Item C21 C21
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE Mayor Craig Cates,District 1
The Florida Keys Mayor Pro Tern Holly Merrill Raschein,District 5
Michelle Lincoln,District 2
James K.Scholl,District 3
m' David Rice,District 4
Board of County Commissioners Meeting
October 18, 2023
Agenda Item Number: C21
2023-1638
BULK ITEM: Yes DEPARTMENT: Administration
TIME APPROXIMATE: STAFF CONTACT: Kevin Wilson
No
AGENDA ITEM WORDING: Approval of the addition of 0.63 full time equivalent(FTE)position
to the Facilities Maintenance department for support of the Asset Essentials preventative maintenance
program.
ITEM BACKGROUND:
Asset Essentials (AE) is the work order and preventative maintenance tracking system used by Facilities
and being implemented in Parks & Beaches departments. The implementation of the preventative
maintenance (PM) tasks during initial rollout was general in nature. Staff is now customizing the PM
tasks and adding facilities built since the initial rollout of AE. Staff required for these tasks is only
2/3rds of a full time position. The current staff assigned is working part time but occupies a full time
slot in the organizational table. This adds a part time position to allow the original slot to be used for a
maintenance worker.
Section 2.02 of the Personnel Policies and Procedures Manual requires BOCC approval for
establishment of new regular positions.
PREVIOUS RELEVANT BOCC ACTION:
None
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
FTE Memo KW 10.02.2023.pdf
FINANCIAL IMPACT:
1007
N/A
1008
��" BOARD OF COUNTY COMMISSIONERS
County of Monroe � �� �' w Mayor Craig Cates,District 1
�� �
The Florida Keys Mayor Pro TernHolly Merrill Raschein,District 5
Michelle Lincoln,District 2
James K.Scholl,District 3
David Rice,District 4
MEMORANDUM
DATE: 2 October 2023
TO: Administrator (Gastesi) I-11 "
FROM: Kevin G. Wilson, P.E. ���? ,,,� Digitally signed by Kevin G.Wilson,P.E.
P Date:2023.10.02 10:06:37-04'00'
SUBJECT: Addition of a part Time FTE (0.63 FTE)
Action Requested: Addition of a part time FTE (0.63) to administer the addition of a
preventative maintenance program within the Asset Essentials asset management software
system being rolled out in the Facilities and Parks & Beaches departments.
Background:
When the Asset Essentials software was placed in service the preventative maintenance
tasks installed were general in nature. One employee is now tasked with converting those
generalized tasks into the specifics for each site. He is also starting the addition of those
tasks for facilities placed into service since the software was acquired. The person so
tasked is employed on a part time basis (25 hours/week) but occupies a full time equivalent
position. This requests creation of a part time position to work on Asset Essentials to free
up the full time equivalent position. The net result is the addition of a 2/3rds part time
position in the Facilities Maintenance department.
NEXT STEP: With your approval, I will place the item on the next BOCC agenda for their
approval.
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