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Item C04 C4 BOARD OF COUNTY COMMISSIONERS COUNTY of MONROE Mayor Craig Cates,District 1 The Florida Keys Mayor Pro Tern Holly Merrill Raschein,District 5 Michelle Lincoln,District 2 James K.Scholl,District 3 m' David Rice,District 4 Board of County Commissioners Meeting October 18, 2023 Agenda Item Number: C4 2023-1533 BULK ITEM: Yes DEPARTMENT: Sheriffs Office TIME APPROXIMATE: STAFF CONTACT: Tamara Snider N/A AGENDA ITEM WORDING: Approval of a Memorandum of Understanding (MOU) between the Monroe County Sheriffs Office and Monroe County Board of County Commissioners to apply for reimbursement of funds from the Urban Area Security Initiative(UASI) FY 2022 Grant/Homeland Security. ITEM BACKGROUND: This item is a companion item to the July 19, 2023 agenda item D8. In the February 2023 (Emergency Management) agenda item, the County entered into a Memorandum of Agreement with the City of Miami for acceptance of funds through the FY 2022 Urban Area Security Initiative(UASI) grant program under Agreement Number: EMW-2022-SS-00029-SO1 / Subgrant Agreement#R0588 for $264,836.00. This item now approves the Memorandum of Understanding (MOU), whereby the County will transfer 50% of the funds ($132,418.00) obtained from the UASI grant program to the Sheriff's Office for the purchase of equipment approved by the granting agency, as well as other items, and makes the Sheriff's Office contractually responsible for compliance with all the terms and conditions of the MOA with the City of Miami. The transaction will be reported on FY23/24 for both the Sheriff and the BOCC. PREVIOUS RELEVANT BOCC ACTION: The BOCC entered into a Memorandum of Agreement through the Urban Area Security Initiative (UASI) Grant Program for FY 2022. The agreement was between the City of Miami and Monroe County. The BOCC met on July 19, 2023 and approved the grant document. CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATION: Approval 175 DOCUMENTATION: Scanned-2022 UASI Agreement—MCSO---County_-_City_of Miami_.pdf FINANCIAL IMPACT: Total Dollar Value of Contract: $132,418.00 Total Cost to County: $0.00 Grant Funding County Match: $0.00 176 MEMORANDUM OF UNDERSTANDING THIS MEMORANDUM OF UNDERSTANDING is made and entered into this day of .�........-, 2023, by and between the Monroe County Board of County Commissioners, a political subdivision of the State of Florida, whose address is1100 Simonton Street, Key West, Florida 33040, hereinafter referred to as "COUNTY," and The Monroe County Sheriff's Office, hereinafter referred to as "SHERIFF." WITNESSETH WHEREAS, the U.S. Department of Homeland Security Office for Domestic Preparedness has awarded a grant to the State of Florida Division of Emergency Management through the FY 2022 Urban Area Security Initiative (UASI), and WHEREAS, the State of Florida Division of Emergency Management has awarded a subgrant of these funds to the City of Miami through a federally funded subgrant agreement, and WHEREAS, the COUNTY entered into a Memorandum of Agreement with the City of Miami, Agreement Number EMW-2022-SS-00029-S01 /Subgrant Agreement#R0588, by which the City of Miami sub-granted the sum of two hundred and sixty-four thousand eight hundred and thirty-six dollars and zero cents ($264,836.00), of which one hundred thirty-two thousand four hundred and eighteen dollars and zero cents ($132,418.00) was to be given to Monroe County Sheriff's Office for the purchase of equipment approved by the granting agency as well as other items, and WHEREAS, the COUNTY has determined that the public would be best served by providing the SHERIFF's office their portion of the one hundred thirty-two thousand four hundred and eighteen dollars and zero cents ($132,418.00) in funding to purchase law enforcement, as well as other equipment (i.e.; interoperable communications equipment, etc.) approved by the granting agency in accordance with the COUNTY'S agreement with the City of Miami, NOW THEREFORE, in consideration of the mutual understandings and agreements set forth herein, the COUNTY and the SHERIFF agree as follows: 1. TERM - The term of this Agreement is from February 23, 2023, through June 30, 2024, the date of the signature by the parties notwithstanding, unless earlier terminated as provided herein. 2. SERVICES- The SHERIFF will purchase equipment as outlined in the COUNTY'S Memorandum of Agreement with the City of Miami, attached as Attachment A and made a part hereof. 3. OWNERSHIP — The SHERIFF will retain ownership of the approved equipment and will maintain the items on the Sheriffs inventory. 4. FUNDS-The total project budget to be expended by the SHERIFF in performance of the services set forth in this agreement shall be the total sum of $132,418.00. The total sum represents one-half of the federal grant support in the amount of$264,836.00 and matching funds in the amount of$0.00. All funds shall be expended in accordance with the grant agreement. Monroe County Sheriffs Office—MOU UASI FY 2022 Page 1 of 3 177 5. INCORPORATION BY REFERENCE -The provisions of those certain documents entitled "Memorandum of Agreement for Participating Miami UASI Grant 2022 Agency" and all laws, rules and regulations relating thereto are incorporated by reference(Attachment A) and the Monroe County Sheriff's Office shall comply with all of the terms and conditions outlined in Attachment A, including but not limited to compliance with 2 CFR section 200 of the Code of Federal Regulations. 6. BILLING AND PAYMENT - The SHERIFF shall render to the COUNTY, after purchase of the equipment, an itemized invoice properly dated, describing the equipment purchased, the cost of the equipment, and all other information required by the COUNTY for reimbursement. Upon receipt of appropriate documents, the COUNTY shall reimburse the SHERIFF for the said expenditures. 7. TERMINATION - This Agreement may be terminated by either party at any time, with or without cause, upon not less than thirty (30) days written notice delivered to the other party. The COUNTY shall not be obligated to pay for any equipment ordered by the SHERIFF after the SHERIFF has received notice of termination. In the event there are any unused grant Funds, the SHERIFF shall promptly refund those funds to the COUNTY or otherwise use such funds as the COUNTY directs. 8. NOTICES-Whenever either party desires to give notice unto the other, it must be given by written notice, sent by registered United States mail, with return receipt requested, and sent to: FOR COUNTY FOR PROVIDER Monroe County Administrator Monroe County Sheriff Richard A. Ramsay 1100 Simonton Street 5525 College Road Key West, FL 33040 Key West, FL 33040 And Director Monroe County Emergency Management 490 63r' St., Suite 150 Marathon, FL 33040 Either of the parties may change, by written notice as provided above, the addresses or persons for receipt of notices. 9. UNAVAILABILITY OF FUNDS - If the COUNTY shall learn that funding from the City of Miami cannot be obtained or cannot be continued at a level sufficient to allow for the services specified herein, this Agreement may then be terminated immediately, at the option of the COUNTY, by written notice of termination delivered in person or by mail to the SHERIFF at its address specified above. The COUNTY shall not be obligated to pay for any equipment ordered by the SHERIFF after the SHERIFF has received notice of termination. 10. COMPLIANCE WITH LAWS AND REGULATIONS - In providing all services pursuant to this Agreement, the SHERIFF shall abide by all statutes, ordinances, rules, and regulations pertaining to, or regulating the provision of, such services, including those now in effect and hereafter adopted, and particularly Article 1, Section 3 of the Constitution of the State of Florida and Article 1 of the United States Constitution, which provide that no revenue of the Monroe County Sheriff's Office—MOU UASI FY 2022 Page 2 of 3 178 state or any political subdivision shall be utilized, directly or indirectly, in aid of any church, sect or religious denomination or in aid of any sectarian institution. Any violation of said statutes, ordinances, rules, or regulations shall constitute a material breach of this Agreement immediately upon delivery of written notice of termination to the SHERIFF. If the SHERIFF receives notice of material breach, it will have thirty days in order to cure the material breach of the contract. If, after thirty (30) days, the breach has not been cured, the contract will automatically be terminated. 11. ASSIGNMENTS AND SUBCONTRACTING- Neither party to this Agreement shall assign this Agreement or any interest under this Agreement, or subcontract any of its obligations under this Agreement, without the written consent of the other. 12. ENTIRE AGREEMENT (a) It is understood and agreed that the entire Agreement of the parties is contained herein, and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. (b) Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties. IN WITNESS WHEREOF, the parties to this Agreement have caused their names to be affixed hereto by the proper officers thereof for the purposes herein expressed at Monroe County, Florida, on the day and year first written above. (SEAL) BOARD OF COUNTY COMMISSIONERS ATTEST: KEVIN MADOK, Clerk OF MONROE COUNTY, FLORIDA By:____.......� ....... . ............ y: Deputy Clerk Mayor/Chairman MONROE COUNTY SHERIFF'S OFFICE Approved&s to form and leg sl suffdmic '4 oboe Comity A,ttmue r s Office B miMm C uistura Car Assistant County Attorneyy• '� Ila Title. 5.................................................................................... MOWOE CD %iERiFF"3 OFFiCE ABOVE AS TO FORM: K J. McCUIIJ►H �/w GENERAL C °° EL DATE: Monroe County Sheriffs Office—MOU UASI FY 2022 Page 3 of 3 179 �,I•o°�61111 l��I I�!i� )r,Lal,ltilrl ./,P'Ik�1I .'FR!^J Mpti W08 � r I fN m, August 31,2023 Shannon Davis-Weiner, Director Monroe County Emergency Management 490 63rd St. Ocean Suite 150 Marathon, FL 33050 Re: Monroe Count Award Letter—UASI 2022 GY Dear Ms. Davis-Weiner This letter serves as official notification that Monroe County has received funding for the following projects: .. ------ __ _____ -z �w Grant Year Line Item Description of Project Allocation 2022 2022-11A 2 Forklifts for Monroe Airport $90,000.00' 2022 2022-05D �CybersecurityAssessmentandTraining $30,000.00 2022 2022-060 Position Specific ICS Training $12,418.00 ................ ........ Y.._... ...... ........................... 2022 p 2022-15B Monroe County APX6000 700/800 $132,418.00� JJJJ Model 2 5 Portable Please refer to the Funding Year of 2022 Miami UASI MOA(Agreement#R0588) between the City of Miami and Monroe County for more information and stipulations. The period of performance for the UASI 2022 projects expires June 30, 2024, and the reimbursement packages are to be submitted no later than July 15, 2024. Project timelines and benchmarks shall be clearly communicated to the administrating agency (City of Miami)upon request. Failure to comply with timelines and benchmarks will result in the de-obligation of funds for these projects. If you have any questions, please do not hesitate to contact UASI Program Manager, Andrea Becraft at(305)416-5454 or via email at abef, raft rf rl,a„;;'� K1":g,i.i,I Sin,erely, Adrian As�t�� " w.; (A n Plasencia, �nt Fire Chie Emergency Manager/UASI Administ or Division of Emergency Management Department of Fire-Rescue AP/ab �u,V',W/'�Il II o"r,�,ltil II 11,11 �,FJDM�ion of 1 rri�r��u y Yee,+ �� rrr,;ry f V 1.a 4�rtiioi Il}��Yfi%�a °Y'Naorfi 11,3 71, 310lif0ii)A,,16 iU';, 180 Kevin Madok, .cm Clerk of the Circuit Court&Comptroller Comptroller— County,Florida DATE: September 1, 2023 TO: Jeff Manning,Sr.Planner Emergency Management FROM: Pamela G.Hancol.C. Sum=.. July 19'BOCC Meeting The following,fully executed, document has been added to the record: D8 Urban Area Security Initiative Fiscal Year 2022 Memorandum of Agreement (MOA) with the City of Miami,concerning a United States Department of Homeland Security, Office of Grants and Training Grant,thirougli the State of Florida Division of Emergency Management Sub-Grant Agreement No. R0588,in the amount of$264,836.00,with no county match required;and authorized the County Administrator or designee to execute any additional documentation related to this MOA. Should you have any questions please feel free to contact me at(305) 292-3550. cc: County Attorney Finance File KEY WEST MARATHON PLANTATION KEY 500 Whitehead Street 3117 Overseas Highway 88770 Overseas Highway Key West, Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 181 ... ............................. .. _ .,,..... m CITY OF MIAMI DOCUMENT ROUTING FORM DEPT. CONTACT PERSON: Maria T. rt EXT. 1672 NAME OF OTHER CONTRACTUAL PARTY/ENTITY: ccCounhe S SAG N A S ACPROCUREMENT PROCESS? DYES X N TOTALCONTRACT AMOUNT: .® FUNDING INVOLVED? D YES X N TYPE OFAGREEMENT: MANAGEMENT AGREEMENT C WORKS AGREEMENT El PROFESSIONAL SERVICES AGREEMENT A N NANO AGREEMENT DGRANTAGREEMENT El INTER-LOCALAGREEMENT EXPERTCONSULTANT AGREEMENT AS AGREEMENT LICENSE AGREEMENT C AS SALE AGREEMENT OTHER:(PLEASE SPECIFY: e ravel of A r�� ant PURPOSEF ITEM(BRIEF SUMMARY): To execute FY 2022 Urban Area ee rity Initiative "UA " ®Memorandum ofA. ree e f" A"I COMMISSION APPROVAL DATE:2/23/2 2 F ® — 25 NAC N NO.:. ® .: 95 IF THIS DOES NOT REQUIRE COMMISSION APPROVAL,PLEASE EXPLAIN: ROUTING INFORMATION Date PLEASE PRINT AND SIGN ........ ....... ........ ...... ......... ........ ......... ......... PRINT:T r .d by. APPROVALY C August 29, 202i3 1 09®0 rEDSIGNATURE:... .._ ------., _.__� ._PRINT:A - MANAGEMENTSUBMITTED TO RISK August 29, 20Z3 1 09 09 19 EDr—W SIGNATUREI g .... � . a PRINT: ... ....... . u SUBMITTED TO CITY Y August 30, 2023 1 19:28:2 SIGNATURE ...............a. ........ .... PRINT: APPROVAL BY ASSISTANT CITY MANAGER SIGNATURE: PRINT: ART NORIEGA. RECEIVED BY CITY MANAGER August 31, 2023 1 09a07m 5F uSugnedbv: SI(3I�IAT[7REo ...... ......... ......... ......... ......... ......... ......... ........ ................................................ _....... .... ux .,m. PRINT; 1) ONE ORIGINAL TO CITY CLERK, SIGNATURE: 2) ONE COPY TO CITY ATTORNEY'S OFFICE, PRINT: SIGNATIJRE� 3) REMAINING ORIGINAL(S) TO ORIGINATING DEPARTMENT PRINT` SIGNATURE: PLEASE ATTACH THIS ROUTING FORM TO ALL DOCUMENTS THAT REQUIRE EXECUTION BY THE CITY MANAGER 182 MEMORANDUM OF AGREEMENT URBAN AREA SECURITY INITIATIVE FY 2022 "Monroe County" Agreement Number: R0588 FAIN Number: EMW-2022-SS-00029-S01 CFDA#:97.067 This Agreement is entered into this 31 day of ,,,,,,,,,,,,,,_August 2023, by and between the City of Miami, a municipal corporation of the State of Florida, (the"Sponsoring Agency") and Monroe County, (the`Participating Agency"). RECITALS WHEREAS,the U.S. Department of Homeland Security(USDHS)is providing financial assistance to the Miami urban area in the amount$14,012,500 dollars through the Urban Area Security Initiative(UASI) Grant Program 2022; and WHEREAS, the Sponsoring Agency is the coordinating agent for the Miami UASI Grant Program 2022; and WHEREAS, as the USDHS requires that the urban areas selected for funding take a regional metropolitan area approach to the development and implementation of the UASI Grant Program 2022 and involve core cities, core counties, contiguous jurisdictions, mutual aid partners,and State agencies;and WHEREAS, the 2022 Urban Area has been defined Miami and Ft, Lauderdale collectively and anticipates sub-granting a portion of the UASI funds in accordance with the grant requirements;and WHEREAS,the City Commission, by Resolution No. R-23-0095.adopted on February 23 2023 has authorized the City Manager to enter into this Agreement with each participating agency on behalf of the City of Miami;and WHEREAS, the Sponsoring Agency wishes to work with the participating agencies through the Urban Area Working Group process to enhance Miami and its surrounding jurisdictions ability to respond to a terrorist threat or act. NOW THEREFORE, in consideration of the foregoing, the parties hereto agree as follow: i 183 I. PURPOSE A. This Agreement delineates responsibilities of the Sponsoring Agency and the Participating Agencies for activities under the UASI Grant Program 2022 which was made available by the U.S. Department of Homeland Security and the State of Florida Division of Emergency Management(FDEM). B. This Agreement serves as the Scope of Work between the Participating Agency and the Sponsoring Agency. II.SCOPE A. The provisions of this Agreement apply to UASI Grant Program 2022 activities to be performed at the request of the federal government, provided at the option of the Sponsoring Agency, and in conjunction with, preparation for, or in anticipation of, a major disaster or emergency related to terrorism and or weapons of mass destruction. B. No provision in this Agreement limits the activities of the Urban Area Working Group or its Sponsoring Agency in performing local and state functions. III.DEFINITIONS A. Critical Infrastructure: Any system or asset that if attacked would result in catastrophic loss of life and/or catastrophic economic loss management of resources (including systems for classifying types of resources); qualifications and certification; and the collection, tracking, and reporting of incident information and incident resources. B. Core County: The County within which the core city is geographically located. The core city is the City of Miami. C. UASI Grant Program 2022: The UASI Grant Program 2022 reflects the intent of Congress and the Administration to enhance and quantify the preparedness of the nation to combat terrorism and continues to address the unique equipment,training,planning,organization and exercise needs of large high threat urban areas, and program activities must involve coordination by the identified core city, core county/counties, and the respective State Administrative Agency. Funding for the UASI Grant Program 2022 was appropriated by U,S. Congress and is authorized by Public Law 108-11, the Emergency Wartime Supplemental Appropriations Act, 2003. The funding will aid in building an enhanced and sustainable capacity to plan, prevent, protect, mitigate, respond to, and recover from threats or acts of terrorism for the selected urban areas. D. National Incident Management System (NIMS): This system will provide a consistent nationwide approach forfederal,state,and local governments towork effectively and efficiently together to prepare for, respond to, and recover from domestic incidents, regardless of cause, size, or complexity. To 2 184 0 provide for interoperability and compatibility among Federal, State, and local capabilities,the NIMS will include a core set of concepts, principles, terminology, and technologies covering the incident command system; multi-agency coordination systems; unified command and training. E. Urban Area Working Group (UAWG): The State Administrating Agency Point of Contact(SAA POC) must work through the Mayor/CEOs from all other jurisdictions within the defined urban area to identify POCs from these jurisdictions to serve on the Urban Area Working Group. The Urban Area Working Group will be responsible for coordinating development and implementation of all program elements, including the urban area assessment,strategy development, and any direct services that are delivered by the grant. F Urban Area: An urban area is limited to inclusion of jurisdictions contiguous to the core city and county/counties, or with which the core city or county/counties have established formal mutual aid agreements. IV. SPONSORING AGENCY SHALL BE RESPONSIBLE FOR. A. Providing an administrative department, which shall be the City of Miami Fire-Rescue Department, authorized to carry out the herein agreed upon responsibilities of the Sponsoring Agency. B. Coordinating with named counties and cities,with the respective State Administrative Agency,and with the FDEM and USDHS. C. Conducting a comprehensive Urban Area Assessment, which will in turn guide the development of an Urban Area Stakeholder Preparedness Review. D. Ensuring the participation of the following critical players in the assessment and strategy development process: law enforcement, emergency medical services, emergency management, the fire service, hazardous materials, public works, governmental administrative, public safety communications, healthcare and public health. E. Developing a comprehensive Urban Area Stakeholder Preparedness Review and submit to the SAA POC. F. Complying with the requirements or statutory objectives of federal law as stipulated in"Exhibit#1". G. Ensuring satisfactory progress toward the goals or objectives stipulated in "Exhibit#1". H. Following grant agreement requirements and/or special conditions as stipulated in"Exhibit#1",. 3 i s 1851 I. Submitting required reports. V. THE PARTICIPATING AGENCIES SHALL BE RESPONSIBLE FOR: A. Providing an administrative department, which shall be the main liaison and partner with the City of Miami Fire-Rescue Department, authorized to carry out the herein agreed upon responsibilities of the Sponsoring Agency. B. Participating Agencies and any sub-grantees must abide by the grant requirements including budget authorizations, required accounting and reporting expenditures, proper use of funds, and tracking of assets as stipulated in"Exhibit#1". C. Submitting quarterly reports to the City of Miami detailing the progress of projects to include direct purchases of equipment or services as stipulated in"Exhibit#1". D. Complying with all UASI Grant Program 2022 requirements as stipulated in"Exhibit#1". E. Participating as a member of the Urban Area Working Group to include coordinating with and assisting the City of Miami in conducting a comprehensive Urban Area Assessment, which in turn will guide development of an Urban Area Stakeholder Preparedness Review. F. Ensuring the participation of the following critical players in the assessment and Stakeholder Preparedness Review development process: law enforcement, emergency medical services, emergency management, the fire service, hazardous materials, public works, governmental administrative, public safety communications, healthcare and public health. G. Assisting the sponsoring agency in development of a comprehensive Urban Area assessment and Stakeholder Preparedness Review. H. Complying with the requirements or statutory objectives of federal law as stipulated in"Exhibit 91 I. Ensuring satisfactory progress toward the goals or objectives as stipulated in"Exhibit#1". J. Submitting required reports as prescribed by the Sponsoring Agency as stipulated in"Exhibit#1". K. Maintaining an equipment inventory of UASI purchased items. L. Ensure that equipment obtained from the UASI Grant Program 2022, as identified in "Exhibit#2", is readily available for use by personnel trained to use such equipment for actual emergencies, special 4 186 events or exercises. Also, ensure that such equipment is readily available for onsite monitoring by DHS, FDEM, and the Sponsoring Agency. If the Participating Agency is incapable of staffing the equipment, such equipment shall be made available to another Participating Agency for use during any actual emergencies, special events or exercises. Failure to ensure equipment availability may result in loss of funding and/or equipment to the Participating Agency. M. All equipment obtained from the UASI Grant Program 2022, as identified in "Exhibit 2", is the sole responsibility of the receiving agency. This includes, where applicable, maintenance, replacement, training on equipment, and insuring of equipment and personnel, and compliance with intra-agency auditing requirements. VI.THE SPONSORING AGENCY AND THE PARTICIPATING AGENCY AGREE: A. That funding acquired and identified for the Urban Area Security Initiative will be administered solely by the Sponsoring Agency. B. The Participating Agencies will provide financial and performance reports to the sponsoring agency in a timely fashion. The Sponsoring Agency will prepare consolidated reports for submission to the State of Florida as stipulated in"Exhibit 1". C. The Sponsoring Agency is not responsible for personnel salaries, benefits, workers compensation or time related issues of the Participating Agency personnel. D. The Sponsoring Agency and Participating Agency are subdivisions as defined in Section 768.28, Florida Statutes, and each party agrees to be fully responsible for the respective acts and omissions of its agents or employees to the extent permitted by law. Nothing herein is intended to serve as a waiver of sovereign immunity by any party to which sovereign immunity may be applicable. Nothing herein shall be construed as consent by a municipality, state agency or subdivision of the State of Florida to be sued by third parties in any manner arising out of this Agreement or any other contract. E. This is a reimbursement grant that requires the Participating Agencies to purchase, receive, and pay invoices in full for equipment, services, and allowable personnel costs PRIOR to submitting the same for reimbursement to the Sponsoring Agency. VII. FINANCIAL AGREEMENTS A. Financial and Compliance Audit Report: Recipients that expend $750,000 or more of Federal funds during their fiscal year are required to submit an organization-wide financial and compliance audit report. The audit must be performed in accordance with the U.S. General Accounting Office Government Auditing Standards and 2 CFR 200. 5 I i 187 ; i d B. The Secretary of Homeland Security and the Comptroller General of the United States shall have access to any books, documents, and records of recipients of UASI Grant Program 2022 assistance for audit and examination purposes, provided that,in the opinion of the Secretary of Homeland Security or the Comptroller General, these documents are related to the receipt or use of such assistance. The grantee will also give the sponsoring agency or the Comptroller General, through any authorized representative, access to and the right to examine all records, books, papers or documents related to the grant. C. Financial Status Reports are due within 14 days after the end of each calendar quarter.A report must be submitted for every quarter that the award is active, including partial calendar quarters, as well as for periods where no grant activity occurs as stipulated in"Exhibit 1". D. Submit progress reports to describe progress to date in implementing the grant and its impact on homeland security in the state. E. All financial commitments herein are made subject to the availability of funds and the continued mutual agreements of the parties as identified in"Exhibit 2". Vlll. CONDITIONS,AMENDMENTS,AND TERMINATION A. The Participating Agency will not illegally discriminate against any employee or applicant for employment on the grounds of.race, color, religion, sex, age, or national origin in fulfilling any and all obligations under this Agreement. B. Any provision of this Agreement later found to be in conflict with Federal law or regulation,or invalidated by a court of competent jurisdiction, shall be considered inoperable and/or superseded by that law or regulation. Any provision found inoperable is severable from this Agreement,and the remainder of the Agreement shall remain in full force and effect. C. This Agreement may be terminated by either party on thirty (30) days written notice to the other party at the address furnished by the parties to one another to receive notices under this agreement or if no address is specified, to the address of the parties' signatory executing this contract. D. This Agreement shall be considered the full and complete agreement between the undersigned parties and shall supersede any prior Memorandum of Agreement among the parties,written or oral, except for any executory obligations that have not been fulfilled. 6 188 � E. This Agreement will end on June 30, 2024, unless otherwise extended, by a written amendment duly approved and executed prior to June 30, 2024, unless otherwise extended, at which time the parties may agree to renew the association. Renewal will be based on evaluation of the Sponsoring Agency's ability to conform to procedures, training and equipment standards as prescribed by the grant. IX. MISCELLANEOUS OVERALL Counterparts: Electronic Signatures. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, and such counterparts shall together constitute but one and the same Agreement. The parties shall be entitled to sign and transmit an electronic signature of this Agreement(whether by facsimile, PDF or other email transmission),which signature shall be binding on the party whose name is contained therein. Any party providing an electronic signature agrees to promptly execute and deliver to the other parties an original signed Agreement upon request, SPONSORING AGENCY THE CITY OF MIAMI,a municipal Corporation of the State of Florida ATTEST: DocuSigned by: sw'x.nz m �._ DocuSigned by: p f '�:'�� DocuSigned by: BY: BY: Todd B. Hannon Arthur Noriega City Clerk City Manager APPROVED AS TO FORM AND APPROVED AS TO INSURANCE CORRECTNESS: REQUIREMENTS: DocuSigned by, L DocuSigned by, _)+�� JU E1 EMWE5EEn4F7 BY. Victoria Mendez Ann-Marie Sharpe, Director City Attorney Department of Risk Management 7 189 PARTICIPATING AGENCY �, a� "(sub-recipient" Board of County Commissioners of Monroe County, Florida 4in Madok, Clerk BY- Name: Pamela Hancock NAME: Holly Merrill Raschein Deputy Clerk Title: TITLE: Mayor Pro Tem ......................................................................................_.....w,..-....w.w_ ._............,_ FID#: 59-6000749 DUNS: 073876757 APPROVED AS TO FORM AND CORRECTNESS: Participating Agency Attorney Christina Cory Date:6.29.23 8 190 „ u AGENDA ITEM SUMMARY FORM File ID: #13250 Date: 01/09/2023 Requesting Department: Department of Fire- Rescue Commission Meeting Date: 02/23/2023 Sponsored By: District Impacted: All Type: Resolution Subject: Special Revenue Project- USAI Grant Program 2022 - Fire-Rescue Purpose of Item:o Resolution to establish a Special Revenue Project entitled "Urban Area Security Initiative ("UASI”) Grant Program FY 2022", appropriating funds in the amount of $14,012,500.00 received from the Department of Homeland Security, passed directly through the State of Florida Division of Emergency Management, and authorizing the City Manager to execute Memoranda of Agreements with contiguous partners, outlining their responsibilities in connection with their support of the UASI Project administered by the City of Miami Department of Fire-Rescue. Back round of Item: The United States Department of Homeland Security, through the State of Florida, Division of Emergency Management, has sub-granted the Urban Area Security Initiative ("UASI") Grant Program Fiscal Year 2022 to the City of Miami and contiguous partners in the amount of$14,012,500.00. This program targets homeland security funding to "high threat" urban areas in order to prevent, respond to, and recover from threats or acts of terrorism and other disasters of natural or man-made origin. These funds will be used, as stipulated by the grant, for the purchase of specialized equipment, to conduct exercises, training and administrative services, and for the development of the Urban Area Homeland Security Strategy, and other planning activities, needed to ensure a successful program. It is now appropriate to accept said grant award, establish a special revenue project, and appropriate said grant award therein. In addition, the City Commission authorizes the City Manager to execute Memoranda of Agreements with contiguous partners, Broward County Emergency Management, Broward County Sheriff's Office, the City of Coral Gables, the City of Coral Springs, the City of Fort Lauderdale, the City of Hialeah, the City of Hollywood, the City of Miami Beach, the City of Miami Gardens, the City of Miramar, the City of Pembroke Pines, the City of Sunrise, Miami-Dade County (Fire, Police and Emergency Management), Monroe County (Fire, Police and Emergency Management), Palm Beach County Emergency Management, Palm Beach County Sheriffs Office, the Village of Bal Harbour, the Village of Key Biscayne, and regional projects shared across the entire 191 region that include the members listed above as well as Florida Department of Law Enforcement, setting forth the parties' responsibilities in connection with the development and support of the UASI Program FY 2022, which is administered by the City of Miami Department of Fire-Rescue. Budget Impact Analysis. Item is Related to Revenue Item is an Expenditure Total Fiscal Impact: 14 012.500.00 Special Revenue Account No: 11100.189000.431000.0000.00000 Reviewed By Department of Fire-Rescue Ty McGann Fire Department Review Completed 01/10/2023 7:21 AM Department of Fire-Rescue Johnny Duran Fire Budget Review Completed 01/10/2023 7:37 AM Department of Fire-Rescue Eloy Garcia Fire Chief Review Completed 01/10/2023 8:00 AM Office of Management and Budget Pedro Lacret Budget Analyst Review Completed 01/11/2023 3:13 PM Office of Management and Budget Marie Gouin Budget Review Completed 01/11/2023 5:56 PM City Manager's Office Arthur Noriega V City Manager Review Completed 01/11/2023 6:57 PM Legislative Division Valentin J Alvarez Legislative Division Review Completed 01/20/2023 12:38 PM Office of the City Attorney Thomas M.Fossler ACA Review Completed 02/09/2023 3:11 PM Office of the City Attorney Victoria M66ndez Approved Form and Correctness Completed 02/10/202312:07 PM City Commission Nicole Ewan Meeting Completed 02/23/2023 9:00 AM Office of the Mayor Mayor's Office Signed by the Mayor Completed 03/02/2023 3:08 PM Office of the City Clerk City Clerk's Office Signed and Attested by the City Clerk Completed 03/02/2023 3:27 PM Office of the City Clerk City Clerk's Office Rendered Completed 03/02/2023 3:27 PM 192 City of Miami City Hall °� o°° t'oas�� A 3500 Pan American Drive Legislation Miami,FL 33133 � Resolution www.miamigov.com Enactment Number: R-23-0095 File Number: 13250 Final Action Date:212312023 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ESTABLISHING A NEW SPECIAL REVENUE PROJECT TITLED "URBAN AREA SECURITY INITIATIVE ('UASI') GRANT PROGRAM FISCAL YEAR 2022" AND APPROPRIATING FUNDS FOR THE OPERATION OF THE SAME IN THE AMOUNT OF $14,012,500.00 CONSISTING OF A GRANT FROM THE UNITED STATES DEPARTMENT OF HOMELAND SECURITY DIRECTLY TO THE STATE OF FLORIDA'S DIVISION OF EMERGENCY MANAGEMENT ("GRANT AWARD"); AUTHORIZING THE CITY MANAGER TO ACCEPT THE GRANT AWARD AND TO EXECUTE THE FEDERALLY-FUNDED SUBGRANT AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER NECESSARY DOCUMENTS, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, IN ORDER TO IMPLEMENT THE ACCEPTANCE OF AND COMPLIANCE WITH THE GRANT AWARD; AUTHORIZING THE CITY MANAGER TO EXTEND THE FISCAL YEAR 2022 UASI GRANT PROGRAM, AS NECESSARY; AUTHORIZING THE EXPENDITURE OF FUNDS TO VARIOUS GOVERNMENTAL AGENCIES DESIGNATED FOR HOMELAND SECURITY EXPENSES PURSUANT TO THE UASI GRANT GUIDELINES; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE MEMORANDA OF AGREEMENTS, IN SUBSTANTIALLY THE ATTACHED FORM, WITH CONTIGUOUS PARTNERS OF THE CITY OF MIAMI ("CITY") SETTING FORTH THE PARTIES' RESPONSIBILITIES IN CONNECTION WITH THE DEVELOPMENT AND SUPPORT OF THE UASI PROJECT ADMINISTERED BY THE CITY'S DEPARTMENT OF FIRE-RESCUE, CONTINGENT UPON FUNDING OF THE PROJECT BEING SECURED. WHEREAS, the United States Department of Homeland Security ("USDHS") is authorized by the Emergency Wartime Supplemental Appropriations Act of 2003 to provide funds to states for subsequent distribution to selected urban areas to address the unique equipment, training, planning, exercise, and operational needs for large urban areas and to assist states in building an enhanced and sustainable capacity to prevent, respond to, and recover from threats or acts of terrorism; and WHEREAS, the USDHS, through the State of Florida's Division of Emergency Management("FDEM"), has sub-granted an Urban Area Security Initiative ("UASI") Grant Program for Fiscal Year(TY") 2022 to the City of Miami ("City") in the amount of $14,012,500.00 ("Grant"); and WHEREAS, the City's Department of Fire-Rescue ("Fire") will use the Grant to continue to address the unique equipment, training, planning, exercise, and operational needs of the City and its contiguous partners and to continue building an enhanced and sustainable capacity to prevent, respond to, and recover from threats or acts of terrorism ("Project"); and 193 WHEREAS, in accordance with the UASI Grant Program FY 2022, the attached Memoranda of Agreements ("MOAs") with the contiguous partners of the City, including Broward County Emergency Management, Broward County Sheriffs Office, the City of Coral Gables, the City of Coral Springs, the City of Fort Lauderdale, the City of Hialeah, the City of Hollywood, the City of Miami Beach, the City of Miami Gardens, the City of Miramar, the City of Pembroke Pines, the City of Sunrise, Miami-Dade County(Fire, Police and Emergency Management), Monroe County (Fire, Police and Emergency Management), Palm Beach County Emergency Management, Palm Beach County Sheriffs Office, the Village of Bal Harbour, the Village of Key Biscayne, and the Florida Department of Law Enforcement (collectively "Contiguous Partners"), will set forth the parties' responsibilities in connection with the development and support of the FY 2022 UASI Grant Program administered by Fire contingent upon funding of the Project being secured; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The following new Special Revenue Project is established and resources are appropriated as described below: FUND TITLE: UASI Grant Program Fiscal Year 2022 RESOURCES: USDHS directly to FDEM $14,012,500.00 APPROPRIATIONS: $14,012,500.00 Section 3. The City Manager is authorized' to accept the Grant and to execute the federally funded sub-grant agreement, in substantially the attached form, for the Project. Section 4. The City Manager is authorized' to negotiate and execute any and all other necessary documents, all in forms acceptable to the City Attorney, in order to implement the acceptance of and compliance with the Grant. Section 5. The City Manager is further authorized' to extend the FY 2022 UASI Grant Program, as necessary. Section 6. The City Manager is authorized' to execute MOAs, in substantially the attached form, with the Contiguous Partners of the City for the purpose of setting forth the parties' responsibilities in connection with the development and support of the FY 2022 UASI Grant Program administered by Fire, contingent upon funding of the Project being secured. Section 7. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions. 2 If the mayor does not sign this Resolution, it shall become effective at the end of ten (10)calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. 194 APPROVED AS TO FORM AND CORRECTNESS: ..� ttor ey t rra�� tic sty 211 0120 2 3 195 Aonmuim A Number.PAM FUDEI ILY PUMOOD,SUBAWARD AND GRANT AGRIMIV 910 2 G.F.R.1200.1 stelae(fiat a'subAward racy be pmvldiW*mob any tom of Magi agreement kWuding an apremnent that the pass-V mO enW vmWdem a'oont W As dewed by 2 C.F.R.SM.1,'pass4WVh en Wmom"A wrWedsral mn4(tint provldea a Bubo d to a SvbAedptenf to*arty out part of a POO"program,' As defined by 2 t1.F'A j200.1,MOub-Raclpfenr mom'a non-erlt3rall er4ty that recahm a v*werd ftm s pose-through w*r to paq out part of a Federal awed." Ae ddhted by2 OAR§200.1,"Fermi award'means TsdwM ftWil assWettce thats non4%clsrat onthy naoefves dh+eotly ftm a Federal awarclfng Agency or indlredy from A paas-huouoh enk As defined by 2 O.F.P.§=.t, varcr means V kwwd provided bye pses-thmWh entity to a Sub. Redoentfome SaV44a dpWAto.carry outpart ofa Federal award rebedved by the pass4rough envy' Ills foiF wbv MrMoUn Is pmvfded purawnt to 2 C.F.R.§200.1ft 8454 odplehvs name: Mcfkagaza Si arrl's urrfque errtl<y Ide ntltler: �,Q72 2U781 FWerd Award IdertlBb atlon Nutribw(FAdN7 6ASN-2o22..�i&00 of Fed"Avol Bate: Subav+ard POW.of Pertonnance SW wA End Da* Amow t d Podetal»Qb RW..bY thle Vownerih -SI 012..600.00� Total AmMA of Federal Funds OblNsise td the Sul-Recdplart by the pass4hmugh oft to h*xM fhfo Agrmsmsvi h Towl;M vtofthe Federal Award.rxammlf ed tot9 eSu"eolpisM by the passArough an": Fedart awwd p qed desa ftdork(sae F1'ATA): Name of Fedtnl wmrft aganc}r; DOaL of Homland Be Name of past tt ouah erttlty, FL QMl61on d9mmenav Mrad.. Conrad lrrftmna&m for the pass-through w4ty. 2566--SWmwd'4 Tevehasew,FW&3=0-, Asa lstanoo LisWas.Number and Tide smg Whe ftr the award la R8,I:l: IndkW cost rsb 11cir the Federal sward. 0 196 TNJS AGREEMENT is ontened Into by the State of Plorlda,Dlvlslon of Emergenoy Management,with headquarters in TaWtAssee,Florida(heralnafter Worred to as the"Dlvlelon"),and Mly of Misimi(Fire Rescue),(haraineftertafbrrod to as the"Sub-Raolplent"). Vorft purposes of this Agreement,the Dtvtslon serves as the pawtttrough entity for A'rpdoral award,and the 64btReGpient some#as tho red0ant of a subta*Rrd, THIS AGRSSMENT Ili.ENTERED INTO BASED ON T.HE FOLLAWINA REPRESENTATIONS: A, The Sm"edple*tsprpsents that it Is f*qualK4ed:and elEglbla ta,rerlelve these grant funds to provide theaerWme ldentlNe�herein; 3, The State of F"!U received thaw grant fundsfrot»the"ral government,and the biviskm has'the authodbrfo subgrant thesa-•tunds to fha 60-Reclplent upon the terms and conditions outllned below;and, C. The Dlvlsl'on has statutory authority to disburse the fundauftdar this Agreement. THEREFC)RE,the DIviston and the Sul., ecap)ent agree to the following; (i) P,PpL CAft N,oF,sTATE lAwto TH1S.AG E kNT 2 C.F.F .§200,3CQ(a)provid";"#wash state must Mend and aoourtl 1W the Forlaral award in moom*ncowith stata tavfs and proaedura_s for expa>*)a and accounting for the,sfotWs own funds,,.:' Therefore,section 21.0,071,Florida statutes,entitled"Agreements funded with federal Qr state aeslstanW applies to this A&atttant, a, The Sub-Reelplent'e perWmtance under:3tiis Agroemaht Is subject to 2 C.F,R.Part Zan,entitled"t lnl nn Admbit*aftve Raqulrements,Cost PrJnclples,and Audlt Rsqulmmants.for raderel Awwrft." b. Aa required by t3ectf#rt zf 6,87f{1�,1wCorfda Statutes:this Agreerosnt 1iicTaadea; 1. A provlsfor;specifying a scope of work that of early estabtishe8 fhe tssl(a that Sub*Reofplerrt Is-"Ired to petl'or;n, If. 'A prevision dividing the-agmemAnt kia quantltlable urdto bf defivemWedthst musf be r"ved and acceptsd in yMffng by the Division belbre payment. Eaoh deliverable mu4t be dlreotty raoW to.the scope of want and spec Wytho raqulred rrdnlmum level of sendoe to be performed and tho criteria for evaluating the sucaessAg completion of each.dellvemble. 111. •AoroAsion spA*Ing the flnerioCatconsequan66s that apply it the%Ib- F ec*nt falls to perl'acr-! a minlrC3urrt facet[of mvlGe requtked by the agreement, N. A provision.atpecifyIng that the Sub-R")ent may expend funds only for allowable costs resultirtp Pram obiigatigris lhourred duft the speolfled afgrowent ppjlod. Y. A provlslon aped ying that any balance ofunobElgatod Rattle whloh ha been advanced or paid must be refunded to the{�ivl�arr g 197 Vt. A provision spe*ing that any funds pact In excess of the amount to which the Sub-Raclplont is entitled under the terms and condltione of the agreement must be refunded to the Division, a in addition to the foregoing,the Stub-fteolplent and the Division shall be governed by ell+appiioable State and Federal taws,rules and regulations,Including those Identified InAttachment D. Any express reference in this Agreement to a particular statute,rule,or regulation In no way Implies that no other statute,rule,or regulaton applies, M COME80 a, In accordance with$eotlon 215.971(2),Florlda Statutes,the Division's Grant Manager shall be responsible for enforcing performance of this Agreement's terms and oandlflons and shall serve as the Dlvialon's Dotson with the Sub-Reolpient. As part of his/her duties,the Qmnt Manager for the Division shall: I. Monitor and dooument Sub4toolpientperformance,and, Il, Review and document all dellverablea for wh loh the Sub-Redplent requesta payment. b. The Dtvlsbn`s Grwt Manager fbrlhis Agreement is., JAMIIS 'Jawsm e13 WOUNG . 2W1ft=dM'ftW@Ygd Telephone:AjHj a;9 small:Jam �lgpkot�ebi� o. The name and address of the Representative of the Sub-Reelptent responsible for the administration of this Agreement Is: Asst.ProGhg8drien,eftnuia 444.t 2nd Avenue 10th Floor MIMI,i'l.WISO Telephone: 2QM:41211 , Fax; 306-4164W6 !_mall: d, In the event that different representatives or addresses are designated by either party after execution of this AgreemaK notice of the nams,Mee and address of the now representative will be provided to the other party. (4) TERM$AND CONt]I IONS Pilo Agreement contains all the terms and conditions agreed upon by the ponies. (6) gX CUTION This Agreement may be executed in any number of odunterparts,any one of which may be taken as an original, 3 R 198 {�� t!rle�>�I�rcAne�nt, Wther party may request modifloatlon of Me provlslons of this Agreement Changes Walt are agreed upon'shall be valid only Moll In vM ft,signed by each of the psrifes,and attached to the original of this Agreement m .Qt 5- The Sub•Reolplent shag perform the work In accordance with ths.Sudget and Scope of Work,Attaohments A an4 S of title Agreement (6) PERIQD�QtAt3Ri"EZld t�F. This Agreement shall begin upon execution byboltr partlwu and will won!Os mbar $4,2024 unless termhated eadlsr In accordsnoe wlth the prdv(slans oriRmgraph(17)orthis Agreement, ConsMtentwlth the doMWon of"perlod of performance"corrtalned In 2 C.pA§200.1,the term mpertod of egreement"-.refem to the time during which the Sub-Ileciplent"may Incur tow obilgetbrs to.carry out the work ovOWzed undoe'thls Agrsernwit. In accordance With 9 0,F.R.92011,.they Sub Rsclpterd may receive reimbursement under this Agreernant only for'aA6wabte oosts incurmd during the Imfod of per rormanoo" In aacordsrice with sectlon 216,971(lXd),Florida;�tatutea,the flub-Reciplent may expend funds authorized by this Agresment-gonly for allowable costa resvking from obllgatlons tnawred during" 1ho period of agreement. (9) FUNDW� a. This 1s a cost-reinibursamerd Agreemen4 subject to the w atiablilty of fundtn b, the State of ftdda's performance and oWaft to pay under tits Agreement:Is condwnt upon an annul)appn*datlon-by the l sglel t irb,and subjeot to any modlflcatlon In accordance wlth either t hapterltB,Flodda.&tatutes,orft I-Wda Constitution. o. The Division will relrtr urse-Me Sub-Reclplvnt SIC far allowable costa Incurred by the Sub-Redplent In the successful complatldn-of each deliverable. The maxtrhurn rsirnbursement amount. i`ar each deliverable la otittined I t Attachment A and 0 of this Agreement(48udoeit and!Scope of Worle), The maximum rotmburaerdenot amount tor the entirety aof flits Agreement to$14,81000.00. rf, 'As required by2 C.F.R.§200A18(al,any raqueslfor.paymentt under this AgrmemerA must Include a t MIftcation,eisxnsd.bv pn lei whg-[ .JtuMgEbd J2 tagoltAkd the Sub-Redolent,-. which reads as follows; "Sy signing this report,I aeft to the beat of my knowledge and b6lief#oaf the report-Js true,complate,and aocmrate,acid the expenditures,disburssmente and cash taoeipta are for to purposes and QbJectives set forth In.the terms and condition of the Federal award, lam aware that any falso,-RdWous,or fraudulent k*rmattari,:or ttre omiselon of any material fool,may subject me to orlmlhal, null or actmloletrative ponaltlea-for fl aud,false statemeris,balsb cialms or sod nw.184,(U,S.Code'l'ltls 18, Section 10018nd'Ve-S1,Sections 87.18.2731 and 16014012)." e. The Division will review anyrequftt for rdmbumement by comparing the documentation provided by the 8ub•Redpie1nt against a perronrrance measure;ou8lneOn Attachment R, that clearly d6linsates;- .4 199 t. The required minimum acoeptable level of service to be performed;and, ft. The orfterle for evalua,ling the successful oumpiatlort of each deliverable, f. The parlbrmance measure required by aselion 215.971(1)(b),Florida Statutes, remains consistent with the requirement for a"performance goal",which Is defined In 2 C.F.R.§200.1 as "a target leve[+�f perf'ormanae expressed as a tangible,maaeurnbla ctive,agalnef which actual achlavament oan be compared." It also remains consistent with the requirement,contained In 2 C.F.R, §200.329,that the Division and the Subs-Roolptent"relate financiai data to performenoe goats and objectives of tits Federal award," g, If authorized by the Federal Awarding Agenoy,(hen the Division will relmiburse the Sub•Rocipient for overtime expenses in accordance with 2 CUR§200,430("Com,ponsstlo"ersonal aervloesv)and 2 OX.R.§20DAM (Tompensatlon-4ringo benetlts"). Ifft Sub-Reciplent seeks reimbursoment for overtime expenses for periods when no work Is performed due to veoawn,holiday, furless,fallure of Ole employer to provide wfflctent work,or other similar cause(age 20 U.&C, ,§207(s)(2)),then She Divlaton wail treat tho expense as a fringe benetlt. 2 C,rR§200,431(a)defines fringe benefits as"allowances and services provided by employers to their employees as compensation in addition to regular salarioo and wagda.° Fringe benofits are allowable under this Agreement as Icing as the benelits are reasonable and are required by law,SO-Recipient-employee agreemsnt,or an aWllshed poNcy of the Sub-Recipient. 2 C.RR. §20OA31(b)prnvfdes that the coat of fringe benetlls In the form of reguiercompe+nestion pidd to employees during perfoda of authorized}absences from the Job, ,suolr ev for annual leave,familyretnted leave,slots leave,hoildaya,court leave,military leave, sadminlalrativo leave,and other s>mlMr bonefite,are allowable Y sail of the following criteria are mol- I. 'lliey are provided underestabllshad written leava policies; il, The costs are equitably allocated to all related activitiss,Including Federal rawarda;and, ill. The accounting basis(catch or accnral)selected for costing eaoh type of feeva Is mmistently followed by the non-pedaml entity or specified grouping of employees, h. ff authorizod by the Federal Awerding Agonoy,(hen the Dtvislon will relmbursm the Sub-Reclptent for Travel exponsms in accordance with 2 C.F.R.§2014M As required by the Referonoe 0 W&for State Expenditures,reimbursement for travel must be in accordancs with section 112.061, FloddA 5tatutea,wWah includes submission of Me Balm on the approved state travel voucher, If the Sub- Recipient seeks relntbursement for travel roosts that exoeed tits amounts stated In aectfon 112.081(6)(b), Florida StakOW($B for brealdaat,411 for lunch,and$19 for dinner),than the Sub-Reolptontmustpmalde documentation that., f. The costs are reasonable and do not exceed charges normally allowed by the Sub-Aeolplent In its regular operations ae a result of the ft-Realpterit's written travel policy;and, 0. Participation of the individual in the travel Is necessary to the Federal award, 5 200 I. The Division%grant manager,as required by ascson 216.871(2no),Florida Statutes. shall t000nclis and verify all funds received against all funds expended during(he grant agreement period and produas a final reconclllatlon report. Tho that report must Identify any(undo paid in excess of the expenditures Incurred by the SO-Roulplent. j• As deflned by 2 D.(",R,§200.1,the term Improper paymonV means or occludes; L Any payment chat should not have been made or that was made In an incorrect amount Cnoluding overpayments and underpayments)understatutory,contractual, administrative,or other legally applIcable requirements;and, IL Any payment to an Ineligible p*Ry,any payment for an Ineliglbfe good or serv(ce,any duplicate payment,any payment for a good or aeivice not moolved(except for such payments wbare authartxed by few),any payment that does not account for axodit for applicable •discounts,and any payment where Insuffiolent or lack of documentation prevents a reviewer from t0ceming whether payment was proper, k. Any advance payment under this Agreement Is subs*to sectlon 218.181(16), Mride Sta'Mav,The amount of advanood funds may not exceed the expected cash needs of Sub., recipient Ohio the first ninety(90)days of the term of this Agreement,If an tadVAh"pay+mOl 10 requested,too budget data ion which the request Is based,and a juatlfication sh t tnantshall be inrduded with this Agreement as indtoated in Attachment 9,,Justifiaaation of Advance payment.Attachment E must a3psalfy the amount of advanade dlebursement requested and provide an emanation of the necessity for and proposed Liao oftho funds. i a. As required by 2 C.F.R.§200,837,the Iredesral awarding agency,Inepeators General, l the Comptroller G+aneral of the United States,and the Melon,or any of thelroothvrized representatives, I ! shalf enjoy the right of access,to any documents,papers,or other records of the Sub�Reolpientwhlch are I 1 pertinent to the Federal award,in ardor to make audits,examinations,bxcerpts,and transcripts. 'fl7e right r of access also includes timely and reaes ormbto aoms to the Sub-Redplafs personnel for the purposs bf Interetiew and discussion rallied to such documents. Finally,the right of access Is not limited to" 1 p required raatention period but lasts ass long as tho words are retained. c b, ,As rWIrsd by sectional 20.065(8)(c)and 215,87(S)(b),Florida Statutes,the Division, the Chiof Inspector General of the State of Flofidaa,the Florlde Auditor General,or any of their authorized representatives,shall enjoy the d9bl:of access to any documents,financial statements,papers,or other moords of the Sub-Roaip(ent whloh am pertinent to this Agreement,In order to matte audits, examinations,excerpts,and transcripts. The rightof access also includes timely and reasonable mess #o the Sub-Reelpienfe personnel for the purpose of interview and dleousslon related to such documents. o. As required by 2 O.F.R.§200.334,the Sub.Redpient shall retain sufflolent records to show Its compliance with the terms oaf this Agreement, as well the compllarnc*of all subcontractors or consultants paald from funds under Ibis Agreement for a period of three(3)years from the date of 6 201 su6mMton of ft:flnat expendgurs mport.'The foRowN am tho only eXWWrolothe these($)year regr;rBettlerit: lwinrtli W timcords,.suppwft.domimsd%Mde".r6dofde,and at ot&nori.-fedarpt errdty recgi s par�to Ai Fad,9 14r rdrd mup be ce"W s.pertnd of:threa yes t1'*-0 siafs�P I ubrWs*n.ortt bo].exporwiture repmtor,tr Fedw4.awarda friar sm.ronewed'quart*-ar annuepy, fb m the data,Of fttw:autsirrtgslon.ofttzqusrkferly.or annual flrlaholal Tepm%rtpotty*to rap6ded to the pall"awanft y'or 00s *touah ontity kt Me crash of a Su to ht',Ppde.*#wsMing trcte and►ass-fhc�u i'eurtltlee.rnuatr�ot Wwas ww oftr reawd retedon mquk m"upon-non•- Fodarel a►►d$*. I. .:Ay#*we►#clown,00-wWoww l 6km tt*exp7 fait 0-0# WO Co.1hp..oft's tmW be.mbmod until ali M4eDon,.dDjm or audk#tirc Irnrotving the maaords!rage b"n laolved aiW final.ac ton mtcen. IL Whpn tlio riarred®ial 4+is fiicifte to i4tti .,. iie Fai ptrt►ercplrg apf spnoy for atrdli.,aysra3g t agonq for.audk,_cognksnt sQenc}t Wu ma c ,.ar p rmu t- 6"to a dand'ftr retandon pmiod. 91. Record for MW p ropervW Wj it arqutred*0 Fed" iinda motbe cateli*Ibr 3. yasra_�er�inr�.dtspoaltlot tv: Whorti$oWs-are it°a ofenvd to ormatntatned by th®pesferet awsrdlr agency drpm4hr"h ,eirdt fm-3-ye mt ott mgcdm msntls rAtappll ja to the mn-Fgderslsn*.. Y. Reooro ibr proQrm worn ira matons ate t1w period of.performanw4n*me.oem, rwpteriiti mud'feport ptb tit it>f ri®a ttic perhid of j nnsearee:Who tl*e 14.ai✓toh a Mquirom"t to iptari M mw for tie rya ps"okv to t m ean**9f ft pmw. m home ;tart tmm the and of ttm nm.Fect W on*%,"Yew Ire v. hich tlie.prOrer Ivomos JO earned. vl. frrdlrectod tale OMosaWand,00st ifteatt M plans.Ttb.p aif plti:w*mw the'lauring typ—d dorxrtfrerds.a;A"* lr oupportinq_tee Irrdtrbd cog robe Sri.wr propgsafs wot cctioo om pkm Wid.ww slmgar 9=vfwrig'wmp*4Gns ortho rate ut whft A pattt ler omk p bfoDfa t3#obargatiie(#uob:otc*y"tbruwo ohftebeok ram ot d6mooehe tltty b®rretlt ram}, .. . 1. .ts'stabtnittsd ter nege�#i�On. �Ftha pr+nl�ret;plan,rrruttter'txrtt�utatian3e r�utr�.tc subMltted to the F6dereil Gdvehimenrt 4m ttra ft paw-thrc ugh eritky)to lbrta 6s�baols for negoVomptiberate, the a :t> anitgri pe+dc�d 6pr tGa auppgrarrg morels oaft AM tha dad crfsuch: abrritaston. :2. V.imt Wbnnl 5W tkx'riegotW6n, 11'! i t i plane or.otfre>`onriiputetta► ifiiCib lied #rst0e.a�ti�t�t�fiettia Peita�t.t3averrtprerrt(ur:ta tfie pass-t�rori�r eti�i)�'new purposes,that the blowraWn co period for the;pru i,:pWn..or o=putsgbn and b euppoi ing r000ide:etaftfr 6m the ead.af`the fieoat year far other scaounting pmbd) oovsrsd bps�ie.prop�l, �of ot�ar.e<oti'CpiidaEicn a a i 202 d. In acordanos with 2 C.F.R.1200.335,the Federal awarding agency must request transfer of certain reaorde to its custody from the Division or the Sub-teciplant when it datermirres tip the rowds possess long-term retention value,However,In order to mold duplicate racordkeeping,the Federal awarding agency may make asrrangements for the non-Paderal er ty to retain any r ecotds that are continuously needed for jolnt use a. In 0000rdance with 2 C.F.R.§200.W8,the Division must dye provide or swept paper versions of Agreement Information to and fr m the Sul>Reclplent upon raegwsL #paper copies are submlOod,then the Division rrurst not require more than an original and two aoplee. When origins! reowds are eiacbonlo and cannot to atlered,theta Is no need to orsete and retain paper copies. When oftinal records are paper,eledronlo versions may be substituted through"use of duple atlon or other forms of electronic media provided#At they are subject to pertodlo quality control review$,provide reasonable safeguards against alteration,and remain readable. f. As required by 2 C.F.R.§200,309(ol the t3"eolplent shall take mmonable measures to safeguard protested personatr IdentiA4bte Info matlon and other information the Federal awarding agency or the Division designates as sensitive or the Sub-Reolplent conga sensitive corrshernt with applicable Federal,ststa,local,and tribal lags regarding privacy and obligations of confldenti�Ny. g. Florida's Govelmment in the Sunshine Law(Section 2B8.tf11,Florida Ma4rtes) provides itm cittzens of Flo dda with a right of acme to govemmental pmosodkW and mardatas three, basic r+equlrernerft(1)meetings of public toads or commissions must be open to the pubk(2) remnable notice of such meafts must be given,end,(8)minutes of the meetings must be taken and promptly recorded. The mere racelpt of public ttmds by a prhrat®entity,standing alone,Is Insuf'tiolentto btfng OW entity within the ambit of the open government requirements. Howover,the Government to the Sunshine Law applies to private entities that provide servkoes to governmental agencies and th at act on behalf of those agencies In the agencies'performance of their public duties, If a public agency delegates ft nrmance of its public purpose to a private sty,then,tic the extent that private entity Is pwilormIng that public purpose,the Government In the Sunshine Law applies. For m omple,if a volunteer Ire department provides tirelighting services to a govert>nt al entity and uses lboltitiss and equipment purchssed with public funds,than the Government in the Sunshine Law applies to board of dbredor+s for that volunteer fire deportment. Thug,to the extent that the Oovertment In the Sunshine taw applies to the Sub-Reciple rt based upon the f As provided under"Agreement,ttw meetings of the Sub. ReolpleEnys goveming board or the meetings of arry oubcommlftse makhtg r+eocrnmendatiom to the grnrerning board may be subject to open government MuIrerrerrts. These mestir is$hall be publicly noticed,open to the public,and the minutes of all it*rmllnpls shall be pubtla records,avalleble to the public In accordance with chapter 119,Florida Statutes. h. Florida's POW Records Law provides a right of access to the records of the state and boal governmenaa as well as to private entitles acting onilreir behalf. Unless speehicatiy exempted 8 a 203 from disclosure by the Legislature,all materials made or received by a governmental agenoy(or a private or*acting)on behalf of such an agency)In oorijuriodon w1(h official bualness which arty wood to perpetuate,tornmunicaW,or formalize knowled90 qualify as public records subject to public inspection. The mere receipt of public funds by a private entity,standing alone,Is krsuffloient to bring that entity within the ambit of the public rsoord requirements. However,when a public entity delegates a public function to a private entity,the records generated by the private wrrtlVs perfomtance of that duty be4on* public records. Thus,the nature and scope of the servlc provided by a private entfly determine whether ftt entity le aagng on behalf of a public agency and Is thomfors subject to the requirements of Florida's Public R000rds Law. 1, The Sub-Roolplent shall malntain ail records for tha Sub-Raaiplent and for all subcontractors or consultave to be paid from funds provided under this Agreement,Including documentation of all program casts,In a form sufficient to determine cxamplianoe with fie requirements and objecttves of tits Budget and Scope of Work.Attwhmant A and B»and ek other applicable laws and regulations, IF THE CONTRACTOR. HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 118r FLORIDA STATUTE$, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: (850)815-7871, Remo rds@em.my'Iarl+dal.ccm,or 2556 Shumard Oak Boulevard, TaRlahassse, FL. 323919. a, The Sub`-Recipient @hall comply with tta outfit requirements Gontalned in 2 C.Rk Pad 200,Subpart F. b. In socouriong for the r+A+ Ipt and expenditure,of funde under itals Agreemnt,the Sub-Reclptent ehail follow Generally Accepted Accounting Prbtctpfes("CAAP"), As defined by 2 C.F.R. 1200.11,OOP"has the meaning speolfisd in accounting standards baued by the Government Rovountirkq ftndards hoard(GA213):and the Finanolal Aocountinq Standards Board(FASB)," c, When conducting an audit of the Sub oolplanfs performance under thle Agreement, the Division sha8 use Generally Aamaptsd Govemmmnt Auditing Standards(GAGAS"), As defined by 2 C.1~R§200A,GALAS,"Also known as the Yellow Book,means gertoralty accepted gcvammerct audlttt i; standards Issued by the Comptroller General of the united States,which are applicable to financial audits! d. If err audit shows that all or any portion of the funds disbursed wero not spent In aecondanae with the conditions of this Agreement,the S'u"eool�nt shall be held flabim for reimbursement to the Division of all funds not spent In accordance with thews applicable regulations and Agreement provialone within thirty days after the Division has notified the Sub.Realplent of such non- compliance. 9 n 204 e. The Sub-Reciplent shall have all audits sampleted by an independent auditor,which to defined In Becton 216a7(2)0),Florida Statutes,as van Independent certiflecl public accountant licensed under chapter 473.1 The lndependentauditorsitall stale thatthe audit compiled with the applicable provisions rioted above. The audit must be received by the Division no later then nine months from the and of the Sub•Reciplant`s fiscal year. f. Vie Sub-Reolplent shall%end copies of reporting packages for audits aonduoled in accordance with 2 D.F.R.Fart 200,by or on behalf of the Sub•Reciplent,to the Division at the folloyAng address: DEIMIngieAwd1tQem.myf1oride.00m PB Office of the Inspector�General 250 Shurnard Oak Boulevard Tallahassee,Florida 32SR4100 g. The Sub-Recipient shall send the-Single Audit reporting peckago and porn SF-SAC to the Federal Audit Clearinghouse by submission online at: h.. Tho Sub•Reciplent shall send any management lotterlssued by the auditor to the Division at tiro foliowlhg address: .D,EIUiSI��IaA►t]tfitr�&lem.�ttyfl rida.c�m Mice of the inspector general A856 Shumard Oak Boulevard Tallahassee,Florida 82399-2100 (12)82eORTA a. Consistent with�2 O.F.R.§200,328,the Sub-Rectplen{shell provide the Diviaton with quarterly reports and a close-out report. These repo to shelf include the current status and progress by the Subs-Reolplont and elf subcontractors In aompletlrrg the wrorh.desr ribed In the Soope of Work and the expenditure offunda under this Agreement,la-addition to eny other Information requested by the Division, b. Qu"riy reports are due to the DIvtsYbn no later lhari thirty(30)clays after the.end of e*h quarter of the program year and shall be sent eaoh quarter until submission of the close-out report. The ending dates for each quarter of ths,program year are MOroh 31,June 20,Septsmbor-30,•and December 31. o. The cioss,out report Is dale 60 days after termination of,thfe Agreement or 30 days after complalion-of the activilias contained In thiaAgreemenf,whlohaveriirstomurs, cl, If all required reports-and copies ere not sent try the Division or are not comptet6d Ina manner acceptable to the istvlelon,then the OMelon,may withhold furthor.payments until they ara 10 205 cornpieted or may take other action as stated In Paragraph(16)REMEDIES. "Acceptable to time Division" means that the warts product was completed In accomnos with the Budget and Scope of Work e. The Sub-Reciplent shall provide additional program updates or Nboation that may be requirort by tits Division. 1, The Sub-Recipierd shalt provide addlilonal reports and Iffi m don ldentlfied in Attachment IL f13MQWT4 IN a. Conelstent with 2 D.F.R.§200,320 itme Sub•Re*lecttshag monitor its performarwe under this Agreement,as welt as that cf its subcontractors and/or oonsuitants who are paid fran funds provided under this Agreement,to Onaure that fte sohedulos are being met,the fldwdule of EWiv mbles and scope of Work are being accomplished within the speclfled time periods,and other peribrmenoo goals are behtg aorilavod. A review shot be done for eaoh Mnotion or activity In AttaavwA S to this Agresrnent and reported in the quest*report. b, in addition to reviews of audits,monitoring procedures may include,but not be limited to,On-alto vleltms by Division staff,limited ertopa audlte,and/or other procedures. The SuWUolpkrnt agrees to cornply and cooperate with any monitoring prooedurWprocessas doomed appropMts,by the Dlvlelon. In the event that the Division determines that a limited scope audit of the Sul)R Iplent Is appropriate,the Sub•Rec tplent agrees to comply with any rtddidonal lnabuoGons p d by the Division to the Sub-fWpWA regarding such audit. The Sub-Reolplent hfter agrees to comply and 000perats wlih any tospeotione,nwAews.Inve4gatim or audits deemed necessary by the Florida Chief MnmanoW Qf'#Icer or Auditor General. In addition,the DMalon wf monitor the pwflx once and fttanolol managemeerrt by the$ub-RoWpkrA throughout the contract term to ensure timely aornptetion.of all tasks. (14W61La a, Unkms S"eclpierrf Fs a Stela agency or subdivision,es deft W In seoWn 708.28(2),Florida Mutes,the 6u"eolplent Is solely responsible to parties It deals with in carrying out the terms of this Agroemert;as eut hotted by seotlon 788.28(io),Florida Statutes,Sub-Reclplent shall hold the Melon harmless agshrat all claims of whatever manure by third parties artlog from the work po*mance under this Agreement, For purposes of this Agreement,Sub 1plent agrees VW ti Is not an employee or agent of the Ciiviaion but is an Independent contractor. b. As required by eectlon 766.28(10),Florida Statutasr any Sub►Reciplemt which Is a state agency or eubdMslon,as deflrred In section 768,28(2),Florida Staffs,agrees to be fuly responelbie for its negligent or torflous eats or omissions which result In cairne or subs against the DivIslon,and agrees to to We for any damages prwdmatsfy caused by the stote or omisslone to ribs extent set fbM In Section 768,28,Florida Statutes. Nothing herein is Intsrxled to sera as a waiver of sovereign Immunity by any flYReolplent to which sovereign immunity applies. Nothing he min shall be oonatrued as ant,by a state egenoy or subdivision of the 8to%of Florida to be sued by third parties In any matterarising out of any cmVeA 11 II i e 4 206 o. As defined in section 200.310 tnsuranoo Coverage:The non Pederal entity musLat a minimum,provide the equivalent ine urance coverage for real property and equtptnent acquired or improved with Pederal funds as provided to property owned by the nonfederal entity,l;ederaliy-owned property need not be Insured Mass required by the terms and conditions of the Federal award. (IMME&I If any of the following events occur e9vents of Dafaulf),all oblipaflons on the part of the Division to make further payment of funds ahall terminate and the DlvWon has the option to exetoiss any of its remedies set fOM In paragraph(18);however, the Wlvltlon may makrs payments or partial payments after any s vents of Defaait without sawing the right to exercise such remedies,and without becoming liable to make ony farther payment if: a. Any warranty or representation made by the&ub-Rscipfentin this Agreement or any previous agreement with the IDIvlslon is or beoomoa false or misleading in any respect,or g the;Sub- Recipient falls to keep or i*Konn any of the obligeMone,terms or covenants In two Agreement or any previous agreanwt with the Division and has notcured them lnttmolyfashion,or Is unable or unwifiingto meet its obligations under this Agreement; b. Material adverse ohanges odour In the financial oonditlon of the'Sub-ftctptent at any time during the tvrrn of this Agreement,and the Sub-Reolplontfogs to date this.adverse change VON Wily days from the date written faotlloe Is sent by the Division,, c. Any reports required by this Agreement have not boon submitted to the Division or have been subnhitted with in000rreet, Inoornpiete,or Insuftioieg Infnrrmgtion;or, d. The 9ub.Reciptent has felled to perform and complete on time any of its obligations under thlo Agreement" if an Vvent of Default occurs,then the Division shall,after thirty calendar days written notice to the Sub-Reolplent and upon the Bub-Reolplent`o failure to sure within thoss thirty day*,exer*o y any ono or more of the following remecifee,either concurrently or consecutively: a. Terminate.this Agrooment,provided that the Sub-Reclpfent Is given ai least thirty .days prior wrltten ncdiom of the termination. The notice shall be affeclivewhen placed in the United States,first class mail,poRtsge prepaid,by registered or aertlfied mall-return ter'sipt requested,to the address In paragraph(3)hweln; b, begin an approprleie legal or equitable action to enforce performanos of this Agreement, c, Withhold or suspend payment of all or any part of-a requost for payment; d. Require that the Sub•Reciplont refund to the Division any monies used for Ineligible purposes under the laws,rules and regulatlons,governing tho use of these funds, e. Exerclee any corrective or remedial aotlons,to include but not be timitod to., 1� i a 207 I. Request additional Information from the Sub-Reciplentto determine IN meons for or the extent of noncompliance or tacit of parforma nce, 11. Issue a written warning to advise that more serlous measures may be taken Ifthe situation Is not oorrected, Ill. Advise the Sub�Redptent to suspend,discontinue or refraln from incurring carats for any aofftiltfoe in question te Iv. Requlm the 60-Reciplent to reimburse the Division fdrths amount of costs Incurred fvr any Items detemtlnad fo be Ineligible; f, The Division may Administratively dose an Agreement.The Dlvlslon mey use the admMistrative closeout proms when a Sub•Reciplent is not responsive to roasonoble efforts to collect required reports needed to complete the standard close-out piDeess.The D IvIdan WIR make throe written altempte to collect required reports before Initlating adrrtlnistrative close-out,In addition,If an agreement is edministrAtivefY closed,the plvf&lon may decide to Impose remedies fbr noncompliance per 2 C.F.R. $200.S39,oona)der this Information In mvlewing future award appilcatlons,or apply special ronditlm to existing or future awards.If the Welon noods to administratively close an agroement,this may negativeV1gmct a Sub keoiplenfa ability to obtain future funding, g. Oxordee any other tights or renmdles which maybe available undertow, Pursuing any of the above remedles will not stop the Division fi n pursuing any other remedies to We Agreement orpmvided at low or in equity. If the Division walves any right or remedy to this Agreement or falls to Insist on strict performance by the Sub-Reolpient,It WiN not affect,extend or waive any other right or remedy of the Dlvislon,oraffect the later wwrclse of the same right or remedy by thb Olvtslon for any oftr default by the Sub-Keolplent. (17)TERNINAMON a. The Wlslon may terminate this Agreement for cause after thirty days(30)wridten rnotloo. Cause oan lndude misuse of funds,fraud,lack of a ompllahoe with fapplleable rmiss,lava and regulations,(allure to perform on time,and refusal by the$ub-Roolplent to permit publlo aacase to any document,paper,letter,or of er rnaftftl subject to disclosure under chapter 110,Florida Statutes,as amended. b, The Division may terminate this Agreement for cause efter rejecting an appeal submitted dud to noncompilanoe,nonectivlty,andtor a lack of expenditures for four(A)conseautive quehatfy reporting peftdts. o. The Division may terminate this Agrooment for convenience or when it determines,In Its sole discretion,that.continuing the Agreement would not produce b®neftclal results lh Hna with the further oxpendlture offends,by providing the Sub•Redplant with thirty cal&ndor days prior vAten notice, d. The parties may agree to terminate this Agreement for their totttual convenience through a written i9morrcfinent of this Agreement. The ramendmbnt will state the effootive date of the tarrmine lon and the procedures for proper okaseout of the Agreement, , 13 a a 208 a. In the event that this Agreement le terminated.the Bub-Reclpientwill not incur new Wfgatlona for the terminated porlion of the Agreement afar the sub-Ptoolplent has received the notification of iarmin+alion. The Sub-Nolp►ent will cancel as many outstanding oblignilons as possible, Costs incurred after recelpt of the termination notice will bs disallowed. The Sub-Rsolplent shall root Ise relloved of UabNlty to the DhOton because of any breach of Agreement by the Sub,Reclpler►l. The Division may,to the extent authorized by law,withhold payments to tore Sub-Recipient for the purpose of set-off until the Met amount of damages clue the Division from the Sub-Reclplent Is dete"ed. (j8)PRQQQUMgK a. Tha Sub-Reolplent shalt errsurs that any procurement involving funds authorized by 1ha Agreement complies wkh all Applicable federal and state laws and regulallons,to Include 2 C.F.R. §§200.318 through 200.827 as well as Appendix II to 2 O.RR.Part 200(entitled"Contract Provisions for Ron-Federal Entity Contracts Under federal Awards"). b, As required by 2 C.F.R.§i200.310(i),the Sub•Redplent shalt"maintain records suMclent to dota0 the history of procurement. These r000r0a will Include but are not necessarily Iltnited to the following; rationale for the method of prowrement,selectlon of contract type,Doniraotor selection or ra}actida,and the basis for the contmot price." o, As required by 2 G.F.R.§200.310),the Sub-Reciplent shall"maintain overalghtto an6ure that contractors perform in accaMance with the terms,conditions,and spectfloatlans of their oontra to or purohase ordere.° In order to demonatrate compliance with this requirement,the Sub- Recipient shall ciecument,in Its quartarly report to the DlvWon,the progress Qf any and at suboottraotma podbrming work undor this Agreement, d. Exoept for procurements by mloro•purahases pursuant to 2 C.F,P..§200.320(aXl)or procuramonts by smell purchase procedures pursuant to 2 C.F.R,§200,32Q(a)(2),If the Sub.Keolplent chooses to subcontract any of the work required under thla Agreement,than the sub-11solplent shell forward to the Division a copy of any soUcl6stlon(whether Competitive or non-competitive)at least tan(1 q) days prior to the publIcatlon or communloation of tho solicitation. The Divislon shall review the soliftlon and provide comments,if any,to the SubAeclplant v*htn seven(7)business days. Consistent with 2 C.F.R,§200 326,the Aiviolon will review the aollWailon foroomplenca with the procurement standards - sovUlnsd in 2 C.F.R.§200118 through 200.327 as well as Appendix It to 2 0,F,R.Part 200. Consistent with 2 O.F.R.§200.318(k),the Division wIII not substitute its Judgment for that of the Sub-Reolplent. While fhs Sub.Reolplont does not nett the approvd of the Division in order to publish a compettilve 001101tation, this review may ailow the piviefon to Identify deficiencies in the vendor requirements or in the:Comrnodhy or rarvice specifications, The Divisbn's review and comments shall not constitute an approval of the solfaitation. Regardless of the Olvh*in's review,the Sub*Rerlpterct remains'bound by al applicable laws, regulations,and agreement terms. If during its ravlew,the Division Identifies any deftolet'rCles,thon the Division shall oommunicate those deflr tencles to the Sul-Rociplsnt as quickly as possible within the 14 r 209 seven(7)buskwae day window oudlned above. if the SulrReciplent publishes a competltive solicitation after rocelvN comments room the Vvlslon that the solloltatlon is tlendent;Ilion the Division may: 1. Terminate this Agreemenf In aocotdonce with the provisions punned In paragraph(17)above;and, 1I. Refuse to relmburse the Suti-Roolplent kr any costs associated with that solicitation. e, i~xoeptfar prs�cturemertls by mlcro•pursrhaees pursuant to 2 G.F.i�.§2tQ.92t1(a)(4)ar procurements by smal purohass pr000durea pursuant to 2 Or F.R.§214,820(ar)(2),If the"Sub-tedpient ohl ones to subcontract any of the-work required under We Agreement then the Smb-Reolpient shall forward to this Division a rrcpy of any contemplated contract prior to contract executlon. The[3ivlslon shall Wow the unoxsouled contract and provide commorm,If any,to that Sub•gsolplentwithin Ssvart(7) business days. Consistent with 2 0,F.R.1200,326,tho oivielon will review the uooxaauted uontraot for complla ncs vAlli the pmourement standards oulflned In 2 C.F.R.§200.01 g through 20a.327 as well ao Appendix 11 to 2 D.F.R.Part 200. Consistent with 2 O.F.R.§200.818(k),the Division will not substitute Its Judgment for that of the Sub-Rociplent, While fhn Sub-Redpient does not need the apprml of the Division to order to axsoute a subcontract,this review may aiWw the DWWon to Identify deflotenoles In the terms and 0onditlorts of the subcontract as well as,deklonoles in the procurement process that led to the sub=traot. The Vvlalon's review and s*rrunsnts shall not consttluts an Approval of the suboontrad. Regardless of the DlftfoWs review,the Sub•Roolent mmolne bound by all applloabls laws,rooLde Ions, and agreorniont terms. If during Re review the Division Identinas any dMenules,them the Melon shall rxmmunicats thou deflctondes to the Sob-Reolplent es quickly as possible within 1ho seven(7)business day window outlined above, It the:dub-Reolpient exaoutos a suboontract after reoelving a-communloatlon from pte,Division that the subcontract is non-aompllant,then the Dlylelon may: 1. Torntlnarta thle Agreement In accordance with they provIslons oudtned In paragraph(17)above;and, 11, Rettrse to reimburse the Sob-Reolplentfor any costs associated with that subcontract. f. The Sub•Reoiplent agrees.to Include In the subcontract that(n the subcontmotor is bound by ftte terms of this Agreement,(11)the suboontraotor is bound by A)applicable state and federal laws and repWatlons,and(ill)the subcontraclorehall hold the Division and Sub-Reolplent harmless against ON Mime of whatever nature arlslrrg out ofths subcontraotor's performance of work undrarthIs Agreement,to U extent allowed and required by low,aftcted g. As required by 2 G.F.R.§20<1.318(c)(1), the Sub�Rsolplortf shall"malntsln written standards of oonduct oaring sbnfliots of Interest and governing the actions of Its employees engaged in the aelsodon,arWerd and administration of oontraafs," h, As required by 2 G.F.R.§200.510(b)contractors that dsvelop or draft spoofflcaflons, requirements,atatements of work,or invitations foe bids or requests for proposals must be excluded from 1 210 competing for such procurements,The Sub-Reclplent or pass-thru entity must dfsalaea to the Division,In writing,eny real or potl conflict of interest that may arlse during the administraiton of tt'td federal award,as defined by federal statutes or regulations,or their own exieth$pol3des,Whin NO(0)days of learning of the conflict of Interest"Conflict of Interesf`la considered as any situation wham an employee, officer,or agent,any members of his or her Immediate family,or his or her partnerhas a pleas personal Natlonshlp,business retatiortship,or pr+ofeaslonal relationship,with a reciplentor Sub-Reolplent. L As required by 2 C.F.R,6200.319(a),the Sub•Reciplent shall conduct any procurement under tWa agreamept"In a manner providing full and open competition" Accordingly,the sub-Recfplent shall not; f, Place unreasonable requiremdnts on ftm is In order for them to qualify to do business; U. Roquire unnecessary expedom or exomlve bonding; ill. Use noncompetitive pricing pratcUasa between firms or between affiliated Cornpanf"; )v: Execute runcompetitive contra*to consultants that are on retainer oontrects, v, Authorize,condone,or Ignore organk Wont collets of Interest; A. Specify only a brand name product without eflowIng vendors to offer an wiulvatent; W. Speolfy a brand name product Inesed of describing(he parlormanos, specifications,or other relevent mquiremsnta f9rdt pertain to the commodity or sar*o sollolted by the procurement vill, Engage In any arbltrery adtion during the procurement process;or, Ix Allow a vendor to bid on a contract If that bidder was Involved with developing or drafting the.speofffcations,requirements,statement of work,Invitatlon to bid,or request for proposals. J. "(SIx6ept In those areas where applicable Federal statutes expressly mandate or encourage otherwise,the Sarni-Roolpient,ae mqu(rod by 2 C,FA.§200.310(e),shall not use a gec graphle pmference when procuring commodltles or services under this Agreement. k. The Sub-Reolplent shall canduot any proaurement involving Invitations to bid.(I.o. sealed bids)In aacordencs with 2 C.F,R.§200.32D(b)(1)as wan as section 287.057(1)(a),Fronds Statutes, I. The lout-Reolplent shag oonduot arty pr"smont Involving requaft for proposals (i.e,onrmtpetltive pmpoaels)In aocorxlence with 2 CAR,V00.320(b)(2)as well as section 267.067(i)(b), Flodda statutes. rn. For each subcontract,the Sub-Reclpient shell provide lttfiormaflon to the Division as to whether that subcontractor Is a mhorlty businsoa enterprise,as defined In Section 288,703,Florids 211 Statutes,except for the requirement the subcontractor be domiciled in Morlda,on the required Procurement Method Report(Foam a), Additionally,the Sub-Reclplent shall comply with the requirements of 2 O.F.R.§200421 COontraclng with small and minority businesses,womews business enterprises, and labor surplus area firms"). n, FEMA has developed helpful resources for Sub-Recloents uaing foderal grant rondo for procurements,These resources are generally available at hops,/Avwwtema.govlgmntelpmurement. FEMA periodically updates this resource page so please check back for the latest Wormatlom,While not all the provislane discussed In the rgsourm are applicable to this subgrant agreement,the Suit-Reolplent may find those resources helpful when drafting Its solicitation and contract for compliance with the Foderel p► ourement standards outlined In 2 C.F.R.§§200.318 through 2W.47 as well as Appendix II to 2 C.F.R.Bart 200. (IO)AITAQHMENTS AND EXHII III a. Ail attachments to this Agreement we Incorporated as If set out fully. b. in the event or any Inconslsteholes or oonfliot between the language of this .Agreement and the attachments,the language of the attachments ahall control,but only to the extent of the conttict or Inconsistency. o. This Agreement has the following attachments: 1. E4hlvt 1-Funding sources 11, Exhlblt 2--Cortittoation Regarding Toleaommunlcatlons and video Restrlc Lions 111, Exhibit 9—Cortiflaat(on Regarding Lobbying Iv. Attachment A Program Budget v Attachment 8 w Scope of Work A, Attachment C—Dellverables and Perrormance vN. Attaohment 0—Program Statutes and Regulations AN. Attaohment E—Justiftfition of Advance Payment ix, Attachment F w Warranties and Representatlons x. Attachment G--CarritHcation Regarding Debarment,Suspension,Ineliglbli tyi and Voluntary Smiuslon W. Attachment H—Statement of Assurances Al. Attachment I»Mandatory Contract provisions xlli.. Attachment J—Financial and Program Monitoring Guidelines Av. Attachment KM EHP Quldeltnee xv. Attachment L—Ralrobutsemerrct ChoWlet Mg)P YMEN79, a. If the nwcmW funds are not available to fund this Agreement as a result of acilan by the United States Congress,the federal Office of Management and Budgeting,the State Chief 1'7 212 Financial Offloer or under subparaoraph(9)b.of this Agreement,all obligations on the part of the Division to malm*ny further payment of funds shat terminate,arA the 9trNUelpient shall submit Its closeout report within thirty days of reoelvinp notice from the Division, b. Invoices shall be submitted at least quarterly and shall Include the supporting documentation for all coots Who project or services. The Mal Invoice shall be submittedwithinshirty(30) days der the expiration date of the agreement, An expianAtiah of my oh+cumstan�ae prohlbOV the submittal of quarterly Involoes.shall be submitted to the Dlvisfan grant manager as part of the Sub. Reciplenfe quarterly reporting an rorermw6d in Paragraph(12)of We Agreement o. Any pdvande payment Under this Agreement ie.sU*4t to 2 O.F.R,§200.306 and,as applicasbis,section 216.1 Olortde SWules.All"eats for advance payments vdg be reviewed and considered on a cas"y»aaae teals.All advanoae are required to be held In an interest boaring aoeouU- tf tin,advance payment Is requested,ft budget-date on vdhloh the request to based,and a jusabatlbn statement;-shall be Included Its this.Agreament as Attachment E. Attachment 0 will specify the errtbunt of advance payment needed and provide an explanation of the necooRy for and'proposed use of them funds. No advarfaephull be icce*d,for prooeaft If a reimbursement has baan.peld prior to.tho submittal of a request for advanced payment After the Initial advanoo f any,payment shall be made an a reimbursement baste as neoded. (2j)MPAYM a. All refunds or repsyments due to the bMalon under thle Ag ooment are to be made payable to the order of'DIviefon of Emergency Manngemetir.and rrmallert dlreollytd the following address✓ Division of Smergenaymanagement Cashier, 2W6 Shumard gain Boulevard 7adaheasee FL 32309-.21bO b. In accordance with section 210,34(2),Florida t3tatutas,If a check or other draft Is retyrnad to the Division for collection,Bub-Recipient shell pay the Divislon a service fee of$16-00 or S% of the face amount of.the returned ohack or draft,whichever is gwatar. a. The vaildity of We Agreement le sugk to tho truth and aocuracy of all the Information,mpresentatone,and mederfals submitted or provided bythe Sub-Reolplenthrthis Agrawrient, In airy later submluslafr ar response trz a 171vlstorr taqueat,or Ih any submission or response to ful#ll the requirements of ibis Agraerna tt, All of sold ftrmatlon,representations,Ltd materials are Incorporated by raferenbe. Pie Ineemureoy bf the submissions or any materlal'ohanges stall,at the opdorf of the Division and with thlrly days wdbn not1be to the Sub-Recipient cause the termination ofift Agreement and the release of the Divlelon tbm 0'11 6 obligation to the Sob-lReeiplent , is 213 b. This Agreement shall be construed under the laws of the State of plorlde,and venue tar any actions arising out of this Agreement shall be in the Ciroult Court of Leon County, If any provision of this Agreement is in conflict with any appdoable eletuto or rule,or Is unantorosablo,then the provision shall be null and void to fhe extent of the conflict,and shag be severable,but shall not invalidate any other provislon of this Agmement. o. Any power of approval or disapproval granted to the Division under the terms of this Agreement shall survive the term of this Agreement, d. The Sut�-Reolpient agrees to comply with the Americans With Disabllltles Act(public Law 101-336,42 U A.C.Section 12101 et sea 1,which prohibits discrimination by pubio and private entitles on the basis of 41sabiilty in employment,public amommodatlons,transportation,State and local government services,and telecommunications. e. Those who have been placed on the ZM&Wd vendor Pet foltowft a conviction fora publlo entity crime or on the Magftnatary vendor list may not submit a bid on a conuvA to provide any goods or services to a public entity,may not submit a bid on a contract with a public entity for the wnstruction or repair of a public tulldlng or public work,may not submit bids an leases of real property to a public erft;may not be awarded or perform worts as a contractor,suppiler,suboontractor,or consultant under a contract with a pubito entity,and may not transact business with any public entity in excess of$26,000,00 for a period of 38 months from the date of being placed on the convicted vendor list or on Me discriminatory vendor flat, f. Any SuWCeolplent which Is not a local government or state agency,and Mich receives funds under this Agreement from the federal government,ceritfles,to the beet of its knowledge and beftef,that It and Its principals: I. Are not pment y debarred,suspended,proposed for debarment,declared Ineligible,or volcrmedly excluded ftm covered tmnsactlons by a federal department or agency, It. Have not,within a fhe-year period preceding this proposal been carvioted of or had a civil Judgment randerod against them for fraud or a oiirr nal offeies in connection with obtaining, attomptIng to obtain,or performing a public(federal,state or tool)tmneec&n or contract under public transaction,violation of federal or state antitrust statutes or commission of embez2fement;theft,forgery, bribery,Falsification or destruction of records,making false statement%or recelAng stolan property; Ill. Are not presently Indlated or otherwise eftInaily or civilly chimed by a governmental entity(federal,state or local)with commission of any offenses enumerated in paragraph (22)f.11,of this w iflostlon;and, Iv, Have not within a five-year period preceding this Agreement had one or more public transactions qederal,state or local)torminated for cause or WWI g. it the Sub-Reolplent is unable to certify to any of the statements In this ceri flcatlon, then the Sub-Roolplent shall attach an explanation to this Agreement, 19 I s 214 h. in addition,the Sub-Reciplont shall send to they pJvlslon(by small or by faoatmile transmission)the completed"CorMicatlon Regarding Debarment,Suspenslon, lneliglbltity and Voluntary Exaluslon"(Attachment 4)for each Intended suboontractorwhich Sub. Rsulplsnt plans to fund under this Agreement. The form must be received by the Division before the Sub-ftciplaot enters Into a contract Ydth any subcontractor. i. The Olvlsion reserves the right to unilaterally cancel this Agreement if the Sub. #recipient refuses to allow puling access to all documents,papers,Jolters or other material sub)evt to tie provisions of chapter 110,Florida Statutes,which the 80-Reclplant created or received under thle Agreement. J, If the Sub-Reciplant Is allowed to tomporattiy Invest any advances off'unds under this Agreement,any Interest Income shall either be returned to the Division or be applied against the DIvtsloWo obligation to pay the contract amount. It. The State of pkiride WO not intentionally award publicly funded contracts to any o0niractor who knowingly employs unauthorized allan workers,coneNtuting a violation of the employment provisions contained In$U.S.D.Section 1324a(e)(Seaton 274A(e)of the Immlgratlon and NationailtyAot W ("INA"N. The Division"Iconsider the employment by any contractor of unauthorized aliens a violation of Section 274A(e)of the INA. Such vloleftn by the Sub-Reclplant tithe employment provisions contained in Section 274A(e)of the INA shall be grounds for unilateral cancellation of this Agreement by the division. h Boon 20.05605,Florida Statutes,requires that any state fonds provided for the purchase of or Improvements to real property are Wntingent upon the contractor or pollOcal subdivision granting to the state a seaurlly interest in the property at Ieastto the amount of state fi ords provided for at least 6 years from the date of purchase or the completion of the improvements of as hiMhat required by taw, m. Unless preempted byfederal law,the 17ivislon may,at its option,terminate the Contrast If the Contactor Is found to have submitted a false cerffloation as provided under section 207.136(5),FA.,or boon placed on the Scrutlnlzed Companies with Aatlyltles In Sudan List or the Scrutinized Companies with Activities in the Iran ftroleurn Energy Sector List,or been engaged In business opsmllans in Cuba or Simla,or to have been placed on the Scrutinized Companies that Boycott Israel Ust or Is engaged In a boycott of Israel. M) 13OY NQ MOMISITION,. a. 2 C.F.R,§200.460 prohibits reimbursement for coete assoolated with certain lobbying activities. b. Section 210,847,Florida Statutes,prohlblis xony dlsInirsoment of grants and aide appropriations pursuant to a contract or grant to any person or organization unless the tends of the grant or contract probibitthe expenditure of funds for tho purpose of lobbying the Legislature,the judicial branch,or state agency.' 20 215 c. No funds or other resources received from the 01vislon under this Agreement maybe used dNreatty or indbaotiy to Influence legislation or any other ollidal actlon by the Florida Legislature or any state agency. d, The Sub-ReGlplent certifies,by Its signature to this Agreement,that to the beet of his or nor knowledge and belief; t. No Federal appropriated funds Crave been pelt or will be paid,by or on behalf of the Sub-Reolplent,to any person far Influencing or atternpting to influence an afltosr or employee of any agency,a Member.of Congress,an officer or employee of Congress,or an employee of a Member of Congress In connection with the awarding of any Federal oonfraot,the making of any Federal grant,the malting of any Federal loan,the entering into of any caoporativve"sment,and the extension,continuation,renewal,amendment or modification of any Federal contract,grant,loan or cooperative agreement. 11. If any funds other than Federal appropriated funds have boon paid orwlll be paid to any person for hrfluenolng or attempttng to Influence an officer or employee of anyaagency,a Member of Congress.an offer or ampiayee of Congress,or an employee of a Member of Congress in connection with this Federal oontraact,grant,loan or cooper agreement,the Sub-Reclplent shall complete and submit Standard Form-LLL,"Disclosure of Lobbylrtg Aottivltles." 01. The SubAeciplentahall require that this certiltcation be Included In the award documents for all subawards(Inoluding subcontracts,subgrants,and contracts Ender grants, loans,and 000pemilve agreements)and that eQ Sub►Redpisnta shell cartify and disclose. Iv. Tbb ceritfloatfon is a moterlai represontation of fact upon which reliarrcewas placed when this transaction was made or entered Into. Submisalon of this certlticallon Is a pmrequisfte for making or entering into this transaction Imposed by Section 1352,This$1,U.S,Gode. Any person who falls to file the required certilloatlnn shall be subject to a civil penalty of not lees than$10,000 and not more than$100,000 for each such fallure, 4, If this subgrantagmement amount Is$100,000 or more,the Sub-Reciplent, and subcontractors,as applicable,shall sign Attachment M—Certification Regarding Lobbying. 1241COPYR1611T.,,P AT9NT AND,TRADEMAiliS EXCEPT AS PROVIDED BELOW,ANY AND ALL PATENT RIQHTS ACCRUING UNDER OR IN CONNECTION WITH THE PIRFORMANCE OF'f HIS AGREEMENT ARE ERNRY RGSEPtVP-D TO THE STATE OF FLORIDA;AND,ANY AND ALL OOPYRIGHTS ACCRUING UNIT OR IN CONNECTION WITH THE PERFORMANCE OF THIS AOREEMONT ARE HEREBY TRANBFIEftREID BY THE OU04MCIPIIENT TO THE STATE OF FLORIDA. a. if#*Sufi-Redplerd has a pre-oclsting patentor copyright,the Sub-ftciplent shall retain all rights and entitlements to that pre-existing patent or copyright unless the Agreement provides otherwise. 21 216 b. V any discovery or Invention Is developed In the coursed or as a result of work or servloes performed under this Agreement,or In anyway connected with It,the SubAedplent shall refer the dlsoovery or Invention to the Division far a determination whether the State of Florida will seek patent protection In Its name. Any patent rights accruing under or In oonneotion with the perrrmance of this Agreement are reserved to the Stateof Florida. If any books,manuals,films,or other oopyr&abls material are produced,the Sine-Reclplant shall nifty She Division, ,Any copyrights accruing under or In connection with the performance under this Agreement are transferred by the Sub-Raciplent lo the State of lr OMA. o, Within thl#y days of execution of thlsAgreement the 3t,b-Reclplent shah disclose all intellectual propettles relating to the petformance ofthls Agreement which he or she knows orshould larow could give rise to a patent or copyright, The Sub•Nelplent shell retain all rights and entitlements to any pre-existing Intellectual property which is disclosed, Failure to disclose wIll Indicate that no such property exists. The Division shall then,under Paragraph(24)b„have the right to all patent$and copyrights which accrue dW-ng performanoe of the Agreement. d. If the Sub-Rdlpdent qualfftas as a StOte university under Florida law,then,pursuant to section 1004,23,Florida Stalutes,any invention conceived exclusively by the arnployees of the SO. Recipient shall became the sale property of the Sub-Roolplent. In the case of joint Inventions,that Is tnventlons made jointly by one or more employees of both parties hereto,each party shall have an equal, undivided Interest in and to such joint brventdone. The Division shall retain a perpetual,irrevocable,fully- paid,nonexcluslve license,for its use and the use of its oonimotors of any resulting patented,capyrlghted or bWamarkod worst products,developed solely by the Sub-Recipient,under this Agreement,forflorlda government purposes, (20)IIGAL.AUTHORI TIQN, The Sub-Raciplent certifies ftt It has the legal authority to receive the funds underthis Agreement and that lie governing body has authorfxed the execution and goceptancs of this Agreement The Sub. I. R eciplent also certtifles drat the undersigned psraon has the authority to legally execute and bind Sutw Redplent to the terms of this AgreemenrL J20)gQUALQEpcJ=Nrr.Y EM L=EHI a. In accordancriwith 41 C.F.R.$SWA(b),the Sub4teoipient hereby agrees that Itwill Incorporate or cause to be lnoorporated into any contract for construction work,or modification thereof,as defted In the regulations of the Secretary of Labor at 41 CM Chapter do,which is paid for In whole or in part with funds obtained from the federal Government or borrowed on the cmdlt of the Federal t3overmmant puravent to a grant,contract,loan,insurance,or gumntse,or undertaken pursuant to any federal program Involving such grant,contract,loan,Insurance,or guarantee,'the foltawing equal opportunity Olause: During the performance of this contract,the contractor agrees as follaww 22 l 217 1. The oontractor will not dlsorlminate against any employee or applicant for employment because of moo,color,religion,sex,.sexual. orientation,gender Identity,or national origin. The contractor will take afilrmotive action to ensure that applicants are employed,and that employees are treated during employment without regard to their race, color,rellglon,sex,sexual orientation,gender identity,or natlonai origin. Such motion shah Include,but not be limited to the Uowing: Employment;upgrading,demotion,or transfer;recruitment or reawliment advertising;layoff or termination;rates of pay or other forms of c ompensailaw,and selection for training,Including apprenkashlp. The contractor sprees to post in conspicuous places,available to employees and applicants for employment,nottm to be provided eetting forth the provisions of this nondlscriminatlon clause, It, The contractor will,In all sollahations or advertisements for employees placed by or on behalf of the contraotor,state that all queued applicants A racelvo considerations far employment without rsgerd to race,color,religion,sex,sexual orientation,gender identity,or national ortgln, III, The contractor will riot dlooharge or in✓W other manner discriminate against any employee or applicant for employment because such employee or applicant has Inquired about,discussed,or dlsolosad the compensation of the employee or appiloant or another employes or applicant. This provision shah not apply to Instanoee In which an employee who has scowss to the compensation Information of other employees or appllosrtts as a part of such employee`s essential Job functions disctoses the compensation of such other employees or applicants to individuals who do not otherwise have access to such inforrtration,unless such disclosure to In responseto a formal complaint or oharfle,In furtherance otan lnvesilgaicon,proceeding,hearing,or action,Including an Investigation aonduoted by the.employer,or Is consistent with the conlrecWs legal duty to furnish informatlon. lv, The contractor will send to each labor union or ropresentotive of workers with winch he has a r ollective bargaining agreement or other contract or understanding,a notice to be proMod advising the said labor union or workere representatives of the contmotor's commitments under this section and shall post ooples of the notice In conspicuous places avallablo to employees and applicants for employment, v, The contractor w1U comply with all provislone of Executive Order 11?.ci6 of September 24,1066,and of the rules,regulations,and relevant orders of the Secretary of Labor. A The contractor w111 furnish all Infamadon and reports required by Executive Order 11246 of Septembor 24,1965,and by rules, ragulatlons,and orders of the Secretary of Labor,or pursuant thereto, and will permit access to hie books,records,and socounts by the administering agency and the Secretary of labor for purposes of Investigation to asoertaln compliance with such wales,regulations,and orders. A In the event of the contractor's noncompllanoe with the nondisorlminatlon clauses of this contract or w1%any of the said rules, 23 218 regulations,or orders,thfo contract may be canceled,ttem*ated,or suspended In whole or In part and the oontmotor may be declared Ineligible for further Government oontracts or federally assisted conetuctlon contracts In aucordenoewith procedures authorized in Executive Order 11246 of September 24,1906,and such other sanctions may be Imposed and remedles Invoked as provided in Executive Order 11248 of September 24,1086,or by rule,regulation,or order of the aeorstary of Labor,or as otherwise provided by law. AN. The contractor wig Inolude the portion of fire sentence Immediately preceding paragraph(1)and the provisions of paragraphs (1)through(8)In every subcontract or purchase order unless exempted by rules,regulations,or orders of the Seoretary of Labor lamied pursuant to section 204 of Mocutive Order 11246 of September 24,1066,so that such provisions Wl be binding upon each subcontractor or vendor. The Contractor wltl talcs wxdr action with respect to any subcontract or purchase order as the administering agency may direct as a means,of enfordno such provisions,Including sanctions 1br noncompliance: ftvkled,however,that In the event a contractor becomes Involved In,or is threatened with,gUWUon with a euboontractoror vendor as a result of such dlrectlon by The administering agency the contractor may request the Unites!State&to enter Into such litigation to protect the Intoroote of . ttta United Statue, b, The Sub-Reofplent further agrees that It will be bound by the above equal opportunity clause with respect to Its ovm employment prsofloos when it porticlpat"in federally assisted constru tfon work: Arovkted,that if the applicant so participating Is a$late or looml government,the above equal opportunity clause Is not applicable to any agency,Instrumentality or subdivision of such government whlch-does not particlprate in Work on or under the oontraot, o, 'The Sub-Reolplent agrees that it wig assist and cooperate setivetywith the adndnlstating aa0ency and the Secretary of Labor In obtainnIng the oompllanoe of contractor's and subcontractors with the equal opportunity clause nand the rules,regulations,and relevant oTdala of the secretary of Labor,that It will fumish the administering agency and the Seorstary of Labor such inforrnmtion as they may raqulre for the supervision of such oomplia nes,and that It wail otherwise assist the administering agency in the discharge of the agency's primary responalbilky br securing cornplianse. d. The sub-Rs Isnt flarther agmes that It wig refrain from entering Into any contract rsr oontract modifiaatlon subject to Exaacutive Order 11240 of Saptemba24,1966,with a contractor debarred flrom,or who has not demonstrated ellglMlty for,Government contracts mil vd federally assisted construction contracts pursuant to ft Fixaoutive order and will carry out such sanctions and penalties for violation of the equal opportunity aleuee as may be Imposed upon contractors and subcontractors by the administering agency or the Secretary of tabor purrE3uantto Dart D,Subpart D of the lriceoutive order. In addition,the Sub-Reciplent agrees that IfItfalls or refuses to comply with these undertakings,the administering agency may take any or all of the following adons. cancel,terminate,or suspend In whole or In part this grant(contract,loan,Insurance,guarantee);refrain ftm extending any further assistance to the Sul-Reotplent under the program with respect to which the fallure or refund occurred until salfafactory 24 219 assurance offuture compliance has been recelved from such Sub-Reclplenb and refer the case to lino l 1pparbrnent of.lustice for appropriate legal proceedings. (27)CQPELANQ ANTI-KICKBACK, AG �Y The Sub-Redlplent hereby agrees that,unless exempt under Federal law,it will incorporate ot ottuso to be incorporated into any contraot for construction work,or modification thereof, the folkwWng clause: I. Contractor. The conlraaior shag comply with 18 V.S.C.S$74, 40 USA 4$146,and the requirements of 20 C.F.R.pt.3 as may be applicable,which are Incorporated by tefsrence Into this contract. IL SuboorkAlots. The contractor or subcorftotor shall Insert In arty suboonimats the clause above and such other clauses as the FEMiA may by appropriate instructions require,and also a clause requiring the subcontractors to Include these olauses In any lower tier subcontracts. The prime contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with any of these contract olauserrf. 111. Breach. A breach of the contract clauses above may be grounds fbr termination of the contrast,and fcrdebanment as a contraotor and subcontractor as provided in 29 G.F.R.1 5.12. (28)CQN'FACT iMORK HCUN 6NQ ME=IYAN ARDS If the Sub•f2edplent,with tho funds authorized by this Agreement,enters Into a contract that exceeds$100,000 and Wolves the employment of mechanics or laborers,then any such contract must Include a provision for compliance with 40 U.B.C,3702 and 3704,as supplemented by Departrnent o1 Labor bor regulaiions(29 CFR Part 5), Under 40 U.S.C,3702 of the Ad,each contractor must be required to compute the wages of every mechanlo and laborer on the basis of a standard work week of 40 hours. Fork In excess of the standard work week is permissible provided that the worker is componeated at a ip rate of not less than one and a half times the basic rate ofpay for all hours waked In excess of 40 horns In the work week. The requirements of 40 U S.C.3704 are applicable to construction work and provide that no taborer or mechanto artist be required to work In surroundings or tender working conditions which are unsanitary,hazardous or dangerous. 'Phase requirements do not apply to the purchases of supplies or materials or articlos ordinarily available on thw open market,or contracts for transportation. O)CLEAN.A RAQ-T ND I HE .EDERaL WAU __P—OLLI l_TIQN GQNT11,0L If the Sub-Reciplenk with the funds authorized by We Agreement,enters Into a contract that exceeds$150,000,than any such contract must include the f bwtng provision: iConftftr agrees to Comply with all applicable standards,orders or regulations issued pursuant to the Ciean Alr Act(42 U.S.C.7401.7671 q) and the Federal Water Pollution Control Act as amended(33 U.B.G. 1261.1387)and will report violations to FEMA and the Regional U11lce of the Envlronmentai Protection Agency(EPA). f3o) USPEN tSON AND D RARMENT, 25 220 If the Sub•Reolplent,with the funds authorized by this Agreement,enters Into a contract, then any such contract must include the following provisions: I. This contract Is a covered bvmcWn for purposes of 2 OAR, pt.180 and 2 C.F.R.pt,3000. As such the contractor is required to verify that none of the contractor,its prinolpeb(defined at 2 C.F.R.§ 180.806),or Its affiliates(defined at 2 C.F.R.$1804906)are excluded �deflned at 2 C.F.R.j 180.940)or disque Iffled(defined at 2 C.F.R.§ 18Q.9�3ti). ii, The contractor must comply with 2 C.FA.pL 180,subpart C mid 2 C.F.R.pt,3000,subpart C and must include a r oquiremonito comply with these regulations In any lower tier covered transaction it enfen Into, Ill. This cartfflcaation Is a material representation of fact railed upon by the Divislon. If it Is later deWrdned than the contractor did not comply with 2 CAR.pt.180,subpart C and 2 C.F.R.pt.,30DD,subpart G,In addition to remedies available to the Dlvlaton,the Federal Government may pursue available remedies,Including but not brrultsd io suspension and/or debarment, iv, Tho bidder or proposer agrees to eamply with the roWirements of 2 OAR,pt,180,subpart C and 2 CAR.pt,3000,subpart C while this offer Is valid and throughout the period of any contract that may rye ftm this offer. The bidder or proposer further agrees to include a provision requiring such compliance In ice lower tier ooverod transactions. (31) YRD NTH© BYINO.AMjWQM9NT If the Wa-Reatplent,with the funds authorized by this Agreement,enters into a oontrao, than any such contract must Include the following clause: Byrd AnN•Lobbying Amendment,31 U.S.C.j 1352(as amended). Contractors who apply or bid for an award of$100,000 or more shall file the required corMeation. Each tier oertifles to the Her above that it wig not and has no!used Federal appropriated funds to pay any person or organization for lnfivancing or attempting to Influence an officer or arnpbye:a of any agonoy,a member of Congress,officer or employee of Cangrm,or an employee of a member of Congress in connection with obtaining any Federa f contract grant,or any other award covered by 31 USA$1362, Esch tior shall also disclose any lobbying with non~ Federal fronds 1hart takes place in oonneatlon with obtaining any Federal award.Such disclosers areforwa~asdad from tier toiler up to the reciplant. If the Sub-Reolplent entem into a contract with a suboontractor for an award of$100,000 *r mare,the subcontractor shell sign Exhibit 3„-Certlfloation Regarding Lobbying. (322)_CUJ►IT INQ WIIt'i.8_f4tAt:LA±ID_Mtl`IQRl7'!'$u31151 3SIyFa,..W411AF�i'S. I+lSIP1E$ StiT RPRIS S.MD LAl3QIZ.&aE!LUS AREA FIRM a. If the Suit-Rodplent,with the funds authorized by thls Agreement,soaks to proem's goods or services,then,In accordance vWth 2 C.F.R.§200 821,the Sub-Rodpleht shall take the following affhma;ttive steps to assure that minority businesses,women's business enterprises,and lector surplus area firms are mood whenever. osatbla: 2� i 221 i, , Placing quaHHad small and minority businesses and womerts business enterprises on soHrdtation lists; iL Assuring that small and minority businesses,andwomerfs business enterprises ara solicited whenever they are potential sources; ill, Dtvlding total requirements,Ag_rt,gggngmlg$jiYjgasibie,Into smaller tasks or quantities to permitmaximum participation by small wW minoritybusinessea,and wornen's business enterprises; iv. Psteblishing delivery.schedules,WheM the f+eMorement hermits which encourage partloipatlon by smog and minority businesses,and women's business enterprlses; v, Using the servtaes and assistance,as gW=ate•of.such orga0zatlons as the Small Business Administration and the Minority Business Development Agency of the Department of Oommro%and W. Requiring the prime contractor,If subcontracts are to be lot,to take the a trmative a"Hated in paragraphs 1.through v.of this subparagraph. b, The raquirement outlined In subparagraph a.above,somotlmee referred toes "socioocoaomio contraoting,"does not impose an obilgotlon to set aside either the solloilation or award of a controat to these types of Arms, itther,the requirement only Imposes an obligagon to carry out and document the slxOrmative steps identified above. c, The"sooioeoonomla Contracting'requirement outlines the affirmative steps that the Sub-R4olpiattt muatlaka;the requirements do not preclude the Sub-Recipient firm undertaking addttionai snaps to Itnive.email and minority businesses and women'$business enterprises. d, 11)&requkament to divide total requirements,when economically feasible,Into smaller tasks or quantities to permit rmdmum partloipotion by small and minority businesses,and women's business enterprises,does not outhorize the SubAeciplent to break a aingle project down into smaller components in order to dreumvant the micro-purchase or email purchase thresholds so as to Wks,streamlined acquia.160n procedures(e,g.'projsct splitting"), (331 ASSr,a6nicg4 The Su"eclplent$hall comply with any Statement of Assuranoes incorporated as Attachment H. 29 222 IN WITNESS WHEREOF,the parties hereto have executed this Agreement, U6.R CIPjg Tt CITY OF MIAMI• '„Ire Rescue) r Flame and Title: Arthur Nori ga,City Manager Date: _. �...� o ,. FID## 6 Q0375 If elgntng electronically; Ay providing this afeetronlc signature,lam otfesting that 1 understand that electronic signatures are legally binding and have the some meaning as handwdlien signatures tam also corrflrtning that internal oontn*have been maintained,and that policies and prooedurea were properly followed to ensure the authenNclly of the$lactronlo signature, This statemant Is to certify.that i contlrm that thle alectronk signature Is to be the regally binding equivalent of my handwrittsn s/gnature and that the data on this fbim Is accurate to the best of my knowledge. STATE OF FLORIDA DIVISION OF EMERGENCY MANAGEMENT Olmbh•�9MdCyunm MNmo,M Linda McWhorter ,adm�-u for:Name and Title:gevin Qg1hrie. Direc o� i)ate: See e-signature above 28 223 EXHIBIT 4 FedsMl Programs and Resources Awarded THE FOLLOWING FEDERAL RESOURCES ARE AWARDED TO INE$UE-RECIPIENT UNOER THIS AGREE RENT: Federal Pmoram:HOMELAND SECURITY ORANT PROGRAM FSdorul Agency:,U,S-Demtharytof Homefend aewft EjdM1E=m§=AdgMaWmL' Catalog of Fademl DomesticAftWen0e We and number,gI,QIIZ Award amount E�,4.fM2 THE FOLLOWING COMPLIANCE RSOUIREMENTS APPLY TO THE FEDEM RESOURCES AWARDED UNDER THIS AGREEMENT: Federal PmMm:HOMELAND SECURITY GRANT PROGRAM LW aAolka*"pllanoe roqulremenfa as IbNows: 1. SuWkeciplant Is to use fun ft to perform ellgVe actNltiss as Idedfied FY=Nparfinent of Homewd Sect Notice of Funding Oppotaft. 2. Sub-Re Is au to id adminlaft9w and*wdal requlrremments as aetturM In ft Agreement orvA not In CMWIMM With the terms of tti9 Aareemerrf. 2. Sub41miplent must comply YA spedito rules,or replafts 2W perhain to trawq the awarded raeouircae must be used or how ellobil ly determinedons are is be made. NOS`2 C.F,R.Parl 200,and ssWon 215,07(e)(a),Florida StoWles,require tW#w inform Won about Federal Pro9mm end StvAe Projects Induded in F t 1 be provided to the Sub ent 29 �j 224 t�c►lllarr—� Cerdllcatlon R9gardng'Taboommuntaablone and Video ResMotions Eff aloe August 13,2090,DHWFEMA Sub-Reolpierds,as seal as their oonbactors and subcontractors, may not use grant funds under the NonproRt Seourity Grant Program oovered by Us Agreement arrd provided in FY 2D22 or pr e*w years to 1. Procure or obtain,extrand ar renew a c oritrnot to procure or obtain,or enter Into a contract to procure or obtain any equlpmenk system,or safto that uses"covered telecommunlontlone equipment or am~as a eubstanbal or essential component of any system,or as critical terhnolcgy of any system;or 2. Enter Into,extend or renew contracts with entitles that use or prrngde,as part of Its performance of this agreement or any other contractual Instrument,any equtpneM,system,or servkoe that uses`covered tellecommunloations equipment or serAcW as a eubstantal or essentlat component of any system,or as a W*recut hW as part of any system. This prohVIlon regarding carhtln telecomm llIcatlons and video iwro lane servloes or equipment is mandated by seotlon$88 of the John S.MoCain Natonal Defense Audort Uon Aot for Fisoal Year 2010 (FY 2019 NOAA),Pub.L.No. 116.232(2019),and 2 C.F.R.§200.210,200.327,200,a71,AND Appenft 11 to 2 C.F.R.Part 200.Sub-RwWeits may use DH$JFEMA grsrnt funding to procure repiaoerment equipment and services hpac ted by this prohlbition,provided the cwts am otherwise corn teM with the roquirements of the FY 7A21 Pxparedness Grants Manuel,applicable appendix to the Manual,and cerbie NOFO,DHWEMAwUl publeh additional guidance In a subsequent Information Bulletin or ehnilar notice,Per ssotlon 889(%2)-(3)of the I=Y 2019 N100A,oovenol telecommuntmilons equipment or MVIGGS means: 1. Teleoommunloations equipmmnt produced by Hcrzrt M Teclmologles Comparry or XTS Mort,(or any oubaldtary or affiflate of such enitkee); 2. For the purpose of public safety,securibr of Govemmentfacllti s,physloal security survehance of oritlaal Infcastr tee,and other national security purposes,video surveltance end Wgcommunlostlons equipment produced by Hytere CommuNoatlat>s Cnrperetion,Hangzhou f4kvblon Dist M Tedutokigy Cornrpany,or Debus Technology Company(or any subsidiary or *Mate of such entities); & Telecommunications or video stawfliance services provided by auoh etrthlee or using such equipment;or 4. Tal000mmunlcstlone or video survaillancra equipment or services produoed or provided by an enW MW the Swotary of Dof nes,in owoultation with ttte dbeotor of National Intellgen oo or the tractor of the Federal Bureau of Investigation,remorift believes to be an snit owned or controlled by,or otherwise conneoted to,the PeopWs Repubtlo of China. In the event the Sub-Rw%*rrt Identlies w"red talommunioollone egWpment or @Woes used as a subsbntlal or esswtial componerit of airy system,or as critical tschnokogy as part of any system,during cont id performance or at any time or by any other source the 8ub4Wplent shell report the Wormadon to the 3Ak 1. Within one business day from the date of suer fdentification or noftsdon:The oontmct number; the order numbeKs),If applaaft suppler name;supplier unique Why[denrtifler(If bvwno supplier Commercial and Government Sntty(CAGE)code(if kawmw brand;model number (original equipment manufacturer number,mwufwMrerpert number,or wholesaler numbery, item description;and any roa*evagable Infortnaton about mitigation actions undertaken or recatxvunended. 2. Wlthln 10 bustnese days of sutmtltting the aforementioned Information:Any further avababie ln(bmwfton about rrftatbn actkans undertalmn or moom mendod.In addition,the Sub-Reolplent 30 225 shall describe the efforts it undertook to prevent use or submission of covered telecommunications equipment or services,and any additional efforts that will be Incorporated to prevent future use or submission of covered telecommunications equipment or services. Sub-RegiQjent.: I OF MIAMI(FfM. Rescue) Date: m�� B' a d4 Arthur oriega,City Manager P�Ini Name and Tftle If signing electronically: By providing this electronic signature,/am attesting that l understand that electronic signatures are legally binding and have the same meaning as handwritten signatures. 1 am also confirming that internal controls have been maintained, and that policies and procedures were properly followed to ensure the authenticity of the electronic signature. This statement is to certify that l confirm that this electronic signature is to be the legally binding equivalent of my handwritten signature and that l understand that it is my responsibility,on behalf of the organization, to ensure that we adhere to these restrictions. 31 226 EXHIBIT—3 CERTIFICATION REGARDING LOBBYING Check the appropriate box, El This Certification Regarding lobbying is required because the Contract,Grant,Loan,or Cooperative Agreement will exceed$100,000pursuant to 2 C.F,R,Part 200,Appendix Il(l),31 U.S.C. § 1362,and 44 C,F.R.Pert 98. 0 This Certification is 11ol required because the Contract,Grant,Loan,or Cooperative Agreement will be equal to or less than$100,000. APPENDIX A.ad_C F.R.PART.18--gERTIFICAT1Old_REAI3>ING Certification for Contracts,Grants,Loans,and Cooperative Agreements The undersigned certifies,to the best of his or her knowledge and belief,that: 1. No Federal appropriated funds have been paid or Will be paid,by or on behalf of the undersigned, to any person fbr influencing or attempting to influence an officer or employee of an agency,a Member of Congress,an officer or employee of Congress,or an employes of a Member of Congress in connection with the awarding of any Federal contract,the making of any Federal grant,the making of any Federal loan,the entering into of any cooperative agreement,and the extension,continuation,renewal,amendment,or modification of any Federal contract,grant, loan,or cooperative agreement 2. If any funds other than Federal appropriated funds hove been paid or will be paid to any person for Infiuenaing or attempting to Influence an officer or employee of any agency,a Member of Congress,an officer or employee of Congress,or an employee of a Member of Congress In connection with this Federal contract,grant,loan,or cooperative agreement,the undersigned shall complete and submit Standard Form-LLL,"Disclosure Form to Report Lobbying,in accordance with Its Insiructions. 3. The undersigned shall require that the language of this certiffoatlon be Included In the award documents for all subawards at ail tiers(including:subcontracts,subgrants,and contracts under grants,loans,and cooperative agreements)and that all Sub�keclplents shall certify and disclose pccordingly. This certification is a material representallon of fact upon which reliance was placed when thistransacllon was made or entered.Into.Submission of this certification is a prerequisite for making or entering into this transaction imposed by seotion 1362,title 31,U.S.Code.Any person who falls to file the required certification shall be subject to a civil penalty of not less than$10,000 and not more than>$'100,000 for each such failure, �1 The Sub-Recipient or subccntractor,_..A rTVN it br jOa4,,,certifles or affirms the truthfulness and accuracyof each statement of Its certification and dleckbute,It any.In addtlon;the Contractor enders nds and agrees that the provisions of 31 U.S.C.Chap, 38,Administrative Remedies for False Clalms, ;d Statemen s,apply to this certification and disclosure,if any. §lgnatur of Sub- ofplent/subcontractor`s Authorized bt icial b3ame, �aga, .9aana t�. ,Y y� abcontra.otoes Authorized Official te 312 227 ATTACHMENT A PrroWSM Budget Selow is a general budget which outlines eligible categories and their allocation under this award. The Sub-Recipient is to utilize the'l3rogrem Sudgoff-as a guide forcompleting the"BudgetDatall Workshear below. The Equipment category will require Authorized Equipment List(AEL)reference number.The Authorized Equipment List(AEI.)la a list of approved equipment types allowed.under fEMA`s preparedness grant programs.The Intended audlence of this tool Is emergency managers,brat responders,and der homeland security pWosslonals.The list conslsts of 21 equfpmentc oriess divided Into'sub-catagorles, terdwy categories,:and then Individval eVipmenl itarns.The AEL can be,fpund at http,lM wv fema.govlautiiorized-equipment-ilst. Tyrahwnaforofl#vrda "esrtthe ► fidf+ tinihe'ProammSudgetandSwpa,ofV*k"bpam*md 1-immr,.the framer of tuna beams false*Is Strh*proftf cl. Award Allo�tlon,-loeya46 $�4, 50,Ot30.00 FY 2022-State Homeland VTY(Fire R�A I State Management R Adminletratlan $737,500.00 8 Grant Program— ��h 1d5ti� Urban Area Security inklaWa Issue#Ad Expendable Award AllocaWn atter.6% $14,012,500.lU I.ETP'type Activltiee(26%of awsrV allocation)This amount Is sat In addition to the termlaing award amount but Instead nignittes die amount needed to meet.the 26% re 1►a�.� Managamienn and Administratiati (ihe dollar amount W*h correspond to S' of the rotel lcoW ageW aitocatkin lei Shown In the."mn on d i i i i 33 7 228 BUDGET DETAIL WORKSHEET The SubAecipient is required to provide a completed budget detail worksheet,to the Division,which accounts for the total award as described In the"Proposed Program Budget". ff any changes need to be made to the"Budget Detail Worksheer, a r the execution of this agreement, contact the Grant Manager listed In this agreement via email or letter. .11 S. jf� rvAl NO � µ41� ', WdV71i'.. M., 'o' ,u rs "e4. 'n'+w ^n ar.r .'...., u.. ,..u.t�...,a,..:.. .�a...� .—... .�,...'. ..;...1°.� Developing hazard/threat specific annexes Developing and Implementing homeland security support _, programs and adopting ongoing OHS/FEMA national initiatives e im related g Devek ..�w el p errorism and other catastrophic event prevention activities Developing and enhancingplans and protocols Deueloping.or conducting assessments w,_w... ........ ...... ................................................. ....... . ..............w .....__ ....... Miring of full-or part time staff or contract/consultants to assist with planning,engagement,and volunteer .management activities Intelligence and Information Sharing Metadata / $43,000,00 $43,000.00 46 Planner,Line Item 2022-02 iromboWng Domestic Violent Extremism— Scrooning, Search, Detection(LPR Analyst);Line f $62,000.00 $62,000,00 45 Item 2022-03 Cross.Cutting-Planning(PTEto include Planners r $f,182,477.00 $1,192,477.00 45 and Consultants);Line Item 2022.06 Protection Cybersecurity(CyberAssessments and t $230,000.W $2301000.00 45 Training);Line Item 2022.06 Cross Cutting-Operational Coordination(EM f $100,000,00 $100,000.00 45 Technical Support Specialist),line Item 2022-07 Materials required to—con duc't planning,engagement, and volunteer management activities mm .. . _... .. ....... ........ ......... ........ ........ ...:::.: ....... ............._. Travel/per diem related to planning,engagement,and volunteermanaagement activities Overtime and backfill costs(in accordance with operationalCost G ........................................ .......�.. _...... ...... ......................................... __ �:�.. _.� ......... ..... issuance of WHTl:oomplient Tribal identification.cards 34 229 _............................_.__...................w......................................n_.._....... ....... ..............................W .............WW_..............._............. ._..........__........_. Activities to achieve planning Inclusive of people with disabilities and others with access and functional needs and limited:En�roficiency Coordination with Citizen Corps Councils for public information/education and development of volunteer programs---------- .v_ ......W_...�.— _ __v: ----------- --v Coordination and material support to Citizen Corps Councils and local firehouses for the establishment, training and maintenance of CERTs .. _..._..............�..........- _ ............ ........... ........... m.. _.. a-------......__................ .r .....__.�.... Update governance structures and processes and plans for ema, en m communications m.._..n._._..r � . ______ __ _ .........__ _.............. .. .. ._ , .,.. ,_....._: Development,and review and revision of continuity of q eratlons lan_s ' Development,�and review .._..n.. and revision of the THIRAWR contlnjvi!y of lens eveloping or conducting equity assessments to address planning and preparedness disparities for historically underserved communities AltoWapi 'Otgarsixa#t�ir#ai Activilfes(R'SGp and Lt„'fP) �: �� f �lJnit�OsE "Cty'te�Gq�# � Cs`sue# pragrem management Development of whole.community partnerships Siruct 'i and mechanisms for Information sharing h Between the olic and arlyate sector Implementing models,programs,and workforce lllenhancement Initiatives .�.._...� .W....�,.. ........__....�........._......�...�.._.w.�............�.�.�....... ... ... ............... .. ............................... ..................................................W��....WW... ._............._.... ?Dols,resources,and activities that facilitate shared situational awareness between the public and private sectors .._w ..:: ... � . _..........._. ....._. Operational support .._wm...__....�_ ti _.._._..__w.___ __. . : ,..... ........ __......._........ Utilization of standardized resource............ ......mana_ge"e •ment Res conciapts ponding to an Increase In the threat level under the National Terrorism Advisory System(NTAS),or needs in reauldn from a iVattonal SReeial Securit�we�t Relmbursoment for select operational expenses associated with Increased security measures at oritfcal infrastructure sites Incurred(up to 50 percent of the allocation) .___ _____................_ _._____vv_v____. ........ ........ ......... Soft'farget(Crowded Places-lnterd/ctlon and 1 $5,000.,00 $6,000.00 45 Dlsru tlon_ O eratlana!C1T'�L 4lne item„2022.01 w Overtime for information, investigative, and lntefligence shad activities u to 50 ercent of the allocation ._p_g .. ...��.� __.._..� j, Hiring of new staff positions/contractors/consultants for participation In Informationlintelligence analysis and sharing groups or fusion center activities(up to 50 percentof the allocation's __...W .... _W.W_W_W�...._......................�..._.. ..w._.........................................................................................................................................:..:.:............ __.....__... 35 230 ___ ..... . llig�ence and Information Sharing—Fuslon $84,060,00 __n__. $270,000,00 45 Analysts, 02 s : Une Item 2022. e_ulment), Une Item 2022-0s z $asoaan.ao3oa000.00 45 Protection— y ersecurity Cybor Analysts and their If'raarl""ith-based iring Win-do maintaining staff ositions/contraotors/consultants at SL:TT levels to liver community preparedness training,resources and aterial to schools, community-based organizations, Jnstitutlonsand local businesses..:.w.. ._:.._ .. .._..... .... . ..._ ..............---w ....................................... ,_......................................._.... .„M...,.. Hiring or maintaining staff posltionslcontractorsloonsultants to create,support and maintainCERT or Teen CERT .,............ ,............. ............,......................... . ...................................................... .............................._............._..... ...... Cost of migrating online services to the".gov"domain l`QTl4L At.g7iPiw�l€i tlll~ 57a,1J4t)tl0 g sib -`„ s Y '�,rn ],,. ✓}++�;..w '+ � f`�.:v'S ka e;. '� Y � �r.r. u. �S v9 .a x. ,,�.. ' Al1iw�alat xaciss�Gds#g}Y� , ��'��-x�. � Gantt Cost t 'i'ts�at st.- `�ssua# Design,develop,Conduct and Evaluate an Exercise .w,- ....... or Prt- ime Staff or Contractors/Consultants l"utl Port-Time ....... ......... --Full or part-time staff may be hired to support exercise- related sadvities.Payment of salaries and frfnge benefits must be In accordance with the policies of the state or local unit(s)of government and have the approval of the state or the awarding agency,whichever Is applicable. The services of contractors/consultants may also be procured to support the design, development,conduct and evaluation of CBRN E exercises.The applicants formal written procurement policy or the Federal u w. _be followed, Ac ulsltion.Regulaflons(FAR' must___. _�,.. __..._._...._.. _ �_ ._...... .�...:�_ ,��.W,:. �..��.�,��...._ _�_...._._... Criss-Cutting—Manning(Exerclses);Line Item t $9,077,984.00 $f,077,4e4.00 45 2022.06 _.._..........._....... ........_ ._.._...._. ..._ . ...:.::..:_::. Overtime and backfill costs--Overtime.and backfill casts, Including expenses for part-time and volunteer emergency response personnel participating in FEMA exercises Implementation of l-ISEEP ........v . ........ ..........- ._..,.,... Activities to achieve exercises inclusive of people with disabilities and others with access and functional needs frauel 'Travel costs(i.e.,airfare, mileage,per diem, hotel,etc.)are allowable as expenses by employees who are on travel status for official business related to the nlannin nd conduct of the exercise pro ects� W s _m _e ww m m ITITmm mITmm Supplies w-Supplies are items that are expended or consumed during the course of the planning and conduct of the exercise project(s)(e.g.,copying paper, gloves, tape, non-sterile masks,and disposable protective e ,MentL .a . _ lnteroperable communications exercises � . YFY4NTM.,... . .. ....... .. ......... ......... 36 231 Activities to achieve planning inclusive of people with limited English proficiency KJ' �C"k .,xf + ,� 5 x��' ,x. a ...$....;..��1 Al+ttFifYG1�V W��6►1'�17L/t 1��A ��4M�A�4YlF,'Ji f y.,c 4'. t L VI. Overtime and backfill for emergency preparedness and response personnel attending AHS/EEMA-sponsored and approved training Classes ........... .............................................._ ... ._,..-.............. ... ,,.m. ..-.. . .,.mm. ,. Overtime and backfill expenses for part-time and volunteer emergency response personnel participating In DHSI>=EMA training ._................... _................................. .... �.....__.._..._ Training Workshops and Conferences ..................................... ._..... .... ___ ..... ____w.. Activifles to.achleve training inciusive of people with disabilities and others with access and functional needs and qqm! d En ltsh prcfic[enc/ ,,,rv., , . __. __.. �.._�,... Full or Part-Time Staff or ContractorslConsultants ww ... . ._.. ......._................::................................. ........ .................................. ...........,,. Item 2 22-06g--Planning(Training classes);Line ! $135,893.00 $135,893.00 45 lxem 2o2z•o� ,.,. _.. W.._._.. ._........._ ...._............ ........w_............_................................... ... Protection—Cybersecurity:(Training Classes);Line Item 2422.06 q $3tio,i�00A0 $960,04o.Ot1 46 "travel SuppliesSuppiles are Items that are expended or ._... . � .. ..m w. consumed during the bourse of the planning and conduct of the training project(s)(e.g.,copying paper,gloves; tape,and non-sterile masks.) _ ..... Instructor certification/re-certification _ _..�..w .:. ......... ........ w w..w. .........._w.ro.. .... . Coordination with Citizen Carps Councils in conducting training exercises interoperable communications training ,... _........._........._._w.......................................................................................... ......,.............................................................._........w. .,.,..... ....... Activities to achieve training inclusive people with limited English proficiency immigration enforcement training Eligible Equipment Acquisition:Costs The table below highlights the allowable equipment categories for this award. A comprehensive listing of these allowable equipment categories, and specific puanti equipment eligible under each category,are listed on the ry unit Cost Total Cost Issue# web-based version of the Authorized Equipment list (AEI,) at httP://w-ww: erna. oWautliorized.., �.... Personal protective equipment __....._. .... _ 37 232 p�� jam{ {�jyT•.I( �f s,$y.. s .��!� ��n,��7�.`1!3•�e`�!�'rY1M�s/�SC.. s..._ •:A �..`'+° . � •., '' � s s K •''f ��F • e �Ie m�0.w.w'.�.... +AIA.�ex.,.wi a�w�-•n1nu+i ++�4ti...Y�,�».rw.wn"m�w.,m,..�nw.wb.:.. Combatdag Dome$*Vwen t la- anal Dlslupdon 1900 Rgalpm ant aach as roof Aft,f°Therscopa hli and Contalnmemt Ve*&Q;Llne Item 2022A AL'L i ,�9 f 9,876 00 Fl iS,87&.a0 Q4 e ( xploelve Magnskw),Llna loam Y•f$AL'l.flOZEX•OD• ,$94,720.00 no.00 4$ s�aj rt _per .r� ,,q pp Mtefli0rencean nfartimdon�hstln Surveillance Platforms;Una Jfem 2082.0.;At:'L 07-ROV4 430& 1 041,000.00 $30,000.00 40 07-SUAU.6004"SP plarupHots(©roues),'Lino item 7M•03;A94 07• i ,oidFl,0WO $144000.00 46 SUAS ComDe�ig Co»respo YFQlant�xtntmism.�lntar�adon and .�.�..�.� •�"` pisruptlon(Might Vision 2099 aeforMarino ft&ol);Live 4 $16,760,W $0700.60 48 Item?0 ZO!.-j ;L#NOW•TILA +ComIMM niamaxdlc Wal�nt A�Memlmn-Scnerithip! � `� ' Soamh botecNon eats Una item 2aft-0,T AfiL 7 $09 4►020AD $M,630.00 40 d030&&f Al.PR S1t N 1NS7'ZiON-0o•CNsr q (TRT�qulprleny;Llpe!mi»2Da�i8;AEL�Dab'R-0�7R1B, i 034l�Oiwtfl�4R5,f�BttR-0�7�fY,03SR•01 AI3AO,03S1�0x � ,� $33b,08800 �1,881LdQ ,I 4G• TPF.l.,tOfd�04•GtRlllft>naQa•vi.L17�,�fe$'S•00+3►1EN,U:ISR 0��8GAIAf,1i35�'•D3.7'PFIY,0351?•03-KMON,G�3O&•03��St1AS, 030�07 tlipC�L1 t2rR•00.1KOVR iS�•OQ•AlfBS f �W r�,,g n A �> ''�" s,,„{�,,�s •+�` ,�-...�" :r' .ea � ,ar ^rq,4 �x y ®�t "u, 'Y.! 1;. w gat's4c •ti,°ti. +w ,= y°1..�� ,°+'.�to } °s�.tl+«..,.«....,. .w�.fi. a,max'.c:o, a �•.: my.,® wr°'' 1 I encs and(oformetlon 8hadnp•-RTCC Hew Aocoid m wft L1cenm,,Line Item 202M,-ASL#MN. 4 ,�',tF00.00 it30,tX�U 00 45 ai.x,�rr Cros�CuH/nl/-apera9avra/Co nation(ICS Saf�varo), U00 f m 02"):ARL. AI-%O&CD$S,04APr03•G/SA i fktt olmli0.00 $180,000,00 40 04*04-N}trM�,00�4AP044A tt . dt,..w�'�4 '. �shle�� t1��q��hk4 -�;Ai�'r1�'4�<F�,t}.0.dv .•r' i.L r.°s.'yF�..�',rr ti'...'3.._r try�+z�.� � �r uwa..�'... P 7mteCdon-Cybanaecur�y(Cy�ber�gerlpmenq; a item "''"��", � " " . 0 2d16:AEL agl0t -08»SIRM $20,40 4 $��49�',00 48 t{ y. «maw , '�� .?:t�kf,r. `?'`' yc n.K a »• `r, 8 Roepanse•CBRNR••Cperatlonaf Cammunlcadone;Llna AWO=246;AM doOCCd1.4,9A7B.OOC"$-PRAC,OOCP- t $4M277r00 $47+4,377.00 40 Of"PORT.000A60fftwOOL CoOlbafflng DOMOSUO Vlo/entExfremlmm••Screen/ng, Search and Aoloodon(fiazmat NaNtore).Lane Item.4022 q $7i3O�.Ob 071,860.OQ 46 W;ASL 07CMA C,070.0f-OPNGt andsi 38 s 233 Combatting Domes&Violent Exb+emlem—?hreata and H&wrd ldertdta#kn(C wMlcaM&PktslW Arta)yzar),Line 1 $38100Q00 M000,00 a Item?082-03;AEL 1i07'ED jf AIN MNi�tadon-Threats and Hazard/dsntMOdeon(Methane Detector);Une 11ent.2022O;AEt.*WM0 4AV,RfGN- 2 $1 000.00 43010M.00 49 "AIM �:'1G ' .,. .K..._ �j 1 , n.4.»,�'o�'yY a w,r. ,�,.: Jv�t m�^,cn. Wwy'",�.•V-4" ', � '•^w u;; zx "yw.w"+wwwy="w •,y_fim r ",�" �.I\•H�'.�m�1 jq�ll NI� Y<:�� z i hf }`y{{, ..f� C � n .,JfiF,s CP i"ra .--t �'1 Y y Jf�:. '9i;' �',iT M •„ S�.-• t w.rt:'1' S Y � x•. t.«l � `�., w. rMarvkn r�m��_ w.wxr Response-C.EIiNE�Qn•$ceae 3aaur�Y,�►i+vreCNon and t E (Hasmat 1;me�ency #la�lgnals);t ine Item Zo2 ?3f 2 $24000.00 070,000.00 40 t��parnCAf2NE�-l*� �i lrloal#t�, �47#i�a��Lia#H7 Cl'M�g'EM��ry{,ee./�#lSpy.gtyy�radaya tr�i/'t�tl/Jy,�l.f to Olf. }I,Llne�tdm 2022�fi j 9 $426,W.00 p2SA".#0 46 w.wv✓wuxwW w mirw�w.xmrnx—mxw urw«rxereurwwn +inWuweir ww�rro+.wx......�...n�w..«rmmnrrw wnarmuawmwwwwwsruwwaw Rte6panae-CBi�'NE^^Public� �Xeel#1�caee JR1i�l I�VO.S 'I$ ,i�.Otl $30r � tQ0 Aeflbrfllaibnsl;Uns Item 202?94•APL 16Y1AM 02 DEAE �l�'� ,:",1�,i i.. .,�,,.:r:•.-s. }�,-.. + � wn �f �CB p � }'��$� .'�� _..»I. �.�... 3 ,x�_�...f c°,I�T',.t �"I; s•'�" ��""4°,^� '�.•,tt: ,r•,�'T t " 17'l'.h'.Dt�1�i+ µ,.,..,,,.nb��'Y I? �'t'`�;y i.�.�•de..l..1st•�i �.l �' � :�': .r.J 4.."P ✓ :` M «.m ' �,,.11� .s.�>,. w Cplabat+Mng namea�m vinteae nhm— I•AVIrWtlnatttdl "'° tBspartse,hfa8/#h and SeFeiy(WRz1'ox proJsat),L,hte ttam ' $ ,p00.00 S3001000.00 46 ,4021t-08;AEL 9�1ZV -OO�MIB�,091f�13�OS.D 1/�,08dt�0fs SAME 111CB-0?,�'N�1.0fAR•03=AApA end 08DZ�09•?+DBN/ Rogap se AR S�a�'I porlfa##or;Lfrraits 200046;AEI.Of,?V""MC,I-M-0#-CAM,,f1'' `O. 1 $2,7$3,13400 $2,798,70400 .fit lf�arn�rg�rertt{1»ay�;fifis#`tt+easpfo,7arl�l�u�ulptr�ant Arr�jact)I I �tf3S4,Q00.00 a14f,000,00 � . Un+A item 202211;AEG 01211.004PEC,'12� 40•TROP, 1 ?4SW-0? $IDP 02094"IGN hass, .,nF,, i°r'• k r >• +�*"""M,"-." a c "."�+ " ., "W:..,. ^,,., yy:..'...-,•ss.:'a N 1 't' '?•yy.y SY y�' t h�.:;rr'�,u,r r q ..... y'i4'�Gr •?K"1 .."`+„r:x xd�.81C°'G^A'!. s�ry{ N i< �'YT•w d. Y; il, s• -r "t' t k �:,:�; _F ^k �'aw: w .&.,mmAwv•w. G'r �.s.«:m, u»,d: Int+elllgefte and/nkmation Sharing—RTCC Ddio and %41b MW%fenenca Pkn,Una,l m 202M,-AEL#12IT.00- *500,01 .00 4600,000,00 45 INTI., 2fON-004N57' 211G*004W1AIN }� y�m k�•x .raSY s �yy a & ;, '� rt + r :4 a s ,:..: .+•,.rx: : 4 ,; :i itR aA ''�Fs4 � t i 7`k r„d:-• re s.t A r".S^ d. 1>: .,�t•4r ! ,J. T.' f i... MS+ft TarawCwwided Places..AhysWcel Measured(007''V);Mne Item 2022dMr AIM#148W01-VID4 l OK400.00 d 64,000.00 46 MW414NHW,04OP-0 -DISP,218M-004AIN,21GN4& 1N'ST,�ilr�lCAI�" Reaavery—lnhaab�ucture Sy�tenis(t3a�up EHreme�,LInB 7 ,0t)0t00 �20,00A Otl 46 lMsm 2022.16:AEI.#'19C1.0"OOP ?nepepFion and 8ereelt 8$Y _.� lit eiems Animal Cars mtd Fpr9lgrt Ji►►n{mat D1B o 0 riseW`lzvr 38 A 234 Respooae,CBRNE CYltlaal TranaporUdca Line(tam ]I -2 Fsi,409.Q0 $00I D2.40 2022.lA Alrt. f.FWC•O"OAT ,.. ..... C#C#ihlE»f'r+ave�Eian and It�3panse tinmann�d Aircraft � i � ulatlun EquEp�nerlt n l7esptrnae Cl3ftN�i4�i�tletic�s anrt Supply Ctraln .�:,�,. �.��_ �': "`,�` " 6fanag�rr#{l�arkttf };E.lnalid Zp2�f2;�t t, 18MN-00� +idtEd0.00 $001 A a 45 BULK _ pp latelllganceandlnfwmattatl Sharing Fusion Oper itlans, _. l�3/T0(�1NT�•'13/T•O�tl-ALR� ^ Line lt�ent 2022.02 AM 02IGN-O&OCAM,04NW M INNW, ! $240,00M $240,00t�40 417Gammenityl�raparadr�easandi3etlfhtn�r-Oa►r�munity �.�.� ��„��' ,�,� "�� Realllonce{CMT lnitlsii V,LMv ltm 2022-K,Aft ! W5,0M.00 $446,000.00 At Al illl►tlO+GCJ� !lil3WOl>`80P1 08Cf�Qlfi4ltT l.'trltgxttrsmOOR),Maeltam 2Wt2-07rASl..OISM-00-0 EQ, 06CAI1lrwYCON, ,?9t311fi.O NS-r,04MVV*-1NHfV,04AP►M COSS,21ON A041TAIN, l4aft-COOP,078SO.7- NVS, 0600-06-PR7 Y,0OCC42-MAD,101a110",PS,060F' 1. ? 018481.00 $00,8811 q 46 9081,OOCP#M-PRAC,93MMALRT,OOPAl«CADO, ,, 041E1f1�-f>2 PRt�T ttflCC-0f Et,�f..t.,2Tf31V-00-COST,2q©N-00• MAIN,OWC•0s$ATS,216MOMMIP,04M0-O"/SP,,08CPR 08-YCCl1V,44M-01-PACS A�ltltja�ori-��cn�-Term VulnenrbNCyReducElon (Malnterramae S Suatalament of UASI Equlpment);L.fne ! $178,40XGO 6!M 48040 4 Na m 9027r08-A,9t;#21l3N O"Alh! ,�teupanseMCBRNE�ItPaee�garch arrd.itescue Opg(Multi• " '�'""'"""' """� Dlafpffhe r'ralning ftp),,L.frra tmmm 202242,AtwL.MON- f 4420,000.00 $120,000.00 .46 CNS 2fON-0(mmST t A i-iiring of fuii•tirna cr par�titne statF cr contrtactorsfconsultants:to assistrr�Sth the managemarrt Of the respective.grantprdgrarn;.appticauon w0rements,and tornpiiance wtth'repprting and data coltectiosti rerutrem®nts MOB„tl Mary P61mtttl{tf,Line lam 2022.17 1 $5104110.00 $610,6kb 46 38 235 F elopment ofopeiWni gplans formation cones on processing necessary to respond to DHSIPEMA data rtimeand baakPil costs w Overtime expenses are ed as the result'of peraonnal who worked over and above 40 hours of weekly.work time In the performance of FEIVIA—approved sotivltles wkhln the scope of this grant Sackflif Costs also called"Overtime as Sackfill"are dekned as expenses from the result of personhal wtio are Working overtime In order to perl'artn the duties of other personnel who are temporarily assigned to'FEMA' M approved activltles oulelde their core responslbliltlos, Neither ovortfine not WWII expenses ers'the result of an increase of poll—Time Equivalent(FTl"s"n loyeas `ravel expenses H&A rravef,Linn item 2022617 $20,000.00 ;s rl►,M.,W �p 46 IiAeeting-related expenses n �nnn_n �ftorized office equiptneni:lnCludtttg personal "" °°° , °° j computers,laptop,cornputo%. printers,,1..00 projectors, and other equipment or so�-whioh may be required to support the lmplementat)on of the-homeland security strateay. Of o Suppitee,f; ne item 2022.17 $:20,000.00 *20,0 0,00 45 The fol�vrfng are allowable only within the agreement poricri: Recurring leefthaiVes assocleted with ceitaln equipment,such ssv:oell phonsa,Woe Ceasing and/or renting of space for newly hived personnel to adminlst6r prograrna within the grant R,eaurring E4wsev,Uns item 2022i,IT � t ftl,40O,A0 1(l,Op ttO 4sg Campletln,%the Civil Rohts Evaluation Tool Conducting activities retated to evaluating project effectivaness far HSG 4unded projects TOTAL AWA D URNDtTURES $14,012,500 n 236 ATTACHUMT$ SCOPE OF WORK Sub-Rec l*nts must comply with all the requirements to 2 C,F.R.Pan 200(Uniform Adtnintelrefive Requirements.Coot Principles,and Audit Requirernerfs for Federal Awards). Funding Is provided to perform eVibie act vitles as-klentttled In the©omestto Homeland Gecu ty—Federal Emergency Management A ency.National Pisperedness Directorate Flsnal Year 20Z2 H4medand Security Grant Program(NW),consistent with the Depeu# vnt of Homeland Security State S'trelagy. Eligible sotivhtes are outNned In the Scope of Work for each category below.. 1. Issue,and Project Dasarlptft w issue 40:The Urban Area dtecuft Initleth%(UASQ has alwAable,Managemant and AdininistraEtorr(M&A)costs associated with it.The DIvlsiorrof Emergency Management,Be tho designated State Adrr etrative Agency,will retain five(5),percent of the cafe!UASI amount albeataci to Florlde for M&Apurposea.Theae We will prodide the SAA wfth 1he means,to manage and administer the UASI grarnt.'Tho proper rnenagemerd and admInWation of t1wee fiends ensures that each project hied wAl be PAW,or partially N111116d,more /e�yf,f.i�c,�iently while remaining in compliance with the OHS Feder�ri Fiscal Year 2021 Homeland Security Malt:Program©uIdartce. II. Catgoorlear and Etlglblo Activities FY 2022 allowable coats are divided into the hawing categorise for this aWsametib PiahnlniL QWkWanal,Exerelso,Tr4ofna l3gWpment and.MarAgemont'and Administration.Each cat"ory's allowable colt have been listed It cute"Budget Detail Wwkshoefa above A. Atiowabte Planning Related Coats H$GP funds may ba used far a ral'rg*of emerpnoy preparedness and management planning se Nities such as thaw mWisted with the development,review,and revision of ft THIRA.SPIR oontaWty of.operetfons.plans,and other planning acOvities that-support the Goal and placing an emphasis on updating and raelntelning 6 Currant EOP that epA mm to the gWellnes outilned In CPO 101 it 2.0. • Developing hazardAhnsat^epscittc wvw*s-#W incorporate the range of prevention, profleWon,response,and mcmery activitlas; • Deveiaping and Implemeraing home"&x^strppart programs and adopting DMSIFEMA nat�naiIn#latNes; . • Deveiarping related terrorism aN other aetestrophic event prevention actbAkw; t)oveloping and 80varldrV plans and.prOWN18; • DevelopIng or Condueft asnooMents; • Hiring of full-or part-tln*staff or wracUcmsultants for assfst wig planning actNitias(not for -tile purpose of nirinp public saMy perac wl fUiRNng traditional pubtta-satsty dufies); e Marterlek toquired to bonduct planning acdvIdee; • 'TraveVper diem related to panning acdivltft, • Qverfte.and baWN cant(Wwcordanae with operational.Cat Quidsrt* a Issuance of WHTl-oompIWnt TAW tdendffCatian card; • Activities to achieve planning induslve of pile with dieabillttes and OUM with access and Amtloaaf needs; • ComOnatton with Clt►zen Corps Coundla.for public i tlon/educatiort and development of volunteer program; Coordination with Ciflzen Corps Councils and local firehouses tot ths'establlshment,tral ft and maMtonarice of CERTs • Update 0ovdmance structures and processes and plane for emergency communications; • Development,and review and revialon of coWuity of operations plans; • Development.and Wow and revision of the THiRAMPR gon0nu<ty otopamtiong plem, 39 , X ;. a E � i 237 Developing or conducting equity assessments to addrees planning and preparedness disparities for hlsto tcelly underserved crommunitles * Activilles to achieve planning inclusive of people with limited Vngllsh proftalency. S. Atllowablo Organixatlon Related Castes(i $Gr*and UASI Only) Sub-Roolpients proposed expenditures of H8GP or UASI funds to support organization activities Include: a Pnvmm Management; • development of whale community partnerships; * f3truotures and mechanisms for Inforrnatton sharing between the public and private sector; a implementing models,programs,and workforce enhancement initiatives; * Tools,resources,and activities that facilitate shared situatlonsl awareness between the publio and private seotors; • Operational support; * UtNization of standardized resource management conoepts; s Responding to an Inofease In they threat level under the National Terrorlsm Advisory System (NTAS)or needs resulting from a National Spedal Security Event, e Ralmbureament for serest operatlonal expenses associated with Increased security measures at crldcal lnhmstructure Was incurred(up to 60 percent of the allocation) * Mlgraling anline aervlres to the".UW Internet domain,and • Overtime for lnformatlon,I nvestiga ft and Intelligence sharing activities(up to 60 percent of the allooatlon) * Paying salaries and benefits for personnel to some as guallffed intelligence Analysts,Per the Personnel Rohnbursementfor Intelligence Cooperation and Enhanoement(PRIG of Homeland Security Act,Pub,L.No.11 0-12,$2,codified in relevant part,as emended,at s U.fs.C,§609(a),H$GP and UASI funds may be used to hire new staff andlor contraotor positions to setva as IntaNlgence+andlysbg to enable lnformstion/InteNlgenae sharing capa"""a,a$Weil as support existing Intelligence analysts pmlously cored by HeQP or UASI funding,See 6 U.S.C.§600(a).To be hired as an Intelligence analyst,staff and/or contraotor personnel must meet at least one of the fallowing orlberia, s Complete training to ensure baseline proficiency In tntelilgence anslysla and Production within six months of being hlred;and/or, * Previously served ss an Intelligence analyst for a minimum of two years either In a federal Intelligence agency,the mWory,or state andlor local law enforcement IntelNpenoo unit. * Hiring or maintaining staff positions/contractorslconsultants at 8LTT levels to deliver community prepparedness training,resources and material to schools,community-based organizatlons,faith-based institutions and local businesses. • Hiring or maintaining staff pultionsloontractors/consultants to create,support and maintain CERT or Teen CERT inteWgenoo AnalystActfvitits Allowable Costa(HSGP and UASi) All fusions enter analytical personnel must demonstrate quaillloations that moot or exosod competencies tdontlpeft the Common Competencies fbrstata,lacer,alit b1bal intelligonro Analyst+,which outlines the minimum categories of training needed for Intallpneo analysts.A certl0oato of Completion of such training trust be on ilia with the$AA. States and Urban Areas must)ustlfy proposed expenditures of H8GP or VAS(funds to support organization activities within their U submission.AN SAAs are allowed to Wflize up to 60 percent(150%)of their HS©P funding and all Urban Areas are allowed up to 60 percent(i;0% of their UASI funding for personnel costa.At the request of a Subclplent of a grant,the PSMA Administrator may grant a waiver of the 50 percent(60%)Nrnitatlon noted above, Request forwelvere to the personnel cap must be submitted by the SAA to GPD In writing on official Warhead,with the following Information: 40 238 ip Documentation explaining why the cap should be waived; Condlticns undorwhloh the request Is being submitted;and s A budget and method of caloWeMon of personnel costa botti In percentages.of the grant award and to total dolinr amount, To avoid supplanting Issues,the rsgomt must also inalude a three. year slatting history for the requesting endty. OrganIzatWel activitles undar HSOP and 081 Includes Operational Overtime masts, in support of efforts to anbance oapabliftiea for detecting, dblerKM, dlfsrcrtrtbig, and preventing sots of ferrortam and olher catastrophic events, operational over(Ime=* ara allowable for Increased protective saaurity massurea at critical Infrsstructure slts$or otNr high-tsk toWtons and to enhance pubtlo safety during mass gatherings and htgh•profile events.to that regard, HSGP Sub-Rooiptente are urged to consider using grant funding to support soft target preparedness activities.HSGP or UASI funds may be used to support select operational expanaes associated with Increased security measurers in the authorized aaftparios cited below, e 8acicilll and overtime expenses for staffing state or Mayor Urban Area Won oentsro; ro hiking of oontrm4 ed swirlty for rxftical Inkostruoture slW; •Participation in Regional Resiliency Assessment Program(lam+)WOW; Pubga eafsiy overilms; *Title 32 or State Acst m Duty National Guard deptoyments to protect orltlaal infrastructure sltea, Including au resources that are part of the standard Naknal Guard deploymtentpavkage(Wore: Consumable costs,suoh as fuel expenses,are not allowed'exospt as partof the standard National Guard deployment package); •Increased border esourity aot Ms5 In coordination with C8P; +National Terrorlern Advisory System; e Oeslgnated National Security Events; *Speglal Vvent Assessment Rating(SEAR)Laval 1 through 4 Events r kitatea of Emergency, *National Gritloal Infrastructure,P luriNzatlon Program(NCIPP); *Directed Transit Patrols;and a Operational Support to a FoderalAgenoy. Opondlonsl Ovorttims Requests: . Except for an elevated WAS alert.HSOP or UASI funds may only be apent for operational overilmo casts upon prior wrilton approval by FSMA.The£AAA must submit operational ovsrlime requests lrn wriflng to Its assigned MA Program►Anatyat(PA).FEMA will consider requests for special avant soiivitlas up to one year in advance.Howover,such requests,must be within the award's ourtent period of performance and roust not resole in the need for a request to extend the pet'fod of perionnance. * All operational oveMme requests must olear ly explain how the request meets the or'iterls of one or moro of the oategoOse fisted above.Requests mutt address the threat environment as It rolaateos to the event or activity requiring operational ovarttme suppmt and explain how the overruns sctivity is responsive to the threat. * ?*"vent operational overtime roquesis will only be considered on a case•by-aaae basis, where It Is demonstrated that exigent circumstances prevented submission of a request in advanos of the event or activtty. * Under no cimumstanacs may OW12SMA grant funding be used to pay tor ooste already Supported by funding from another Moral source, • States vdth UASI urlsdloilons can use funds retained at the atate level to reimburse ellplble operational oyovme expenses incurred by the state(par the above guidance limitations)Any UASI funds retained by the stets mask be used In direct support or the high-risk urban area. x States must provide documentation to the UAMrt3 and DH81FAMA upon request 41 a� 239 demonstratina how any UASI funds retained by a alato would dirty support Vie high»risk urban area. PEMA wail consult and 000rdlnate wlth appropriate DH$components as neoess"to verify Information imod to auppod operational owrtime requests. Personnel Costs(HSQ►P and UASlj Personnel hiring,overtime,and backfili expenaera oropermlRed under this ant to perform allowable 148GP planning,training,exercise,and equipmeld solNltles.Personnal may ln*de but are notlingled to wining and"anise 000rdlnatars,p m managere for activities diraclly associated with HSOP and UASI ftrndad activilloo,intetligenoe aclafyets,and StatciWldo kftroparabillly coordinators(Sth11Cs). Sub-Reotptante should refer to Inkwmatlon Sallotin No,421b.Cladfloation on the Personnel Wnbwsement for Intelligence Cooperation and Enhancement of Homeland Security Act of 2000(Publlo Law 110-412-»the PPJGE Act),Ootober80 2018.HGOP finds may notbe used to support the hid or any personnel to iUlllt tnadltlonrel pubito health and safety duties nor to supplant tradlknal public healt and safety positions and responsibilliios. The following(definitions apply to personnel coMB: + flldngf State and local emtiles may use grantfunding fo cover the salary of no"hired psrmonnol who are exclusively urndertaking allowabfa OHOMSMA grant activities as specified In title guidance,ThJv maynot Include now parvannel who are hired to fulfill any non. DMF»MA program amtiv)tfes under any airoumabnoes,Hldrg vAll always result in a net Increase of Full Tlmo Equivalent(Ffi=)employees. • Ovw Ifte.'('base expenses are limited to the additlonal hosts that rasa t from personnel worldng over and above 40.hours of weekly work time srs the dimot result of their perrormance of OMFEMA-approved activitles epacUled In thle guldatrce.Overtime assoaleted with any other sotivlty Is not eligible. . �acfCnfl•RaJgteot Ovartlerro.Also called'Overlime as Baoft these exposes are Ilmltadto overtime Costs that result from personnei who are working averttme(as Identified above)to perform the duties of other personnel who are temporarll assigned to DH&FEW-approved adlvitlea outside their hors responsIbAitfes,Napier ovetzme nor backtlll expenses are the result of an increase of PTE employees, a Supplendiag.Grunt funds will be used to supplement existing funds and win not replace (supplant)funds that have been appropriated forth4 some purpose.AppOconte or redplanle may be required to supply documentation aertlfylng that a reduction in norr-federal reecuroes occurred for reasons other than the recelpt or expected reoalpt of federal Mrift. C. Allowable OrganIzation Relatad(Costs(OASO) Personnel Comte:OPSO funde may be used fbrdomosuc travel and per dlem,including aosto assoolatod with the deploymentrredoployment of psrsonnelto border areas and for Mwel associated with lour enforcement antmes asslatin other local judsdlollons in low enforcement sodvifieu(travel costs must be in accordance with applaablo travel regulations). Up to 50 percent of an OPSO award maybe used to pay Wall personnel costs(only to the Went w that such expenses are far the allowable ectivitles Whin the$erer of the grant).At the request of a reciplent or Sub-Reclpient,the F EMA Administrator(or designee)maywalve the 50 percent personnel cap,Waiver decisions are at the dlscrellotl of the FEMA Administrator and will be oonsiderodon a oaue-by-oaee basle.Further,chengee in scope(orobjeotivoMoo require FEMA's prior written approval pursuant to 2 O.F.11,§200.808(cxl)(I).Aformal©PSG personnel waiver request should., • Rea on Motel letterhead,Include a written justification,.and be slgnad by the local Judsdlotlon. 42 240 • Include a budget and method of calculation of personnel costs both In the percentage of the grant award and In total dollar amount,reflecting the Change in scope ar objective to the project. • Include an approved Operations Order from the USBP Sector offloe that supports the local Jurlo lotion's written justifiaellon. • Be coordinated with the USSID Sector,SAA,and the QHS'1CSP Office of the Border Patrol (00P)• As with aft OPSO personnel coats,OPSG grant funds Will be used to supplement exisiing funds and WIN not replaoo(supplant)funds that have been appropriated far the some purpose.Applicants or recipients may be mqufted to supply documentation oerrlfying that a reduction in non-federal resources occurred for reasons other than the receipt or expected receipt of faders!funds. Temporary or Term Appointments • Sub-Redplents may utilize tempo►my or term appointments to augment the law enforcement presence on the borders.However,applying funds toward hiring W114me or permanent swam public;safety officers U unallowable. e OPSWunded temporary or term appointments may not exceed the approved period of performanoe. * For OP$Q purposes,temporary appointments are non-etatus appotndnents for less than one year. s For OPSG purposes,tern appointments are non-status appointments for one year, extendable far one year as necessary. • OPSG funding for temporary or term appointments may pay for salary only.Benefits are not allowable expenses for term or tarr4wary employees, • OPSG remains a rnon-Wring program,Appropriate uses of temporary or term appointments Include; • To carry outspeolflo enforcement operations work for ongoing OPSG funded patrols throughout the Sector Area of Operatlow, r To staff operations of limited duration;such as OPSe-enhanced enforcement patrols Wgating opewillo locations or arImInal activity;and, : To fill OPSG positions in eothriflas undergolrng transKlon or personnel shortages and taaal baoWl policies(mredloaVini tery deployments). • OPSG term and temporary appointments must have ag necessary certlkations,and training to enforce state and local[am,OPSG funds WO not be used to WA or cartfly terns or temporary appointments except as othervvise stated In the OPSO section of the Preparedness Grards Mantuan and the H8QP NOF0. r In addition to these terms Sub-Reolpfente must follow their own appllmble pollcles and procedures regarding temporary or term appointments. Operallonai+overtime Costs.OPSO funds should be used for operaflonal overtime costs associated with JAw onforoement activities In support of border law er>farcament agenoles for Increased border ascu*enhancement.Overtime pay Is for enhanced patrol for cartifled public safety oftere,along limited support for other law enforcement direct support personnel(e.g.,Communication Offfaerstlapatahere,non-awn patrol pilots,eta.),Overtime shall be reimbursed consistantwi€h the non- federal entity's overtime polloy and the requirements as stated below. * +� Overtime is time worked that exceeds the nrqulred number of hours during an employee's destgnated ahK w Overtime must be worked to Increase patrol capacity and be In support of Identlfled and approved U88P border security operatlons, The OPSO overtime hourly ratio of pay will be no more than the approved overtime rate per local law and popsy and must be In accordance with applicable State and Federal regulations. 43 241 • All overtime expanses under OPSG must be reasonaWe for the son4oss rendered and owftrm to the non-federal entltys established written policy,which must apply to both federally funded and non-federally funded activities and comply with the other uNAcabls raWirements under 2 OAR.ff 200,430-200A31. * The nonfederal entity may not utilize 015813 funding to pay for an empfoyaWs overtime hours or pay that exceeds 10 hours worked in any 24•hour period. Unailowoble costs(OPSO) OPSG unallowable costs include costs assoolaterl with ovidenoe collection,arrest pim"ng Prosecution,and TraffkMU)checkpoints,such as evidence documentation aran6me,fingerprfndng supplies,alcohol breathalyzers,porfebie work lights,trs Mo barricades,and similar tow enforcement expenses.Additional unallowable coats also Include oasts assoalated with staffing and general IT oomputing equipment and herdware,such as personal computers,faxes,copy machines,modems, eto.OFSQ Is not Intended as a hiring program.Therefore,applying funds toward hiring Ball-time or permanent swam publio safety officers Is unallowable.OP'SQ funding shalt not be uasd to supplant kyherent routine pa"Is and taw aofarcement operations or sclivitles not directly related to providing enhanaad coordination between ideal and federal law enforcement agancles.Finally,oonetnxxdfon and/or renovatlon coats,and exercise expenow are prohlblted urAor 4DPSG. 0, Uaftooment and AdmNstmoon(M" Management and administration(M&A)scttbidoa are those directly relaft)to the managomentand administration of H8QP tl.mds,such as flnenolal management and moniforN, Sub Reciplents awarded MBA costs under this agreemervi can retain a maximum of up to 8%of lheirtotal agreement award amount for M&A costs, Allowable M&Aactivgies Include; s Hying offUll-Urne or part-time 4taff or contraotomfoonsufieMs, To assist with the mansgemsrd of the respective grant program, + To oealrstt with appOcstion roqulreMonts. To asatst with compliance reporting and date cofiectlon requlramants. r Development of operating plans for Information cotloodon and processing neaessory to respond to aHSiPSMA date calls * Overtime and backfiA costs Travel * Meeting related experts * Authorizod office equipment • Recurring expenses such as those associated with doll phones and faxes during file period of perforrnanre of the grant program s Leasing or ranting of space for newly hired peraonnei during the period of performame of the grant program e Complletlna the Civil Ophts Evaluation Tool Oonduoting activities related to evaluating project effectivenoss for HSONunded pmjects Managoment and Admintstmil+a►r:(M&A)(OPSO) Mansgement and adrmlnistrallon(M&A)activitios are ihose directly ralstfng to the management artd u administratlon of OPSO Mde,ouch as ifnancial managematit and monitoring,Red tents trey retain up to 2.5%of the overall OPSO atta tIon prior to passlnUAWugh funding to Sub.Reciplanls.This; funding must be deducted In an equal percentage from each Sub-Reclplent.Sub-Rswplanta and friendly fords may retain funding for M&A purposes;however, the total amount retained oannot exceed 6 percent of the Sub-Roclplenf s amt>award.Friendly forces are local law enforcement Wiles that are subordkrata Sub•Reclptents under OPSG.In other words,Mendfy forces are entities that rsoelvo a subaward from a Sub•i1solplent under the OPSO program.Friendly tomes must comply with all r'apuiremonts of Sub-Nolplents under 2 O.F.R.Bart 200. 44 a 242 E. Ailowablo Equipment t3eiOW Costs(SHOP and UABI) The 21,allowable prrevenilon,protection,mitigation,responso,and reoavery equipment oategories for H$GP ore listed on the Authorized Equipment list(ASQ.The AEL is available at httprJlwww.feme.gov/authorized-equlpment-ild.Some equipment items require prior approml ilom ONS/FFMA before obilgatlon or purohose offhe Items,Plosse refersom the grant notes for asoh equipment Item to onsure prior approval Is not required or to ensure prhx approval is obtallned If necessary, fJnless Otherwise stated,all equipment must meet all mandatory ma0lotarryy and/or DWB/Fl~MMdopted standards to be eligible for purohass using these funds.In addlfton,recipients will be reaponalble for obtaining and maintaining all nsosssary osrilflcatlone and licenses fortho requested equipment. Grentf'unds may be,used for the procurement of medical oountermenwes.Proc urement bf medical Qountermeasurss must be conducted in collaboraHon with Stata/*lWat health dspartnnehts who administer Feral funds from HNS for thls,purposs.Procurement must have a sound threat-bdsrad Justification with an elm to reduoe the conesquenaes of mass usually Incldenle during the first crucial hours of a response,Prior to procuring ptmrmscoutloals,qmntees must have In place an Inventory -management plan to avoid Istrye perfodlo variations in supplies due to colnaiding purchase and expiration dates,Orantew are encouraged to entor into rotational procurement agreements with vendors and dletributort,Purchasos of phanneoeutionts must include a budget for the disposal of escpkecl drug's within each Wet year's period of pedon ance for MSG R The cost of d(sposa)oanhot be carrlad over to another PENIA grant or gram period. T116 equipment goods,and supplies("(he eligible equipment")purchased w11h funds provided tinder this agreement am for the purposes spec flsd In"FlorldWe 17chr matle Security Strategy", equipment purchased with these funds wlH be ptt)lxed In the anent of emergendes, Including,but not pmited to,terrorlarn-related hazards. The Sub-Reolplant shell pleoe the equipment throwhout the State of Florida In such a manner that,In the event of an smargency, the equipment can be deployed on 1ho scene of the emergency or be available for use at a fixed looatlan within two(2)hours of a request for Bald deployment.Tiffs Florida Division of emergency Management JIFOEM)must approve any purchases of equipment not itemized In a pro)eaft approved budget in advance of the purclisaa, The Sub4l000lplant wIII,in accordance Frith the statewide mutual aid agreement or other sme ancy response purposa as spedflad in file'Norida Domestic filanurlty ,'ensure that all equipment purchased with toss$funds Is used to respond to any and allallbents within Its regional response area as appticable for so long as fhla Apreamont remains in effoot= prior to requa sting a response,the FIDEM will take prudont and appropriate action to detorrnlna that the level or lrOonalty of the Incident Is such thatthe spedaihzod equipment and resources are necessary to mitigate the oub ms of the Inoldont, Allowable Equlpmant(OP$G) OPSO equipment le intended to be incidental to the onlumood border aecurlty openmlone being perlormsd. The Arent Is not intended to be used to outfit or supply general equipment to SLIT law enforcement agenoles. Equipment:must be ralatrable to and justified by the operational benefit ft will provide. * f4ulpmsrd Marking.Saosuse equipment purchased with tom+$©funding is intended to be usbd to support OPSG sotivities,it may be appropriately marked to ensure its roady Identifloation and primary use fbr that purpose.When prtactleable,any equlpmot purchased with LlPt3C3 funding should be prominently marked as follows: Oftirhesed with DHS fande for Opersffon Sfonegarden Use • Pool frost and/or Oloage Reirnbursemenk.Theta Is no Cep for reimbursement WWI and mlieage costs In support of operatirnnal activities. 45 243 o, * V abide and Squippmeat Acquisition,Incluellty Leasing and Rentals.Allowable purchases under OPSO Include patrol vehirlo and other mlaslon speolfic equipment whose primary purpose Is to lncrooee operational capabilities on or near a border nexus In support of approved border saourity opereffons.A detallsd)ustplcatlon roust be submitted to the respective FNM Program Analyat prior to purchase. r Modk*l 8merypanay Countortrwasuraw Allowable purchases under OM Include narcotlo antagonlat pharmaoouticale,detection and Identlflaatton equipment,safe storage and Wansportation,personnel protective equipment,and initial equipment training,as will be reflected In the ARL and explained in 18 438, Insurance Coverage Requhment As def ned in the Code of Fedemi Regulations section 200.310 the Sub-Reclplent must,at a minlmum,provide the equivalent lneursnoe coverage for reel property and equipment acquired or Improved with Federal funds sa provided to properly awned by the,non-Federai entity. Fedmralty owned property geed not be in cured unless regulred by the terms and corrditlans of the Federal award. F. Unallowable Equipment Costs(H$01►,UASI and 01380) + pot e~MWA polloy,the purchase of weapons and weapons accessories,Including ammunition, Is not allowed with HSGP funds. y Ofant funds may not be used for the purchase of oquipment not approved by DHS/F811RA. Grant hands must comply with 10426 and may not be used for the pumbass of the fdfowing equipment:firearms,,ammunition;gronads faunoheriv,bayoMr,or wssponized alroraft, vls,or vehicles of any kind with weapons Installed. r, unauthorized sxerolso-related costs include; o Raimbur OMent for the maintsnanae or wear and tsar coatis of general use vehicles(e.g,,crfnatnrotlon vehicles),medloal supplies,and emerpnoy response apparatus(e,g.,flro trucks,ambulanCtw). o Equipment that Is purchased for permanent installation and/or use,beyond the scope ofthe ocheluslen of Ow exeralse(e.0.,elaottvntc massaging sign), 0, Requirements for Well Unmennod Alraraff System(SHSP,UA8I,and OPSO) All requests fo pulse 8mali Unmanned Alrot lft Systems(SUAS)with FSMA grant funding must oomply with 18 420 and 18 00 and Includs a description of:the policies and procedures in plant to safeguard Individuals'privy ,olvil righta,and civil liberties of the jurisdiction thetvAll purchase,talcs Ode to or otherwise use the UAS equipment. H, Acqulaitlon and Use of Technology to Mitigate UAS(Counter-UAS) Prior to the tesOn , aoqulstttran,installation,or use of UAS detection and/or millgatlon systems, SubAeclplents should seek the advlae of counsel experienced with both federal and state CdhInal,aurveglanos,and oommunicstlons laws.SubAeclpiw to should oonduc;t their own legal and teohnloal analysts of oaoh UAS detection and/or mitigabon system and should not rely solely on vendors'represerWona of the systems'legality or functionality.For tivrthet Information please see the DNS prase release on this topict hops,/Iwwwdhs4ov/own/2020moll7finteragoncy. issues�advlsnry-use-teahnalogy�tiefect,andgateAtmme�nned�airoraft, I. Alfowabie Tralobg R.elatod Oosts(SHOP and UABt) Allowable(rainingg--rreelated costs under hISOP Inoludo the,astabliahment,support,conduct,and altondanco of training epedfloally idontitlod under the ISAP and UM programs and/or In conluhollon with eMstgepoy►preparedness tM?ning by other Federal agendas(e.g.,HHB and DOT"), Training conduoted using HSOP funds should address a performance gap Identified through an AAR/IP or other assessments{e,g„National Lmer+genoy Communications Flan NBCP 13oal Assessments)and contribute to building a capability that will be Onluated fhrough a formal exercise. Any training or tralning gaga,(noluding those for vhlfdron,oktar adults,pregnant women,and individualo with dlsabl itles and others who also have aceees or Motional needs,should be klardiflod 46 244 a in tha AARW and addressed in the state or Urban Area training oycls.Sub-Radplents are encouraged to use existing training rather than developing new courses.'When developing new courses,Sub•Reciplents are encouraged to apply the Analysis,Design,Development, implementation and.Evolustion(ADDIE)model of instructional destgn. + Overtimo and backilli for emergency preparedness and response personnel attanding I)HS)FEMA-sponsored and approved training classes * Overtime and bacld9g expenses for Appart time and volunteer arnetvenoy response personnei parildpating in OHSIFEMA frain[ng • 7raWng workshops and oonforettcaa * ActiVIdea to achieve Mining Inclusive of people with disabilloes and others with access andNnatlanal needs * Full-or part-time staff or contractorslconsuitents + 'Travol a Suppflas assaolated with dllowable approved training that are expended or consumed during the course of fe planning and conduadon of the exerclae profect(s), s Instructor awVIcsdgr re-certlffcatW w Coordination with Citizen Corps Cocmcils in conducting training exercises Praparadness training for oornmunity preparedness tnitlatives and programs s Interoperebie oommunications trainlhg s Activltles to achieve training Imiusive of people with limited Snglth.prnlldency + -irrtmlgration anlorcomrit tralaing AdditionalT'rainbg informa"n Per Dt"iWF5MA Grant Prognamis Directorate Policy X$432,Review and Approvel R'equlremonts for Training Courses.Funded Through Pmpered)i6sa Oiwfs; s wed.on duly 19;2018,stator,teriftries, Tribal anthles and Nglr-d*.urbun areas are no longer mquirodto request approval from FEMA for personnel to attend nonOIS FEMA training as long as the training Is coordinaW wNtt and approvad by the state,territory,l'ribel or high-risk urban.ares Training Point of Contact(TPOC)and falls within the FEIviA miselon scope and the jurlsdlctlon's Zmargency Operations.Plan!(COP).The o*exce0on to this pallay li3 for Countering Violent ftft ntlsm courses,OHS/FEMA wig conduct periodic.reviows of all stato, terrltoty,_and Urban Area tralnirig funded by DHS/FEMA.These reviews may Include requests for all assure materials and physical observatirm of,or pariicipation Ili,the funded training.ifthess reviews datermirio that courses am outeldd fie scope of thlo guidance,Sub-ltecdptents will be asked to repay grant Afrtda expanded In support Of those efforts. For furWer Information on developing courses using the instructtonol design methodology and tools that can facilitate the proraa►ss,TPOCs are encouraged to review the WED Rsspondtr 1'.NOIng Devekpmnt Center(RTOG)webslte. 0H31ft A J'rovfded Tralnlirg.These tralnings tnofuds programs or courses developed forand delivered by Ine tattlons.and organtxations funded by iM/FEMA.This includes the Center for Domestic Prepareciheiti(tail),the EmergencyManagdMent Institute(EMI),and the National Tratningand Education Division's(NTED)Training PadniiPrograms(T ).TPIx Includes the Center for homeland Dolonse:and Sorority,Ndanaf Domestio Preporedness Consortlum(NO14%Rural Domestic. Preparedness Consortium(RDPG),and training partners through the Gondriuing 7aftno Grants program, Approved State and Fodaral S,porwored Course Catalogue.This catalogue lists state and Federal sponsored courses that fall within the DHS/i"MM titles{on scope and,have been approved through the FEMA Courts revlew and approval process,An updated version of this catalog can be accsesed at., WwWAreaespondertralning.gov. 47 245 f+alatagr Not Provided byDHW'fiVA.'rhese tratnings include courses that are either state sponsored or Federal sponsored(non•01-18tiI wMA),coordlnatW and approved by the sm or their deolgnated TPOO,and tall within the OHSiF5MA mission mope to prepare state,local,Tribal,and terrltorlal personnel to prevent,proteot against,mitigate,respond to,and recover from arts of(arrorism or oatsetrophle events, a State Sponsared Courses,These couraos are developed for and/or dslivemd by Instltutlons or organlxations other than Federal antitlee or FEMA and are sponsored by the SAA 4r th& designated TPOO • Joint Trafntng and E xeralees with She Public a+ncl Private 8aotors,'Chase courses are sponsored and coordlnated by private sector entities to enhanoo public-private partnerehlps for training perewool to prevent,protect against,mitigate,respond to,end r000verfrdm acts of tormrlem or oateatraphtc events, In addition,States,terrltorles,Trlbes,and Urban Areas are anaouraged to Incorporate the private sector In government-sponsored training and eoc�trciaes. AddMoRal fMcrmation on both DHS)FF!UTA provided tralning and other fedorsl and state(minbv can be found at,www,ffr*ooponde tralntng gov, Trzrining Information Reporting Symom("Wets.*orrna"),Web-Forme is an elsMrortio formldata manspment system built to asetet the SAA and its designated$We,territory and Tdbal Training Paint of Contact(I'POO).Ropoft q training activities through Web-Forma Is not required under FY2M2 RSGP, however,the system remains avaltable and can be accessed through the FEMA Toolkit located at hitps,Nwww.flrstreepondertralning,govffrtlwebforma In order to support graigeas to their own traoking of trebling xleaverles, FROM state Tra)ning Office Condlflonsi For the purposes of this Agreement,any training come listed on the OHS approved vourse catalog qualities as an authorized course. `The Sub-Reclplent can su mess€ully complete on authorized coursa either by attending or conducting that course. • In order to rocelve payment for successfully attending an authorized training Course,tho Sub. Reoiplent must provide the Olvlsion with a oe lkote of course Completion;additionally,tho Sub-fteotptent must provide the Division with all receipts that document the costs 1nourted by Me Sub-Realptent In orator 1*attend the course. • In order themoelve payrrwnf for successfully conducting an authorized course,the Sub Recipient must provide the OMelon url(h the course materials and a raster atgn4o sheet; additlonally,the Sub•Redplent must pFrovlde the 01vtslon with all receipts that document the costs Incurred by the Sub-Recipient In order to conduct the couW • For courses that are non-01-19 approved trolntng,Sub-Reolplord roust request opproval to conduct traaining through the use of the Non TED Form and provide a copy,along with email, showing approval grrantsd ibr conduct. * For the conduct of training worirshops,Sub-Radpfent must provide a copy of the Bourse materleta and slgn-In sheets. e The number of participants must be a m1nimum of 15 In harder to Justify the coat o€holding a aouroe. For questions regard"adequato number of pardolpants please comsat the FL)EM State Training Offi er for course specific guidance. Unlbss(he Sub-Reclplent reo"s advance wrlltan approval from ft State Training Offlcar for the number of partiolp",then the Division will reduce the amount authorized fbr reimbursement on a pro4 aw Iaasle fbr any training with less than 10 participants. 40 i t l 246 • TI*Sub-Reolplent must include with the reimbursement packages separate copy of the page(s)from the State(and County or Regional)Integrated Preparedness Plan(IPP) t ecling the training. J. Allowable Moorcise Related Costa Exercises conducted with grant funding should be managed and oonductsd consistent with 1-181=15A, H$MEP guidance for exercise design,development,conduct,evaluation,and Improvement planning Is located at httpsJlwww,feme.govfemergenoy-mar*gem/notonal parednese/axamise*eeep. • Design,Dovelop,Conduct,and Evaluate an Exercise • Full or part-time staff or contractorshonsultants • Overtime and boodIl costa,Including expenses for part»Ime and volunteer emergency response personnel porkipating In DHSfFEMA exerclso • impplementation of HSEEP AotNRies to achieve exercises Inoluslve of people with dlsabilittes and others with demos and functional needs • Travel r Supplies associated with allowable approved exercises w► Intoraperabte communkxations exsrclees Additional lrxerclso Inhwmarti'on Bub-Reciplents thatdoolde to use H$GP funds 6 conduct an exeMse(s)are encouraged to complete a progressive exercise series.Exercises conducted by states and high risked urban areas may be used to fulfill similar exernlse requirements required by other grant programs,Sub•Wiplonte are encouraged to Invite ropre"Mativeelplanners involved with other Federally mandated or private exercise activities.States and high risked urban areas are encouraged to share,at a minimum,the multiyear training and exercise schedule with those depprtments,agencies,and organizations included in the,plan. • VaVid'afbtg CepabINNes.Exercises oxamine and validate capabliltles-based planning across the Prevention,Proteotlon,Milgation,Response,and Recovery miselon areas.The extensive engagement of the whole community,including but not 11mrted to exemining the needs and requirements fbr Individuals with dlsarbll*s,Individuals with limited fingfish proficiency,and others with access and functional needs,Is essential to the development of an affective and cto"rehenalve exxerOse program,Exercises are 4ovIgned to be progressive—Increasing in scope and oomplaxlty and drawing upon results and outcomes from,prior exercises and real- world Incddente—to challenge participating communities.Consistent with Homeland Security Exerolee and Evaluation Program guldance and tools,the Nations!Exerclea Prcgrom(NEP) serves as the princlW wwrolse rrreohoniem for examining rational preparedness and measuring readiness.Exercises ahould*n with priorities and capsblMles klon(ltied In an 1PP. Spsala)ZventMsnrtlhs. If a.state or Urban Ama wilt be hosting a special event(e,g.,Super Bowl,Q-9 Summit),the apa*1 event planning should be considered as a training or exercise activity for the purpose of the IPP.States must Include all confirmed or planned special events in site IPP.The state or Urban Area may plan to use H$GP or UASI funding to finance trainlng and exerolas activities In preparation for those events.States and urban Areas should also consider exercises at major varuree(e.g.,arenas,convention centers)that focus on evacuations,communlcotions,and command and control. • Reglanal Exarmises.States should oleo sntIdpate participating In at least one Regional Exercise annually,Was must Mude afi owl'I med or planned special events In the IPP. 49 t 247 « Rafe of Nowtvvvernmontal&ttflo8/n Exerolsesr.Non-governmental pattlelpation In all levels of exerdses Is strongly encouraged,Leaders from non-governmental entllios should be included In the panning,design,and evaluation of an wwrcCee.Mate,local,Tribal,and twItorlal Jurledlotions are enoduraged bo develop exerofsea that test the Integratlon and use of rxsn-governmental resources provided by non-governmental entitles,defined as the private sootor and pttvate non-pMIt,faith4xwed,rommunhy,participation In exercises should be 000rdkaoted with the local Citizen Corps CouneA(s)or their 9,Ivalent onrl other partner ager1tea. FoEM State Tntinirrg office oondiflons for Exercises:For the purposse of this Agreement,any exemiso which ie anmpilarA w4h H8FZ-P standards and contained in the State of Mrkta(end County or Regional)IPP qualifies as an:authorized examiss.The Sub-Ratlpient can smowesNlly complete an authorized exercta+s either by attending or conducting that exerdes, a in order to recelvs payment for succesofully attending an authorized exercise,the Sub. Recipient must pravlde the Division with a ararfifloate of cornpletlon oralmllar omVoradenoo signed by the Indtvlduat In oharge of the exordaa;additionally,the Sub-Reclplont must provide the Division with all receipts that document the costs Incurred by the Sub-Aadplent in order to attend the exerolsa. + In order the receive payment fotsucoessfully conducting err authorized exercise,the Sub- 164ptent must provide the Division with an WI.AN,AARAR iPCIMPCFPC Meeting Minutes and Sign-in sheaf for exercise a#tendoes;addilional►y,the Sutx-Reclpisnt must pravfde the Division with all receipts thst document the vosla.incurred by the Sub-Redplem In order to conduct the woo ae. 7'he Oub-Reolplenf rnustlnolide wlflr lherolmhursemenf package a separate cagy of the page(a)from Me:mrolso Plan whluh tdenifta the parttalpant agencles and a pdedad pays(s)fi'am(he State(and County orReglonal)1PP m0ecting Ilia Qxorstse. +� Ifyou reatalro fovd/water for this event;request must come to the Division within 26 days prior to the event,in the follovAng format: fxemise Trite: Location: Rxerdso Date,, Exeroise Schadufe: Estimated Number of Pardclpants that wilt to W, Ssdmated Coat forfood/wator, Description of the Examise: K. Mali tananae and Susta lament(SH811,UABI,and t~tP$Q) The use of DHOIFEMA preparedness grant funds for maintenance contracts,wawanties,repair or repiecamnt costs,upgrades,qnd userfsee are aifovmble,as desodW in FEMA Polloy PP 205•402- 428-9 ur*r all active and future grunt Ards,Wass otherwise noted,ExDW for maintenance plans or Wended warrandes purchased Inoldental to the original purohaas of the equlppment,the period covered by maintenance or warranty plan must not exosed tlt8 POP of the speofflc grant funds Used to purchase the pion or warranty. Grant funds are intended to supporter Gael by funding p4acts that build and sustain the core capabilities nocassary to prevent,protect against,millgate the offects of,respond to,and recover w from those threats that pose the greatest risk tb the sacurlty of the Nation.In order to provide reatpiente the ability to meet this objective,the pollay set forth In PEMA's tS 379,Guidance to State Adminletrafive Agencies to Expedite the Expendlturs of Certain DHS/FEMA grant Funding,Initially for r PY 2007-201 1,allows for 0te expenelon ofsllpi &malnteanre and sustatnment costa which must be in(1)Owl:support of existing capabilfttes,(2)must be an otherwlso allawable expenditure under 30 l 3 248 the appOoatafa grant program;(8)=no of the core capabiities in the five mission areas contained withinthegoal,and(athrough the Emprgenoy Management Assistance Compact.Additionally,eligible costs may also be In support of equipment,training,and critical resources that have previously been purchased with either federal grant or any other source of tending other than DHSIFEMA preparedness grant program dollars. t.. tow Enfar+cemat Termrtsm Ptevention(t,ETP)AoNtles Allawebls Costa LCrp Activities eligiblo fbr use of LETPA focused funds Inoluade but are not limited to: • Maturation and enhancement of designsted state and major Urban Area fusion canters, Including Information sharing ad analysis,threat recognition,terroft Interdlcbon,and training/hiring of intelligence analysts; • Coordination between fusion centers and other Intelligence,operational,analytic,or Inveatigative aflbrta Inoluding,but not limiter!to Joint Terrorism Tesk Forces(JTTFs),Field Intelligence Groups(FIQa),fit h intensity Drug Trafficking Areas(HIOTAs),Regional rf Intbrmtion Sharing items FIRM)Centers,criminal intelligence units,mel4me crime ansiysls centers and OFFS intelligence,operational,ana)y11n,and investigative enutles; + Regional countertorrorism training programs far small,medlum,and large Jurisdictions to exchange inIbmtlon and discuss the current threat environment lesoone loomed,and beat practim to help prevent,protect against,and mltlpate acts of terrodsm; + Support for coordination-of raglonal full-scale training exercises!federal,state,and local law enforcement participation)focused on termlom-ralated e+ldr ; • Low enforcement Cham)ca1,Biological,Radiological,Nuoiear,and high yield Explosives detscuon and response capabilities,such as bomb detection/disposal capablllty deployment, austainment,or enhancement,Including canine teams,rots piatlarm,and x-ray technology; • Implementation and maintenance of the Nat)or wide OAR Initiative,including training forfront One personnel on identifying and reporting suspicious acHfi s,tlpelteads,and onlinelsoclal media-loosed threats,as waft as the execution and management of threat assessment progreme#o identify,evaluate,and analyze Indicators and behaviors Indicative of terrorism, targeted violence,threats to life,and other crlmknAl acfivlk , • Management and operation of aotivltles that support the execution of the Intelligence process and fca;lon centers,Including but not limited to:Fusion Liaison Officer(FLO)programs, eecurity propirame to protect the facility,personnel,and infonnatlon,and the protectlon of privacy,civfi rights.and clvfl liberties. • Implemenlauon ofthe'°lf You See Something,Say Something`campaign to rates public awareness of Indic atom of terrarlam and terrorlamarolated crime and associated efforts to Increase the sharing of information wldt public and private sector partners,including nonprofit organizations, c� Note:DH8 requires that aft public and private sector partners wanting to Implement andfnr expand the DWS"if You See Something,Say 8omethingIV oampaign using grant funds work dirsolly with the D149 Of os of partnership and Engagement(OPE) to ensure all public awareness malerials(e.g.,videos,Mena,bt-folds,oto.)ON consistent with the DHS'a messaging and stratogy for the campatn and oompilant with ft Initiative's trademark,which to Ik enged to 01,18 by the Now York Metropolitan Tw4portation Authori#y.Goordinantlon with OR,through the Campalgri's Me (seway@hq,dhs.gav),mrmt be facliltated by FEMA, increase physical security,through taw enforooment personnel and other protective measures,by implementing pmY rttive and protective measures atcditi Infrastructure site or at-rlsk nonprofit organizations; * Development of oountering vlotent extremism programs,projects,and Initiatives,eddresahug preventlon,Inteuventlon,and diversion eflbrts,Including training on Mae of law enforcement and how to effectively partner with law anforcement;developing and pro. rooting trahuing spectlically for law enforcement executives and frontline offlom on potential behaviors and 51 249 indicators ofvlolant extremism and Crow to appropriately fangsza and report them;supporting oommur>ify and law ent3oroement engagement strategies much as table top exeroises, roundtable events,town hall meetings,and peer to peer auttAiles,funding for existing and/or oxpanalorn of law ernfaruement oommunlly relations efforts,supMorl for the development of oomrnunity engagament plans,and Joint projects to Increase awareness of vloient s)drernistthreats and community mitigation sold*w; * MOW and sustah1n0 preventive radMogloal and nuolo&detection oppabli fles,llncluding those developed through the Securing the CNlse Initiative;and * Intooration and Interoperability of systems and d*,suoh as computer aided dispatch(CAD) and record manegement aystorns(RM8),to fallble the coilsollon,evaluation,and assessment of suspicious activity reports,tlpeffeads,and onllnelooalal meMa-based threats. M. Line WarGownt Readirna"(SHSP,UASI,and 0P8G) SHSP,VAS),or 012$13 grant funds may be requested and may bs approved on a case-"se bests for Immigration enforcement training In support of the border security mission,Requesu itr training will be evetuated on a oasa-by-case basis and can only be used kr cortiflcatlan in the section 287(g) program provided by 01-IS/10R.SHSP,UASI,or OPSG Sub.teolpientswith agreements under seo#fon 267(g)of the immigration and Natfonality Acl(0 UAC.§1887(g))to recelve delegated authority for kn0pratlon enforcement within their jurisdictions may also be reirnburrsed for section 287(g)reiated operational activities with approval from FEMA on a oas"y-oaao baste.For OPSG, Sub.-ReMplents must be a*odzed by U88P Headquarters and Sectors,and operational annuities must be coordinated through a U30P Sootor, OPSO grant funds may be used to Increase operational,ma%rlol,and teuhnotogbm Madinesm of SLIT law enforcement agencies,The Delegation of Immigration Authority,Seotlan 287(g)of the immigration and Nationality Act(iNA)program allows a etate or local law enforcement entity to enter Into a partnership with IM,under a Joint Memorandum of Agreement(MOA),to rooelve delegated Whorhy for Immigration enforoement within their Jurledlottone, N. Regional Border Pmjaota(OP$G) $ub-Rooiplents are enoouraged to prioritize the acquisition and development of regional projects an the borders to maxImdxe Interopembility and coordination eapabliitlea among federal ogenoles and wide slue,Imal,and Mal law enforcement partners,Suoh mUlonal projects Includw. • Ccunrnunlcations equipment Radio ssyysstems and repeaters * tcntogratton with regional Inteitance and information staring effort(i.e.fusion centers) o lntelllgenos analysts * SituatlonalAwareness equipment: o 1.1cones Note Pleader Networks o lAaual detection and survellanoe-systems o Sonoor Systems o Rader Systems(for air land/or mrine Inourslops) o Nraraft systems(manned or unmanned) O. Critical Vwripnay Sa pike(SHSP and UASQ CrJUM1 omergetnccyy supplflee,such as shelf etable pretuots,vmtar,and medical equipment and supplies are an allowable manse under SHOP and UASI,Prior to the ailocatlon of grant funds for stocOling purposes,each state must have DKOMEMNs approval of a live-year viable Inventory management plan,which should Include a distribution strategy and related sustai nrnent costs if planned grant expenditure is over$40 AD0.00. If grant expendhums exceed the minimum threshold,the five-year inventory management plan w1K be developed by the raciplent and monitored by FEMA.FEMA will provide program oversight and techrdoai aseh tarroe as It Metes to the purchase of orltlral emergency supplies under UASI.FEMA will eelaataiish guldalines and requirements for the purchase of these p 52 . e d r 250 supplies under UASI and monhor development and status of the state's Inventory management plan. P. Constrmction and Renova#lan(SHOP and VA$Q Project construction using SHSP and UAS1 funds may not exceed the greater of$1,000,000 or 15%of the grant'award.for the purposes of the limitstlons on funding levels,obmmuntcatlons towers are not conoldered Omistructlon. Written approval must be provided by DHSfFEMA prior to the use of any HSOP Ands for oorralruotion or renovation.When applying for construction funds,revlplents must submit evidence of approved zortina ordinances,architectural plans,and any other Ioosily required planning perm.Additionally,recipients are required to submit a SF4240form with budget detall offing the project Goats,and an tF-4240 Form for standard assurances for the construction project. Recipients using fWd(s for construction projects roust comply with tho Dav'is-Sacon Act(codified as amended at 40 U.B.C.§§3141 st.seq.).Reolplents must ensure that their contractors or subcontractors for o ;TWuo*m projects pay workers no less than the prevailing wages for laborers and mechanics Vmployed on projects of a character like the contract work fn the civil subdivislon of the State Iry which the work Is to be per-Ib med.Additional information regarding compliance with the,Iavis-SaoDn Act,tncludlhg Department of Labor(DOL)wage determlons,i�ave0�bie onilrie at btlips:lMNuw.del.ugy/whdtsrovcopir@cteldbrs.htm. Rscipia>fs using funds for construction projects must also comply with thb requirements setforth ; in the ggovernment-wide award tern on repotting 5ubawards and Executive Compensation ]oo,�rtad at 2 C.F'.R.Part 170,Appendix A the full text of which.Is Incorporated.here by reference in the award torm+s and conditions, (1) all iron.and steel used In ft prr of are produasd�In the United$tat -41s means all rtranufacturing.processes,from the'initial melting stage through the application of coatings,occurred in-ft United Statest (2) all manufactured products used In ths.projeot are produced In the United States—this meane The manufactured product was manufactumd In the United States;and the cost of the components of tho manufactured product that are mined,produced,dr manufsoturad to the United States Is greater than FZ per'oent of the total coat of an comoimnts ofther manufactured product,unless another standard for detw fining The minimumwootrnt-of domestla oonterd of the manufactured pro0uc tbas been rastablished under applicable law ortogulation;and (3) all construction malledals ere.mrannufaotumd in the United States. this rtnsans that all manufacturing pr000sses for the'corrstructlon materlat ocourred in the united Statss: The Buy America preference only appnes to articles,materials,and supplies that are t aneumed 1h, incorporated into,or affticed to an infrastructure project,As such,R does'not apply'to tools, equipment,,and suppllo%such as temporary scaffotding.'brought too the oonstwo8on site and removed agar beft►re the aomplatlon s►f the InCrastnrature proJ.eet,bier doeae.Sq America pr %rance apply to equipment andfurnishIngs,such as movable chairs,desks,and portable computerequip rent,that are used at or wl#)in the finished Infrastructure pmlvA but are not an fi)tegral part of the atruoWro or pa,rmanentiy"oitlired to the infra.structurs prqeat. 4 Communications Toweys When applying for funds to construct communication towers,Sub•Reolplents must submit evidencs that the Federal Communlcallon Commission's Section 106 of the National Historio Preservation Act,Pub.Li No,0-666,as amended,review process has been completed. $3 r A 251 R. Disposition When original or replacement equipment acquired under a Federal award to no bnger needed for the original prgeot or program odor other sofNltles currently or previously supported by a federal awarding agency,,except as otherwise provided In Federal statutes,regulations,or Federal awarding agency disposition Instructions,Etta Sub-Redplent must request disposition Instructions from FDEM 4171ce of Domestic Preparedness and the State AdminlstmWe Agency will request dlspos[aon Instructions from Federal awaNIng agency as required by the terms and conditions of than Federal awaM,The SO-Reoiplont shag notify the FDEM Office of Domestic Preparedness at:MS Shumard Oak Blvd.,Tallahassee,Florida 82399 one(1)year In advance of the expiration of tfre equipment's posted shelf4to or normal life expootancy or when it has been expended, The Sub-Reolplent shall no*the FDEM Immedlaatady if the sequlpma3nt Is destroyed,lost,or stolen. S. Ensuring the PrOfe Ton,of Civil Rights As the Nation worms towards achieving the National Preparodness Goal,it is Important to continue to proteot the civil rights of Individuals.Sub--Recipients must carry out their programs and activities, Including those related to the building,sustalnment,and dellvery of core capabilities,in a manner that respects and ensures the protection of old rights fbr protected populations. Federal oN rights statubm,such as motion$08 oi'the Staf8ord Act,Section 504 of the Rehabilitation Act of 1973,and TO Yl of the CIvII Rtglrts Act of 1984,Age alsorfminstlon Act,along with DHO and FIRMA rogulatlons,prohibit disalmination on fhe basis of race,color,national origin,sex,rsaligton, age,dlseblllty,limited Engllsh proficiency,or economic aMm In connoodon with programs and sath►ltles nxvfving%deraai financial assistance from FEMA. Monitoring and overslght requirements in conneotion with Sub-Reclplont compliance with federal civil rights laws aro oleo authorized pursuant to 44 OYA fart 7, In acrcordance with civil righle laws and regulations,Bub-Roolplentra most ensure the consistent and syaternatic fair,just,and Impartial treatment of all Individuals,Including Individuals who belong to underserved communitles that have been denied such treatment, Recipients(as defined in 2CFR Part 200 and inolurdng veciplertts acting as pass-t rough entities)of Federal fIrmnolal asstatanoe from the t1,6,Department of homeland;security(OMS)or one of Its awarding component agencies must c ompletsa this tool Obin thirty(30)days of roceipt of the Notloe of Award for the Are(award under which this tarm applies.Recipients of multiple DHS financial assistanca should only submit one completed tool for their aagomq,not per award.Sub-11eciplents are not required to complete and submit this tool to OHS.Howevw,Sub-Recipients have the same obligations as pass-through on iflos and Recipients to comply with applicable civil rights requirements and should follow their pass-through entities instructions for aubmltting clvll rights Information to those entitles. To demonstrate succosatul completion of task 113 for quarters 1,the Sub►Reciplent must submit tho following Items in the Olvlslon's Salesforoe system, • Complete and submitthsCivll Rights Evaluation toolh(tpsltwww,dhs,govlpublEoaQonldhs- civil-rlghtsavaluation-toc l to Include supporting materials withln thirty(30)days of receipt of the Notice of Award {November 1, 2022)for the rust award under whitish this term aappilas. 5 • Subsequent submissions:After the initial submission,Sub-Rwtpfents are required to comptete the tool once every two(2)yeare,9 they have an active award,not every time and award Is made,After Inllia3l suWasion,Sub-kooipients are only required to submit updates. if they are no updates since the Initial submission,the Sub-Reolplent must Indicate, Changed fur each Item as applicable to satlefy the blyeariy requirement. Recipients should not re-submit IhAwmaation previously submitted,The due date for submitting updates Is calculated from two(2)years from the dote the Sub-Rocipients last submitted the tool to that SAA 54 252 tad)prlor to the will due data forthe blblyearly updatoontaci person IderrEfied In Section 2 of T. National Incident Mwopment System(NIMS)(rtvplementetion(HSGP,OPSG,UA131 only) NIM Sprovides staketwiders across go whole oommutnity with the shared vocabulary,systema,and prootems to sucoessfully deliver the oapablities described In the National Preparedness System, and SuNRa dplents of federal preparedness (non4sastsr) grant awards, jurtadicdione and o>ganizatbone must achieve, or be actively working to achieve, ali of the NiMS Implementaallon Ob)ocW*.The ob)eathres can be found on the NIMS webpaga at htipaAwwSame govismergenoy. rr�agena/nimellmplementeilarrtrainfng. U. FtratdW Fl W49t provides public safety entities with misalan-critical broadbeand data Capabilities and services lnolucfl 4 but not limited to messaging,lase sharing,video sirwaing,group text, voice,data storage,applk ation,tooation-based sarviaes,and Ouailly of Servfde,Pdo ft,and Preemption.PulAo safety erottes seolft to enhance their operational csapdUldes using broadband technology may seek grant icdng from appropriate prgF* s to support tyre Nowing: • Pkinrrt tar Integration of infiarmation technology(IT)Infrastrtioture,software,and site upgrade$necessen to omneat to P{Iffm s Handheld broadband dsvtaea Vwlud hg smadphonas,feature phones,tables, weerables,push-txrtalk(PTT)devices * Vehicle.rnowifed or otherwise told operated data devloss,such as nUedhwd laptops • Netuvork 000m devices,Including portWe Ws-Fl davloet,Universal Serial Sue OM) modemefdongles.trunk mounted madame,routers Custotnev-0w►ced arid Manapd(CUAM)broacilmd deployable equipment,enabling public sa*q to own and dispatch coverage expansion or c apaclty onhanoement equipment mMn thelydurlsdiotlor • Broadband dwAce so lee that enable eifiolont and safe public satsf<y operations such as headsets,bait allps,earplaces,ram W Blustooth sensors,rugged1red cases • Sutler Idmntiflor#fon Modsties(SIM 4VUniversal integrated Circuit Cwde(UiOCs)to allow publio safety users to update exlbfg dev)m to operets on public sa%ty prioritized eeryloes * On* me purchase and subscroft-boW applications for publa safety use v4ilgh could Inducts,among several other options,erftp tee mobltty management(EMM), mobile devloe management(MDM),mabdo Virtual Private Network(VPN),Identity a eervkAw,or loud service We Sub-Redpients must be 000rdinated with the Statewide Interoperabtilty Coordinator(ENO)and FfrW4M on the planning, deployment dmellrm, and operational avatiabl(W of the network deployment within a specific state or territory and to ensure that project does not oWict WA netNodc planning efforts and compiles with all techn(cai requhments. FirsWat requires p slpating; agencies to demonsfrete a subacdption to public snarl Oori€lzed broadband ser*es to purchase FlrMetbroadband devices or applicatlons.Sub-Reciplenta must000rdtnate with Fk*Nst In advance of any stmteglc t ulsltton of bmdtaand l.TE equipment to ensure that purchases adhere to all applicable standards for public suety entities, V. SAPECOM AN Sub•Fteaipientrs using pmgarettrtesa grant funding to support emergency communicaMm sysWas and equipment must meet appltoobie S ECO M Guidance.Sub-Reoiplents must lw coordrnated With the SVNC and the State IntemperablRy Governing Body WGB)to ensure Interoperob ft and long-terms compatIbipty. W. Cyber"aurity SubAeclplants must use HSQP funds for oybemecu*projects that support Ow seourfly and RAv loning of ctldcal kftsiructm and rare capabilities as they relate to prefrenting,preparing ss a 253 for,protecbg against,or roaponding to acts of terrorism.Sub-Fteolptsnts of FY 2022 HSOP grant awards will be required to complete the 2022 Nationwide Cybersrecudly Review(WGSR), anabling agencies to benchmark and measure progress of improving their cybersecurlty posture, The i OSR Is an annual requirement and Sub-ReclpWs must complete the first available NOSR ofibred after this subaward has been Issued. Xr Procurement The purpose of the procurement process Is to ensure a fair and reasonable prig is paid for the services provided.All procurement traneao tfdns Wit ba oonducted In a nmrw a'providing W and open competition and shall comply with the standards articufatnd In, * 2 GAR.Part 200; * Chapter 287,Florida Statues;and, * SubAeolplenfs local procurement policy, To the extent thatone standard is more stringent than another,the Sub-Reciplent must follow the mors stringent standard. For example,If a State statute Imposes a stricter requirement than a Federal regulation,than the Sub-Recipient must adhera to the requirements of the State statute. Tho State of Fl orlds pr our ament policy and procedure Is as follows: Amount Coovteon Requires .µ 9hw11�cardsd slut using good purrstng praaticas wtiloi may inc&rde U��c � � n a#avritfe�or telephone ucrtes „�� $2,600 taut lose then Submit summary 4f 2 minlrnum�written quotes,signed by the vendor 8 0i0 rreserataNvca� M For vendors not on STC;submit documentation of InvltaBon to Sld # J8 4 {7 Pr+ocwss !T9 Ra nest for R osalLtF'P�or intts!t.tgNO otiate i"N Sole§o r � i Alternative Contract Commodities or services available to the State via outside contract Source vehicle.A copy of the executed contraot must be submitted along with *w addltlorral gvotes OM 7a or GSA 54. Fonmi Competitive eoHcl Wonsz$36,000 and above and not available on=include Invitation to Sid(iTS),bequest for Ptoposal(RFP),or Invitation to Negotiate(ITN).Each requires a scope of Work that meets all stagy requirements and formal posting or publoatfon ptoom.tsxamples of when to use each method., o InWtat When a Sub•Redplent can establish precise sapeolfioattons for a commodity or defining,with spsalftity,a scope of work for the commodities or contractual services sought If not using an ITS,Sub-Reolplsnt Must Justify In writing why an ITS Is not practicable. a ue .all Through this process,vendors can compete on a cost basis for 4ke Items or�o s.The request forproposals method of procutement is used when It Is not practicable for the agenoyio specifically define the scope of work for which the commodities or contractual seMoss Is needed.Simply put,the Sub-Recipient can describe what It wants to accomplish butthe methods or means to accomplish the desired outcome cannot be easily defined.Theo my be several mefhads available to accomplish a task,and the agency Is oonsldering all the available options. o Invitation to Nesrotiatsr:if the Sub-Recipient has dstarmin ad that en ITS Oran RPP VAN not result In the beet value,the Sub•Recipient may proouro commodities and contraotunl servloes using the ITN process.The procurement file must be documented to support why 5C 254 an IT13 and a RFp will not result in beat value(287,WI(1'X0),Florida Statutes).ContracAs that exceed$1M require a Florida Certified Contract Negotiator.Contracts more than $10M In any fiscal year,requires a Project Management Professional on the gram. The Division shag pre-approve all scopes of work for projects funded underthls agreement.Alec,to receive ralmbumemett from the Division,the Sub-Roolple9nt must provide the Division with a suspension and debarment form ibr each vendor that performed wa►k under the agreement, Furthermore,If requested by the Division,the Sub Recipient shall provide copies of solicitation documents including responses and justification of vendor seleotlon. Coptacts may Include. State Farm Contrach A b rave Term Contract is a contract that Is competlWely procured by the Alvielon of State purchasing for selected products and services for use by agencies and eligible users.Florida agenoles and eligible users may use a request for quote to obtain wr}tten praoing or services information fMom a state term oonfaot vendor far commodities or contractual services available on a state term contract from chat vendor.Use of state term contracts Is mandatorytbr Florida agencies In accordance with socllon 287.00,Florida Mutes. Alternate Contract Source:An Altornals Contract$autos Is a contract let by a federal,s%to,or local government that has been approved by the Department of Management Services,used on a dah mrinstlon thast the contract is cow effective and In the boat Interest of the state,fnr use by one or A Florida agencies for purohases,without:the requirement of competitive procurement.Altemate contract sources are authortaed by subsection 207.042(16),Florida Statutes,as implemented by Rule WA-f.OQt3,Florida Admintetrative Code, General Services AdnilnletMon Schodules:The General Services Adminlstration(GSA)is an Independent agency of the united States Government.States,tribes,and local governments,and Any Instrumentality thereof(such as local education agencies or Institutions of higher education)may participate In the GSA Cooperative Purchasing Program.),Refer to the rappropriate 08A►Schedule foraddltionaatl requirements. Y, 1�3g�►gttoklrt� The practice of procurement by one agency using the agreement otanodw agency 1s caged plggyboaking. The ability to piggyback onto an axlsting contract to not urslimited. The$ub- Recipient's written procuretnerst policy must be submttted to the SAA and must albw for piggybacking.The existing contract must contain language or other legal authority authorizing third parries to mks pumhasas f m the Contract with the vendor's consent. The terms and conditions of the now contract,Jncluding the Scope of Work,must be substantially the some as those of the exrsting oontraot and approved by the DIVIalon. The piggyback contract may n►otexceed tits existing contract In scope or volume of goods or services. A.Sub-Recipient may not use the preexisting contract merely as as®bask to begin negotiations"for a broader or materially different contract. Section 211'f PI,Florida Statutes Statutry changes enacted by the Loglslsturs Impose additional requirements on grant and Sub- Recipient agreements funded with Federal or State financial assistance. in pertinent part,Section 218.971(1)stated: An agency agmement that provides state ffnandai assistance to a Recipient or Sub-Recipient,as those terms are defined In s.215.97,or that provides federal financial assistance to a Sub- Recipient,as defined by applicable United States Office of Management and Budget uiroLdom, must include,all of the following: • A provision spoolfybsg a Scope of Work that Moody establishes the tasks that the Recipient or Sub-Recipient is required to perform, 57 d 255 a A provislon dividing the agreement Into quantlllable units of delNembles that meet be received and accepted In writing by the agency before psyment,inch dellverable must be dlreotly related to the Scope of Work and specify the required minimum level of service to be performed and the crlterlo for evaluating the successful completion of each deliverable. M A provision specifying the linanolal coruiequences that apply if the lRoclplent air Sub-Radpleni falls to perform the minimum level of swloe r4quBed by tiro agreement,The provision can be exaiuded from the egmement only ff flmnelal consequences are prohibited by the federal agency,awarding the grant,Fund refunded to a state agency from a Recipient or Sub- i sc4pfent for failure to perform as required under the agreement may be expended only In direct support of the program from whW the agreement odglnated, * A provisions speolfying that a Reolplent or Sub•Reoiplent of federal or state flnenciai aoslstance may expend funds only for allowablo costs resulting from obligations Incurred dwIng the specified egreement perlod, • A provision specifying that any balance of unobngated funds which has been advanced or paid must be refunded to the stato agency. • A provision specifying that any fund{said in excess of the amountto which 1hs Reciplent or Snob-ReddplentIa entitled under th►e taime and conditions of the&Moment mush be refunded .o the slatsAgaftoy, Any ardditlonai Information required pursuant to a,216,97, Z Unique gntify identifier and System for Award IV magement(SAM) Sulb-Reciplants for this award Must: a Be roplatered In SAM; a Provide avalld URIDISAM number;and a Continue to maintain an active SAM registration with current Information at all times during which It has an sotive federal award. Z.1 Reporting Romritemonts 1, Qu;arterlyProgrrwsnma00Roticfft: Ths Qmartarty Programmatic Deport is due within thirty(30)days after tho ohd of'the reporting perlods(March 31,June A September 30,and December 31)for the life of two contract, w K a rirpart(s)Is dalfnqueot,future flnrancial ramburoaments will be withhold until the Sub-RsclplonVe reporting to ourvent. r If o report goes Om(3)consecutive quarters from date of exsc utian without the Sub-lkeelplant reflecting any sctivity and/or expenditures it will result in(lie Nuance of a noncompliance letter,and o wdbri,ustMootion must then be provided. o Based on the SA/t's doterminatlon,the Safi-molplent will have$0 days fo a+ubmlt a loiter of appeal to the SAAMM o Sub-Reolp will only be altowod one opportufftty to appeal, o If than appeal Is denied,or If there Is no response to the notiliestlon of noncompliance,the SuWaolpient's funds will be terminated, I•l a report goes four(+4)consecutive quarters from date of axeoullon without the Sub. Red lent reflecting any soWlty and/or expenditures,It will result In formirwWon of the agreement. 5g 256 Ra enter .?PA*d dine_0FRWLw Arthan Jenupr q th , h Mam 31� a.w � AZL30 __.Apr 11 #t�rau h.tu 30 J 3 _ J fi Aroo tester 3G Oclo rr331 October 1 lhr gh t csbs 31�w Jens 1 2. Progr,arnruffo Reporting-Biannual Strat"Ic Imptemot tlon Repod(04IR, After the and of eeah reporting period,for the fire of the ow tract unless directed other,the SAA,v4Ik complete the Slannual SU*teglc Implementation Report In the Grania IZepertlng Tool (CRT)httpsrJ/www.reporthg oc p.dh&9ov. The reporting periods are.1umry Wane 30 and July 7-Dacernetner 31. Data entry is echeduied for Deoemtrer 1 and June 1 respectively.Future awards and relmburvwont may be withheld If these reports are delinquent. & Reimbursement Requester. A request 4br reimbursement may be sent to your grant manager for review and approval at any time during the oontract period.RaImbwmnents must be requested within ninety calendar days of expenditurs of ttrndo,and quarterly at a mirdmum. Fallure to sutmtit request fear reftumement WO ninety(90)calendar days of expenditure shalt result In denial of relmbureemenL The SubAsolplent ehAutd include the May's oorrespor**Ynedtem number In the Metall of Claims"iform,This runnber can be round In the*Proposed Program Budget°. A Mine ftm number Is to be WAded far every dollar amount listed In the Wall of Claltra"form. 4. Close-wA Pmogratnmetto Reporting. The Close-cut Report is due to the plorlds tMalon of Emergency Management no later then sixty (60)adendar days after the agreement Is or the agreement has expirod. 5. AdminlrbaRbe Closeout An a1mintetrat<ve closeout may be conducted when a rac�bnt Is not maponafve to the DIvlslon's remom"efforts to collect regctW reports,forms,or ottrer documentation needed to compl* the standard award"or closeout process,FDEM will make three written attempts to oollect requited Irrrormatlon betbme Initiating an admir6tretIve closeout.If an awsrcf Is admi nWalilvey closed,F OEM may decide to knpm*remedies for noncompliance per 2 CAR.§200,338, oonWer M Information In re ewing MA award applbaft s,or aptly spedal conditions to exbfing orfurtum awWs. Z.2. Period of Performance(POP)Extension* Extensions to the period of perkrmano Identified In the agreement are allovvebie tender limited circumstances and will only be considered through forwak written requests to the SAA.Ail extension requests must contain speoft and oompeiting juet#flcatlons as to wiry an extension is required,and must adBress ffw following; 1.The grant program,flacal year,and agreement number, 2.Reason fbr the delay Including dulls of tine legal,policy,or operatlotnsf chaAwWo that prevent the final expenditure of awarded funds by the deadline; 3.Gumont statva of project activity, 4.Requested POP termination date and new project oomploiion dew; S.Anwunt of funds relrnbursed to debt; U.Remaining available fiends; 59 A t r 257 7.Budget outlining lrow the remaining funds will be expended; a.Plan forcomplotion,Including ml)D"es and tlmeframes foreohtsving each milestone and the position or person r oponsible for implementing the plan for completion:and 9.Cortillcation that the aotivlty(fsay will be oomplated within the extended POP without any modification to tFto original statement of work,as desa bed In ft Investment jusmoation and as approved by FkMA, C-4ansian requests are typicafly granted for no more than a six-month period,and will be granted only due to compelling legal,paticy,or operational challenges.Bxtenslon requests will only be considered fvrttmfollowing reasons: • Oontmotural aammttmenla by the reolplW or Bub-Reotplent with vendors prevent oomplatlon of the ptVlett wkhh the existing POR, s The project mast undergo a cbmpW onvkonmontal rovlow that oermt ba comploked wRhIn they exiting POP; • projects aria long-term by design,and themlore acceleration would compmmiee ow prograramattio goals;or • Where other special or extenuating circumstances exist Z3 Programmado.Point of ContRot �Contractual Point of Conte Programmetlo Polat of Contact y Jamika Jackaan lCizxy K,Caban POEM FDEM 2566 Bhumard Oak Blvd. 2658 3humard Oak Blvd. 7allaitasses,FL 32999.2100 Tallahassee,FL 32399-240 l (860 $164W (850)8154340 dan .Jacks ort el+ rldA,car tflx �n a .m trtda, ZA CoanftoWral RoaponelWIldes • Tha FDEM shag determine*NgURy of projeots and approve changes in Scope of Work + The FI EM shall radminitsfer the finattolai pmceeseg. ZG. Fallure to Comply • Felfure to comply with any of the provlalons outlined above shall result in disagowance of reirnt-imnant for expenditures. [Ramalrnder of page Inlantionallyy Nett lyManki GQ 258 ATTACHMENT C AELIVIi"W.LES AND PERFORiUTANCE State Homeland Security Program(H8t'P),HS0P support to Impler wntatlon of risk driven, capobllldes•based State Homeland Security Strateglos to address capaMIlly targets set in urban Area, State,and regional Threat and finard Identillcallon and Risk Aaaesements(THiRAs),The oapablity levels are assessed in ft State Preparedness Report(SPR)and Inform planning,organization, aquipmant,training,and exemise needs to prevent,protaot against,mitigate,respond to,and recover from acts of terrodsm.and other oatastrophic events, Plainning Dallverabta;Subject to the funding limitations of this Agreement,the Division shall reimburse ft Su"eclplsnt for the actual oost of sucoessfully oompleting Planning activities Consistent with the guidallnes contained In the Oompreheneive Preparedness Guide CP®101 v.2. For addltionai Information,please see https;Nvvww,fema.govlemergency-managemlJ abonabpreparednessiplan or grant guidance(Notice of Funding Oppofi,nity).For the purposes of this Agreement,any planning activity such as Mass associated with the Threat and Hazard ldentlftoatton and Risk Analysis(MIRA),State Preparedness Report(SIB),and other Planning activltleo that support the National Prepamdnees Goal (NPO)and place an emphasis on updWng and maintaining a current Emergengy O eratlms Plan(EOP) are ellglble.The Sub-leclplent can ameassiiilly complete a planning 4tivity either by oreating or updating such plan(s). ftanlzatfan Deliverable: Su*ct to the funcffng limitations of this Agreement,the Division shall reimburse the Sub-Reolpler t for the actual eligible costs for Personnel,Intelilgenc:e Analyst%Overtime and Operational Overtime. ftwvtse 0efiverable: Subject to the funding limitations otihta Agreement,The Division shall reimburse the 9utrFterdpient for the actual coat of successfully completing an exercise whloh meets the Department of Homeland Security Homeland Security Exwdse and Evaluation Program(HSEEP)standards and is bated In X the State of Florida IPP,and S)County or Regloml TEP for the region In which the Sub- Reolplont Is geogrophioaliy located. information related to TTEPs and HSEEP compliance can be found online at:hops;/Av ww.fbma.govkmorWV-rnonagare/no onal�pmparednose<exeroloosihseep. For the purposes of this Agreement,any exerolsewhleh le oompliant with HSEEP standards and containers In the Stela of Florida IRP quallfles as an authorized exercise. Tha Sub•Reoiplent oan successfully complete an authorized exercise either by attending or conducting that axercfee. Training Deliverable:Oubj ct to the funding ttmitations of this Agreement the division shalt reimburso the Sub-Recipient for the actual cost of successfully completing a trak ft ooume itsted on the Department of Homeland Security(DHS)approved course catalog. For non-DHS approved courses the Sub-IZeclplent shalt obtain edvario*FOEM approval using the Non-TED form by contacting theirgrant manager. The VHS course catalog Is available online at:http:/hrWning.fema.gov/. Forthe purposes or this Agreement,arty training course listed on the DHS approved course catalog puaiilles as an authorized coume. The Sub-Recipient can successfully complete an authorized course either by allenc ing or conducting that course, 9quipment DoNverablec Subject to the funding gmilations of this Agreement,the Olvislon shall reimburse the tlrubftclplent for the actual coat of purohrasinq an item identified in the approved ppreject funding template arnd budgst of this agreement and listed on the DHS Authorized Equipment Clet(AEL, Forths purposes of this AAWeer snl,any item listed on the AFL quelfts,as an authorized bm. The 29 allowable prevention,protedon,mlugatlon,response, and recovery equipment categories and equipment standards for HSeP are listed on the web based version of the Authorized Equipment Ust(AEI.)on the Lessons Learned Information System at hitp:/lwww.fema.00v/autharizod-aqulpment-list. In addition, agencies wig be responsible far obtaining and maintaining all neomery certifioations and licenses for the requested equipment, fi] 259 Management Delverable:Subject to the funding AmNatlone of this Agreement,the Dlvis(on shelf relmburse the Sub-Recipient for the aotual coat for Management and Aftnistretion(M&A)eativOes. Costs for allowable item will be ralmbursed if Incurred and wmpleted with(n the period of parlarmanca,In accordance with the Budget and Scope of W**,Attaahrmonts A and S of this a�reament. DUmalnder of page Intentionally left blankl 62 j s N I 260 ATTACHMENT D Program Statutes and Regulations 1) Age Discrimination Aot of 1975 42 U.S.C.§0101 st ssq, 2) Americans with Disabilities Act of I 42 U.S.C,§12101-12213 3) Chapter 473,Flody[0 Statutes 4) Chapter 218, 5 Chapter262, S 6� 'title VI of the Civil Rights Aot of 1904 42 U.S.C.§2000 et seq. 7) Ttife Vill of-the ON Rights Arts of 19e8 42 U.S4.§3001 st seq. 8) Copyright notice 17 U.S.C.§§401 or 402 9) Assuram",Administrative Requirements,Cost Frinolples,Representations and CertIftations 2 C.F.R.Fart 200 10) Debarment and Suspension Exeoutive Orders 12649 and 12080 11) Drug Free Workplaoe Act of 1 M 41 U,8.0.§T01 at seq. 12) Dupllcation of Benefits 2 CPA.itrt 200,Subpart B 18) Energy Polley and Conservation Act 42 U.S.C,§0201 atasq. 14) False Claims Act and Ptg9mm Fraud Civil Remedies 31 U.S.C.§$720-3733 also 81 U.S,C. § 3801«3612 16) Fly Atnert Act;of 1974 49 U.S.C.$41102 also 49 U.S.C.§40118 16) Hotel and Motel Fire Safety Act of 199010 U.B.C.§2225a 17) Lobbying Prohlbftlons 01 U.S.C.§1362 18) Patents and Intellectual Property Flights 35 U.B.C.§200 st seq. 19) Procurarnant of Reoovered Materials seotton 6002 of Solid Wade Disposal Act 20) Torrorlst Financing Exaoutive Order 13924 21) M IX of the Education Amendments of 1972(Equal Opporhrnity in Eduostion Art)20 U.S.C.§ 1681 of asq. 22) 7lziticking Victims Protection AGE'of 2000 22 U.S.C.§7104 23) fthabllbtlon Act of 1973 Sootion 504,20 U.S.C.§704 24) ti8A Pafrhat Act of 200118 U,8,0.§�17&172a 25 Whiatleblovmr Protaotion Act 10 U.S.C.§2409,41 US.C.§4712,and 10 U.S.C.§2324,41 V.8,0,§4304 and§4310 20) 63 Federal Register 803a 27) Rule Chaptera 27P-0,2712-11,and 27P-19,Florida Administrative Code 63 261 AITACHMENT E dtfSMIPICATION OP ADVANCE PAYMENT SUB-RE CIPIENT: If you are M"est"an advance,Indloaft ai Me by ohe0king the box below. ( ]ADVANC'R RRQUZSTBD(Ma)luaum request amount may nuteamd fW tJ Advances psWmwt of$,,,,,,,,,,,,,,,,,,„....- - is xwrmted. Balauce of pgmevb vM be made on a rehabursememt basis. This advanco will be used on oquipmoat opecifio Viol"within the budget of the apoement.We would not be able to oPmaw the progmw wltlsout this adman, ff You are roqu"tng aan advances a:oilete t!W!ol Fowlng ahart and 0nai item Jus flaa0an below. Proledtb as late ... RdMAi#t3T'iFICA"I'IM (poor each line Item,pwlde a d Wled Justlfiestion explaining the now ford* crash odvanete. TM Jus rkmloh must include wporling dbatmsentatlon that cloarty shows the atttvanoswill be expwded within the W ninety(00)days of the contract tom. Support doewtentatlon should Inland but Is not{hnftd to the following:quotes for purchases,deQwry timegnes,salary and expense projections,eta.to wide the Division masonaablo turd neeesasry support that the advance will be wq*nded within the drat ninety(90)days of the contract UM Unless an I1HP Is MgUired. Any advance tands not expended within the first ninety(00)dqs.of the oontreat term shall be returned to the Division Cashler,2$66 Shuma►d teak BoulwArd,T®llehasean,Florida 32309,wlthln thirty(30)days of receipt,along with any Interest earner}an the atidv"") *RFQUEM FOR ADVANW PAYMENT'$MU BE CONWEJ?tlP? ff ON A CASE 8Y CASE BAS1$' *VHP AIU'St BE COWLE7FD AND APPROWD 0YMEW PRIOR TO A OVA WE" Slgnahare of Sub»Re*ent C�tt3: Nme and'i&of ft-1 [ent 64 a A d L T 262 ATTACHMENT F WARRANTIES AND REPRIESI+NT"ATIONS FLnenciai anaoeroerrt The Sub-Raclplsnt's financial mana0ermnt system must comply with 2 CF.R.§200.302. Any procurement undertaken with funds authorized by this Agreement must oomplywfth the requirements of 2 C,t+.R.§200,Part D—Poet Federal Award Requirements--Proourement Standards(2 C.F.R.§§200.340 through 200.327)• ,��lnass Ftattrs The Su"eolplent shall have Its clifoes open for business,with the entrance door open to the pubtlo,and atteast one employee on sKo from, Ucanft and Permlttins� All aubcontractars or employees hired by the Sub-Reolplent shall have all Current 11r oases and permits required for the partioular work for whloh May am hired by the Sub-Recipient, 65 263 ATTACHMENT 0 CERTIFICATM REGARDING DEBARMENT,SUSPENSION,IN8WIRIIJTY AND VOLUNTARY OCCLUSION GabomMIOWcoved'fWOUtlons 7'he prospeoWs euboontraotor, ,of the Sub-11solptent oertlftee,by submission of We document,that neither it He ptinclpais,nor he ablates em presently debarred,euWended,proposed for debam wk declared ineligible,voluntarily eWuded,or dlaqueltfled flom psrticlpsAton In flits bumclion by any Federal departmerd or agenoy. SU&CONTRACTOR: By; Sub-RecIplont's Narns Name and Title FDEM Contract plumber Sty Address DIES GraW AweM plumber City,State,Ztp taste. 66 r 264 AI"PACHMENT N GTATEMENT OF ASSURANCISS All of the Instructions,guidance,limitations,and other conditions set forth In the Noflce of Funding Opportunity(NOPO)for this program are Itucorpcneted here by reference In the terms and conditions of your award, AN Sub-lieciptents must comply with any such requlretnente Set forth In the program NOI=d. All Sub-Recipients who moolve awards made under programs that prohibit ouppla rft by law must snwm that Federal Ames do not replace(supplant)funds that have been budgeted for the sarne purpose through non4ederal sous. All Sub-brie must eclvrcwledge their use offederal funding when(sutra statements,press reltaeees,requests for proposals.bid Invitallnns,arse other documents desorlbing 0mle is or programs funded In whole or in part with Federal funds. Any cost allocable to a pardoular Federal award provided for In 2 C.F.R.Part 200,Subpart E may not be charged to other Federal awards to overcome fund deflolancles,to avoid restrictions imposed by Federal statutes,regulations,or terms and conditions of the Faderel award,or for other reasons, Howsver,this prohffiltlon woukt not preclude a Sub-Raotplent from shtftg ousts that are allowable under two or more Federal awards In accordance with exMng Federal etatutes,regutebons,or the terms and oonditions of IN Federal award. Sub4leelplents are required to comply with the requirements set forth In the govemmord-wide Award Term re mling the System icrAward Management and Unlveraai IdenifflerRequlrements looted at C.F.R.Part 25,Appendix 1A,the full text of which Incorporated hero by reference In the t m*s and conditions of your award. At SuNgeolplorrfs must acknowledge and agree to comply wIlh applicable pravislons governing DHS access to records,accounts,documents,Informatlon,laolmles,and atat 11. SuNWplent must cooperate with any caanplianoe revlewtir oomplar►t Investigation conducted by the Mate,Administrative Agency or DH& 2. Sub-Rodpientwpf phre the State Admirbtrative Agency,OHS or through any"o&ad nap owntalive,access to and the right to examine and coM records,aaommile,and other doe mrb and sources of Information rotated to the federal flnandal shuns award and permit s000ss to Mlles,personnel,and other lndlvlduab and Uftrmatlon as may be necessary,can required by DHS regulations and other applicable laws or program guidance. & Sub,-ReclpleM must submit ttrrrely,conVlete,and accurate reports to the POEM and maintain appropriats backup docunwvWon to support the reports. Sub-Roclpients must also comply with all other special reporting,daft collBOtkxn and wadualion requirements,as proscribed by law or detailed in program guidance. 4. SuWWplent will aftowledge flush use of federal landing when Issuing s3alatements,press miesses,r7equeste far proposals,bid Invitations,and other documents describing projects or programs horded in whole or in part with Federal finds. 5, SutrReciplent who receives awards made under programs that provide emergency oommuMoations equipment and its related actlWes mural con*wM SAFECOM Guidance for Emergency Commuanlcedlona Grants,Including provieiorus on t®ohnicsi surd that ensure and enhance Interoper We commurAcatlons. S: When original or replacement equipment ecqudred under he award by the Sub-Recipient Is no longer needod for the original project or program or for other actlyfte cum*or previously 67 265 f supported by DHWEMA,you must request Instructions tram FDEM to make proper disposldon of the equIprwt pursuant tD 2 C.F.R.Seatlon 200.313. 7. DHS/FEMA funded activitles that may require an EHP review are sut4ect to FEMA's EmArorowntal Planning and HfsWo Preservation(EHP)review process.This review does not address all federal,state,and local requlremerds.AcWtanoe of federal funding requires recipient to comply NAIh off federal,state,and local laws.Fallur s to obtain all appropriate federal, state,and local environmental permb and c1barances may jeopsrdixe federal funding. if Wound disturbing activlties occur during construction,applicant will monlbr ground disturbance,end if any potential archeological resourm are discovered,applicant will hmedfstefy oesse work in that ame and notify the pass-through onft If oppllrrsbte,and DHSIFEMA. S. SuMRe Menta are reWred to comply with the Build Arnerlr.A,Bw America Act(QAEM), which was enacted as part of the Infrastrucurer Investment and Jobs Act sections nom- 70M,Pub.L.No. 117.88(2021N and Executive Oftlec 14006,Ensuring the Future Is Made In All of Amodw by All of Amefloa'rs Workem. Q. 8"eciplent will comply with the applicaW provisions of the following laws and policies prchlbiing dlecrI nination, tt. 11114 VI of the Civil Rights Act of 1964,as amended,which prohibits dWriminslbn fused on race,color,or national otion(Including limited English protfciency� b. "on 504 of the RehablItWon Act of 1973,as amended,which pm4bb tflsaftnatlon based on disablilty. c. Title IX of the Education Amendrrients Act of 1972,as amended,which prohibits discrimination based on sex In education program or actNltles. d. Age 1)1sairr inadon Act of 19",which prohibits discrimination based on age. a. U.S.Department of Homeland Security regulatlon 3 C.F.R.Part 10,which prohlbite discrimination based on religion In social service pmgrams. (Remainder of pop li*nttomally left it enlO p 69 A m 266 ATTACHMENT II MANDATORY CONTRACT"PROVISIONS provisions: Any contract or subcontract funded by this Agreement must contain the applioable pmVisiona ouUlned In Appendix ll to 2 C,F,R.Part 200, It lathe responalbllity of the sub-recipient to include the required provisions, The fallowing Is a Itst of sample provisions from Appendix 11 to 2 C.F,R.Part 200 that MU be mgtdmd;r Appendix 0 to Part 200—Contraoi P mvlslona for Non-Fadaral Enitty Con0*04 Under Fedeml Awards In addition to otherprovlslone mqulred by the Federal agency or non-Federal entity,all aanlra* made by the non-Federal entity under the Federal award must contain provlalons 00vering the followtng, as applicable. (A)Contrasts for more than the simpll0ed acquisition threshold,which is the Inflation adjusted amount determined by the OlvIlign Agency Acquisition Council and the Defense Acquisition Regulations Council(Councils)as authorized by 41 U.S.C.1900,must address adminlstrative,contractual,or legal remedles In Inetances whore contractom violate or breach contract torms,and provldefor such sanctions and ponaltiesy as appropriate. (B)A11 contracts In excess-of t$10,000 must address telminatlan for cause and for Convanlanos by the non-Federal ontity Including the manner bywhich It will be afraated and the bash for settlement, (C)Equal Employment Opportunity.Exoopt as otherwise provided under 410FR Part Bit,oft contracts that meet the definition of"fsderaliy assisted construction contract"in 41 OFR Part 60.1.3 must ;nncude the equal opportunity clause provided under 4101711 t30-1 A(b).In socordance with Exeou l ve Order 11246,09qual Employment Opportu IV(30 FR 12310,12936,3 CFR Part,1964.1906 Comp„p. 839),as amended by Executive Order 11375,"Amanding Executive Order 11246 Relating to Equal Employment Opportunity 0 and Implementing regulations at 41 CF1q part 60,°Office of Federal Contract Compliance Programs,Equal.Employment Opportunity,Department of tabor." (0)Davis-Macon Act,as amended(40 U.S.C.0141.3148).When required by Federal program legislation,all prime construction contracts In excess of$2,000 awarded by non-Federal entitles must Include a provision for complisnoo with the Mvla4acon Act(40 U.S.C.$141.9144,and 3146.3148)as supplemented by Department of Labor regulations(29 CFR Part 6,"Labor Standards Provisions Applicable to Contracts Covering FedemIly Financed and Assisted Construction").In avoordenae with the statute,contractors must be required to pay wages to laborers ar4 mechanics at a rate not less than the prevailing wages spectifled In a wage determ)natlon made by the Secretary of labor.In addition, contractors must be required to pay yvagos not less than once a week.The non-Federal entity trust place it cDW of the outrsnt prwallIng wage deterNnOW11 Issued by the Uepeftent of labor In each solicitation.The decision to award a act orsubcontract must be conditioned upon the acceptance of the wage determination,The non-Federal entity must report all suspected or reported violations to the Federal awarding agency,The oontracts must also Include a provision for compliance with the Copeland "Anti-<Ickbaoje Act(40 U.S.C.3145),as supplemented by Department of labor regulations(29 CFR Part 3,°Contractare and Subcontractors on Public Building or Public Worts Financed in Whole or In Fart by Irma or Grants from the United fttsa").The Act provIdet that each contractor or Sub-mciplent must be prohibited from Induoing,by any means,any person employed In the oonsiructI ny completion,or repair of public work,to give rip any part of they compensation to wNob he or she Is otherwise$ntRied.The non. Federal entity rarest report all auapected or reported wolatlons to the Federal awarding agency. (E)Contraot Work Houre end Sorely Standards Act(40 Ui 8.0.3701-3708),Where applicable,all oontracts awarded by the non•Fooral enttiy in excess of$100,000 that Irwolve the employment of mechanics or laborers must Include a provision for compliance with 40 U.S.C.66 3702 and 3704,as supplerrrented by Department of labor regulations(29 OFR Bart 6).Under 40 U.84,§3702 of the Act, each contrgotor must be required to compute the wages of every meohanlo and laborer on the basis of a 1 For example,the Davis-Bacon Act is not applicable tc other FEMA grant and cooperative agreement programs,Including the Public Assistance Program or Hazard Mitigation Grant Program;however,sub- recipient may Include the provision in Its suboontrects. 69 1 5 267 standard work week of 40 hours.Work in excess of the standard work week Is permissible provided that the worker Is compensated of a rate of not less than one and a half Ilmoo the basic rate of pay for all hours worked in excess of 40 hours In the work week.The requirements of 40 U,S.C.§3704 are applicable to oonstruction work and provide#het no labororor meoltanlo must be required to work In surroundings ar under working conditions which are unsanitary,hazardous or dangerous.These requirements do not apply to the purchases of supplies or materials or articles oillnerlly available on the open market,or contracts farhnsportation or transmission of hitstligenoe, doffnftfon o)f°0lnding ht4 to Inventions der 7 CFl 401,2(a)Agreement th repient Federal ard meets the lent Wanes to enter into a contract with a small business firm or nonprofit organization regarding the subetkiAlon of parties,assignment or performance of experimental,developmental,or research work under that"handing agreement,"the recipient or Su"ciplant must comply with the requirements of 37 CFR part 401,"Rights to Inventions Made by Nonprofit Organ)xatlor♦s and Small Business Firms Under Qovemmsnt Grant% Contracts and Cooperative Agreements,"and any Implementing regulations Issued by the awarding agency. U,S.C.12t 11 11ean 387) s amAct(anded--Co§tracts ands bents of amounts d the Federal In excess of ter $160,000 must contain a provla�an fhat requlres tha non-Foderal award to agree to comp with all applicablestandards. mdors or regulations issued pursuant to the Clean Alt Act(42 V,S,C.§§7401µ7B71q)and ihs Federal Water Pollution Control Alt as amended(83 U.S.C.§§1261-1887).Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental protection Agency(SPA), (H)Debarment and Suspension(l)osc Ove Orders 12849 and 12680)--A contract award(sm 2 CPR 4100,220)must not be made to parties llated on the govommentwlde Oxc luded parttas List System In the System for Award Management(SAM),in accordance with this OMB puldelines at 2 CFR 180 that Implement Bxeoutive Orders 12649(3 CPR Fort 1080 Comp.,p.189)and 12660(3 CFR park 1989 Comp„P.236),"garment and Suspension!The lUcluded Parties List System in SAM Contains the names of parties debarred,suspended,or otherwise excluded by agencies,as well as parties declared MoAglble under slagttory or regulatory authority other than i xeoutivo Order 12640. (1)Byrd Antl l..obbying Amendment(81 U.S.C.§1352}--Contractors that apply or bid for an award of W0,000 or more must file the required cerifiioatlon.Esch tier certHies to the tier above thst It will not and has trot used Federal appropriated fonds to pay any person or organization for Influencing or attempting to Influence an officer or employee of any agency,a member of Congress,officer or employee of Congress,cm,an employee of a member of Congress In connection with obtaining any Federal contract, grant or any other owanl ooveriad by 31 U.S.C,§1362.Each tler must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award.Such disclosures are forwarded from tier to tier up to the non Federal award. (J)8ee§200,323 procurement of recovered materials, (I)See 9200.216 Prohibition on owWn telsoommunlcatton and video surveflbance services or equipment. (L)See§200.322 Domeetlo prafsrsnces for procurements (Appaqft ff to Pat t 200,Revked Off.1 1/1 212 0 2 0). ,Please note that the sub-redtp1vW alone Is reVoMble for enawrmg that all language Included in Its contracts mee&the repirements of 2 C.FA§200,927 and 2 CPR.Fart 200,AppeWlx 9. 70 268 ATTACHMENT J FINiINGIAL AND PROGRAM IVIQNI~l'ORINO t3UID RUNES F orlda has enhanced state and local capability and capsolty to prevsM,prepare and respond%tenroriat threats since 1999 through various funding sources Including federal grantfunds. The Island$Division or Emergency Management(FDEM)has a responsiblilty to track and monitor the statue of grant activity and Items purchased to ensure cafnp wxo with applicable Homeland Security Grit program(H$GFI)grrntit guWance and stahXory regulations. The monitoring prows Is designed to assess s Sufi-Reotplent agency's*ogAisr"with applicable state and federal guide4nes. Monitoring Is soconVilshed utilizing various methods Including desk monitoring and oraslte visits. There are fto primary crass reviewed during monitoring ac Affes-financial and progmmrnattc monitoring. FInanclat monitoring prim�fomms on stahfty and regulatory compliance with adntlnlstl�ative grant mqulrements.It 1 the review of reoords associated with the purohose and disposition of property,projects and contracts. Progrerrawft monkoring sesice to vale and assW In the grant progress,targang fame that nW be hlndadN pro)W goals and ensuring oomplianoe w1h the purpose of the grant and overall grant program.Progrannaft monYmft wolves the observation of aquipmerd purchased,protocols,and other associated records. Vattoue levels oft3nanckd and programmatic review may be a000n~durMg the monitoring process. � �adunta o rach year R loft based on a"risk Assesarnazt. The risk assessment tool Is the r _CL)u,11r nn u �I to t In detsrmtnInlg the priority of Sul-Reclplents that should be reviewed and the level of nmKoring that should be performed. It is Important to note that although a given grant may be dosed,It Is still subject to ellher desk or one mwftrtV for a five(S)year period IbWng cloeu re. awasSaNUISUMIARSUM(Nde; • Management and adrninistraVve procedures; • grant folder malntenaace; • Equipment accountability and sub-hand receipt procedures; • Proorm for obsoieeoenoe; • Status of equipment purchases, • Status of training for purdtased equlpmerrh • SteWs and number of response trelnings conducted to Muds number trahred; • (Stabs and number of worcNes; • Status of planning activity, •_ AnWpoted projected completion; DtMculfies encounWaci ht omargMng projects; • Agency NIMSACS compliance dooumontedon, • Equal Employment Opportunity(EEO Statue); • Procurement policy FDEM may request additional monitoringiWormation of Ow adlvily,or look#woof,generetss questions. ft m the mgion,the eponeortng agenoy+or F'IXM.ieadershlp. The method of gathering this In1onmation will be datermIned on a coo"yr-terse lac*. L0=vr%aqvvvw"0CL11d 'to lads are two fwm ormonitoring.Desk monitoring lsthe review of projects, fhvWal aodvlty and"nical aselaWnoe between FDEM and the applicant vla small and telephone. On•ette monitoring are actual visfis to the Sub-Redplent agonoles by Dhftlon representatives who wtornines reocrds,procedures and equipment. Desk monitoring Is an on-going process. Sub-Reolplents will be required to parde paw In desktop monitoring as dotermmrwd by FDEM. This oorrted will provide an oppor'tundly to Identlly the need for 71 i 269 techrloal assistance(TA)and/or a alto visit If FDEM determines that a Sub-Reolplent Is having d0culty compteting their projeot. As difflaulNes/40clendee are Identlifed,the respective region or sponsoring agency A be notMed by the pragrem office via email. Information will Include the grant Oub-Reclpfent agency name,year and pro)aot deacrlpdon and the nature of the Issue In qudstfon. Many of the issues that arise may be resolved at the reglonal or sponsoring agency level. Issues that require furthar TA will be referred to F190M for aaeletanoe. Etamples of TA Include but are not limited t% Equipment aelectlon or available vendors • EIlplblllty of Items or sarnilces + Goordinotlon and partmershIp wish othor agencies within or outside tho region or disclpllne • I:tawt Keeping • Reporting Requlremente a Dooumentatiari In support of a Request fpr Relmburaemeni On-site monitoring will be conducted by FOEM or designated pmonnel. On site"Wring visits will be scheduled In advance with the Sub t-eotplent egoncy POO designated In the grant agreement. FDOM will also conduct coordinated flnarnaiaf and grant Ate monitoring, Subleot matter experts from oilier agencles within the region or state may be called upon to assist in the form of a peg'review as needed. Vic . rtq►d#r�rirnf vtatto w ifiegin with those grantees OW are currently spending or have completed spending for that federal fiacel year(FFY), Site visits may be rombined when geographloally Coavonfentr There is a ftancial/prograrnmatio On-sits monitoring cheiWatto asalet In the coltiplatlon of alf mquirod taelm. M Mittapf "I aim it to 0 SubaolpJant agerCy Point of Contact(tC)outlining the date,time and purpose of the site vielt before the planned arrlvat data,The appointment should be confirmed with the grantee In writing(small Is sc optstble)and documented In the grantee fodder. The p"Ical location of any equipment located at an alternate gAa should be oortlmted with a representative from that location and the address should be documented to the grantee folder before the ska visit. e grrivod atthe site,an orlantabon ooMerance will be CondugW. During this time,the putpose of tb+sslte visit and the Items FILM Intends to examines will be Identified.All objectives of the elte visit will be explalned during We Ume. IFDKM personnel will review all file and supporting documentation. Once the supporting docurnentallon hens been reviewed,a tour/visual/spot Inspection of equipment will be conducted, Each item selected for review should be visually inspected whenever possible, Digger items(Computers, response v©hloles,etc.)Should have an asset decal(Informatlorlserial number)placed it a prominent Wation on each ptere of agqulpmentes per Sub-Rao t agency requirements. The serial number should Correspond VAth the appropriate mcelpt to corflrm purchase,Photographs should be taken of the equipment(large capital expenditures In axoess of$1,000,pet Item), Van Item is not available(being used during time of the site viall),the appropriate dooumentation must be provided to e000unt for that partloular place of equipment. Other progmMatle issues can be discussed at this time,such as missing quarterly reports,payment voucher/reimbursement,equipment,questions, etc, 72 270 F pa� It reviewthe On-slte monitoring worksheets and backup documentatlon+as a team and discuss the events of the On-site monitoring. 1Mthin Forty-Five(46)colendar days of the alto visit,a post monitoring Iefterwill be generated and sent to the grantee explaining any Issues and corrective actions required or commendations.Should Issues or findings be Identified,a nonoompflanoo letter to that effect will be generated and sent to the SubAeoiplent The Sub4tecipient will submit a Corrective Action plan within a tlmelrame eta determined by MEM, Noncompliance on behalf of sub-grantees Is resolved by management under the torns of the Sub-Grant erne t, The On-site monitodng report and all back up documentation will then be Included 1n the Sub.p MonflorInaMesconsiblIftles.gj pasadhim EniltLs Sub-Reolptants who are pass-through entitles are x+saponsibte for monitoring their Sub-Recipients in a manner consistent with the terms of the federal award at 2 C.F.R.Bart 200,Including 2 C.F,R.§20OM2, This Inoludes the pass-through entity's rssponslblltty to monitor the+activitles,of the Sub-Reciplent as neoessery to enaure that the subaward Is used for auihortod purposes,In complancs with federal statutes,reguiattons,and the terms and conditions of the subowarti and that subawsrd perfbnnance goals are achieved. $t"ealplant responsIbliffles also Inolude but are not limited to:accounting of receipts and expendituras, cash management,malntalning adequate financial records,reporting and refunding expenditures disallowed W audits,monitoring Itaoling as a pass-thnxgh ont1ty,other assessments and reviews,and ensuring overall compllanas with the terms and conditions of the award or subaward,as appilcable, Including the terms of 2 C.F.R.Fart 200. jRemalnder of page Intendonally left blank) 73 271 ATTACHMENT K EHP GUIDOLINES ENVIRONMENTAL PLANNING,&HISTORIC FRESERVA`C.ION(AHP)COMPLIANCE GUIDELINES The Mlowlr,typas of projeots are to be subrnlltsd to FEMA for compliance reatew under Federal Envtronmontal Planning and Historlo Preservation(EHP)laws snd,requirements prior to initiation of the project: • Now Construction,Installation and Renovation,including but not limited to: o Emergency Operation Centers c Sacurity,Guard fooftee o Equipment buffdings(such.as those accompanyYng oorlmmunletlon tourers) o Waterside Structures(such as dock houses,piers,etc,) + Plaoing a repeaterandlor other equipment on an existing tower • Renovation of end modification to buildings and struoturse that are 50 years old or older • Any other oanstnxto or renovation•effmis that ahange or expand the ibotprint of a facility or structure Including seourlty enhancements to Improve perin76far security * Physical Security EnhanoementJncluding but not llmlted tw, o Lighting o F9ncirJg * Ctowd-rlrcutt televislon(CCTV)systems o Motion detpctlon systerns a Barriers,doors,gates and related security enhancements in addition,the erection o(commuhRoattons-kowers that are Inr;luded In a j4dodi don"s In%ropemMe communications plan Is allowed,subject to-all applicable laws,rdgulatlons,and IisenOv provisions. Communjct ftl towerprojects must be submlttad to FEMA for EHP review. EHP SCREENING FORM SUEM10ION 1, For projects-requiring EHP review,the Sub-Reciplent must submit ohs EHP Screening Form to the State Administrative Agency(W)for review prior tO ftinde being expanded.Ths SAA Point: of Contact for 9HP review Is: $tl .FeIICIa'pi_no17�f )��reau of F�t3R ne s- n ttc,�curlty, 555 Sham d-00k Bbulmrd 't gllshass�e,Florida 3 3g9•=n, 7elenhong:@50-BlEdM-3 Eelicia.Pinndckd�em mvibrida.com 11, The SAA POC will forward EHP 8creening Fanrrs to OHS/FEMA for reWow and approval, Ill. Sub--Recipienfe must receive wrlften approval from the'SAA prior to the use of grant funds far project Implementation. THE PROJECT'MAY NOT BEGIN UNTIL F A L IEMA AOPROVAL IS RECEIVED., 74. P 272 ATTAGHMONT L RMNIB 1F2SE NENT CMOCKLMT MM 1, Does the amount blltod by ooneukant add up oo►roo(W 1 iit►e all appropriate documentation to denote,hours worked been prop"signed? 3. Have copleo of all planning matudols and work product(e.g,mvW%dowmeMa,copies of plane) been Included?(Rote-If a meeting was held by Spb4tedplent or contractorloonsukant of 3ub- Reoiplont,an agenda and soup shoot with meeting date 4. Has the zero dollar invoice and algned hm the aonsultantfoontractor been include? 6, Has proof of payment been Uncduded? 0anceted ohook,bank.statement or transaction history(8h&Mng the transaction we processed by(he bank) Sleotronlc Funds Transfer(19FP)Gontlrmatlon Credit Card Statemeht&payment to crag card company forthat statement 8. Has Attachment 4 (found within Agreement with FDEM) been completed for this oonbutor/consultant and Included In the relmbumement package? T. Has proof of purchase methodology bean Included? Please See Tana g of Reporting Fotms or Pw,d)w ng essimAdachmentIfurlherols*/8 neerted Sole Source(apprroved by POEM for pumbases exceeding$Z D00) State Conbwot(page showIng contract C price list) Gompefillve bid reeuka(e.g.Gluotevi re,bid-tabulation page) �-onsr![ta t.�lC�r<traatota(�fota:this aa.�!iea.f_o_�sanrPar;tots al$n btit�ender�".RltsNanl 1. is the ootuae WS approved? 2. Is theta a ocurae or catalog number? S. If not,has POEM approved the non-OHS training? 4. Hava Sign-IA Shoats,Rosters and Agenda been provided? 8, N billing far overtone and/or back6N,hoe douumentation been provided that lists attendee names, department,#of hours spent at training,hourly rate and lotal amount paid io each attendee? Have documentation ftm entity's flnanclal system been provided as proof attendees were paid? For backflfl, hag a dear deltneatlonhxaes reference been provided showing who was baddilling who? 8. Have the tomes on the aign-b shoots been c ma-raf+arenoad with the names of Jho Individuals for whom training raImbursemeM costs are being sought? 7. Have any expendkures occurred In support ofthe trdning such as printing coats,costa related to adminlalotV the training, plannl% scheduling,loclNties,msterlsle and suppllea,reproduction of matarlals,and equipment? It so,reolpts and proof of payment must be eubmllted, y 75 273 . — Cam Wed check,bank otabttnent or trananadnn history(&x*ng the Umsactlon was proDenW��dw(fM Contimtellon Credit Card Statement&payment to orwg oetd"parrylbr drat state vnt 8 Has proof of pumhaae rttedtodology boon InadudW? FWwo m Form 5 of Reporlkrg Pours or P w4mb►p basks Adtmhffsral✓f BoMorde ly to M*OW. soles (approved by FDEM for pumbeses saaoeadlrq 826,000) State We(page showing oWmat#,price list) .e. OwpoNve bid results(e.g.Quobwhe,bld U Wallm page) 1. Has dommrentadon bwpwtded ontho purg okb)ecf>ves of the exercise? Sttuawon Manual Straka lalan Ej 2. if exam"has been conducted are fhe fdlowt kwkk%d; Afton report Sign,m spats Agenda El S. V billing for ovwfinie and WWI. has a spreadsheet been provided that lfeto atllerxiae names, deparlrheK f#of twm opaM at mocha hourly rite and total paid to each attendee? Have documentefton from snfi a tk► wW system beers provided to pmrs attendee®wars p ° For badA has a dear dolbft an/oross reference been provided showing who was bscid'Iding who? 4. Nava the names on the Ww4n sheets been aommqw4mmed with the names of dot ImVvMWo for whom exercise reknbursement oos%are being sought? 5, Have any expenditures waurmd on suppllas(%g.,oopyt laps'.staves,tape,atc)In support orthe exercise? It so,receipts and penal of payment must be(noluded. Consoled sheds,bank statement or transaction history(Showing the was IOrooesW by the bank) leotM*Funds 1lnarrefer(EFT)Ctonfl won Cr odlt Card At %nwd&par mnt to credit aerrd oottrpsrry for that statement 6, Have any swertdlium owmed on rental of spece4oce0ons$Draxerolsae pisnRing and conduct, exeralse adgns,badges,etc.? goo,masots and proof of payment must be included. Camlod Check,barns statement ortrormaction history(Shwr{ng the twoectlon was processed by the bank) SO Finds Transfer(Ii )Confbrnadon Oro&Card statement&Peymeptfo cxedtt lord oompeny forthet etatemerlt T. Has proof of purdwe methodology been included? Please see Farm 5 of ReportkiA Farms or purclassbVBaWsAifeAf5nW#If/rnNaetole► Is needed. We Souse(epproM by FD9M for pombas"exceeding$26,0M) State Cwrtract(page showing 00ntr30A price tat) Oompetaive bid results t&g.Ctto(e*ke,bid tabulation page) EQ�fl,P_�FlJT [] 1. Has the aaro dollar Involce and Waned tram#ha eonsultont/eonmwtor been instate? 2, Has an AEL#been ldenhfAed►ar oath purchase? 76 274 u 9. If ewvlceMarranly epenem are listed,are OW only for the pertbnmonoe parted of the grart17 C] 4. Mae proof of payment been Inoluded7 Candled check,hank stalanarrt or Imnasetton hWay(8howing'the transootton was proceetmd by d*bartk) Medtonla Funds Transfer(SFT)ConiftWon ,,,,.,,_ Credit Cars Steterrrar►t&payrr�M fA credo card company for that stalerrrent 8. If SHP lbrm needed,has a oopy of ttu3 approval DH8 been Included? 0. Has proof of pumNse methodolegy been WkWed? R/esese eee fovm ti of Repo*V Fame or Ft ma eeV 8oft*Atb* mnI i!f Aw fr®refardyla needed. Salo Saum(approved by FDEM for pufahases mmeealrrp$25,000) $late Ca fta(pago t3tnm*v contract#,OM 4 Cotnpettllvs bid rasu to(e g.QUots*Q'Did page) 1. Have all rsoelpts bon Wined In,Itemized and do the dales On fhe twelpte match travel d6ber7 Akplane r Proorof mlis"s(G&VIs orYahoo msp Mart crOloW lag) Toll and/ar P10 roaetpts _ Hotel moelpts(is erere a zero bmmce?) W rontel receipts Reglstrallon tee receipts Nola: Make we that meats p*M(or by wn%rwm are not Included In per diem amount El 2. It travel Is ni conferenos has the wn%mrice agenda beers induded? [� 3. Has proof of pWnent to traveler bean hAided? Canaeted o w.%bank statement or immacdon hfatory(Showing The transac don was proceseed by"bank Eeotrontc Funds Transfer(EFO Conflitrtagon Credit Cant Statwnerrt&payment to aadt card company for that stedsuad Oapy of paycheA If reimbursed throtVh payro# �S�.1CP I. Hasa ri W ttmesheet by amp*"and supervisor been Included?l7mesheet must certlfy the hours errd WOnralon ptesented as We and ooffw% 2. Has proof for dmo wood by the employee bw hoarded? la tkno portod awmary Waded? statement of Em7fte Copy of Payroll Check t�rlt�rzllRNglaisr Forfueton owor erotysts,have the csrVftWndocumerftbwprovWd to the SM to dwmnstrsto oompkanc+e oft trebthng and w"derwe stanlarrb? 1. If billing for overtime and bs&M, has a apraaddww been provMed ft( lore abondee names, deparlmetrt,#of tours oWt at exefelme,hm*rote and total poll to"c h attendee? Have dowmenteMon fbm shtWo Anan del system been provided to prove attendees were pald7 For MON, he$ a oteer dellheat!onloroes r+etemnoo been provtdsd show ft who was b"flarg who? 77 4C4 9 275 1. Have all relevant tames been aompWW and Included with oath request for relmbumerwrit(including Daily Amtivity Reports for OPSG)t 2. Have the oasts kwwa baea tamed to the appropriate POEM category? S. Do""total an all Fauns submitted match? 4. Do all quoles and lnvdoss from the selsoted vendor provide a legible eignahse from vendor? 6. Do all paid Irwaloes sow a$0.00 balarme? 0. Has ReMbursement Form been signed by the Grant Manager and Flnandlsal Oigm? 7. Has the row6urasment paokege been striated Into Sub-Rsulplanto reaerdaMpmadshoat? Q a. Have 0te quanlfgrand unit cost been notated on Retrnm ooment Budget"*doom? 9, ittNe puroMse was made via sole$our*%have you Included ttre approved Sala Source domrmentatfm andPeffoaWn? 10. Do all of your vandom have a current W-0(Tw""r ldentitloation)on that 11, Has#w Attachment 0(found within Awe mant with FMM)ce proof of BAM gov reglatt (Im been provided for the,ccnhaotor0conoultertfs WM are ratmbursement pookop, Plow note.FDII M nmwms the right to up4ft thk choldlant WoughoW the afs of the gramil to enwre aramptlanos with appkaable*K%zO and stets rules srsd reguladarm. 7$ 276 ti ti N ....... ...................... 1.h wikau O O $ O O O O O O O �.... d Q �yy O vQ� W D c h +W► N e ws M r1 M M 1.1 �f H r1 ry i wo n M28 p0 �l eq Nop+r ^iOO C ,. w„ ....,.,�............,uu,n. ....,.,ti .�..................... woa t 1 A+ � �,C• � Q O N yl T1O oilfi4 g o �6 �z a w u h p p .F`... x. 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"�. u c G p, M co N r �m $ g _ 8 4 3 o g & g 8 a o 8 V~l K N N N to b c} ry ►1 „ .N M M M �h M N NI �D i .... .... .... ..� o or E th 3 c 0iit CS FQ o o .�up g 2 r10 4 O ° 2 Z a + > N V O W { E E E ~ i� a Yea c v a a y o• d d d F m ~ -_- _ _... ,.... w v C R dq co N � 6 N a � IN, rr iy Iq w � r+ M N U i N y � u m a J1 A LO co N m �p 6 ° o ° Y MEMORANDUM OF AGREEMENT URBAN AREA SECURITY INITIATIVE FY 2022 "JurladlcfJon" Agreement Number: R0588 FAIN Number; EMW 2022SS-00029-801 CFDA A 97.067 This Agreement Is entered into this_day of ,2023,by and between the City of Miami, a municipal corporation of the State of Florida, (the `Sponsoring Agency*) and (the°Participating Agency'). RECITALS WHEREAS, the U.S. Department of Homeland Security(USDHS)Is providing financial assistance to the Miami urban area in the amount$14,012,600 dollars through the Urban Area Security Initiative(UASI) Grant Program 2022; and WHEREAS,the Sponsoring Agency is the coordinating agent for the Miami UASi Grant Program 2022;and WHEREAS, as the USDHS requires that the urban areas selected for funding take a regional metropolitan area approach to the development and implementation of the UASI Grant Program 2022 and Involve core cities,core counties,contiguous jurisdictions,mutual aid partners, and State agencies;and WHEREAS, the 2022 Urban Area has been defined Miami and Ft. Lauderdale collectively and anticipates sub-granting a portion of the UASI funds In accordance with the grant requirements;and WHEREAS,the City Commission,by Resolution No. ,adopted on 2023.has authorized the City Manager to enter into this Agreement with each participating agency on behalf of the City of Miami;and WHEREAS, the Sponsoring Agency wishes to work with the participating agencies through the Urban Area Working Group process to enhance Miami and its surrounding jurisdictions ability to respond to a terrorist threat or ad. NOW THEREFORE, In consideration of the foregoing,the parties hereto agree as follow: t 286 I. PURPOSE A. This Agreement delineates responsibilities of the Sponsoring Agency and the Participating Agencies for activities under the UASI Grant Program 2022 which was made available by the U.S. Department of Homeland Security and the State of Florida Division of Emergency Management(FDEM). B. This Agreement serves as the Scope of Work between the Participating Agency and the Sponsoring Agency. 11.SCOPE A. The provisions of this Agreement apply to UASI Grant Program 2022 activities to be performed at the request of the federal government,provided at the option of the Sponsoring Agency,and In conjunction with, preparation for, or in anticipation of, a major disaster or emergency related to terrorism and or weapons of mass destruction. 13. No provision in this Agreement limits the activities of the Urban Area Working Group or Its Sponsoring Agency in performing local and state functions. 11.DEFINITIONS A. Critical Infrastructure: Any system or assetthat If attacked would result in catastrophic loss of life and/or catastrophic economic loss management of resources (including systems for classifying types of resources); qualifications and certification; and the collection, tracking, and reporting of incident Information and Incident resources. B. Core County: The County within which the core city is geographically located. The core city is the City of Miami. C. UASI Grant Program 2022: The UASI Grant Program 2022 reflects the Intent of Congress and the Administration to enhance and quantify the preparedness of the nation to combat terrorism and continues to address the unique equipment,training,planning,organization and exercise needs of large high threat urban areas, and program activities must involve coordination by the identified core city, core county/counties, and the respective State Administrative Agency. Funding for the UASI Grant Program 2022 was appropriated by U.S. Congress and is authorized by Public Law 108-11, the Emergency Wartime Supplemental Appropriations Act, 2003, The funding will aid In building an enhanced and sustainable capacity to plan, prevent, protect, mitigate, respond to, and recover from threats or acts of terrorism for the selected urban areas. D, National Incident Management System (NIMS): This system wig provide a consistent nationwide approach for federal,state, and local governments to work effectively and efficiently together to prepare for, respond to, and recover from domestic Incidents, regardless of cause, size, or complexity. To 2 r i 287 provide for interoperability and compatloillty among Federal,State,and local capabilities,the NIMS will include a core set of concepts, principles, terminology, and technologies covering the Incident command system;mufti-agency coordination systems: unified command and training. E. Urban Area Working Group(UAWG): The State Administrating Agency Point of Contact(SAA POC) must work through the Mayor/CEOs from all other jurisdictions within the defined urban area to identify POCs from these Jurisdictions to serve on the Urban Area Working Group, The Urban Area Working Group will be responsible for coordinating development and implementation of all program elements, Including the urban area assessment,strategy development,and any direct services that are delivered by the grant. F. Urban Area: An urban area is limited to Inclusion of jurisdictions contiguous to the Core city and county/counties, or with which the core city or county/counties have established formal mutual aid agreements. IV.SPONSORING AGENCY SHALL BE RESPONSIBLE FOR: A. Providing an administrative department, which shall be the City of Miami Fire-Rescue Department, authorized to carry out the herein agreed upon responsibilities of the Sponsoring Agency. B. Coordinating with named counties and cities,with the respective State Administrative Agency,and with the FDEM and USDHS. C. Conducting a comprehensive Urban Area Assessment,which will in turn guide the development of an Urban Area Stakeholder Preparedness Review. D. Ensuring the participation of the following critical players in the assessment and strategy development process: law enforcement, emergency medical services, emergency management, the fire service, hazardous materials, public works, govemmental administrative, public safety communications, healthcare and public health. E. Developing a comprehensive Urban Area Stakeholder Preparedness Review and submit to the SAA POC. F. Complying with the requirements or statutory objectives of federal law as stipulated in"Exhibft#1". G. Ensuring satisfactory progress toward the goals or objectives stipulated in"Exhibit#1". H: Following grant agreement requirements and/or special conditions as stipulated In°Exhibit#1". 3 r 288 I. Submitting required reports. V, THE PARTICIPATING AGENCIES SHALL BE RESPONSIBLE FOR., A. Providing an administrative department,which shall be the main liaison and partner with the City of Miami Fire-Rescue Department, authorized to carry out the herein agreed upon responsibilities of the Sponsoring Agency. S. Participating Agencies and any sub-grantees must abide by the grant requirements including budget authorizations, required accounting and reporting expenditures, proper use of funds, and tracking of assets as stipulated in"Exhibit#1". C. Submitting quarterly reports to the City of Miami detailing the progress of projects to include direct purchases of equipment or services as stipulated In"ExhibitW". D. Complying with all UASI Grant Program 2022 requirements as stipulated in"Exhibit#1`. E. PaMdpating as a member of the Urban Area Working Group to Include coordinating with and assisting the City of Miami in conducting a comprehensive Urban Area Assessment, which in turn will guide development of an Urban Area Stakeholder Preparedness Review. F. Ensuring the participation of the following critical players in the assessment and Stakeholder Preparedness Review development process, law enforcement, emergency medical services, emergency management, the fire service, hazardous materials, public works, governmental administrative,public safety communications, healthcare and public health. G. Assisting the sponsoring agency in development of a comprehensive Urban Area assessment and Stakeholder Preparedness Review. H. Complying with the requirements or statutory objectives of federal law as stipulated in"Exhibit#1". I. Ensuring satisfactory progress toward the goals or objectives as stipulated in"Exhibit#1". J. Submitting required reports as prescribed by the Sponsoring Agency as stipulated in"Exhibit#1°. K. Maintaining an equipment Inventory of UASI purchased Items. L Ensure that equipment obtained from the UASI Grant Program 2022, as identified in"Exhibit#2", is readily available for use by personnel trained to use such equipment for actual emergencies,.special a p p 289 events or exercises. Also, ensure that such equipment to readily available for onsite monitoring by DHS, FDEM, and the Sponsoring Agency. If the Participating Agency is Incapable of staffing the equipment,such equipment shall be made available to another Participating Agency for use during any actual emergencies, special events or exercises. Failure to ensure equipment avallability may result in loss of funding and/or equipment to the Participating Agency. M. All equipment obtained from the UASI Grant Program 2022, as Identified in "Exhibit 2", is the sole responsibility of the receiving agency. This includes, where applicable, maintenance, replacement, training on equipment, and insuring of equipment and personnel, and compliance with intra-agency auditing requirements. M.THE SPONSORING AGENCY AND THE PARTICIPATING AGENCY AGREE; A. That funding acquired and Identified for the Urban Area Security Initiative will be administered solely by the Sponsoring Agency. B. The Participating Agencies will provide financial and performance reports to the sponsoring agency In a.timely fashion.The Sponsoring Agency will prepare consolidated reports for submission to the State of Florlda as stipulated in"Exhibit 9°. C. The Sponsoring Agency is not responsible for personnel salaries, benefits,workers compensation or time related Issues of the Participating Agency personnel. D. The Sponsoring Agency and Participating Agency are subdivisions as defined In Section 768.28, Florida Statutes,and each party agrees to be fully responsible for the respective ads and omissions of its agents or employees to the extent permitted by law. Nothing herein is Intended to serve as a waiver of sovereign immunity by any party to which sovereign immunity may be applicable. Nothing herein shall be construed as consent by a municipality,state agency or subdivision of the State of Florida to be sued by third parties in any manner arising out of this Agreement or any other contract. E. This Is a reimbursement grant that requires the Participating Agencies to purchase, receive, and pay Invoices in full for equipment, services,and allowable personnel costs PRIOR to submitting the same for reimbursement to the Sponsoring Agency. Vll.FINANCIAL AGREEMENTS A. Financial and Compliance Audit Report: Recipients that expend $750,000 or more of Federal funds during their fiscal year are required to submit an organization-wide financial and compliance audit report. The audit must be performed In avcordance with the U,S. General Accounting Office Government Auditing Standards and 2 CFR 200, 5 t 290 B. The Secretary of Homeland Security and the Comptroller General of the United States shall have access to any books,documents,and records of recipients of UASI Grant program 2022 assistance for audit and examination purposes,provided that,in the opinion of the Secretary of Homeland Security or the Comptroller General,these documents are related to the receipt or use of such assistance.The grantee will also give the sponsoring agency or the Comptroller General, through any authorized representative,access to and the right to examine all records,books,papers or documents related to the grant. C. Financial Status Reports are due within 14 days after the end of each calendar quarter.A report must be submitted for every quarter that the award is active,including partial calendar quarters, as well as for periods where no grant activity occurs as stipulated in`Exhibit 1". D. Submit progress reports to describe progress to date in implementing the grant and Its Impact on homeland security in the state. E, All financial commitments herein are made subject to the avWlabli ty of funds and the continued mutual agreements of the parties as identified in"Exhibit 2". Vill.CONDITIONS,AMENDMENTS,AND TERMINATION A. The Participating Agency will not illegally discriminate against any employee or applicant for employment on the grounds of race,color,religion,sex,age, or national origin in fulfilling any and all obligations under this Agreement. B. Any provision of this Agreement later found to be in conflictwith Federal law or regulation,or Invalidated by a court of competent jurisdiction,shall be considered inoperable and/or superseded by that law or regulation. Any provision found Inoperable is severable from this Agreement,and the remainder of the Agreement shall remain In full force and effect. C. This Agreement may be terminated by either party on thirty(30) days written notice to the other party at the address furnished by the parties to one another to receive notices under this agreement or if no address is specified,to the address of the partles'signatory executing this contract. D. This Agreement shall be considered the full and complete agreement between the undersigned parties and shall supersede any prior Memorandum of Agreement among the parties,written or oral,except for any executory obligations that have not been fulfilled. 6 291 s : E. This Agreement will end on June 30,2024.unless otherwise extended,by a written amendment duty approved and executed prior to June 30,2024, unless otherwise extended, at which time the parties may agree to renew the association. Renewal will be based on evaluation of the Sponsoring Agency's ability to conform to procedures,training and equipment standards as prescribed by the grant. DL MISCELLANEOUS OVERALL Counterparts:Electronic Slanatures.This Agreement may be executed In any number of counterparts, each of which shall be deemed an original,and such counterparts shall together constitute but one and the same Agreement.The parties shall be entitled to sign and transmit an electronic signature of this Agreement(whether by facsimile. PDF or other email transmission),which signature shall be binding on the party whose name is contained thereln.Any party providing an electronic signature agrees to promptly executes and deliver to the other parties an original signed Agreement upon request. SPONSORING AGENCY THE CITY OF MIAMI,a municipal Corporation of the State of Florida ATTEST: BY: __ BY- Todd B.Hannon Arthur Noriega City Clerk City Manager APPROVED AS TO FORM AND APPROVED AS TO INSURANCE CORRECTNESS: REQUIREMENTS: Y: BY: W Victoria MOndez Ann-Marie Sharpe, Director City Attorney Department of Risk Management 7 8 f 292 PARTICIPATING AGENCY `,(sub-reclpleow ATTEST: : Name: NAME. Title: TITLE: I APPROVED AS TO FORM AND CORRECTNESS: Participating Agency Attorney 8 293