Item C18 C18
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE Mayor Craig Cates,District 1
The Florida Keys Mayor Pro Tern Holly Merrill Raschein,District 5
Michelle Lincoln,District 2
James K.Scholl,District 3
m' David Rice,District 4
Board of County Commissioners Meeting
September 20, 2023
Agenda Item Number: C 18
2023-1409
BULK ITEM: Yes DEPARTMENT: Parks and Beaches
TIME APPROXIMATE: STAFF CONTACT: Suzi Rubio
AGENDA ITEM WORDING: Approval to utilize the remaining balance of District 2 Impact Fees
for purchase and installation of new MUSCO athletic field lighting at Big Pine Community Park Multi-
use field. Impact Fees for Parks has not been collected since 2020 with the amount of Impact Fee
funding available as of 10/1/2023 estimated to be $304,812.00.
ITEM BACKGROUND:
Staff requests use the remaining balance of District 2 Impact Fees for purchase and installation of new
MUSCO athletic field lighting at Big Pine Community Park Multi-use field. Impact Fees for Parks has
been discontinued at of 2020 with the amount of Impact Fee funding available as of 10/1/2023
estimated to be $304,812.00. The total amount of the project is $327,500.00. The remaining
$22,688.00 will be funded with American Rescue Plan Act(ARPA) funds.
PREVIOUS RELEVANT BOCC ACTION:
N/A
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Musco Sports Lighting - Big Pine Ivey Park Sports Lighting Quotation.pdf
2023 Big Pine Lighting Impact Fee Request.pdf
FINANCIAL IMPACT:
Amount to be Requested $304,812.00 +/-
District 2 Impact Fees required: $304,812.00 +/-
Total Cost to County: $327,500.00
Current Year Portion: $0 project to commence FY2024
769
Budgeted: no
Source of Funds: District 2 Impact fees and ARPA Funding
CPI: N/A
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: no If yes, amount:
Grant: no
County Match: N/A
Insurance Required: N/A
770
IIIIIIIII�II �
Date: June 20,2023 Project: Big Pine Key Park
To: Monroe County Big Pine Key,FL
Clay County RFP 18119-2
Quotation Price—Materials Delivered to Job Site and Installation
Multipurpose Field, Bullpen, & Playground Lighting
.......................................................................................................................$ 327,500.00
Sales tax, bonding, and permit fees are not included.
Pricing furnished is effective for 60 days unless otherwise noted and is considered confidential.
Field Description Quantity Pricing Per Clay County Extended Price
(Section I A)Soccer Fields—330'by 200' 1 $166,000.00 $166,000.00
30'Setback—30 Footcandles—Light Structure
(Section II A)Wind Speed Adder—60% 1 $99,600.00 $99,600.00
(Section I C)Additional Lighting for security,special areas, 4 $3,500.00 $14,000.00
replacing fixtures on existing poles or non-standard field
sizes&pole locations—Playground & Bullpen Lighting
(Section II A)Wind Speed Adder—60% 1 $8,400.00 $8,400.00
(Section III A) Pole Installation—60' 3 $4,600.00 $13,800.00
(Section III A) Pole Installation—70' 1 $5,300.00 $5,300.00
(Section III C) Removal of Concrete Pole 2 1$4,600.00 $9,200.00
(Section III G) Installation of Fixtures on Existing Poles 2 $6,000.00 $12,000.00
(Section IV B 3 b) Copper Conductors 4,500' $8.65 $38,925.00
(Section IV C a) Installation of Contactor Cabinet—48" 1 $5,750.00 $5,750.00
(Section IV D 1) Lightning Protection 6 $1,200.00 $7,200.00
(Section IV E 1) Pole Grounding—70'and below 6 $900.00 $5,400.00
(Section V A 2) Electrical Engineering 1 $9,950.00 $9,950.00
(Section V D) Bonding 1 $6,000.00 $6,000.00
(Section V F) Project Management 1 $6,000.00 $6,000.00
Total $327,500.00
MUSCOI.
-1- M-2038-enUS-9
771
IIIIIIIII�II �
Total Light Control— TLC for LED°technology
Guaranteed Lighting Performance
• Guaranteed light levels and uniformity per design
System Description(Multipurpose Poles S1®S4)—New Poles
• Pre-cast concrete bases with integrated lightning grounding
• Galvanized steel poles
• Factory wired and tested remote electrical component enclosures
• Pole length,factory assembled wire harnesses
• Factory wired poletop luminaire assemblies
• Factory aimed and assembled luminaires
System Description(Poles Al&B1)—Existing Poles
• Factory wired poletop luminaire assemblies
• Factory aimed and assembled luminaires
• Factory wired and tested remote electrical component enclosures
• Pole length,factory assembled wire harnesses
• Mounting hardware for poletop luminaire assemblies and electrical components enclosures
• UL Listed assemblies
Environmental Light Control
• Spill light minimized
• Off-site glare light minimized
Control Systems and Services
• Control-Link°control and monitoring system to provide remote on/off and dimming(high/medium/low)
control and performance monitoring with 24/7 customer support
Operation and Warranty Services
• Reduction of energy and maintenance costs by 40%to 85%over typical 150OW metal halide equipment
• Product assurance and warranty program that covers materials and onsite labor,eliminating 100%of your
maintenance costs for 10 years (Playground& Bullpen)and 25 years(Multipurpose)
• Support from Musco's Lighting Services Team—over 170 Team members dedicated to operating and
maintaining your lighting system—plus a network of 1800+contractors
H,
-2- M-2038-enUS-9
772
IIIIIIIII�II �
Installation Services Provided
Customer Responsibilities:
1. Complete access to the site for construction using standard 2-wheel drive rubber tire equipment.
2. Locate existing underground utilities not covered by your local utilities. (i.e.water lines,electrical lines, irrigation
systems,and sprinkler heads). Musco or Subcontractor will not be responsible for repairs to unmarked utilities.
3. Locate and mark field reference points per Musco supplied layout. (i.e. home plate,center of FB field).
4. Ensure existing poles are structurally adequate to handle new fixture loading.
5. Ensure usability of existing underground wiring.
6. Provide a source of water such as a fire hydrant or 2"water line for foundation excavation. Pay for all fees
associated with the water access and usage.
7. Provide area on site for disposal of spoils from foundation excavation.
8. Provide area on site for storage containers and laydown.
9. Pay any necessary power company fees and requirements.
10. Pay all permitting fees.
11. Provide any existing as-built documents or drawings.
Musco Responsibilities:
1. Provide required poles,fixtures,electrical enclosures,mounts, hardware,wire harnesses,and control cabinets.
2. Provide fixture layout and aiming diagram.
3. Provide Project Management as required.
4. Assist our installing subcontractor and ensure our responsibilities are satisfied.
Musco Subcontractor Responsibilities:All Parks
General:
1. Obtain any required permitting.
2. Contact your local udig for locating underground utilities and confirm they have been clearly marked.
3. Contact the facility owner/manager to confirm the existing private underground utilities and irrigation systems
have been located and are clearly marked to avoid damage from construction equipment. Repair any damage
made during construction.
4. Provide labor,equipment,and materials to off load equipment at jobsite per scheduled delivery.
5. Provide storage containers for material, (including electrical components enclosures),as needed.
6. Provide necessary waste disposal and daily clean up.
7. Provide adequate security to protect Musco delivered products from theft,vandalism,or damage during the
installation.
8. Confirm the existing underground utilities and irrigation systems have been located and are clearly marked to
avoid damage from construction equipment. Repair any damage made during construction.
9. Keep all heavy equipment off playing fields when possible. Repair damage to grounds which exceeds that which
would be expected. Indentations caused by heavy equipment traveling over dry ground would be an example of
expected damage. Ruts and sod damage caused by equipment traveling over wet grounds would be an example of
damage requiring repair.
10. Provide startup and aiming as required to provide complete and operating sports lighting system.
11. Installation to commence upon delivery and proceed without interruption until complete. Musco to be
immediately notified of any breaks in schedule or delays.
H,
-3- M-2038-enUS-9
773
IIIIIIIII�II �
Demolition:
1. Remove and dispose of(2)existing lighting poles, luminaires,and electrical component enclosures. Existing
fixtures will be mounted on the(2)new poles adjacent to tennis courts.
Retrofit Musco Equipment to Existing Poles:
1. Provide labor, materials,and equipment to assemble and install Musco TLC for LED'equipment on existing poles
and terminate grounding and power feed. Power feed may need to be reworked to adapt to the new Musco
equipment.
2. Ensure grounding components meet minimum standards required by NEC and NFPA780.
3. For concrete poles provide new lightning down conductor(aluminum)and 5/8"copper ground rod. For poles 75'or
less use 1/0 AWG, poles over 75' use 4/0 AWG conductor.
4. Down conductor shall be converter to copper wire for any underground runs and bonded to ground rod(s).
5. Ensure all Musco components are bonded to both equipment and lightning grounds. No upward sweeps allowed
for lightning down conductor or bonding jumper(s).See installation instructions for further information.
6. Test ground resistance with 3-point megger and confirm 25 ohms or less for each pole. Install additional ground
rods or create grounding grid until resistance of 25 ohms or less is achieved.
Foundations,Poles,and Luminaires:
1. Mark and confirm pole locations per the aiming diagram provided. If there are any issues, immediately notify your
Musco Project Manager.
2. Provide labor, materials,and equipment to install LSS foundations as specified on Layout and per the stamped
foundation drawings, if applicable.
3. Remove spoils to owner designated location at jobsite.
4. Provide labor, materials,and equipment to assemble Musco TLC-LED luminaires,electrical component enclosures,
poles,and pole harnesses.
5. Provide labor,equipment,and materials to erect 4 dressed LSS Poles and aim utilizing the pole alignment beam.
Electrical:
1. Provide sealed Electrical Plans. (If required)
2. Provide materials,and equipment to upgrade existing electrical service panels as required.
3. Provide materials,and equipment to reuse existing electrical wiring as permitted. Where necessary,extend
circuits, install all underground conduit,wiring, pull boxes,etc.and terminate wiring per electrical design.
4. Provide as built drawings on completion of installation.
Control System:
1. Provide labor,equipment,and materials to install Musco Control and Monitoring cabinet and terminate all
necessary wiring.
2. Provide a dedicated 120 V 20 A controls circuit or a step-down transformer for 120 V control circuit if not available.
3. Check all zones to make sure they work in both auto and manual mode.
4. Commission Control-Link°by contacting Control-Link Central'at 877-347-3319.
MUSCOI.
-4- M-2038-enUS-9
774
IIIIIIIII�II �
Payment Terms
Net 30 days for materials and progressive payments for labor.
Delivery Timing
8- 12 weeks for delivery of materials to the job site from the time of order,submittal approval,and confirmation of order
details including voltage, phase,and pole locations.
Due to the built-in custom light control per luminaire, pole locations need to be confirmed prior to production.Changes to
pole locations after the product is sent to production could result in additional charges.
Notes
Quote is based on:
• Shipment of entire project together to one location.
• Existing voltage/phase electrical system requirement.
• Owner is responsible for getting electrical power to the site,coordination with the utility,and any power company
fees.
• Standard soil conditions—rock, bottomless,wet or unsuitable soil may require additional engineering,special
installation methods and additional cost.
• Confirmation of pole locations prior to production.
• Product assurance and warranty program is contingent upon site review and compatibility with Musco's lighting system
• The owner of the field is responsible for the structural integrity of the existing poles.
Thank you for considering Musco for your lighting needs. Please contact me with any questions or if you need additional
details.
Jason Frucht
Sales Representative
Musco Sports Lighting, LLC
Phone: 954-732-5674
E-mail: jason,fruch usco.com
H,
-5- M-2038-enUS-9
775
Monroe County Board of County Commissioners
Impact Fee Expenditure Request
Section 1-To be completed by requesting department
Requestor: John Allen Title: Director,Parks and Beaches Date: 8/02/2023
Facility type: Park Project name: Big Pine community Park Soccer/Event Lawn Lighting
Total Project Cost, (Capital Only) $327,500
Description of project: Purchase and Installation of Musco lighting for the Big Pine Community Park soccer and event space.
we are requesting$304,000 from District 11 Impact Fees and will supplement the remainder with ARPA funds.
Impact fee district: District I I Boundaries of Service Area: Big Pine
Boundaries within project's fee district:Yes❑✓ No Type of project: Capital ✓❑Operational❑Maintenance❑
Project start date: After 10/1/2023 Useful life of project:10(Must exceed 5 years to qualify as capital project)
Project serves: Development that existed in 1986 astarted after 1986 Q projected beyond current year
Would project have been needed to maintain level of service standards if no growth had occurred since 1986:yes
Section 2-Planning review
Sr.Director Planning&
8/1/2023
Reviewer: Title: Egvironmental Resources Date:
Project eligible for impact fee funding: Yes No
Fund: District: Partial Funding$: Full Funding$:
County-Wide
Municipality
District 1 amount(Lower Keys)
X District 2 amount(Middle Keys) $304,000
District 3 amount(Upper Keys)
Notes:
Section 3-Legal review
MONROE COUNTY ATTORNEY
A?, v5mNa. rOFORM
Reviewer: � N : Title: Assistant County Attorney Date: 8/17/23
Concur with planning review❑X Object to planning review ❑ Notes:
Section 4-OMB review
Reviewer: John Quinn Title: Budget Administrator Date: 8/17/2023
Funds available:Yes 0 No❑ Transfer request prepared: Yes❑No® Resolution prepared:Yes❑No❑X
Agenda summary prepared?Yes❑No❑X Project code: TBD Date of BOCC action:
Notes:
OMB Foam Revised 7/28/98
776