Item N14 N14
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE Mayor Craig Cates,District 1
The Florida Keys Mayor Pro Tern Holly Merrill Raschein,District 5
Michelle Lincoln,District 2
James K.Scholl,District 3
m' David Rice,District 4
Board of County Commissioners Meeting
September 20, 2023
Agenda Item Number: N14
2023-1415
BULK ITEM: Yes DEPARTMENT: Sustainability
TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag
N/A
AGENDA ITEM WORDING: SUSTAINABILITY: Approval to enter into a no cost Amendment
No. 513 under the contract with HDR, Inc. for the Roads Vulnerability Analysis and Capital Plan for
County-maintained roads to extend the period of performance for the preparation of the Florida
Division of Emergency Management(FDEM) Hazard Mitigation Grant Program(HMGP) application
package for six adaptation projects identified under the Roadway Vulnerability Study, retroactive to
October 1, 2022.
ITEM BACKGROUND:
This item is to amend the contract to retroactively extend the services for assistance in the preparation
of the Florida Division of Emergency Management (FDEM) Hazard Mitigation Grant Program
(HMGP) application package for six road adaptation projects identified under the Roadway
Vulnerability Study to make the services retroactive to October 1, 2022.
PREVIOUS RELEVANT BOCC ACTION:
06-18-18: Approval to advertise a Request for Qualifications for professional services for a Sea Level
Rise Resilience and Vulnerability Analysis for County Maintained Roads and Related Services.
02/12/19: Approval to negotiate in rank order with the firms responding to the Request for
Qualifications for professional services for the Roads Vulnerability Analysis and Capital Plan for
County-maintained roads and related services.
05/22/19: Approval of a contract with HDR, Inc., the highest ranked respondent for the Roads
Vulnerability Analysis and Capital Plan for County-maintained roads and related services, in the
amount of$1,708.491.66,plus $189,167.18 for optional services, totaling $1,897,658.84 over 3 fiscal
years.
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12/11/19: Approval to expedite the analysis and modeling of the Stillwright Point neighborhood to
determine the recommended adaptations, cost and related policy decisions, and report to the
commission when completed.
06/17/20: Presentation and discussion of the road's adaptation analysis of the Stillwright Point
neighborhood in Key Largo as part of the countywide study for the sea level rise vulnerability analysis
for county-maintained roads.
11/17/20: Approval of Amendment No. 1 to the contract with HDR, Inc. for the Roads Vulnerability
Analysis and Capital Plan for County-maintained roads and related services, to extend the contract from
September 21, 2021 to December 21, 2021 at no cost.
04/21/21: Approval of Amendment No. 2 for $93,261.00 to the contract with HDR, Inc. for the Roads
Vulnerability Analysis and Capital Plan for County-maintained roads and related services, to add 20
miles of roadway segments to the original 78 miles of County maintained roadways (98 miles total) into
the Conceptual Engineering Design assessment.
06/21/2021: Resolution to affirm continuing the work being performed under the contract for the Roads
Vulnerability Analysis and Capital Plan for County-maintained roads and related services contract with
HDR.
10/21/21: Presentation of updates to the HDR Roads Vulnerability Analysis and Capital Plan for
County-maintained roads, including conceptual designs, schedule, funding and outreach.
11/17/2021: Approval of Amendment No. 3 to the contract with HDR, Inc. for the Roads Vulnerability
Analysis and Capital Plan for County-maintained roads and related services, to extend the contract from
December 21, 2021 to June 24, 2022 at no cost to the County.
O1/21/22: Approval of a $153,703.31 Task Order 4 to the contract with HDR, Inc. for the Roads
Vulnerability Analysis and Capital Plan for County-maintained roads and related services, to provide
conceptual design for the full number of miles of roads subject to inundation by 2045, retroactive to
December 17, 2021; and authorization for the County Administrator to execute the Task Order.
10/19/22: Approval to enter into Amendment No. 5 for $21,488.10 under the contract with HDR, Inc.
for the Roads Vulnerability Analysis and Capital Plan for County-maintained roads and related services,
for additional services for grant preparation of the Flagler Avenue road adaptation project under the
FEMA Building Resilient Infrastructure and Communities (BRIO)program, retroactive to October 3,
2022.
June 21, 2023: Approval to enter into Amendment No. 5A for $4,452.64 under the contract with HDR,
Inc. for the Roads Vulnerability Analysis and Capital Plan for County-maintained roads for the
preparation of the Florida Division of Emergency Management(FDEM) Hurricane Michael Grant
Program (HMGP) application package for six adaptation projects identified under the Roadway
Vulnerability Study, retroactive to May 2, 2023.
June 21, 2023: Approval to enter into Amendment No. 6 for $48,394.76 under the contract with HDR,
Inc. for the Roads Vulnerability Analysis and Capital Plan for County-maintained roads to finalize the
policy recommendations and prepare Comprehensive Plan changes; and to extend the contract for 2
years to June 25, 2025.
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CONTRACT/AGREEMENT CHANGES:
Extend services for grant preparation -retroactive to October 1, 2022.
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
HDR Amendment 5E_Signed.pdf
FINANCIAL IMPACT:
Effective Date: Retroactive to October 1, 2022 Contract Expiration Date: June 23, 2023
$ Value of Amendment 5B: $0
Total Dollar Value of Existing Contract: $2,093,666.85
Total Cost to County: Fiscal Year Portions: N/A
Budgeted: N/A
Source of Funds:
CPI: N/A Indirect Costs: None
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: No If yes, amount:
Grant: No County Match: N/A
Insurance Required: Yes,previously provided under the contract.
Additional Details:
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AMENDMENT NO. 5B
TO THE AGREEMENT
FOR
SEA LEVEL RISE VULNERABILITY ANALYSIS AND PLANNING
FOR COUNTY MAINTAINED ROADS INFRASTRUCTURE ADAPTATION
BETWEEN
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
AND
HDR ENGINEERING INC.
This AMENDMENT NO. 5 ("Amendment") is made and entered into this 20"' of September 2023,
to that Agreement dated May 22, 2019 as amended November 17, 2020 under Amendment No. 1,
April 21, 2021 under Amendment No. 2, November 17, 2021 under Amendment No. 3, June 15,
2022 under Amendment No. 4, October 19, 2022 under Amendment No. 5, and June 21 2023 for
amendments 5A and 6 (cumulatively, "Agreement") by and between Monroe County "COUNTY,"
and HDR Engineering, Inc. "CONSULTANT".
WITNESSETH:
WHEREAS, the COUNTY recognized the need for immediate, coordinated, and visionary action to
address the impacts of a changing climate and ensure the COUNTY provides for resilience for its
more than 300 miles of roads infrastructure; and
WHEREAS, the recommendation for a Roads Adaptation Plan is Green Keys item 2-14, which
specifies that the County shall conduct a County-wide roads analysis to identify near-term roads
subject to inundation risk, including nuisance flooding, and that include related green infrastructure
where appropriate; and
WHEREAS, the CONSULTANT is successfully providing the professional services under the
AGREEMENT; and
WHEREAS, the COUNTY is in need of professional technical support for the preparation of the
Florida Division of Emergency Management (FDEM) Hurricane Michael Grant Program (HMGP)
application package for six adaptation projects identified under the Roadway Vulnerability Study;
and
WHEREAS, this Amendment No. 513 retroactively extends the period of performance approved
Amendment No. 5A; and
WHEREAS, the CONSULTANT agrees to provide the necessary support to the County in an
accurate and timely manner.
NOW, THEREFORE, in consideration of the mutual promises, covenants and agreements stated
herein, and for other good and valuable consideration, the sufficiency of which is hereby
acknowledged, COUNTY and CONSULTANT agree as follows:
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I. Articles 1.1,1, 2.1, 7.1, and 7.2.1 in the AGl01[-,ME'NTare amended as follows:
ART LL-L.LIA
1.1 REPRI'i,SENTATIONS
By executing this Agreement, CON SU1.,TANT/CON SULAAN'r makes the following express
representations to the COUNTY:
LLI The effective date of this AMEND I N'r NO. 513 shall be retroactive to October 1,
2022.
7.2.3 All other provisions of the AGREEMENT dated the 22" day of May 2019 and amended
November 17, 2020, April 21, 2021, November 17, 2021, June 15, 2022, and October 19, 2022 not
inconsistent herewith, shall remain in full force and effect.
IN WI'I'Nf,'.SS WHEREOF, each party has caused this Agreement to be executed by its duly
authorized representative on the day and year first above written.
(SEAL) BOARD OF COUNTY COMMISSIONERS
Attest: KEVIN MAI)OK, Clerk OF MONROE COUNry,FLORIDA
By: By:
As Deputy Clerk Mayor Craig Cates
Date:
(Seal) HDR ENGINEERING, INC.
Attest:
BY:2-1�r By:
Title: Elizabeth C, Buell. Assistant Secretary Title: Katie E Duty- Vice President
AA
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