Item C08 C8
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE Mayor Craig Cates,District 1
The Florida Keys Mayor Pro Tern Holly Merrill Raschein,District 5
Michelle Lincoln,District 2
James K.Scholl,District 3
m' David Rice,District 4
Board of County Commissioners Meeting
September 20, 2023
Agenda Item Number: C8
2023-1393
BULK ITEM: Yes DEPARTMENT: Parks and Beaches
TIME APPROXIMATE: STAFF CONTACT: Tammy Acevedo
AGENDA ITEM WORDING: Approval to reject the sole proposal received to the Request for Proposals for
the Key Largo Pickleball Court Installation that was opened on July 20, 2023, and re-advertise in a phased-project
approach.
ITEM BACKGROUND:
The County is installing ten (10) new pickleball courts on a parcel of land adjacent to the Key Largo
Community Park. On June 16, 2023, a Request for Proposals (RFP) for the installation of the Key
Largo Pickleball Courts was posted on DemandStar for competitive solicitation for a 30-day period. On
July 20, 2023, the County received a single proposal in response to the RFP for the installation of the
Pickleball Courts. The sole proposal was over $600,000.00, much higher than anticipated, and
significantly surpasses the amount budgeted for this project. Staff has determined that it may be better
to proceed with the installation of the courts as a phased-approach project and re-advertise for
competitive solicitations in that manner.
Due to the current budgetary constraints, staff believes it is in the County's best interest to reject all
proposals received in response to the current RFP and re-evaluate the project in a phased-approach.
This decision is made pursuant to Paragraph 6.3.1 of the RFP and Section 2-347 of the Monroe
County Code of Ordinances.
Staff has additionally determined that in light of the costs projected in the single proposal for this
project and budgetary constraints, that the project be divided into two phases and seek bids via either
two (2) Request for Services (RFS) or another Request for Proposals (RFP), if necessary, with the scope
of work set forth in phases. Staff, therefore, seeks approval to reject the sole proposal received in
response to the July 2023 RFP and allow staff to re-advertise the competitive solicitation process as two
(2) RFS or an RFP, if the RFP should become necessary.
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PREVIOUS RELEVANT BOCC ACTION:
3/16/22-BOCC approved a mutually agreed termination of the Contract dated August 18, 2021, with
McCourt Construction, Inc. for the design and installation of the new pickleball courts.
8/18/21-BOCC approved a contract with McCourt Construction, Inc. to design and install ten(10) new
pickleball courts on Monroe County owned vacant land, commonly known as "Tract E", a parcel of land
adjacent to Key Largo Community Park. The cost is funded by District 3 Impact Fees.
4/21/21-BOCC approval to Advertise Request for Proposals (RFP) for Design and Installation of
Pickleball Courts at the Key Largo Community Park.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
FINANCIAL IMPACT:
N/A
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