Item C35 C35
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE Mayor Craig Cates,District 1
The Florida Keys Mayor Pro Tern Holly Merrill Raschein,District 5
Michelle Lincoln,District 2
James K.Scholl,District 3
m' David Rice,District 4
Board of County Commissioners Meeting
September 20, 2023
Agenda Item Number: C35
2023-1453
BULK ITEM: Yes DEPARTMENT: Sheriffs Office
TIME APPROXIMATE: STAFF CONTACT:
AGENDA ITEM WORDING: Approval of Fourth Amendment to Contract for Local Police
Services with the Village of Islamorada, the Monroe County Sheriffs Office and BOCC.
ITEM BACKGROUND:
Contract for Local Police Services
PREVIOUS RELEVANT BOCC ACTION:
The BOCC approved a five year Contract for Local Police Services and the price revisions for the
contract in the past.
CONTRACT/AGREEMENT CHANGES:
This is for FY 2023-2024
STAFF RECOMMENDATION:
DOCUMENTATION:
2019-202 .pdf
Exhibit A-202 .pdf
Fourth Amendment to Isla orada Police Service Agreement FY 2023-2024.pdf
FINANCIAL IMPACT:
Total cost $2,917,099.00
1892
CONTRACT FOR LOCAL POLICE SERVICES
Between
MONROE COUNTY SHER]IFF'S OFFICE
And ISLAMORAI)A,VILLAGE OF ISLANDS
FY 2019-2024
1 Pur
31ERM-
1.1 This is an agreement between Isl. inorada, Village of Islands ("the
"Village"')a Florida municipality, the Monroe County Sheriffs Office
("MCSO") a subdivision of the State of Florida, and Monroe County a
political subdivision of the State of Florida CCounty'). The parties
have herein agreed that the Village will purchase, and MCSO will
provide,local law enforcement services to Islamorada in addition to the
regional police services provided to the residents of the unincorporated
areas of Monroe County, The County as fiscal authority shall provide
the appropriate budget allocation for the MCSO and receive payments
from the Village. This Contract states the terms of the agreement
between the parties.
2.
2.1 The parties to this Contract are County the Village and MCSO.Any and
all communications required to be provided shall be directed to the
parties as follows:
Islamorada,Village of Islands
Seth Lawless
Village Manager
86800 Overseas Highway
Isla ors Florida 33036
Telephone:(305)664-6460
Facsimile: (305)664-6464
Monroe County Sheriffs Office
Richard A. Ramsay
5525 College Road
Key West,Florida 33040
Telephone(305)292-7001
Facsimile: 005)292-7070
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Monroe County
County Administrator Roman Gastesi
1100 Simonton Street
Key West,Florida 33040
(305)292-4441
(305)292-4544
3. Term.
3.1 The term of this Contract is for a period of five(5)years,beginning on
October 1,2019 and ending September 30,2024.
4. Termination and Remedies.
4.1 In the event that either party breaches a material term or condition of
this Contract,the party in breach,upon receipt of a written request from
the non-breaching party, shall remedy the breach within 30 days of
receipt of the request. If the breach is not cured within the specified
time period, the non-breaching party may utilize the remedies of
declaratory judgment, specific performance, mandamus or injunctive
relief to compel the breaching party to remedy the breach.
4.2 Either party may terminate this Contract at any time by giving written
notice of at least one(1)year prior to the effective date of termination.
In the event that this Contract is terminated for convenience,
compensation shall remain at the agreed upon amount provided herein.
Should the termination period extend into a new fiscal year, the terms
of compensation shall be made in accordance with Section 21.1.
4.3 The parties reserve all available remedies afforded by law to enforce
any terra of condition of this Contract. The parties shall submit to the
dispute resolution procedures of Chapter 164, Florida Statutes,prior to
the filing of any legal proceeding.
5. Scope of Purchawd S rviees.
5.1 MCSO shall provide professional police road patrol services throughout
(the"Services")Village. Services shall be provided by a contingent(the
Islamorada District)consisting of-
One(1)Captain who serves as Village Police Chief;
One(1)Lieutenant;
Four(4)sergeants;
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Ten (10) contract deputies, who shall serve as road patrol officers,
marine officers and general case detectives; and
Additionally, MCSO shall provide, at no cost to the Village, two (2)
regionally funded road patrol deputies with regional responsibilities.
5.2 Road patrol services shall be provided 24-hours per day on every day of
the term of the Contract. The Islamoradaa, District Captain, in close
cooperation with the Village Manager (the "Manager,") shall plan
schedules for the Islamorada District. The Captain will provide the
Manager with the planned schedule and monthly reports containing the
names, hours worked by every member of the Islamorada District as
well as a general activity breakdown of incidents and activity occurring
in Islamorada during the reporting period.
5.3 The staffing plan for this Contract is designed to utilize the proper
number of officers to maintain shift coverage considering planned and
unplanned absences due to injury, illness,vacation, training and family
medical leave. The staffing schedule shall be determined by the
Manager in coordination with the Islamorada District Captain. The
Captain shall make all reasonable efforts to coordinate training, sick
leave, annual leave and administrative leave, to provide optimum
services to Islamorada. If, despite these efforts, a shift remains unfilled
or falls below minimal staffing levels, the Captain shall notify the
Manager. The Manager may choose to fill any vacant position by either
of the following methods:
a_ Request that an officer from inside the Islamorada District be
assigned to work on an overtime basis. In this case, the Village
shall pay officer's tour of duty.
b. Request that an officer from outside the Islamorada District be
hired to work on a special detail. In this case, the Village shall
pay the prevailing special detail rate under the same terms and
conditions as special details are offered to the public.
5.4 Canine Unit. At anytime during this Contract,the Village may elect to
have canine unit in order to enhance the services provided herein. To
this end, the Manager,through the District Captain, may authorize the
use of a canine unit,with the actual costs to be borne by the Village and
the Village shall reimburse MCSO should the canine unit costs exceed
the budgeted amounts specified in this Contract.
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6. Ove ` e/O f 1lutv Details.
6.1 In addition,the parries recognize that a law enforcement agency requires
flexibility in order to meet its obligations to the public.The Village hosts
several special events each year for which supplemental law
enforcement personnel are needed, as well as other instances when the
Village may wish to enhance services to address a particular issue or to
provide adequate patrol staffing levels. To this end, the Manager,
through the District Captain, may authorize the use of paid overtime
hours based on actual personnel costs to provide for this enhancement
of service.The cost of these overtime hours will be borne by the Village
and the Village shall reimburse MCSO should the overtime hours
exceed the normally budgeted overtime figure specified in this Contract.
6.2 Nothing in this Contract shall require MCSO to take any action contrary
to any collective bargaining agreement to which MCSO is a party, to
the collective bargaining rights of any MCSO employee, or federal,
state, or local employment or civil rights law.
6.3 The Captain or his designee shall attend the Manager's weekly staff
meetings and such other meetings as the Manager shall reasonably
request, e.g. those of the Village Council.
7. Additional Services.
7.1 MCSO shall provide such professional police services which shall
encompass all those duties and functions of the type coming within the
jurisdiction of, and customarily rendered by municipal police
departments and the Office of the Sheriff of Monroe County, in
accordance with the Charter of Islamorada, Village of Islands and with
Florida Statutes. MCSO shall also provide the following services to the
Village at no additional charge or expense,on the same basis as they are
provided to all residents of Monroe County who pay County-wide taxes
for these services.
a. Aviation 1 Air trauma transport
b. Mobile Command Post
C. Bailiffs and other court personnel
d. Bomb squad
e. Civil process services
f. Crime scene investigative l processing services
g. Crime Analyst services
h. Dive team services
i. Finance services
j. Hostage negotiation services
k. Human resources services
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1. Information technology
in. Internal investigations
n. Juvenile offender diversion services
o. Major crimes detectives and investigative services, including
homicide, arson, sexual crimes, child abuse and neglect,
narcotics and coordination of regional, statewide and national
investigations and all other investigations as outlined in
MCSO policy.
P. Neighborhood and business Crime Watch services
q. Police canine services(if available)
r. Police dispatch,including 911 services
S. Police legal advisor
t. Prisoner detention and transport
U. Property and evidence processing and storage
V. Public Information Officer services
W. Records and data entry functions for all MCSO records,
including traffic tickets
X. School Resource Officers and DARE instructors
Y. SWAT team services
Z. Traffic enforcement unit services
aa. 'Training
bb. Field Force Unit
8. Assl east mf 1'ersunnel and Selection of IDastr^ict Ca Main.
8.1 MCSO recognizes the desire of the Village that the Islamorada District
be composed of officers who are well acquainted with the Village and
its residents and with whom the residents can establish face-to-face
rapport and long-term relationships. The Village recognizes the
obligation of MCSO to treat all officers fairly concerning request for
transfer and career advancement, and to maintain order and discipline.
MCSO shall endeavor to establish and maintain a stable contingent of
officers in the Islamorada District.
8.2 The Village Manager shall play an integral part in the selection of
officers for assignment to and promotion within the Islamorada District.
The Manager shall be afforded the opportunity to review personnel
records, training records and disciplinary records of those officers
assigned to or requesting assignment to the Islamorada District and shall
be a member of their selection and promotional boards.
8.3 In addition MCSO shall make every effort to keep budgeted Contract
positions in the Islamorada District staffed and, when a vacancy does
occur, will seek to fill that vacancy as expeditiously as possible in
compliance with MCSO's guidelines, hiring and promotional policy,
procedures and practices, as well as complying with any collective
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bargaining agreements applicable to said positions, provided that such
vacancy shall be filled within 60 days.
9. procedure for Selection of District Captain and Lieutenant.
9.1 Should the need arise for the selection of a District Captain or
Lieutenant,the selection procedure is as follows;
a. The Village Manager and MCSO shall jointly evaluate all
preliminary candidates for consideration for District Captain
and Lieutenant. In keeping with the terms outlined in
Section 8.1 herein, the Village Manager shall have the
opportunity to participate in the process whereby MCSO
determines the list of qualified applicants from which the
Sheriff shall make his selection for District Captain and
Lieutenant in consultation with the Village Manger.
b. MCSO shall present to the Manager a list of at least three and no
more than, five qualified applicants who, in accordance with
MCSO policy,are qualified to serve in the desired capacity.The
names of these officers, together with their personnel files,
training records,and disciplinary records will be provided to the
Manager for review. The personnel files of any MCSO officer
shall be made available upon request for review by the Manager.
C. The Manager may interview each candidate, separately or
together. Each candidate must be given comparable
opportunities for interviews and presentations.
d. MCSO shall appoint the candidate selected by the Sheriff, in
consultation with the Village Manger, to fill the vacancy in
compliance with MCSO promotional policy.
10. Ca�ip2Taints Regarding Officers.
10.1 MCSO is committed to maintaining a high standard of conduct and
professionalism for its officers. Complaints regarding officers shall be
promptly and thoroughly investigated by MCSO. Elected officials and
employees of Islamorada shall not undertake investigations of any
MCSO personnel. Any complaint against an officer in the islamorada
District must be directed to the Captain. The Captain shall inform the
Manager of the nature of the complaint, advise the Manager of action
taken and provide a written report of the investigation and resolution of
the matter upon completion. If the complaint concerns the Captain, the
Manager may take the matter directly to the Undersheriff.
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11. 12es onsibility for 1Tltimate Control
11.1 The Village understands,acknowledges and agrees that MCSO must,at
all times, have and maintain the sole responsibility for, and control of
all services hereunder, including without limitation, the establishment
of standards of performance and conduct,hiring,promotion, discipline
and termination, labor relations, as well as all other matters necessary
or incidental to the performance of such services.
11.2 Consistent with the Islamorada Charter,no elected official or employee
of Islamorada may direct the actions of any officers of the Islamorada
District. Direction from Islamorada to members of the Islamorada
District shall be given by and through the Manager to and through the
District Captain in accordance with the terms of the Contract.
12. MCSO ices onsiliilities.
12.1 MCSO shall work together with Islamorada to direct police services to
meet the expressed needs of the residents of Islamorada. The Captain
shall meet with the Manager frequently to learn of community concerns
and shall work closely with the Manager to devise plans and methods
best suited to respond to those concerns.The Captain shall be a member
of the Manager's Senior Management Team.
13. Officers not Employees or Agents of Islamorada Villa a of Islands.
13.1 All officers and other personnel employed by MCSO to perform
services under this Contract are and shall remain in the sole employment
of MCSO and no such person shall be considered in the employ of
Islamorada for the purpose of any pension, insurance, civil service,
workers' compensation pay or other benefit. MCSO officers are not
agents or employees of Islamorada, and will not have the authority to
enter into agreements or make policy on behalf of Islamorada..
Accordingly,the Village shall not be called upon to assume or share any
liability or direct payment of any salaries, wages, contribution to
pension funds,insurance premiums or payments,workers compensation
benefits under Chapter 440, Florida Statute, or any other amenities of
employment to any Monroe County personnel performing services,
duties and responsibilities pursuant to this Contract.
14. Enforcement of Munigj gal Ordinances.
14.1 Islamorada does hereby vest in each sworn officer of MCSO who,from
time to time, may be assigned to the Islamorada District of MCSO, to
the extent allowed by law, the police powers of Islamorada which are
necessary to implement and carry forth the services, duties and
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responsibilities imposed upon MCSO hereby, for the sole and limited
purpose of giving official and lawful status and validity to the
performance thereof by such sworn officers. Each sworn officer of
MCSO so empowered hereby and engaged in the performance of the
services, duties and responsibilities described and contemplated herein
shall be deemed to be a sworn officer of Islamorada while performing
such services, duties and responsibilities which constitute municipal
functions and are within the scope of this Contract. Accordingly, such
sworn officers of MCSO are hereby vested with the power to enforce
the ordinances of Islamorada,to make arrest incident to the enforcement
thereof and to do such other things and perform such other acts as a
necessary with respect thereto:
14.2 Islamorada agrees to provide the Captain,the Undersheriff and MCSO
General Counsel the text of proposed ordinances in time sufficient for
review and discussion with the Manager. MCSO will provide the
Manager advice from a practical law enforcement perspective
concerning any proposed criminal ordinance and whether MCSO can
enforce the ordinance prior to the Village's adoption of the draft
regulations.
15. Legal Claims Notices of Suit and Lawsuits.
15.1 The parties shall provide each other with complete and prompt
notification of any legal claim, notice of suit, or lawsuit that involves
the provision of services hereunder, and shall cooperate in the mutual
defense of any such claim.
16. Uniforms and Marking of Patrol Vehicles and Vessels.
16.1 MCSO shall ensure that every member of the islamorada District is
provided with a fully equipped marked patrol vehicle, as well as
uniforms.Personnel assigned to Islamorada shall be provided uniforms
consistent with those uniforms issued to other MCSO uniform personnel
including specialty uniforms for marine and bicycle patrol with the
following exception. In lieu of the standard MCSO deputy patch,
officers assigned to the Islamorada District will wear a patch on the left
shoulder depicting the Islamorada, Village of Islands Official Village
Seal .
17. Records/lns )eckon/Audit
17.1 MCSO shall keep records with respect to the expenditure of funds paid
by the Village and the services provided to the Village under this
Contract. All of these records shall be retained by MCSO for a
minimum of five(5)years from the date of termination or expiration of
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this Contract.MCSO shall maintain accounting records on expenditures
under this Contract in accordance with generally accepted accounting
standards,generally accepted government accounting standards,MCSO
policies and procedures, state retention schedules and other applicable
standards.
17.2 The Village Manager, or his or her designee,may inspect and audit the
records upon reasonable notice to MCSO. Reasonable notice should
include a written request no less than seven working days prior to the
intended site visit and the identification of the specific records to be
inspected.
17.3 MCSO shall provide access to the Village Manager or his, or her,
designee to the records during regular business hours. MCSO agrees to
provide the assistance, as may be necessary,to facilitate the inspection
or audit by the Village to ensure compliance with applicable accounting
and financial standards.
18. Cont ensation.
18.1 Islamorada agrees to pay the sum of$2,166,947.00 Two Million One
Hundred Sixty Six Thousand Nine Hundred Forty Seven dollars) for
services, equipment and supplies provided during the first year of this
Contract (10/l/2019-9/30/2020). This sum is referred to as the
"Contract Price."
18.2 An analysis of the cost is provided on Exhibit"A-2019"attached hereto.
Care has been taken to include in Exhibit"A-2019" all personnel cost
and every item of equipment and supply necessary to provide services
called for in this Contract, including those provided under Section 5
herein. However, any cost item not listed on Exhibit "A-2019" or
provided at no cost pursuant to Section 5 of this Contract will be
itenuzed and billed separately to Islamorada.
18.3 Islamorada shall include the total cost shown on Exhibit"A-2019" in
the Islamorada municipal budget for fiscal year 2019-2020 and make
timely provision to secure the funds necessary to fund the Contract.
Islamorada will pay 2 /12 of the total contract price to the Monroe
County Clerk of Court no later than October 26, 2019 and thereafter
Islamorada will pay 1/12 of the total contract price on or before the first
day of each succeeding month until the total contract price is paid.
18.4 MCSO will provide a fully marked and properly equipped police vehicle
for each member of the Islamorada District. Islamorada will pay all
monthly vehicle lease costs to MCSO and will pay for fuel,maintenance
and other operating costs actually incurred by the County on the
Village's behalf, as outlined in this Contract.
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18.5 Vehicles currently assigned to the Village by the Sheriff's Office shall
be amortized over a five-year replacement cycle. At the end of each
replacement cycle, the Village shall have the option, in its sole
discretion,to take title to the vehicles.
18.6 The Village shall have the right to participate in MCSO's periodic
vehicle fleet review in connection with any vehicles to be acquired or
replaced for use within the Islamorada District, in order to select the
type of vehicles to be used, including the use of patrol cruisers, SUVs,
hybrids,etc.,in accordance with MCSO vehicle specifications.
18.7 At the sole discretion of the Village, the Village may elect to purchase
vehicles directly using MCSO vehicles specifications, as they may
change from time-to-time. If the Village so elects to purchase the
vehicles, the Village will notify MCSO in order for MCSO and the
Village to coordinate the transition of the existing vehicles with the
Village for the fallowing fiscal year. If the Village elects to directly
purchase these vehicles, the title for these vehicles purchased by the
Village will be subsequently transferred to MCSO for the stun of one
dollar for each and for the duration of the Contract. The Village will
pay for any fuel, maintenance and other operating costs actually
incurred by the County on the Village's behalf, as outlined in this
Contract. After expiration or termination of the Contract,and if there is
no renewal of the Contract,MCSO agrees to transfer title to all vehicles
originally purchased with Village funds back to the Village for the sum
of one dollar for each and provide the Village with copies of all current
maintenance records. The sale of these vehicles back to the Village will
be phased in during the transition period as provided in Article 25.
MCSO will continue to own,operate and maintain possession of any of
these vehicles during the transition period when necessary to supply
patrol officers with vehicles in order to maintain services pursuant to
this Contract. In the event that a vehicle that was originally purchased
with Village funds and subsequently titled to MCSO is damaged beyond
repair or "totaled" according to MCSO criteria, such vehicle will be
replaced with a vehicle from the existing fleet that is similar in terms of
make,model,age,mileage, and condition. Furthermore, these vehicles
that were originally purchased with Village funds and subsequently
titled to MCSO will be retired according to MCSO policies. The Village
will be responsible for replacing these vehicles as they are retired.
MCSO will notify the Village of the number of vehicles anticipated for
retirement. Retired vehicles will be transferred back to the Village for
the sum of one dollar for each vehicle.
19. Cost R"rts and Cost/Contract Price 01 bens.
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19.1 MCSO shall provide Islamorada monthly financial reports including
ADP payroll reports detailing all cost incurred by MCSO to provide
services under this Contract.
19.2 If incurred costs equal ninety-five per cent(95%)of the total cost recited
in this Contract,then:
a. MCSO may stop providing any of the services in order not to
exceed the contract price or Islamorada may issue a written
commitment to MCSO to pay for continuation of services as
agreed to by Islamorada and MCSO.
20. Year—End Reconciliation.
20.1 At the end of each fiscal year, incurred costs shall be reconciled with
total payments made by Islamorada. MCSO external auditors will
determine the final balance. If incurred costs exceed total payments,
Islamorada will reimburse MCSO for the excess cost. If total payments
exceed incurred costs,MCSO shall reimburse Islamorada for the excess
payment amount. This reconciliation shall include both MCSO and
County cost portions of the annual budget.
21. Future Year Priem o.
21.1 Islamorada and MCSO shall negotiate payment for the second, third,
fourth and fifth years of the Term of this Contract in time sufficient for
preparation of budgets and tax rolls. When agreement is reached, the
Manager shall prepare a memorandum stating the new terms and
acknowledging Islamorada's acceptance of them.An amendment of this
Contract signed by the parties shall be sufficient to amend the financial
terms of this Contract,subject to all required approvals by the governing
bodies of the parties to this Contract.
21.2 If the parties are unable to agree on payments for future years on a
timely basis, this Contract will terminate on September 30`h of the
current Contract year by written notice.
22. TKgffic Fines nd Forfeitures.
22.1 The parties acknowledge the Village's entitlement to fines and
forfeitures pursuant to Florida Statutes §318.21, as amended from time
to time.
23. Florida Contraband Forfeiture Act Proceeds.
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23.1 The parties shall determine an equitable share for the Village of
proceeds of any forfeiture pursuant to the Florida Contraband Forfeiture
Act in cases involving the participation of officers assigned to the
Islamorada District. This share shall be based upon the ratio that the
Islamorada District's participation bears to the participation of all law
enforcement agencies participating in the criminal case, seizure and
subsequent forfeiture. This share shall be deposited by MCSO into the
Sheriff s Law Enforcement Trust Fund for the Sheriff's use in
Islamorada. Islamorada may apply to the Sheriff for the use of such
funds consistent with the limitations of the Contraband Forfeiture Act.
The Sheriff agrees to submit such request to the Monroe County Board
of County Commissioners for appropriation, and upon appropriation,
will use the funds for the intended purpose.
23.2 The parties agree that the decision to use or dispose of personal or real
property, or currency, seized within Islamorada shall be in the sole
discretion ofMCSO.If MCSO elects to use seized personal property outside
of Islamorada or to sell seized real estate within Islamorada, MCSO shall
allocate funds to the Law Enforcement Trust Fund in amount to
Islamorada's equitable share of the market value of the property less liens,
mortgages,encumbrances and cost to MCSO for the seizure and forfeiture.
In both cases the allocated share shall be earmarked for use by MCSO
within Islamorada.
23.3 MCSO will make every possible good faith effort to provide the Village
with periodic reports detailing all pending forfeiture or seizure cases within
the Village,the status of such cases,and all real and personal property,and
currency or funds forfeited or seized.
24. 1ndemm' cation.
The Village,as a state agency or subdivision defined in Section 768.28,
Florida Statutes,agrees to be fully responsible to the limits set forth in such
statute for its own negligent acts or omissions,or intentional tortuous actions,
which result in claims or suits against either MCSO or Village,and agrees to
be liable to the statutory limits for any damages proximately caused by said
acts or omissions,or intentional tortious acts.
MCSO, as a sub-division of the State of Florida,as defined in Section 768.28,
Florida Statutes, agrees to be fully responsible to the limits set forth in such
statute for its own negligent acts or omissions, or intentional tortuous acts,
which result in claims or suits against either the City or MCSO, and agrees to
be liable to the statutory limits for any damages proximately caused by said
acts or omissions,or intentional tortuous acts.
Nothing contained in this Section shall be construed to be a waiver by either
party of any protections under sovereign immunity, Section 768.28 Florida
Statutes,or any other similar provision of law. Nothing contained herein shall
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be construed to be a consent by either party to be sued by third parties in any
matter arising out of this or any other Agreement.
25. Transition.
25.1 In the event of the termination or expiration of this Contract,MCSO and
the Village shall cooperate in good faith in order to effectuate a smooth
and harmonious transition and to maintain during the transition period,
the same high quality of police protection prescribed by this Contract
for the residents,businesses and visitors of the Village.
25.2 Upon the termination or expiration of this Contract,the transition period
shall be no less than 12 months.
25.3 Upon completion of the transition period and in the further event that
the Village is unable to provide the same level of local police protection
through its own police force at the time of the termination or expiration,
the term of this Contract shall be extended upon the written request of
the Village Manager in 90 day increments or until the Village is capable
of rendering the police service.
25.4 The compensation to be paid to MCSO during the phase-out period shall
be a pro-rated at the time of termination or expiration,and shall be in an
amount agreed to by the parties.
26. Station Facilities and Office Eg enses.
26.1 The Village shall provide station facilities for the Islamorada District to
operate. The Village shall provide a qualified civilian administrative
assistant employed by Islamorada to assist the District Captain. When
not engaged in performing the work of the Islamorada District, the
administrative assistant shall perform other duties as directed by and for
Islamorada. MCSO personnel will be responsible for the entry of traffic
ticket data.
27. Law Enforcement Educational Assessments.
27.1 All law enforcement education funds levied and collected by the Clerk
of the Court and earmarked for Islamorada pursuant to Section 943.25
Florida Statute shall be assigned to and/or specifically allocated to the
Islamorada District and used by the Islamorada District for law
enforcement education and training purposes authorized by statute.
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29. Mutual Aid.
28.1 The parties recognize their obligation to provide emergency assistance
to other jurisdictions (including without limitations the Cities of Key
West, Marathon, Key Colony Beach, Layton, the Ocean Reef Public
Safety District, unincorporated Monroe County and any municipalities
incorporated in Monroe County after the effective date of this contract)
pursuant to the Florida Mutual Aid Act and in the event of a catastrophe.
MCSO may direct Islamorada District officers to render aid in either
case in a manner consistent with the deployment by MCSO of other
MCSO officers without financial set-off or deduction by the Village,
provided that such deployment does not exceed 24 hours. Should
MCSO's deployment of Islamorada District officers to other
jurisdictions exceed 24 hours,the Village shall be given a credit for such
officers' actual personnel costs. Should MCSO bring in officers from
other jurisdictions to render emergency or catastrophe assistance to the
Village, and such deployment exceeds 24 hours, then MCSO shall
invoice the Village for such officers' actual personnel costs. The
Manager shall be given all possible notice of such a deployment and
written reports of the actions of officers so deployed.
29. Para ra h 13eadins Not Dis itive.
29.1 The parties agree that the headings given the paragraphs and other
subdivisions of this Contract are for ease of reference only and are not
dispositive in the interpretation of Contract language.
30. No Eresum Lion_A crust Drafter.
30.1 The parties agree that this Contract has been freely negotiated by both
parties,and that in any dispute over the meaning,interpretation,validity
or enforceability of this Contract or any of its terms or provisions,there
shall be no presumption whatsoever against either party by virtue of
their having drafted this Contract or any portion thereto.
31. Entire A c rei rment/Modd'rcation/Amendment.
31.1 This writing contains the entire Agreement of the parties and supercedes
any prior oral or written representations. No representations were made
or relied upon by either party, other than those that are expressly set
forth herein.
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31.2 No agent,employee,or other representative of either party is empowered
to modify or amend the terms of this Agreement, unless executed with
the same formality as this document.
31.3 This Contract may be modified at anytime during the term of mutual
written consent of both parties.
IN WITNESS WHEREOF, the parties have executed this Contract as of the
dates indicated below.
MONROE COUNTY SHERIFF'S OFFICE
z
B yy-.
----------
Richard A. Ramsay
Date Executed:
MONROE COUNTY SHERIFF'S OFFICE
APPROVED AS TO FORM
By:__----
ff n-- ii.c ............................................
ounsel
L//
ISLAMORADA,VILLAGE OF ISLANDS,
A Florida Municipal Corporation
By
Mayor
Date Executed:
Page 15 of 17
1907
ATTEST:
r
By ---
ftage ,�lerk
APPROVED AS TO FORM AND
LEGALITY FOR THE USE AND
BENEFIT OF ISLAMORADA,
VILLAGE OF ISLANDS
BY". ...... ......
V __....
age Attorney
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY,FLO1+DA
By:
Mayor/Chairman
Bate:
Page 16 of 1.7
1908
Attest: ,Kevin Madok Clerk of Court
Deputy By.
Clerk
Date:
(SEAL,)
MONROE COUNTY ATTORNEY
APPROVED AS TO FORM
By _ . .m....._ ....... a
County Attorney
Date:
Page 17of17
1909
EXHIBIT A-2019
03-Jul-19
Updated by:Lisa Knowles-419/19 0
BUDGET-ISLAMORADA
2 YEAR COMPARISON FOR FYE 2019 TO FYE 2020
ADOPTED PROPOSED
BUDGET BUDGET DIFFERENCE
FYE 2019 FYE 2020 +OR(-)
E PER
9MMILIERYM
Headcount 16.0 16.0
Executive Salary _
Regular Salaries 1,144,247 1,195,228 50, 1
Overtime 62,779 66,784 4,005
Incentive 11, 80 10,440 (1,440)
Employer Taxes 93,246 97,343 4,06
Retirement Contribution 24,536 320,369 35, 33
Life&Health Insurance 2,000 2,000
Unemployment Compensation
Total Personnel Services 1,598,688 1,692,164 93,476
OPERATING EXPENSES
Expenses Other Than Salaries -
Professional Services 4,750 4,750
Other Contractual Services
Investigations
Travel&Per Diem 1,500 1,500
Communications 9,500 9,500 -
Freight&Postage 100 100 -
Utility Services -
Rentals
Insurance 34, 00 34,600
Repairs&Maintenance 64,791 64,791
Printing -
Advertising _
Office Supplies 2,050 2,050
Operating Supplies 12,185 12,185 -
Books/Subscriptions/Memberships 1,000 1,000
Tuition _
Training 2,000 2,000
Total Operating Expenses 132, 76 132, 76
CAPITAL T
Other Building Improvements - -
Automobiles/Machinery/Equip. 86,969 86,969
Total Capital Outlay 86,969 86,969
OTHERUSES
Aids to Government Agencies
Aids to Private Organizations _
Intragovernental Transfers
Total Other Uses _
TOTAL SHERIFF'S T 1, 18,133 1,911,609 93,476
CON COSTS:*
Health Insurances 211,647 211,647
Worker's Compensation 46,383 43,639 (2,744)
County Allocation
Total County Expenses 258,030 255,286 ____.L2.744
*Estimates
TOTAL BUDGET 76,1 3 2,166, 95 90,732
1910
A
RESOLUTION 19-08-60
A RESOLUTION OF THE VILLAGE COUNCIL OF
ISLAMORADA, VILLAGE OF ISLANDS, FLORIDA,
APPROVING THE CONTRACT FOR LOCAL POLICE
SERVICES BETWEEN THE MONROE COUNTY
SHERIFF'S OFFICE, THE MONROE COUNTY BOARD OF
COUNTY COMMISSIONERS AND ISLAMORADA,
VILLAGE OF ISLANDS, FOR FISCAL YEARS 2019-2024;
AUTHORIZING THE MAYOR TO EXECUTE THE
CONTRACT; AUTHORIZING THE VILLAGE MANAGER
TO EXPEND BUDGETED FUNDS; AUTHORIZING
VILLAGE OFFICIALS TO IMPLEMENT THE TERMS AND
CONDITIONS OF THE CONTRACT; AND PROVIDING
FOR AN EFFECTIVE DATE
WHEREAS,the Village Council of Islamorada,Village of Islands,Florida(the"Village")
adopted Resolution No. 14-09-65, thereby approving a contract (the "Contract") between the
Village, the Monroe County Sheriffs Office (the "MCSO") and the Monroe County Board of
County Commissioners (the "BOCC") for local police services for a five (5) year term
commencing cto er 1, 2014; and
the current Contract between the Village,the MCSO and the BOCC for local
police services will expire on September 30, 2019; and
WHEREAS, the Village, the MCSO and the BOCC desire to enter into a new Contract
for local police services for a five(5)year term commencing October 1, 2019 through September
30, 2024, attached as Exhibit"A"hereto; and
WHEREAS, the Village Council finds that approval of a new Contract for local police
services is in the best interest of the Village.
NOW THEREFORE BE IT RESOLVED BY THE VILLAGE COUNCIL OF
ISLAMORADA,VILLAGE OF ISLANDS, FLORIDA, AS FOLLOWS:
.-IPD COPY OF ORIGINAL
Page I of 3 ....
Kell S.Toth- INoge Clerk
4...
1911
Section 1. Recitals. The above recitals are true and correct and are incorporated
herein by this reference.
Section 2. Contract Apjaroval. The Village Council hereby approves the a new
Contract for Local Police Services between the MCSO,the BOCC and the Village,a copy of which
is attached as Exhibit "A" hereto, together with such non-material changes as may be acceptable
to the Village Manager and approved as to form and legality by the Village Attorney.
Section 3. Execution of Contract. The Mayor is authorized to execute on behalf
of the Village, and to execute any required agreements and/or documents to implement the terms
and conditions of the Contract, subject to the approval as to form and legality by the Village
Attorney.
Section 4. Authorization of Fund Expenditure. Notwithstanding the
limitations imposed upon the Village Manager pursuant to the Village's Purchasing Procedures
Ordinance, the Village Manager is authorized to expend budgeted funds to implement the terms
and conditions of the Fourth Amendment.
Section 5. Authorization of Village Officials. The Village Manager and/or his
designee and the Village Attorney are hereby authorized to take all actions necessary to implement
the terms and conditions of the Contract.
Section 6. Effective Date. This Resolution shall become effective immediately
upon its adoption.
Page 2 of 3
1912
Motion to adopt by Councilman Ken Davis, seconded by Vice Mayor Mike Forster.
FINAL VOTE AT ADOPTION
VILLAGE COUNCIL OF ISLAMORADA,VILLAGE OF ISLANDS
Mayor Deb Gillis YES
Vice Mayor Mike Forster YES
Councilwoman Ken Davis YES
Councilwoman Cheryl Meads ABSENT
Councilman Jim Mooney YES
PASSED AND ADOPTED ON THIS 8th DAY OF AUGUST,2019.
DEB GILL................www
IS, MAYOR
ATTEST:
KE w..LY :ITH, VILLAGE CLERK
APPROVED AS TO FORM AND LEGALITY
FOR THE USE AND BENEFIT OF ILA A,
VILLAGE OF ISLANDS ONLY
......... .
ROGET V. BR.... . _ m.�..
YAN, VILLAGE A..T.....
TORNEY
>''-;PIED COPY OF ORIGINAL
Page 3 of 3 =.. 'ui
Ilya S. th-Vilkige Clerk
1913
25-May-23
Updated by:Jill Cranney-Black
BUDGET-ISLAMORADA
2 YEAR COMPARISON FOR FYE 2023 TO FYE 2024
ADOPTED PROPOSED
BUDGET BUDGET DIFFERENCE
FYE 2023 FYE 2024 +OR(-)
PERSONNEL SERVICES
Headcount 18.0 18.0
Executive Salary -
Regular Salaries 1,459,931 1,575,371 115,440
Overtime 73,354 78,489 5,135
Incentive 13,439 12,600 (840)
Employer Taxes 118,324 127,484 9,160
Retirement Contribution 410,525 520,899 110,375
Life&Health Insurance 2,000 2,000 -
Unemployment Compensation
Total Personnel Services 239,270
2p77,573 2,316,842„ .�
P^ERATING�EXPENSES,
Expenses Other Than Salaries '
Professional Services 4,750 4,750
Other Contractual Services -
Investigations -
Travel&Per Diem 1,500 1,500
Communications 9,500 9,500
Freight&Postage 100 100
Utility Services -
Rentals -
Insurance 34,600 43,000 8,400
Repairs&Maintenance 71,391 79,391 8,000
Printing
Advertising -
Office Supplies 2,050 2,050
Operating Supplies 12,185 12.185
Books/Subscriptions/Memberships 1,000 1,000
Tuition -
Training 2,000 2,000 -
Total Operating Expenses 139,076 155,476 _.®....6.400
_...
CAPITAL OUTLAX
Other Building Improvements -
Automobiles/Machinery/Equip. 144,169_.. _..w_....�1M44•�
Total Capital Outlay 144,169 144,169
OT�S USES
Aids to Government Agencies
Aids to Private Organizations _
Intragovemmental Transfers
Total Other Uses .._......__.�.....
TOTAL SHERIFF'S BUDGET 2,360,818 2,616,487 255,670
COUNTY COSTS:'
-Health Insurances 248,003 257,904 9,901
Worker's Compensation 46,593 42,708 (3,885)
-County Allocation _ '
Total County Expenses 294 596w - 300,612 6,016
'Estimates
TOTAL BUDGET
mm�2 655 413 2 917 099-m 261 686m
19141,
DocuSign Envelope ID:BF050EBE-932F-4B04-A76D-5383477F2476
RESOLUTION NO 23-07-74
A RESOLUTION OF THE VILLAGE COUNCIL OF ISLAMORADA,
VILLAGE OF ISLANDS, FLORIDA, APPROVING THE THIRD
AMENDMENT TO THE CONTRACT FOR LOCAL POLICE
SERVICES BETWEEN THE MONROE COUNTY SHERIFF'S
OFFICE, THE MONROE COUNTY BOARD OF COUNTY
COMMISSIONERS AND ISLAMORADA, VILLAGE OF ISLANDS
FOR FISCAL YEAR 2023-2024 (YEAR FIVE) CONTRACT
PRICING; AUTHORIZING THE MAYOR TO EXECUTE THE
FOURTH AMENDMENT; AUTHORIZING THE VILLAGE
MANAGER TO EXPEND BUDGETED FUNDS; PROVIDING FOR
IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the Village Council of Islamorada, Village of Islands, Florida (the "Village")
adopted Resolution No. 19-08-60, approving a contract (the "Contract") between the Village,
the Monroe County Sheriff's Office (the "MCSO"), and the Monroe County Board of County
Commissioners (the "BOCC") for local police services for a five (5) year term commencing
October 1, 2019 and ending September 30, 2024; and
WHEREAS, the Village Council adopted Resolution No. 20-07-58 on July 16, 2020,
approving a First Amendment to the Contract to reflect Year Two contract pricing effective for
FY 2020-2021 beginning October 1, 2020 and ending September 30, 2021; and
WHEREAS, the Village Council adopted Resolution No. 21-08-71 on August 19, 2021,
approving a Second Amendment to the Contract to reflect Year Three contract pricing effective
for FY 2021-2022 beginning October 1, 2021 and ending September 30, 2022; and
WHEREAS, the Village Council adopted Resolution No. 22-07-71 on July 20, 2022,
approving a Third Amendment to the Contract to reflect Year Four contract pricing effective for
FY 2022-2023 beginning October 1, 2022 and ending September 30, 2023; and
1915
DocuSign Envelope ID:BF050EBE-932F-4B04-A76D-5383477F2476
WHEREAS, Section 21.1 of the Contract requires that the Village and the MCSO
negotiate payment for the fifth year ("Year Five") of the Contract term and amend the Contract
to reflect the Year Five contract price; and
WHEREAS, the Village and the MCSO desire to enter into a Fourth Amendment to the
Contract to provide for a Contract price for Year Five, commencing October 1, 2023 through
September 30, 2024;and
WHEREAS, the Village Council finds that approval of the Fourth Amendment to the
Contract for local police services is in the best interest of the Village.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF ISLAMORADA,
VILLAGE OF ISLANDS, FLORIDA, AS FOLLOWS:
Section 1. Recitals. The above recitals are true and correct and incorporated
into this Resolution by this reference.
Section 2. Approving Third Amendment to Contract. The Village Council
hereby approves the Fourth Amendment to the Contract for Local Police Services between the
MCSO, BOCC, and the Village, a copy of which is attached as Attachment "A" hereto,together
with such non-material changes as may be acceptable to the Village Manager and approved as
to form and legality by the Village Attorney.
Section 3. Execution of Third Amendment. The Mayor is authorized to execute
the Fourth Amendment on behalf of the Village, and to execute any required agreements
and/or documents to implement the terms and conditions of the Fourth Amendment, subject to
the approval as to form and legality by the Village Attorney.
2
1916
DocuSign Envelope ID:BF050EBE-932F-4B04-A76D-5383477F2476
Section 4. Authorization of Fund Expenditure. Notwithstanding the
limitations imposed upon the Village Manager pursuant to the Village's Purchasing Procedures
Ordinance, the Village Manager is authorized to expend budgeted funds to implement the
terms and conditions of the Fourth Amendment.
Section 5. Authorization of Villa a Officials. The Village Manager or designee is
authorized to take all actions necessary to implement the terms and conditions of this
Resolution and the Fourth Amendment.
Section 6. Effective Date. This resolution shall become effective immediately
upon its adoption.
Motion to adopt by.. Council Member Gre ,q second by.-_ Council Member Jolin
FINAL VOTE AT ADOPTION
VILLAGE COUNCIL OF ISLAMORADA,VILLAGE OF ISLANDS, FLORIDA:
Mayor Joseph B. Pinder III Yes
Vice Mayor Sharon Mahoney Yes
Councilwoman Elizabeth John Yes
Councilman Mark Gregg Yes
Councilman Henry Rosenthal Yes
PASSED AND ADOPTED this 27th day of Jul _ 2023.
••••••Docusigned by:
. St fL 12. Pit-.by I!1
JOSEPH B. PINDER III, MAYOR
3
1917
DocuSign Envelope ID:BF050EBE-932F-4B04-A76D-5383477F2476
ATTEST:
�
,DocuSigned by: �� /���
r"KM1!W k �" c4r' 4
MARNE MCGRATH, VILLAGE CLERK
APPROVED AS TO FORM AND LEGALITY
FOR THE USE AND BENEFIT OF
ISLAMORADA, VILLAGE OF ISLANDS ONLY
DocuSigned by:
JOHN J. QUICK, INTERIM VILLAGE ATTORNEY
4
1918
TT (I illffl I
FOURTH AMENDMENT TO CONTRACT FOR LOCAL POLICE SERVICES
This Fourth Amendment to Contract for Local Police Services between Islamorada,
Village of Islands,Monroe County Sheriff's Office, and Monroe County,is made and entered
into as of the date last written below by and between Islamorada,Village of Islands,Florida, a
municipal corporation of the State of Florida(the"Village"),Monroe County Sheriff's Office
("MCSO"),a subdivision of the State of Florida, and Monroe County,a political subdivision of
the State of Florida("County").
WITNESSETH
WHEREAS,In October 2019 the Village entered into a five year Contract for the
provision of Local Police Services with MCSO and County(the"Contract"),a copy of which is
attached as Exhibit"1,"and
WHEREAS,pursuant to Section 21.1 of the Contract, compensation for Local Police
Services for each fiscal year shall be set by amendment to the Contract, and
WHEREAS,the Village desires to amend the Contract to set the compensation for Fiscal
Year 2023-2024(the"Fourth Amendment").
NOW THEREFORE,in consideration of the mutual covenants set forth in this Fourth
Amendment,the parties agree as follows:
Section 1. Amendment to Agreement. Section 18 of the Contract is amended to read
as follows:
18. COMPENSATION.
18.1 Village agrees to pay the sum of$2,917,099(Two Million Nine Hundred and
Seventeen Thousand and Ninety Nine)Dollars for services,equipment and supplies provided
during the fourth year of this Contract(10/112023-9/30/2024). This sum is referred to as the
"Contract Price."
18.2 An analysis of the cost is provided on Exhibit"A-2024"attached hereto. Care
has been taken to include in Exhibit"A-2024"all personnel cost and every item of equipment
and supply necessary to provide services called for in the Contract, including those provided
Page 1 of 4
Islamorada,Village of Islands Fourth Amendment to Contract
For Local Police Services
1919
under Section 5 herein. However,any cost item not listed on Exhibit"A-2024"or provided at no
cost pursuant to Section 5 of this Contract will be itemized and billed separately to Village.
18.3 Village shall include the total cost shown on Exhibit"A-2024"in the Islamorada
municipal budget for FY 2023-2024 and make timely provision to secure the funds necessary to
fund the contract. Village will pay 2/12 of the total contract price to the Clerk of Court no later
than October 26,2023 and thereafter Village will pay 1/12 of the total contract price on or before
the first day of each succeeding month until the total contract price is paid. Notwithstanding,the
prec,edinsentence,Villa He's monthlym � __ _ ,___w ,�_,_prorateda merit shall be based u on t e Contract Price,
in effect for each fiscal year of the term..
**s*s
Section 2. Fourth Year Pa merit Terms. Exhibit"A-2023"of the Contract is replaced
in their entirety with replacement Exhibit"A-2024"dated May 25, 2023,attached. All
references to Exhibit"A"in the Contract shall be from October 1,2023 forward refer to the
replacement Exhibit"A-2024".
Section 3. No Further Modifications. All other provisions of the Contract, other than
as specifically addressed herein,shall remain in full force and effect.
IN WITNESS WHEREOF,the parties hereto have accepted,made and executed this
Fourth Amendment upon the terms and conditions above stated on the day and year last below
written.
SIGNATURE PAGE FOLLOWS
Page 2 of 4
Islamorada,Village of Islands Fourth Amendment to Contract
For local Police Services
1920
VILLAGE:
Mayor
Date: "� u ... ,,.... ..
Attest:
By �......
illaa Clerk
erk
Date: ° mV
Approved as to form and legal sufficiency for the
Use and benefit of Islamorada,Village of Islands:
lage Attorney
G
Date:
MONROEUNTY SHERIFF' � OFFICE:
Ip "
op
Richard A.Ramsay, Sheriff
Date: XY
Monroe County Sheriff's Office
Approved as t
Im
By:
Tick McCullah,General Counsel
Page 3 of 4
Islamorada,Village of Islands Fourth Amendment to Contract
For Local Police Services
1921
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY,FLORIDA
By:
Mayor/Chairman
Date:
Attest: Kevin Madok, Clerk of Court
By:_ . .._.._...........
DeputyClerk ...�....................................................�....�.��..
Date:
(SEAL)
MONROE COUNTY ATTORNEY
APPROVED AS TO FORM
BY�_............._____._.w......_................w............ _ .._......._..__..._.... __...........
Assistant County Attorney
Date
Page 4 of 4
Islamorada,Village of Islands Fourth Amendment to Contract
For Local Police Services
1922
(C, I s+" A- aoolIf
25 MBY-23
Updated by.J81 CrsnnsV4MW k
BUDGET-ISLAMORADA
2 YEAR COMPARISON FOR RYE 2023 TO FYE 2M
ADOPTED PROPOSED
BUDGET BUDGET OIFFERENCE
FYS 2029 FYE 2024 +OR(.)
PERSONNEL 8MVICEB
Headcount 18.0 18.0
ExecutRegular S Salary 1,459.931 1,675.371 116A40
Regular Ss(srtes
Overtime 73,354 78AN 3,135
Incentive 13,439 MGM (840)
Employer Texas 118,324 127A84 9.160
Retirement Contribution 410,525 520,009 110.376
Life&Health Insurance 2,000 2,000 -
Unemployment Compensation - ----
Total Personnel Services 239.270
2,077,373 2�,.
OP TING EXPENSES
Expenses Other Then Salaries
Professional Services 4.750 4.750
Other Contactual Services .
Investiptlorks
Tavel&Per Diem 1,500 1,500
Communications 9,500 9.500
Freight&Postage 100 100
My Services .
Rentsts .
Insurance 34.600 43,000 8.400
Repatm&Maintenance 71,391 79,391 8,000
Printing
Advertiaing _ '
Office Supplies 2AW 2.050
Operating Supplies 12,185 12,195
Books/SubscrtptlonOMemberships 1 A00 1.000
Tuition
Training 2,OOD 2.000
Total Opeasng Expenses 139.076 156,476„ 16,400
C KIAAL OUTLAY
Other Building Improvements
Automobiiss MschlrrerAMquip. _ M 144,169w 144,169
Tolel Capital Outlay 144,189 144.169
OTHER WES
Aide to GovemmentAgencies "
Aide to Private Organizations
IMagovemmerrtal Transfers '
Total Other Uses
TOTAL SHERIFF'S BUDGET 2,380,618 2.610,487 255,670
COUNTYCOSTSO
-Health Insurances 248,003 257.004 9,S01
-Worker's Compensation 40,693 42.708 '}
-County Allocation -
Told County Expenses
— 204,508 300.8 2 _w 6'01�..,
TOTAL BUDGET
1'
1923