BJA FY2023 09/20/2023 C11
TY M R E �'''� �' BOARD OF BOUNTY COMMISSIONERS
C OUN o f ON � or Ma Craig Cates,District 1
Y g
The Florida Keys Mayor Pro Tem Holly Merrill Raschein,District 5
Michelle Lincoln,District 2
James K.Scholl,District 3
':NAArir+ David Rice District 4
Board of County Commissioners Meeting
September 20, 2023
Agenda Item Number: C I I
2023-1402
BULK ITEM: Yes DEPARTMENT: Budget and Finance
TIME APPROXIMATE: STAFF CONTACT: Oksana Christow
AGENDA ITEM WORIDING: Ratification of submission of a grant application to the U.S.
Department of Justice (DOJ), Bureau of Justice Assistance (BJA) for the FY2023 Edward Byrne
Memorial Justice Assistance Grant (JAG) Program Local Solicitation in the amount of$16,588.
Approval of the funding to be supportive of the Monroe County Probation Services Case Management
Technology and authorization for the Director of Budget and Finance to execute acceptance of the
award and related grant documents.
ITEM BACKGROUND:
Annually Monroe County receives a direct allocation from the U.S. Department of Justice (DOJ) for
law enforcement/criminal justice related programs. In previous years this funding had been used to
support Monroe County Drug Court Medical Director program, however, in September 2019 the
County discontinued outsourcing misdemeanor probation services with a private entity, bringing the
provision of these services under Court Administration for the 1 6th Judicial Circuit, which has produced
the need for probation case management technology that automates the functions of Court
Administration's Probation Services and provides secure data storage. The grant application was
submitted on August 16, 2023. Cash match is not required.
PREVIOUS RELEVANT BOCC ACTION:
On August 17, 2022, Agenda Item C.11, the Board of County Commissioners approved ratification of
submission of a grant application to the DOJ, BJA for the FY2022 Edward Byrne Memorial Justice
Assistance Grant (JAG) Program Local Solicitation in the amount of$15,028. Cash match not required.
CONTRACPAGREEMENT CHANGES:
NIA
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
O-BJA-2023-171790 Grant Application Package.pdf
543
FY2023 Byrne JAG Solicitation O-BJA-23-171790.pdf
FINANCIAL IMPACT:
544
.................................................................................................f[p..........f.........................................................................................................................................................................................................................................................................................................................................................................................................................................
V��IIIE 4Wi����'ll�llkp
��,:� � II!isirtiiisiSiS�'ri[iSifsiSiSi4ffJi14ffJif4li'i4fffff I1Y�1�t']�I��I��I��I��S�S�Yi!i1!�i�i�i�i�ni�:111
I.......:Y Hc)me " N'1 � � 7 a ,.,.t•€F..F a �_:;r.:1i}:._tF�.}'f f:i FI;;€I.'i �...'.V,a D P August:-3`I ��.�3�':�F1;:�}�PM��T
ErWy Pr file
r'-r tity i i Derr;
11 info r mat iio in; Grarnt Rackage AppIllic tlon Versions
LI"fUty C.00UCI'1Pf[y
So1.iC['Cc:#bo it:D `::>ol chat ri Title
I.I rir€iE::ra.l:i €::r O-B]A.,2023-171'790 51-171790 BJA FY 23 JAG LOCAL,
u Av4�F���-rls �+.I,pl is a:t[��n�'w ise IC) >�+pl fl icalloin{�F'O,p C:5'e€C) `_�F��2't�_2 1
.A-48005E AG-16'7577
Monitoring
Graint.Mai,
Federal Foy ms7
Trairding I e-;SDLil.'CAS
545
Standard Applicant Information
Project Information
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
....................................................................................................................................................................................................................................................................................................................................................................................................
Project Title Proposed Project Start Proposed Project End
2023-24 Monroe County Date Date
Probation Services Case 1011122 9/30/24
Management Technology Applicant Estimated Program Income
pp g
Federal Estimated Funding (Non-Federal Estimated Funding
Funding (Federal Share) Share) 0.0
15588.0 0.0
Total Estimated Funding
16588.0
Areas Affected by Project (Cities,, Counties,, States,, etc.)
No items
Type of Applicant
Type of Applicant 1: Select Applicant
Type:
B: County Government
Type of Applicant 2: Select Applicant
Type:
Type of Applicant 3: Select Applicant
Type:
546
Other (specify):
Application Submitter Contact Information
Application POC Prefix
Name
Application POC First Application POC Middle Application POC Last
Name Name Name
Oksana -- Christow
Application POC Suffix
Name
Organizational Title Email ID
Affiliation Grants Coordinator Christow-
Monroe County BOCC Oksana@MonroeCounty-
FL.gov
Phone Number Fax Number
305-292-4474 --
ORINumber
Executive Order and Delinquent Debt Information
Is Application Subject to Review by State Under Executive Order 12372?
c. Program is not covered by E.O. 12372.
547
..........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Is the Applicant Delinquent on Federal Debt?
No
SF424 Attachments (3)
Name Date Added
-n S IF42.4 4 0 V4�O� df 8/7/23
Foin�
i��;!
............................................................................................................................................... .............
Name Date Added
o ir,rn S IF I I 1 2. 0 V2,1jp.df 8/7/23
............................................................................................................................................... ....
iiiiiiiiiiiiiipUl)�f
Name Date Added
...........r.a........n.tZp p..jj.i.c...a.d.i.o.........n.....x...........r....r-fl....�
. 8/7/23
Authorized Representative
..........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Authorized Representative Information
Prefix Name
First Name Middle Name Last Name Suffix Name
Tina Boan
Title
Sr. Director Budget& Finance
...........................................................................................................................................................
548
Verify Legal Name, Doing Business As, and Legal Address
Legal Name Doing Business As
COUNTY OF MONROE
UEI
QKLSCT2LM7M9
Legal Addess
Street 1
1100 SIMONTON ST
Street 2
City State Zip/Postal Code
KEY WEST FL 33040
Con gressionalDistrict Country
28 USA
Certification
The legal name + Doing Business As (DBA) and legal address define a unique entity in the system
as represented in its entity profile. The profile legal name and address is applicable to ALL
applications and awards associated to this fiscal agent.
1. If this information is correct confirm/acknowledge to continue with completion of this application.
confirm this is the correct entity.
Signer Name
Oksana Christow
Certification Date / Time
08/1 6/2023 1 2:23 PM
2. If the information displayed does not accurately represent the legal entity applying for federal
assistance:
a. Contact your Entity Administrator.
b. Contact the System for Award Management (SAM.aov) to ubdate the entity legal 549
Budget and Associated Documentation
Budget Summary
Budget/ Financial Attachments
Budget Worksheet and Budget Narrative All
Name Category Created by Applic Date
0,,,,,,!G�.D ,,,, „ , ,,;,��,,,,,, Budget t�ksana ation Added
.�..... ..�..... . . .....1G�.!�.. �p�;�;�. Worksheet Christe�vv Numbe
;,,,,,,,, ;; " ; and Budget r 08/16/2
I��airir�a�u��, Il��irnir�,
�;;;, ,.,I�ac�„� Narrative -- 023
(attachment)
Name Category Created by Applic Date
UUV . .::::.!!�.D .::: : . ..�..::::.�....: .�...::� Budget t�ksana ation Added
�9, ,,,,,Ifs,�,c� p�;�;�,,,,,IC;�,��;� „ii„ Worksheet Christe�vv Numbe
9 ,ir;,lk�>,Ih�.�"�";�.......II „�,irn and Budget r 08/16/2
Narrative -- 023
(attachment)
Indirect Cost Rate Agreement
Name Category Created by Applic Date
,;;;;,11�� ;;;;, ,�9 ;,;�,;;;;, Indirect Cost t�ksana ation Added
III � !� l �9 �9! Rate Christe�vv Numbe
......................................................................
II„irn,c�„ii,ir;��,�;�,,,,�;.;;, ,�>;� Agreement(if r 08/16/2
IS ��, applicable) 023„
Financial Management Questionnaire (Including applicant disclosure of high-
risk status)
Name Category Created by Applic Date
w
Financial Oksana ation Added 550
Monroe County,Florida o-BJA-2023-171790 Byrne JAG/FFY2023 Local Solicitation
UEI QKLSCT2LM7M9
Applicant: Monroe County, Florida, governed by a Board of County Commissioners (BOCC).
Proiect Title: "2023-24 Monroe County Probation Services Case Management Technology"
Program Narrative (Category 1 —Eligible Allocation Less than $25,000)
F.S. 948.15 provides for misdemeanor probation services to be provided by a private or public
entity. on September 1, 2019, the Sixteenth Judicial Circuit discontinued outsourcing
misdemeanor probation services with a private entity, bringing the provision of these services in-
house.
Bringing misdemeanor probation services in-house has been a positive change to our county-
wide criminal justice system, providing improvement in came prevention, control, reduction, the
support of came victims, and the enforcement of criminal law.
The Sixteenth Judicial Circuit will continue an agreement with a probation technology provider
for the provision of a full-featured Probation Case Management System (PCMS) that will
continue to automate the functions of the Probation Department. The technology provider will
continue to provide the Sixteenth Circuit staff with on-line and/or on-site training for new hires,
as well as all updates and any training required to use the updates. Most importantly, the
technology provider will continue to host and securely store all Probation Case Management data
collected by the Probation Case Management Staff.
A full-featured criminal justice information system automates the functions of our Probation
Department. The PCMS integrates with other case management applications and gives Probation
Staff the ability to autogenerate letters and forms of correspondence; randomly schedule
drug/alcohol tests; autogenerate affidavits and warrants for noncompliant probationers; track
probation terms that are nearing completion; process a high volume of payments, including
restitution owed to victims; and generate financial reports partner agencies rely upon, such as the
Clerk's and County Finance offices, to properly apply and track payments.
1
551
Monroe County,Florida o-BJA-2023-171790 Byrne JAGIFFY2023 Local Solicitation
UEI QKLSCT2LM7M9
The proposed PCMS tracks information on defendants and cases and is built on a platform that
can be extended to accommodate departmental specific workflow and programs. once Staff
enters data on defendants, this same data appears on all forms and documents. A calendaring
system tracks appointments and schedules, be it a single meeting or monthly reoccurring office
visits. The system can be queried for any data or event, including cases set for court in a given
week, probationers who have yet to fulfill all obligations of their probation, probation
termination dates, and probationers who have failed drug tests or missed scheduled
app of ntm ents.
The PCMS can also be used for managing specialized services such as community service hours,
electronic monitoring, restitution payments, and other court-ordered conditions. The system can
also be extended to capture data on custom tabs, a useful feature to support data required for
special programs:
• Single entry of data
• Custom reports
• Automated letter generation
• Automated import of data
• Document and report creation pulls data from multiple sources
• Dynamic query capability
• Customized for special programs
Performance measures/outcomes:
• The Sixteenth Judicial Circuit will continue contract with a Probation Technology
Service provider for the provision a full-featured Probation Case Management System
and secure data storage.
• Approximately 6.2 (FTEs) Probation Case Managers will have access to Probation Case
Management System.
2
552
Monroe County,Florida o-BJA-2023-171790 Byrne JAGIFFY2023 Local Solicitation
UEI QKLSCT2LM7M9
Analysis of Need: Monroe County, the southernmost county in in the continental United States
and often referred to as the Florida Keys, consists of a string of islands connected by U.S.
Highway one. Monroe County is a special place, like none other in the United States,
surrounded by the Florida Keys National Marine Sanctuary.
One challenge for the Monroe County government is operating within the County's unique
geography. Most counties with a residential population of about 75,000 do not need three (3)
courthouses and three (3) government centers. Most counties also do not have the added expense
of having to provide governmental services to people who are spread out in a linear fashion for
120 miles —and rely on one main road with 42 bridges to get around.
Our three (3) courthouse locations are Key West (louver keys), Marathon (middle keys) and
Tavernier (upper keys) and are more than forty-five (45) miles apart. In order to effectively track
Probation Case Management services, it is imperative to have a secure system, with a single
database in which all probation management data may be shared among the multiple courthouse
locations as well as multiple probation case managers throughout the Keys.
It is this uniqueness of Monroe County's geography that substantiates the need for a secure, full-
featured Probation Case Management(software) System.
3
553
Monroe County,Florida o-BJA-2023-171790 Byrne JAGIFFY2023 Local Solicitation
UEI QKLSCT2LM7M9
Budget and Budget Narrative"
Budget Catewry Quantity Name Price
Enter into a contract with a Probation Technology provider for $161588.00
the provision of a full-featured Probation Case Management
System (PCMS)that automates the functions of the Probation
Department and for the provision of secure data storage.
a. $16,5881$225 per month,per user will provide 6.2 FTEs with
Probation Case Management Technology.
Proposed Fee Schedule by Technoo y Service Provider:
Number Monthly Fee
of users Per user
1-5 $250.00
5-10 $225.00
11 + $200.00
TOTAL PROJECT COSTS $1 6.5 88.00
Federal Request $161588.00
Non-Federal Amount $0.00
Budget Narrative
The Justice Department has allocated $16,588.00 to Monroe County, Florida as part of the
Federal Fiscal Year 2023 JAG Local Solicitation. The Sixteenth Judicial Circuit, Monroe
County is applying for the total amount.
$16,588 will support 6.2 (FTEs) Probation Case Managers with Probation Case Management
Technology. The discontinuation of outsourcing misdemeanor case management services has
created a new need for Probation Case Management Technology. These federal funds will not be
used to replace or supplant any nonfederal funds as none were appropriated for this purpose.
The Sixteenth Judicial Circuit has contracted with a provider of Technology services in
compliance with Monroe County's purchasing policies.
4
554
Monroe County,Florida G-BJA-2023-171790 Byrne JAGIFFY2023 Local Solicitation
UEI QKLSCT2LM7M9
Note: Also attached is the Budget Detail Worksheet using Microsoft Excel;the form was accessed at
tt S:IIo® ® ovI ndin, /A I o s ad etDetai o s eet. ter
5
555
Monroe County,Florida o-BJA-2023-171790 Byrne JAGIFFY2023 Local Solicitation
UEI QKLSCT2LM7M9
Governing Body Review Narrative
This Federal FY2023 (0-BJA-2023-171790) Edward Byrne Memorial Justice Assistance Grant
(JAG) application for Monroe County is scheduled to be presented to the governing body, the
Board of County Commissioners (BOCC), by September 20, 2023, as part of the official agenda
for the regular, monthly (September) meeting of the BGCC. The application will be reviewed by
the Monroe County Board of Commissioners at the publicly noticed Commission meeting
scheduled on September 20, 2023. The application will thus be made public to the citizens,
neighborhoods, and community organizations and they will have an opportunity to comment on
its worthiness at the September 20, 2023, Commission meeting. (The Sixteenth Circuit, Monroe
County Drug Court Program was unable to present this application to the Board of County
Commissioners at an earlier date due to the short turn-around time between solicitation release
date, June 30, 2023, the time to prepare the application and the BGCC Agenda Deadline for the
July BGCC meeting. The BGCC elected not have a regular meeting in August.)
6
556
Monroe County,Florida o-BJA-2023-171790 Byrne JAGIFFY2023 Local Solicitation
UEI QKLSCT2LM7M9
Applicant Disclosure of No Pending Applications
The Monroe County Board of Commissioners do not have pending applications submitted within
the last twelve (12) months for federally funded grants or sub-grants (including cooperative
agreements) that include requests for funding to support the same project being proposed under
this solicitation that will cover the identical cost items outlined in the budget narrative and
worksheet in the application under this solicitation.
7
557
U.S.DEPARTMENT OF JUSTICE Approved:OMB No. 1121-0329
OFFICE OF JUSTICE PROGRAMS Expires 12/31/2023
Background
Recipients'financial management systems and internal controls must meet certain requirements, including those
set out in the"Part 200 Uniform Requirements" (2.C.F.R. Part 2800).
Including at a minimum, the financial management system of each OJP award recipient must provide
for the following-
(1)Identification, in its accounts, of all Federal awards received and expended and the Federal programs under
which they were received. Federal program and Federal award identification must include, as applicable, the
CFDA title and number, Federal award identification number and year, and the name of the Federal agency.
(2)Accurate, current, and complete disclosure of the financial results of each Federal award or program.
(3)Records that identify adequately the source and application of funds for Federally-funded activities. These
records must contain information pertaining to Federal awards, authorizations, obligations, unobligated
balances, assets, expenditures, income, and interest, and be supported by source documentation.
(4)Effective control over, and accountability for, all funds, property, and other assets. The recipient must
adequately safeguard all assets and assure that they are used solely for authorized purposes.
(5)Comparison of expenditures with budget amounts for each Federal award.
(6)Written procedures to document the receipt and disbursement of Federal funds including procedures to
minimize the time elapsing between the transfer of funds from the United States Treasury and the disbursement
by the OJP recipient.
(7)Written procedures for determining the allowability of costs in accordance with both the terms and conditions of
the Federal award and the cost principles to apply to the Federal award.
(8)Other important requirements related to retention requirements for records, use of open and machine readable
formats in records, and certain Federal rights of access to award-related records and recipient personnel.
1. Name of Organization and Address:
Organization Name:
Street1.
Street2:
i
State:
Zip Cod ��41
2. Authorized Representative's Name and Title-
Prefix- %%�„/�Dili,,%!/ O
Prefix.. �����First Name.. ��'�' ������������������������ Middle Name.
Last Name: / � Suffix:
r i
i
Title:
3. Phone. ;, „��i ,� �� � 4. Fax.
, � i� i ,/
6. Year Established: 7. Employer Identification Number(EIN): 8. Unique Entity Identifier(UEI) Number:
9. a) Is the applicant entity a nonprofit organization (including a nonprofit institution of higher education) as
described in 26 U.S.C. 501(c)(3) and exempt from taxation under 26 U.S.C. 501(a)? Yes N No
If"No"skip to Question 10.
If"Yes", complete Questions 9. b) and 9. c).
Page 1 of 4
558
Page 2of4 559
f
y.r
k1. U.S.DEPARTMENT OF JUSTICE Approved:OMB No. 1121-0329
OFFICE OF JUSTICE PROGRAMS Expires 12/31/2023
F
7. Does the applicant entity's accounting system have the capability to Yes No Not Sure
ccurately track employees actual time spent performing work for each federal
award, and to accurately allocate charges for employee salaries and wages
for each federal award, and maintain records to support the actual time spent
and specific allocation of charges associated with each applicant employee?
18. Does the applicant entity's accounting system include budgetary controls Yes No Not Sure
to preclude the applicant entity from incurring obligations or costs that exceed
the amount of funds available under a federal award(the total amount of the
award, as well as the amount available in each budget cost category)?
19. Is applicant entity familiar with the "cost principles" that apply to recent Yes No Not Sure
and future federal awards, including the general and specific principles set out
in 2 C.F.R Part 200?
PROPERTY STANDARDS AND PROCUREMENT STANDARDS
20. Does the applicant entity's property management system(s) maintain the Yes No Not Sure
followinginformation on property purchased with federal award funds a
p p tY p � }
description of the property; (2) an identification number; (3)the source of
funding for the property, including the award number, (4)who holds title; (5)
acquisition date; (6) acquisition cost; (7)federal share of the acquisition cost;
(8) location and condition of the property; (9) ultimate disposition information?
21. Does the applicant entity maintain written policies and procedures for Yes No Not Sure
procurement transactions that--(1) are designed to avoid unnecessary or
duplicative purchases; (2) provide for analysis of lease versus purchase
alternatives; (3)set out a process for soliciting goods and services, and(4)
include standards of conduct that address conflicts of interest?
22. a}Are the applicant entity's procurement policies and procedures Yes No Not Sure
designed to ensure that procurements are conducted in a manner that
g
provides full and open competition to the extent practicable, and to avoid
practices that restrict competition?
22. b} Do the applicant entity's procurement policies and procedures require Yes No Not Sure
documentation of the history a procurement,rocurement including the rationale for the
method of procurement, selection of contract type, selection or rejection of
contractors, and basis for the contract price?
23. Does the applicant entity have written policies and procedures designed
to prevent the applicant entity from entering into a procurement contract Yes No Not Sure
under a federal award with any entity or individual that is suspended or
debarred from such contracts, including provisions for checking the"Excluded
Parties List"system (www.sam.gov)for suspended or debarred sub-grantees
and contractors, prior to award?
TRAVEL POLICY
24. Does the applicant entity:
(a) maintain a standard travel policy? W Yes .... No
(b) adhere to the Federal Travel Regulation (FTR)? M Yes No
SUBRECIPIENT MANAGEMENT AND MONITORING
25. Does the applicant entity have written policies, procedures, and/or -To
Yes No Not Sure
guidance designed to ensure that an subawards made b the applicant g g y y pp
entity under a federal award--(1) clearly document applicable federal
requirements, (2) are appropriately monitored by the applicant, and(3) N/A-Applicant does not make
comply with the requirements in 2 CFR Part 200 (see 2 CFR 200.331)? subawards under any OJP
awards
Page 3 of 4 560
k1. U.S.DEPARTMENT OF JUSTICE Approved:OMB No. 1121-0329
OFFICE OF JUSTICE PROGRAMS Expires 12/31/2023
26. Is the applicant entity aware of the differences between subawards under � Yes � No � Not Sure
federal awards and procurement contracts under federal awards, including
the different roles and responsibilities associated with each? N/A-Applicant does not make
subawards under any OJP
awards
27. Does the applicant entity have written policies and procedures designed E] Yes E] No E] Not Sure
to prevent the applicant entity from making a subaward under a federal
award to any entity or individual is suspended or debarred from such N/A-Applicant does not make
subawards? subawards under any OJP
awards
DESIGNATION AS 'HIGH-RISK' BY OTHER FEDERAL AGENCIES
28. Is the applicant entity designated"high risk" by a federal grant-making E] Yes N No E] Not Sure
agency outside of DOJ? (High risk includes any status under which a federal
awarding agency provides additional oversight due to the applicant's past
performance, or other programmatic or financial concerns with the applicant.)
If"Yes", provide the following:
(a) Name(s)of the federal awarding agency-
(b) Date(s)the agency notified the applicant entity of the"high risk" designation-
(c) Contact information for the"high risk" point of contact at the federal agency:
Name:
Phone:
Email-
(d) Reason for"high risk"status, as set out by the federal agency:
j
CERTIFICATION ON BEHALF OF THE APPLICANT ENTITY
(Must be made by the chief executive, executive director, chief financial officer, designated authorized
representative ("AOR"), or other official with the requisite knowledge and authority)
On behalf of the applicant entity, I certify to the U.S. Department of Justice that the information provided above is
complete and correct to the best of my knowledge. I have the requisite authority and information to make this
certification on behalf of the applicant entity.
Name. �� � j Date. �%�iiWN�
Title: Executive Director E]Chief Financial Officer El Chairman
Other:
Phone:
Page 4 of 4
561
DISCLOSURE OF LOBBYING ACTIVITIES
Complete this form to disclose lobbying activities pursuant to 31 U.S.C.1352 OMB Number:4040-0013
Expiration Date:02/28/2025
1. Type of Federal Action: 2.*Status of Federal Action: 3. Report Type:
F-1 a.contract a.bid/offer/application M a.initial filing
Nb.grant ® b.initial award F-1 b.material change
F-1 c.cooperative agreement F-1 c.post-award
F-1 d.loan
F-1 e.loan guarantee
f. loan insurance
4. Name and Address of Reporting Entity:
M Prime 1:1 SubAwardee
•Name Monroe Count Board of Commissioners
• Street 1 1 00 Simonton Street, Room 2-21 3 Street 2
• city Key West State Florida zip 133040
Congressional District,if known: IFL26
5
�� III II III I.......II 'If II III II ��IIrII x I.......III III a II y"i c.I a III III c.I%s s III II'III II
6. Federal Department/Agency: 7.* Federal Program Name/Description:
U.S. Department of Justice BJA FY 2023 Edward Byrne Memorial JAG Program-Local
CFDA Number,if applicable.- 116.738
8. Federal Action Number,if known: 9.Award Amount,if known:
$1 6,588
10.a. Name and Address of Lobbying Registrant:
Prefix I First Name NIA Middle Name
•Last Name NIA Suffix
•Street 7 Street 2
•City State Zip
b. IndividuaI Performing Services(including address if different from No.1Oa)
Prefix I =*First Name NIA Middle Name
•Last Name NIA Suffix
•Street 7 Street 2
•City State I Zip
11 E Information requested through this form is authorized by title 31 U.S.C.section 1352. This disclosure of lobbying activities is a material representation of fact upon which
reliance was placed by the tier above when the transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C.1352.This information will be reported to
the Congress semi-annually and will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than
$10,000 and not more th n$100,000 for each such failure.
*Signature:
*Name: Prefix First Name Craig Middle Name
Last Name C ate s Suffix
Title: Mayor Telephone No.: (305)292-3440 1 Date: 108/07/2023
Authorized for Local Reproduction
Standard Form-LLL(Rev.7-97)
562
U.S. DEPARTMENT OFJUSTICE
OFFICE OF JUSTICE PROGRAMS
Edward Byrne Memorial Justice Assistance Grant Program FY 2023 Local Solicitation
Ceiii,&,t���"f���ca,t���oiii,is aiind Assuiraiinces �bvthe Qh��bf
xecufl�Ve ofthe A�p�pNHtaiint GoVeiriiniinneiin't
On behalf of the applicant unit of local government named below, in support of that locality's application for an
award under the FY 2023 Edward Byrne Memorial Justice Assistance Grant ("JAG") Program, and further to
34 U.S.C. § 10153(o), | certify to the Office of Justice Programs ("CUP"), U.S. Department of Justice ("U8OCU"), that
all of the following are true and correct:
1. 1 am the chief executive of the applicant unit of local government named below, and I have the authority to make
the following representations on my own behalf as chief executive and on behalf of the applicant unit of local
government. I understand that these representations will be relied upon as material in any OJP decision to make
an award, under the application described above, to the applicant unit of local government.
2. 1 certify that no federal funds made available by the award (if any)that OJP makes based on the application
described above will be used to supplant |000| funds, but will be used to increase the amounts of such funds
that would, in the absence of federal funds, be mode available for law enforcement activities.
3. 1 assure that the application described above (and any amendment to that application)was submitted for review
to the governing body of the unit of local government (e.g., city council or county commission), or to an
organization designated by that governing body. not less than 30doys before the date of this certification.
4. 1 assure that, before the date of this certification—(a)the application described above (and any amendment to
that application)was made public; and (b) an opportunity to comment on that application (or amendment)was
provided to citizens and to neighborhood or community-based organizations, to the extent applicable law or
established procedure made such on opportunity available.
S. 1 assure that, for each fiscal year of the award (if any)that OJP makes based on the application described
above, the applicant unit of local government will maintain and report such data, records, and information
(programmatic and finonoio|). osOJP may reasonably require.
8. 1 have carefully reviewed 34 U.S.C. § 101 53(a)(5), and, with respect to the programs to be funded by the
ovvord (if any), | hereby make the certification required by section 10153(o)(5), as to each of the items specified
therein.
08/07/2023
Signature of Chief Executive of the Applicant Unit of Date of Certification
Local Government
Craig Cates N1syo.
Printed Name of Chief Executive Title of Chief Executive
Monroe County Board of Commissioners
Name of Applicant Unit of Local Government
Rev.April 21.2o2o
563
OMB No. 1 1 21-0329
Expires 12/31/2023
U.S. department of Justice
Office of Justice Programs
f:a
Bureau of Justice Assistance
y,i 1lHK.l
fal.'IJ�I.r'ti 1'1
BJA FY 23 Edward Byrne Memorial Justice Assistance Grant (JAG) Program -
Local Solicitation
Assistance Listing Number# 16.738
Grants.gov opportunity Number: O-BJA-2023-1 71 790
Solicitation Release Date: June 30, 2023 1 2:00 PM ET
Application Grants.gov Deadline: August 24, 2023 8:59 PM ET
Application JustGrants Deadline: August 31, 2023 8:59 PM ET
Overview
The U.S.--Dgpartment of Justice, (DOJ), Office of Ju tic r r (OJP), Bureau of
Justice i t nc (BJA) seeks applications for funding under the Edward Byrne
Memorial Justice Assistance Grant (JAG) Program. This program furthers the DOJ's
mission by assisting state, local, and tribal jurisdictions' efforts to prevent or reduce crime
and violence and to improve the fair administration of the justice system.
This solicitation incorporates guidance provided in the J r nt lic tin Resource
Guide which provides additional information for applicants to prepare and submit
applications to OJP for funding. If this solicitation expressly modifies any provision
In the OJP Grant Application Resource Guide, the applicant Is to follow the
guidelines In this solicitation as to that provision.
This solicitation expressly modifies the OJP Grant Application Resource Guide by not
incorporating the "Limitation on Use of Award Funds for Employee Compensation;
Waiver" provisions in the "Financial Information" section of the OJP Grant Applfcation
Resource Guide.
Solicitation Categories
Page 1 of 38
O-BJA-2023-1 71 790
564
................................................................................................................................................................................................................................................................................................................................
.................................................................................................................................................................................................................................................................................................................................
Competition ID Category Number Dollar Performance Performance
of Amount for Start Date Duration
Awards Award (Months)
................................................................................................................................................................................................................................................................................................................................
.................................................................................................................................................................................................................................................................................................................................
Category 1—
Applicants with 1 0/1 I22
C-BJA-2o23-00�04-P Ro D eligible 678 $�0,420,302 1 2:00 AM 24
allocation
amounts of less
than $25,000
................................................................................................................................................................................................................................................................................................................................
.................................................................................................................................................................................................................................................................................................................................
Category
2—Applicants �01�122
C-BJA-2023-00 1 05-P Ro D with eligible 6�8 92,358,3�7 �2:00 AM 48
allocation
amounts of
$25,000 or more
...................................................................................................................................................................................................................................................................................................................................
....................................................................................................................................................................................................................................................................................................................................
Eligible Applicants:
City or township governments, County governments, Native American tribal governments
(Federally recognized), Special district governments
By law, for purposes of the JAG Program, the term "units of local government" includes a
town, township, village, parish, city, county, borough, or other general-purpose political
subdivision of a state; or it may be a federally recognized American Indian tribal
government that performs law enforcement functions (as determined by the Secretary of
the Interior). A unit of local government also may be any law enforcement district or
judicial enforcement district established under applicable state law with authority to
independently establish a budget and impose taxes, for example, in Louisiana, a unit of
local government means a district attorney or parish sheriff. The eligible allocations by
state for the fiscal year (FY) 2023 JAG Program can be found at:
3- Ilocations.
Eligible allocations under the JAG Program are posted annually on the JAG we
See the Allocation Determination and Units of Local Government Requirements
Regarding Use of JAG Funds section for more information. Applicants with eligible
allocation amounts of less than $25,000 will apply to Category 1, and applicants
with eligible allocation amounts of$25,000 or more will apply to Category 2.
Contact Information
For assistance with the requirements of this solicitation, contact the OJP Response
Center at 800-851-3420, 301-240-6310 (TTY for hearing-impaired callers only), or
qrants2,ncirs.qov.The OJP Response Center operates from 10:00 a.m. to 6:00 p.m.
eastern time (ET) Monday—Friday, and 10:00 a.m. to 8:00 p.m. ET on the solicitation
Page 2 of 38
o-BJA-2023-1 71 790
565
close date.
Submission Information
Registration: Before submitting an application, all applicants must register with the
System for Award Management (SAM). You must renew and validate your registration
every 12 months. If you do not renew your SAM registration, it will expire. An expired
registration can delay or prevent application submission in Grants.gov and JustGrants.
Registration and renewal can take up to 10 business days to complete.
Submission: Applications must be submitted to DOJ electronically through a two-step
process via Grants.gov and JustGrants.
Ste 1 : The applicant must submit by the Grants.gov deadline the required Application
for Federal Assistance standard form (SF-424) and a Disclosure of Lobbying
Activities (SF-LLL) form when they register in Grants.gov at nt n4 v/
web�g,ra,nts/re i t rn ht l n Submit the SF-424 and SF-LLL as early as possible, but no
later than 48 hours before the Grants.gov deadline. If an applicant fails to submit in
Grants.gov, they will be unable to apply in JustGrants.
For technical assistance with submitting the SF-424 and an SF-LLL in Grants.gov,
contact the Grants.gov Customer Support Hotline at 800-518-4726, 606-545-50357
Grants,.,gov u t r u rt or u rt2 r nt v. The Grants.gov Support Hotline
operates 24 hours a day, 7 days a week, except on federal holidays.
Ste 2: The applicant must submit the full application, including attachments, in
JustGrants at Jut r nt nu n4 v by the JustGrants application deadline.
For technical assistance with submitting the full application in JustGrants, contact the
JustGrants Service desk at 833-872-5175 or JustGrants.Su,p.po,rta-usdoi.qov. The
JustGrants Service desk operates 7 a.m. to 9 p.m. ET Monday—Friday and 9 a.m. to 5
p.m. ET on Saturday, Sunday, and federal holidays.
OJP encourages applicants to review, the "How to Apply" section in the .OJP Grant
Ap lic tin Resource Guideand the JustGrants websit for more information, resources,
and training. Applicants should maintain all receipts and confirmations received from
SAM.gov, Grants.gov, JustGrants systems.
Page 3 of 38
o-BJA-2023-1 71 790
566
Contents
Overview 1
Contact Information 2
Program Description 6
Overview 6
Specific Information 6
Goals, Objectives, and Deliverables 19
Evidence-Based Programs 19
Information Regarding Potential Evaluation of Programs and 19
Activities
Federal Award Information 20
General Guidance for Federal Award 20
Awards, Amounts and Durations 21
Type of Award 21
Financial Management and System Controls 21
Budget Information 21
Cost Sharing or Matching Requirement 21
Pre-agreement Costs (also known as Pre-award Costs) 22
Prior Approval, Planning, and Reporting of Conference/Meeting/ 22
Training Costs
Costs Associated with Language Assistance (if applicable) 22
Availability of Funds 22
Eliigibility Information 22
Application and Submission Information 22
Content of Application Submission 22
Information to Complete the Application for Federal Assistance 23
(SF-424) in Grants.gov
Standard Applicant Information (JustGrants 424 and General Agency 23
Information)
Proposal Abstract 23
Proposal Narrative 24
Budget and Associated Documentation 26
Budget Worksheet and Budget Narrative (attachment) 26
Indirect Cost Rate Agreement (if applicable) 26
Financial Management and System of Internal Controls 26
Questionnaire (including applicant disclosure of high-risk status)
Disclosure of Process Related to Executive Compensation 26
Additional Application Components 27
Page 4 of 38
O-BJA-2023-171790
567
Research and Evaluation Independence and Integrity Statement 27
Memorandum of Understanding (if applicable) 27
Certifications and Assurances by the Chief Executive of the 27
Applicant Government
Disclosure and Assurances 27
Disclosure of Lobbying Activities 28
DOJ Certified Standard Assurances 28
Applicant Disclosure of Duplication in Cost Items 28
DOJ Certifications Regarding Lobbying; Debarment, Suspension and 28
Other Responsibility Matters; and Drug-Free Workplace
Requirements; Law Enforcement and Community Policing
Applicant Disclosure and Justification — DOJ High Risk Grantees (if28
applicable)
How to Apply 28
Submission Dates and Time 29
Application Review Information 31
Review Process 31
Federal Award Administration Information 32
Federal Award Notices 32
Administrative, National Policy, and Other Legal Requirements 32
Information Technology (IT) Security Clauses 32
General Information about Post-Federal Award Reporting 32
Requirements
Federal Awarding Agency Contact(s) 33
Other Information 33
Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 33
552a)
Provide Feedback to OJP 34
Application Checklist 35
Standard Solicitation Resources 37
Page 5 of 38
O-BJA-2023-171790
568
Program Description
Overview
OJP is committed to advancing work that promotes civil rights and racial equity,
increases access to justice, supports crime victims and individuals impacted by the
justice system, strengthens community safety and protects the public from crime and
evolving threats, and builds trust between law enforcement and the community.
With this solicitation, the Bureau of Justice Assistance (BJA) seeks to award Edward
Byrne Memorial Justice Assistance Grant (JAG) Program funds to eligible units of local
government. (BJA will issue a separate solicitation for applications from states).
For more information on the JAG Program, please refer to the JAG Fact Sheet and/or
JAG FreuntlQuestionLLEAQsj.
Statutory Authority: The JAG Program is authorized by Title I of Public Law 90-351
(generally codified at 34 U.S.C. 10151-10726), including subpart 1 of part E (codified at
34 U.S.G. 10151-10158); see also 28 U.S.G. 530C(a).
Specific Information
Statutory Formula
JAG awards are based on a statutory formula that is fully described within the JAG
Technical rtn once each fiscal year's overall JAG Program funding level is
determined, BJA works with the Bureau of Justice Statistics to begin a four-step grant
award calculation process, which, in general, consists of:
1. Computing an initial JAG allocation for each state, based on its share of violent
crime and population (weighted equally).
2. Reviewing the initial JAG allocation amount to determine if the state allocation is
less than the minimum award amount defined in the JAG legislation (0.25 percent
of the total). If this is the case, the state is funded at the minimum level, and the
funds required for this are deducted from the overall pool of JAG funds. Each of the
remaining states receives the minimum award plus an additional amount based on
its share of violent crime and population.
3. dividing each state's final award amount (except for the territories and the district
of Columbia) between the state and its units of local governments at rates of 60
and 40 percent, respectively.
4. determining award allocations for the units of local government, which are based
on their proportion of the state's 3-year violent crime average. If the "eligible award
amount" for a particular unit of local government, as determined on this basis, is
$10,000 or more, then the unit of local government is eligible to apply directly to
OJP (under the JAG Local Solicitation) for a JAG award. If the "eligible award
Page 6 of 38
o-BJA-2023-1 71 790
569
amount" for a particular unit of local government, as determined on this basis, is
less than $10,000, the funds are not made available for a direct award to that
particular unit of local government, but instead are added to the amount that is
awarded to the state.
Allocation Determination and Units of Local Government Requirements Regarding
Use of JAG Funds
Eligible allocations under JAG are posted annually on the JAG
According to the JAG Program statute, a "disparity" may exist between the funding
eligibility of a county and its associated municipalities. See 34 U.S. 0156
Units of local government identified by BJA as disparate must select a fiscal agent that
will submit an application for the allocation to include all disparate municipalities. A
memorandum of understanding (MOU) that identifies which jurisdiction will serve as the
applicant or fiscal agent for joint funds must be completed and signed by each
participating jurisdiction's authorized representative. once an award is made, the fiscal
agent will be responsible for distributing award funds to the other jurisdictions in the
disparate group through subawards that include all appropriate award conditions. To
verify eligibility, an applicant should visit the J and click on their respective
state and note the following regarding the state's allocation table:
1. disparate units of local government are listed in shaded groups, in alphabetic order
by county. Units of local government identified as disparate must select one unit of
local government to submit an application on behalf of the disparate group.
2. Counties that have an asterisk (*) under the "direct Allocation" column did not
submit the level of violent crime data to qualify for a direct award from BJA but are
in the disparate grouping indicated by the shaded area. The JAG legislation
requires these counties to remain a partner with the local jurisdictions receiving
funds and must be a signatory on the required MOU.
3. direct allocations are listed alphabetically below the shaded disparate groupings.
Please note that disparate jurisdictions do not need to abide by the listed
individual allocations, which are prodded for information only. Jurisdictions in a
funding disparity are responsible for determining individual amounts within the
Eligible Joint Allocation and documenting individual allocations in the MOU. See
the JAG FAQs. for more information. A sa,m.ple MOU is also available.
Statutory Program Areas
In general, JAG funds awarded to a unit of local government under the FY 2023 program
may be used to hire additional personnel and/or purchase equipment, supplies,
contractual support, training, technical assistance, and information systems for criminal
justice or civil proceedings, including for any one or more of the following program areas:
1. Law enforcement programs.
Page 7 of 38
o-BJA-2023-1 71 790
570
2. Prosecution and court programs.
3. Prevention and education programs.
4. corrections and community corrections programs.
5. drug treatment and enforcement programs.
6. Planning, evaluation, and technology improvement programs.
7. crime victim and witness programs (other than compensation).
8. Mental health programs and related law enforcement and corrections programs,
including behavioral programs and crisis intervention teams.
9. Implementation of state crisis intervention court proceedings and related programs
or initiatives, including, but not limited to, mental health courts, drug courts,
veterans courts, and extreme risk protection order programs.
In connection with all of the above purposes, it should be noted that the statute defines
"criminal justice" as "activities pertaining to crime prevention, control, or reduction, or the
enforcement of the criminal law, including, but not limited to, police efforts to prevent,
control, or reduce crime or to apprehend criminals, including juveniles, activities of courts
having criminal jurisdiction, and related agencies (including but not limited to
prosecutorial and defender services, juvenile delinquency agencies and pretrial service
or release agencies), activities of corrections, probation, or parole authorities and related
agencies assisting in the rehabilitation, supervision, and care of criminal offenders, and
programs relating to the prevention, control, or reduction of narcotic addiction and
juvenile delinquency."
BJA Areas of Emphasis
BJA recognizes that many state and local justice systems currently face challenging
fiscal environments and an important, cost-effective way to relieve those pressures is to
share or leverage resources through cooperation among federal, state, and local law
enforcement. Key areas of priority for BJA include advancing justice system reform
efforts, advancing racial equity and support for underserved communities, preventing and
combating hate crimes, crime and violence reduction strategies, and community violence
intervention (CVI) approaches. BJA encourages recipients of FY 2023 JAG funds to
consider coordination with federal law enforcement agencies and other stakeholders,
including communities most impacted by crime and violence, in addressing these
challenges. Additional details on the BJA areas of emphasis can be found below:
Advancing Justice System Reform Efforts
The justice system serves an important role in protecting communities and seeking
justice for victims. For the justice system to serve that role effectively, it must be
fair, open, and equitable; utilize evidence-based approaches; and promote
restorative practices and rehabilitation. For far too long, however, the justice
system has not lived up to its promise. Racial bias and injustice and overly harsh
sentences have swelled correctional populations which not only exacerbates
distrust in the justice system, but also destabilizes the wellbeing of communities. To
build strong, safe, and healthy communities, it is critical to address the underlying,
Page 8 of 38
o-BJA-2023-1 71 790
571
entrenched issues of inequity and disparity in the criminal justice system so that all
persons receive equal treatment under the law. Jurisdictions must carefully review
the ways in which the structures and incentives within their own systems are driving
correctional populations and racial disparities and realign operations and target
resources toward community solutions.
Consistent with President Biden's Executive Order 14074, Advancing Effective,
Accountable Policing and Criminal Justice Practices To Enhance Public Trust and
Public Safety, and the Safer America Plan, DOJ is committed to advancing bold,
effective justice reform solutions that deliver safety, equity, and justice for all.
Justice system reform includes, but is not limited to, a wide range of investments in
community safety and justice such as accountability of law enforcement to build
community trust, alternatives to incarceration, community supervision reforms,
support for mental health and substance use treatment services, community-driven
programs and partnerships, and enhancing pretrial processes, Efforts to continue to
address the backlog of court cases created during the pandemic would fall in this
category. BJA encourages JAG recipients to utilize funding for projects that
promote all aspects of justice system reform.
Advancing Racial Equity and Support for Underserved Communities
Consistent with the Presidential Memorandum on Restoriqq_the D rtment of
Justice's Acc -t -Ju tic u n cti n and Rei nvi oratin th hite HouseI Aid
Intera,ge,ngy Roundtable and Executive Order 13985, Advancing Racial Equity and
Support for Underserved Communities Through the Federal Government, DOJ is
committed to ensuring equal access to justice and identifying and reducing
disparities that exist throughout the criminal and civil legal systems, and to remove
barriers to ensure equal opportunity for people of color and for communities that
have been historically underserved, marginalized, and adversely affected by
inequality. This commitment is evidenced by the April 14, 20227 Euit cti n Plan
designed to increase equity, opportunity, and resources for the most vulnerable
communities.
BJA encourages JAG recipients to utilize funds to support efforts at the state,
territory, local, and tribal levels to institute more effective and equitable criminal
justice policies and practices, foster public trust, and enhance public safety and
security by increasing engagement with community members and building
partnerships with community organizations to develop a shared vision and
approach to addressing crime. This includes support for strategies to ensure the
protection of defendants' and incarcerated individuals' constitutional rights and
safety and efforts to address wrongful convictions and conviction integrity. This also
includes supporting technological or personnel upgrades to provide more equitable
access to justice, including language access resources, resources to better serve
those with disabilities, and indigent defense services. Finally, this can include
efforts to build partnerships between the criminal justice system and nonprofits to
Page 9 of 38
o-BJA-2023-1 71 790
572
provide support for collaborative, community-driven and informed efforts, such as
community-based diversion programs outside of the criminal justice system,
increasing access to resources to support the right to counsel, and developing
community-driven and informed prevention programs or responses to violent crime.
Preventing and Combating Hate Crimes
Hate crimes (sometimes called bias-motivated crimes) are criminal offenses
motivated by some form of bias toward victims based on their perceived or actual
race, color, ethnicity, religion, national origin, sexual orientation, gender, gender
identity, or disability. Hate crimes have a devastating effect beyond the harm
inflicted on any one victim. They reverberate through families, communities, and
the entire nation as others fear that they too may be threatened, attacked, or forced
from their homes because of what they look like, who they are, where they worship,
who they love, or whether they have a disability. As with most other crimes, hate
crimes in the United States are primarily investigated under state law and
prosecuted by local, state, and tribal authorities. However, reluctance from victims
and witnesses to contact law enforcement about hate crime incidents may arise
from perceptions of bias, distrust of law enforcement or the criminal justice system,
or barriers such as language or concerns about immigration status. Hate crimes are
chronically underreported to and under-identified by law enforcement. Tools such
as the U.S. Bureau of Justice St ti tic ' National Crime Victimization Sury
f,NQV and the Federal Bureau of Investigation's (FBI's) Uniform Crime Reporting
(UCR) program shed some light on trends among those hate crimes reported to law
enforcement or through NCVS. Although hate crimes are often underreported, in
recent years, there have been alarming spikes in hate crimes and threats of
violence across the country, often fueled by online hate forums. In 2021 and 2022,
there were several attacks on houses of worship, threats against Historically Black
Colleges and Universities, and increased attacks on Asian Americans. Though
many jurisdictions are facing significant increases in hate crimes and hate
incidents, a recent research study qndury fr the ti n l Institute f Justice
f,N1J)_ indicates that many state and local law enforcement agencies do not have
adequate tools to identify, investigate, and respond to hate crimes, and only 23
percent of law enforcement agencies that responded to the survey reported any
hate crime investigations in 2018.
In September 2022, Attorney General Merrick Garland announced that all
tt offices would be implementing the United Against Hate Program and
emphasized that eliminating hate and bias-motivated crimes is one of DOJ's top
priorities, and combating hate crimes and promoting trust and accountability in law
enforcement was one of the department's priority goals for fiscal year 2023. BJA
encourages JAG recipients to utilize funding to promote change and accountability
by supporting state, local, and tribal efforts to prevent hate crimes, improve data
collection and reporting of hate-related criminal offenses and incidents, and
promote efforts to fully investigate and prosecute hate crimes when they do occur.
Page 10 of 38
o-BJA-2023-1 71 790
573
This includes ensuring those agencies that have not yet transitioned to the National
Incident Based Reporting System (NIBRS) do so expeditiously to ensure that
national hate crime statistics are as accurate as possible. More information on
BJA's portfolio addressing hate crimes, including the Emmett Till Cold
Investigations and Matthew Shg2ardn James ate Crimesprograms,
can be found at: Hate CrimLLBureau of Justice i t nce igip.goyl.
Crime and Violence Reduction Strategies
The Biden—Harris Administration and DOJ have made crime and violence reduction
a top priority. In May 2022, President Biden signed Executive Order 1407
Advancing Effective, Accountable Policing and Criminal Justice Practices to
Enhance Public Trust and Public Safety, which states, "since early 2020,
communities around the country have faced rising rates of violent crime, requiring
law enforcement engagement at a time when law enforcement agencies are
already confronting challenges of staffing shortages and low morale." According to
an analysis of 27 cities conducted by the Council on Criminal Justice, the number
of homicides in 2022 declined 4 percent over 2021, yet the homicide rate remained
34 percent higher than 2019 levels. Also, preliminary data compiled by the National
Law Enforcement Officers Memorial Fund indicate that as of December 31 , 20227
226 federal, state, tribal, and local law enforcement officers died in the line of duty
in 2022. Line-of-duty-related deaths continue to be a top concern. Sixty-four law
enforcement officers were killed feloniously by firearms in 2022, which is an
increase over the historical number of deaths by gunfire seen in the prior decade
(2010-2020 saw an average of 53).
BJA encourages JAG grantees to invest funds to tailor programs and responses to
state and local crime issues through the use of data and analytics; coordinate with
United States Attorneys and Project Safe Neighborhoods grantees in order to
leverage funding for crime and violence reduction projects and coordinate their law
enforcement activities with those of federal law enforcement agencies such as the
FBI, the Bureau of Alcohol, Tobacco, Firearms and Explosives, the Drug
Enforcement Administration, the United States Marshals Service, and the
Department of Homeland Security; and form partnerships with federal, state, and
local law enforcement and prosecutors to identify persons who use guns to commit
a crime and who purchase or sell guns illegally. This includes ensuring that persons
prohibited from purchasing firearms (see e.g.,1 8 U.S.C. § 922(g)} are deterred from
doing so by enhancing complete, accurate, and timely access to the FBI's National
Instant Criminal Background Check System (NICS) and the timely submission of all
necessary records into the FBI databases, which will help prevent illegal transfers
of firearms to those who are prohibited from owning firearms under current law.
BJA also encourages JAG grantees to invest in implementing programs that
provide training, assistance, and resources to law enforcement agencies to mitigate
the current crisis in law enforcement recruitment and retention, bolster the security
of at-risk places of worship such as synagogues, churches, and mosques, provide
Page 11 of 38
o-BJA-2023-1 71 790
574
security for prosecutors and elections, enhanced community policing and crime
prevention, enforcement of commonsense gun laws, and upgrade systems and/or
purchase technology that support agency strategies to reduce violent crime and
enhance their capacity to better address crime.
Community Based Violence Intervention (CVI) Approaches
In April 2021, the Biden—Harris Administration announced historic investments in
VI efforts to combat the gun violence epidemic. CVI is an approach that uses
evidence-informed strategies to reduce violence through tailored, community-
centered initiatives. These multidisciplinary strategies engage individuals and
groups to prevent and disrupt cycles of violence and retaliation and establish
relationships between individuals and community assets to deliver services that
save lives, address trauma, provide opportunity, and improve the physical, social,
and economic conditions that drive violence. on February 16, 2023, Attorney
General Garland delivered remarks at a convening of grantees under OJP's
uni sed Violence Intervention n r v nti n Initiative. He emphasized
that DOJ's approach to disrupting violent crime is: "centered on our partnerships —
both with the communities harmed by violent crime and with the law enforcement
agencies that protect those communities. our approach is centered on building
public trust. We know that we cannot do our jobs effectively without the trust of the
communities we serve. our department-wide anti-violent crime strategy leverages
the resources of our federal prosecutors, agents, investigators, grant programs,
and criminal justice experts towards those ends. We are working closely with local
and state law enforcement agencies, with officials across government, and with the
communities most affected by this violence, and with the community organizations
on the front lines — all toward one goal: the goal of making our communities safer."
BJA encourages JAG recipients to invest JAG funds to tailor programs to build
strong, sustained partnerships with community residents and organizations to
support CVI work in communities most impacted by violent crime. CVI strategies
typically focus on high-risk individuals and gang and gun violence as well as the
historical and structural challenges that often contribute to community violence. CVI
strategies should involve holistic, coordinated interventions attending to the multiple
needs of individuals at high risk of gang and gun violence. For example, hospital-
based violence intervention programs use credible messengers to connect with
victims of gun violence while they are still in the hospital, and then wraparound
services are typically provided to them such as behavioral health support,
employment access, housing advocacy, and family support. More information on
CVI strategies is available through JA's National Tr ini and Technical
Assistance nt r TT n n J it at: htt ,// . . v/ r ram/
communit lence-intervention/overview. BJA encourages JAG recipients to
partner with organizations with existing CVI strategies to support and enhance
those programs, which may include organizations funded under OJP's Community
Based Violence Intervention and Prevention Initiative (CVIPI). To identify and learn
Page 12 of 38
o-BJA-2023-1 71 790
575
more about existing CVI PI grantees, review J VI I we and FY 2022
CVIPI award information. In addition, jurisdictions looking to implement those
strategies can request training and technical assistance (TTA) on the .NTTAC
website.
Additional Uses of JAG Funds
JAG funds awarded under this FY 2023 solicitation may also be used to:
Support reentry projects with the goal of improving outcomes for incarcerated
individuals returning to the community from prison or jail.
• Support projects related to preventing, detecting, seizing, and/or stopping the
presence and use of contraband cellphones within correctional facilities. This
includes the purchasing of managed access systems and other mitigation
technologies (as permitted by applicable law).
• Purchase fentanyl and methamphetamine detection equipment, including handheld
instruments and training for law enforcement safety, as well as opioid reversal
agents.
• Purchase drug-detection canines to combat the rise of drug trafficking, including
that of methamphetamines.
• Support efforts to seal and expunge criminal history information in accordance with
state laws and policies.
• Support efforts to attract and retain an all-inclusive, diverse, expert, and
accountable law enforcement workforce, with a focus on gender and racial
diversity.
• Support virtual reality de-escalation training.
• Purchase humane remote restraint devices that enable law enforcement to restrain
an uncooperative subject without inflicting pain.
• Purchase gunfire detection technology.
• Promote data sharing and sex offender monitoring.
Additionally, JAG funds awarded under this FY 2023 solicitation may be used for any
purpose indicated here: R..U.rposes for Which Funds AwardedUnder the r rn
Memorial Justice i t nc r nt J r rm M a yn v .
Limitations on the Use of JAG funds
Administrative Costs Up to 10 percent of a JAG award, including up to 10 percent of
any earned interest, may be used for costs associated with administering the award,
which can include indirect costs.
Supplanting JAG funds may not be used to supplant state or local funds but must be
used to increase the amount of such funds that would, in the absence of federal funds,
be made available. See the JAG FAQs for examples of supplanting. Although
supplanting is prohibited, BJA encourages the leveraging of federal funding.
Page 13 of 38
o-BJA-2023-1 71 790
576
Matching Funds Absent specific federal statutory authority to do so, JAG award funds
may not be used as a match for other federal awards.
Prohibited and Controlled Equipment and Associated Procedures under JAG The
JAG statute, at ), specifically identifies a list of prohibited items. In
addition, consistent with Executive r r 14074, Advancing Effective, Accountable
Policing and Criminal Justice Practices To Enhance Public Trust and Public Safety of
May 25, 2022, the use of OJP grant funds for the purchase or transfer of certain
equipment has been designated as prohibited or controlled starting with FY 2023 OJP
grant funds. details and associated procedures for requesting prior approval, where
applicable, can be found in the JAG Prohibitedn ntr lI ui Ment Guidance and
the JAG FAQs.
Note: The use of BJA grant funds for unmanned aircraft systems (UAS), including
unmanned aircraft vehicles (UAV) and/or any accompanying accessories to support UAS
or UAV devices/systems, is unallowable.
Other Program Requirements
A unit of local government that applies for and receives an FY 2023 JAG award must
note the following:
Trust Fund Units of local government may draw down JAG funds either in advance or
on a reimbursement basis. To draw down in advance, a trust fund must be established in
which to deposit the funds. The trust fund must be in an interest-bearing account, unless
one of the exceptions in 2 C.F.R. § 200.305(b)(8) apply. If subrecipients draw down JAG
funds in advance, they also must establish a trust fund in which to deposit the funds. For
additional information, see 2 C.E.R._§
Minimum Requirements for Extreme Risk Protection order Programs (ERPOs)
ERPos must include, at a minimum
1. Pre-deprivation and post-deprivation due process rights that prevent any violation
or infringement of the Constitution of the United States, including, but not limited to,
the Bill of Rights and the substantive or procedural due process rights guaranteed
under the fifth and 1 4th amendments to the Constitution of the United States, as
applied to the states and as interpreted by state courts and United States courts
(including the Supreme Court of the United States). Such programs must include,
at the appropriate phase to prevent any violation of constitutional rights, at
minimum, notice, the right to an in-person hearing, an unbiased adjudicator, the
right to know opposing evidence, the right to present evidence, and the right to
confront adverse witnesses.
2. The right to be represented by counsel at no expense to the government.
3. Pre-deprivation and post-deprivation heightened evidentiary standards and proof
which mean not less than the protections afforded to a similarly situated litigant in
Page 14 of 38
o-BJA-2023-1 71 790
577
federal court or promulgated by the state's evidentiary body, and sufficient to
ensure the full protections of the Constitution of the United States, including, but not
limited to, the Bill of Rights and the substantive and procedural due process rights
guaranteed under the fifth and 1 4th amendments to the Constitution of the United
States, as applied to the states and as interpreted by state courts and United
States courts (including the Supreme Court of the United States). The heightened
evidentiary standards and proof under such programs must, at all appropriate
phases to prevent any violation of any constitutional right, at minimum, prevent
reliance upon evidence that is unsworn or unaffirmed, irrelevant, based on
inadmissible hearsay, unreliable, vague, speculative, and lacking a foundation.
4. Penalties for abuse of the program.
Certifications and Assurances by the Chief Executive of the Applicant Government
(which incorporates the 30-day governing body review requirement) A JAG application
is not complete, and a unit of local government may not access award funds, unless the
chief executive of the applicant unit of local government (e.g., the mayor) properly
executes, and the unit of local government submits, the "Certifications and Assurances
by the Chief Executive of the Applicant Government." The most up-to-date version of this
certification can be found at: FY23 J Certifications n Assurances the Chief
Executive f th Iic ntGovernment. Please note that this certification contains
assurances that the governing body notification and public comment requirements, which
are required under the JAG statute (at 34 U.S.C. § 101 53(a)(2)}, have been satisfied.
OJP will not deny an application for an FY 2023 award for failure to submit these
"Certifications and Assurances by the Chief Executive of the Applicant Government" by
the application deadline, but a unit of local government will not be able to access award
funds (and its award will include a condition that withholds funds) until it submits these
certifications and assurances properly executed by its respective chief executive (e.g.,
the mayor).
Body-worn Cameras (BWCs) A JAG award recipient that proposes to use FY 2023
funds to purchase BWC equipment or implement or enhance BWC programs must
provide to OJP a certification(s) that each direct recipient receiving the equipment or
implementing the program has policies and procedures in place related to BWC
equipment usage, data storage and access, privacy considerations, and training. The
certification form related to BWC policies and procedures can be found at: J
Worn Camera rtific ti n
A JAG award recipient that proposes to use funds for BWC-related expenses will have
funds withheld until the required certification is submitted and approved by OJP. If the
JAG award recipient proposes to change project activities to utilize JAG funds for BWC-
related expenses after the award is accepted, the JAG award recipient must submit the
signed certification to OJP at that time.
Further, before making any subaward for BWC-related expenses, the JAG award
Page 15 of 38
o-BJA-2023-1 71 790
578
recipient must collect a completed BWc certification from the proposed subrecipient. Any
such certifications must be maintained by the JAG award recipient and made available to
OJP upon request. The .BJA BWC Toolkit provides model BWc policies and best
practices to assist criminal justice departments in implementing BWG programs.
Apart from the JAG Program, BJA provides funds under the Boldgy-worn Camera Plicy
and.-Im,plementation P,rog,r (BWCPI P). BWGPI P allows jurisdictions to develop and
implement policies and practices required for effective program adoption, and to address
program factors including the purchase, deployment, and maintenance of camera
systems and equipment; data storage and access; and privacy considerations. Interested
JAG award recipients may wish to refer to the 'BWC rtn r hip....Pro for
more information. JAG award recipients that are also BWG award recipients may not use
JAG funds for any part of the 50 percent match required by the BWG Program.
Body Armor Body armor purchased with JAG funds may be purchased at any threat
level, make, or model from any distributor or manufacturer, as long as the following
requirements are met: The body armor must have been tested and found to comply with
the latest applicable National Institute of Justice ballistic or stab standards (htt
ctlt cn r /c li nc -t tin r r �c li nt- r uct-li t /). In addition, body armor
purchased must be made in the United States.
Body armor purchased with JAG funds must be "uniquely fitted vests," which means
protective (ballistic or stab-resistant) armor vests that conform to the individual wearer to
provide the best possible fit and coverage through a combination of (1) correctly sized
panels and carrier determined through appropriate measurement and (2) properly
adjusted straps, harnesses, fasteners, flaps, or other adjustable features. Note that the
requirement that body armor be "uniquely fitted" does not necessarily require body armor
that is individually manufactured based on the measurements of an individual wearer. In
support of OJP's efforts to improve officer safety, the American Society for Testing and
Materials (ASTM) International has made available the Standard Practice for Body Armor
Wearer Measurement and Fitting of Armor (Active t n r T 3) at no cost.
The Personal Armor Fit Assessment Checklist is excerpted from ASTM E3003.
A JAG award recipient that proposes to use FY 2023 award funds to purchase body
armor must provide OJP with a certification(s) that each law enforcement agency
receiving body armor has a written "mandatory wear" policy in effect (see 34 U.Sn
102QRLcl). The certification form related to mandatory wear can be found at: J
Armor Mandat ear P ertification. Note: A JAG award recipient that proposes
to use funds for the purchase of body armor will have funds withheld until the required
certification is submitted and approved by OJP. If the JAG award recipient proposes to
change project activities to utilize funds for the purchase of body armor after the award is
accepted, the award recipient must submit the signed certification to OJP at that time.
Further, before making any subaward for the purchase of body armor, the JAG award
recipient must collect a completed mandatory wear certification from the proposed
Page 16 of 38
o-BJA-2023-1 71 790
579
subrecipient. Any such certifications must be maintained by the JAG award recipient and
made available to OJP upon request. A mandatory wear concept and issues paper and a
model policy are available from the BVP Customer Support Center, which can be
contacted at v t Au n4 v or toll free at 1-877-758-3787. Additional information and
FAQs related to the mandatory wear policy and certifications can be found in the JAG
Apart from the JAG Program, BJA provides funds under the Patrick Leahy Bulletproof
Vest Partnership (BVP) Program. The BVP Program provides funding to state and local
law enforcement agencies for the purchase of ballistic-resistant and stab-resistant body
armor. For more information on the BVP Program, including eligibility and an application,
refer to the BVPn JAG award recipients should note, however, that funds may
not be used for any part of the 50 percent match required by the BVP Program.
Death in Custody Reporting Act (DCRA) The death in Custody Reporting Act of 2013
(Public Law 113-242) requires states to report to the Attorney General information
regarding the death of any person who is detained, under arrest, in the process of being
arrested, en route to be incarcerated, or incarcerated at a municipal or county jail, state
prison, state-run boot camp prison, boot camp prison that is contracted by the state, any
state or local contract facility, or other local or state correctional facility (including any
juvenile facility). To comply with DCRA, JAG State Administering Agencies (SAAs) are
responsible for collecting data on a quarterly basis from local entities including local jails,
law enforcement agencies, medical examiners, and other state agencies and submitting
the data to BJA. Units of local government are strongly encouraged to cooperate with
DCRA data collection efforts within their state.
Interoperable Communications Units of local government (including any subrecipients)
that are using FY 2023 JAG funds for emergency communications activities should
comply with the SAFECOM Guidance for Emergency Communication Grants
(SAFECOM Guidance), including provisions on technical standards that ensure and
enhance interoperable communications. The SAFECOM Guidance is an essential
resource for entities applying for federal financial assistance for emergency
communications projects. It provides general information on eligible activities, technical
standards, and other terms and conditions that are common to most federal emergency
communications programs. Specifically, the SAFECOM Guidance provides guidance to
applicants on:
• Recommendations for planning, coordinating, and implementing projects.
• Emergency communications activities that can be funded through federal grants.
• Best practices, policies, and technical standards that help to improve
interoperability.
• Resources to help grant recipients comply with technical standards and grant
requirements.
Page 17 of 38
o-BJA-2023-1 71 790
580
SAFECOM Guidance is recognized as the primary guidance on emergency
communications grants by the Administration, office of Management and Budget, and
federal grant program offices. The Cybersecurity & Infrastructure Security Agency (CISA)
updates the document every year in close coordination with federal, state, local, tribal,
and territorial stakeholders, and partners. SAFECOM Guidance is applicable to all
federal grants funding emergency communications. The most recent version of the
SAFECOM Guidance is available at: htt Wwww.cis f c /fun in .
Additionally, emergency communications projects funded with FY 2023 JAG funds
should support the Statewide Communication Interoperability Plan (SLIP) and be
coordinated with the full-time statewide interoperability coordinator (SWIG) in the state of
the project. As the central coordination point for a state's interoperability effort, the SWIG
plays a critical role and can serve as a valuable resource. SWICs are responsible for the
implementation of SLIP through coordination and collaboration with the emergency
response community. CISA maintains a list of SWICs for each state and territory. Contact
ecdgci,sa.dhs. v for more information. All communications equipment purchased with
FY 2023 JAG Program funding should be identified during the quarterly performance
measurement reporting.
DNA Testing of Evidentiary Materials and Uploading DNA Profiles to a database If
JAG Program funds are to be used for DNA testing of evidentiary materials, any resulting
eligible DNA profiles must be uploaded to the Combined DNA Index System (CODIS),
the national DNA database operated by the FBI, by a government DNA lab with access
to CODIS. No profiles generated with JAG funding may be entered into any other
nongovernmental DNA database without prior written approval from BJA (exceptions
include forensic genealogy). Additionally, award recipients utilizing JAG funds for forensic
genealogy testing must adhere to the DOJ Interim Policy Forensic Genealogical DNA
Analysis and Searching available at: htt .//WWw,J,usflce.gov/ il /1 /
download. For more information about DNA testing as it pertains to JAG, please refer to
the JAG FAQs.
Entry of Records into State Repositories As appropriate and to the extent consistent
with law, a special condition will be imposed that would require the following: Any
program or activity that receives federal financial assistance under JAG that is likely to
generate court dispositions or other records relevant to N ICS determinations, including
any dispositions or records that involve any noncitizen or migrant who is undocumented
in the United States (18 U.S.C. § 922(g)(5)(A), must have a system in place to ensure
that all such N ICS-relevant dispositions or records are made available in a timely fashion.
National Incident-based Reporting System In FY 2016, the FBI formally announced its
intention to sunset the UCR program's traditional Summary Reporting System (SRS) and
replace it with N I BRS by January 1 , 202 1. By Statute, BJA JAG awards are calculated
using summary part 1 violent crime data from the FBI's UCR program. Specifically, the
formula allocations for JAG rely heavily on the ratio of "the average number of part 1
Page 18 of 38
o-BJA-2023-1 71 790
581
violent crimes of the UCR of the FBI reported by such State for the three most recent
years reported by such State to the average annual number of such crimes reported by
all States for such years" (34 U.S.C. 10156(a)(1)(B)}. In preparation for the FBI's 2021
N IBRS compliance deadline, BJA imposed an administrative requirement for JAG award
recipients that are not N I BRS compliant to dedicate 3 percent of their JAG award toward
coming into full compliance with the FBI's N I BRS data submission requirement to both
encourage and assist jurisdictions in working toward compliance and ensure they
continue to have critical criminal justice funding available through JAG when SRS
transitioned to N IBRS. A N IBRS set-aside is NOT required for FY 2023 awards; however,
JAG recipients are encouraged to continue working toward and/or maintaining N I BRS
compliance to ensure that JAG eligibility is not affected in future fiscal years. Local
jurisdictions that are seeking N I BRS compliance certification should reach out directly to
their respective state agency. Agencies with questions about the certification process
may contact ucr-ni r Af i v. More information about N I BRS, including toolkits and
updates from the FBI Criminal Justice Information Services team, can be found at:
I I.
Goals, objectives, and Deliverables
Goals
In general, the FY 2023 JAG Program is designed to provide units of local government
with additional personnel, equipment, supplies, contractual support, training, technical
assistance, and information systems for criminal justice and civil proceedings.
Objectives
The objectives are directly related to the JAG Program accountability measures
described at: htt n// n n v/ it / /fi I / c u h 1 86/fi I es/m ed i a/d ocu m e n Mt-
accounta easures.,pdf. Mt-
account
A unit of local government that receives an FY 2023 JAG award will be required to
produce various types of reports including quarterly performance reports in BJA's
Performance Measurement Tool (PMT), quarterly financial reports in JustGrants, and
semi-annual progress reports in JustGrants.
The Goals, Objectives, and deliverables are directly related to the performance
measures that show the completed work's results, as discussed in the Application and
Submission Information section.
Evidence-Based Programs
OJP strongly encourages the use of data and evidence in policymaking and program
development for criminal justice, juvenile justice, and crime victim services. For additional
information and resources on evidence-based programs or practices, see the OJP Grant
Ap lic tin Resource Guide.
Information Regarding Potential Evaluation of Programs and Activities
Page 19 of 38
O-BJA-2023-1 71 790
582
OJP may conduct or support an evaluation of the programs and activities funded under
this solicitation. For additional information and applicable documentation to be included in
the application, see the OJP GraqtApplication Resource Guide section entitled
"Information Regarding Potential Evaluation of Programs and Activities."
Federal Award Information
General Guidance for Federal Award
Anticipated number of awards BJA expects to make:1296
Anticipated maximum dollar amount for each award: $4,660,745
Period of performance start date: October 1, 2022
Period of performance duration: 24 - 48 months
Anticipated Total amount to be awarded under solicitation: $10277787619
Category 1 — Eligible Allocation Amounts of Less than $25,000: Units of local
government that are listed on the JAG web page as eligible for an allocation amount of
less than $25,000 should apply under Category 1. This includes direct and joint
(disparate) allocations. Category 1 awards of less than $25,000 are 2 years in length.
Extensions of up to 2 years can be requested for these awards via JustGrants no fewer
than 30 days prior to the project period end date and will be automatically granted upon
request.
Category 2 — Eligible Allocation Amounts of $25,000 or More: Units of local government
that are listed on the JAG web page as eligible for an allocation amount of $25,000 or
more should apply under Category 2. This includes direct and joint (disparate)
allocations. Category 2 awards of at least $25,000 are 4 years in length. Extensions
beyond this period may be made on a case-by-case basis at the discretion of BJA and
must be requested via JustGrants no fewer than 30 days prior to the project period end
date.
Solicitation Categories
Competition ID Category * Number Dollar Performance Performance
of Amount for Start Date Duration
Awards Award (Months)
Category 1—
Applicants with 10/1/22
GBJA-BJA -00104-PROD eligible 678 $10,420,302 12:00 AM 24
allocation
amounts of less
than $25,000
Category
Page 20 of 38
O-BJA-2023-171790
583
C-BJA-2023-00105-P Ro D 2—Applicants 618 92,358,317 10/1/22 48
with eligible 1 2:00 AM
allocation
amounts of
$25,000 or more
...................................................................................................................................................................................................................................................................................................................................
....................................................................................................................................................................................................................................................................................................................................
Awards, Amounts and Durations
Type of Award
BJA expects to make awards under this solicitation as grants. See the "Administrative,
National Policy, and other Legal Requirements" section of the OJP Grant Application
Resource Guide for a brief discussion of important statutes, regulations, and award
conditions that apply to many (or in some cases, all) OJP grants.
Financial Management and System Controls
Award recipients and subrecipients (including recipients or subrecipients that are pass-
through entities) must, as described in the Part 200 Uniform Requirements as set out at 2
C.F.R. 200.303, comply with standards for financial and program management. See the
OJP Grant lic tin Resource Guidefor additional information.
Budget Information
This solicitation expressly modifies the OJP Grant lic tin Resource Guideby not
incorporating the "Limitation on Use of Award Funds for Employee Compensation;
Waiver" provision in the "Financial Information" section of the OJP Grant 62p,lication
Resource Guide.
General requirement for federal authorization of any subaward; statutory authorization of
subawards under the JAG Program statute. Generally, a recipient of an OJP award may
not make subawards ("subgrants") unless the recipient has specific federal authorization
to do so. Unless an applicable statute or DOJ regulation specifically authorizes (or
requires) particular subawards, a recipient must have authorization from OJP before it
may make a subaward. However, JAG subawards that are required or specifically
authorized by statute (see 3 n 3 ) do not require
prior approval. For additional information regarding subawards and authorizations,
please refer to the subaward section in the OJP Grant lic tin Resource Guide.
The use of BJA grant funds for unmanned aircraft systems (UAS), including unmanned
aircraft vehicles (UAV), and/or any accompanying accessories to support UAS or UAV
devices/systems, is unallowable.
Cost Sharing or Matching Requirement
Page 21 of 38
o-BJA-2023-1 71 790
584
This solicitation does not require a match.
Pre-agreement Costs (also known as Pre-award Costs)
See the OJP Grant A tin Resource Guide.for information on Pre-agreement costs
(also known as Pre-award costs).
Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs
See the OJP Grant Iic tin Resource Guide. for information on Prior Approval,
Planning, and Reporting of Conference/Meeting/Training costs.
Costs Associated with Language Assistance (if applicable)
See the OJP Grant lication Resource Guidefor information on Costs Associated with
Language Assistance.
Availability of Funds
This solicitation, and awards under this solicitation, are subject to the availability of
appropriated funds and to any modifications or additional requirements that may be
imposed by the agency or by law. In addition, nothing in this solicitation is intended to,
and does not, create any right or benefit, substantive or procedural, enforceable at law or
in equity by any party against the United States, its departments, agencies, or entities, its
officers, employees, or agents, or any other person.
The allocations by state for the FY23 JAG Program can be found at:
r r /tl /f - 3- Ilctin .
Eliigibility Information
For eligibility information, see the solicitation cover page.
For information on cost sharing or matching requirements, see the "Federal Award
Information" section.
All recipients and subrecipients (including any for-profit organization) must forgo any
profit or management fee.
Application and Submission Information
Content of Application Submission
Page 22 of 38
O-BJA-2023-1 71 790
585
See the "Application Elements and Formatting Instructions" section of the OJP Grant
Ap Iic tin Resource Guidefor information on what happens to an application that does
not contain all the specified elements or is nonresponsive to the scope of the solicitation.
Information to Complete the Application for Federal Assistance (SF-424) In
Grants.gov
The SF-424 must be submitted in Grants.gov. It is a required standard form used as a
cover sheet for submission of pre-applications, applications, and related information. See
the OJP Grant Iic tin Resource Guide.for additional information on completing the
S F-424.
In Section 8F of the SF-424, please include the name and contact information of the
individual who will complete the application In JustGrants. JustGrants will use this
information (email address) to assign the application to this user in JustGrants.
Intergovernmental Review: This solicitation ("funding opportunity") Is subject to
Executive Order 12372. An applicant may find the names and addresses of State Single
Points of Contact (SPOCs) at the following website: htt -//www.whitehou n v�
c nt nt/u I -1 3- n f. If the applicant's State appears on the
SPOC list, the applicant must contact its SPOC to find out about, and comply with, the
State's process under E.O. 12372. on the SF-424, an applicant whose State appears on
the SPOC list is to make the appropriate selection in response to question 19, once the
applicant has complied with its State E.O. 12372 process. An applicant whose State
does not appear on the SPOC list should answer question 19 by selecting "Program is
subject to E.O. 12372 but has not been selected by the State for review." the SF-424, an
applicant whose State appears on the SPOC list is to make the appropriate selection in
response to question 19, once the applicant has complied with its State E.O. 12372
process. An applicant whose State does not appear on the SPOC list should answer
question 19 by selecting "Program is subject to E.O. 12372 but has not been selected by
the State for review."
Standard Applicant Information (JustGrants 424 and General Agency Information)
The Standard Applicant Information section of the JustGrants application is pre-
populated with the SF-424 data submitted in Grants.gov. The applicant will need to
review the Standard Applicant Information in JustGrants and make edits as needed.
Within this section, the applicant will need to add: zip codes for areas affected by the
project; confirm their Authorized Representative; and verify and confirm the
organization's unique entity identifier, legal name, and address.
Proposal Abstract
Page 23 of 38
o-BJA-2023-1 71 790
586
A brief Proposal Abstract (no more than 100 words), which concisely describes the
intended use of JAG funds, must be completed in the JustGrants web-based form. This
abstract should be in paragraph form without bullets or tables, written in the third person,
and exclude personally identifiable information. Abstracts will be made publicly available
on the OJP and USASpending.gov websites if the project is awarded. Examples of brief
Proposal Abstracts are included below.
JAG Abstract Examples.
The city of will use JAG funds for overtime for increased patrols to bolster
the security of at-risk nonprofit organizations such as synagogues, churches,
mosques, and other places of worship.
The county of will use JAG funds to hire credible messengers as part of a
community based violence intervention initiative.
Disparate JAG Abstract Example:
The disparate jurisdictions of and will use JAG funds for technology
improvements and equipment. Specifically, the county of will use JAG
funds to replace its records management system in order to transition to NIBRS,
and the city of will use JAG funds to purchase body worn cameras to
promote public trust, accountability, and transparency.
Proposal Narrative
The Proposal Narrative should be submitted as an attachment in JustGrants. The
attached document should be double-spaced, using a standard 1 2-point font; have no
less than 1-inch margins; and should not exceed 10 numbered pages.
Category 1 — Eligible Allocation Amounts of Less than $25,000
The proposal narrative for Category 1 applications must include a description of the
projects), including subawards, if applicable, to be funded with JAG funds over the 2-
year grant period.
Category 2 — Eligible Allocation Amounts of$25,000 or More,
The proposal narrative for Category 2 applications should include:
a. description of the Issue
Identify the unit of local government's strategy/funding priorities for the FY 2023
JAG funds, the subaward process (if applicable, including disparates) and
Page 24 of 38
o-BJA-2023-1 71 790
587
timeline, any progress or challenges, and a description of the programs to be
funded over the 4-year grant period.
b. Project design and Implementation
Describe the unit of local government's process, if any, for engaging stakeholders
from across the justice continuum and how that input informs priorities. This
should include a description of how local communities are engaged in the planning
process, how state and local planning efforts are coordinated, and the challenges
faced in coordination. The applicant should identify the stakeholders representing
each program area who are participating in the strategic planning process, the
gaps in the state's needed resources for criminal justice purposes, plans to
improve the administration of the criminal justice system, and how JAG funds will
be coordinated with state and related justice funds.
c. Capabilities and Competencies
Describe any additional strategic plan ni ng/coordi nation efforts in which the units of
local government participate with other criminal justice entities within the local
jurisdiction and/or state. Please provide an overview of any evidence-informed
programs that have been implemented successfully and how those programs
might inform implementation of strategic plan priorities.
d. Plan for Collecting the data Required for this Solicitation's Performance Measures
The application should demonstrate the applicant's understanding of the
performance data reporting requirements for this grant program and detail how the
applicant will gather the required data should it receive funding.
Note: Applicants are not required to submit performance data with the application.
Rather, performance measure information is included as a notification that award
recipients will be required to submit performance data as part of each award's
reporting requirements. Some measures are presented as examples, while others
are the exact measures that every recipient will be expected to address.
OJP will require each award recipient to submit regular performance data that
show the completed work's results. The performance data directly relate to the
goals, objectives, and deliverables identified in the "Goals, objectives, and
Deliverables" discussion. Applicants can visit OJP's performance measurement
page at www. ce for an overview of performance measurement
activities at OJ P.
A list of performance measure questions for this program can be found at: htt .//
biapmt.oip.g,ov/,h,el,p/JAGDocs.htmi. NOTE: BJA is in the process of reviewing and
revising these performance measure questions. Any changes resulting from this
Page 25 of 38
O-BJA-2023-1 71 790
588
review will be communicated to award recipients.
BJA will require award recipients to submit quarterly performance measure data in
BJA's PIVIT located at and separately submit a semi-annual
performance report in JustGrants. BJA will provide further guidance on the post-
award submission process, if selected for award.
Note on Project Evaluations
An applicant that proposes to use award funds through this solicitation to conduct project
evaluations must follow the guidance in the "Note on Project Evaluations" section in the
OJP Grant lic tin Resource Guide.
Budget and Associated Documentation
Budget Worksheet and Budget Narrative (attachment)
The applicant will complete the budget worksheet attachment and submit it by uploading
it as an attachment in JustGrants. See the OJP Grant A lic tin Resource Guidefor
additional information.
The budget narrative and budget worksheet (attachment) are critical elements, and
applicants will be unable to successfully submit an application in JustGrants unless an
attachment is uploaded in this section. If an applicant does not have a budget to submit
at the time of application, an attachment must be uploaded noting as such, and BJA will
add the appropriate special condition withholding funds for budget documentation.
Please note that the budget narrative should include a full description of all costs,
including administrative costs (if applicable).
Indirect Cost Rate Agreement (If applicable)
If applicable, the applicant will upload their indirect cost rate agreement as an attachment
in JustGrants. See the OJP GraqL6pplication Resource Guidefor additional information.
This rule does not eliminate or alter the JAG-specific restriction in federal law that states
charges for administrative costs may not exceed 10 percent of the award amount,
regardless of the approved indirect cost rate.
Financial Management and System of Internal Controls Questionnaire (Including
applicant disclosure of high-risk status)
The applicant will download the questionnaire, complete it, and upload it as an
attachment in JustGrants. See the OJP GraqL6pplication Resource Guidefor additional
information and the link to the questionnaire.
Page 26 of 38
o-BJA-2023-1 71 790
589
Disclosure of Process Related to Executive Compensation
This solicitation expressly modifies the OJP Grant Application Resource Guide by not
incorporating its "disclosure of Process Related to Executive Compensation"
provisions. Applicants to this solicitation are not required to provide this disclosure.
Additional Application Components
The applicant will attach the requested documentation in JustGrants.
Research and Evaluation Independence and Integrity Statement
If an application proposes research (including research and development) and/or
evaluation, the applicant must demonstrate research/evaluation independence and
integrity, including appropriate safeguards, before it may receive award funds. The
applicant will upload documentation of its research and evaluation independence and
integrity as an attachment in JustGrants. For additional information, see the OJP Grant
Ap Iic tin Resource Guide.
Memorandum of Understanding (if applicable)
For disparate jurisdictions, an MOU that identifies which jurisdiction will serve as the
applicant or fiscal agent for joint funds must be completed and signed by the authorized
representative for each participating jurisdiction. See the Allocation determination and
Units of Local Government Requirements Regarding Use of JAG Funds section and the
JAG FAQs for more information. A sae MOU is also available.
OJP will not deny an application for an FY 2023 award if the recipient does not submit a
properly executed MOU by the application deadline, but the award recipient will not be
able to access award funds (and its award will include a condition that withholds funds)
until it submits the properly executed MOU.
Certifications and Assurances by the Chief Executive of the Applicant Government
A JAG application is not complete, and a unit of local government may not access award
funds, unless the chief executive of the applicant unit of local government (e.g., the
mayor) properly executes, and submits, the "Certifications and Assurances by the Chief
Executive of the Applicant Government" attached in the section above entitled "other
Program Requirements." The most up-to-date certification form can be found at: hft till
bfa_.,p1p_._,qov/doc c k" -c -c rtific ti tin f
Disclosure and Assurances
Page 27 of 38
o-BJA-2023-1 71 790
590
The applicant will address the following disclosures and assurances.
Disclosure of Lobbying Activities
Complete and submit the SF-LLL in Grants.gov. once the applicant submits in
Grants.gov, this information will pre-pend into JustGrants. See the OJP Grant 6pp�lication
Resource Guide for additional information.
DOJ Certified Standard Assurances
Review and accept the DOJ Certified Standard Assurances in JustGrants. See the OJP
r nt lic tin Resource Guidefor additional information.
Applicant Disclosure of Duplication In Cost Items
Complete the JustGrants web-based Applicant disclosure of duplication in Cost Items
form. See the .OJP Grant A tin Resource Guide. for additional information.
DOJ Certifications Regarding Lobbying; Debarment, Suspension and other
Responsibility Matters; and Drug-Free Workplace Requirements; Law Enforcement
and Community Policing
Review and accept the DOJ Certified Certifications Regarding Lobbying; debarment,
Suspension and other Responsibility Matters; drug-Free Workplace Requirements; and
Law Enforcement and Community Policing in JustGrants. See the OJP Grant 6pplication
Resource Guide for additional information.
Applicant Disclosure and Justification — DOJ High Risk Grantees (if applicable)
If applicable, submit the DOJ High Risk disclosure and Justification as an attachment in
JustGrants. A DOJ High Risk Grantee is an award recipient that has received a DOJ
High Risk designation based on a documented history of unsatisfactory performance;
financial instability; management system or other internal control deficiencies;
noncompliance with award terms and conditions on prior awards, or is otherwise not
responsible. See the OJP Grant 6pplication Resource Guideadditional information.
How to Apply
Registration: Before submitting an application, all applicants must register with the
System for Award Management (SAM). You must renew and validate your registration
every 12 months. If you do not renew your SAM registration, it will expire. An expired
registration can delay or prevent application submission in Grants.gov and JustGrants.
Registration and renewal can take up to 10 business days to complete.
Submission: Applications must be submitted to DOJ electronically through a two-step
Page 28 of 38
o-BJA-2023-1 71 790
591
process via Grants.gov and JustGrants.
Step 1: After registering with SAM, the applicant must submit the SF-424 and SF-LLL in
Grants.gov at h nt n nts/re ht I by the Grants.gov
deadline. Submit the SF-424 and SF-LLL as early as possible, but no later than 48
hours before the Grants.gov deadline. If an applicant fails to submit in Grants.gov,
they will be unable to apply in JustGrants.
Step 2: The applicant must then submit the full application including attachments in
JustGrants at JustGrants.usd,o,[.g by the JustGrants deadline.
Within 24 hours after receipt of confirmation emails from Grants.gov, the individual in
Section 8F of the SF-424 will receive an email from I I u n v with
instructions on how to create a JustGrants account. Register the Entity Administrator and
the Application Submitter with JustGrants as early as possible but no later than 48-72
hours before the JustGrants deadline. once registered in JustGrants, the Application
Submitter will receive an emailed link to complete the rest of the application in
JustGrants. The Entity Administrator also will need to log into JustGrants to review and
invite the applicant's Authorized Representative(s) before an application can be
submitted.
Submit the complete application package in JustGrants at least 24 — 48 hours prior to the
JustGrants deadline. Some of the application components will be entered directly into
JustGrants, and others will require uploading attached documents. Therefore, applicants
will need to allow ample time before the JustGrants deadline to prepare each component.
Applicants may save their progress in the system and revise the application as needed
prior to hitting the Submit button at the end of the application in JustGrants.
For additional information, see the "How to Apply" section in the OJP GraqL&pplication
Resource Guide and the .DOJ lic ti n Submission Checklist.
Submission Dates and Time
The SF-424 and the SF-LLL must be submitted in Grants.gov by 8/24/2023 8:59 PM,
ET.
The full application must be submitted in JustGrants by 8/31/2023 8:59 PM, ET.
OJP urges applicants to submit their Grants.gov and JustGrants submissions prior to the
due dates with sufficient time to correct any errors and resubmit by the submission
deadlines if a rejection notification is received. To be considered timely, the full
application must be submitted in JustGrants by the JustGrants application deadline.
Failure to begin the SAM.gov, Grants.gov, or JustGrants registration process in sufficient
Page 29 of 38
o-BJA-2023-1 71 790
592
time (i.e., waiting until the date identified in this solicitation) is not an acceptable reason
for late submission.
Experiencing Unforeseen Technical Issues Preventing Submission of an
Application
OJP will only consider a request to submit an application after the deadline when the
applicant can document that a technical issue with a government system prevented
application submission.
If an applicant misses a deadline due to unforeseen technical issues with SAM.gov,
Grants.gov, or JustGrants, the applicant may request a waiver to submit an application
after the deadline. However, the waiver request will not be considered unless it includes
a tracking number generated when the applicant contacts the applicable service desks to
report technical difficulties. Tracking numbers are generated automatically when an
applicant emails the applicable service desks; and for this reason, applicants are
encouraged to email the appropriate service desk, even if they also intend to call the
service desk for phone support. Experiencing wait times for phone support does not
relieve the applicant of the responsibility of getting a tracking number.
An applicant experiencing technical difficulties must contact the associated service desk
indicated below to report the technical issue and receive a tracking number:
• SAM.gov - contact the SAM Upipr IService , Monday — Friday
from 8 a.m. to 8 p.m. ET at 866-606-8220.
• Grants.gov - contact the Grants_qoy Customer Sgp ort Hotline, 24 hours a day, 7
days a week, except on federal holidays, at 800-518-4726, 606-545-5035, or
u o rt ra nt n v.
• JustGrants - contact the JustGrants Service desk at
Jut r nt n u rt u n v or 833-872-5175, Monday — Friday from 7 a.m. to
9 p.m. ET and Saturday, Sunday, and Federal holidays from 9 a.m. to 5 p.m. ET.
If an applicant has technical issues with SAM.gov or Grants.gov, the applicant must
contact the OJP Response Center at r nt snc r n v within 24 hours of the
Grants.gov deadline to request approval to submit after the deadline.
If an applicant has technical issues with JustGrants that prevent application submission
by the deadline, the applicant must contact the OJP Response Center at
r nt sncr n v within 24 hours of the JustGrants deadline to request approval to
submit after the deadline.
Waiver requests sent to the OJP Response Center must -
• describe the technical difficulties experienced,
• include a timeline of the applicant's submission efforts (e.g., date and time the
Page 30 of 38
o-BJA-2023-1 71 790
593
error occurred, date and time of actions taken to resolve the issue and
resubmit; and date and time support representatives responded),
• include an attachment of the complete grant application and all the required
documentation and materials,
• include the applicant's Unique Entity Identifier (UEI), and
• include any SAM.gov, Grants.gov, and JustGrants Service desk tracking
numbers documenting the technical issue.
OJP will review each waiver request and the required supporting documentation and
notify the applicant whether the request for late submission has been approved or
denied. An applicant that does not provide documentation of a technical issue or that
does not submit a waiver request within the required time period will be denied.
For more details on the waiver process, OJP encourages applicants to review the
"Experiencing Unforeseen Technical Issues" section in the OJP Grant_Aplic ti n
Resource Guide.
Application Review Information
Review Process
OJP reviews the application to make sure that the information presented is reasonable,
understandable, measurable, achievable, and consistent with the solicitation. See the
OJP Grant_Aplic tin Resource Guidefor information on the application review process
for this solicitation.
Pursuant to the Part 200 Uniform Requirements, before award decisions are made, OJP
also reviews information related to the degree of risk posed by the applicant entity.
Among other things to help assess whether an applicant with one or more prior federal
awards has a satisfactory record with respect to performance, integrity, and business
ethics, OJP checks whether the applicant entity is listed in SAM as excluded from
receiving a federal award.
In addition, if OJP anticipates that an award will exceed $250,000 in federal funds, OJP
also must review and consider any information about the applicant that appears in the
non-public segment of the integrity and performance system accessible through SAM
(currently, the Federal Awardee Performance and Integrity Information System, FAPIIS).
Important note on FAPIIS: An applicant may review and comment on any information
about its organization that currently appears in FAPIIS and was entered by a federal
awarding agency. OJP will consider such comments by the applicant, in addition to the
other information in FAPIIS, in its assessment of the risk posed by the applicant entity.
Page 31 of 38
o-BJA-2023-1 71 790
594
Absent explicit statutory authorization or written delegation of authority to the contrary, all
final award decisions will be made by the Assistant Attorney General, who may consider
not only peer review ratings and BJA recommendations, but also other factors as
indicated in this section.
Federal Award Administration Information
Federal Award Notices
Generally, award notifications are made by the end of the current Federal fiscal year,
September 30th. See the OJP Grant lic tin Resource Guidefor information on
award notifications and instructions.
Administrative, National Policy, and other Legal Requirements
If selected for funding, in addition to implementing the funded project consistent with the
OJP-approved application, the recipient must comply with all award conditions and all
applicable requirements of federal statutes and regulations, including the applicable
requirements referred to in the assurances and certifications executed in connection with
award acceptance. For additional information on these legal requirements, see the
"Administrative, National Policy, and other Legal Requirements" section in the OJP
r nt lic tin Resource Guide.
Information Technology (IT) Security Clauses
An application in response to this solicitation may require inclusion of information related
to information technology security. See the OJP Grant lic tin Resource Guidefor
information.
General Information about Post-Federal Award Reporting Requirements
In addition to the deliverables described in the "Program description" section, all award
recipients under this solicitation will be required to submit certain reports and data.
Required reports - Award recipients typically must submit quarterly financial reports,
quarterly performance measurement reports, semi-annual performance reports, final
financial and performance reports, and, if applicable, an annual audit report in
accordance with the Part 200 Uniform Requirements or specific award conditions. Future
awards and fund drawdowns may be withheld if reports are delinquent. (In appropriate
cases, OJP may require additional reports.)
Specific reporting requirements by category are listed below:
Page 32 of 38
o-BJA-2023-1 71 790
595
Category 1 — Eligible Allocation Amounts of Less than $25,000
Recipients must submit:
• Quarterly Federal Financial Reports (and one final Federal Financial Report after all
funds have been obligated and expended) through OJP's JustGrants system.
• Quarterly Performance Measurement Tool reports and a final Performance
Measurement Tool report through BJA's PMT. Please note that as soon as all
project activity has concluded, that report may be marked final.
• An annual performance report and final progress report through OJP's JustGrants.
If all project activity has concluded at the time the first annual performance report is
submitted, that report may be marked final.
• If applicable, an annual audit report in accordance with the Part 200 Uniform
Requirements or specific award conditions.
Category 2 — Eligible Allocation Amounts of$25,000 or More
Recipients must submit:
• Quarterly Federal Financial Reports (and one final Federal Financial Report after all
funds have been obligated and expended) through OJP's JustGrants system.
• Quarterly Performance Measurement Tool reports and a final Performance
Measurement Tool report (at any time once all project activity has concluded)
through BJA's PMT.
• Semi-annual performance reports and a final performance report (at any time once
all project activity has concluded) through OJP's JustGrants.
• If applicable, an annual audit report in accordance with the Part 200 Uniform
Requirements or specific award conditions.
See the C3JF' Grant A ation Resource Guide for additional information on specific
post-award reporting requirements, including performance measure data.
Federal Awarding Agency Contact(s)
For OJP contact(s), and contact information for Grants.gov and JustGrants, see the
solicitation cover page.
Other Information
Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a)
See the C3JF' Grant ation Resource Guide for information on the Freedom of
Information and Privacy Act (5 U.S.C. §§ 552 and 5 U.S.C. 552a).
Page 33 of 38
O-BJA-2023-171790
596
Provide Feedback to of
See the OJP Grant Application Resource Guide. for information on how to provide
feedback to OJP.
Page 34 of 38
O-BJA-2023-171790
597
Application Checklist
BJA FY 23 Edward Byrne Memorial Justice Assistance Grant Formula Program -
Local Solicitation
This application checklist has been created as an aid in developing an application. For
more information, reference the OJP lication Submission tips in the OJP Grant
Application Resource Guide and the .DOJ ation Submission Checklist.
Pre-Application
Before Registering in Grants.gov.-
Acquire or renew your Entity's S Award Management (SAM,) Regjstrafion
Information (see OJP Grant ation Resource Guide.)
Register in Grants.gov
. Acquire an Authorized Organization Representative (AOR) and a Grants.gov
username and password (see OJP Grent App Lication Resource Guide.)
. Acquire AOR confirmation from the E-Business Point of Contact (E-Biz POC) (see
OJP Gra lication Resource Guide)
Find the Funding Opportunity
a Search for the funding opportunity in Grants.gov using the opportunity number,
assistance listing number, or keyword(s)
a Select the correct Competition ID
* Access the funding opportunity and application package (see Step 7 in the OJP
Gre lication Resource Guide)
a Sign up for Grants.gov email n0tffiC;CILIUI IS (optional) (see OJP Grant ation
Resource Guide)
e Read ant N o.t.i.ce.......Applyinq fir Grants in Grant
a Read OJP policy and guidance on conference approval, planning, and reporting
available at https://www.ojp.qov/funding/finand@lquidedgj/iiiopostawardo
r��uirernents 6g3v8 (see OJP Grant AppLlication Resource Guide.)
Review the Overview of Post-Award Legal Requirements
• Review the "Overview of L ments GenqEgjjKAppjicabIe to OJP Grants
and Cooperativ ements - FY 2023 Awards" in the OJP Funding Resource
Center.
Review the Scope Requirement
• The federal amount requested is within the allowable limit. See tht!jtp§-//b'a.o ov/
pr�gr�rn/j�q/fye2Q23eallocations.
Review Eligibility Requirement Review the Eligibility section on the cover page and
Page 35 of 38
O-BJA-2023-171790
598
Eligibility Information section in the solicitation.
Application Step 1
Submit the SF-424 and SF-LLL in Grants.gov
• In Section 8F of the SF-424, include the name and contact information of the
individual who will complete the application in JustGrants and the SF-LLL in
Grants.gov
• Submit Intergovernmental Review (if applicable)
Within 48 hours after the SF-424 and SF-LLL submission in Grants.gov, receive four(4)
Grants.go v email notifications.-
. a submission receipt
a validation receipt
a grantor agency retrieval receipt
. an agency tracking number assignment
If no Grants.go v receipt and validation email is received, or if error notifications are
received.-
Contact BJA or Grants.gov Customer Support Hotline at 800-51 8-4726,
606-545-5035, Grant n v customer su rt, or su ort ra n ts. regarding
technical difficulties (see OJP Grant lic tin Resource Guide)
Within 24 hours after receipt of confirmation emails from Grants.gov, the individual in
Section 8F of the SF-424 will receive an email from JustGrants with login instructions.
. Proceed to Application Step 2 and complete application in JustGrants
Application Step 2
Submit the following information in JustGrants
Application Components
. Standard Applicant information (SF-424 information from Grants.gov)
. Proposal Abstract
. Proposal Narrative
Budget and Associated Documentation
Budget Worksheet and Narrative (attachment)
. Indirect Cost Rate Agreement (if applicable) (see OJP Grant 6pplication Resource
Guide)
. Financial Management and System of Internal Controls Questionnaire (see OJP
r nt lic tin Resource Guide)
Additional Application Components
. Research and Evaluation Independence and Integrity (see OJP Grant lic ti n
Page 36 of 38
o-BJA-2023-1 71 790
599
r1%
Nesource Guide)
. Memorandum of Understanding (if applicable)
* FY23 JAG - Certifications and Assurances_by the Chief Executive of t
Government
Disclosures and Assurances
a Disclosure of in ctivities (see OJP GrgplAppliggtin Resource
Guide)
* Applicant Disclosure of Duplication in Cost Items (see OJP Gra,nt_62p,1ication
Resource Guide)
a DOJ Certified Standard Assurances (see OJP Grant licatin Resource Guide.)
a DOJ Certifications Regarding Lobbying, Debarment, Suspension and Other
Responsibility Matters; Drug-Free Workplace Requirements; Law Enforcement and
Community Policing (see OJP Grant lication Resource Guide)
a Applicant Disclosure and Justification — DOJ High Risk Grantees (if applicable)
(see OJ r nt lication Resource Guide)
Review, Certify and Submit Application in JustGrants
. Any validation errors will immediately display on screen after submission.
a Correct validation errors, if necessary, and then return to the "Certify and Submit"
screen to submit the application. Access the licatin Submission Validation
Errors Quick Reference Guide. for step-by-step instructions to resolve errors prior to
submission.
e Once the application is submitted and validated, a confirmation message will
appear at the top of the page. Users will also receive a notification in the "bell"
alerts confirming submission.
If no JustGrants application submission confirmation email or validation is received, or if
error notification is received.-
• Contact the JustGrants Service Desk at 833-872-5175 or
Jut Grant§,.�Su�o�rt�u�sdon �oy regarding technical difficulties. See the OJP Grant
Application Resource Guide for additional information.
Standard Solicitation Resources
OJP Grant lication Resource Guide provides guidance to assist OJP grant applicants
in preparing and submitting applications for OJP funding.
DOJ Grants Financial Guide serves as the primary reference manual to assist award
recipients in fulfilling their fiduciary responsibility to safeguard grant funds and to ensure
funds are used for the purposes for which they were awarded. It compiles a variety of
laws, rules and regulations that affect the financial and administrative management of
DOJ awards. This guide serves as a starting point for all award recipients and
subrecipients of DOJ grants and cooperative agreements in ensuring the effective day-
to-day management of awards.
Page 37 of 38
O-BJA-2023-171790
600
JustGrants Resourc it is an entryway into information about JustGrants and the
grants management system itself. Through this portal both award recipients and
applicants can access training resource and user support options, find frequently asked
questions and sign-up for the JustGrants Update e-newsletter.
Jut r nt lic ti n Submission Tr inin offers helpful information and
resources on the application process. This training page includes e-learning videos,
reference guides, checklists and other resources to help applicants complete an
application.
Virtual Q&A Sessionsare advertised here and provide opportunities for users to receive
topic-specific training, direct technical assistance, and support on JustGrants system
functionality.
Page 38 of 38
o-BJA-2023-1 71 790
601