32nd Change Order 09/01/2023 BOARD OF COUNTY COMMISSIONERS
County of Monroe . Mayor Craig Cates,District I
The Florida Keys Mayor Pro Tem Holly Merrill Raschein,District 5
h
Michelle Lincoln,District 2
James K. Scholl,District 3
David Rice,District 4
Memorandum
DATE: 8/31/2023
TO: BOCC
Diitally Kevin G. GgWilson,signedby Kevin
P.E.
FROM: Kevin G. Wilson, P.E. Wilson, P.E. Date:
p 2023.09
052.090'1
SUBJECT: Owner Direct Purchase
Attached is proposed change order 432 for the Fl Keys Marathon Airport Non-Aeronautical Use
Building (EOC)project. This change order decreases the final contract sum by $27,935.00. The
substantial completion date is unchanged.
This change order reflects the removal of the material purchase from the construction contract to allow
the sales tax savings. The material is still being purchased with the project funding. A later change
order will reflect the deduction of the sales tax associated with these owner direct purchases from the
construction contract.
Monroe County Ordinance 027-1998 and subsequent amendments provide authority for the
Administrator to approve change orders within specified limits after providing Board of County
Commissioners with at least 24 hours to review them and pose any questions or objections that they may
have.
It is the Administrator's intent to approve the attached change order under that authority following the
standard 24-hour BOCC notification period.
MONROE COUNTY/ENGINEERING/ PROJECT MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE:
FL Keys Marathon Airport Non-Aeronautical Use Building (EOC) CHANGE ORDER NO: 032
INITIATION DATE: 8/24/2023
CONTRACT DATE: 11/03/2021
TO CONTRACTOR:
Ajax Building Company, LLC
109 Commerce Boulevard
Oldsmar, FL 34677
The Contract is changed as follows:
The original (Contract Sum) (Guaranteed Maximum Price)..................................... $31,856,275.00
Net change by previously authorized Change Orders................................................... ($5,278,793.00)
The (Contract Suml(Guaranteed Maximum Price) prior to this Change order was....... $26,577,482.00
The (Contract Sum) (Guaranteed Maximum Price)will be (increased) (decreased)
(unchanged) by this Change Order................... $(27.935.00)
The new (Contract Sum)(Guaranteed Maximum Price) including this Change Order is. $26,549,547.00
The Contract Time will be (increased) (decreased) (unchanged) by........................... 0 days
The date of Substantial Completion as of the date of this Change Order is ................. 02/02/2024
Detailed description of change order and justification:
Monroe County had processed Change Order#5 to purchase Storefronts & Windows directly from the
supplier to take advantage of the County's tax-free status. The GMP was reduced by$510,787.00, and the
funds were to be used to procure the same materials via a Purchase Order. The initial$510,787.00 value
included$27,935.00 for freight, which was removed from the Purchase Order and added back into the GMP
via Change Order#15. This supplier required that the County provide payment prior to receiving the goods
which is against County Policy. Therefore, the ODP and Purchase Order were cancelled and added back
into the GMP via Change Order#29. Change Order#29 did not account for the freight funds already
returned to the GMP via Change Order#15, so $27,935.00 too much was returned in that Change Order.
This Change Order#32 is to reconcile that overage and take it out of the GMP.
Change order is-0.088%of original contract price.
Not valid until signed by Owner,Architect(if applicable), and Contractor
ARCHITECT: / /2 2
Architects Design Group, Inc. Date
Appoved by Marshatt Quartes
CONTRACTOR: 08/29/2023 9 no 00 Any
Ajax Building Company, LLC Date
Cary Knight Digitally signed by Cary Knight
DEPARTMENT DIRECTOR: Date:2023.08.3013:56:03-04'00'
Cary Knight Date
Project Management
Digitally signed by Kevin G.Wilson,
Kevin G. Wilson, P.E. P.E.
COUNTY/ASSISTANT ADMINISTRATOR: Date:2023.09.0621:01:16-oa'oo'
Roman Gastesi Date
Kevin Wilson
CHANGE ORDER LEDGER
FL Keys Marathon Airport Non-Aeronautical Use Building (EOC) E
8/24/2023
0 Days ($0 ,30C,72.8.00
u
01 ODP#01 L&W Supply ODP Framing and Drywall 0 ($308„239.22)
02 ODP#02 Seaman Corporation ODP Membrane Roofing 0 ($386„665 05)
03 ODP#03 Seaman Corporation ODP Temporary Roofing 0 ($38„83,00)
ODP#04 DH Pace Company, ODP Doors, Frames,
04 Inc Hardware 0 ($293„588 00)
ODP#05 Polymershapes
Holding, Inc. dba Insulgard
05 Security Products ODP Strorefronts 0 ($510 282 00)
ODP#06 Commercial Air
06 Management, Inc. ODP HVAC Equipment 0 ($8" 320 00)
07 ODP#07 Trane U.S. Inc. ODP HVAC Equipment 0 ($1.89,880,00)
08 ODP#08 Tex-Cote LLC ODP Paint 0 ($3" .23.2 00)
09 ODP#09 White Cap, LP ODP Rebar 0 ($368„371,38)
10 ODP#10 City Electric Supply ODP Electrical 0 ($23„466,02)
11 ODP#11 Electrical Supplies, ODP Gear Package 0 ($33 1.„620.00)
ODP#12 Monroe Concrete
12 Products ODP Concrete 0 ($502 068 00)
13 ODP#13 Barnes Alarm ODP Alarm Equipment 0 ($33„1.1.7A 7)
ODP#14 Stewart &Stevenson
14 LLC ODP Generators 0 ($699,532 00)
Add back the cost of freight
ODP#05 and#08 Freight Cost inadvertently included in
15 Correction ODP request 0 $30,935.00
ODP#15 Bonded Lightning
16 Protection Systems, Inc. ODP Electrical 0 ($20„897,10)
17 ODP#16 Ferguson ODP Storm Piping 0 ($1 14,523 1 9)
18 ODP#17 Technical Sales ODP Lift Station 0 ($3,320.00)
ODP#18 Concrete Products of
19 the Palm Beaches ODP Storm Structures 0 ($29,03,00)
CANCELLED ODP#19 -Sesco Lighting ODP Lighting $0.00
ODP #20- Foundation
20 Building Materials ODP ACT Grid &Tile 0 ($86„965 92)
CHANGE ORDER LEDGER
ODP Cable, Connectors,
21 ODP#21 AVI Hardware, etc. 0 ($291.„757 2)
22 ODP#22 Rexel ODP Lighting 0 ($301,000,00)
23 ODP#23 TK Elevator ODP Elevator Components 0 ($103,943,0 )
24 ODP#24 Patterson Pope ODP Lockers and Shelving 0 ($62,878,59)
25 ODP#25 Rexel ODP Cable Connectors 0 ($32 459A 0)
26 ODP#26 Stephens Pipe ODP Fencing ($4 54 39)
ODP#12 Monroe Concrete Increased current PO by
27 Products $190,600.00 0 ($1.90,600,00)
28 ODP#23 TK Elevator Cancel ODP and PO 0 $103,943.00
29 ODP#05 Insulgard Cancel ODP and PO 0 $263,302.33
Additional cost spent on
ODP#8 Texcote over the PO
30 ODP #08 Tex-Cote value 0 ($1„54 43)
Additional quote for
material over the original
31 ODP#01 L&W ODP#1 L&W PO value 0 ($98,003,80)
Correction to OCO 29
32 ODP#5 Insulgard reconciliation value ($27„935 00)
SPECIFIC VENDOR DPO SUMMARY
CMiC Subcontract#: 202011047
ATN: PCO060/CR0005 Subcontract# ATN
PHASE CODE: 084100S 202011047 PCO060/CR0005
SUBCONTRACTOR: Sunryse
SUPPLIER: Insulgard
MATERIAL DESC: Exterior Storefronts
Date submitted 10/11/2022
Date PO issued 11/4/2022 235,367.33
Monroe Co.PO NUMBER: B-PO-1122-00002660
ORIGINAL PO AMOUNT: 510,787.00 Increase/Decrease#1 $ (27,935.00) 1/18/2023 000 015
CURRENT PO AMOUNT: 247,484.67 Increase/Decrease#2 $ (263,302.33) 6/16/2023 OCO 029(incudled the 27,935 again)
SHIPPING AMOUNT: 0.00 Increase/Decrease#3 $ 27,935.00 Pending OCO NEEDED
AMOUNT REMAINING: 0.00
INVOICED TO DATE: 247,484.67
SUPPLIER INVOICE# INVOICE DATE SUBMIT DATE INVOICE t 0)AL(less FREIGHT IN INVOICE DPO REMAINING
4621110-1 R2 01/12/23 01/13/23 130,515.00 116,969.67
4621110-2 02/28/23 03/08/23 116,969.67 0.00
4621110-3A 04/24/23 05/01/23 0.00 Cancelled
4621110-4 04/27/23 05/01/23 0.00 Cancelled
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