Item P5 P5
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE Mayor Craig Cates,District 1
The Florida Keys Mayor Pro Tern Holly Merrill Raschein,District 5
Michelle Lincoln,District 2
James K.Scholl,District 3
m' David Rice,District 4
Board of County Commissioners Meeting
November 8, 2023
Agenda Item Number: P5
2023-1765
BULK ITEM: Yes DEPARTMENT: Clerk
TIME APPROXIMATE: STAFF CONTACT: Liz Yongue
NA
AGENDA ITEM WORDING: Approval of a records disposition for records that have met the
required retention period.
ITEM BACKGROUND:
The records have met the retention period as required by the State of Florida General Records Retention
Schedule GS1-SL for state and local government agencies.
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
2023-15 Records Disposition.pdf
FINANCIAL IMPACT:
NA
1742
NO.2023-15
RECORDS DISPOSITION DOCUMENT
PAGE OF PAGES
1. µ AGENCY NAME and ADDRESS __..�.......... _- ........., ._..__ _...__....._......_......~2. AGENCY CONTACT (Name and TelephoneNumber).
...
Monroe County Clerk of Court&Comptroller Pamela G.Hancock, D.C.
500 Whitehead Street
Key West FL 33040
(305)292-3550
3. NOTICE OF INTENTION: The scheduled records listed in Item 5 are to be disposed of in the manner checked below (specify only
❑ea. Destruction ❑ b. Microfilming and Destruction t�J c, Other Y µ Lar1dfi11,$hredding,Donate
4. SUBMITTED BY:I hereby certify that the records to be disposed of are correctly represented below, that any audit requirements for
the records have been fully justified, and that further retention is not required for any litigation pending or imminent.
Maureen O'Brien Assistant Finance Dire or ctober 2A 2rJ23
Signature blame and Title Date
77
.;: LIST OF RECORD RD SERIES
f. 9.
a c e. Volume Disposition
Schedule Item Title Retention Inclusive In Action and
No. No.
Dates Cubic DajQ
Feet Completed
After
Autho(zatbn
xSl SL 417 BONI)FINANCING AI NIINSTRATIVE S FY 1970 to 1980 and 1990 to 1991.
RECORDSThis record series documents
administrative and management activities relating to
the financing of local govermrrent projects through
bonded indebtedness.The series may include,but is
not limited to,preliminary studies; legal opinions,
proposals and prospectuses; authorizations arid
certificates for issuance;cancellation and exchange
records;retired bonds arid bond interest coupons that
have been redeemed,including such information as
identifying date,number of each bond arid quality
and value of"bond by maturity;registers recording
the redemption oaf bond coupons, including such
information as upon what authority bonds and bond
interest c01117011s were issued,details of bondholders,
balances,identifying dates,number of each bond,
interest paid and maturation dates;and other related.
correspondence arid documentation.
6. DISPOSAL AUTHORIZATION: Disposal for the above listed 7. DISPOSAL CERTIFICATE: The above listed records have been
records is authorized. Any deletions or modifications are indicated. disposed of in the manner and on the date shown in column g.
Signature Gate
Custodian/Records Management Liaison Officer Date Name and Title
Witness
1743