now contract,Including the scope of Work,must be substantially the some as those of the
existing contract and approved by the Division, The piggyback contract may not.exceed the existing
contract In scope or volume of goods or services. A.$ub-Reclplent may not use tbO preexisting
contract merely as a"basis to begin negotiations"for a broader or materially different contract.
Scooting'215.071,Florida Statutes
Sta grant and Sub.
Mry changes enacted by the Liagislaturo Impose additional requirements on
Reciplent agreements funded with Federal or State financial assistance. In pertinent part,Section
216.971(1)OWOO,
An agency agreement that provides state financial assistance tO a RGOIPIOnt or Sub-pleciplent,as
those terms are defined In a.216.97,or that provides federal financial assistance to at Sub-
Recipient,as defined by applicable United$teites,Offloa of Management and Budget circulars,
must Inolude all of the following'
A provIslonspecifying a Scope of Work that clearly establishes the tasks that the Recipient or
Sub-Reolplent is required to perform,
17
* A provision dividing the agreement Into quantiflahlo units of dollvembles that must be
reoelved and accepted In writing by the agency before payment 9ach deliverablo must be
directly rotated to the Scope of Work and specify the roquired minimum level of service to be
performed and the o6terlo for evaluating the sucoassful Completion of eact deliverable.
# A provislon,9pecifying the financial aaailrtequgahcaas that apply I Dio lRoolplont or ft-Ndplont
fails to perform the mlillmi.1m level of servlGe required by the agreement,The provision can ho,
excluded from the,ggrooment Only ifftnancial oonseq"ncas are prohibited by the federal
agenay awarding the grant,Funds refunded to g state agency from a Recipient or Sub-
Recipient for failure to perform as required under the agreernent may be expanded only In
direct support of the program from,whi0h the agreement originated,
* A provision speching that a Reoliplent or sub-Roolplant of Moral or stale fiflandal
assistance may oxpond funds only for allowable costs Waiting from obligations Incurred
during the specified agreement 1)040d
# A provision speoffyIng that any balonm of unabligatod funds which has been advanced or
paid must be refunded to the state agency,
o A provision specifying that any funds paid in excess of the aniourit to which the Recipient Of
Sub-Raolpient is entitled under the terms and conditions of the"Moment must be refunded
to the stake agsnoy,
# Any additional Inforimilon requlmd pursuant to s,216,971,
Z, UnIqljo fntW Idontiflar and gystom for Award mjArtaporriont(SAM)
S ub-ROCIPlorits for this aww�d must:
a Be registered In SAM;
* Provide a valid US101a,AM number;and
a Continue 10 maintain an active SAM registration with current information at all times during
which it tles an active federal award.
ZA Reporting RequIramofft
1, Quart4irly Programmatic- ROPOrtlng-'
The,Qmart&dy progiammatic Report is due.wIthln thirty(30)days after tho arid of the
reporting psrlods(Mt3rcll 31,June 30,September 30,and December 31)for the life of this
contract.
* if a report(s)Is delfriquent,future finandRI rakribursorrionts will be withheld until the
Sub-Asciploors reporting to current.
# if a report goes 1hrae,(3)otinsecurive quarters from date of ex0oution Without the
Sub-Reciplent reflecting-any activity and/or expeliditures It will r0ault In 1110[Mance
of a noncompliance letter, and Q wrMoji justification must then be provided.
o Basad on the SANS d4terminsdon,the Sub-i-eciplont will have 30 days to
a0mit a I(otier of appeal to the SAAIHSA.
Saris-Reolplents will only be milowed one opportunity to OPP0011,
o If the appeal Is donled,or If there Is no resporise to the notiflooklon of
noncompliance,the Sul)-reciplentsfunds will be terminated,
9 if report gases-four(4)consecutive quarters from data of execution without the Sub-
Recipient reflecting any activity and/or expenditures,it will result In termination of
the agreement.
EmmmaI12e e
Roportigg toriod fie ort due to POEM,no later than.
JenuaU,fi throe h March 31 A rll 30
A .ril 1 three h June 3b Ju 3 i
------------------
JWy 1 LWL4Lh Sgtamber 30 Ootub r$i
s�otaber� throe h�aembar�� ,fat�uuFa 31
2. Programmatic Repo rtfrrg-biannual Strategic ImptemOnktatian Report(B IR)r
Aftar the end of 000h reporting period,for the life of the contract unless directed otherwise,the
SAA,}Writ]complete the Biannual Strategio Implementation Report In the Grants Deporting Tool
(GRT)https:/Avww.roporting.odp.dhe.gov. The reporting periods are January I-June 30 and
,Truly 110ocember 31. Cute entry is scheduled for December 1 and June 1 respectlyely.Futures
awards and reimbursement may be withheld if these reports are delinquent.
3r Reimbursement Requests,
A request far reimbursement may be sent to your grant manager for review and approval at any
time during the contract period.Reimbur sementa must be requested within ninety(e0)calendar
days of expenditurs of funds,and quarterly at a minlmum. Failure to submit request for
reimbur somant within ninety(00)calendar days of expenditurre shall result In denial of
reimbursement.The Stab-Recipient should include the ostegory's eorresponditg 11witem number
in the"Detail of Claims"form,This number can be found In the*Proposed Program Budget°. A
line-item number Is to be Included for every dollar amount listed In the Totail of Clanks"form.
4. Cl+as"ut Programmatlo Reporting,.
The Close-out Report Is due to the Florida Division of Emergency Management no later than Sixty
(60)calendar days after the agreement Is either completed or tiro agreement has expired,
S. Administrative Closeout
An administrative closeout may be conducted when a recipient is not responsive to the Division's
reasonable efforts to ooilect required reports,form,or other documentation needed to oomplete
the standard award and/or closeout prose.FDEM will make three written attempts to collect
required Information before Initiating an administrative.closeoa If an award Is adminiatratively
closed,FC MI may decide to Impose remedies for noncompliance per 2 C.F.R.§200,338,
consider this information In revlowing future award appllontlons,or apply special conditions to
existing or future awards.
,Ji. Period of Performance(POP)Extensions
Extensions to the period of performance identified In the agreement are allowable under limited
circumstances and will only be considered through formal,written requests to the SAA.All extension
requests must contain specific and compelling Justifications as to why an extension Is required,and
rnusi address the fbilowing;
1.The grant program,fiscal year,and agreement number,
2.Reason for the delay—including details of the legal,pokey,or operations!challenges that
prevent the final expenditure of awarded funds by the deadline,
3.Gurrent status of proloot activity,
q,Requested PCP termination slate and new pmjoot completion date;
6.Arnount of funds reimbursed to dam,
0.Remaining available funds;
59
i
I
7.Budget outlining how the remaining funds will bw expended;
8,Flan for completion,Including milestones and tJmeframes for achieving each milestone
and tho position or person rosponsiblo for Implementing the plan for completion;and
9,Certification that ft modification to the original statement of work will be I at withined e oxtended POP i
s descrlbedIn a investment Jus000tion
and as approved by FEMA,
1~xtoosion ragraesls are typically granted for no more then a six-month period,and will be granted only
due to compelling legal,pollcy,or operational challenges.Exto nylon rocluests will only be considered
for the following reasons:
w Contmotual oommitmonts by the recipient or Sub-Reoiplent with vendors prevent oompletion
of the project within tho existing POP;
T'ho project must undergo a complex onvJronrnantal rovsew that cannot be,completed
w4hin the existing POP;
# Projects are longterm by design,and therefore acceleration would c*Mprr)MlGe cis
prograrnrnatic goals,or
Whore other spocial or extenuating cirmIrMtancee exiet.
ZS. Programmatic Point of Contact
Contractual Poirot of Contact Programmatic Point of Contact
�larnlica Mlcson MZZY K,Gaban
FID M FDEM
2566 Shumard Oats Blvd, 2656 Shumard Oak Blvd.
T'allehassas,lei_32399.2100 Tallahassee, FL$2399-2100
(8 )816.4344 (850)815,4340
Sarmlica.�lacl4son erg m florlda,c om. Kiz ,Caber em.rn lori Ja.cr�m
ZA Conttraottw al Responsibilities
# The POEM shall determine eligibiliiy of projects and approve changes In$cope of Work,
The iTMDUM small administer the finonclal processes,
o. Failure to amply
s r-allure to comply with any of the provisions outlined above shall result in disallowatum of
rsim bumernentfor axpanditums.
[Rernasrador Of Eased intontsanally Daft biaA
�1,3
ATTACHMENT 0
DELIVERASLES AND PERFORMANCE
state Homeland$eauffty Program(HSOPP H$Gp supports the implementation of risk driven,
capabilitles.based State Homeland Security Strategies to address capability targets set In Urban Area,
State,and regional Threat and Hazard Identification and Rial(Assessments;(THIRAs).The capability
I evols,are assessed it,the,state Preparedness Report(SPR)and Inform planning,organization,
equipment,training,and exercise nods to Prevent,protect against,mitigate,respond to,and recover
from sots of terrorism and other catastrophic events,
Planning Dellverable,subject to the funding limitations of this Agreement,the Dlvlelon shall reimburse
the Sub-Rociplent for the Actual Cost Of successfully completing Planning activities consistent with the
guidelines contained In the Comprehensive Preparedness Guide CPG 101 v.2, For additional
information,please$00 hUP8,1/www-fOlna.goviemorgenoy-managere/national-preparedness/plan or grant
guidance(Notice of Funding opportunity).For the purposes of this Agreement,any planning as tIvItY such
as those associated with the Throat and Hazard Identification and Risk Analysis(tHIRA),State
preparedness Report.(SPR),and other planning activities that support the National Proparedness Goal
(NPO)and place an enipliasis On updating and maintaining a eurront Emergency Operations Plan(6.OP)
are eligible.The Sub-RoclplOntoan succossftilly complete a planning activity either by creating or
updating such plan(s).
Volivarablov. Subject to the-funding limitations of this Agreement,the Division shall
reimburse the Sr ab yFtecipdent for the actual eligible posts for personnel,intelligence Analysto,OvOrtiMs.
:and Operational OVOW1110,
exerciisenelivorablo; Subloct to tile funding limitations of this Agreement,.the Division shall reimburse
the Sub-Reciplent for the actual cost Of successfully completing an exercise which meats the Department
of Homeland Seourityl-lomeland$eourity Exercise and Evaluation Program(HSESP)standards and Is
listed In A)the State of Florida IPP,and B)County or Regional TEP for the region In which the Sub-
Recipient is geographically located, Information related tomps and H$EEP cornplianco can be found
online Pox the
purposes of this Agreement,any exercise which is compliant With HSEEP standards and contained In the
state of Florida IPP qualifies 09 an WhOrized exercise, The Sub-Recipient 030 successfully complete an
authorl;Aed exerolse either by attending or conducting that exercise.
Training Doliverablia:$ubjeot to the funding limitations of Oils Agreement,the Division shall reimburse
the Sub-Reclplent for the actual Cost Of successfully COMP10ting a tralt"ng course listed on the
Department of Homeland Security(DHS)approved course catalog. For nnn.DHS approved courses the
Sub-r-Welplont shall obtain advanco FOEM approval using the Non-TED form by contacting their grant
manager, The DH8 course CaWI09 is available online athttpV/traInlngfema.90Vt. For the purposes of
this Agreement,any training course listed on the DHS approved course catalog qualifies as an authorized
course. Tho Sub-Reoiplent can successfully complete an autbortz ed course either by attending or
conducting that course,
Equipment Dallverable;subject to the funding IlmitrAtions of this Agreement,the Division shall reiniburse
the Sub-Reolplont for the WWI cost Of PuW
,basing an Item Identified In the approved project funding
template and budget of this agroament and listed on the OWS,Authorized Equipment List(AEQ For the
purposes of this Agreement,any Item(feted on the.AEL qualifies as an authorized item. The 21 allowable
,prevention,pt.oteopon,mitigation,response, and recovery equipment categories and equipment
-standards for Hsep are listed on the web-based version of the Authorized Equipment List(ASW On the
Lessons Learned Information System at http*/twwW.fOMa.00v/autliorized-equipment-list. In addition,
agencies will.be responsible for obtaining and maintaining all necessary certifications and licenses for the
requested equipment,
61
Management Deliverable:subject to the funding limitations of this Agreement,the DMI sloe shall
raimburse the Sub-Rscipient for the actual cost far Management and Administration(M&A)activities.
Costs for allowable items will be reimbursed if Incurred and completed within the period of
perforrrranco,in accordance with the Budget and Scope of Work,Attachments A slid 0 of this
agreement,
tRemalador of page Intentionally loft blank]
62
i
3
i
ATTACHMENT C
Program Statutes and RoUttlatlons
1) Age DiscrIminatlon Act of 1975 42 U.S4.§0101 at$Oq.
2) Americans with Disabilities Act;of 1990 42 U.S,C,§12101-12213
3) Chapter 473, csr g tines
4) Chapter 216,Flod.d"a Statutea
6) Chapter 262, s.
6) "Tide VI of the Civil Rights Act of 1984 42 U.S.C.§2000 of seq.
7) TMO All of the Civil Nights Acts of 1968 42 U.'S;C.§3601 at seq.
8) Copyright notice a 17 UAC.%401 or 402
R) Assurances,Administrative Requirements,Cost Principles, Representations and Certifications
2 C.RR.mart 200
10) Debarment and Suspension Executive Orders 12540.and 12689
11) Drug Froo Workplace Act of 1988 41 U,$.C.§701 at seq.
12) Duplication of[benefits 2 G.F,R,Part 200,Subpart i
13) Energy Policy and Conservation Aot 42 U. .C,§6201 at aaq.
14) False Clalms Act and Program Fraud Civil Remedies$1 U.S.C.§$720-3733 also 31 U.S.C. §
3801.3012
16) Fly Amerlea Act of 1974 49 U,S.Q,§41102 also 49 1,14.0.§40118
16) Motel and Motel Fire Safety Aot of 199016 U.S.C,§2226s
17) Lobbying Prohibitions 31 U.S,C.§1362
48) Patents and intellectual Property Rights 36 U,S.C.§200 st seq.
19) Procurement of Recovered Materials section 6002 of Soild Waste Disposal Ac t
20) Terrorist Financing executive order 139.24
21) "Title IX of the Education Amendments of 1072(Equal Opportunity In Eduoatlon Act)20 U,S,C.§
1681 at serf.
22) Trafftgking Victima Protootion Act of 2000.22 U.S.C.§7104
23) Rehabilitation Act of 1973 Sootion 604,20 U.S.C.§794
24) USA Patriot Aot of'2001 18 U.S.C.§1716w172a
20:) Whistleblower Protection Act 10 U,S.C.§2409,41 US,C.§4712,and 10'U.U.G.§2324,41
U.S,C,§4304 and§4310
2.6) 63 Federal Register$034
27) hula Chapters 2710.6,.27P-11,and 27PA 9,Florida Administrative Code
63
f
ATTACHMENT ENT E
S1.1I3-FtNCiPIENT.
JUSTIFICATION OF ADVANCE PAYMENT
_
If you are toqueasating an advance,indicatb same by oheaking the box below.
C 7 ADVANCE lift,VESTED(Max#nnmm request amount way not exmat linty percent)
.Advance payment of$, ,,,,,_,,,,�...,_...,�.is nVosted. Balance ofpayntftits wilt bo made on a mimbursezent basis. This
advance will be used on egWpmoat speoi&projects withla><the budget of'the woement.Wo would not be able to operate the
progm m without this advance,
"intimif you a-ra r quetrting an advance,complete the Wowing chart and line item,1taf> jiffil >#iatloan belanw.
LOW=M N,SLEA
're"ect Res to o2mfete Foft remount r u+Wated
CON {pear each line Item,provide a detailed justification explaining the need for the
cash ndvaanr,;e►. The lustifloation must.Inolcade supporting documentaWn that cleanly shows the advranoo will
be expanded within the first ninety(00)days of the cantmct term. Support documentation should Include but
is not Ih nit+sd to the following:quotes for purchases,delivery timeallnes,emery and expense projections,etc.to
pat*vldo the Division reasonable and nocessary support that the advance will be expended within tho first
ninety(90)days of the contract terra unless an EHP Is required. Any advance funds not expanded within the
first ninety(tap)days of the to ntrabct term shall be returned to the Division Cashier,2656 Shumard Oak
Boulevard,"Tallahassee,Florida 32300,within thirty(30)days of receipt,along with;any Interest earned an the
advance)
'REQUESTS FOR ADVANCE PAYMENTS WILL BE CONSIDERS!)ON A CASE BY CASE BASIS*
HP MOST BE COMPLi*T D AND APPR YM BY FEM'A PPJOR TO ADVANCE"
Signature of Sub»Raaipi>ant
Name and Title of Sub-Recipfant
64
S
3
i
ATTACHMENT F
WARRANTIES AND RtwPRESEN TATION$
The Sub Roolplent's financial management system must comply with 2 C.F-R.§20UO2.
Any procurement undertaken with funds authorized by this Agreement must comply with the
requirements of 2 C.F.R.§200, Fart D -lost Federal.Award Requiromonts—Procurement Standards(2
O.F.R.0200.3.18 through 200:.321).
siness Hours
The Sub-Reoip.lent shall have its ofllces open for businoss,with the entrance door open to the
public,and at.ieast one employee on site,from,
i nsi itt
All subcontractors or employees hired by the Sub-Roaiplent shall have all ourront iicsnses and
pan-nits required for the particular works for which they are hired by the Bub-Reoiplent,
65
1
ATTACHMENT G
CERTIFICATION REGARDING
DWARMENT,SUSPENSION,INELIGIBILITY
AND VOLUNTARY EXCLUSION
$Ubc ntraotor Covered Transactions
The prospective subcontractor, ..�,��. »� . ..�t of the
Sub-heelpient certifies,by submission of this document,that neither It,Its principals,nor its aillates are
presently debarred,suspended,proposed for debarment,declared ineligible,voluntarily emiuded,or
disqualified tz'orn participation In this.transaction by any Federal department or agenoy.
SLi"ONTRACTOR.
y:
Signature Sub-Reclplent's Name
Name and Title POEM Contract Number
Street Address DNS Grant Awwd Number
city,Mate,ZP
Date.
66
ATTACHMENT H
STATEMENT OF ASSURANCE$
All of the instructions,guidance,[Imbfions,and other conditions sot forth In the Notice of Funding
Opportunity(NOFO)for this program are Incorporated hem by reference In the terms and conditions of
your award, All Sub-Recipients must comply with any such requirements set forth In the program NOFO..
All Sub-Recipients who receive awards made under programs that prohibit supplanting by low must
ensure that Federal funds do not replace(supplant)funds that have been budgeted for the sarne Purpose
through non-Foderal souroes,
All Sub.Reolplents must acknowledge their use of federal funding when Issuing statements,press
releases,requests for proposals,bld Invitations,and other documents describing projects or programs
funded In whole or In pad with Federal fonds.
Any cost all000ble to a particular Federal award provided for In 2 C.F.R.Part 200,Subpart E may not be
charged to other Federal awards to overcome fund deficiencies,to avoid restrictions Imposed by Federal
statutes,regulations,or ton-no and conditions of the Federal awards,of for other reasons. However,this
prohibition would not preclude a Sub-I alplent from shifting costs that are allowable under two or more
Federal awards In accordance with existing Federal statutes,regulatons,or the terms and 0ondiflorts of
Ahe Federal award.
Su"eciplents are required to comply with the requirements set forth In the governmont-wido Award
Term!regarding the System for Award Management and Universal Idtantifler Requiramots WOW at 2
C.Fk Part 25,Appendix A,the full text of which Incorporated hero by reference In the terms and
conditions of your award.
All Sub-Roolplants must acknowledge and agree to comply with applicable provisions governing DHS
acooss to words,accounts,documents,Information,facilities,and ataM
i.. Su.b.Reciplent must cooperate with any compliance review or compliant Investigation conducted
by the Stato Administrative Agoroy or DHS.
2. Sub-Realplant will give the State Administrative Agenoy,OHS or through any autholized
reprosentatIve,access to and the right to examine and copy,records,accounts,and other
doournents and sources of Information rotated to the federal finandal assistance award and
pormk aoosse to facilities.,personnel,and other Individuals and Information as may be
necessary,as required by DHS regulations and other applicable laws or program guidance.
3. Sub-Recipient must submit timely,complete,and accurate reports to the FDEM and maintain
appropriate backup documentation to support the reports. Sub-Recipients must also comply with
all other special reporting,deft collection and evaluation requirements,as prescribed by law or
detailed In program guidance,
4. Sub-Reelplent will acknowledge their use of federal funding when Issuing statements,press
releases,requests for proposals,bid Invitations,and other documents describing projects or
programs funded in whole or In part with Federal funds.
5, Sub-Redplent who receives awards made undor programs that provide emergency
communications equipment and its mlatod activffies must comply with SAFECOM Guidance
forlErnergenW Communications Grants,Including provisions on technical standards that ensure
and enhance Interoperabio communications.
6. When original or replacement equipment acquired under this award by the Sub-Recipient Is no
longer needed for the original project or program or for other activities currently or previously
67
supported by DHWEMA,you roust request Instructions from FD M to make proper disposition
of the equipment pursuant to 2 C.F.R.Section 200,313,
7. D1I 1= MAC funded activities that may require an EHP review are subject to i*EMM
Environmental planning and Historic Preservation(EHP)review process.This review does
not address all federal,state,and local requirements.Acceptance of federal funding requires
reelplent to comply with all federal,state,and local laws.Failure to obtain all appropriate
federal, state,and local environmental permits and clearances may jeopardize federal funding.
If ground disturbing activities occur during construction,applicant will monitor ground
disturbance,and If any potential archeological resources are discovered,applicant will
lmmediately maso work In that area and notify the pass-through entity. If applicable,and
8. Sub-Reclplente are requlmd to comply with the Build America,Buy America.Apt(BABAA),
whir tr was enacted as part of the Infrastructure Investment and Jobs Act Sections n9ol-
7t927,pub. L.No. 117µ68(2021),and Executive Order 14006, Ensuring the Future Is Made In
All of America by All of Amerlca's Workers,
9. tub-Rectplent will comply with-the applicable provislons of the fallowing laws and policies
prohibiting discrimination.
a. Title VI of the Civil Fights Act of 1964,as amended,which prohibits discrimination based
on race,color,or national orl�ln(Including limited English proficiancy).
b. Section 504 of the Rehabilitation Act of 1973,as am.m.ended,which prohibits discrimination
based on disability.
c. Title V of the Education Amendments Act of 1072,as amended,which prohibits
discrimination based on sex in education programs or activities.
d. Age Olssark nInation Act of 1975,which prohibits disodirina ton based on age.
a. U.S, Department of Homeland Security regulation a C.F.R.Part 19,v+rhtch prohibits
discrimination based on religion in social service programs.
[Remainder of page Intentionally loft blank]
f
68
i
ATTACHMENT I
MANDATORY Olds TRACT PROVIt51ONS
Provisions:
Any contract or subcontract fundod by this Agreement must contain the applicable provisions outlined In
Appendix 11 to 2.s Y.R.Part 200, It is the responsibility of the subwreciplent to Include the required
provisions, The following is a list of example provisions from Appendix II to 2 Cr,R,Port 200 that U be
requlr ed.1
Appendix 11 to Part 200—Contraot Provisions for l ors-,,Fsdoraal Entity
Confroots Under Federal Awards
in addition to other provisions required by the Federal agency or non-Federal entity,all contracts
niedo by the non-Federal entity under the Federal award must contain provisions covering the following,
as applicable,
(A)Contracts for more than the simplified acquisition threshold,which is the Inflation adjusted
.amount determined by floe Civilian Agency Acquisition Council sand the Defense Acquisition Regulations
Council(Councils)as authorized by 41 U.54.190,must address administrative,contractual,or legal
remedies in Instances whore contractors violate or breach contract terms,and provide for such sanctions
and penalties as appropriate,
(S)Ali contracts In excess of$10,000 must address termination for cause and for convenieneae by
ihv non-Federal ontity including the manner by which It will be affected and the basis for settlement.
(C)equal Employment Opportunity.Except as otherwise provided under 41 QFR Fart 60,all
oontracts that most the definition of"federally assisted:construction contract"In 41 OFR Part 60.1.3 must
Include the equal opportunity clause provided under 41 CFR 60-1.4(b),In accordance with 5xeoutive
Order 11246,OF,.qual employmentOpportunity"(30 FIB 12319,12936,3 CFR Part, 1964.1966 Comp.,p,
$39),as smanded by executive Order 11376,"Arnonding Executive Fader 11246 Relating to Equal
Employment Opportunity;"and Implementing regulations at 41 CFIR part 60,"Office of Federal Contract
compliance Programs, equal.Employment Opportunity,Department of Labor."
(0)Davis-Bacon Act,as amended(40 UZ.C.$141.3148),When required by Federal program
legislation,all prime construction contracts In excess of$2,000 awarded by non-Federal entities must
Include a provision for nompiianco with the Dania-Sacon Act(40 U.S.C.$141.3144,and 3146•,3146)as
supplemented by Department of Labor regulations(29 CFR mart 6,'Labor Standards Provielone
Applicable to Contrai is Cowering Federally Financed and Assisted Construction").In ovoordkancs with the
statute,contractors must be required to pay wages to laborers and mechanics at a rate not less~than the
prevalling wages specified in a wage determination made by the$.00ratary of Labor.In addition,
contractors most be required to pay wagers not lees than once a week.The non-Federal entity must dace
a.copy of the ourrent provoking wage determination Issued by the Department of Labor In each
solicitation.'rho doci;slort to award as con"ct or subcontract must be conditionod upon the acceptance of
the wage determination,The non-Federal entity must report all suspected or reported violations to the
Federal awarding agency,The contracts must also Include as provision for compliances with the Copeland
"Anti-Mckback"Aot(40 U.B.C.3146),as supplemented by Department of tabor regulations(29 CFR Part
3,"Contractors and Subcontractors on i�ublic Rullding or public Work Financed In Whole or In Part by
Loans or Grants from the united Statoo.The Act provides that each contractor or Sub-roalplont roust be
prohibited from Inducing,by any means,any,person employed In the construction,completion,or repair of
public work,to give.up any part of the compensation to which he she to otherwise untitled.,th+e non.
Federal entity muot report all suspected or reported violations to the Federal awarding agelloy.
(C)Contract Work hours and Safety Standards Act(40 U.S.C.$701-3708),Whom applicable,all
contracts awarded,by the non-Federal entity In excess of$100,000 that involve the employment of
mechanics or laborers must Include_a provision"for compliance with 40 U, ,C.§§$702 and 3704,as
saupplemonted by Department of Labor regulations(29 CFR Park 6).tinder 40 U.S,C.§$702 of the Act,
each contractor must be required to computo the wages of ovary mechanic,and laborer on the basis of a
1 For example,the Davis-Bacon Ant is not applicable to other FEMA grant and cooperative agreement {
programs,including the Public Assistance Program or Hazard Mitigation Grant Program;however,sub-
recipient may Include the provision In its subcontracts.
69
a
standard work wook of 40 hours,Work in excess of the standard work week Is permissible provided that
the worker Is compensated at a rate of not lase then one and a half times the basic rate of pay for all
hours worked In excess of 40 hours In the work weak.The requirements of 40 U,S'.C.§3704 are
applicable to construction worst and provide that no laborer or meohanic must be required to work in
surroundings or under working conditions which are unsanitary,hazardous or dangerous.'These
requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the
open market,or contracts for transportation or transmission of Intelligence,
(F)nights to Inventions Made Under a Contract or Agreemont.If the Federal award meets the
definition of"funding agreement"under 37 CFR§401.2(a)and the recipient or Sub-reciplent wishes to
enter into a contract with a small business firm or nonprofit organization regarding the subst1tu1lon of
parties,assignment or performance of experimental,developmental,or research work under that"funding
;agreement,"the recipient or Sub-recipient must comply with the requirements of 37 CPR Part 401,"Rights
to Inventions Made by Nonprofit Organizations and Small Suslness Firms Under Govornmont Grants,
Contracts and Cooperative Agreements,"and any Implementing regulations issued by the awarding
agency.
{G)dean Air Act(42 U.S.C,%7401-7871q.)and the Federal Water Pollution Control Act(33
lf.S.0. 1251A387),as amondod—Contracts and subgrante of amounts In excess of$160,000 must
contain a provision that requires the non-Federal award to agree to comply with all applicable standards,
orders or regulations Issuod pursuant to the Clean Air Act(42 I .S.C.§§7401 w7671q)and the Federal
Water Pollution Control Act as amended(33 U:S.:C.ff 1261-1367).Violations must be reported to the
Federal awardlnp ag ency ar►d t"o Fteglonal Ufficta of tl,e nvlronrnental Protection t ency(SPA).
(I-t)Dobarmcint xand btaspeneI n(I xecutive OF 12549 and 12Fa80) .A caritraot award(see 2
CFR 180,220)must not IUD me
to parties 11sted can the governmenWI Sxciuttetf parkas List
System
In the System for Award:Management(SAM),In accordance with the OMS.guldelinefs at 2 CFR 180 that
implement Cxecutive Order's 12649(3 CFR Fart 1986 Comp.,p. 1$9)and 12580(3 CFR hart 1989
Comp,,.p.235), "Debarment and Suspension."The Excluded Parties List System In SAM contains the
names of parties debarred,suspended,or otherwise excluded by agoncles,as well as parties declared
Ineligible under statutory or regulatory authority other than Executive Order 12640,
(1)Byrd Antl-Lobbying Amendment(31 U.S.C.§1352) -Contraotors that apply or bid for an
award of$100,000 or more must file the required ceriifloation.Each tier certifies to the tier above that It
will not and has not used Federal appropriated funds to pay any person of,organization for Influencing or
attempting to Influence an officer or ornployea of any:agency,a rnornber of Congress,officer or employeo
of Congress,or an employee of a member of Congress In connection with obtalning any Federal contract,
grant or any other award oovored by 31 U,8,0.§1362.Each tler must also disclose any lobbying with
non-Federal funds that takes place In connection with obtaining any Federal award,Such disclosures are
fonwar4ed from tier to tier up to the non-Federal award.
(J)See§200,323 Procurement of recovered materials,
(It)Seo§200,216 Prohibition on certain telecommunication and video surveillance services or
equipment,
(L)bee§200.322 Domestfo preferences for procurements
(Appendix ff tc Pao 200,Remised Ef .f. 111212020).
Please note that the gash-recip ent alone is raTonxtble for era+yens that all language included In
its contracts meets the requirements of 2 C.A.R.,�200.327 and 2 C.rf.R,Part 200,AplrenAr ff.
70
ATTACHMENT J
FINANCIAL AND PROGRAM MON-11TORINO QUIDEUNES
ftrids has enhanced state and local oapablilty and capacity to prevent,prepare and respond to terrorist
threats;since 1999 through various funding sources Including federal grant funds. The Florida Division or
Emergency Management(FDEM)has a responsibility to track and monitor tho status of grant WAY and
Items purchased to ensure compliance with applicable Homeland Security Grant Program JH80P)grant
guidance and statutory regulations. The monitoring pr000ss Is designed to assess a Sub-Reolplent
agency's oompliance with applicable state and federal guidelines.
Monitoring Is accomplished utilizing various methods Including desk monitoring and on slla visits. There
are two primary areas roviewod during monitoring aotivitles-financial and programmatic
monitoring. Financlat monitoring primarily focuses on statutory and regulatory compliance with
administrative grant requirements, It Involves the review of records associated with the purchase and
disposition of property,projects and contracts. Programmatic monitoring seeks to validate and assist In
the grant progress,targeting Issues that may be hindering project goals and ensuring compliance with the
purpose of the grant and overall grant program.Programmatic monitoring Involves the observation of
equipment purchased,protocols and other modeled ro.cords. Various levels of financial and
programmatic review may be accomplished during the monitoring process.
Monitor lea dip
tacft year the FDEM will conduct monitoring used on a"Risk Assessment'. The risk assessment tool Is
uwW to Nip In determining the priority of Sub-Realplents that should be reviewed and the level of
monitoring that should be performed. It Is Important to note that although a given grant may be closed,It
Is still subject to either desk or on-aft monitoring for a five(5)your period following closure.
& as.tt At-will-b-g-oxamined Include:
• Management and administrative procedures,
• Grant faller maintonartow,
• Equipment accountability and-sub-hand receipt procedures:
• Program for obsolescence;
• Status of equipment purchases;
• Status of training for purchased equipment;
• Status and number of response trainings actnducted to Include number trained;
• Status and number of exercises;
• Status of planning activity,
Anticipated projected completion;
• Difficulties encountered In completing projects,,
• Agency NIM'81ICS compliance 4ocumentation;
• Equal Employment Opportunity(EEO Status);
• Procurement Policy
FDEM may request additional manitoring/Informadon of the activity.or lack themot,generates questions,
ftn the region,the sponsoring agency or FI)SM16adership, The method of gathering this Information
will be determined on a erase-by-case buts.
cat it 8,
Deak ravlows and site visits are two forms of monitoring, Desk monitoring Is,the review of projects,
financial activity and technical assistance between FDEM and the applicant via e-mail and
telephone. On-site monitoring are actual visits to the Sub-Reolplent agencies by Division representatives
who examines records,procedures and equipment.
Desk monitoring Is an on-going process, Sub-Recipients will be required to participate In desktop
monitoring as determined by FDEM. This contact will provide art opportunity to Identify the need for
71
techniosil assistance(TA)and/or a site visit if ITEM determines that a 80-Roolplent Is having difficulty
comilAoting their project.
As diffieultlest4oficlonolee ara.Identified,the respeOlve region or sponsoring agency Al be notified by the
program office via erriall. Information will Include tho grant ft-Reolplorit eigGricy name,year and project
description and the nature of the Issue In qu0stIon, Many of the Issues that arise may be resolved at the
regiong)or sponsoring ego nqy level. Issues that require further TA will he referred to FDEM for
assistance. Examples of TA Include but are not limited to-,
# Equipment selootlon or available vendors
* ElIgIbIlIty of Items orserylees
* 0oordInotion and partnership With other agencies within or outside tho regl0h or diadplifle
# Rocord I(eeping
# Reporting Requirements
o Documentation in support of e Request For RalrilbUrsetilent
On-site monitoring will be conducted by FDEM or designated pmonnall. cart-situ monitoring v1slis will be
scheduled In advance with the Sub-Rocipient agerioy POO destgriatod In the grant agreement.
FDSM will also conduot coordinated 11nanolat and grant file monitoring, Subject matter experts from other
agencloe,within the region or state may be called upop to assist In IN forril of a poor review as needed,
0 M'1911&mg-n-Jor 11122mt-00 0
0n;@JterRoRt—OrIfib visits will Gagin with those grantees that are corraintly spending or have completed
spending for that foderat ilsomlyear(FFY). Site visits may be combined wbon geographloolly
cooverifent. There Is a flilanclal/pro9vanomatic on-site monitoring checklist to assist In th000r6pletion of
al required taskt4,
filts—Visit eLet L A Ugn
A letter will be sent to the 6Ub-R80IPJ9nt Rgenul Point of Contaot(P0C)outlining the date,time and
purpose of the site visit before the planned arrives date,The appointment ahould W confirmed with the
grantee In writing(amall is ptable)and documented in the grantee folder,
The phyaloal loomtIoll of any equipment locatod at an alternate ob should be confirmed with a
reproselltative from that location and the address should be documented In the grantee folder before the
06 VIGIL
m or6onnel have arrived attire site,an orlantation ocinferance will be oonducw.
During this tirno,the pul'posp of iho alto visit and the items FARM intends to examine A bo Identified.All
oboOlves of the site visit will be oxpleined during this time,
FOEM personnel will review all flow and supporting documentation. Once tho supporting documentation
hes been reviewed,a tour/vIsuaffspot InspWion of equipment will be conducted.
Each Item selected for review should be visually InspelrAed whenever possible. Digger Items(computem,
response vehicles,etc.)should have an asset decal(Informationfaerlal number)placed In a prominent
looatlon on each piece of equipment as Per SUbAeolplent agenoy requirement% The serial number
shouild correspond with the appropdate receipt to confirm purohaso,Phatogrophs,should be taken of tho
equipment(Wroe capitait expenditures In excess of$1,000,par Item).
If an Item Is not givailatle(being voed during time of the site All),the appropirlats doommontatlan must be
provided to ao*')unt for that particular place of equipment. Othor programmatic Issues Cori bodfacussed
at ibis time,such as missing quarterly reports,paymont vouoher/reirriburaemant,equipment,quostlarls,
etc,
72
FDEM porsonnel will review the On-site monitoring worksheets and backup documentation as a team and
discuss the events of the On.-sIte monitoring.
Within Forty-FIve(45)calendar days of the site visit,a post monitoring letter will be generated and sent to
the grantee explaining any Issues and corrective actions required or commendations,Should Issues or
findings be Identified,a noncompliance letter tothat effect will be generated and sent to the Sub-Roolplant.
'rho Sub-Rec;plont will submit a Cormcgve Motion-Plan within a tlmeframe as determined by FOEM,
Noncompliance on behalf of su"rantoos Is resolved by management tinder the terms of the Sub-Grant
Agreement The On4te monitoring report and all back up documentation will-then be Inaluded In the Sub.
Recipient's fllo
... Dalvallb"Itlems
Sub-Reolplonta who are pass-through entities are responsible for monitoring their Sub-Reolplanits in a
manner oonslatent with the terms of the federal award at 2 O.F.R.Part 200,Including 2 C.F,R,§200,332,
This Includes the pass-through entity's-responsibility to mioriltor the activities of the Sub-IRselplent as
necessary to ensure that the subaward is used for authorized purposes,In compliance with federal
statutes,regulations,and the terms and conditions of the subaward,;and drat subaward performance
goals are aohlsved,
$tjb�Reclpiont rosponsibil[Itles,also Include but are not limited to.accounting of receipts and expenditures,
cash management,maintaining adequate financial records,roportIng and refunding expenditures
disallowed by audits,monitoring W acting as a pass4rough ontity,other assessments and reviews,and
ensuring overall compliance with the terms and conditions of the award or subaward,as applicable,
Including the terms of 2 C.F.R.Part 200.
lRetimainder of page IntentJonaIlly left-blankl
'13
ATTACHMF.NTK
SHP GUIDELINES
ENVIRONMENTAL PLANNING& IiIsTORIC PRESERVATION (01HP)COMPLIKNOE QUID-ZLINES
The following types of projects are to be submitted to FEMA for compUnce review under Federal
Environmental Planning and Hfatorlo Preservation(DiP)laws and requirements prior to 1111flatton of the
project:
# New Construction, Installation and Renovation,including beat not iliAlted to:
o Emergency Operation Centers
o Security Guard facillOos
o E4u[pm.ont buildings(.�uoh as those accompanying communication towers)
o Waterside Structures(such as dark housos,piers,otc.)
* Placing a repeater and/or Other equipment on an existing tower
0 Renovation Of&hd modification to buildings and structures that are 60 years old or older
0 Any other construol:10 or renovation•efforts that ohange or expand the footprint of a facility or
structure including security enhancemonli to Improve Perlrn6ter Security
* physical Security Enhanoemerits,,Including but not limited to;
LIgbUnp
Foncing
o Closed-circuit tolovIslon(CCTV)systems
a Motion detection sy4terns
o Barriers,.doors,gates and related security enhancement$
in addition,the erection of'COMMIAWcations-towers that are to lulled.in ajudodiction's Interoperable
comrnunications plan is,allowed,subject to.all applicable laws,regulations,and licensing proVislons.
Commuqloabon tower projects must be submitted to FEMA for EHP review.
EHP 31,C]REANINth FOFIM SUOMISMON
1. For projects-requiring EHP review,the Sub-Reciplont must submit the E14P Screening Form to
the State Administrative Agenoy(S/�A)for review Or'lor to foride being 4xponded,!he SAA Point
of Cont act for EFIP review Is:
Preparedness._J? curit
patio&
655 ShiAMaAcLQ_A"86 OW—Ard
taAahassaa.Florida A7,49941'00
T ep tonne 8 __- I H34A
The SAA POG will forward EHP Screeining Forryis to DHS/FRMA for review boll approval.
suly,�Reclpienfa muot receive written approval from the'SAA prior to the use of grant funds for
project implementation. THE PROJECT'MAY NOT BEGIN ONTIL FINAL PP.MA A0PROVAL 1.9
MCSIVED,
74.
ATTACHMENT L
REIMBURSEMENT CNECKLI(ST
1, toes the amount billed by consultant add up correctly?
2. Has all appropriate docurnentation to denote hours worked been pmperly stoned?
3. Have copies of all planning materials and work product(e.g.meeting documents,coptas of plans)
boon included? (dote w if a mooft was hold by ft—Recipient or contractor/consultant of Sub.
Recipient,an agenda and signup shoat with meeting date
4. Has the zero dollar Invoice and signed from the consultant/sontractar been Include?
6, Has proof of payment been included?
Canr;elad check,bank statement or transaction history(Showing the transsction wa
prooessed by the bank)
Electronic Funds Transfer(15FT)Cottfirmation
Credit Card Statement&payment to orodit card company forthat statement
g. Has Attachment 0 (f*und within .Agreement with FDEM) been completed for this
contractor/consultant and Included in the reimbursement package?
7, Has proof of purutase methodology been Indluded?Please see Form ft of RetaoWng Forms or
l=rurahesing 8nslos Attachment If further clad'ty/s needed,
We:source(approved by FOEM for purchases exceeding$26,000)
State Contract(page showing contract#,price list)
Ccmpsttlive bid results(e.g.Quote-wire,bid tabulation page)
!t #oa,ape!t ctPIP-112-011-11g, der Omagiggdonl
�( 1. 1s the course DH$approved?
2. Is/hero a course or catalog number?
S. If not,has FD M approved the non-DHS training?
4. Have Sign-in Shoots,Rosters and Agenda been provided?
6, If billing for overtime and/or baelcfill,has documentation been provided that 11sts attendee names,
department,if of hours spent at training,hourly rate and total amount paid to each attendee?
Have documentation from enilty`sfinancial system boron provided as proof attendees were.
paid?
For backfill, hap a clear dellnostlon/Gross reference been provido-d showing who was
backfiiling who?
6. Have the names on the slgn•ln sheets been cross-referenced with the names of the individuals for
whom training reimbursement coats are being sought?
ED 7. Have any expenditures occurred in support of tho training suet►as printing casts,costs related to
administering the/mining, planning, scheduling,faciiitles,materials and supplies,reproduction of
materials,and equipment? It so,receipts and proof of payment must be submitted.
75
i
G
I
,
1
i
0anceled check,bank statement or transaction history(Showing the transaction was
processed by the bank)
r lectmnia Funds Transfer(EFT)Confirmation
Credit Card Statement&payment to credit card company for that statement
8. Has proof of purchase methodology boon Included? Please soo Form 8 of Roporttng Farms or
PurobasIng Basics Atttachment It"or is needed
Sole Source(approved by FDEM for purchases exceeding$26,000)
w w State Contract(page showing contract#,price list)
Competitive bid resurta(e.g.Quotew1m,bid tabulation page)
1. Has documentation boon prwvlded canthe purposelobjecOves of the exerolse?
Situation Manual
Sxeralse PlOn
EJ 2. if exorolso has been conducted are the following Included,
After-adlon report
Signwin sheets
. Agende
.............. sum ,
+3. 1f billing for overtime and backfili, has a spreadsheet been provided that Ilsts attendee rrernes,
doportrlmont,#of Nurs spent at exerdso,hourly rote sod total paid to earah altand ?
Have documsnWn from entity's Onancial syMam been provided to pave attendees were
paid?
Fear backflll, has a clear detineatlarrrloross reference been provided showing who was
bactaglling who?
4. Have the names on the aign4n sheets been cross reforencod with the names of the Individuals for
whore exercise reimburcoment costs are being_sought?
a Have any expondltur+es occurred on supplies(o.g„wwhtg paper,gloves,tape,oto)In support of the
exercise? If so,receipts and proof of payment must be Included,
Canceled check,bank statement or transaction history(Showing the tramentlon was
processed by the bank)
-. Electronic Funds Trartsfor(EFT)Contrrmado t
Credit Card Stat+ meN&payment to credit card oacrrrpany for that statement
ED S, Have any expenditures occurred on rental of spacellcrcatlons for exerolaos planning and conduct,
exerelse signs,badges,oto.? If so,receipts and proof of payment mast by Included.
Canceled check,bank statement or transaction history(Shorn tg the transaction was
processed by the bank)
Electronic Funds Transfer(E�F r)Conffmation
Credit Card Statement&payment to credit card oompony for tttat statomoo t
7. Has prrmof of purchase methodology been Included? Please we Ftrrm 5 of Rwoftg Forms or
PumhasIng B fr;s Attsttk mont if further derfly is rmoded
Salo Source(appmed by FDEM for purchases exceeding$20,000)
State Contract(page showing oontraatt price list)
Competitive bid results(e.g.Quotowire,bid tabulation page)
EQUI�'Jl?I�N�"
1. Has the zero dollar Invoice and signed from the consultant/contractor noon Include?
2, Has an Ail»#been Identiffed for each purchase?
76
L3 3, 9 servicelwarranty expenses are[Wed,am they only for the peribmiance period of the grant?
4, Has proof of payment been included?
Canceled check,bank statement or transaction history(Showing the transociflon was
processed by tho NNO
Electronic Funds Tronsfor(EFT)ConflMollon
Credit Card Statement&payment to credit card company-for that statement
8
5. If 5HP form needed,has a copy of ft opproyal DH been Included?
e. Has proof of purchase methodology been Included? Num see Potm 5 of Reporting Foams or
Purchasing Beaft Art ahmnt It forther clwfty la needed.
Solo Source(approved by FOEM for purchases exceeding$26,000)
State Contract(pago showing contract#,price Ilet)
Compotillve bid results(og.Quolowiro,bid tabutuAlon page)
k a&OB®R
1. Have all receipts boon turned In,Itemized and do the dotes on the rooelpta match travel dates?
Airplane r000lpts
Proof of mkogs(Google,or Yahoo map ladniout or mileage N)
Toll anciffir Parking moal*
Hotel receipts(Is(here a ioro balance?)
Car rental receipts
Registration fee receipts
Note., Make sum that meats paid(or by conference are not Inoluded In por diem amount
2. If travel Is a conference has the wnferance agenda been Included?
E] Has proof of payment to traveler been Included?
Canceled check,bank statement or transaction history(Showing the transaction was
processed by the bank
Elactronlo Funds Transfer(EFT)Confirmation
Credit Card ftternent&payment to credit card company for that stateroom!
Copy of paycheck If reimbursed thmuoh payroll
1. Has a WMA timeshW by employee and supervisor been Included?Timesheet must certify the
hours and lWormation presented as true and oorred.
2. Has proof for time worked by the employee boon Included? Is time period summary Included?
siatement of Ewntngs
Copy of Payroll Chock
Payooll R"Istior
For fusion center analysts,have the co0caflon documents been provided to the SM to
demonstrate compliance with training and experience standards?
I if billing for overtime and baokfig, has a spreadsheet boon provided that Rate attendas names,
deparlmont,0 of hours vent at oxemlso,hourly rate and total paid to each attendee?
Have dowmentation from entWa financial system been provided to prove attendees were
paid?
Pot backfill, has a clear dellnestion/bron r0erence been provided showing who was
backfifling who?
77
.-MUM,99M
1. Have all relevant forms boon completed and included with each request for relnibumemont(including
Dolly Activity Reports for OPSG)?
2. Have Vie its Inouty.etl boon chatVad to the appropriate POETF.catogory?
3, Does the total on all Forms submitted match?
4. Do all quotas and Invoices from the aoleotod vendor provide a legible signature from vendor?
S. Do all paid Invol-m show a$0.00 balance?
C1 6. 'Has Reimbursement Form been signed by the Grant Manager and Financial Ofter?
7, Has the reimbursement package been entered Into Sub-Roolplents records/spreadshoM7
0. Have the quantity and unit a*been notated on Reiniburaeoient Budget Breakdown?
9. it this purchase was made via Sole Source,how you Included the approved Sole Source
doournentation and justification?
M Do all of your vendors have a current W-9(Taxpayer identification)on fla?
11. Has the Attachment 0(found within Agreement with FDRM)or proof of SAM40v registration boon
provided for the writraotors/consultents with Iho reimbursement package.
Please ftote;FDEM nose#vos the right ter update this checklist throughout tho Ufa of the grant to assure
aompUanoe with applicable fkwW and state rules and rogulatlow.
q 4 q q p O C O O 9
F ,FOB 17( C l!j O O Ci O C CO
MAXW p Ul VWj, V M
t=y
4 q $ o a g o
o g 8 a o A a
4p ��}y. Ci O d 4' Ci 41 41 -41
Y
2 �
tiC�1C� �C.'r4VG� � �ia `� �. RU :xiA h w
a o c c c
MI cz
{d
y
Sd7 fs s�� s t
ZNj
N
4
ba
y� O ryry
a� IN .g
�i
RRM
'u a v w
A�6r- d c. U y a a c m e O o o o a c
s w a w w $ w q t3w
c c c e c a
�� c a ,*3 � ,e .a. 3. .g •z
o
E
4�1 O O O O O pMppp O Vq1 Cep O
h O O q
M
eWe} N n N O t0 O h, 1p 7 SIR',
ui c ci d o ci ti ci ri ui ti o
.ygr h O O u1 O b 00 4 �O Ci 4 4
N VI
U � 2M �
o x u o82z � ¢ q 'm � v
€ e U co
C
qj
��•� 5��o � w H F= G N •c w �s a � .�,� a 'v' a � a � � �
p a4, a a a u@ c a E G E e ti a c m O °
a
o
w w
E TP „
N N N IV N N N N N N N
N N N N N N NNEW
v
� w a � w W g v° w
W
K4:
_ a 01 a a a
p� dl Ctl h N d 61 N 94'1 v
U l7 U V' °
V
u y'a R � W W Cl C C1 C W N fi N
O O O O O O O q O O O O
5 Cf D CO �'1 ti
9 a O qO NN MI+, O O
3� W +i �•{ ca W H N
it Mtn O
� � o y4 w 4 g 2 p 2 cU1
VlwEti „" 44c5o iab Q W o 4 a ocScce4e' "' M
qj
w w � v •e
t v
N
w
Gam' ; W �+ ° ° •o°
4, C .0 �.' h O .c
lull
� W1 �` 2: � v K. p�p O 00.,b. a C C � � O. 4'I ❑ "y � H. O 5 :C p a0.. �'i t
415
IM
wO m � � m c
lu
ig
4 3 o w a 3 a v< a a 3
Qj
R
��n ,. cr a• n� a c c a a�
,�,;.,; r•. A S w w w u, w $ c am w w
Flamm
7
ry
$ o a a
W W W M w N M
v ° ID
�. � 'Yt � a � 'xs os •a
m aoac �aw ;z � � "` w
N N ry N N N N
p
e c Al
ry t q
m r vF vF 4, ++>
14
p � i
P
�{ M�
4 o w c
Ln
A gg o' oAR CL
tz
I-Ji
4 I W W W * 1 W1 .1 W 1 1 4 ,
s
a a a po �b o 0 o vy i s ,a op v oI b
i
III' O. 4 9 q O O 8 O O O o $
5 9 p OOp O O O 6 w H N O. O N
1'
a) h QT M 01 M M m h M. M
O O O O O O O O O O O O
hi od d bc � c ad hi ry
3�s
x aw � w Qz
- h O v k Q
❑ � N C
n F u ¢ a o o ❑ b v ° v ,°' a a
a� c p ❑ N o ¢' nk 91 ° ❑ a u $ Ea` m a ` c
.�,�
m ° > w H° io H v O ❑ c W ❑ O Q x NO, w 3
�� a C a O L ., y ❑� C a N �C 13 C C b91 n U n i W U N .�
4O9 c ,:
� ¢ u'Qf
F
cj o h +, u� va tin Q
N N N N N N N N N N N N
N N
"U:
��
I
v v w w v a � u❑, m w a a
� � ❑ e a v a a a
w w I
s�a
�� a 'a a 'o a � c c ❑ ° E a � � o � �
�°
O O �i CI C CiOp Ci G1 - C1
`y� N N �T 7y M Vl N M � M N ryry M of
�v
i �Z�' O O Q op Q O O O ❑ O O ❑ O O
D ❑ ❑ ❑ D O O ❑ O q O.
M
lr� ❑ O 01 N O O �. O rJ 9 O ❑ O
CO LA
t
�Nape,
; D O O O O O O D O O
k�
uJ
I'roM-mi, a ti c a O N o v a G N e
c
sAR
CM
d
'a
�`
a,& 'k. V. '7' � O �"' N +O• a N �'^ �1'N .� a N tlL 4 N
' a o w cc a M CL $ c •� a o w a . u a c w a w ac 4
-'
N. M N
N N N hl N � N N N ry N N N N
tz
� � o Q a 0 ryry ryp N
3 aN E E E E E c w a E L y 6 YES
4 4 1ai y a 4 V U ICU
Ct
o
W 1%. w W +bl W +Oi W W W .Oi •O+ W
Moo, C C
a a• a ca ar a• tr c e o a a � ,o
O E O O
4
oC Q CJ Q ,
z
a� M w
D • v T Q 14
� M •�•'! � � C7 N N O Cl Q O M � L7 O
k dl
ll
c z' o o a m a43
14
43
ffi t 4 a a r o a e
ggrr ° w a 05 A g o �� w E c cr TO
S. Y.
C7 t9 of 5C u, 2
C` to 4f W
CE
� a ;
4
t
N
? (4 N
m
x
ON
cso:
.a
�O
fC
C
4
Q
S
MEMORANDUM OF AGREEMENT
URBAN AREA SECURITY INITIATIVE FY 2022
"Jurisdiction
Agreement Number: R0588
FAIN Number: EMW-2022-S8-00029-501
CFDA#: 97.067
This Agreement is entered into this_day of 2023,by and between the City
of Miami, a municipal corporation of the State of Florida, (the "Sponsoring Agency") and
(the"Participating Agency").
RECITALS
WHEREAS, the U.S. Department of Homeland Security(USDHS)is providing financial assistance
to the Miami urban area in the amount$14,012,600 dollars through the Urban Area Security Initiative(UASI)
Grant Program 2022; and
WHEREAS, the Sponsoring Agency is the coordinating agent for the Miami UASI Grant Program
2022; and
WHEREAS, as the USDHS requires that the urban areas selected for funding take a regional
metropolitan area approach to the development and implementation of the UASI grant Program 2022 and
Involve core cities,core counties,contiguous jurisdictions,mutual aid partners, and State agencies, and
WHEREAS, the 2022 Urban Area has been defined Miami and Ft. Lauderdale collectively and
anticipates sub-granting a portion of the UASI funds in accordance with the grant requirements;and
WHEREAS, the City Commission, by Resolution No._________.,_,,,adopted on
2023, has authorized the City Manager to enter into this Agreement with each participating agency on
behalf of the City of Miami;and
WHEREAS, the Sponsoring Agency wishes to work with the participating agencies through the
Urban Area Working Group process to enhance Miami and its surrounding jurisdictions ability to respond
to a terrorist threat or act.
NOW THEREFORE, in consideration of the foregoing,the parties hereto agree as follow:
1 `
I. PURPOSE
A. This Agreement delineates responsibilities of the Sponsoring Agency and the Participating Agencies
for activities under the UASI Grant Program 2022 which was made available by the U.S. Department
of Homeland Security and the State of Florida Division of Emergency Management(FDEM).
B. This Agreement serves as the Scope of Work between the Participating Agency and the Sponsoring
Agency,
11.SCOPE
A. The provisions of this Agreement apply to UASI Grant Program 2022 activities to be performed at the
request of the federal government,provided at the option of the Sponsoring Agency,and in conjunction
with, preparation for, or in anticipation of, a major disaster or emergency related to terrorism and or
weapons of mass destruction.
B, No provision in this Agreement limits the activities of the Urban Area Working Group or its Sponsoring
Agency in performing local and state functions.
111. DEFINITIONS
A. Critical Infrastructure: Any system or asset that if attacked would result in catastrophic loss of life and/or
catastrophic economic loss management of resources (including systems for classifying types of
resources); qualifications and certification; and the collection, tracking, and reporting of incident
information and incident resources.
B. Core County: The County within which the core city is geographically located. The core city is the City
of Miami.
C. UASI Grant Program 2022. The UASI Grant Program 2022 reflects the intent of Congress and the
Administration to enhance and quantify the preparedness of the nation to combat terrorism and
continues to address the unique equipment,training,planning,organization and exercise needs of large
high threat urban areas, and program activities must involve coordination by the identified core city,
core county/counties, and the respective State Administrative Agency. Funding for the UASI Grant
Program 2022 was appropriated by U.S. Congress and is authorized by Public Law 108-11, the
Emergency Wartime Supplemental Appropriations Act, 2003. The funding will aid in building an
enhanced and sustainable capacity to plan, prevent, protect, mitigate, respond to, and recover from
threats or acts of terrorism for the selected urban areas.
D. National Incident Management System (NIMS): This system will provide a consistent nationwide
approach for federal,state,and local governments to work effectively and efficiently together to prepare
for, respond to, and recover from domestic Incidents, regardless of cause, size, or complexity. To
2
provide for interoperability and compatibility among Federal,State,and local capabilities,the NIMS will
include a core set of concepts, principles, terminology, and technologies covering the incident
command system; multi-agency coordination systems; unified command and training.
E. Urban Area Working Group (UAWG): The State Administrating Agency Point of Contact(SAA POC)
must work through the Mayor/CEOs from all other jurisdictions within the defined urban area to identify
POCs from these jurisdictions to serve on the Urban Area Working Group, The Urban Area Working
Group will be responsible for coordinating development and implementation of all program elements,
Including the urban area assessment,strategy development,and any direct services that are delivered
by the grant.
F. Urban Area: An urban area is limited to inclusion of jurisdictions contiguous to the core city and
county/counties, or with which the core city or county/counties have established formal mutual aid
agreements.
IV.SPONSORING AGENCY SHALL BE RESPONSIBLE FOR:
A. Providing an administrative department, which shall be the City of Miami Fire-Rescue Department,
authorized to carry out the herein agreed upon responsibilities of the Sponsoring Agency.
B, Coordinating with named counties and cities,with the respective State Administrative Agency,and with
the FDEM and USDHS.
C. Conducting a comprehensive Urban Area Assessment,which will in turn guide the development of an
Urban Area Stakeholder Preparedness Review.
D. Ensuring the participation of the following critical players in the assessment and strategy development
process: law enforcement, emergency medical services, emergency management, the fire service,
hazardous materials, public works, governmental administrative, public safety communications,
healthcare and public health.
E, Developing a comprehensive Urban Area Stakeholder Preparedness Review and submit to the SAA
POC.
F. Complying with the requirements or statutory objectives of federal law as stipulated in"Exhibit#1".
G, Ensuring satisfactory progress toward the goals or objectives stipulated in"Exhibit#1
H. Following grant agreement requirements and/or special conditions as stipulated in"Exhibit#1".
3
I. Submitting required reports.
V, THE PARTICIPATING AGENCIES SHALL.BE RESPONSIBLE FOR:
A. Providing an administrative department, which shall be the main liaison and partner with the City of
Miami Fire-Rescue Department, authorized to carry out the herein agreed upon responsibilities of the
Sponsoring Agency,
B. Participating Agencies and any sub-grantees must abide by the grant requirements including budget
authorizations, required accounting and reporting expenditures, proper use of funds, and tracking of
assets as stipulated in"Exhibit#1".
C. Submitting quarterly reports to the City of Miami detailing the progress of projects to include direct
purchases of equipment or services as stipulated in"Exhibit#1"
D. Complying with all UASI Grant Program 2022 requirements as stipulated in"Exhibit#1".
E. Participating as a member of the Urban Area Working Group to include coordinating with and assisting
the City of Miami in conducting a comprehensive Urban Area Assessment, which in turn will guide
development of an Urban Area Stakeholder Preparedness Review.
F. Ensuring the participation of the fallowing critical players in the assessment and Stakeholder
Preparedness Review development process: law enforcement, emergency medical services,
emergency management, the fire service, hazardous materials, public works, governmental
administrative, public safety communications, healthcare and public health.
G. Assisting the sponsoring agency in development of a comprehensive Urban Area assessment and
Stakeholder Preparedness Review.
H. Complying with the requirements or statutory objectives of federal law as stipulated in"Exhibit#1".
I. Ensuring satisfactory progress toward the goals or objectives as stipulated in"Exhibit#1". _
J. Submitting required reports as prescribed by the Sponsoring Agency as stipulated in"Exhibit#10.
K. Maintaining an equipment inventory of UASI purchased items.
L. Ensure that equipment obtained from the UASI Grant Program 2022, as identified in"Exhibit#2", is
readily available for use by personnel trained to use such equipment for actual emergencies,_special
4
events or exercises. Also, ensure that such equipment is readily available for onsite monitoring by
DHS, FDEM, and the Sponsoring Agency. If the Participating Agency is incapable of staffing the
equipment, such equipment shall be made available to another Participating Agency for use during any
actual emergencies, special events or exercises. Failure to ensure equipment availability may result in
loss of funding and/or equipment to the Participating Agency.
M. All equipment obtained from the UASI Grant Program 2022, as identified in "Exhibit 2", is the sole
responsibility of the receiving agency. This includes, where applicable, maintenance, replacement,
training on equipment, and insuring of equipment and personnel, and compliance with intra-agency
auditing requirements.
VI.THE SPONSORING AGENCY AND THE PARTICIPATING AGENCY AGREE:
A. That funding acquired and identified for the Urban Area Security Initiative will be administered solely
by the Sponsoring Agency.
B. The Participating Agencies will provide financial and performance reports to the sponsoring agency in
a timely fashion.The Sponsoring Agency will prepare consolidated reports for submission to the State
of Florida as stipulated in"Exhibit 9".
C. The Sponsoring Agency is not responsible for personnel salaries, benefits,workers compensation or
time related issues of the Participating Agency personnel.
D. The Sponsoring Agency and Participating Agency are subdivisions as defined in Section 768.28,
Florida Statutes,and each party agrees to be fully responsible for the respective acts and omissions of
its agents or employees to the extent permitted by law. Nothing herein is intended to serve as a waiver
of sovereign immunity by any party to which sovereign immunity may be applicable. Nothing herein
shall be construed as consent by a municipality, state agency or subdivision of the State of Florida to
be sued by third parties in any manner arising out of this Agreement or any other contract.
E. This is a reimbursement grant that requires the Participating Agencies to purchase, receive, and pay
invoices in full for equipment, services, and allowable personnel costs PRIOR to submitting the same
for reimbursement to the Sponsoring Agency.
Vll.FINANCIAL,AGREEMENTS
A. Financial and Compliance Audit Report: Recipients that expend $750,000 or more of Federal funds
during their fiscal year are required to submit an organization-wide financial and compliance audit
report. The audit must be performed in accordance with the U.S. General Accounting Office
Government Auditing Standards and 2 CFR 200,
5
B. The Secretary of Homeland Security and the Comptroller General of the United States shall have
access to any books, documents, and records of recipients of UASI Grant Program 2022 assistance
for audit and examination purposes,provided that,in the opinion of the Secretary of Homeland Security
or the Comptroller General,these documents are related to the receipt or use of such assistance.The
grantee will also give the sponsoring agency or the Comptroller General, through any authorized
representative, access to and the right to examine all records, books, papers or documents related to
the grant.
C. Financial Status Reports are due within 14 days after the end of each calendar quarter.A report must
be submitted for every quarter that the award is active, including partial calendar quarters, as well as
for periods where no grant activity occurs as stipulated in"Exhibit 1".
D. Submit progress reports to describe progress to date in implementing the grant and its impact on
homeland security in the state.
E. All financial commitments herein are made subject to the availability of funds and the continued mutual
agreements of the parties as identified in"Exhibit 2".
Vill.CONDITIONS,AMENDMENTS,AND TERMINATION
A. The Participating Agency will not illegally discriminate against any employee or applicant for
employment on the grounds of race, color, religion, sex, age, or national origin in fulfilling any and all
obligations under this Agreement.
B. Any provision of this Agreement later found to be in conflict with federal law or regulation,or invalidated
by a court of competent jurisdiction, shall be considered inoperable and/or superseded by that law or
regulation. Any provision found inoperable is severable from this Agreement,and the remainder of the
Agreement shall remain in full force and effect.
C. This Agreement may be terminated by either party on thirty(30) days written notice to the other party
at the address furnished by the parties to one another to receive notices under this agreement or if no
address is specified,to the address of the parties'signatory executing this contract.
D. This Agreement shall be considered the full and complete agreement between the undersigned parties
and shall supersede any prior Memorandum of Agreement among the parties, written or oral, except
for any executory obligations that have not been fulfilled.
6
E. This Agreement will and on June 30,2024, unless otherwise extended, by a written amendment duly
approved and executed prior to June 30,2024, unless otherwise extended, at which time the parties
may agree to renew the association. Renewal will be based on evaluation of the Sponsoring Agency's
ability to conform to procedures,training and equipment standards as prescribed by the grant.
IX. MISCELLANEOUS OVERALL
Counterparts: Electronic Signatures.This Agreement may be executed in any number of counterparts,
each of which shall be deemed an original,and such counterparts shall together constitute but one and
the same Agreement.The parties shall be entitled to sign and transmit an electronic signature of this
Agreement(whether by facsimile, PDF or other email transmission),which signature shall be binding on
the party whose name is contained therein.Any party providing an electronic signature agrees to
promptly execute and deliver to the other parties an original signed Agreement upon request.
SPONSORING AGENCY
THE CITY OF MIAMI,a municipal
Corporation of the State of Florida
ATTEST:
BY: BY:
Todd B.Hannon Arthur Noriega
City Clerk City Manager
APPROVED AS TO FORM AND APPROVED AS TO INSURANCE
CORRECTNESS: REQUIREMENTS:
BY: BY:
Victoria Mdndez Ann-Marie Sharpe, Director
City Attorney Department of Risk Management
7
i
PARTICIPATING AGENCY
"(sub-recipienfl"
ATTEST:
BY:
Name:
NAME:
Title:
TITLE:
FID#:
DUNS:
APPROVED AS TO FORM AND
CORRECTNESS:
Participating Agency Attorney
8