Item Q01 Q1
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE Mayor Craig Cates,District 1
The Florida Keys Mayor Pro Tern Holly Merrill Raschein,District 5
Michelle Lincoln,District 2
James K.Scholl,District 3
m' David Rice,District 4
Board of County Commissioners Meeting
November 8, 2023
Agenda Item Number: Q1
2023-1764
BULK ITEM: Yes DEPARTMENT: Administration
TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard
n/a
AGENDA ITEM WORDING: County Administrator's Monthly Report for November 2023.
ITEM BACKGROUND:
n/a
PREVIOUS RELEVANT BOCC ACTION:
n/a
CONTRACT/AGREEMENT CHANGES:
n/a
STAFF RECOMMENDATION: n/a
DOCUMENTATION:
CAD 1 Monthly Report.pdf
FINANCIAL IMPACT:
n/a
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MEMORANDUM
Office of the County Administrator
TO: Board of County Commissioners
FROM: Roman Gastesi
County Administrator
DATE: October 24, 2023
SUBJECT: Monthly Activity Report for November 2023
MONTHLY ACTIVITY REPORT—November 2023
Key West International Airport
1-3 Airports Council Int'l Annual Conference and Exhibition—Long Beach,
CA
10 NV2A Meeting in MIA
11 Meeting w/Keys Electric
12 Key Largo Chamber Event
17-19 FAA Southern Region Annual Conference—Atlanta, GA
20 NV2A Meeting in MIA
Florida Keys Marathon International Airport
17-19 FAA Southern Region Annual Conference—Atlanta, GA
24 Kids Aviation Day with MillionAir FBO
Extension Services:
Number of services provided: 52 phone calls, 325 emails, 28 one on one consults, 9 office
visits/visits to clients, 33 learning events with 653 participants, 6 media submissions, and 196
publications distributed. Total Budget for FY 23/24: $286,482; Year to Date Expenditures and
Encumbrances: $126,840; Remaining Balance: $159,642; Percentage of budget spent and/or
encumbered year-to-date: 44%
The County Extension Director/Family & Community Development Agent accomplished the
following activities:
• Alicia has been co-teaching the Sustainable Living Series to 17 participants. This is a 7-
week course developed as a discussion-to-action program that helps people discover
ways to take action in their homes and community to reduce their footprint.
• Alicia is co-teaching the Climate Smart Floridians program. This state-wide virtual
program encourages and engages residents in greenhouse gas emissions reductions in
their homes and communities.
• Alicia attended the Florida Association of Community Development Extension
Professionals and currently serves as chair of the membership and marketing committee.
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• Alicia is the county lead contact on the Climate Pollution Reduction Planning Grant
(CPRG). This grant process will allow the 4-county regional Climate Compact to produce
a regional GHG inventory and a regional climate action priority list. This process will set
the parameters for municipal CPRG implementation grants.
• Alicia spoke on the radio and wrote a blog about the presence of cane or bufo toads. The
extensive rain has brought the emergence of these toads which can be hazardous to pets.
They can and should be removed humanely if you find them in your landscape. Learn
more here https://bIogs.ifas.ufl.edu/monroeco/2023/10/19/cane-toads-bufo-marinus-and-
2LI t
The Florida Sea Grant Marine Extension Agent accomplished the following activities:
• Shelly was 1 of 5 featured bloggers for the University of Florida Blogs.IFAS in October
(his://blogs.ifas.ufl.edu/monroeco/author/shellylLn e er/). Shelly's article on
"Releasing the gas: these tools can help bloated reef fish"was in The Keys Weekly,
hops://lceysweelcly.com/42/releasin ,. gas-these-tools-can-help-bloated-reef-fish/.
Shelly spoke about the new recreational and commercial stone crab requirements to cut a
2 3/16" diameter escape ring on all stone crab traps to US Morning Magazine with Joe
Moore.
• Shelly was invited to teach the South Atlantic Fishery Management Council Outreach
and Communication Advisory Panel and an undergraduate class at Michigan State
University about stony coral tissue loss disease, coral bleaching, and the Florida's Coral
Reef Resilience Program. Shelly also taught 44 5t' graders about our local fisheries at
Gerald Adams Elementary.
• Shelly is working with Florida Sea Grant and resource managers in Venezuela about a
new marine invasive species, Pulsing Xenia, that is common in the aquarium trade that
has spread to northern Cuba. We are developing a series of media products for divers
and diver shops to be on the lookout to report to SEAFAN.net.
The Environmental Horticulture Extension Agent accomplished the following activities:
• Maria Quirico did Creative Works in various areas, showcasing her commitment to horticulture
and environmental practices. She wrote an informative article titled "Pumpkins: A Fascinating
Crop - Can We Grow It in the Florida Keys?" for the Keys Weekly newsletter, contributing
valuable insights to the local community.
• Maria also engaged with the public through the US 1 Radio Morning Magazine, where she
discussed the Florida Friendly landscaping segment, spreading knowledge and awareness. Her
one-on-one outreach efforts led to fruitful interactions with individuals, as seven plant clinics
were conducted, accommodating groups of 4 to 15 people at each location. These events
facilitated discussions on horticulture and environmentally friendly practices, allowing
participants to gain valuable insights.
• In addition to her written and radio contributions, Maria organized events, such as the
"Exploring Florida Keys Biodiversity Through Arts" workshop for children. She met with
volunteers, attended conferences, and actively participated in various community events and
meetings, highlighting her dedication to promoting environmental awareness and horticultural
education.
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ENGINEERING SERVICES /ROADS
211 Street(Rockland Key) Sidewalk and Drainage Improvement:
• Mike Haack Excavating Inc. was the lowest responsive bidder for construction services.
• Staff is preparing construction contract for administrator approval.
• Construction scheduled to begin November 2023.
Bridge#904982 Tubby's Creek (Card Sound) and Bridge#904984 Mosquito Creek Bridge
(Card Sound) Replacement Grant Award:
• 60% Design plans were submitted on September 181h and are under County and FDOT
review.
• Public meeting to be held December 5th, 2023.
Bimini Drive (Duck Key) Bridge Replacement:
• Substantial Completion issued for September 14, 2023
• Contractor is continuing with punch list items.
• The scheduled application of the friction (final) course of asphalt was pushed out due to
weather conditions and is now scheduled to begin October 23rd followed by temporary
striping.
• Sod installation is complete.
• Class V finish/paint is nearly complete.
Harbour Drive(Duck Key) Bridge Replacement:
• Notice to proceed was issued for September 25, 2023 with a Substantial Completion date
of March 28, 2025.
• Project limits, roadway and bridge centerlines have been surveyed.
• Clearing and grubbing is nearly complete on the West side of bridge.
• Phase I calculations and submittal for temporary critical wall for roadway widening has
been submitted to the FOR for review.
Seaview Drive(Duck Key) Bridge Replacement:
• Sheet pile installation is complete on East end of the North side of bridge and sheet pile
installation has begun on West end of bridge.
• Concrete pile delivery for East end bent is scheduled for October 20th.
Card Sound Bridge Navigational Lighting Replacement Project:
• Notice to proceed was issued for September 20, 2023 with a substantial completion date
of January 18, 2024.
• Navigation light installations on bridge deck railing is scheduled to be complete first
week in November.
• Bridge fender lights and clearance gauge installations are to begin the second week in
November.
1st Street and Bertha Street—Key West Drainage Improvement Project:
• CEI contract closed short for savings of$20,808.97.
• FDOT SCOP final reimbursement in progress.
Sands-Big Pine Key SLR Roadway Pilot Project:
• Unable to proceed with project until sufficient funding is secured.
• Staff submitted a grant application to the FDEP Resilient Florida Grant program on 8-30-
2023 for $11,732,000 to partially fund construction of the project.
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Twin Lakes-Key Largo SLR Roadway Pilot Project:
• Staff drafted RFQ for Construction Engineering and Inspection Services and
Construction bid to be advertised upon approval of solicitation documents and FKAA
scope in project by FDEM and grant execution by both parties.
GIS Based Roadway Asset Management and Work Order System:
• No change
Roadway Vulnerability Study and Capital Plan:
• Staff reviewed an amendment to the SLR Vulnerability scope of work to provide needed
updates to the Comprehensive plan and to the county's Public Works Manual to
incorporate resiliency and adaptation to design standards.
• Staff received confirmation from FDEM that they are recommending our Roads
Adaptation Projects to FEMA for Phase I HMGP Funding (engineering design phase).
The total federal funds available through the HMGP Hurricane Michael funding is $178
million; the program is a 75% federal/25%non-federal grant program.
• Staff is completed program documents and submitted them to FDEM and FEMA for
approval of the Phase I funds.
• Staff is preparing adaptation alternatives information for December 121h workshop with
BOCC and residents.
Key Largo III—Burton Drive:
• FDOT final ERC comments responded to by consultant 9.8.23. Consultant to submit
100%revised plans on 10.20.23.
• SFWMD permit received 8.14.23.
• FDOT SCOP FY 2024 —waiting for FDOT execution grant agreement—anticipate early
November.
Boca Chica Road Hurricane Irma Repairs Project:
• All sheet piling, deadman anchors, and concrete cap have been installed.
• Project is on hold due to active sea turtle nests on jobsite per Florida Fish and Wildlife
Conservation Commission.
• Initial meeting with NASKW to review the effect of their application for abandonment
was held on 17 October.
• Discussion item planned for November BOCC meeting
Card Sound Road Mill/resurface/restriping:.
• Milling and paving operations are scheduled be completed October 201h 2023.
• The installation of permanent signs and shoulder gravel placement scheduled for late
October/early November.
Card Sound Bridge Project Development& Environment Project:
• Staff held call with District 6 on May 26th to discuss moving forward. FDOT Planning
Dept. was going to prepare the Advance Notification package to begin the ETDM
screening for the Project.
• Staff provided information to develop the advance notification package for the ETDM
screening to FDOT staff on August 23rd; ETDM screening is used to determine the NEPA
class of action that will needed for the PD&E study.
• FDOT consultant staff is preparing the purpose and need statement to begin the screening
process.
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Duval,Whitehead, and Front Street Roadway Improvement ILA w/City of Key West:
• Invoice has been submitted to the clerk, in addition to reimbursement request from
FKAA for their cost portion according to the ILA.
Toms Harbor Bridge Repairs:
• Engineering design and permitting is ongoing.
• Staff received confirmation from FDOT that SCOP funds have been awarded for the
construction phase of the project. Funds will be programmed in the FDOT FY 25 and
construction is expected to begin in Fall 2024.
Crane Boulevard, Sugarloaf Shared Use Path:
• RFQ for design —negotiations approved September BOCC meeting, Consultant working
on design engineering and permitting proposal.
• FDOT to encumber design funds October 2023.
Stillwright Point Road Elevation and Drainage Engineering Design and Permitting
• Consultant geo technical, ecological and survey in progress. Final version due end of
October.
• Amendment 1 to FDEP - Resilient Florida Infrastructure Grant Agreement 22SRP56 for
construction and construction engineering services approved at October BOCC.
First Street(Key West) Drainage Study
• Staff utilized information from the modelling and cost estimate to complete an
application for grant funds from the Hurricane Ian HMGP program for engineering
design and construction of the pump station.
• Consultant submitted draft report on October 101h; staff is reviewing.
Conch Key Roadway and Drainage Adaptation Project
• Staff addressed additional FDEP questions on September 25, 2023 and is anticipating
grant agreement shortly.
• Staff reviewed draft scope and schedule that will be included in grant agreement.
ROADS & BRIDGES
Upper Keys Road Department:
• Buzz Bar Operation— 12.15 miles
• Buzz Debris —3.04 tons
• Mowing Operation—39.34 miles
• Sweeping Operation—6.7 miles
• Sign Department- 55 new signs installed, 19 new posts installed and 11 locates
performed. Stop Bars painted—5 stop bars painted or replaced
• Shoulder Work—3,052 linear feet of shoulder work using 26 tons of aggregate on 3
roads
• Coconut removal —36,220 lbs./18.11 tons of coconuts removed from 36 county ROW
and county properties
• Card Sound Road material pick-up —2,160 tons of millings from General Asphalt, free
for inventory use
• Tree Removal - 1 tree, weighing 60 lbs/.03 ton, removed from 1 county road
• Stumps ground and removed—2 stumps on 2 roads
• Storm Drains vacuumed- 5 drains at one location Marathon county garage
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• Trash removed from bus stops and county rights of ways — 101 bags +1717 lbs
• Illegal Dumping Pick Up—60 lbs of debris picked up and removed from county right of
way near CR 905
Upper Keys Roads Special Projects —Support:
• 9-29-23 All Crew Trash/Debris removal CSR/905/under all bridges. .64 tons of garbage
removed.
• Assist Rowell's park to upright newly added trees that had fallen in strong winds
• Assist Solid Waste with equipment transport
• Assist KL transfer station to smooth road and prepare place to offload millings
• Fallen tree removal Dolphin Rd, Key Largo
• Removal of illegal dump found near CR 905
• Assist Key Largo Park with score board post replacement
• Assist Marathon Facilities and Fleet with vacuuming garage storm drains
• Assist Solid Waste with equipment transfer and trim of vegetation at entrance
• Emergency removal of 2 fallen trees across county road ways
• Collaborate with FKEC for removal of 2 trees in county ROW posing significant safety
threat as fire hazards
Lower Keys Road Department: October 2023
• Mowing Operation—36 Miles
• Weed eating Operation—8 Miles
• Brush Cut/Chip Operation—6 Miles
• Recycled Mulch—6 loads delivered for free
• Sweeping Operation—5 Miles
• Sign Work- 51 Signs, 9 Posts, 11 Locates
• Cold Patch work-1/4 ton used on Puerta Dr, Big Coppitt Key, Boca Chica Rd, Geiger
Key, Key Deer Blvd, Big Pine Key.
• Tree Trimming—hand trimmed ROW, Center Street Summerland Key using bucket
truck, trim Coconut trees on Sugarloaf Blvd, Sugarloaf Key
Lower Keys Roads Special Projects —Support:
• Coordinated with The City of Key West Public Works Department to sweep Duval
Street Saturday and Sunday for Fantasy Fest.
• Coordinated with Public Works Facilities for annual drain cleaning at Jackson Square..
PROJECT MANAGEMENT
Hurricane Irma Repairs:
Following is a list of the remaining locations damaged by Hurricane Irma.
Big Pine Key Community Park:
Community Center Flood Panels
• The County rejected the submitted panels as they are excessively heavy. The panels are
being designed to be lighter and easier to handle.
Key Largo Park Concessions Roof Replacement:
• Determined that FEMA intended repayment for full roof replacement instead of the repair
that was previously completed.
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• Proposals received. Staff moving forward with contract.
Marathon, Tax Collector Seawall:
• Army Corp of Engineers are expected to release the permit in the month of November.
MCSO Stock Island Jail and Admin Flood Panels:
• SeaTech is revising all top panels to reduce the weight. Aesthetic repairs scheduled for
10/20/23.
Veteran's Memorial Park:
ADA Pavilion & Tiki Huts
• All work associated with the Tiki Huts and Pavilion is complete. Final payments/closeout
in process.
Bathroom Repairs
• Pending preliminary sketch of preferred layout from design team.
Hurricane Ian Repairs
Following is a list of the remaining locations damaged by Hurricane Ian.
Higgs Beach&West Martello:
• Reviewed and commented on a proposal for a Task Order from T.Y.Lin to conduct post
storm topography surveys and prepare construction documents for sand replenishment
project. Revised proposal received, now preparing Task Order for November BOCC
agenda.
• Advertised RFS for replacement of Tennis /Pickle-ball Court fencing. Pre-bid job walk
held 10/19. Bids will be opened 11/02/23.
Capital/Grant Funded Studies or Construction Projects:
Bay Point Park (Drainage Study)—ARP:
• Draft recommendations under review.
• Coordination with FOR and planning to determine feasibility of proposed
recommendations underway.
Big Pine Community Park Sports Field Improvements —ARP:
• Contract with Musco approved.
• Parks has indicated the desire for reduced scope, possible change order being reviewed.
Big Pine Employee Housing:
• Bid opening held on 10/18/23. Staff to begin the contract process.
Bernstein Park Re-Sod/Turf—ARP:
• Proceeding with County program to replace the grass with a better species of natural turf,
improve irrigation and add some park hardscape.
• Received a revised proposal from Bill Horn, Architect for park renovations.
Blue Heron Park Pickleball Improvements —ARP:
• 90% Design Plans submitted to County.
• FOR coordinated with Planning Dept, and additional parking required to expand
pickleball courts.
• Desired parking layout selected by Parks. Design will be updated to include required
parking.
Emergency Operations and Public Safety Center —FDEM, HMGP, FDOT:
• Plumbing rough-ins, including water, wastewater and sprinklers complete.
• Water service and meters are complete,permanent tap pending removal of temporary
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trailers.
• Interior drywall and paint is complete. All exterior and most interior door installed and
painted.
• Electric and low voltage wiring largely complete.
• FKEC transformer has been energized; meter is installed. Building components being
connected to permanent power.
• HVAC condensing units and air handling units installed and being connected to
permanent power for full AC testing starting by early November.
• Final grading of the site underway. Additional stormwater retainage ponds complete.
• Misc. Concrete sidewalks and utility platform being finished by early November.
Fire Station Bay Floor Resurfacing -ARP:
• Includes resurfacing of bay floors at fire stations 9, 13, 17, and 22.
• Specifications being finalized and RFP being drafted for advertisement.
Fire Training Academy New Burn Simulator Building:
• Cost benefit analysis submitted and approved by Fire Rescue;proceeding with Pre-Fab
Building in lieu of custom concrete building.
• Plans and Specs are being finalized. Fire Rescue is investigating construction funding
sources.
Gato Spalling—CAP:
• Design documents were revised to be clearer for bidding and received 19 October 2023.
RFP can now be drafted with correct scope.
Gato Building HVAC—ARP:
• Facilities will handle phase repairs though standing contract.
Higgs Beach Restroom Replacement- TDC:
• Slab graded and poured.
• Block walls grouted; tie beam being formed.
HMGP Generators —HMGP:
• Schematic Design Narrative and Flood Plain Memo submitted for County review.
• Coordinating with Facilities Dept to approve proposed generator locations.
HMGP Wind Retrofit—HMGP:
• Design at approximately 60%.
• Amendment to design contract to add roof testing requirements approved at October
BOCC meeting.
Jackson Square Jefferson Browne Redevelopment- CAP:
• No change
Jacob's Aquatic Center Pool Liner Replacement- TDC
• Received updated quote. Preparing RFS for 2 additional quotes.
• Work will be scheduled in January to not interfere with scheduled activities.
KW Lighthouse New Oil House Display- TDC
• Punchlist complete, close-out complete, retainage pay app in process.
KW Lighthouse Stables Building Renovations and ADA improvements—TDC
• No change from last month. Waiting for KWAHS and Bender to sign contract for
design.
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Historic Sheriff Residence and Jail Museum at Jackson Square - TDC:
• Project closed; Final payment being processed.
• KWAHS will work through the fall in preparation for opening in early 2024 opening.
Marathon Professional Building—Roof Replacement:
• Roof replacement complete—punch list items remaining.
Monroe County Historic Courthouse Masonry Repairs —CAP, DHR:
• State DHR confirmed the contract with Monroe County.
• Bender& Associates design work is complete.
• RFP pending DHR approval of procurement.
MCSO Stock Island Jail Stucco and Spalling Repairs —CAP:
• Engineered solutions have been provided and will be put out to bid by late October No
Change.
MCSO Stock Island Jail Dormitory Window Replacement—CAP:
• No change.
MCSO Stock Island Detention Center Generator Building—CAP:
• The contractor designer has expanded their scope to include additional serveying and
geotechnical work, which will allow for the completion of design. Currently all drawings
are 90% complete. Drawings expected to be completed by Mid-November.
MCSO Stock Island Detention Center Kitchen Floors —ARP:
• No change.
MCSO Stock Island Detention Center Elevator 6& 7 Upgrades —ARP:
• This is being handled by facilities using their standing contract.
MCSO Stock Island Detention Center Air Handlers —ARP:
• This is being handled by facilities using their standing contract.
MCSO Stock Island Detention Center Ground Floor Door Replacement—ARP:
• Pricing has been provided and will be reviewed this month.
Murray Nelson Parking Lot—ARP
• Plans being finalized; RFP being drafted.
Pine Channel Nature Center Trail Enhancements —TDC:
• NTP expected October/November.
Pigeon Key Sprinkler System - TDC:
• Project complete.
• Fire Pump maintenance requirements submitted to legal for incorporation into Pigeon
Key Lease Documents.
Plantation Key Courthouse and Detention Center - CAP:
• The County has a 3rd party auditor reviewing all project documents at this time.
Plantation Key Campus Redevelopment of the Ellis and Old Courthouse-CAP:
• Ellis Building: No Change
o RFP for renovations to be advertised during the month of November.
• Old Courthouse Meal Site in Clerk's old Offices:
o Spalling repair to be put out to bid during the month of November.
Public Defender Offices at 316 Simonton in Key West- CAP:
• Drywall complete and painted.
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• HVAC ductwork 90% complete.
• Ceiling grid 90% complete.
• Electric trim out underway.
• Low voltage run throughout.
• Tile installation 90% complete.
• Interior doorframes installed.
Reynolds Street Pier Pile Repairs —TDC, FDOT-TAP:
• Preparing RFQ, to be advertised in November, for design services to develop plans and
environmental permits for pier improvements.
Rockland Key Fleet Facility—CAP:
• Geotechnical and site survey completed, waiting for reports.
• Architect drafting Owner Project Requirements (OPR) and Basis of Design (BOD)
• Monroe County Planning review applied for.
• CMAR RFP to be published in October.
Roth 911 —MCSO:
The Architect has expanded their scope to include additional MEP design. Tentative
project walk is scheduled for November 2, 2023.
Rowell's Waterfront Park Phase I—TDC, FDOT, CAP:
• Contractor proceeding with final inspections and project closeout.
Rowell's Waterfront Park Phase II—CDBG-CV, CAP:
• Grant extension request approved. Funding available thru Sept. 2024.
• RFP being advertised with bid opening date of 11/09/23.
• Design team revising utility plans to allow for lowered FKAA watermain pressure. Any
updates to the plans will be added to the RFP as an addendum.
Rowell's Waterfront Park Phase III (Tiki Huts)—TDC:
• Staff preparing RFP.
Supervisor of Elections Key West Office Relocation - SOE:
• Electric trim out 99% complete
• Interior frames and doors installed
• Walls and doors painted
• HVAC 85% complete
• Fire alarm rough in complete
• Flooring complete
• Storefront doors installed
Tavernier Fire Station Hardening—CDBG-MIT:
• Environmental review complete. Currently under review by Florida Commerce (DEO).
• Requested a quote from Hale Innovations for grant administration due to extensive grant
requirements.
Transfer Stations Equipment Buildings -MCSW:
• Waste Management is in preliminary stages of building expansions. Meeting held on site
with Solid Waste to discuss updates to the equipment building locations. CPH updating
preliminary plans.
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FACILITIES —UPPER KEYS
Upper IKeys ll�aicilffies IIIaitntenance Work Order Reporting
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FACILITIES —MIDDLE KEYS
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FACILITIES —LOWER KEYS
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Lower Keys Major Accomplishments
• Historic Courthouse repairs to drywall after installation of new ac units
• Continuation of Renovation Project for Clerk of Courts
• Plantation Key Landscape Project.
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FACILITIES -CORRECTIONS
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PARKS AND BEACHES
Department Highlights:
• Pine Channel Nature Park was chosen for the 2023 FRPA Facility Showcase
• Monroe County has been chosen to host the Florida Recreation and Park Summit for
2024
UPPER KEYS
Rowell's Waterfront Park
• Added floating dock
Friendship Park:
• Installing pour in play rubber surface to replace existing playground sand
Key Largo Community Park:
Added new fitness equipment and added pour in play surface
• Increased warning tracks around baseball field
• Fixed lips on the baseball infields
Removed and repaired broken scoreboards.
• Added new display board to tennis courts.
• Replaced tennis court signage.
Harry Harris Park:
• New ballfleld fence in progress
• Beach sand replenished
Old Settlers Park:
Removed palm tree from playground and removed diseased tree at entrance.
• Put up signs in English and Spanish.
Added a new bike rack and new trash cans.
Plantation Key Community Center:
• Host location for Monroe County University of Florida, Biodiversity art workshop for
kids
• Host location for American Legion monthly meeting.
• Added new tables, chairs, and more for the public to use
Mike Forster Memorial Park:
• No additional changes
LOWER KEYS
Veterans Memorial Park:
• Added new signage and added to our shelter rental system
• Added new beach wheelchair
• Added buckets to our community cleaning station
Blue Heron:
• Completed additional storage for equipment
Big Pine Community Center:
• Host location for AARP food program
• Host location for Paradise Quilters Club
• Host location for tobacco cessation group
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Big Pine Park:
• Hosted the 2023 Lower Keys Rotary Haunted Hospital and onsite support, October 6-81h
• Created a new storage area for the bocce court utilizing the existing shelter to ensure the
equipment is securely stored
• Hosted Big Pine Youth Association Soccer Program
Hung the World Record Pie Crust Pan for all to see
Improved the Bocce Court with shell playing surface
Replaced gate on basketball court
Repaired and painted fitness equipment
Pine Channel Nature Park:
• Added signage
Watson Field:
• Added new pea rock
Sugarloaf School Shark Park:
• Installed a teqball table
• Added trash cans and benches
Bay Point Park:
• Continue to meet with engineer about flooding issues
• Draft recommendations under review per Project management
Boca Chica Beach:
• Beach License Partnering Meeting-NAS Key West and Monroe County on October 19,
2023
• Added buckets to our community cleaning station.
Wilhelmina Park:
• Added sod to damage area around newly applied rubber surface.
Firemen's Park:
• No additional changes
Bernstein Park:
• Hosted 2nd Coast Love Annual Stock Island Cleanup and Community Celebration Day on
Saturday October 141h
• Painted restrooms
• Restriped parking lot
Higgs Beach:
• Starting point for the 261h Annual Key West Paddle Classic that took place on September
30, 2023
• Added Temporary Pickleball nets.
• Added portable AC restrooms.
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0
VETERANS AFFAIRS
CLIENT STATISTICAL DATA
Monthly Report
10/1-10/23/2023(FY 2024)
CLIENTS ASSISTED
VA Phone Calls 883
Client Data 1,069
New Clients 25
Field Visits 1
Compensation and Pension Filings 25
Flag Presentation 2
Homeless Veterans Assisted 0
Community Involvement 322
Board of Veterans Appeals Hearings 1
Marathon Mobile Office 1
Operation Greern Iiixlrk Proclamation at BOCC Meeting 10/18/2023
VETERANS TRANSPORTATION PROGRAM
Transportation Calls 91
Veterans Transported 33
MCVAD Transp.Resumed 1011312021
FINANCIAL AWARD DATA
Retroactive Payments $ 260,208.77
Reoccuring Annual Payments $ 602,896.56
The financial data captured monthly will vary due to the Veterans Administration's variable time frame in adjudicating awards.
For any further information regarding this report,please contact Cathy Crane,Director of Veterans Affairs @ ext.5156
1761
County of Monroe � Monroe County Fire Rescue
The Florida Keys 490 63r1 Street Ocean
Marathon, FL 33050
� . Phone (305) 289-6005
�u
Monthly
Activity t - October
Fire Rescue
■ ISO conducted an onsite triennial evaluation of Monroe County Fire Rescue department,
including personnel,training, apparatus and equipment maintenance records and water
supply records.
■ Participated in the Station 11, Sugarloaf Key Fire Station design process consultation.
■ Crews from all Stations completed annual fire well testing for all zones.
■ Crew from Station 13 participated in Hurst extrication tools maintenance training
provided by Municipal Emergency Services / MES.
■ Completed inspections for all fire extinguishers on all Fire Apparatus.
■ Crews from Stations 13 participated in a Fire Prevention Week presentation to the Big
Pine Fire Academy, the Florida Keys Home School Group, and the youth soccer league at
Big Pine Community Park.
■ Crews from Stations 8 participated in a Fire Prevention Week presentation to the
Lighthouse Christian Academy, Horace O'Bryant Middle School, and Temple Christian
School on Stock Island.
■ Crews from Stations 10 and 11 participated in the Fire Prevention Week presentation at
the Sugarloaf Elementary School and the Banana Cabana Daycare on Sugarloaf and
Ramrod Keys.
■ Crews from Stations 22 and the Fire Marshal's Office participated in the Fire Prevention
Week presentation at the Burton Memorial Daycare in Tavernier.
■ Crews from Station 8 participated in the 2nd Annual Stock Island Cleanup and Community
Day hosted by CoastLove.
Trauma Star/ EMS
■ Conducted Flight team monthly meeting which included Quality Assurance and
documentation guidelines/feedback, upcoming trainings, communications.
■ Conducted Quality Assurance meetings with the Lower Keys Medical Center and Jackson
South Hospital.
■ Implemented the controlled substances module on the PSTrax asset management
software beginning October 1, 2023.All controlled substances will be logged,tracked, and
audited on a monthly basis through this software.
■ Two (2) personnel completed the Flight Provisional Program, including one Flight Nurse
and one Flight Medic,who have been officially cleared following their probational period.
■ Provided instruction for First Responder CPR/First Aid and Stop the Bleed to the current
Hot Shot Academy students.
■ 24 Flight personnel completed the Emergency Water Egress Training.
1762
Monthly Activity Report October 2023
Page 2 of 3
■ Three (3) personnel completed the Paramedic licensing requirements and have started
the department's Paramedic Provisional Program.
■ Attended the Keys Health Ready Coalition meeting. KHRC serves as a multi-agency
coordination group that focuses on health-related emergency preparedness that
strengthens the health system's ability to respond to emergencies and disasters.
■ Attended the formal signing to acquire three (3) new Leonardo AW139 Helicopters which
will replace the Trauma Star Program's Sikorski S76 Helicopters over the next two years.
Key West International Airport/Fire Station 7
■ Participated in Fire Prevention Week by visiting multiple classrooms at Horace O'Bryant
Elementary School in Key West, sharing"Sparky" and fire prevention messages to children.
■ Attended each of the EYW Airport Operations Meetings, Construction Meetings,Airlines
Meetings, and the Airport Tenant Meeting for the month.
■ Completed fire extinguisher training for airport fueling personnel.
■ Completed the annual SIDA Badge audit for all MCFR SIDA Badge holders.
■ Completed two (2) separate Fire Watch/ EMS standbys for the Family Movie Night at East
Martello's event lawn.
■ Completed Fire Watch / EMS standby for 2023 Zombie Bike Ride Party at East Martello event
lawn.
■ Attended Advanced WebEOC Training at the Harvey Government Center, hosted by Monroe
County Emergency Management.
■ Conducted Quarterly/ Periodic Airfield inspection, which includes ARFF Response drills,
suppression product maintenance, foam testing and Airport fueling inspections.
Fire/EMS Training
■ Continued training coursework for the Firefighter Minimum Standards class also known as
the Hot Shots class.
■ Conducted Live Fire Training, required for firefighters, with Crews from Stations 17
Conch Key participating, and with the Ocean Reef Fire department crew of 10 members
also participating.
■ Provided national standard curriculum classroom and road training course for Emergency
Vehicle Operation Certification (EVOC), conducted testing and final sign-off for two Fire
Rescue Driver Operators.
■ Completed update of the firefighter Job Performance Requirements (JPRs) to include
additional tactical ventilation drills.
■ Conducted Multi-Company training and posted to Operations calendar for the County's
inhouse firefighter training requirements.
■ Provided hose testing and distribution of new fire hose to Station 17.
■ Provided Fire Extinguisher Training to approximately 25 members from the Historical
Tours of Key West organization.
1763
Monthly Activity Report October 2023
Page 3 of 3
Fire Marshal's Office
■ Provided event coordination and attended Fire Prevention Week events in Stock
Island, Sugarloaf, Ramrod, and Big Pine Keys and Tavernier.
■ Conducted Plans Reviews and Inspections for New Construction and Renovation
Permits for the building departments in Ocean Reef,the Upper Keys, Middle Keys,
and the Lower Keys.
■ Provided letter notices and annual Fire and Life Safety inspections to commercial
properties from Stock Island to Key Largo.
■ Inspections conducted in Ocean Reef during month in conjunction with the Ocean
Reef Public Safety office.
■ Held four (4) meetings with fire protection designers, contractors, and owners to
review code requirements for development plans.
■ Conducted a Fire Marshal's Office monthly meeting with the Deputy Fire Marshals
which included review of inspection types and re-inspection notices.
■ Performed reviews for conditional use applications for Conch Services LLC at 98790
Overseas Hwy, Key Largo and Refreshment Services at 5510 MacDonald Ave, Stock
Island.
■ Staff from the Fire Marshal's Office provided documentation and participated in the ISO
triennial evaluation.
1764
Employee Services- October, 2023
NOTE: For period of 10/1-10/18/23
Employee Benefits
1. Distribution of Weekly Benefits Eblasts (5): October is Breast Cancer Awareness Month(10/13)
Countdown to Wellness—2 Weeks Remaining (10/16)
Monroe County Retiree Benefits Open Enrollment: STARTS TOMOROW 10/19 (10/18)All Active
Monroe County Retiree Benefits Open Enrollment: STARTS TOMOROW 10/19 (10/18)All Retirees
Halloween Safety Delta Dental(10/20)
2. Biweekly conference call with benefits consulting team
3. Monthly conference call with Clear Track HR
4. Weekly Employee Benefits Meetings
5. Employee Services Monthly Meeting
6. Phone/Email/In-person support to general benefit questions
7. Phone/in-person support to "near retirement"employees (3)
8. Support for turning 65 members (4)
9. Extensive Rx Support
10. Domestic Partnerships (0)
11. Processing of MN Life Claims (2)
12. Monthly invoices prep &payments
13. Review and approve 2023 Wellness Forms
14. Open enrollment meetings for system check and platform set up with Cleartrack
15. Open Enrollment preparation/posting of 2024 Benefit forms
16. Extensive phone and email support for open enrollment
17. Weekly deposit
18. Case management review and support
19. PO's and acquisitions for FY 23/24
1765
Employee Benefits Department
2022/2023 Monthly Report
OCT NOV DEC JAN FEB MAR
NEW HIRES 13 26 18 14 9 15
TERMINATIONS 14 13 16 13 14 9
NEW RETIREES MEDICAL 1 3 1 0 0 6
NEW RETIREES LIFE ONLY 0 1 1 0 0 2
DECEASED 4 LIFE CLAIMS 1 2 0 2 2 0
OTHER COVERAGE CHANGES 10 5 7 3 5 10
ACCOUNT CHANGES 3 1 0 5 3 3 6
ACTIVE WITH MEDICAL 1642 1642 1642 1642 1642 1642
ACTIVE NONMEDICAL 120 120 120 120 120 120
RETIREES WITH MEDICAL 278 278 278 278 278 278
RETIREES DVL ONLY 96 96 96 96 96 96
RETIREES WITH LIFE ONLY 12 12 12 12 12 12
SURVIVING SPOUSE 5 5 5 5 5 12
COBRA 10 5 5 4 3 4
WAIVER OF PREMIUM LIFE INS 0 0 0 0 0 0
APR MAY JUN JUL AUG SEP
NEW HIRES 17 11 24 7 22 15
TERMINATIONS 7 10 18 19 15 16
NEW RETIREES MEDICAL 4 2 0 1 0 0
NEW RETIREES LIFE ONLY 2 0 0 2 0 0
DECEASED 4 LIFE CLAIMS 3 0 4 1 1 2
OTHER COVERAGE CHANGES 10 10 9 9 7 5
ACCOUNT CHANGES 7 8 14 21 8 5
ACTIVE WITH MEDICAL 1642 1642 1642 1642 1642 1196
ACTIVE NONMEDICAL 120 120 120 120 120 122
RETIREES WITH MEDICAL 278 278 278 278 278 374
RETIREES DVL ONLY 96 96 96 96 96 210
RETIREES WITH LIFE ONLY 12 12 12 12 12 32
SURVIVING SPOUSE 12 12 13 13 13 14
COBRA 4 5 5 4 4 4
WAIVER OF PREMIUM LIFE INS 0 0 0 0 0 0
1766
Human Resources
Monthly Report for October 2023
Sr. HR Administrator Monthly Report for October 2023
• Reviewed salary analysis forms for all departments with above entry new hires
• Processed and assisted employees with FMLA 0 employees processed in October
• Assisted with light duty accommodations for employees
• Coordination with Welsey House for Toy Drive
• Reviewed and discussed HR processes with Executive Assistant
• Revised Administrative Instructions for Employee Performance Review
• Processed Workday transactions for employees
• Provided Salary Increase report
• Alchemy Term File Project
• Provided various records requests
• Attended routine HR meetings to discuss the needs and outstanding tasks of the departments
Recruiting Stats through October 18, 2023 :
• Through October 1-18, 2023, the County had 41 open positions for which we received: 97 total
applications: 2 internal and 95 external. Of the total applications, 82 were deemed to have met the
minimum requirements for the positions to which they applied, 15 did not qualify, and 0 withdrew their
application. Of our total applications, 39 are reapplying and 55 are new applicants.
• Of our 41 openings: 5 were closed/filled 0 positions were re-posted from a previous posting 8 were
new postings, and 28 remained posted.
Turnovers:
We had 4 new hires (1 Temporary) and 2 promotions.
***We had a total of 3 resignations/retirements/terminations and_0 Deceased for the month of October
2023:
Resignations average year to date 8.46 %
Retirements average year to date 2.11 %
1767
Countywide Turnover by Month
Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual
513 2015 5 7 10 6 12 7 3 8 6 8 2 4 78
525 2016 6 4 4 6 7 10 3 4 7 9 9 4 73
533 2017 10 8 10 3 9 4 7 11 7 4 10 3 86
538 2018 10 6 4 6 11 6 6 5 41 7 71 1 73
526 2019 7 5 11 1 4 4 3 12 6 3 5 5 66
551 2020 6 7 6 2 3 8 2 8 12 8 5 2 69
597 2021 4 3 5 4 6 6 5 7 6 10 3 3 62
603 2022 4 5 5 7 4 6 13 4 2 2 6 6 64
615 2023 6 4 5 5 8 12' 8 8 8 3 0" 0' 67
Jan Feb Mar Apr May June July AugSet Oct Nov Dec Annual
2015 0.97% 1.36% 1.95% 1.17% 2.34% 1.36% 0.58% 1.56% 1.17% 1.56% 0.39% 0.78% 15.20%
2016 1.14% 0.76% 0.76% 1.14% 1.33% 1.90% 0.57% 0.76% 1.33% 1.71% 1.71% 0.76% 13.90%
2017 1.88% 1.50% 1.88% 0.56% 1.69% 0.75% 1.31% 2.06% 1.31% 0.75% 1.88% 0.56% 16.14%
2018 1.86% 1.12% 0.74% 1.12% 2.04% 1.12% 1.12% 0.93% 0.74% 1.30% 1.30% 0.19% 13.57%
2019 1.33% 0.95% 2.09% 0.19% 0.76% 0.76% 0.57% 2.28% 1.14% 0.57% 0.95% 0.95% 12.55%
2020 1.09% 1.27% 1.09% 0.36% 0.54% 1.45% 0.36% 1.45% 2.18% 1.45% 0.91% 0.36% 12.52%
2021 0.73% 0.54% 0.91% 0.73% 1.09% 1.09% 0.91% 1.27% 1.09% 1.81% 0.54% 0.54% 10.39%
2022 0.73% 0.91% 0.91% 1.27% 0.73% 1.09% 2.36% 0.73% 0.36% 0.36% 1.09% 1.09% 10.61%
2023 1.09% 0.73% 0.91% 0.91% 1.45% 2.18% 1.45% 1.45% 1.45% 0.54% 0.00% 0.00% 10.89%
Resignations and Terminations by Month
Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual
513 2015 4 5 9 4 8 5 2 8 4 6 2 4 61
525 2016 4 3 21 5 61 5 3 3 6 7 7 2 53
533 2017 7 5 8 2 5 2 6 9 5 4 7 3 63
538 2018 9 3 3 4 9 8 6 4 3 5 1 59
52 201 6 3 8 1 4 3 3 11 2 5 54
551 202 4 6 1 2 8 1 6 10 5 3 2 52
59 2021 2 2 3 3 3 5 5 6 5 7 2 2 45
603 2022 3 3 4 7 2 5 9 4 2 1 5 3 48
615 2023 3 3 2 5 8 8 6 8 6 3 0 0 52
Jan Feb Mar Apr May June July AugSet Oct Nov Dec Annual
2015 0.78% 0.97% 1.75% 0.78% 1.56% 0.97% 0.39% 1.56% 0.78% 1.17% 0.39% 0.78% 11.89%
2016 0.76% 0.57% 0.38% 0.95% 1.14% 0.95% 0.57% 0.57% 1.14% 1.33% 1.33% 0.38% 10.10%
2017 1.31% 0.94% 1.50% 0.38% 0.94% 0.38% 1.13% 1.69% 0.94% 0.75% 1.31% 0.56% 11.82%
2018 1.67% 0.56% 0.56% 0.74% 1.67% 1.49% 1.12% 0.74% 0.56% 0.74% 0.93% 0.19% 10.97%
2019 1.14% 0.57% 1.52% 0.19% 0.76% 0.57% 0.57% 2.09% 0.76% 0.38% 0.95% 0.76% 10.27%
2020 0.73% 1.09% 0.73% 0.18% 0.36% 1.45% 0.18% 1.09% 1.81% 0.91% 0.91% 0.36% 9.44%
2021 0.36% 0.36% 0.54% 0.54% 0.54% 0.91% 0.91% 1.09% 0.91% 1.27% 0.54% 0.54% 7.54%
2022 0.54% 0.54% 0.73% 1.27% 0.36% 0.91% 1.63% 0.73% 0.36% 0.18% 1.09% 1.09% 7.96%
2023 0.54% 0.54% 0.36% 0.91% 1.45% 1.45% 1.09% 1.45% 1.09% 0.54% 0.00% 0.00% 8.46%
Retirements(and Deaths)By Month
Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual
513 2015 1 2 1 2 4 2 1 0 2 1 0 0 16
525 2016 2 1 2 1 1 5 0 1 1 2 2 2 20
533 2017 3 3 2 1 4 2 1 2 2 0 3 0 23
538 2018 1 3 1 2 2 2 0 1 1 3 2 0 18
526 2019 1 2 3 0 0 1 0 1 2 1 0 1 12
551 2020 2 1 4 1 1 0 1 2 2 3 2 0 19
597 2021 2 1 2 1 3 1 0 1 1 3 1 1 17
603 2022 1 2 1 0 2 1 4 0 2 1 1 3 18
615 2023 1 1 3 0 0 4 2 0 2 0 0 0 13
Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual
2015 0.19% 0.39% 0.19% 0.39% 0.78% 0.39% 0.19% 0.00% 0.39% 0.19% 0.00% 0.00% 3.12%
2016 0.38% 0.19% 0.38% 0.19% 0.19% 0.95% 0.00% 0.19% 0.19% 0.38% 0.38% 0.38% 3.81%
2017 0.56% 0.56% 0.38% 0.19% 0.75% 0.38% 0.19% 0.38% 0.38% 0.00% 0.56% 0.00% 4.32%
2018 0.19% 0.56% 0.19% 0.37% 0.37% 0.37% 0.00% 0.19% 0.19% 0.56% 0.37% 0.00% 3.35%
2019 0.19% 0.38% 0.57% 0.00% 0.00% 0.19% 0.00% 0.19% 0.38% 0.19% 0.00% 0.19% 2.28%
2020 0.36% 0.18% 0.73% 0.18% 0.18% 0.00% 0.18% 0.36% 0.36% 0.54% 0.36% 0.00% 3.45%
2021 0.36% 0.18% 0.36% 0.18% 0.54% 0.00% 0.00% 0.18% 0.18% 0.54% 0.18% 0.00% 2.85%
2022 0.18% 0.36% 0.18% 0.00% 0.36% 0.00% 0.73% 0.00% 0.36% 0.18% 0.18% 0.00% 2.99%
2023 0.18% 0.18% 0.54% 0.00% 0.00% 0.73% 0.36% 0.009/o 0.36°/u 0.00% 0.00% 0.00% 2.11%
1768
Human Resources — Turnover Report
Termination Date la ee Position Primary Termination Reason
10/4/2023 Steven Becker Project Manager Resigned-Personal Reasons
10/14/2023 Margaret Klein Library Assistant) Other Employment
10/27/2023 -Mary Napoli Administrator Radiological Emergency Preparedness Resigned-Relocation
Countywide Turnover
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The Safety and Security Office is in the design stage for the next three County facilities to have Access Control and
Video Management Systems installed.
1779
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