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Item I3 I3 BOARD OF COUNTY COMMISSIONERS COUNTY of MONROE Mayor Craig Cates,District 1 The Florida Keys Mayor Pro Tern Holly Merrill Raschein,District 5 Michelle Lincoln,District 2 James K.Scholl,District 3 m' David Rice,District 4 Board of County Commissioners Meeting September 20, 2023 Agenda Item Number: I3 2023-1461 BULK ITEM: Yes DEPARTMENT: Airports TIME APPROXIMATE: STAFF CONTACT: Richard Strickland N/A AGENDA ITEM WORDING: Ratification and approval of Amendment 3 to State of Florida Department of Transportation Public Transportation Grant Agreement(PTGA)Number GIQ05 as executed by the Director of Airports providing an additional $75,000.00 in funding for Planning Studies at the Florida Keys Marathon International Airport; requires a 20% match from Marathon Airport Operating Fund 403. ITEM BACKGROUND: This grant is to conduct planning studies, including but not limited to, miscellaneous airport studies/assignments that are required to support future development, meet regulatory requirements, update property and airport layout plans, develop support documentation upon requests from agencies, etc. (i.e., general consulting, grants admin., environmental studies, wildlife hazard assessments, ground transportation studies, DBE plan updates, etc). PREVIOUS RELEVANT BOCC ACTION: Approval of original PTGA on October 21, 2020, Amendment 1 on February 16, 2021, and Amendment 2 on November 15, 2022. On September 15, 2021, the BOCC adopted Resolution No. 288-2021 authorizing the Director of Airports to execute Airports' FAA and FDOT grants as received to meet deadlines for returning the grants to the granting agency and expedite use of grant funds, with grants to be ratified by the BOCC at the next regularly scheduled commission meeting. CONTRACT/AGREEMENT CHANGES: Adds FY24 funding allocation. STAFF RECOMMENDATION: Approval DOCUMENTATION: FDOT MTH Planning Studies GIQ05 Amendment 3.pdf 3019 FINANCIAL IMPACT: 80% FDOT ($75,000.00) and 20% Marathon Airport Operating Fund 403-63502 ($18,750.00) 3020 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-03 PUBLIC TRANSPORTATION DEVELOPMEENT AMENDMENT TO THE PUBLIC TRANSPORTATION OGC412512023 GRANT AGREEMENT Financial Project Number(s): Fund(s): DPTO FLAIR Category: 088719 (item-segment-phase-sequence) 439286-2-94-01 Work Activity Code/Function: 215 Object Code: 751000 Federal Number/Federal Award Org. Code: 55062020629 Identification Number(FAIN)—Transit only: Vendor Number: VF596000749053 Contract Number: G1Q05 Federal Award Date: Amendment No.: 3 CFDA Number: N/A SAMMEI Number: CFDA Title: N/A CSFA Number: 55.004 CSFA Title: Aviation Grant Program THIS AMENDMENT TO THE PUBLIC TRANSPORTATION GRANT AGREEMENT("Amendment')is made and entered into on, , by and between the State of Florida, Department of Transportation ("Department'), and Monroe County Airports, ("Agency"),collectively referred to as the"Parties." RECITALS WHEREAS, the Department and the Agency on 11/10/2020 (date original Agreement entered) entered into a Public Transportation Grant Agreement("Agreement'). WHEREAS, the Parties have agreed to modify the Agreement on the terms and conditions set forth herein. NOW THEREFORE, in consideration of the mutual covenants in this Amendment, the Agreement is amended as follows: 1. Amendment Description. The project is amended to add FY24 fundin .. 2. Program Area. For identification purposes only, this Agreement is implemented as part of the Department program area selected below(select all programs that apply): X_ Aviation Seaports Transit _ Intermodal Rail Crossing Closure Match to Direct Federal Funding (Aviation or Transit) (Note: Section 15 and Exhibit G do not apply to federally matched funding) Other 3. Exhibits. The following Exhibits are updated, attached, and incorporated into this Agreement: X Exhibit A: Project Description and Responsibilities X Exhibit B: Schedule of Financial Assistance _ *Exhibit 61: Deferred Reimbursement Financial Provisions *Exhibit B2: Advance Payment Financial Provisions _ *Exhibit C: Terms and Conditions of Construction X Exhibit D: Agency Resolution Exhibit E: Program Specific Terms and Conditions Exhibit F: Contract Payment Requirements X *Exhibit G: Financial Assistance(Single Audit Act) *Exhibit H: Audit Requirements for Awards of Federal Financial Assistance *Exhibit I: Certification of Disbursement of Payment to Vehicle and/or Equipment Vendor Page 3021 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000.03 RATEGIC PUBLIC TRANSPORTATION DEVELOPMENT AMENDMENT TO THE PUBLIC TRANSPORTATION OGC412612023 GRANT AGREEMENT ® *Additional Exhibit(s): 4. Project Cost. The estimated total cost of the Project is X increased/_ decreased by $93,750 bringing the revised total cost of the project to $406,250. The Department's participation is X increased/_ decreased by $75,000.The Department agrees to participate in the Project cost up to the maximum amount of$325,000, and, additionally the Department's participation in the Project shall not exceed 80.00% of the total eligible cost of the Project. Except as modified,amended, or changed by this Amendment, all of the terms and conditions of the Agreement and any amendments thereto shall remain in full force and effect. IN WITNESS WHEREOF, the Parties have executed this Amendment on the day and year written above. AGENCY Monroe County Airports STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION Sy° By: Name: Richard Strickland Name: Daniel lclesras Title: Director of Airports Title: Director of Trans ortation Develo meat STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION Legal Review: Alicia Trujillo NVEOO OPNEY'MERCADO Dae tUNTYATfORNEY C,rl�3 Page 3022 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02 PUBLIC TRANSPORTATION DE ELOPTMENT GRANT AGREEMENT EXHIBITS OGC4125/2023 EXHIBIT A Project Description and Responsibilities A. Project Description (description of Agency's project to provide context, description of project components funded via this Agreement(if not the entire project)): Florida Keys Marathon Airport Planning Studies B. Project Location (limits, city, county, map): The Florida Keys Marathon International Airport/Marathon, FUMonroe C. Project Scope(allowable costs: describe project components, improvement type/service type, approximate timeline, project schedule, project size): This project includes but is not limited to miscellaneous airport studies/assignments that are required to support future development, meet regulatory requirements, update property and airport layout plans, develop supporting documentation upon requests from agencies. D. Deliverable(s): This project includes but is not limited to miscellaneous airport studies/assignments that are required to support future development, meet regulatory requirements, update property and airport layout plans, develop supporting documentation upon requests from agencies. The project scope identifies the ultimate project deliverables. Deliverables for requisition, payment and invoice purposes will be the incremental progress made toward completion of project scope elements. Supporting documentation will be quantifiable, measurable, and verifiable, to allow for a determination of the amount of incremental progress that has been made, and provide evidence that the payment requested is commensurate with the accomplished incremental progress and costs incurred by the Agency. E. Unallowable Costs (including but not limited to): N/A F.Transit Operating Grant Requirements(Transit Only): Transit Operating Grants billed as an operational subsidy will require an expenditure detail report from the Agency that matches the invoice period. The expenditure detail, along with the progress report,will be the required deliverables for Transit Operating Grants. Operating grants may be issued for a term not to exceed three years from execution. The original grant agreement will include funding for year one. Funding for years two and three will be added by amendment as long as the grantee has submitted all invoices on schedule and the project deliverables for the year have been met. Page 3023 tit nN i II��I ONIM J(] 1.foAv 1J��f�....i .. ,,,,, i, l e➢ rr�r �� edm fi,mw�Y1�1.4.1w�i ��'W h:A'P";1 � �� r '� tl u' G mmx�n.r ...wr.r i qt q 4 ?KW n 4 'ari� pu� IW .� � � xe I C w� w w w 1 i1 q # '",. mm„ ,ow, �`; ��--�= Ir146u� of y�µak �� m #fir x 'il wMwlN,wwtM wb,i amm a ,r[bj 5 li wCFO I WM 0 .yiti I c rA r w,o, J m� �1 dim � i N r a" Muu 1q kfhi w. a !Iw W �I lase a'IjwM P ..�.,n�.. � III III d � o �•` � � r as �x'.a )1 r v �;� se .� rva��. I� ' ',� �� I'MI�'I � �p �, p r Iwo q DO yl I ' 1 i w'M1w w d. e IRW p Wyk "y J a H N if I 3024 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02 TRATEGIC PUBLIC TRANSPORTATION DEVELOPMENT GRANT AGREEMENT EXHIBITS OGC4/26/2023 EXHIBIT B Schedule of Financial Assistance FUNDS AWARDED TO THE AGENCY AND REQUIRED MATCHING FUNDS PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: A. Fund Type and Fiscal Year: Financial Fund FLAIR State Object CSFA/ CSFA/CFDA Title or Funding Management T Category Fiscal Code CFDA Funding Source Amount Number Type Year Number Descri tion 439286-2-94-01 DPTO 088719 2024 751000 55.004 Aviation Grant Program $75,000.00 439286-2-94-01 DPTO 088719 2023 751000 55.004 Aviation Grant Program $75,000.00 439286-2-94-01 DPTO 088719 2022 751000 55.004 Aviation Grant Program $75,000.00 439286-2-94-01 DPTO 088719 2021 751000 55.004 Aviation Grant Program $100,000.00 439286-2-94-01 LF 088719 2024 751000 55.004 Aviation Grant Program $18,750.00 439286-2-94-01 LF 088719 2023 751000 55.004 Aviation Grant Program $18,750.00 439286-2-94-01 LF 088719 2022 751000 55.004 Aviation Grant Program $18,750.00 439286-2-94-01 LF 088719 2021 751000 55.004 Aviation Grant Program $25,000.00 i Total Financial Assistance $406,250.00 B. Estimate of Project Costs by Grant Phase: Phases* State Local Federal Totals State Local Federal Land Acquisition $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00 Planning $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00 Environmental/Design/Construction $325,000.00 $81,250.00 $0.00 $406,250.00 80.00 20.00 0.00 Capital Equipment/Preventative $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00 Maintenance Match to Direct Federal Funding $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00 Mobility Management $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00 Transit Only) Totals $325,000.00 $81,250.00 $0.00 $406,250.00 *Shifting items between these grant phases requires execution of an Amendment to the Public Transportation Grant Agreement. Scope Code and/or Activity Line Item ALI Transit Only) Page 3025 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Forth 725-000-02 PUBLIC TRANSPORTATION DEVELOPMEENT GRANT AGREEMENT EXHIBITS OGC4/2512023 BUDGET/COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES: I certify that the cost for each line item budget category (grant phase) has been evaluated and determined to be allowable, reasonable, and necessary as required by Section 216.3475, Florida Statutes. Documentation is on file evidencing the methodology used and the conclusions reached. Ingrid Munoz Department Grant Manager Name ....... ......... ........ ....... Signature Date Page 3026 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02 STRATEGIC PUBLIC TRANSPORTATION DEVELOPMENT GRANT AGREEMENT EXHIBITS OGC 4/2612023 EXHIBIT D AGENCY RESOLUTION PLEASE SEE ATTACHED Page 3027 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02 STRATEGIC PUBLIC TRANSPORTATION DEVELOPMENT GRANT AGREEMENT EXHIBITS OGC4125/2023 EXHIBIT G AUDIT REQUIREMENTS FOR AWARDS OF STATE FINANCIAL ASSISTANCE THE STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: SUBJECT TO SECTION 215.97, FLORIDA STATUTES:- Awarding Agency: Florida Department of Transportation State Project Title: Aviation Grant Program CSFA Number: 55.004 *Award Amount: $325,000 *The award amount may change with amendments Specific project information for CSFA Number 55.004 is provided at: j1tt s:l/a )s.fldfs.com/fsaa/'searcl,Catalo as x COMPLIANCE RE UIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT: State Project Compliance Requirements for CSFA Number 55.004 are provided at: htt s1la s.fldfs.com/fsaalsearchCorn Viance.aspx The State Projects Compliance Supplement is provided at: htt s:/la s.fldfs.comlfsaa/tom liance.as x Page 3028 To:lngrid.Munoz@dot.state.fl.us FLORIDA DEPARTMENT OF TRANSPORTATION FUNDS APPROVAL G1 Q05 8/9/2023 CONTRACT INFORMATION C' dtmct, G1Q05 or4fdat GD-GRANT DISBURSEMENT(GRANT) VIttl'rod G-GOVERMENTAL AGENCY(287.057,F.S.) Veod r" art MONROE COUNTY BOCC "w('orrdor[0; F596000749053 Beginalta9,Date(if Thls- r m nt, 11/10/2020 En1d,11a9 t d Tttl 410'Iq t. 12/31/2025 arttrtIrt/trl(tcotsrr I* r1gM ct=$325,000.00 �$ rltt0 Florida Keys Marathon Airport Planning Studies FUNDS APPROVAL INFORMATION FUNDS APPROVED/REVIEWED FOR ROBIN M. NAITOVE,CPA,COMPTROLLER ON 8/9/2023 g Supplemental w w�tw �dd uwr,A kl; APPROVED j. f ,al aw;P tsr Code: 55062020629 ,SDI m ritJc)r1 C tt or, A9 751000 Arx +41r1(n $75,000.00 C,� �4niza9 rr" t' 43928629401 215 is iY" f 2024 16J „. t1 r1 tC . "55100100 Year: 088719/24 *ih Tw ,m"rw 'IN S003 egUerlc 4 00 rj.er A .Mqfiler,11 . A3 ;tw wro1CakU w 0004/04 Total Amount: $75,000.00 3029