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Item O01 01 BOARD OF COUNTY COMMISSIONERS COUNTY of MONROE Mayor Craig Cates,District 1 The Florida Keys Mayor Pro Tern Holly Merrill Raschein,District 5 Michelle Lincoln,District 2 James K.Scholl,District 3 m' David Rice,District 4 Board of County Commissioners Meeting October 18, 2023 Agenda Item Number: 01 2023-1675 BULK ITEM: Yes DEPARTMENT: Administration TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard n/a AGENDA ITEM WORDING: County Administrator's Monthly Report for October 2023. ITEM BACKGROUND: n/a PREVIOUS RELEVANT BOCC ACTION: n/a CONTRACT/AGREEMENT CHANGES: n/a STAFF RECOMMENDATION: n/a DOCUMENTATION: CAD 1 Monthly Report.pdf FINANCIAL IMPACT: n/a 4075 MEMORANDUM Office of the County Administrator TO: Board of County Commissioners FROM: Roman Gastesi County Administrator DATE: October 3, 2023 SUBJECT: Monthly Activity Report for August and October 2023 MONTHLY ACTIVITY REPORT—October 2023 Extension Services: Number of services provided: 56 phone calls, 223 emails, 39 one on one consults, 3 office visits/visits to clients, 25 learning events with 408 participants, 14 media submissions, and 189 publications distributed. Total Budget for FY 22/23: $259,060; Year to Date Expenditures and Encumbrances: $238,437; Remaining Balance: $65,638; Percentage of budget spent and/or encumbered year-to-date: 92% • The County Extension Director/Family & Community Development Agent accomplished the following activities: • Alicia has been co-teaching the Sustainable Living Series to 17 participants. This is a 7- week course developed as a discussion-to-action program that helps people discover ways to take action in their homes and community to reduce their footprint. • Alicia taught a train-the-trainer Climate Smart Floridians program to several sustainability directors. These directors will have access to the program material to offer the program in their community. • As a member of the National Extension Climate Initiative (NECI), Evaluation and Survey Committee, Alicia drafted a member survey to be used to evaluate the professional development workshops. • Alicia collected data for the Southeast Florida Climate Compact, Regional GHG Inventory which is part of the Climate Pollution Reduction Grant managed for the region by Miami-Dade County. The inventory will de completed later this year. The Florida Sea Grant Marine Extension Agent accomplished the following activities: • Shelly is the Monroe County representative for the Florida Coral Reef Coordination Team (FCRCT). The FCRCT was established in September 2022 to serve as the principal advisory body to the South Florida Ecosystem Restoration Task Force Working Group and Science Coordination Group (SCG) for issues impacting Florida's Coral Reef. 4076 The South Florida Ecosystem Restoration Task Force brings together the federal, state, Tribal, and local agencies involved in restoring and protecting America's Everglades. The majority of the day's discussion was to develop a unified Water Quality Monitoring Framework and recommending ecological indicators for Florida's Coral Reef for consideration by the SCG to better inform decisions made with respect to Everglades restoration. These meetings are open the public and live and recorded on YouTube at hops://www.youttibe.com/watch?v=7K2ZeHTXgjw. • Shelly is the co-lead of the Florida's Coral Reef Resilience Program (FCRRP) Disturbance Response Communications Team. We continue to respond to this event including widespread sponge die-offs, octocoral mortality, and the loss of many other invertebrates due to the marine heatwave this summer. We are also planning an international webinar with scientists from Venezuela to be prepared for a new marine invasive species, common name Pulsing Xenia. This is a common saltwater tank soft coral that has become established in Venezuela and has been in northern Cuba for over a year. We continue to provide weekly updates from the National Weather Service in- water temperature sensors and share this every other Wednesday at the Disturbance Advisory Committee calls that are attended by 70+researchers and agency staff. • Shelly professional development this month was completed the Institutional Review Board training and a training on increase DELI and reaching new audiences. The Environmental Horticulture Extension Agent accomplished the following activities: • In September, Maria Quirico was actively engaged in various activities that contributed significantly to our environmental and horticultural outreach efforts. • In collaboration with Naomi Pagidas from Parks and Beaches, Maria developed a workshop titled "Exploring Florida Keys Biodiversity Through Arts: A Creative Workshop for Kids." This workshop is aimed to educate and inspire young minds about the rich biodiversity of the Florida Keys through artistic expression. The workshop is a program to be developed at the end of October. • Maria was engaged in one-on-one outreach, conducting seven plant clinics throughout the month. These clinics provided valuable opportunities for individuals to learn about horticulture and environmentally friendly practices. On September 61h, during the Grimal Grove plant clinic, new volunteers were trained to be able to offer tours about the plant species present at Grimal Grove. • On September 131h°Maria Quirico attended and was one of the organizers of the Green Industries Best Management Practices (GI-BMP)training September 13th in Key Largo. Our Environmental Horticulture program organized the event, with Cesar Peralta, the GI-BMP Regional Coordinator for South Florida, and Master Gardener Laurie Brooks leading the efforts. Twenty-four participants. The evaluation comments for the event were constructive and uplifting. Many Spanish speakers didn't pass the test. Therefore, we will schedule a GIBMP in Spanish in Monroe County for next year. 2 4077 • Maria Quirico attended to the Academy Session A from September 25th to the 29th in Gainesville, Florida. It was a very productive conference. Excellent advice was shared with the new University of Florida agents to improve work and report for the upcoming evaluation period. ENGINEERING SERVICES /ROADS 2°d Street(Rockland Key) Sidewalk and Drainage Improvement: • Sign and Sealed plans have been received and reviewed by staff. • Mike Haack Excavating Inc. was the lowest responsive bidder for construction services. • Construction scheduled to begin late October/early November. Bridge#904982 Tubby's Creek (Card Sound) and Bridge#904984 Mosquito Creek Bridge (Card Sound) Replacement Grant Award: • 30% Design Plans, Preliminary Bridge Design Report, Preliminary Geotechnical Report, and Preliminary Bridge Hydraulics Report. Plans were reviewed by FDOT and county staff. • Utility coordination meeting took place on August 91h, 2023. Utility relocation prior to project construction scheduled for early winter. • 60% Design plans were submitted on September 181h and are under County and FDOT review. • Tentatively planning to hold public meeting for project in early December. Bimini Drive (Duck Key) Bridge Replacement: • Substantial Completion issued for September 14, 2023 • Contractor is continuing with punch list items. • The contractor is coordinating with asphalt contractor to apply the friction (final) course of asphalt which is tentative for first week in October weather permitting, followed by temporary striping. • Sod installation to begin first week in October weather permitting. • Bridge painting is scheduled to begin the second week in October. Harbour Drive(Duck Key) Bridge Replacement: • Notice to proceed was issued for September 25, 2023 with a Substantial Completion date of March 28, 2025. • Contractor has begun mobilization, MOT installation and clearing and grubbing. Seaview Drive (Duck Key) Bridge Replacement: • Sheet pile installation work has begun on East and West ends of the North side of bridge. Card Sound Bridge Navigational Lighting Replacement Project: • Notice to proceed was issued for September 20, 2023 with a substantial completion date of January 18, 2024. 1st Street and Bertha Street—Key West Drainage Improvement Project: 3 4078 • FDOT SCOP final reimbursement in progress. • Amendment 1 to ZEI contract approved September BOCC meeting. • Contractor final retainage paid 9.25.23. Sands-Big Pine Key SLR Roadway Pilot Project: • Construction Rebid rejected. • Unable to proceed with project until sufficient funding is secured. • Staff submitted a grant application to the FDEP Resilient Florida Grant program on 8-30- 2023 for $11,732,000 to partially fund construction of the project. Twin Lakes-Key Largo SLR Roadway Pilot Project: • FDEM- Staff responded to additional FDEM/FEMA — PDM (Pre-Disaster Mitigation — federal appropriation)—RFI on 9.26.23. —waiting for FDEM grant agreement. • FDEP - Resilient Florida Infrastructure Grant Agreement 22SRP57 for construction and construction engineering services fully executed by both parties. • Staff prepared RFQ draft for Construction Engineering and Inspection Services to be advertised upon receipt of FDEM grant agreement. • FDEM construction grant and County funding from all sources required in place and executed prior to proceed with construction bidding phase. GIS Based Roadway Asset Management and Work Order System: • Staff executed a task order with HDR for support services during the implementation phase of the project; • Engineering is coordinating with IT department to obtain pricing from vendors. • IT has contacted vendors to begin drafting scope and obtaining pricing. Roadway Vulnerability Study and Capital Plan: • Staff reviewed an amendment to the SLR Vulnerability scope of work to provide needed updates to the Comprehensive plan and to the county's Public Works Manual to incorporate resiliency and adaptation to design standards. • Staff received confirmation from FDEM that they are recommending our Roads Adaptation Projects to FEMA for Phase I HMGP Funding (engineering design phase). The total federal funds available through the HMGP Hurricane Michael funding is $178 million; the program is a 75% federal/25%non-federal grant program. • Staff is completedprogram documents and submitted them to FDEM and FEMA for approval of the Phase I funds. Key Largo III—Burton Drive: • FDOT final ERC comments responded to by consultant 9.8.23. • SFWMD permit received 8.14.23. • FDOT SCOP FY 2024 —waiting for FDOT execution grant agreement—anticipate October 2023. Boca Chica Road Hurricane Irma Repairs Project: • All sheet piling, deadman anchors, and concrete cap have been installed. 4 4079 • Project is on hold due to active sea turtle nests on jobsite per Florida Fish and Wildlife Conservation Commission. Card Sound Road Mill/resurface/restriping: • Pre-construction meeting held May 171h. Construction to begin late July. • State-Funded Grant Supplemental Agreement for inclusion of Construction Engineering and Inspection (CEI) services was approved on the July 191h BOCC meeting. • Construction phase began August 201h with the installation of sediment control barriers, construction signs, and shoulder gravel installation. • Milling and paving operations tentatively set for October 81h 2023. Card Sound Bridge Project Development& Environment Project: • Staff held call with District 6 on May 26th to discuss moving forward. FDOT Planning Dept. was going to prepare the Advance Notification package to begin the ETDM screening for the Project. • Staff provided information to develop the advance notification package for the ETDM screening to FDOT staff on August 23rd; ETDM screening is used to determine the NEPA class of action that will needed for the PD&E study. • FDOT consultant staff is preparing the purpose and need statement to begin the screening process. Duval,Whitehead, and Front Street Roadway Improvement ILA w/ City of Key West: • Eaton Street paving was completed May loth. Thermoplastic striping was completed August 10-11. • Invoice has been submitted to the clerk, in addition to reimbursement request from FKAA for their cost portion according to the ILA. Key Deer Boulevard Roadway Repairs: • Construction is complete and on time. • Project has been closed out. Toms Harbor Bridge Repairs: • Engineering design and permitting is ongoing. • Staff received confirmation from FDOT that SCOP funds have been awarded for the construction phase of the project. Funds will be programmed in the FDOT FY 25 and construction is expected to begin in Fall 2024.. Crane Boulevard, Sugarloaf Shared Use Path: • RFQ for design—negotiations approved September BOCC meeting. • Consultant working on design engineering and permitting proposal. • FDOT Local Agency Program (LAP) agreement approved July BOCC meeting. • FDOT to encumber design funds October 2023. Pedestrian Bridges and Ocean Bay Drive Bridge Inspection and Repair: • Staff received final plans and cost estimate in late July and is reviewing. 5 4080 Stillwright Point Road Elevation and Drainage Engineering Design and Permitting • Consultant geo technical, ecological and survey in progress. Due end of September. • Staff and consultant reviewing available lots in the subdivision for pump station location. First Street(Key West) Drainage Study • Staff met with consultant on August 171h to review preliminary modelling results and cost estimate(s) for alternatives. • Staff utilized information from the modelling and cost estimate to complete an application for grant funds from the Hurricane Ian HMGP program for engineering design and construction of the pump station. Conch Key Roadway and Drainage Adaptation Project • Staff is working with DEP staff to process documents and work program for the project. • FDEP provided draft grant work plan for staff review on August 14, 2023; Staff provided comments on August 30, 2023. • Staff addressed additional FDEP questions on September 25, 2023 and is anticipating grant agreement shortly. ROADS & BRIDGES Upper Keys Road Department: • Buzz Bar Operation— 12.34 miles • Buzz Debris — 12.87 tons • Mowing Operation—8.70 miles • Sweeping Operation—5.7 miles • Sign Department- 32 new signs installed, 12 new posts installed and 9 locates performed. Stop Bars painted—6 stop bars painted or replaced RPM's- Road Pavement Markers — 176 replaced on roadways • Shoulder Work—5,250 linear feet of shoulder work using 59 tons of aggregate on 6 roads • Coconut removal —69,620 lbs./34.8 tons of coconuts removed from 50 county ROW and county properties • Islamorada material pick-up—324 tons of millings from FKAA, free for inventory use • Haul in 17.87 tons of crushed rock, 34.04 tons of 44 rock and 57.88 tons of permanent cold patch • Road Repair—32,634 sq. ft using 186 tons of permanent cold patch/millings on 9 roads. • Tree Removal - 8 trees, weighing 13.34 tons, removed from 8 county roads or county properties • Stumps ground and removed—4 stumps on 2 roads • Illegal Dumping Pick Up — 1.67 ton/3,340 lbs of debris picked up and removed from county roads and rights of way. Upper Keys Roads Special Projects —Support: 6 4081 • Emergency repair on Duck Key Seaview Bridge • Roads Dept FDOT TTC/IMOT certifications for 8 crew members • Roads Dept OSHA 30 certification course for 11 crew members • Assist Harry Harris Park with debris removal • Assist with speed bump installation on Big Pine Key Rd • Assist Parks and Beaches with No Dumping Sign • Assist MC Fire Rescue Academy Center with road repair • Assist Upper Keys garage with 44 rock at parking areas • Assist Solid Waste with equipment transfer and trim of vegetation at entrance • Emergency removal of 4 fallen trees across county road ways • Emergency response to Duck Key with sign and road repair work for opening of Bimini Bridge • Collaborate with FKEC for removal of 2 trees in county ROW posing significant safety threat as fire hazards • Repair green screen on fence on the 18 mile stretch on 9-8-23. Lower Keys Road Department: • Mowing Operation —43 Miles • Weed eating Operation—8 Miles • Brush Cut/Chip Operation—8 Miles • Recycled Mulch—6 loads delivered for free • Sweeping Operation— 10 Miles • Sign Work- 41 Signs, 12 Posts, 18 Locates • Cold Patch work— 1.6 tons used on Newfound Blvd, Big Pine Key and Riviera Drive, Big Coppitt Key. • Tree Trimming—Sugarloaf Blvd, Coconut Trees Lower Keys Roads Special Projects —Support: • Working with Contractors, Key Haven and Sugarloaf Blvd Road Repairs • Met with Grader Mike on site Amaryllus Drive, Key Haven. Sinkhole Repair. • Painted Barricades and Gate 51h Street Stock Island. • Coordinated with MCSO and Solid Waste to clean up illegal dumps on 3rd Street, Stock Island and Prada Circle, Big Coppit Key • Installed "No Dumping" Signs on 3rd Street Stock Island and Prada Circle, Big Coppitt Key • Pumped water from Avenue G and Avenue F, Big Coppitt Key • Removed Old School Crossing on Crane Blvd, Sugarloaf Key, 400ft of Thermoplastic, per School Administration request. PROJECT MANAGEMENT Hurricane Irma Repairs: Following is a list of the remaining locations damaged by Hurricane Irma. 7 4082 Big Pine Key Community Park: Community Center Flood Panels • The County is rejecting the submitted panels as they are excessively heavy. The work will be completed by October. Key Largo Park Concessions Roof Replacement: • Determined that FEMA intended repayment for full asphalt shingle roof replacement instead of the repair that was previously completed. • Contractors updating their proposals per staff request. Marathon, Tax Collector Seawall: • Continued difficulties with the environmental, mitigation group partnership will delay bidding until mid-November. MCSO Stock Island Jail and Admin Flood Panels: • Durning the formal training and turnover. It was discovered that the panels have multiple installation issues. As a result, the county did not except the panels. We will work with the contractor to provide an appropriate solution. Veteran's Memorial Park: ADA Pavilion & Tiki Huts • All work associated with the Tiki Huts and Pavilion is complete. Final payments/closeout in process. Bathroom Repairs • Design Kick-Off Meeting held 9/12/23. • Pending preliminary sketch of preferred layout from design team. Hurricane Ian Repairs Following is a list of the remaining locations damaged by Hurricane Ian. Higgs Beach&West Martello: • Damage Descriptions provided to OMB for upload to FEMA portal. • Tropical Storm Idalia impacted Higgs Beach with high waves and tides causing some additional sand erosion. Monroe County has not been listed in the Governors' Emergency Declaration. Effect on work TBD. • Negotiating a Task Order with T.Y.Lin to conduct post storm topography surveys and prepare construction documents for sand replenishment project. This will be done as a separate project for the beach from White St. Pier to Reynolds St. Pier • Tennis Court fencing is in poor shape, some sections fell and had to be temporarily fixed. An RFS,just for the tennis /pickle ball fence repairs, is being readied for advertisement. Capital/Grant Funded Studies or Construction Projects: Bay Point Park (Drainage Study)—ARP: g 4083 • Draft recommendations under review. • Recommendations include roadway improvements, requiring coordination with Engineering Department. Meeting scheduled. Big Pine Community Park Sports Field Improvements —ARP: • Sole source contract approved at September BOCC Meeting; pending executed contract. Big Pine Employee Housing: • RFP being advertised with bid opening date of 10/18/2023. Bernstein Park Re-Sod/Turf—ARP: • Renovation will be based on an improved natural turf with improved irrigation and revisions to park hard-scape and landscape. • Potential partnership with City of Key West, which would have converted to artificial turf, explored, but the City has no available funding. • No change since last report. Blue Heron Park Pickleball Improvements —ARP: • 90% Design Plans submitted to County. • Coordination with Planning Dept to satisfy parking requirements; requires follow up meeting with Parks to determine parking layout. Emergency Operations and Public Safety Center—FDEM, HMGP, FDOT: • Submittal reviews and material procurement proceeding ahead. Delivery schedules are being updated to identify potential schedule impacts, due to supply chain issues. • Wastewater lift station and required wastewater storage tanks installed. Connection to City force main completed. • Plumbing rough-ins, including water, wastewater and sprinklers complete. • Water service and meters are complete,permanent tap pending removal of temporary trailers. • Interior drywall is complete. All exterior and most interior door installed. • Exterior painting complete. First coats of interior paint in progress. • Conduits for electrical and low voltage in place. Wire pulling underway. • Temporary "Plan B" electrical service interface complete. FKEC transformer has been installed, meter installation and turn-on planned for early October. • HVAC main duct work, Condensing Units and Air Handling Units installed. Once Plan B electric service is activated, AC will be turned on for the building, allowing for interior finishes to be completed. • Final grading of the site underway. One of several stormwater retainage ponds complete. Fire Station Bay Floor Resurfacing -ARP: • Includes resurfacing of bay floors at fire stations 9, 13, 17, and 22. • Draft specifications submitted for review by County. 9 4084 Fire Training Academy New Burn Simulator Building: • Cost benefit analysis submitted and approved by Fire Rescue;proceeding with Pre-Fab Building in lieu of custom concrete building. • Preliminary Plans and Specs submitted for Prefabricated Steel Building. Gato Spalling—CAP: • Design documents are completed. Coordination with the occupants of the building for impact to business functions competed. Appropriate expectation can now be set in the procurement documents. • Job will be advertised in October. Gato Building HVAC —ARP: • Repairs to be priced during the month of September. Higgs Beach Restroom Replacement- TDC: • Slab graded and poured • Block walls with rebar and electric ready for inspection and grouting. • A/C trailer placed in service 1 Sep 2023 Higgs Beach Sand Re-nourishment-TDC: • Post Construction activities (benthic surveys, environmental monitoring, etc.) completed in July. • See comments on Ian damage repairs above. HMGP Generators —HMGP: • Schematic Design Narrative and Flood Plain Memo submitted for County review. • Pending owner meeting to discuss. HMGP Wind Retrofit—HMGP: • Design ongoing. • Roofing sub consulted with various building departments to determine roof testing requirements —resulted in amendment to design contract to add roof testing requirements; will be on October Agenda for approval. Jackson Square Jefferson Browne Redevelopment- CAP: • Asbestos, Lead, and Phase 1 ESA survey site visit was completed the week of September 111h. Reports to follow in October. • CMAR RFP will be published in October. Jacob's Aquatic Center Pool Liner Replacement- TDC • Funds available 10/01/23. • Requested an updated cost for an old proposal to determine how to move forward with selecting a contractor. 10 4085 KW Lighthouse New Oil House Display- TDC • Punchlist complete, close-out complete, retainage pay app expected. • Oil butts fabricated, delivered and on display. KW Lighthouse Stables Building Renovations and ADA improvements—TDC • No change from last month. Waiting for KWAHS and Bender to sign contract for design. Historic Sheriff Residence and Jail Museum at Jackson Square - TDC: • Project closing. • KWAHS will work through the fall in preparation for opening in early 2024 opening. Marathon Professional Building—Roof Replacement: • Majority of roof work completed. • Work remaining includes standing seam metal on decorative awnings, roof anchors in second story office, and gutters/downspouts. Will remobilize when rainy weather subsides. Monroe County Historic Courthouse Masonry Repairs —CAP, DHR: • State DHR confirmed the contract with Monroe County. • Bender& Associates design work is complete. • RFP to be published in October pending DHR approval of procurement. MCSO Stock Island Jail Stucco and Spalling Repairs —CAP: • Engineered solutions have been provided and will be put out to bid by late October. MCSO Stock Island Jail Dormitory Window Replacement—CAP: • On 8/27 the County was made aware that the glazing system will not be ready until mid- December. The delay is due to the availability of the glass. no change. MCSO Stock Island Detention Center Generator Building—CAP: • The contractor designer has expanded their scope to include additional serving and geotechnical work, which will allow for the completion of design. Currently all drawings are 90% complete. MCSO Stock Island Detention Center Curbing &Pavement—ARP: • This project is complete. MCSO Stock Island Detention Center Kitchen Floors —ARP: • PM is having a scoping meeting with the MCSO and Aramark (Kitchen Contractor)to develop a complete scope of work for kitchen repairs. No change. MCSO Stock Island Detention Center Elevator 6& 7 Upgrades —ARP: • The contract for the scope is currently being drafted. 11 4086 MCSO Stock Island Detention Center Air Handlers —ARP: • The contract for the scope is currently being drafted. MCSO Stock Island Detention Center Ground Floor Door Replacement—ARP: • Pricing has been provided and will be reviewed this month. Murray Nelson Parking Lot—ARP • Plans submitted to County for final review and comments prior to advertising. Pine Channel Nature Center Trail Enhancements —TDC: • Contract with BrightView Landscaping received approval during September meeting. • NTP expected to be issued within 30 days. Pigeon Key Honeymoon Cottage & Commissary Restorations —TDC, DHR: • DHR final grant reimbursement package submitted. Pigeon Key Sprinkler System - TDC: • Work Complete—closeout and final payment in progress. Plantation Key Courthouse and Detention Center - CAP: • The last warranty item has been completed. A third-party accounting group is performing an audit on the project. Plantation Key Campus Redevelopment of the Ellis and Old Courthouse- CAP: • Ellis Building: No Change o RFP for renovations to be advertised during the month of September. • Old Courthouse Meal Site in Clerk's old Offices: o Spalling repair to be put out to bid during the month of September. Public Defender Offices at 316 Simonton in Key West- CAP: • Drywall complete and painted • HVAC ductwork 75% complete • Ceiling grid 50% complete • Electric trimout underway • Low voltage run throughout Reynolds Street Pier Pile Repairs —TDC, FDOT-TAP: • No change since last report. Rockland Key Fleet Facility—CAP: • Geotechnical and site survey completed, waiting for reports. • Architect drafting Owner Project Requirements (OPR) and Basis of Design (BOD) • Monroe County Planning review applied for. 12 4087 • CMAR RFP to be published in October. Roth 911 —MCSO: • No Change Rowell's Waterfront Park Phase I—TDC, FDOT, CAP: • Contractor proceeding with final inspections and project closeout. Rowell's Waterfront Park Phase II—CDBG-CV, CAP: • Grant extension request approved. Funding available thru Sept. 2024. • RFP being advertised with bid opening date of 11/09/23. • Design team revising utility plans to allow for lowered FKAA watermain pressure. Any updates to the plans will be added to the RFP as an addendum. Rowell's Waterfront Park Phase III (Tiki Huts)—TDC: • RFP was on hold pending legal determination on TDC design funds. Proceeding with RFP per recently provided direction. Supervisor of Elections Key West Office Relocation - SOE: • Electric trim out 90% complete • Interior frames and doors installed • Walls and door painted • HVAC 75% complete • Ceiling grid complee • Fire alarm rough in complete • Flooring work underway Tavernier Fire Station Hardening—CDBG-MIT: • Environmental review complete. Currently under review by Florida Commerce (DEO). Transfer Stations Equipment Buildings -MCSW: • CPH hired for design and construction administration. Task order executed on 07/21/23. • Received initial building/floor plan options. Staff to meet with Solid Waste Management to discuss. 13 4088 FACILITIES —UPPER KEYS Upper IKeys ll�aicilffies IIIaitntenance Work Order Reporting 180 160 f 140 120 100 80 Ps 60 4 NIS iA 2(.7 0 oi:)e ri wo r k Orders wvv work Orders dr-,Js moritir-, —00—Work Ordprs CoirnplOed dr-,Js Mor-Jr-, Upper Keys - Mon ly Work Order Completion Tiime iiiiiiiiii Within 24 Hours mir within 72 Hours JJJt Lon6e r than 72 Hours(irnosdy more coirnp�ex jobs)l 14 4089 FACILITIES —MIDDLE KEYS IMiddlIe IKeys ll aicilffies IIIaitntenance Work Order Reporting 90 80 70 woof"P 60 0'e 50 Of, 0 Nk 40 Al./ 0011 20 10 0 401�11' lip 0 i) ri W(o r k 0 r(de.rs 1�Pvv Work 0 r(d r s 1--�e(c e v e(d 1-i s ro o ri r 1-i —00—Work Orders CoirnlpllO ed Mor-A Monthly Wo,rk Order Completion Tiime iim Within 24 Hours )rml Within 72 Hours JJJJr Longer than 72 Hours(imosfly more coirnp�ex jobs) Ff" 15 4090 FACILITIES —LOWER KEYS II....owelt IKeys 11 acflffies IIIaitntenance Work Order Reporting 250 200 'gOg9JNR,)1........ ai 150 1wsa "001,10 100 1110"1 50 0 0 i) r,W() k 0 (de.rs 1ry Pvv W o k 0 (d s 1--�e(c e,e e(d s r,4 o r,r —00—Work Orders CoirnplO ed Mor-A Monthly Work Order Completion Time iim Within 24 Hours rmlrl Within 72 Hours JJJJr Longer than 72 Hours(irnosfly more coirnp�ex jobs) Lower Keys Maior Accomplishments • Lester Bldg I"Floor. - Completion of Renovation Project • Lester Bldg 3 d Floor—Complete removal of drywall. 16 4091 FACILITIES —CORRECTIONS Coirirect�on Facflft�es Ma�ntenance Work Order Repoirt�ng 250 put200 ............. 1101110........) 150 100 boo iiiii�iiii�i ffffffffffffffffjjjj 50 0 Jan 23 Feb 23 Mar 23 Apr 23 May 23 Jun 23 Jul 23 Aug 23 Sep...; 3 Oct 23 Nov 23 IDec 23 Open Work Orders ..... New Work Orders Received this Month Orders Completed this Month Monthly Wo,rk Order Completion Tiime iim Within 24 Hours )�)ml Within 72 Holurs / uiiiu Longer than 72 Hours(imostly more complex jobs) Corrections Major Accomplishments • Continued Elevator 03 upgrade per State requirements • Start flood panel training 17 4092 PARKS AND BEACHES Department Highlights: • Team received CPR, AED & First Aid Spanish& English certification • Team attended GI-BMP training UPPER KEYS Friendship Park: • Installed new benches at Memorial Park • Trimmed trees Harry Harris Park: • Replenished ten trucks loads of sand in beach area • Fertilized baseball fields • Trimmed trees in beach area and north side fence • Hosted two softball tournaments Key Largo Community Park: • Host location for Disc Golf tournament • Installed new permanent fence at south baseball field • Prepared volleyball court sand for Montessori school practice • Installed AED by concession stand • Trimmed trees • Added new tee boxes for disc golf course • Host for youth baseball practice • Overseeded baseball fields Old Settlers Park: • Painted the parking bollards • Replaced handicap signage • Repaired entrance chain link fence • Added new bike rack Peace Park: • Trimmed trees Plantation Key Community Center: • Hosted JOY center line dancing workshop • Hosted MC Fire Rescue CPR, AED and First Aid training certifications New monthly meeting location for the American Legion Keys Memorial Post 145 Mike Forster Memorial Park: • Trimmed greenery along fence line in north side of park 18 4093 LOWER KEYS Veterans Memorial Park: • Added ADA shelter • Replaced buckets at customer cleaning station • Replaced signage Blue Heron: • Completed additional storage for sport equipment Big Pine Park: • Replaced clay with oyster shell at bocce court • Installed baseball field nets • Installed ADA signage • Painted ADA parking spaces • Hosted youth soccer • Hosted Rotary Haunted House Pine Channel Nature Park: • Replaced buckets at customer cleaning station • Trimmed tree at front entrance Palm Villa Park: • Installed new tiki but Watson Field: • Painted restrooms • Trimmed palm tree frons Bay Point Park: • Installed bike racks • Met with engineer about flooding issues Boca Chica Beach: • Installed new bucket at customer cleaning station Wilhelmina Park: • Installed bike racks • New pour in play rubber surface added to playground • New shade structure added to playground Firemen's Park: • Added fence to separate wall and basketball court • Added wood planters. 19 4094 Bernstein Park: • Partially painted building Higgs Beach: • Installed water fountain FLEET MAINTENANCE • GPS:SAMSARA GPS installations to date: 264 Assets • SAMSARA GPS installed all generators. • SWM has been added and will utilize a system to enhance tracking of illegal dumplings, instead of a separate system saving the county money. • R&B has met with samsara as well and been trained in reporting. • Launched new GPS tracking service - installed over 145 units in the last 2 weeks. • Lead Mechanics Samsara GPS vehicle monitor training—On Going. • Added Julie Cunio to the Samara GPS system in order to run reports for FEMA. Generators: • Assisted Marine Coral Lab in the City od Layton, with generators during electrical power repairs and a potential storm event. • New Generator Program Tillable PDF PM forms created.Fleet adding Marathon Airport air compressors to maintenance program. GENFRMAN- 8D AGM BATTERIES INSTALLED, ALL POWER CONTACTED FOR SPEED SENOR REPLACEMENT. • KW SHR COMM TOWER -PORTABLE IN PLACE, FABRICATE REPLACEMENT SILENCER. • SHR SUB ST CUDJOE—NEW ATS INSTALLED. • EOC BLD BCK UP, THE CURRENT 180Kw HAS BEEN EXCHANGED WITH ANOTHER 180Kw GENSET DUE TO LEAKING 230 GALLON FUEL TANK, CAUSED BY CORROSION. • 63RD ST GENSET, ATS REQUIRES REPAIRS, CURRENTLY MANUAL TRANSFER ONLY, FACILITIES TO REPAIR. • GENMARGA—A 100Kw WITH A 500 GALLON FUEL TANK, FUEL INJECTION PUMP FAILING, FULE DRAINED AND ALL POWER TRANSPORTED TO THEIR REPAIR FACILITY FOR THE INJECTION PUMP REBUILD. • DUE TO THE COMPERMIZED 6,000 GALLON FUEL INTERSTICIAL TANK, Plans being worked on to take GENMEDEX offline with backup as temp replacement. 150kw Received quote. GENSET AND FUEL TANK IS IN NEED OF REPLACEMENT. • COR5929 —AN 80Kw WITH 200 GALLON FUEL TANK, POSSIBLE FUEL INJECTION PUMP TIMING ISSUE, QUOTE APPROVED, AWAITING PARTS FOR REPAIR. • NEW PK COURTHOUSE GENERATORS - COR00915 AND COR00916 - Concerns have been properly diagnosed and repaired. • ELLIS BLD - RADIATOR LEAKS, PK GARAGE HAS TAKEN OVER REPAIRS, IF FURTHER ISSUES ARISE, GETTING REPLACEMENT RADIATOR, WILL PASS 20 4095 TO ALL POWER FOR REBUILD. ALL POWER CAN RECORE THE RADIATOR AND PRESSURE TEST BEFORE RETURNING TO THE COUNTY. • Relocated and replaced portable generator 0903/986 with 0903/985 @ Cudjoe Sheriff's substation due to road construction and a compromised fuel tank on 986. 986 back in Marathon yard with fuel tank repair/replacement scheduled. • Roth Building 670KW Generator, a 2004 model year, the fuel tank Interstitial monitoring detects the presence of liquid in the interstitial space. Double-walled tank continuous electronic monitoring or monthly visual inspection of the interstitial space for signs of leaks. The Annual Fuel Tank inspection indicates the outer wall has rusted away beyond repair. Needs generator tank assembly needs replacement. Working on replacement tanks Plumbing in fuel trailers, removing fuel from compromised tank. Fuel trailer plumbing completed and tested. THIS IS ONLY A TEMPORARY SOLUTION. GENSET AND FUEL TANK IS IN NEED OF REPLACEMENT. • TAVENIER FIRE STATION 422 Generator 1437/492 ingested an Iguana that damaged the fins on the radiator as it went through the belts. Fan Belts replaced; Radiator is not leaking. -PORTABLE GENSET AND FUEL TANK IS IN NEED OF REPLACEMENT • Working on getting Old Jail power transfer to FAC43084 need assistance from FAC to transfer circuits to this generator. This generator is to handle all communications for the entire JACKSON SQUARE complex. Needs electrician brought in by Facilities, to complete transfer. Waiting on FAC • West Summerland Key communication tower generator fail to start on weekly exercise. Generator is not repairable. Portable generator 4 FAC984, an 80kW assigned, connected, and secured to the site. This portable Generator is required to be removed from site prior to any major storm and returned as soon as possible after any major storm passes. GENSET AND FUEL TANK IS IN NEED OF REPLACEMENT. • KL Andros Road tower generator has been taken off-line and fuel drained. A portable generator 4 FAC9866 a 38kW, has been assigned, connected, and secured to the site. This portable Generator is required to be removed from site prior to any major storm and returned as soon as possible after any major storm passes. GENSET AND FUEL TANK IS IN NEED OF REPLACEMENT. • Ruth Ivins gen size according to Marathon Electric (Randy Mearns)needs 30kW. Temp Portable has been identified and connecter to the building. Transfer switch installed. PERMANATE GENSET AND FUEL TANK IS IN NEED OF DESIGN AND INSTALLATION. • Sugarloaf fire station A portable generator 4 0903/989 a 30kW, has been assigned, connected, and secured to the site. Gen Crew responsible for Sugarloaf FD gen fueling. PERMANATE GENSET AND FUEL TANK IS IN NEED OF DESIGN AND INSTALLATION. • PORTABLE GENERATOR FAC 10183 —IDENTIFIED AS THE BACK UP FOR CARD SOUND, AT MAR YARD FOR ANNUAL LOAD BANK • Specing right sized back-up generator for Bernstein Park—per the usage, a 100Kw has been determine for the need. • Marathon Sheriff's Substation generator is Offline for repairs. Back online repairs made A portable generator 4 FAC 10010 a 40kW, has been assigned, connected, and secured to the site. 21 4096 • Repaired Portable generator 4 FAC668 a 100kW, has been assigned to the Sheriff's Firing range removed after season facility. This portable generator is to be stored at the Marathon Garage due to elevation issues and deployed as needed after major storm as needed. • Fleet re-establishing oil sample program for generators. • Discovered issues with the oil sample on GENFRMAN, changed oil and will continue to monitor. • Assisted with switchgear repair at Marathon Airport- High Priority due to recent activity. • Rebuilt and fabricate exhaust on Facl481 due to age,parts were unavailable. • New fuel tanks being fabricated for various portable generators. 2 complete 1 in process • All generators exercised a minimum of once a month. Scheduled for Wednesday Exercise at various hours due to building requirements. • Special Maintenance and corrosion control Emergency Communications tower generators —On Going CRC • THERE ARE 13 GENERATORS THAT HAVE BEEN DECOMMISIONED, NEVER BEEN REPLACED TO DATE. Sheriff Department: • Working with MCSO to provide documentation for their accreditation process • Communicating with new Sheriff Dept. Fleet Manager regularly —On Going • New Sheriff Dept. interlocal agreement-pending • Performing multiple recalls on Sheriff's Ford vehicles "In-House" Warranty repairs, thus reducing the downtime in the dealerships • Train and mentor, the Sheriff's Fleet Manager as to the FASTER software with literature and video's —literature has been issued with On Going mentoring. • Provide documents on service and repair and accreditations to MCSO Corrections for their accreditation process. • Including one MCSO unit in Samsara GPS Pilot Program to isolate a GPS signal loss on the 18-mile stretch. Vehicle Accident Repair: • Cross-training ongoing • Creating SOP for processing accidents. • Incident/accident process up for further discussion at July staff meeting. • Ten (10) accident repairs in progress. Vehicle Replacement: • Addressed warranty issues with new clam truck and made arrangements to get towed and repaired in Homestead. Complete repairs on first truck, Second new truck in for same repair. • Updating Risk Department; advising of added and deleted units for insurance purpos eHurri cane Ian replacement of assets, working with Risk Management and OMB. Hurricane damage list composed and W. O's. created. • Ordered a Ford Explorer for Library as per the Budgeted Vehicle Replacement list. Assist the Library with a long-term loaner vehicle until their new vehicle can be built. 22 4097 • Hazardous Box Truck for Solid Waste Department as per the Budgeted Vehicle. ETA First week of October 2023 • Ford F450 Tilt Bed truck for Facilities as per the Budgeted Vehicle Replacement list, truck delivered to Fleet, intake process has begun. • Toro 3100D ReelMaster Mower, Toro Sand Pro, two Toro Workman GX—P&B have created the PO's and equipment has been ordered. Sand Pro ETA first week of October 2023. • Creating SOP for commissioning new vehicles - 1 st Draft completed. Surplus: • SURPLUS LEFT FROM MOST RECENT SALE: 5 UNITS PAID, NOT PICKED UP. • NEXT SALE SURPLUS: 16 UNITS. • Cross-training ongoing • Updating Risk Department; advising of added and deleted units for insurance purpose - On Going • Assisting Social Service Department with surplus vehicle sales—On Going • Seeking salvage companies for disposal of scrap metal and non-sellable County units. — Using Paradise Towing and Weeks for scrap removal • Creating SOP for decommissioning and Surplus Sales of County Assets. 1st Draft in revision. Fuel Management: • Cross--On Going • Ongoing contacted Ben Leigh to diagnose. • Looking into Catwalk for Magnolia Fuel Tank • Fuel Billing cross training-High Priority-ongoing • The two fuel sites combined processed and distributed approximately (7,046.660) gallons of unleaded and(3,549.500) gallons of diesel fuel. Fuel Storage Tank: • As of June 1, 2023, Fleet Management will take over the Fuel Storage Tanks for all of Monroe County in order to maintain stability, standardization and uniformity in the compliance of Certifications, Certificates of Insurance (COI)with Florida Department of Environmental Protection (FDEP) and any other documents. • The Generator Shop will be the primary M&R facilitators for Fuel Storage Tank compliance. • All regulated tanks complete on annual inspections. • FDEP- continue to work on bringing the fuel storage tanks into compliance and updated registration on 8 tanks. • Scheduled repairs to Magnolia fuel tank. • Quoted and scheduled required annual fuel tank inspections, currently about 35% completed. • Fleet registered new EOC tank...fleet to assisted with the NEW Fuel Tank changeover at the Marathon pw yard. • A Green Three Ring Binder of documents for each fuel Storage Tank site, will be developed and kept current, for compliance, at a predetermined location. 23 4098 • An Electronic file will be developed and kept current for all documents on each fuel storage tank site, in order to present to an FDEP official when requested. Hard copies will be sent to each Facilities Building Manager to be kept on site. • Fuel Storage Tanks will be regularly inspected and maintained in compliance by the Generator techs when performing generator M&R. Any M&R documents will be added to FASTER, the three ring binders and the electronic files. • An electronic Inspection form will be developed, designed and created for the Fuel Storage Tanks. • Fuel Storage Tank management will take a lot of time and effort to get back into compliance. • Documents are to be kept per the regulations of FDEP and the Sunshine Law. • The search for historical documents is a huge administrative burden. • SOP is in draft. Storm Preparation: • Reviewing hurricane responsibilities with Fleet Staff—Reviewed at each potential weather event. Developed a Disaster Preparedness Plan for Fleet rechecked all team members for foul weather gear and readiness. • Work with Preliminary Damage Assessment Team with training— • New Web EOC Training with Bill Uptegrove and Keith Moriarity, —on going. Keith to join EOC and has completed training. • Check fuel levels and topped of portable fuel tanks in preparation for storm season. On- Going. Fleet Employees: • Fleet Director created extensive Professional Development training planners, applicable to the automotive industry, for all Fleet Personnel. On-Going • "In-House" Ford warranty training and connectivity-ongoing • Keith Moriarity is following the Professional Development training planner to be the Ford Warranty Administrator for Monroe County. • Provide Techs with personal protective equipment,phones, Gatorade, t-shirts, rain gear, hybrid safety equipment, etc. —On Going • Fleet Director has registered BOCC MONROE COUNTY PUBLIC WORKS FLEET with A.S.E. to manage employee A.S.E. Certifications. —On Going • The Fleet Team currently has over 137 A.S.E. Certifications. 3 Heavy Truck Master, 2 Truck Equipment Master's and 6 Automotive Masters. • Plantation Key Garage has been Awarded the A.S.E. Blue Seal Shop Recertification. • Rockland Key Garage has been Awarded the A.S.E. Blue Seal Shop Recertification. • Marathon Key Garage has been Awarded the A.S.E. Blue Seal Shop Recertification. • All garage employees received monthly safety training—Safety Topics Heat stress safety. • Free On-Line training available through our STARS access through Ford—On Going • Mechanic Leads educate and mentor their Teams on the processes for FORD Stars individual technician training—On Going. • Fleet cross training and refresher training—On Going. • Creating "In-House"new hire and departure checklist. On-going (Tania and Bill). 24 4099 • Rewrite of Mechanics Job Descriptions into a progressive tier. This includes a Part Time/Internship position to hire students from Monroe County High School Automotive Programs at Coral Shores and Key West High Schools. Other Fleet Items: • Three garages combined, work orders for the month, 589 Work orders completed. • Provided vehicles for the Keys Coast project.- On Going • Plantation Key Garage has received three new vehicle lifts. Installation to be scheduled. • Marathon Garage has three new lifts Installed. • New Fleet fellable PDF PM Report created. • Monroe County Fleet Management is providing Maintenance, Repairs and Ford "In- House"warranty work for the following agencies: 1. The City of Key Colony Beach's Public Works and Law Enforcement vehicles. 2. The City of Marathon's Fire Rescue and Law Enforcement vehicles 3. Keys Energy 4. The Monroe County School District 5. Florida Highway Patrol for Troop - E • The City of Key West will begin to perform Speedo Calibrations • Perform Speedo Calibrations with M&R for Florida Highway Patrol for Troop—E, in addition with the supporting FHP rotating into Monroe County until 2025 • In discussion with FWC to perform Speedo Calibrations, first calibration performed on June 16, 2023. • Assisting MCFR mechanics for their A.S.E. recertifications, that will help with their E.V.T. certifications. o NFPA 1071 Standard for Emergency Vehicle Technician Professional Qualifications, o NFPA 1911: Standard for the Inspection, Maintenance, Testing, and Retirement of In-Service Emergency Vehicles. o NFPA 1912: Standard for Fire Apparatus Refurbishing o This will Help MCFC with their ISO rating. - On Going Mentoring • Working with and coordinating "In-House" Ford Warranty repairs and claim submissions for MCFR mechanics so the work can stay internal—On Going Mentoring • Working with mechanic Joe Maus at MCFR and verified that the new alignment lift for Rockland Key will support the Ford F550 ambulance chassis when needed. • Bill Uptegrove was able to setup MCFR with tires off of the Florida State Contract Pricing—On Going • Mentoring Monroe County FR with coordinating training for MCFR mechanics Joe Maus and Robert Egger. Both are now under the Ford STARS training and both have access to all Ford Service publications with IDS and FDRS diagnostic systems to support their operations. —On Going Mentoring • Created four(4) RED BOOK binders, one for each garage and generator shop with needed information on how to address items like injuries, emergencies, and contact information to perform daily duties in the absence of the Mechanic Leads. • Monthly Administrative Staff meeting held at the Marathon Garage Next meeting is for 10-10-23. 25 4100 • Garage Inspections held Monthly - On-Going • Replacement of vehicle lifts at all garages- On Going of this Safety Item. Research Florida law in relation to in-house vehicle lift inspection and repair—Reviewing OSHA information. • New lifts for Marathon Garage to be Replaced under the ARPA grant. New Lifts have been received, waiting on installation schedule. • New lifts for Plantation Key Garage to be Replaced under the ARPA grant. New Lifts have been ordered, waiting on installation schedule. • Work in Progress Revise vehicle numbering system for County vehicles —On Going. • Mandatory Take home vehicles for on-call mechanics—On Going. • Provide strategic plans, monthly safety reminders-eco driving instructions, etc.- Distributing to All Users —On Going • Re-implementing garage weekly communications meetings —On Going. • Reorganizing Fleet Staff duties, responsibilities, and direct reports —On Going. • Replace old, three outdated garage shop trucks-pending. First truck is in cue for the order. • Replacing defective license tags for various Department vehicles - On Going • Replacing old worn-out vehicle decals for various County Departments —On Going • Researching MSDS availability on web-pending www.msds.com/ • Verified toll by plate invoices for various Departments - On Going • Verify mechanics CDL driver license and endorsements —Verified and scheduled for exams —On Going • Created a FASTER Dashboard to monitor all four shops top ten Key Performance Indicators (KPI's). • Meeting with Faster April to discuss web-based model. • Investigating becoming an "In-House" Warranty provider for Stellantis, Dodge/Chrysler as it is known by. 26 4101 County of Monroe —00 Monroe County Fire Rescue The Florida Keys � 490 63r1 Street Ocean Marathon, FL 33050 Phone (305) 289-6005 Monthly Activity Report - September 2023 Fire Rescue ■ Several firefighters participated in the Heroes SK Run and Firehouse Subs Grant Award Presentation at the Hawks Cay Resort, Duck Key. ■ Participated in the USCG Maritime Mass Casualty Drill at the Port of Key West along with Navy FD, KWFD, FWC, KWPD, MCSO and several other agencies. ■ Submitted pre-survey forms to the Insurance Services Organization (ISO) agency in preparation for a three-year evaluation. ■ Conducted Lieutenant and Captain promotional testing and interviews. ■ Fleet conducted annual fire engine pump testing and documentation. ■ Crews from Stations 8 and 13 participated in SCBA Air Compressor training. ■ Crews from Stations 8, 9, 10, 11 and 13 participated in training for drafting water for fire suppression. ■ Crews from Stations 10 and 11 participated in Multi-Company Training for new facility at Lazy Lakes, Sugarloaf Key. ■ Crews from Stations 22 and 18 performed annual hose testing. ■ Crews from all Stations participated in training with the PSTrax asset management system. ■ Crews from all stations performed Fire Well Testing in each of the department's respective zones. Trauma Star/EMS • Conducted Flight team monthly meeting which included Quality Assurance and documentation guidelines/feedback, upcoming trainings, communications. • Conducted Quality Assurance meetings with Lower Keys Medical Center and Baptist Health (Fisherman's/Mariners) hospitals. • Conducted Monthly Medical Director Quality Assurance Meeting. • Completed implementation and field training for PSTrax Controlled Substance Module with a go-live date of October 1st. • Twelve (12) personnel attended the Line of Duty Death Service following the helicopter crash of the officer from Broward Sheriff's Office Air Rescue program. • Two (2) personnel attended the Florida Association of Critical Care Transport Specialists (FACTS) Safety Summit in Clermont Florida. This summit addressed crew resource management, safety, communication, and mental health for critical care transport teams. • Attended the Community Paramedicine-Community Connected Care Workforce (CommHITT) conference and zone meeting,this network addresses the needs of rural EMS agencies for training and grant opportunities. • Added two (2) new Personal Locator Beacons to Trauma Star aircraft to ensure all flight crew members onboard the aircraft have an emergency satellite locator beacon in case 4102 Monthly Activity Report September 2023 Page 2 of 3 they are separated during a crash. This device is carried by each crewmember in their life vest while in flight. • Provided quality assurance and quality management review of all patient care reports, to include clerical errors, paramedic follow up and feedback to improve and enhance patient care documentation. • Received a Laerdal Adult/Infant RQI training manikin through the Florida Keys Health Ready Coalition to enhance CPR skill proficiency. • Conducted one (1) CPR/AED /First Aid / Stop the Bleed course in English and Spanish to the Monroe County Parks and Beaches division. • Created a Landing Zone training PowerPoint for hospital staff and provided it to all the local hospitals within Monroe County. Key West International Airport/ Fire Station 7 • Participated in the USCG Maritime Mass Casualty Drill at the Port of Key West along with Navy FD, KWFD, FWC, KWPD, MCSO and many other agencies. • Attended each of the EYW Operations Meetings, Construction Meetings,Airlines Meeting and Airport Tenant Meeting. • Completed fire extinguisher training for airport fueling personnel. • Five (5) ARFF firefighters traveled to Charlotte County Fire Rescue Training Center to complete their annual FAA required ARFF Live Fire &Refresher Training. This is a new facility that MCFR ARFF can utilize and conduct training. • Four (4) ARFF firefighters / officers traveled to Milwaukee,WI to attend a week-long 2023 Aircraft Rescue Firefighting Educational and Training Symposium. • Annual Hurst tool maintenance and inspection completed. • Annual UL Ladder testing and inspection completed. • Participated in Lieutenant and Captain promotional testing and interviews. • Took delivery and began to outfit the new Airport Special Operations F550 Vehicle. • Participated with the FAA Wildlife Hazard Management Triggering Event Review. Fire/EMS Training ■ Implemented the annual Firefighter Minimum Standards Training Class for students. ■ Scheduled Multi-Company training and posted to Operations calendar. ■ Conducted Live Fire Training, required for firefighters, for Crews from Stations 22, 11 and 9. ■ Provided use of training grounds for members of the Monroe County Sheriff's Office Dive Team for Sonar Drone training. ■ Provided hose testing and distribution of new fire hose to Stations 22, 11, 13, 10 and 9. ■ Attended field training for PSTrax Controlled Substance Module. ■ Provided national standard curriculum classroom and road training course for Emergency Vehicle Operation Certification (EVOC), conducted testing and final sign-off for two Fire Rescue Driver Operators. 4103 Monthly Activity Report September 2023 Page 3 of 3 ■ Provided 8-Hour Live Fire Training Instructor Refresher course at the Academy. 12 students from within and outside the department were in attendance. ■ Provided training for Crews from Stations 8, 9, 10, 11 and 13 with the Draft Commander for drafting water procedures for fire suppression. Fire Marshal's Office ■ Conducted Plans Reviews and Inspections for New Construction and Renovation Permits for the building departments in Ocean Reef,the Upper Keys, Middle Keys, and the Lower Keys. ■ Provided annual Fire and Life Safety inspections to commercial properties. ■ Conducted a Fire Marshal's Office monthly meeting which included review of inspection categories and classification, and inspection notice procedures. ■ Approved seven Knox Box applications for commercial properties. ■ Performed reviews for conditional use applications for Conch Services LLC at 98790 Overseas Hwy, Key Largo and Refreshment Services at 5510 MacDonald Ave, Stock Island. ■ Completed final inspections and approvals for the Lazy Lakes RV Park re- development. ■ Participated in the Multi-Company Training exercise for new facility at Lazy Lakes, Sugarloaf Key. ■ Attended the September Board of County Commission meeting to support the annual Fire Prevention Month Proclamation. ■ Mailed inspection notices to owners of commercial properties for October 2023. 4104 0 VETERANS AFFAIRS CLIENT STATISTICAL DATA MONTHLY REPORT September-23 CLIENTS ASSISTED VA Phone Calls 471 Client Data 1684 New Clients 21 Field Visits 1 Compensation and Pension Filings 23 Flag Presentation 2 Homeless Veterans Assisted 1 Community Involvement 409 Board of Veterans Appeals Hearings 2 Marathon Mobile Office 2 Major Community Event Participated in Monroe County Health Fair and assisted approx.177 customers VETERANS TRANSPORTATION PROGRAM Transportation Calls 77 Veterans Transported 42 MCVAD Transp.Resumed 1011312021 FINANCIAL AWARD DATA Retroactive Payments $ 516,051.81 Reoccuring Annual Payments $ 710,787.24 The financial data captured monthly will vary due to the Veterans Administration's variable time frame in adjudicating awards. For any further information regarding this report,please contact Cathy Crane,Director of Veterans Affairs @ ext.5156 4105 0 VETERANS AFFAIRS CLIENT STATISTICAL DATA Annual Report 10/1/2022-09/30/2023 CLIENTS ASSISTED VA Phone Calls 5,386 Client Data 14,751 New Clients 389 Field Visits 15 Compensation and Pension Filings 370 Flag Presentation 30 Homeless Veterans Assisted 14 Community Involvement 2,346 Board of Veterans Appeals Hearings 22 Marathon Mobile Office 26 VETERANS TRANSPORTATION PROGRAM Transportation Calls 1,111 Veterans Transported 452 MCVAD Transp.Resumed 1011312021 FINANCIAL AWARD DATA Retroactive Payments $ 4,420,605.22 33%increase Reoccuring Annual Payments $ 6,951,936.24 27%increase The financial data captured monthly will vary due to the Veterans Administration's variable time frame in adjudicating awards. For any further information regarding this report,please contact Cathy Crane,Director of Veterans Affairs @ ext.5156 4106 Employee Services- September, 2023 Employee Benefits 1. Distribution of Weekly Benefits Eblasts (5): Countdown to Wellness—8 weeks remaining (09/06), Missed the 2023 Health Fair? (09/11), 2023 Health&Wellness Grand Prize Winners(09/13), 3 days remaining to earn 4 hrs PTO (09/20), Countdown to Wellness—8 weeks remaining (09/26) 2. Biweekly conference call with benefits consulting team 3. Monthly conference call with Clear Track HR 4. Weekly Employee Benefits Meetings 5. Employee Services Monthly Meeting 6. Phone/Email/In-person support to general benefit questions 7. Phone/in-person support to "near retirement"employees (3) 8. Support for turning 65 members O 9. Extensive Rx Support 10. Domestic Partnerships (1) 11. Processing of MN Life Claims (2) 12. Monthly invoices prep&payments 13. Review and approve 2023 Wellness Forms 14. Onboarding Presentation with Clerk 15. Open Enrollment preparation 16. Draw for grand prizes from Health Fair 17. Distribute grand prizes 18. Monroe County Selerix training 19. Monroe County VSP review meeting 4107 Employee Benefits Department 2022/2023 Monthly Report OCT NOV DEC JAN FEB MAR NEW HIRES 13 26 18 14 9 15 TERMINATIONS 14 13 16 13 14 9 NEW RETIREES MEDICAL 1 3 1 0 0 6 NEW RETIREES LIFE ONLY 0 1 1 0 0 2 DECEASED 4 LIFE CLAIMS 1 2 0 2 2 0 OTHER COVERAGE CHANGES 10 5 7 3 5 10 ACCOUNT CHANGES 3 0 5 3 3 6 ACTIVE WITH MEDICAL 1642 1642 1642 1642 1642 1642 ACTIVE NONMEDICAL 120 120 120 120 120 120 RETIREES WITH MEDICAL 278 278 278 278 278 278 RETIREES DVL ONLY 96 96 96 96 96 96 RETIREES WITH LIFE ONLY 12 12 12 12 12 12 SURVIVING SPOUSE 5 5 5 5 5 12 COBRA 10 5 5 4 3 4 WAIVER OF PREMNM LIFE 0 0 0 0INS 0 0 APR MAY JUN JUL AUG SEP NEW HIRES 17 11 24 7 22 15 TERMINATIONS 7 10 18 19 15 16 NEW RETIREES MEDICAL 4 2 0 1 0 0 NEW RETIREES LIFE ONLY 2 0 0 2 0 0 DECEASED 4 LIFE CLAIMS 3 0 4 1 1 2 OTHER COVERAGE 5 CHANGES 10 10 9 9 7 ACCOUNT CHANGES 7 8 14 21 8 5 ACTIVE WITH MEDICAL 1642 1642 1642 1642 1642 1196 ACTIVE NONMEDICAL 120 120 120 120 120 122 RETIREES WITH MEDICAL 278 278 278 278 278 374 RETIREES DVL ONLY 96 96 96 96 96 210 RETIREES WITH LIFE ONLY 12 12 12 12 12 32 SURVIVING SPOUSE 12 12 13 13 13 14 COBRA 4 5 5 4 4 4 WAIVER OF PREMNM LIFE 0 INS 0 0 0 0 0 4108 Human Resources Sr.HR Administrator Monthly Report for September 2023 • Reviewed salary analysis forms for all departments with above entry new hires • Processed and assisted employees with FMLA 3 employees processed in September • Assisted with light duty accommodations for employees • Predetermination hearing for Facilities employee • Reviewed and discussed HR processes with Executive Assistant • Held interviews for vacant HR Specialist position • Processed Workday transactions for employees • Provided Salary Increase report • Alchemy Term File Project • Collecting annual performance reviews and entering scores on finalized Master Merit list • Attended confidential interviews and meetings • Attended routine HR meetings to discuss the needs and outstanding tasks of the departments Recruitine Stats for the month of September 2023: • In the month of September,the County had 47 open positions for which we received: 145 total applications: 2 internal and 120 external. Of the total applications, 129 were deemed to have met the minimum requirements for the positions to which they applied, 16 did not qualify, and 0 withdrew their application. Of our total applications, 23 are reapplying and 120 are new applicants. • Of our 47 openings: 16 were closed/filled, I position was re-posted from a previous posting, 12 were new postings, and 35 remained posted. Turnovers: We had 47 new hires (1 Temporary) and promotions. • ***We had a total of 8_resignations/retirements/terminations and 0 Deceased for the month of September 2023: Resignations average year to date 6.99 % Retirements average year to date 7.97 % 4109 Countywide Turnover by Month Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 513 2015 5 7 10 6 12 7 3 8 6 8 2 4 78 525 2016 6 4 4 6 7 10 3 4 7 9 9 4 73 533 2017 10 8 10 3 9 4 7 11 7 4 10 3 86 538 2018 10 6 4 6 11 6 6 5 41 7 71 1 73 526 2019 7 5 11 1 4 4 3 12 6 3 5 5 66 551 2020 6 7 6 2 3 8 2 8 12 8 5 2 69 597 2021 4 3 5 4 6 6 5 7 6 10 3 3 62 603 2022 4 5 5 7 4 6 13 4 2 2 6 6 64 615 2023 6 4 5 5 8 12' 8 8 8 0 0" 0' 64 Jan Feb Mar Apr May June July AugSet Oct Nov Dec Annual 2015 0.97% 1.36% 1.95% 1.17% 2.34% 1.36% 0.58% 1.56% 1.17% 1.56% 0.39% 0.78% 15.20% 2016 1.14% 0.76% 0.76% 1.14% 1.33% 1.90% 0.57% 0.76% 1.33% 1.71% 1.71% 0.76% 13.90% 2017 1.88% 1.50% 1.88% 0.56% 1.69% 0.75% 1.31% 2.06% 1.31% 0.75% 1.88% 0.56% 16.14% 2018 1.86% 1.12% 0.74% 1.12% 2.04% 1.12% 1.12% 0.93% 0.74% 1.30% 1.30% 0.19% 13.57% 2019 1.33% 0.95% 2.09% 0.19% 0.76% 0.76% 0.57% 2.28% 1.14% 0.57% 0.95% 0.95% 12.55% 2020 1.09% 1.27% 1.09% 0.36% 0.54% 1.45% 0.36% 1.45% 2.18% 1.45% 0.91% 0.36% 12.52% 2021 0.73% 0.54% 0.91% 0.73% 1.09% 1.09% 0.91% 1.27% 1.09% 1.81% 0.54% 0.54% 10.39% 2022 0.73% 0.91% 0.91% 1.27% 0.73% 1.09% 2.36% 0.73% 0.36% 0.36% 1.09% 1.09% 10.61% 2023 1.09% 0.73% 0.91% 0.91% 1.45% 2.18% 1.45% 1.45% 1.45% 0.00% 0.00% 0.00% 10.41% Resignations and Terminations by Month Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 513 2015 4 5 9 4 8 5 2 8 4 6 2 4 61 525 2016 4 3 21 5 61 5 3 3 6 7 7 2 53 533 2017 7 5 8 2 5 2 6 9 5 4 7 3 63 538 2018 9 3 3 4 9 8 6 4 3 5 1 59 52 201 6 3 8 1 4 3 3 11 2 5 54 551 202 4 6 1 2 8 1 6 10 5 3 2 52 59 2021 2 2 3 3 3 5 5 6 5 7 2 2 45 603 2022 3 3 4 7 2 5 9 4 2 1 5 3 48 615 2023 3 3 2 5 8 8 6 8 6 0 0 0 49 Jan Feb Mar Apr May June July AugSet Oct Nov Dec Annual 2015 0.78% 0.97% 1.75% 0.78% 1.56% 0.97% 0.39% 1.56% 0.78% 1.17% 0.39% 0.78% 11.89% 2016 0.76% 0.57% 0.38% 0.95% 1.14% 0.95% 0.57% 0.57% 1.14% 1.33% 1.33% 0.38% 10.10% 2017 1.31% 0.94% 1.50% 0.38% 0.94% 0.38% 1.13% 1.69% 0.94% 0.75% 1.31% 0.56% 11.82% 2018 1.67% 0.56% 0.56% 0.74% 1.67% 1.49% 1.12% 0.74% 0.56% 0.74% 0.93% 0.19% 10.97% 2019 1.14% 0.57% 1.52% 0.19% 0.76% 0.57% 0.57% 2.09% 0.76% 0.38% 0.95% 0.76% 10.27% 2020 0.73% 1.09% 0.73% 0.18% 0.36% 1.45% 0.18% 1.09% 1.81% 0.91% 0.91% 0.36% 9.44% 2021 0.36% 0.36% 0.54% 0.54% 0.54% 0.91% 0.91% 1.09% 0.91% 1.27% 0.54% 0.54% 7.54% 2022 0.54% 0.54% 0.73% 1.27% 0.36% 0.91% 1.63% 0.73% 0.36% 0.18% 1.09% 1.09% 7.96% 2023 0.54% 0.54% 0.36% 0.91% 1.45% 1.45% 1.09% 1.45% 1.09% 0.00% 0.00% 0.00% 7.97% Retirements(and Deaths)By Month Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 513 2015 1 2 1 2 4 2 1 0 2 1 0 0 16 525 2016 2 1 2 1 1 5 0 1 1 2 2 2 20 533 2017 3 3 2 1 4 2 1 2 2 0 3 0 23 538 2018 1 3 1 2 2 2 0 1 1 3 2 0 18 526 2019 1 2 3 0 0 1 0 1 2 1 0 1 12 551 2020 2 1 4 1 1 0 1 2 2 3 2 0 19 597 2021 2 1 2 1 3 1 0 1 1 3 1 1 17 603 2022 1 2 1 0 2 1 4 0 2 1 1 3 18 615 2023 1 1 3 0 0 4 2 0 2 0 0 0 13 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 2015 0.19% 0.39% 0.19% 0.39% 0.78% 0.39% 0.19% 0.00% 0.39% 0.19% 0.00% 0.00% 3.12% 2016 0.38% 0.19% 0.38% 0.19% 0.19% 0.95% 0.00% 0.19% 0.19% 0.38% 0.38% 0.38% 3.81% 2017 0.56% 0.56% 0.38% 0.19% 0.75% 0.38% 0.19% 0.38% 0.38% 0.00% 0.56% 0.00% 4.32% 2018 0.19% 0.56% 0.19% 0.37% 0.37% 0.37% 0.00% 0.19% 0.19% 0.56% 0.37% 0.00% 3.35% 2019 0.19% 0.38% 0.57% 0.00% 0.00% 0.19% 0.00% 0.19% 0.38% 0.19% 0.00% 0.19% 2.28% 2020 0.36% 0.18% 0.73% 0.18% 0.18% 0.00% 0.18% 0.36% 0.36% 0.54% 0.36% 0.00% 3.45% 2021 0.36% 0.18% 0.36% 0.18% 0.54% 0.00% 0.00% 0.18% 0.18% 0.54% 0.18% 0.00% 2.85% 2022 0.18% 0.36% 0.18% 0.00% 0.36% 0.00% 0.73% 0.00% 0.36% 0.18% 0.18% 0.00% 2.99% 2023 0.18% 0.18% 0.54% 0.00% 0.00% 0.73% 0.36% 0.009/o 0.36°/u 0.00% 0.00% 0.00% 2.11% 4110 Human Resources — Turnover Report Termination Date Employee Position Primary Termination Reason 9/4/2023 Robert Rodriguez Eirefiglkr EMT Resigned-Employment with City of Hialeah 9/5/2023 John Golden Nutrition Program Site Assistant Sumner employment ended 9/6/2023 Arabi Luke Executive Assistant Resigned-Recolation 9/9/2023 Arlene Haessler Branch Manager Library Resigned 9/10/2023 JosephBarroso Executive Assistant Sumner employment ended 9/10/2023 Siddharth Singh Executive Assistant Sumner employment ended 9/29/2023 Jose Perez Analyst 1 Systems Retired 9/30/2023 IMaria Donunguez IMaintenance Worker 1 lRetired Countywide Turnover 14 12 j 12 1 / J �I0p��i 011 S; 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Our efforts are now focused on the design and budgeting process for our next project(s)for FY2024 to include additional Library locations as well as Solid waste locations. 4121 rrn U') IIII Uu a, � Q c V�01111111 c o ro `� a a 4 U1111111111111111)()1111111�111111111�\��111111 cS �0 N ^b1a —r CJ l r ' 't O CL Lr)oLr)o 00 � �attn a.uN� `` Q rl Q) S'l C Q IIIII UI drcN tl�Nh uRupis i�N ° M u ntt N /IWI �attm NMnII �I�IIIIIII O 07 r. rf7 L7�'RI „u bNN rn w m Ila) 0 V rc,w IRµi rr. o CL u I�III�III�IIIoCL 0 rW ':> Y II��INNM Irl � O 1111111111111111111111 f(( �A\\1111\lY y„� m ':. Q '.. N � N 0 � � con CL IIII L7 uH�I�gNNI,°) U7 J N V°°1V�JVJVi6°° c � ai - . / CL 01 IV�kkr� �IVuurc�gww (.J (.J MIN 4122 PLANNING AND ENVIRONMENTAL RESOURCES DEPARTMENT The goal of the Monroe County Planning and Environmental Resources Department is to foster sustainable, quality development in the county while conserving and promoting stewardship of the county's fragile environment and the unique character of its diverse island communities. The functions of this department are implemented by the following offices: The Planning Office is responsible for the administration of the adopted Monroe County Comprehensive Plan and Land Development Regulations. The Department processes amendments to the Comprehensive Plan and Land Development Regulations. Additionally, the department reviews development proposals for compliance with the Comprehensive Plan and Land Development Regulations, including community character, growth management provisions and environmental compliance. The Environmental Resources Office services include the review of applications for compliance with environmental regulations such as: clearing limits, wetland delineation, landscaping, storm water, land clearing, and FEMA required review of potential endangered species impacts under the Permit Referral Process (PRP). The Environmental Restoration Office manages the County's habitat restoration and improvement projects to enhance and preserve county-owned lands and partners with State and Federal agencies on maintaining conservation lands, specifically covering the removal of invasive exotic species and planting of native species. The Geographical Information Systems (GIS) Office develops, maintains, and disseminates geographic data and GIS resources to enhance county functions and provides resources making geographic data available to the public and preparing maps depicting various data. The Marine Resources Office provides a variety of services focusing on protection of the marine environment, the provision of maritime infrastructure, and the preservation of public water access, including: (1)vessel pump- out services are provided throughout unincorporated Monroe County; (2)the removal and disposal of derelict and abandoned vessels that have become an environmental or navigational hazard; and(3)working with FWC funded projects to replace regulatory buoys, channel markers, and other waterway management needs to improve recreational boating access and safety. 4123 Special Note for March,April, May, & June 2020: The Monroe County Planning & Environmental Resources offices closed effective March 23, 2020 in response to the COVID-19 pandemic. Limited applications were accepted after that date. Effective April 27, 2020, the only applications not accepted: initial vacation rentals & vacation rental exemptions, public assembly permits, alcoholic beverage permits, and dog in restaurant permits. All applications accepted as of June 1, 2020. Offices fully reopened on April 12, 2021. Special Note for September 2022: The Monroe County Planning&Environmental Resources offices were closed for 3 days (September 27, 28 & 29) due to Hurricane Ian. Planning and Environmental Resources Comparison of Total Annual Applications 1000 ... 900 800 700 600 i a 500 400 a 300 I� 200 i r 100 ii /ICI ( �II AIIA r �� 2010 2011 2012 2013 2014 2015 2016* 2017* 2018* 2019* 2020* 2021* 2022* 2023* *Includes ROGO Allocation Applications thru Aug 4124 2019 Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total Alcoholic Beverage 1 2 1 0 4 Appeals& Settlements 1 1 1 5 8 Development Agreements 0 1 0 0 1 Environmental Resources 3 3 0 3 9 FLUM Amendments 3 1 0 2 6 Historic Preservation 4 3 3 1 11 Home Occupation 0 1 0 0 1 LDRD 0 2 0 1 3 LUD Amendments 3 1 2 1 7 Major Conditional Use 0 1 0 2 3 Minor Conditional Use 3 4 6 3 16 NROGO 0 0 1 0 1 Plats 1 0 0 2 3 Pre-A 12 13 19 12 56 Public Assembly 1 2 4 5 12 Road Abandonment 0 1 0 1 2 ROGO/ROGO Exemptions 50 67 34 66 217 Shoreline Approvals 1 0 0 0 1 TDR 0 0 1 0 1 Temp Const Staging 0 0 2 0 2 Text Amendments 8 12 6 4 30 Tier Amendment 1 2 2 0 5 Time Extensions 2 0 0 0 2 THE transfer 0 1 3 0 4 Vacation Rentals 26 102 265 75 468 Variance 11 8 4 6 29 Variance-Dock Lon 1 0 0 1 2 Variance-PC 0 2 2 3 7 Total 132 230 356 193 911 4125 2020 Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total Alcoholic Beverage 2 1 4 7 Appeals& Settlements 3 1 4 Development Agreements 3 3 Environmental Resources 6 1 6 7 20 FLUM Amendments 1 1 Historic Preservation 9 4 6 6 25 Home Occupation 1 1 LDRD 1 1 3 5 LUD Amendments 1 1 1 3 Major Conditional Use 1 1 1 1 4 Minor Conditional Use 6 1 3 10 NROGO Other Traffic Reviews 2 2 Plats 4 2 3 9 Pre-A 14 6 21 14 55 Public Assembly 2 1 3 Road Abandonment 1 1 4 1 7 ROGO/ROGO Exemptions 47 28 44 45 164 Shoreline Approvals TDR 1 1 Temp Const Staging Text Amendments 2 8 2 3 15 Tier Amendment 1 1 Time Extensions 3 2 1 1 7 THE transfer Vacation Rentals 63 59 70 72 264 Variance 3 2 7 4 16 Variance-Dock Lon 3 3 Variance-PC 4 1 5 Total 168 121 177 105 635 4126 2021 Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total Alcoholic Beverage 1 2 1 4 Appeals& Settlements 2 2 1 3 8 Development Agreements 1 1 Environmental Resources 7 6 10 7 30 FLUM Amendments Historic Preservation 6 9 8 5 28 Home Occupation 2 2 LDRD 1 2 3 LUD Amendments Major Conditional Use 1 1 3 5 Minor Conditional Use 3 4 4 5 16 NROGO Other Traffic Reviews 1 3 1 5 Plats 1 4 5 Pre-A 17 1 24 22 17 80 Public Assembly 2 2 3 7 Road Abandonment 1 1 2 ROGO/ROGO Exem tions 55 58 80 68 261 Shoreline Approvals TDR Temp Const Staging 2 2 Text Amendments 2 5 1 8 Tier Amendment 1 1 Time Extensions 6 1 7 THE transfer 1 1 Vacation Rentals 40 75 66 74 255 Variance 8 8 9 11 42 Variance-Dock Lon 1 1 2 Variance-PC 4 4 8 Total 144 198 225 203 770 4127 2022 Application Type 1 Qtr.Total 2 Qtr.Total 3 Qtr.Total 4 Qtr.Total Annual Total Alcoholic Beverage 1 1 3 5 Appeals& Settlements 1 2 3 Development Agreements 1 1 Environmental Resources 7 8 14 19 48 FLUM Amendments 1 2 2 5 Historic Preservation 7 1 3 4 15 Home Occupation LDRD 5 1 4 2 12 LUD Amendments 4 2 1 1 8 Major Conditional Use 1 2 3 Minor Conditional Use 3 1 2 2 8 NROGO 1 1 Other Traffic Reviews 3 1 1 5 Plats 1 1 2 4 Pre-A 16 22 13 22 73 Public Assembly 2 2 1 5 10 Road Abandonment 2 1 3 ROGO/ROGO Exemptions 80 55 69 53 257 Shoreline Approvals 1 1 TDR 1 1 Temp Const Staging 3 1 1 4 Text Amendments 4 8 1 1 14 Tier Amendment Time Extensions 2 2 THE transfer 1 2 1 4 Vacation Rentals 49 61 69 59 238 Variance 5 3 3 7 18 Variance-Dock Lon 1 3 2 1 7 Variance-PC 2 1 1 4 1 7 Total 192 179 196 190 757 4128 2023 Application Type 1 Qtr.Total 2 Qtr.Total 3 Qtr.Total 4 Qtr.Total Annual Total Alcoholic Beverage 3 1 1 5 Appeals& Settlements 1 2 3 Development Agreements Environmental Resources 24 19 18 61 FLUM Amendments 3 3 Historic Preservation 4 1 4 9 Home Occupation 1 1 LDRD 1 1 2 4 LUD Amendments 2 1 3 Major Conditional Use 1 1 Minor Conditional Use 1 2 4 7 NROGO 1 Other Traffic Reviews 1 1 Plats 2 1 3 Pre-A 22 16 13 47 Public Assembly 2 2 Road Abandonment 1 2 1 ROGO/ROGO Exemptions 51 49 39 123 Shoreline Approvals TDR Temp Const Staging 1 1 Text Amendments 1 2 2 4 Tier Amendment 2 1 1 3 Time Extensions 4 2 6 THE transfer 1 1 2 Vacation Rentals 68 56 47 156 Variance 6 2 8 Variance-Dock(Lon ) 2 1 3 Variance-PC 1 1 1 Total 195 165 139 499 4129 ,aj2019 Aug Planning& Environmental Resources Applications 2020 Aug 2021Aug Year to Date through 2022Aug Aug 2019 vs Aug 2020 vs Aug 2021 vs Aug 2022 Aug 2023 '.......112023 Aug 10 8 6 q p 0 '4 tcec�5 tcectiy oJt`z`' ,ate°c e z 5 a c cQ a c c e 5 c e c c o 0� a to Q,m zc wee c.� meoo Q� Qy ca° QQQ yw5 me ecw ¢ca }�� Ja o` `ac r°moo �y\°eQm�J`°4cm�aQ�JP�h° Qo ° `°P °ccd C c�caF�are,\a 4 ° cU Q Jat Chart excludes:Pre-Apps,ROGO,ROGO Exemptions,Vacation Rentals&Vacation Rental Exemptions 4130 Leg 2019 Aug Planning & Environmental Resources 2020Aug Pre-Apes, ROGO & Vacation Rentals Application M 2021 Aug 2022 Aug Year to Date through 02023 Aug Aug 2019 vs Aug 2020 vs Aug 2021 vs Aug 2022 Aug 2023 25 20 ........ .... j ....... 10 ....... 0 Q O ce �5 5 c'Pe Q00 QUO �c�a Q�oc e a � QO� Ja Paces or w �a Ja 4131 Marine Resources Office - Accomplishments- Sept. 2022 through Aug. 2023 Channel Marker Program: C'h,annelM,arker/BuoyReplaceme,nts = 112 70 60 50 40 30 20 10 ««« 0, 0 September 2022 $0.00 October $0.00 November $4,800.00 December $0.00 January 2023 $5,800.00 February $0.00 March $24,208.00 April $0.00 May $54,750.00 June $18,300.00 July $0.00 August $5,780.00 Total $113,638.0olu Total annual cost for marker/buoy replacements for the past twelve-month period were significantly lower than the cost during the same timeframe in 2022 ($187,881.00) due to routine maintenance needs and replacement of 91 regulatory buoys in August of 2022 that were funded in part by Florida Fish and Wildlife Conservation Commission Boating Improvement Grants ($74,805.00). Additionally, 20 regulatory signs were damaged during Hurricane Ian and replaced with FEMA emergency disaster relief funds ($11,892.00) in March 2023. 4132 Derelict Vessel Program: Derelict Vessels Removed= 65 16 12 s 4 Sep Oct Nov Dec Jan Feb Mar Apr May Rule July August 2022 2023 m u Ills m m u m � m u, September 2022 $50,537.00 October $42,169.00 November $2,800.00 December $4,732.00 January 2023 $95,290.00 February $15,630.00 March $146,800.00 April $223,945.00 May $11,644.00 June $0.00 July $39,153.00 August $53,4580 .0 Total $686,158.00 A total of 65 vessels were removed in the past twelve-month period which is lower compared to the 106 vessels removed during the same timeframe in 2022 ($565,814.00). Forty-four (44) of the 65 vessels were grant-funded through the FWC Derelict Vessel Removal Grant Program which represents a cost savings of $610,338.00 to the County (or 89% of total expenditures) in the past twelve-month period. These costs are included in the table above. Additionally, Florida Department of Emergency Management (FDEM) identified 43 derelict vessels in Monroe County related to Hurricane Ian. FDEM finished removing all 43 derelict vessels in June 2023. Due to the influx of migrant landings in Monroe County, FDEM has also been able to remove 376 of the 408 migrant vessels that have been identified in the county waters since January 2023. 4133 GIS Accomplishments —August 2023 GIS Projects - Data/Map Requests/Technical/Web App Development - Oracle APO Project—Planning - Karen Pleasant—Oracle Consultants - Drainage Structures GIS App Updates—Roads& Bridges - Nina Basham - MCLA Owned Lands—MCLA—Christine Hurley - Monroe County Building Data —Building Dept—Rey Ortiz—Alison Williams - NVT Data Updates—Planning & Environmental—Floodplain—Lori Lehr - Seagrass Mapping—Environmental—Mike Roberts - Repetitive Loss Data Updates—Floodplain—Lori Lehr - Building Footprints—GIS Updates— GIS Department - MLS Vacant Lands—MC Land Authority —Christine Hurley—Beth Bergh - FLUM/LUD/Tier Amendments— Mapping—Planning Department—llze Aguila Physical Address Assignments: 5 GIS Data Requests: 1 Public GIS Planning & Environmental GIS Map App Usage August 2023 dEf ✓,.t..tf 3(' Iota ,l r,l..e vii," 1 Iiay I "' ,N,h 3]I m i?;:'i 1 107,77 0 U3age fiirre Se^nies ,2 Aug'I AugT Aug3 Aug4 .Aug5 A,6 Aug] Augry AugV Aug 10 Aug'15 Aug S'2 Aug,Y Aug 14 Aup 15 Aug 56 Aug 1l Aug'Ib Aug 51 Aug 29 Aug 21 Aup 12 Auc 2Y Aug'24 Aup ZS Auc 26 Aug'2I Au2tl Aup 2V Auc90 Aug J1 SapS 4134