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FY2022 10/18/2023 GVS COURTq° o: A Kevin Madok, CPA - �o ........ � Clerk of the Circuit Court& Comptroller Monroe County, Florida �z cooN DATE: November 15, 2023 TO: Tamara Snider Executive Assistant FROM: Liz Yongue, Deputy Clerk SUBJECT: October 18, 2023 BOCC Meeting The following item has been executed and added to the record: C4 Memorandum of Understanding with the Monroe County Sheriff's Office to apply for reimbursement of funds from the Urban Area Security Initiative Fiscal Year 2022 Grant and the United States Department of Homeland Security Office for Domestic Preparedness. Should you have any questions please feel free to contact me at(305) 292-3550. cc: County Attorney Finance File KEY WEST MARATHON PLANTATION KEY 500 Whitehead Street 3117 Overseas Highway 88770 Overseas Highway Key West, Florida 33040 Marathon, Florida 33050 Plantation Key, Florida 33070 MEMORANDUM OF UNDERSTANDING THIS MEMORANDUM OF UNDERSTANDING is made and entered into this 18th day of October . , 2023, by and between the Monroe County Board of County Commissioners, a political subdivision of the State of Florida, whose address is1100 Simonton Street, Key West, Florida 33040, hereinafter referred to as "COUNTY," and The Monroe County Sheriff's Office, hereinafter referred to as "SHERIFF." WITNESSETH WHEREAS, the U.S. Department of Homeland Security Office for Domestic Preparedness has awarded a grant to the State of Florida Division of Emergency Management through the FY 2022 Urban Area Security Initiative (UASI), and WHEREAS, the State of Florida Division of Emergency Management has awarded a subgrant of these funds to the City of Miami through a federally funded subgrant agreement, and WHEREAS, the COUNTY entered into a Memorandum of Agreement with the City of Miami, Agreement Number EMW-2022-SS-00029-S01 /Subgrant Agreement#R0588, by which the City of Miami sub-granted the sum of two hundred and sixty-four thousand eight hundred and thirty-six dollars and zero cents ($264,836.00), of which one hundred thirty-two thousand four hundred and eighteen dollars and zero cents ($132,418.00) was to be given to Monroe County Sheriff's Office for the purchase of equipment approved by the granting agency as well as other items, and WHEREAS, the COUNTY has determined that the public would be best served by providing the SHERIFF's office their portion of the one hundred thirty-two thousand four hundred and eighteen dollars and zero cents ($132,418.00) in funding to purchase law enforcement, as well as other equipment (i.e.; interoperable communications equipment, etc.) approved by the granting agency in accordance with the COUNTY'S agreement with the City of Miami, NOW THEREFORE, in consideration of the mutual understandings and agreements set forth herein, the COUNTY and the SHERIFF agree as follows: 1. TERM - The term of this Agreement is from February 23, 2023, through June 30, 2024, the date of the signature by the parties notwithstanding, unless earlier terminated as provided herein. 2. SERVICES- The SHERIFF will purchase equipment as outlined in the COUNTY'S Memorandum of Agreement with the City of Miami, attached as Attachment A and made a part hereof. 3. OWNERSHIP — The SHERIFF will retain ownership of the approved equipment and will maintain the items on the Sheriffs inventory. 4. FUNDS-The total project budget to be expended by the SHERIFF in performance of the services set forth in this agreement shall be the total sum of $132,418.00. The total sum represents one-half of the federal grant support in the amount of$264,836.00 and matching funds in the amount of$0.00. All funds shall be expended in accordance with the grant agreement. Monroe County Sheriffs Office—MOU UASI FY 2022 Page 1 of 3 5. INCORPORATION BY REFERENCE -The provisions of those certain documents entitled "Memorandum of Agreement for Participating Miami UASI Grant 2022 Agency" and all laws, rules and regulations relating thereto are incorporated by reference (Attachment A) and the Monroe County Sheriff's Office shall comply with all of the terms and conditions outlined in Attachment A, including but not limited to compliance with 2 CFR section 200 of the Code of Federal Regulations. 6. BILLING AND PAYMENT - The SHERIFF shall render to the COUNTY, after purchase of the equipment, an itemized invoice properly dated, describing the equipment purchased, the cost of the equipment, and all other information required by the COUNTY for reimbursement. Upon receipt of appropriate documents, the COUNTY shall reimburse the SHERIFF for the said expenditures. 7. TERMINATION - This Agreement may be terminated by either party at any time, with or without cause, upon not less than thirty (30) days written notice delivered to the other party. The COUNTY shall not be obligated to pay for any equipment ordered by the SHERIFF after the SHERIFF has received notice of termination. In the event there are any unused grant Funds, the SHERIFF shall promptly refund those funds to the COUNTY or otherwise use such funds as the COUNTY directs. 8. NOTICES-Whenever either party desires to give notice unto the other, it must be given by written notice, sent by registered United States mail, with return receipt requested, and sent to: FOR COUNTY FOR PROVIDER Monroe County Administrator Monroe County Sheriff Richard A. Ramsay 1100 Simonton Street 5525 College Road Key West, FL 33040 Key West, FL 33040 And Director Monroe County Emergency Management 490 631d St., Suite 150 Marathon, FL 33040 Either of the parties may change, by written notice as provided above, the addresses or persons for receipt of notices. 9. UNAVAILABILITY OF FUNDS - If the COUNTY shall learn that funding from the City of Miami cannot be obtained or cannot be continued at a level sufficient to allow for the services specified herein, this Agreement may then be terminated immediately, at the option of the COUNTY, by written notice of termination delivered in person or by mail to the SHERIFF at its address specified above. The COUNTY shall not be obligated to pay for any equipment ordered by the SHERIFF after the SHERIFF has received notice of termination. 10. COMPLIANCE WITH LAWS AND REGULATIONS - In providing all services pursuant to this Agreement, the SHERIFF shall abide by all statutes, ordinances, rules, and regulations pertaining to, or regulating the provision of, such services, including those now in effect and hereafter adopted, and particularly Article 1, Section 3 of the Constitution of the State of Florida and Article 1 of the United States Constitution, which provide that no revenue of the Monroe County Sheriff's Office—MOU UASI FY 2022 Page 2 of 3 state or any political subdivision shall be utilized, directly or indirectly, in aid of any church, sect or religious denomination or in aid of any sectarian institution. Any violation of said statutes, ordinances, rules, or regulations shall constitute a material breach of this Agreement immediately upon delivery of written notice of termination to the SHERIFF. If the SHERIFF receives notice of material breach, it will have thirty days in order to cure the material breach of the contract. If, after thirty (30) days, the breach has not been cured, the contract will automatically be terminated. 11. ASSIGNMENTS AND SUBCONTRACTING- Neither party to this Agreement shall assign this Agreement or any interest under this Agreement, or subcontract any of its obligations under this Agreement, without the written consent of the other. 12. ENTIRE AGREEMENT (a) It is understood and agreed that the entire Agreement of the parties is contained herein, and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. (b) Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties. IN WITNESS WHEREOF, the parties to this Agreement have caused their names to be affixed hereto by the proper officers thereof for the purposes herein expressed at Monroe County, Florida, on the day and year first written above. #, j4 ---- BOARD OF :411t TY COM, SIO ERS �f .,v 3,, < Caw,_ ay';.,,,-,�-. A T: KEVIN MADOK, Clerk OF MO., O COON L A :f�1Lr ;n.� �.,. ,may p �- m \\NN,i'14S vi ?: ir % IIIy•'� .1:;: � i" As puty Clerk Mayor/Chairman r u"+.^ax=.c'f;%:yi MONROE COUNTY SHERIFF'S OFFICE j-k-A LUJ)--- . , Approved as to form and legal sufficiency Monroe County Attorney's Office By: Christina Cory,Assistant County Attorney — Title: # 1:&ff' MONROE GO °1- SHERIFF'S OFFICE APPROVE AS TO FORM: PARICK J. MCCULIAH `*P r-n �� 75 c; GENERAL C EL -- .r- m Monroe County Sheriffs Office—MOU UASI FY 2022 :y Page 3 of 3 '11:3 Ca a iYtixl4 se f y T August 31,2023 Shannon Davis-Weiner, Director Monroe County Emergency Management 490 63rd St. Ocean Suite 150 Marathon, FL 33050 Re: Monroe County Award Lefter—UASI 2022 GY Dear Ms. Davis-Weiner This letter serves as official notification that Monroe County has received funding for the following projects: Grant Year Line Item Description -...._ __w� �ption of Project Allocation 2022 2022-11A 2 Forklifts for Monroe Airport $90,000.00 2022 2022-05D I Cybersecurity Assessment and Training $30,000.00 — ------ -------------- 2022 2022-060 Position Specific ICS Training $12,418.00 Monroe County APX6000 700/800 2__2. __..._...__............................................................................................................................................................................................... .......................................$132,418.00n� Model 2.5 Portable Please refer to the Funding Year of 2022 Miami UASI MOA(Agreement#R0588) between the City of Miami and Monroe County for more information and stipulations. The period of performance for the UASI 2022 projects expires June 30, 2024, and the reimbursement packages are to be submitted no later than July 15, 2024. Project timelines and benchmarks shall be clearly communicated to the administrating agency (City of Miami)upon request. Failure to comply with timelines and benchmarks will result in the de-obligation of funds for these projects. If you have any questions, please do not hesitate to contact UASI Program Manager, Andrea Becraft at(305)416-5454 or via email at ,Q, uge�eag11i "'Sin� erely, Adrian Plasencia, Ash �ntrire' Chie Emergency Manager/UASI Administ or Division of Emergency Management Department of Fire-Rescue AP/ab f,➢r ,,. �,o-l�u.l CHI Ifll„iG:;W�i,7 ��1�,�i1 ,E.;r't� l iii�c�,.���,Fl,✓r,��r°�r,r,,ul,�rut 414',, r�acinw,1,0`4,`ko4c, Kevin Mad* -CPA. Clerk of-the Circuit Court&Comptroller—Monroe County,Florida DATE: September 1, 2023 TO: Jeff Manning, Sr.Planner Emergency Management FROM: Pamela G. Hanco*C. SUBJECT: July 19"BOCC Meeting The following,fully executed, document leas been added to the record: D8 Urban Area Security Initiative Fiscal Year 2022 Memorandum of Agreement (MOA) with the City of Miami,concerning a United States Department of Homeland Security, Office of Grants and Training Grant,dirougli the State of Florida Division of Emergency Management Sub-Grant Agreement No. R0588,in die amount of$264,836.00,with no county match required;and authorized the County Administrator or designee to execute any additional documentation related to this MOA. Sliould you have any questions please feel free to contact me at(305) 292-3550. cc: County Attorney Finance File KEY WEST MARATHON PLANTATION KEY 500 Whitehead Street 3117 Overseas Highway 88770 Overseas Highway Key West, Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 ""_........ . ..­.,................................—.. ._ -�w . � CITY OF MIAMI DOCUMENT ROUTING FORM @A �w ORIGINATING DEPARTMENT: G ........ .................. .... PERSON:DEPT. CONTACT aria EXT. 1672 _........................................................,................K... ..........�.�� NAME OF OTHER CONTRACTUAL PARTY/ENTITY: "Monroe g; ntrt� S THIS AGREEMENT A RESULT OF A COMPETITIVE PROCUREMENTPROCESS? [] YES X NO TOTALCONTRACT AMOUNT: S.................. ..........._�.............. .... FUNDING INVOLVED? 0 YES X N TYPE AGREEMENT: MANAGEMENT AGREEMENT PUBLIC WORKS AGREEMENT PROFESSIONAL SERVICES AGREEMENT MANT NANO AGREEMENT E]GRANTAGREEMENT El INTER-LOCALAGREEMENT EXPERT CONSULTANT AGREEMENT E]LEASE AGREEMENT LICENSE AGREEMENT E]PURCHASE OR SA AGREEMENT (PLEASE SPECIFY: a orandu � A res er�t PURPOSE F ITEM(BRIEF SUMMARY): To execute Y 2022 Urbanre 'ee r Initiative ("") Memorandum cr COMMISSION APPROVAL DATE: 123/2 23 FILE ID: _L3250 ENACTMENT NO.: R-2 :0_ 5 IF'THIS DOES NOT REQUIRE COMMISSION APPROVAL,PLEASE EXPLAIN® _..................................�. .... ,.... �I... ROUTING INFORMATION Date PLEASE PRINT AND SIGN .......................__ _.........._w_.........................................................................................................................._............................................................................................................. ............................. ........................................................................................................ .................................................................................................................................................................................................................................... PRINT:T' rg� ®d by: APPROVAL Y I August 29, 2023 1 09®Oo ED ........ �.n._ n ..,,.... ,.,., SIGNATURE: August 29, 202`3PRI0T �_.. � ...,.... ....... SUBMITTED TO SK MANAGEMENT SIGNATURE ....................................................______ ___ ......... ......... ......... ........ ......... ........ ......... ups SUBMITTED TO CITY ATTORNEY August 30, 2023 ! 19 2S 2I SIGNATURE: .... . „ ......... ... PRINT: APPROVAL BY ASSISTANT CITY MANAGER SIGNATURE: ............ PRINT: ART NORIEGA RECEIVED BY CITY MANAGER August 31, 2023 l 09007 e S E6 uSIynedby. SIGNATURE: ...............______ -- ......... ......... ......... ........ ......... ......... ......_............................. ......: ': .eaw � ,,, r.,,, PRINT: 1) ONE ORIGINAL TO CITY CLERK, SIGNATURE: 2) ONE COPY TO CITY ATTORNEY'S OFFICE, PRINT: SIGNATURE. 3) REMAINING ORIGINAL(S)TO ORIGINATING DEPARTMENT PRINT: SIGNATURE: MEMORANDUM OF AGREEMENT URBAN AREA SECURITY INITIATIVE FY 2022 "Monroe County" Agreement Number: R0588 FAIN Number: EMW-2022-SS-00029-S01 CFDA#: 97.067 This Agreement is entered into this 31 day of................. August 2023, by and between the City of Miami, a municipal corporation of the State of Florida, (the"Sponsoring Agency") and Monroe County, (the"Participating Agency"). RECITALS WHEREAS,the U.S. Department of Homeland Security(USDHS)is providing financial assistance to the Miami urban area in the amount$14,012,500 dollars through the Urban Area Security Initiative(UASI) Grant Program 2022; and WHEREAS, the Sponsoring Agency is the coordinating agent for the Miami UASI Grant Program 2022; and WHEREAS, as the USDHS requires that the urban areas selected for funding take a regional metropolitan area approach to the development and implementation of the UASI Grant Program 2022 and involve core cities, core counties, contiguous jurisdictions, mutual aid partners, and State agencies; and WHEREAS, the 2022 Urban Area has been defined Miami and Ft. Lauderdale collectively and anticipates sub-granting a portion of the UASI funds in accordance with the grant requirements; and WHEREAS,the City Commission, by Resolution No. R-23-0095.adopted on,February 23.2023. has authorized the City Manager to enter into this Agreement with each participating agency on behalf of the City of Miami;and WHEREAS, the Sponsoring Agency wishes to work with the participating agencies through the Urban Area Working Group process to enhance Miami and its surrounding jurisdictions ability to respond to a terrorist threat or act. NOW THEREFORE, in consideration of the foregoing, the parties hereto agree as follow: i I. PURPOSE A. This Agreement delineates responsibilities of the Sponsoring Agency and the Participating Agencies for activities under the UASI Grant Program 2022 which was made available by the U.S. Department of Homeland Security and the State of Florida Division of Emergency Management(FDEM). B. This Agreement serves as the Scope of Work between the Participating Agency and the Sponsoring Agency. II.SCOPE A. The provisions of this Agreement apply to UASI Grant Program 2022 activities to be performed at the request of the federal government, provided at the option of the Sponsoring Agency, and in conjunction with, preparation for, or in anticipation of, a major disaster or emergency related to terrorism and or weapons of mass destruction. B. No provision in this Agreement limits the activities of the Urban Area Working Group or its Sponsoring Agency in performing local and state functions. III.DEFINITIONS A. Critical Infrastructure: Any system or asset that if attacked would result in catastrophic loss of life and/or catastrophic economic loss management of resources (including systems for classifying types of resources); qualifications and certification; and the collection, tracking, and reporting of incident information and incident resources. B. Core County: The County within which the core city is geographically located. The core city is the City of Miami. C. UASI Grant Program 2022: The UASI Grant Program 2022 reflects the intent of Congress and the Administration to enhance and quantify the preparedness of the nation to combat terrorism and continues to address the unique equipment,training,planning,organization and exercise needs of large high threat urban areas, and program activities must involve coordination by the identified core city, core county/counties, and the respective State Administrative Agency. Funding for the UASI Grant Program 2022 was appropriated by U,S. Congress and is authorized by Public Law 108-11, the Emergency Wartime Supplemental Appropriations Act, 2003. The funding will aid in building an enhanced and sustainable capacity to plan, prevent, protect, mitigate, respond to, and recover from threats or acts of terrorism for the selected urban areas. D. National Incident Management System (NIMS): This system will provide a consistent nationwide approach for federal,state, and local governments to work effectively and efficiently together to prepare for, respond to, and recover from domestic incidents, regardless of cause, size, or complexity. To 2 a t provide for interoperability and compatibility among Federal, State,and local capabilities,the NIMS will include a core set of concepts, principles, terminology, and technologies covering the incident command system; multi-agency coordination systems; unified command and training. E. Urban Area Working Group (UAWG): The State Administrating Agency Point of Contact (SAA POC) must work through the Mayor/CEOs from all other jurisdictions within the defined urban area to identify POCs from these jurisdictions to serve on the Urban Area Working Group. The Urban Area Working Group will be responsible for coordinating development and implementation of all program elements, including the urban area assessment,strategy development,and any direct services that are delivered by the grant. F„ Urban Area: An urban area is limited to inclusion of jurisdictions contiguous to the core city and county/counties, or with which the core city or county/counties have established formal mutual aid agreements. IV. SPONSORING AGENCY SHALL BE RESPONSIBLE FOR. A. Providing an administrative department, which shall be the City of Miami Fire-Rescue Department, authorized to carry out the herein agreed upon responsibilities of the Sponsoring Agency. B. Coordinating with named counties and cities,with the respective State Administrative Agency,and with the FDEM and USDHS. C. Conducting a comprehensive Urban Area Assessment, which will in turn guide the development of an Urban Area Stakeholder Preparedness Review. D. Ensuring the participation of the following critical players in the assessment and strategy development process: law enforcement, emergency medical services, emergency management, the fire service, hazardous materials, public works, governmental administrative, public safety communications, healthcare and public health. E. Developing a comprehensive Urban Area Stakeholder Preparedness Review and submit to the SAA POC. F. Complying with the requirements or statutory objectives of federal law as stipulated in"Exhibit#1". G. Ensuring satisfactory progress toward the goals or objectives stipulated in "Exhibit#1". H. Following grant agreement requirements and/or special conditions as stipulated in"Exhibit#1". 3 i I. Submitting required reports. V. THE PARTICIPATING AGENCIES SHALL BE RESPONSIBLE FOR: A. Providing an administrative department, which shall be the main liaison and partner with the City of Miami Fire-Rescue Department, authorized to carry out the herein agreed upon responsibilities of the Sponsoring Agency, B. Participating Agencies and any sub-grantees must abide by the grant requirements including budget authorizations, required accounting and reporting expenditures, proper use of funds, and tracking of assets as stipulated in"Exhibit#1". C. Submitting quarterly reports to the City of Miami detailing the progress of projects to include direct purchases of equipment or services as stipulated in"Exhibit#1". D. Complying with all UASI Grant Program 2022 requirements as stipulated in"Exhibit#1". E. Participating as a member of the Urban Area Working Group to include coordinating with and assisting the City of Miami in conducting a comprehensive Urban Area Assessment, which in turn will guide development of an Urban Area Stakeholder Preparedness Review. F. Ensuring the participation of the following critical players in the assessment and Stakeholder Preparedness Review development process: law enforcement, emergency medical services, emergency management, the fire service, hazardous materials, public works, governmental administrative, public safety communications, healthcare and public health. G. Assisting the sponsoring agency in development of a comprehensive Urban Area assessment and Stakeholder Preparedness Review. H. Complying with the requirements or statutory objectives of federal law as stipulated in"Exhibit 91". I. Ensuring satisfactory progress toward the goals or objectives as stipulated in"Exhibit#1". J. Submitting required reports as prescribed by the Sponsoring Agency as stipulated in"Exhibit#1", K. Maintaining an equipment inventory of UASI purchased items. L. Ensure that equipment obtained from the UASI Grant Program 2022, as identified in "Exhibit#2", is readily available for use by personnel trained to use such equipment for actual emergencies, special 4 events or exercises. Also, ensure that such equipment is readily available for onsite monitoring by DHS, FDEM, and the Sponsoring Agency. If the Participating Agency is incapable of staffing the equipment, such equipment shall be made available to another Participating Agency for use during any actual emergencies, special events or exercises. Failure to ensure equipment availability may result in loss of funding and/or equipment to the Participating Agency. M. All equipment obtained from the UASI Grant Program 2022, as identified in "Exhibit 2", is the sole responsibility of the receiving agency. This includes, where applicable, maintenance, replacement, training on equipment, and insuring of equipment and personnel, and compliance with intra-agency auditing requirements. VI.THE SPONSORING AGENCY AND THE PARTICIPATING AGENCY AGREE: A. That funding acquired and identified for the Urban Area Security Initiative will be administered solely by the Sponsoring Agency. B. The Participating Agencies will provide financial and performance reports to the sponsoring agency in a timely fashion. The Sponsoring Agency will prepare consolidated reports for submission to the State of Florida as stipulated in"Exhibit 1". C. The Sponsoring Agency is not responsible for personnel salaries, benefits, workers compensation or time related issues of the Participating Agency personnel. D. The Sponsoring Agency and Participating Agency are subdivisions as defined in Section 768.28, Florida Statutes, and each party agrees to be fully responsible for the respective acts and omissions of its agents or employees to the extent permitted by law. Nothing herein is intended to serve as a waiver of sovereign immunity by any party to which sovereign immunity may be applicable. Nothing herein shall be construed as consent by a municipality, state agency or subdivision of the State of Florida to be sued by third parties in any manner arising out of this Agreement or any other contract. E. This is a reimbursement grant that requires the Participating Agencies to purchase, receive, and pay invoices in full for equipment, services, and allowable personnel costs PRIOR to submitting the same for reimbursement to the Sponsoring Agency. VII. FINANCIAL AGREEMENTS A. Financial and Compliance Audit Report: Recipients that expend $750,000 or more of Federal funds during their fiscal year are required to submit an organization-wide financial and compliance audit report. The audit must be performed in accordance with the U.S. General Accounting Office Government Auditing Standards and 2 CFR 200. 5 I i I i B. The Secretary of Homeland Security and the Comptroller General of the United States shall have access to any books, documents, and records of recipients of UASI Grant Program 2022 assistance for audit and examination purposes, provided that,in the opinion of the Secretary of Homeland Security or the Comptroller General, these documents are related to the receipt or use of such assistance. The grantee will also give the sponsoring agency or the Comptroller General, through any authorized representative, access to and the right to examine all records, books, papers or documents related to the grant. C. Financial Status Reports are due within 14 days after the end of each calendar quarter.A report must be submitted for every quarter that the award is active, including partial calendar quarters, as well as for periods where no grant activity occurs as stipulated in"Exhibit 1". D. Submit progress reports to describe progress to date in implementing the grant and its impact on homeland security in the state. E. All financial commitments herein are made subject to the availability of funds and the continued mutual agreements of the parties as identified in"Exhibit 2". Vill. CONDITIONS,AMENDMENTS,AND TERMINATION A. The Participating Agency will not illegally discriminate against any employee or applicant for employment on the grounds of.race,color, religion, sex, age, or national origin in fulfilling any and all obligations under this Agreement. B. Any provision of this Agreement later found to be in conflict with Federal law or regulation,or invalidated by a court of competent jurisdiction, shall be considered inoperable and/or superseded by that law or regulation. Any provision found inoperable is severable from this Agreement, and the remainder of the Agreement shall remain in full force and effect. C. This Agreement may be terminated by either party on thirty (30) days written notice to the other party at the address furnished by the parties to one another to receive notices under this agreement or if no address is specified, to the address of the parties' signatory executing this contract. D. This Agreement shall be considered the full and complete agreement between the undersigned parties and shall supersede any prior Memorandum of Agreement among the parties, written or oral, except for any executory obligations that have not been fulfilled. 6 E i E. This Agreement will end on June 30, 2024, unless otherwise extended, by a written amendment duly approved and executed prior to June 30, 2024, unless otherwise extended, at which time the parties may agree to renew the association. Renewal will be based on evaluation of the Sponsoring Agency's ability to conform to procedures,training and equipment standards as prescribed by the grant. IX. MISCELLANEOUS OVERALL Counterparts)Electronic Signatures. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, and such counterparts shall together constitute but one and the same Agreement. The parties shall be entitled to sign and transmit an electronic signature of this Agreement(whether by facsimile, PDF or other email transmission),which signature shall be binding on the party whose name is contained therein.Any party providing an electronic signature agrees to promptly execute and deliver to the other parties an original signed Agreement upon request. SPONSORING AGENCY THE CITY OF MIAMI,a municipal Corporation of the State of Florida ATTEST: DocuSigned by: ned b "�pncuSi g Ye jug' �^p"k`�. ��—DocuSigned by: F9, BY: °'p BY: Vtt Todd B. Hannon Arthur Noriega City Clerk City Manager APPROVED AS TO FORM AND APPROVED AS TO INSURANCE CORRECTNESS: REQUIREMENTS: Ei ocuSigned by: DS DocuSigned by: F�FF9pAF5FE04fi7 BY, Victoria Mendez Ann-Marie Sharpe, Director City Attorney Department of Risk Management 7 PARTICIPATING AGENCY "(sub-recipient " Board of County Commissioners of Monroe County, Florida t w jj�' W in Madok, Clerk BY- Name: Pamela Hancock NAME: Holly Merrill Raschein ._......_...................................................................................................................._..._ ......... Deputy Clerk Title: TITLE: Mayor Pro Tern ....................................................................................... _,u.. ............ FID#: 59-6000749 DUNS: 073876757 APPROVED AS TO FORM AND CORRECTNESS: Participating Agency Attorney Christina Cory Date:6.29.23 8 AGENDA ITEM SUMMARY FORMo File ID: #13250 CA IIIVI. Date: 01/09/2023 Requesting Department: Department of Fire,- Rescue Commission Meeting Date: 02/23/2023 Sponsored By: District Impacted: All Type: Resolution Subject: Special Revenue Project- USAI Grant Program 2022-Fire-Rescue Purpose of Item: Resolution to establish a Special Revenue Project entitled "Urban Area Security Initiative ("UASI") Grant Program FY 2022", appropriating funds in the amount of $14,012,500.00 received from the Department of Homeland Security, passed directly through the State of Florida Division of Emergency Management, and authorizing the City Manager to execute Memoranda of Agreements with contiguous partners, outlining their responsibilities in connection with their support of the UASI Project administered by the City of Miami Department of Fire-Rescue. Back round of Item: The United States Department of Homeland Security, through the State of Florida, Division of Emergency Management, has sub-granted the Urban Area Security Initiative ("UASI") Grant Program Fiscal Year 2022 to the City of Miami and contiguous partners in the amount of$14,012,500.00. This program targets homeland security funding to "high threat" urban areas in order to prevent, respond to, and recover from threats or acts of terrorism and other disasters of natural or man-made origin. These funds will be used, as stipulated by the grant, for the purchase of specialized equipment, to conduct exercises, training and administrative services, and for the development of the Urban Area Homeland Security Strategy, and other planning activities, needed to ensure a successful program. It is now appropriate to accept said grant award, establish a special revenue project, and appropriate said grant award therein. In addition, the City Commission authorizes the City Manager to execute Memoranda of Agreements with contiguous partners, Broward County Emergency Management, Broward County Sheriffs Office, the City of Coral Gables, the City of Coral Springs, the City of Fort Lauderdale, the City of Hialeah, the City of Hollywood, the City of Miami Beach, the City of Miami Gardens, the City of Miramar, the City of Pembroke Pines, the City of Sunrise, Miami-Dade County (Fire, Police and Emergency Management), Monroe County (Fire, Police and Emergency Management), Palm Beach County Emergency Management, Palm Beach County Sheriffs Office, the Village of Bal Harbour, the Village of Key Biscayne, and regional projects shared across the entire region that include the members listed above as well as Florida Department of Law Enforcement, setting forth the parties' responsibilities in connection with the development and support of the UASI Program FY 2022, which is administered by the City of Miami Department of Fire-Rescue. Budget Impact Analysis Item is Related to Revenue Item is an Expenditure Total Fiscal Impact: 14 012,500.00 Special Revenue Account No: 11100.189000.431000.0000.00000 Reviewed By Department of Fire-Rescue Ty McGann Fire Department Review Completed 01/10/2023 7:21 AM Department of Fire-Rescue Johnny Duran Fire Budget Review Completed 01/10/2023 7:37 AM Department of Fire-Rescue Eloy Garcia Fire Chief Review Completed 01/10/2023 8:00 AM Office of Management and Budget Pedro Lacret Budget Analyst Review Completed 01/11/2023 3:13 PM Office of Management and Budget Marie Gouin Budget Review Completed 01/11/2023 5:56 PM City Manager's Office Arthur Noriega V City Manager Review Completed 01/11/2023 6:57 PM Legislative Division Valentin J Alvarez Legislative Division Review Completed 01/20/2023 12:38 PM Office of the City Attorney Thomas M.Fossler ACA Review Completed 02/09/2023 3:11 PM Office of the City Attorney Victoria M6ndez Approved Form and Correctness Completed 02/10/202312:07 PM City Commission Nicole Ewan Meeting Completed 02/23/2023 9:00 AM Office of the Mayor Mayor's Office Signed by the Mayor Completed 03/02/2023 3:08 PM Office of the City Clerk City Clerk's Office Signed and Attested by the City Clerk Completed 03/02/2023 3:27 PM Office of the City Clerk City Clerk's Office Rendered Completed 03/02/2023 3:27 PM 0 City of Miami City Hall °scoop miss � 3500 Pan American Drive Legislation r� Miami,FL 33133 Resolution www.miamigov.com Enactment Number: R-23-0095 File Number: 13250 Final Action Date:212312023 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ESTABLISHING A NEW SPECIAL REVENUE PROJECT TITLED "URBAN AREA SECURITY INITIATIVE ('UASI') GRANT PROGRAM FISCAL YEAR 2022" AND APPROPRIATING FUNDS FOR THE OPERATION OF THE SAME IN THE AMOUNT OF $14,012,500.00 CONSISTING OF A GRANT FROM THE UNITED STATES DEPARTMENT OF HOMELAND SECURITY DIRECTLY TO THE STATE OF FLORIDA'S DIVISION OF EMERGENCY MANAGEMENT ("GRANT AWARD"); AUTHORIZING THE CITY MANAGER TO ACCEPT THE GRANT AWARD AND TO EXECUTE THE FEDERALLY-FUNDED SUBGRANT AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER NECESSARY DOCUMENTS, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, IN ORDER TO IMPLEMENT THE ACCEPTANCE OF AND COMPLIANCE WITH THE GRANT AWARD; AUTHORIZING THE CITY MANAGER TO EXTEND THE FISCAL YEAR 2022 UASI GRANT PROGRAM, AS NECESSARY; AUTHORIZING THE EXPENDITURE OF FUNDS TO VARIOUS GOVERNMENTAL AGENCIES DESIGNATED FOR HOMELAND SECURITY EXPENSES PURSUANT TO THE UASI GRANT GUIDELINES; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE MEMORANDA OF AGREEMENTS, IN SUBSTANTIALLY THE ATTACHED FORM, WITH CONTIGUOUS PARTNERS OF THE CITY OF MIAMI ("CITY") SETTING FORTH THE PARTIES' RESPONSIBILITIES IN CONNECTION WITH THE DEVELOPMENT AND SUPPORT OF THE UASI PROJECT ADMINISTERED BY THE CITY'S DEPARTMENT OF FIRE-RESCUE, CONTINGENT UPON FUNDING OF THE PROJECT BEING SECURED. WHEREAS, the United States Department of Homeland Security ("USDHS") is authorized by the Emergency Wartime Supplemental Appropriations Act of 2003 to provide funds to states for subsequent distribution to selected urban areas to address the unique equipment, training, planning, exercise, and operational needs for large urban areas and to assist states in building an enhanced and sustainable capacity to prevent, respond to, and recover from threats or acts of terrorism; and WHEREAS, the USDHS, through the State of Florida's Division of Emergency Management("FDEM"), has sub-granted an Urban Area Security Initiative ("UASI") Grant Program for Fiscal Year(TY") 2022 to the City of Miami ("City") in the amount of $14,012,500.00 ("Grant"); and WHEREAS, the City's Department of Fire-Rescue ("Fire") will use the Grant to continue to address the unique equipment, training, planning, exercise, and operational needs of the City and its contiguous partners and to continue building an enhanced and sustainable capacity to prevent, respond to, and recover from threats or acts of terrorism ("Project"); and WHEREAS, in accordance with the UASI Grant Program FY 2022, the attached Memoranda of Agreements ("MOAs") with the contiguous partners of the City, including Broward County Emergency Management, Broward County Sheriffs Office, the City of Coral Gables, the City of Coral Springs, the City of Fort Lauderdale, the City of Hialeah, the City of Hollywood, the City of Miami Beach, the City of Miami Gardens, the City of Miramar, the City of Pembroke Pines, the City of Sunrise, Miami-Dade County(Fire, Police and Emergency Management), Monroe County (Fire, Police and Emergency Management), Palm Beach County Emergency Management, Palm Beach County Sheriffs Office, the Village of Bal Harbour, the Village of Key Biscayne, and the Florida Department of Law Enforcement (collectively "Contiguous Partners"), will set forth the parties' responsibilities in connection with the development and support of the FY 2022 UASI Grant Program administered by Fire contingent upon funding of the Project being secured; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The following new Special Revenue Project is established and resources are appropriated as described below: FUND TITLE: UASI Grant Program Fiscal Year 2022 RESOURCES: USDHS directly to FDEM $14,012,500.00 APPROPRIATIONS: $14,012,500.00 Section 3. The City Manager is authorized' to accept the Grant and to execute the federally funded sub-grant agreement, in substantially the attached form, for the Project. Section 4. The City Manager is authorized' to negotiate and execute any and all other necessary documents, all in forms acceptable to the City Attorney, in order to implement the acceptance of and compliance with the Grant. Section 5. The City Manager is further authorized' to extend the FY 2022 UASI Grant Program, as necessary. Section 6. The City Manager is authorized' to execute MOAs, in substantially the attached form, with the Contiguous Partners of the City for the purpose of setting forth the parties' responsibilities in connection with the development and support of the FY 2022 UASI Grant Program administered by Fire, contingent upon funding of the Project being secured. Section 7. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions. 2 If the mayor does not sign this Resolution, it shall become effective at the end of ten (10)calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. APPROVED AS TO FORM AND CORRECTNESS: P na t3eZ, i #tor e...... . y .._ 2/10l2023 Aonxw at Number.Fi`bSt26 MI)M ALLY PUNDISO SUSAWARD AND GRANT AGRIIISIM ft 2 C.F.R.§200.1 slutee that a"subaward may be pmvldti t w oug h any tom of least agreement including an affrmnent W the pass-VmO enMy a mWdere a bQnbad." As darned by 2 C.F.R.VW.1,'pap-tteowh eni E dea a moans%wo edwal*Wfs(fiat provi subward to a tgU�lpwto*ww out part of;I f 04*w PrOgteM, As deMed by 2 C.p'A$200.1,"Oub-RsclpfenP mom°n non-Federal e"that reoshm a stbmrd fom s pu&through muly to parry out part of a Federal awsrIO As ddtrred by C.t;R.$200.1,"FedoW award'moans"Federal Snanoiaf assidw%m®theta non-I%derat entity reoefves dNeo(ty f m a Federal swaOm Vency or indkedyrfrbm a pew400uph an ft As defined by 2 G.F.P.PMT,OeubvwaKr means%h thwmM pmvklsd by a psss-IhmWh on*to a Sub. Recipient forte SuWiedplwM Weary out part of a Fadamf ewwd rebeivsd by the pesv*rovh endify' 11w*d*yft I M)"Is lamMded pwwint to 2 CAM§200: euf�tool�ent�name: clt�at amf rl�_fz � Si b-R�lplenNs unkfue entry Wentlfler FWord Awwd Iden0callon Number(F 4W. EKtA-2Q= 1)2Mni Fadwef AwaM(Tate: .-Q ,.... 5ubavi&d Par W.of Performance,SW and Ernd late: Amcwnt of Federal JUKIS Ob OW..bY thla ABNaerrlent A14,012.600.00 Total Amotwrt of Federal Fund&Obkaie4 tithe Sub-Redplent by thepass4hmugh wft to hoUlo fhi$Agmernem ToWAmaantofthe FedwW Avard commilled tatl o SuWtoolOrd by the pass•tb"h A04: t ederaf award W*d deealpton(sae FFAT'A): Home of Fedtni awarft gooW, QftL of Homland 8eraik. Name of paeWhmush entlly: FL..WOW d9mmerai Mmt. Comsat bditm&m for the pass*rcuo eallh►: Tallalhossee.Fkwda BM Asia tanoo Wras.Nuumbor and Tide 97. tame ,8eautiM Ldhoftr to emrd le RM Indked cost rags forthe FedsW sward: i TFI1S AGRSSMENT is entered Into by the State of Plorada,Division of Smergenoy Management,with hsootiarters in TaEi Assee,Florida(hereinafter homed to as the"I Ivlelonp),and filly of MiaMl(Fire Rescue),(harainafter'referrod to as the"Sub.Rsoiplent"). Vorthe purposes of this Agreement,the Otvtsion serves as the pawtbrough entity foe'a'rioderal award,and the Sub-Reclplenf somreo ae the recipient of a aulmwxr i, THIS AGREEMENT IS ANTERED INTO BASED ON T.HF.FOLLOWING t�6tESWATIi:YNS: A, The Sub Redple*raprosents that It Is.f*qualK4ed and eligible to,recelvo these grant furtde to provide the eervldas ldentlOed Herein; 3. The State of forida received these grant fund mm the FadaM govemment,and the Atviakm has fhe authodVfo subgrant theme funds to tlta$ub-Roalplent upon the terms and©onditlons oudIned below:and, C, The Dlvislon has statutory Authority to disburse the NndaorYder this Agreement. THEREF)RE,the plvislon and the SubM apient some to the#allowing; (1) APPL.tg&ON,0F.ST'ATE LAW TO THl_S A JEE—EMEN 2 C.F.F .§200,302(a)provid".:"Iwsah state must oVend and o0ourd 11W the Federal -award in Mocmenoa with state k"and proaedurao for expmxllno and oocounting fir the state's own funds__" Thersfoce,section 21.0,071,Florida Statutes,entfHed'Agreements funded with federal or state aeststanae,"applies to thlo A&6m nt. tx`} LAM,AjiLES,i��c3t t�A 'icml�A bt 0LIrlM8, a, The Sub-Reelplent's performance under'-thls Agraemaht is subject to 2 C.F,R.Part 200,entitled"Uniform AdmiriWa1!V6 Ra iulremahts,Cost P00ples,and Audit'RequirementaJor Fade Awurda." b. As required by 8ectlon 216,971(1),Florida StatutsMhla Agreement Woirtdea: ; 1. A provlafan specifying as scope of work that clearly establlshab ft tasks that Sub Recipient(a-r3Wulred to peilonn, If. 'A provision dividing the.agreemment kft quantifiable urdis bf d'eliv4ablsd that must he r0ostved and accepted in writing by the Dlvlelon before payment. Eaoh deliverable mup't be dlreotty raiatod to.tfm rsoope of work and spe;Kythd ragvIred rrdnimum level of sWoe to be parformed and the afteria for evaluating the svccessha eompiatlon of each.dellvergble. ill. A provlslon speolfying the fine *I.consequences that apply It ties Sub. Reclplbnt falls to pwftxm.tho minlrnttm levgt of#Woe required by the agreement, IV. A provision.pedfyIng that the Sub."lent may expend funds only for allowable mats resulting from obiigaatlos 1'noutred du"the speoliled dgreement ppf lad. Y. A provlsion apecifying chat any balance ofunobllgated funds whloh I been advanced or pard must be rotundod to the Oivfth,. 2 , E Vt. A provision spe*ing that any funds paid In excses of the amount to which the Sub-Raclplont Is entltlad under the terms and condition of the agreement must be refunded to the Division, a In addition to the laragoing,the Sub-Aeolpient and the Division shall be governed by I appiloable State and Federal taws,rules and regulatlons,Including those Identified In Attachment D. Any express reference in this Agreement to a particular statute,rule,or regulation In no way Implies that no other statute,rule,or ragulatlon applies. M QQ e, In accordance with$eotlon 215.871(2),Florida Statutes,the Division's grant Manager ahall be responslble for enforcing performance of thls Agraftent's terms and conditions and shall serve as the Walon's ilateon with the Sub•Reoipient. As part of his/her duties,the Grant Manager for the Dlvislon shall: 1. Monitor and dooumant Sub-Redplent performance;and, II. Review and dooument all deliverables for wh loh the Sub-Reciptent request$ payment. b. The DtvliRW9 Grant Manager for-this Agreement Is.- Email,jsOft.&ksorAam,mltl 1dL-ga o. The name and address of the Representative of the Sub-Reclpient responsible for the adminfetratlot of this Agreement Is: Aest,Pre QhieiAc�rEer;_��a�eruala 444.$W2nd Avenue i th Floor Miami,K 3$130 Telephone:,; .aie.=, Fau: 306-4i64M l=mall; d, In the event that different representatives or addresses are designated by either party aft execution of this Agreement,notice of the mains,We and address of the new representative will be provided to the other party. (4) Tr%RW8ANQ,G©Nt)1jQN& TUs Agreement contains elf the terms and conditions agreed upon by the parties. (6) EXEC ION This Agreement may be executed in any number of counterparts,any one of which may be taken as art original. 3 R (0) M©DIFICATiQ ,, Either party may request modiflodon of the provisions of this Agreement. Changes whloh are agreed upon'shaii be valid only Mien In wdting,signed by asoh.of the parties,and attached to the original of No Agreement The Sub-Recipient shall perform the work In accordance with the-Budget and Swops of Work,Attachments A and 0 of this Agreemo t (6) PERIODGAFAMEEMMT. This Agreement shall begin upon execution by batty.parties and will end Doomber 31,2024 unless terrntnated earlier In accordanoe with the provisions of paragraph(17)of this Agreement, Coneisientwith the detANon of"pedod of performance'contained In 2 C.i:A§200.1,the term"pantod of agreament".r®fsrs to tho time during which the Sub-Recipient"may Incur now obligations to.carry out the work authadzed under"this AgrooM lit. In eocadance►VAlli g C.P.R.g2MO,1,the Sub-Rerlptant may receive reimbursement under this Agreement only for"aQowable costa Incurred during the period of perrorriranoa," In accordance with section 215.971(lXd),Florida fttutea,the Bub-Recipient may expend funds authodxe i by this Agresmsnt"only for allowable costa reavlting fmm obligations Invurred during" the period of agreement, (9) FUN13ING a. This Is a cost-reimbursement Agreement,subject to the avallablilty of funds b, The Stale of plodda's parliamance and obligation to pay unddr tile Agreement Is contingent upon an anniW appnipdation-by the LsplslaUnia,and suljeot to any madlfica€fon in awordanee with etcher Chapterlt&Flodda.Statutes,orthe Merida Consti coon. o, The Olvlsloh will reirnbcrrse-Ute,SufWeclplent Y for alowabla costa Incurred by the Sub-Redplent In the successful compWilan-of each deliverable. The maAenum r0imbursement amount. i`or each clellvermblo.Is oWilned In Ahaahmeht A and S of this Agreamenrt(48udoet anrt!Soups of Worle). The mmrbnum ralmbwAenterrt amount far The erKf"of this Agreement to$14,01000.00. d, *As required by 2 C.F.R.§200.416(a),any mutest ior.payment under this Agreement must Include a caprttftoatlon,Waned by pry tales o.lj.authgrjMd Im(saaftx�e§ub-Recidant... which reads as follaws; "By signiing this report,t cardfy to the best of my knowiedga and b6lief thaf the report-fa true,ctomplata,And aeomrate,and the expenditures,disbursements and cash receipts are for the purposes and abjadJves set forth In.the terms and conditions of the federal award. i em aware that any €also,ficMus,or fraudulent lnfiarmatlori,nor the omisslorf of any material fact,may subjeot me to orlmhal, cM or aitmlAWrall"penaltiee"for fraud,false stat+emenle,false,clalmu or rwisa,(U,S,"a TRIe is, Secr8on 1001 and'1W.."31,Sections 3718.3730 and 18014812)." e. 'The Division wIII review anyrequdet for reimbursement by compering the documentation provided by the Sub•Reclp4ht against a parfonnance rr*aaure,outlined;in Atteohment S, that alearly dsgneates.- .4 1. The requirad minimum acaopfable level of service to be performed;and, it. The orlterls for evaluating the suaaessflrt completion of each dellverable, f, Ilia parfarmancs moasure required by seatlon 215.911(1)(b),Florida Statutes, remains oonelstent with the requtrement fora."performmance goats,whioh is defined In 2 C.F,R,§200.1 as "a target levo[of performance exprosesd as a tangible,moadurabla,Ojeotive,againetwh1oh sotuaT achlovament can be compared." It also remains consistent w0h the requirement,contalned In 2 C.P.R, §200.829,that the fOlvislon and the Sulu-Roolptent"relate financial data W performanoe goals and objectives of the Federal award." g. If authorized by the Federal Awarding Agency,than the Olvislon wilt relfturse the Sub-Rociplent for overtime expenses In accordance with 2 W,R.§200,430("Compansatlor"ersonal services")and 2 C,F.R.§200AM ("Gompensatlon—fringo banatlts"). If the Sub-Reolpient seeks reimbursement for overtime oxpenses for perlods when no work Is performed clue to vacawn,holklay, Illness,failure of 14 employer to provide sufficient work,or other similar cause(ee8 20 U.S.C, §207(s)(2)),then The Division wail treat the expense as a fringe benefit. 2 C.F.R.§200,431(a)defines Was benrAts+as"allowances and servers provided by employeee to their employees as componestlon in addition to regular salaries and wagaa" Fringe benefits are allowable under this Agreement as long as the benefits are reasonable and are required by law,Sub-Reclplent-rmptoyae agreement;or an asta8bIW policy of the Sub-Recipient. 2 C.FJR. §200,431(b)provides that the cost of kinge beneflte In the form of regutarcompensation paid to employees during perloda of authorized absences from lha Job, Bauch as for annual leave,family-related leave,slok leave,hoiidaye,court leave,military leave, sachInlstraflve(save,and other sWlar benoffta,are:allowable If all of the following criiorla are met, I. They are provided under establlshed written leave policies; 11, The costs are equitably allocated to all related activities,lncWding Federal awards,and, 10. The accounfing basis(csreh or acorual)selected for oosting each type of leave la wnsiafently followed by the non-Federal entity or specified grouping of employees, h. If audvdzed by the Federal Awarding Agency,then the UhAsion wilt reimburse the Sub-Reclplant for travet expenses in accordance with 2 OR.R,§200AM As required by the Referonce � guide for State Expenditures, reimbursement far travel must be in accordance vrfth seatlon 112.061, Florldo Statutes,whfoh Includes submission of Ute claim on the approved state travel voucher, if the Sub- Recipient seeks rekriburaement for travel casts thet exceed the amounts stated In section 112.081(8)Jb), Florida Stak tes($0 for braaldsA$11 for lunch,and$19 far dinner),Man the Sub•lkeolplont must provide documentation that., 1. The,costs are reasonable and do not exceed charges notmally allowed by the S'ub Redplent in its regular operations as a reault of the Sub•11041ptent's written ftvel policy;and, A. Participation of the individual in the travel Is necessary to the Federal award, 5 i. The Divislon'a grant manager,as required by section 216.871(2nc),Florida statutes, 61101111 teaoncile and verify all funds received against all Rands expended during the grant agreement period and produce a final redonalltailon report, "Ths final report must Identify any funds pald In excess of the expenditures Incurred by the Sub-Realplent. J. As deftned by 2 D.i",R,§200.1,the term Improper payment°means or Includes; L Any payment chat should not have been made or that was made In an incorrect amount(inoluding overpepants and undorpaymonts)under statutory,contractual, adminletrFative,or other legally applicable requirements;and, IL Any payment to an Ineligible party,any payment for an Ineligible good or servtce,any dupitoate payment,any payment for a good or aervice not tooelved(exropt for such paymants where authorized by low),any payment that does not amount for credit for applicable discounts,and any payment wiyere Insuffiolent er lack of documentation prevents a reviewer from tlisceming whether payment was proper, k. Any advance payment under this Agreement Is subject to aection 216.181(16), Florida Statutes,The amount of advanosd ands may not exceed the expected cash steeds of Sub» reolplent within the first ninety(90)days of the term of this Agreement,If an advents payment is requested,the budget data ion which the request Is based,and a Juotlficaflon statemw A shall be included with this Agreement as Indloated in Attachment E,Justification of Advance payment.Attachment R must epoolfy the amount of advance disbursement requested and provide an e)*nation of the neceselty for . and proposed use tithe funds. (101t COD i a. As raqulnad by 2 Q.F.R.§200,337,the Nderal awarding agency,Inspectors General, i the Comptroller general of the United States,and the 17tvielon,or any of their authorized representatives, I ! shalt enjoy the right of access to any documents,papers,or ether records of the Sub�Reolpientwhioh,are 1 pertinent to the Federal award,in order fo rnake audits,examinailons,excerpts,and transcriptp. T116 right of accee$also Includes timely and reasonablo aocess to the Sub-Reclplant's personnel for the purpose of Irsterview and discussion related to such documents, Finally,the right of access Is not limited to ft l p required raterr6on period but Taste as long as the records are retained. ' c b, As required by aeofts 20.055(0)(c)and 215,97($)(b),Florida Statutes,the Division, .; the Chlof lrlspetator General of the State of Florida,the Florida Auditor general,or any of their authorized c representatWs,shall enjoy the rlplit of access to any documents.financial statements,papers,or other moords of the Sub-Reciplent whloh are pertinent to this Agreement,In order to make audits, examinations,exaerp%.and transcripts. The ridhtof access also Includes timely grad reasonable mesa ioo the Sub-Reolplent'a personnel for the purpose of interview and disousslon related to such documents. j o. As required by 2 O.F.R.§200.334,the Sub.Reciplent shag retain sufficlent records to show Its compliance with the terms of this Agreement, as well as the compliance of all 6OWntraainre or consultants paid from funds under f1hIs Agreement for a period of three(0)years ltom the date of 6 subntdk"c1'etty��,.Onall eVendliurs�ryepporltC1��Tho ffoliaW p�;am t,F1�s,,1�iy:�au,,eptbwonl*.'ttc,.d.ftes Je )year rsq�;rHet(letif: ,1'h nnV7w nds,suP`WOng dodUm �fN4tAiVJ".r0doW and 9O dit no !t" ftrdl sty eeo(#a partin¢iit-to 4i Federal a�erd cruret ba caged Ibt a-perind tif'th*4 the fiefs ot'. .s ubmisoE�.oftt�ltrrat.�ex#�ralllfar:�rmpottor,�r t=oderra.t.awarde#mot are.�enew$d'qusrtsr�-or aitnu�y, from the dWA,dt'. tlto:eulunfsslan.dt lftcttaaYteflyprannual fhtahotal repA mpedy*6 rsport:®d to the F-ad&alawwft Yor0**fvughontity loft crass of*suWtacapIant'Ped4*aWwft cle at�tsss-thcxx�gli' tfes.rnuakrtat Omose any oftr regard retenUon.mqufretnetb upon-rwn.. -Federal errW". 1. #f iiy ri -�otdsnti .cetdtx o � ftw be.reubwd urfll all 8t oon,d*Pff►or sulk&Wnge bwo l ft the mwrds hays t Yoso)v®d and Andt aoaonUken. IL. WhOh- ie -P@dnal is iaflffe#to Wft.40a Federal"*Ong apmj,cogr4mt spray for ataflf.,m.ratght agency hry audit,:wM!zant agency tUrktdlrea wuia..or p rrRwufY- a IIV to eximd-ihd reter6on period:;. Roo*Rm mal ro "Df� _ P: psrtyeiiRf iit;aagutreti YM-Fe&Mfoft nubs*Wli*'tbr3. years der#tnal.disposKien, ki When rocbWsvim t nsferred to ormfvlatained.by th®F`eQerat'surdfo aymnoy dr`pm4hi * *ft ttm-3-ye aeon rftwmnvntle not apptl le to the'n9ri-Nderal only. v. 6tecords far progmm kmme txan$acgons aft r1w period otperfomatimIn voe..cesaa, rip must 7eport pt�iarre inb�rie attic per�id oaf Iorreaatce:Whew tttets�.aucli a quirwyrgai, ret+erffion Pad irCr the r pWWsN to W earrri qt t P trome W t fl m the erg of ft non-Fiadval an ft% � year jn which tie.programWom h earned. vi. fndlr%tOostWe propooela-arfd,eostvdkK%VoM plans.Ttb.p m ph-:Vp thellawlFtg Wm-of dotxErnerrts. !flies eu .i s Irfdirect cgreft Wih.mrpioO WN wet ellocahnn plans,and ww sImWr smutArq krrts df the.rate et wiloh a pw teuler group afmste►t8 t�r�frueaEiie'{ltu�t�i�ecotnpatsr- �4tiargebac>jc rs59a oP eibt�nptaeks tiNtge 1. -tr aEakimltfad ter negt�a�n. )Fthe prep rat,pier+,c�rufhef cx►tt�ufadarr:th fa�sttr�.ta 1� subMllbed taftta SWafAl oovehimerrt Oar ia'the paw-tft"h en*)to form ft bable for begoovon.0 The rate,then the 8"a.r.-Watt qri period for Re euppertfng r mt*4%ts: ft=the."— of&xh-,�rbrritetrion., :2. IP.tEot srafirnitfett tl�riegostetion, tPt proposed,f3tan,.of. oorripu€adon fmCi ilred #rs pe. rafa to to trig Bette E.4avam nE(or to {ass-throtigit erit�Y)t�'nap Pumost,them the.b-yom-reieMpn Pedod for the;lml ,*n..ar:cxxagut4bn and tts atrppcirtirtg reach ds stag from the r3pd.df`the fleoal year iar other arxn�ng ) onvscstt by die prx�pt,ply,ors ot.er.eotilpuGat 7 a i d. In accordance with 2 C.F.R.1200.336,the Federal awarding agancy must request transfer of oadain reaorde to Its custody from the Dlvislcn or the Sub•Reolplent when it datermines tl* the mwds possess long-tam retention value,However,In order to e4td duptlloats recordkeeping,the Federal awarding agency may make arrangements for the non-Federal entity to retain any records that suss oontinuously needed far joint use a, to a000rdame with 2 C.F.I.§200.3$6,the Divislon must Sys provide or accept paper verslona of,Agreement Information to and from the Sub-Pteciplent upon request. ff paper ooptes are submitted,then the Dfvlslon must not require more than sn original and two copies. When original records we eledmlo and cannot to altered,there Is no need to oreate and retain paper croploe. When origins records are paper,electronic verelom may be subetituted thnwgh the use of dupOwflon or other forme of electronic media provided that they are subject to perbdlo quality control revlewa,provide reasonable safeguards against alberafth and remain readable. f. As required by 2 C.F.R.§200,309(e):the t3"ealplent stag take reasonable measures to safeguard protected personally IdentMable Inilmnatlon and other fnformatlon the Federal awarding agenoy or the Dlviabn designates as seneltive or the Sub•Reolplant oonddens senaltive consWent with applicable Federal,state,local,and tribal lags regarding privacy and obligations of corsfidentiellty. g. Ftodda's Government in the Sunshine Low(Section 286.011,Florida Statutes) provides the citizens of Florida vdth a right of acme to govemmental proceedings and mandates three, basia requirererft(1)meetings of public boards or commissWe must be open to the public(2) reasonab4a notice of such mee fts must be given;end,(3)minutes of the meetinge must be taken and, promptly reoorded. The more receipt of pubilo Rinds by a private entity,standing alone,Is Irmultt ler►tto bring the entity within the ambit of fire open government requirements. However,the C-Ovemment)n the Sunshine Law applies to private entitles that provide services to govemrMntal aganeies and that act on behalf of those agencies in the agenoles'performance of thole pubilo duties, If a public agency delegates f}'c+a perbrmanae of Its public purpose in a private errNty,them,to the extent that prNste entity Is pwbrmbng that p011a purpose,the Government In the Sunshine Law applies. For w arnple,If a voluntw Ire department provides flreflghting services to a"rnrwaW entity and trees faclOtles and equipment pu hosed with public funds,then the Governmert In the Sunshine Law applies to board of directors for that volunteer fire department. Thus,to the extent that the Goverment In the Sunshine Law applies to the Bub-Rs*J ent based upon the f"s provided older this dement,the meetings of the Sul. Reotplenfe governing board or the meetings of any subcommittee making reoommarxlabons to the gaveming board may be subject to open government requirements. These meetings shah be publicly nowt,open to the public,and the mimics of all the meetings shall be public records,wallabte to the public to accordance with chapter 119,Florida Statutes. h. Florlds's Pubilo Records Law providee a right of amass to the recorde of the slate and local governments as well as to private entitles acting on their behalf. unless speOcally exampled 8 i m from d1solosure by the Legislature,all Material$made or received by a governmental agency(or a private arttity among on behalf of such an agency)In%Nunodon w1(h official bvolnees whloh aria used to perpetuate,oornmunicaV,or formallzo knowted9s qualify as public records subm to public inspection. Vie more reoelpt of public funds by a private entity,standing alone,le Insufflctent to bring that entity wlthtn the ambit of the public moord requirement% However,when a publia entity delegstas a public function to a privets anttty,the records generated by the private entity's perforrrutnc o of that duty become public r000rds. Thus,the nature and aoope of the serotcos provided by a private entity determine whether that entity to sating an behalf of a public agency and is therefore sublaot to the roqufremerrts of FloAda's Public Room*Law. 1, The Sub-ftalplent shall maintain all records for the Bub-Raalplent and for all subcontractors or consultant®to be paid Porn funds provided under this Agreement,Inoluding documentation of all program coats,In a form sufilalent to determine complIenoe with the requirements and objectives of the Budget and Scope of Work.AttaOment A and B.and all lather apDiloabl,e laws and regulations, IF THE CONTRACTOR. HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 118r FLORIDA STATU'I"ES, TO THE CONTRACTOR'S DUTY TO PROVID6 PUBLIC RECOR133 RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: (850)815-7671, Records@em.my'IQrlda.com,or 2555 Shumard Oak Boulevard, Ta(iahassee, FL 32889r �i t? UAlT3 a, The ISO-Raclpfent shelf comply with its audit requirements contained In 2 G,F.R Part 200,Bubpart F. b. In a000unttng fok the receipt and expenditure•of funds under thIsAgreownt,the Sub-Reciplent shalt follow Generally Accepted Accounting PrkWpfes("GAAAP"), As doflned by 2 C.F.R. §200.11 OOP"has the meaning speolRsd In accounting standards issued by the Government Accounting Staandardo Board(GASS)and the Rnan©lal Accounting Standards Boor!(PASB)." c, When conduothg an audit of the Sub-IReelpbanf e,performance under this rAgreement, ,the Division shall use Generally Awepted Government Auditing Standards rGAGAS"), As defined by 2 C.F.R.§200.1,GALAS,"also known as the.Yellow Book,means genomlfy aseepted govenamWaudlilm standards Issued by the Oomptroller General of the United States,which are applicable to flnenclal audit$." d. If err audit shows Met all or any poellon of the funds disbursed wero not spent In accordonoe with the conditions of this Agreement,ilia stub-Reolpl�rft shall be hold W16 for reimbursement to the pivialan of all funds net spent in acoordanceA with these applicable regulations and Agreement provisions within thirty days after the Division has notified the Sub•Reolplent of such non- compliance. 9 i e. The Sub-Reciplsnt shall have all audits completed by an independent auditor,which to defined In section 216.97(2)(I),Florida Statutes,as van Independent certiflsd pubile accountant licensed under chaptar M." The Independent audilorehall state thdtthe audit complied with the applicable provisions noted above. The audit must be received by the bivlelon no later then nine months from the and of the Sub•Reolplanea fiscal year. f. Tlie Sub»Reclptant shall wend c oples of reporting packages for audb conduoled In accordance with 2 C.F.R.Fart 200,by or on behalf of the Sub-Realplent,to the Division at the following aaddre$s: DEMSingleAu,diteenisr"odde.00m DR Office of the Irtspector'General 2566 Shumard Oak.Boulevard Tallahassee,Florida 32WR 2'00 g. The Sub-Reciplent shall sand the-Single Audit reporting packago and Form BF-SAC to the Federal Audit Gloadnehouse by submission online at: �ifl�a�d®1£��ua,g4v. h.. The Serb-Reciplent shall send any management letterissued by the auditor to the Division at the followihp eddr+ass: 'MSl gleA►fldi�lem.mvtl rida,c� -Office of the inspector General 2566 Bhumard Oak Boulevard Tallahassee,Florida 32396 2100 (12)13CEOFITS a. Consistent with-2 C.i~.ft.SWUM the Sub-Reciplen4 shall provide the Divistan with quarterly reports and a does-out report. These reporta shall Include the current status and pio®rasa by the Sub-Recipient and elf suboontraotors In oompietiro.the work.described In the ftoo of Mork and the expenditure oflunda under this Agreamont,in-addition to Any other information requested by the Division. b. tluairteriy reports are due to the Division no later than thirty(30)hays after the end of each quarter of the program year and shag be sent each quarter until submisslon of the close-out report. The endlra dates for each quarter of the,program year are M*h 31,June 00,Saptember 30,-and December 31. Q. The close-out report Is due 60 days after tsrminatlon of,thle Agreemant or 30 days after completlon-of the actIvltlos contained In thlelgraemont,whichever first oocure. d, If all required reports and copies are not sent to the Division or are not completed In a manner acceptable to the Dlvfsloh,then the PMslon.may withhold tlAhar.paymenle urdil they are 10 +completed or may take other action as stated In Paragraph(16)REMEDIES. "Acoeptable to the Division" means float the work product was completed M aceordance with the Budget and Scope of Work. e. The Sub-Reolplent shall provide additional program updates or information that may be reWlred by-the Division. f, The Sub-Redplent shall provide additional reports and blfonnadon Identified In Attachrmnt it. t:1�Is 4l+R�1'4 I� a. Conelstent with 2 C.F.R.§200,320 the Sub.Reraptent shall monitor Its performance under this Agreement,as well as that of Its subcontractors and/or constants who are pald from funds provided under this Agreement,to ensue that time soheduloe are being met,the Schedule of D] Ilverables curd Scope of Work are being acoompilshed wiHhln iN speollled time petlods,and other peftmnos goals are oetng achieved. A review eW be done for each funotion or eo ivlty In Atioarner t S Ito this Agreement and reported In the qu i teriy€sport. b, In addMon to reviews of audits,nuMoring procedures may Include,but not be Ilmited to,On-afte vlslts by Division aW Limited sops audits,and/or other procedures, The Sub-Reolptent agrees to comply and cooperate with any monitoring pr000dures/pmoessos deemed appropriate by the iivision. In the avant that the Division determines that a limited scope audit of the Sut}Rsdplent Is app mpdate,the Laub-Recipient agrees to comply with any additional lrh Wobns provided by the Division to the Sub-Redplent regarding such audit, 7be SutrRedplent furdter agrees to aompty and cooperate wl(h any tospeotlons,nevlewa,InvestigeUm or audit doomed necessary by the Florida Chlef Mnenclal Qflloet or Auditor General. In addition,the DMsion iota moMor the performance and financial n rage rnent by the$ub-RWplent throughout the vantracrt term to ensure timely completion of all tasks. (14W6kLa a. Unless S"eclplant is a Stain agency or subdivislon,as defined In sec Ion 768.28(2),Florida Statutes,the Sub-Reolplert is solely responsible to parties It deals with In carrying out the terms of this Agreement;as authorized by section 788.25(ift Flodde Statutes►Sub-Relptent shall hold the DMsion harmlesa agahtst all elms of whatever natura by third par Des arising from the work port mwoe under this Agreement. For pugm"of this Agreement,Sub-Redplent agrees V"It Is not an employee or agent of the Division but is an Independent conbeator. b. Ae teaulred by eeWon 766.2809),Flotada Statutes,any$ub-Redplerit which lea &tom aglency or subdivision,as deflne i In section 768,28(2),Fbrida Statutes,agrees io be Orly responelbte for its negligent or tortlours ants or omissions which result In daims or autis agalrert the Divlslon,and agrees to tie kible for any damages proadmatiely caused by the elate or omissions to the erQent set forth In Section 7 68.28,FIGrW Statutes, Nothing herein Is InWWod to serve as a waiver of sovereign Immunity by any Oub•Reolplent to which sovereign Immunity applies. Nothing herein shall be oonstrued as oorhsanb by a state agency or subdivision or the Stabs of Florida to be sued by third parties In any matteradaing out of any comet. 11 u i a o. As defined in aectton 200,310 Insurance Coverage:The nonfederal entity must,.st a minimum,provide the equivafontlneumnce coverage for real property and equipment acquired or Improved with Pederal funds as provided to property owned by the non-pederal entity.Pederally-owned property need not be Insured Was required by the terms and conditions of the Federal award. ('lMP .FAULT if any of the following events occur e9vents of Default"),all obligations on the part of the Division to make further payment of funds ahall is mInete and the Division has the option to exercise any of its remedies eat forth to paragraph(If ,however, the Division may make payments or partial payments aflsrany l5vents*f Default without sawing the right to exercise such remedies,and without becoming liable to make any further payment if: a. Any warranty or representation made by the Sub-Roclplent In this Agreetnerrt or any previous agreement with the Olvlslon is or becomoa false or misleadtng In any respect,or W the Sub- Recipient fails to heap or i*Konn any of the obligations,terms or covenants In dtle Agreement or any previous agreaniont with the Division and has not cured them Intlmely fashion,or Is unewe or unwilliN to most NB obligations under this Agreement; b. Material adverse changes+000ur In the finenolal oondltion of the'80-ftcIplent at any time during the term of this Agreement,and the Sub-Recipient falls to aura this adverse ahangovAthin Wily days from the date written notlae is sent by the Division,, c, Any reports mgolred by thls Agreemant heve not tin submitted to the Dlvislon or have been submitted with inoonwo Inoomplete,or InsuffloW Informgtion;or, d. The Sub�Reciplent has failed to parform and complete on time any of Its obligations under thlo Agmetnent, if an!~vent of Default ocours,then the Divlsfon shall,after thirty calendar days written nalles to the auk-Asolplenl and upon tho Sub-Redplent`s falitire to cure within those thirty dam,exerroo-O any one or more of the following remedies,elther aonourrenlly or conaecutively: a. Terminate this Agreement,provided that the Bub-Redplent Is given si least:thirty days priorwi tton notice of the termination. no notice shall be affective when placed In the United States,first Glass mall,postage prepald,by registared or ctertlfled mall-return recelpt requested,to the address In paragraph(3)herein; b. Segln an appropriets legal or equitable action to enforce performance of this Agreement; a. Withhold or suspend payment of all or any part ofa requost for payment; d. Require that tho Sub-Reolplont refund to the Division any monies used for Ineligible p►trposae under the laws,rules and regulations governing the use of these(sands. e. Exercise ony corrective or remedial actions,to include but not be limited to: 12 i a 1. Request additional Information from the Sub-Raciplentto determine IN Masons for or the extent of non-compliance or lack of parformance, 11. Issue a written warning to advise chat more serious meaeures may be taken If the situation Is not oorreatei, 10. Advise the Sub Reolplent to suspend,discontinue or refrain from Incurring costs for any raodvitiee la question& iv. Requlto the dub-Recipient to rolmbutse the Division forth amount of costs Incurred for any Items detem 6d to be Ineligible; f. The Division may Admintstratively dose an Agreement.The Division may use the admfnisfrfvo close-out process whan a Sub•Reclplent is not resp*nalve to reasonable efforts to 001lettt required reports heeded to complete the standard close-out process.The Division vr1111 make three written altempte to collect required reports before initiating adrrtinIstnetive close-out,In addition,If an agreement ie adminlstrativelY closed,the Division may decide to Impobe ramodles for noncompliance per 2 C.1=.R. 9 200.339,oonsIder this Information In mvlewing future award applications,or apply speolal conditions to exls:11%or future awards,It the Division neods to admini ttratIvely close an agreement,this may negat►velyfrnpact a Bub Keoiplenfs abiilty to obtain Mute funding. g. 1Mxerclse any other tthte or remodles which maybe available under law, Pursuing any of the above remedies will not stop the Division from pureuing any other remedies to this Agreement or provided at law or in equdty. tf the Division waives any right or remady to this Agreement or Via to Insist on striat performance by the Sub-Recipient,it Will not a$wot,extend or waive any other right or remedy of the Division,orrrfPeot the later wwrclse of the same right or remedy by the MkIon for any other default by the Sub•Rovlplent, a. The Division may terminate thls Agreement for cause after thirty days(30)when nogoo, Cause can Include misuse of Wridu,fraud,laok of c ompllahos with-applicable roles,lava and regulations,failure to perform on time,and refusAl by the$ub-Reolplent to permit publlo access to any document,paper,letter,cr other moterfal subject to dleolosure under chapter 110,Florida Statutse,as amended. b, The Division may terminate this Agreement for cause after rejecting an eppew submitted due to noncomptlanos,nonactivity,and/Or a lack of expenditures for four(d)consaautive quarterly rtaporting periods. o. The Division may terminate this Agreement for convenience or when it detem4nes,In b solo discretion,that continuing the Agreement would not produce beneficial results In line with tM further osxpendlture of ttrnds,by providing the Sub•R,aoiplent with thirty caiender days prior written notlOff. d. The parties may agree to terminate this Agreement for their mtitual oonventenee through a written smandment of this Agr oment. The amendment will state the effootive data of the tarmhe llon and the prmedurea for proper olossout of the Agreement, P {{ a 1 1 a. In the event that thla Agreement to tormtnated,tho SubAeclplentwlll not incur new obligations for the terminated portion of the Agreement after the Elub»Redpient has received the notification of terminetlon. The Sub-Naoipient will cancel as many outstanding obligntlons as possible, Costs Incurred after moelpt of the termination notice will bo dleallowed. The Sub-Reolplent shall not b6 relieved of liability to the 10lvlsion becauso of any breach of Agreement by the SubYReolplent. The Olvlslon may,to the extent auttaofted bylaw,withhold paymente to the Sub•Reciptent for the purpose of setrobf until the whet amount of damages due the DIVWc tr firm the Sub-Rec1plent Is determined. (18)PROCURENIgg a. The Sub-Recipient shalt ansurs that any procurement Involving funds authorized by the Agreement complies wild)all applicable federal and state lewa and regulations,to Include 2 COY R. §§200.318 through 200.327 as well as Appendix ll to 2 t .f.R.Part 200(entilied"Contract provisions for Non-Federal Entity Contracts Under federal Awards"). b, As required by 2 G.F.R.§200.310(1),the Sub-Radplent shall"maintain records sufficient to dotal]the history of f roourement. These roovrde Mf Include but are not necessarify IltNted to the following; rationale for the method of prowrement,selection of contract iypa,oantraotor soleatton or reJactlont and the basis for the contract price.° o. As required by 2 G.F.R.§200.310),the Sub-Reciptarit shall"maintain overalghtto ensure that contracture perform In acconlar►ce with the terms,conditions,and speofflcat]ons of their eontroote or purchase orders," In order to demonstrate complianoa with this requirement,the Sub- Recipient shell Owment,in Its quarterly report to the Division,the progress of any and of suboorttractors peribnning work undor this Agreement, d. Exospt for procurements by mioro•purohases pursuant to 2 C.RR.§200.320(ax9)or procurements by small purchase procedures pursuant to 2 C,F.R,§200,320(ax2),It the Sulu-Reoipient chooses to subcontraot any of the work required under this Agreement,then the SLO-Reotplent shall f®rward to the Division a copy of any sollet6etlon(whether oompstltive or non»aompetitivo)at least ton(10) days prior to the publication or communloailon of tho solieltation. The Division shall review the solicb0on and provide comments,if any,to the 3ubAedpient within seven(7)business days. Consistent with 2 C.i R,§200:326,the Ohdolon will rovtew the solirbtion foroompflanca with the procurement standards - Aullined to 2 C.F.R.§200.310 through 200.327 as well as Appendix if to 2 C.RR.Fart 200. Consistent with 2 C.F.R.§200.316(k),the Division wlll not substitute Its Judgment for that of the Sub-Redplent, While Ow Sub-Reclplont does not need the approvol of the Division in order to publish a competifive solloitatlom thjs review may callow the t0irrtafon to Identify deficlendes in the vendor requirements or In the commodity or esrvice speolfoatlans. The DIvlskan'e revlow and comments shall not ocnatltuts an approval of the soilaltatlon. Regardlass of the Olvlsion's review,the Sub-Recipient remains bound by all applloabte laws, regulration%and agroament terms, If during its review the Iilvlslon Identlfles any deftde"des,than the Divlslan shall rromrtrunlcate those defloiencles to the Sub-Rocipfent a3 quickly as possible within ttss 14 r seven(7)busmose day window outlined above. if the Sub-Ractplent publishes a competitive solfoltation after rocelvlag ornaments from the D(vlslon that**solicitation Is deflulent;Ilion the Oivislon may: I. Terminate this Agreemni In a000rdence with the provisions outlined In paragraph(47)above;and. 11. Refuse to rely bumse the Sub-Realplent ftr any wets associated wUh that sollcitation. 8. Exoept for procturements by micro»pwtb ass pursuant to 2 O.F.R.§200.320(a)(1)or procurements by small purohage proosdurea pursuant to 2 C.F.R.§200.820(a)(2),If the Sub-Recipient chooses to subcontract any of 1he-work required undor thieAgreement then the$W Reolpient shah forward to the Olvfelon a vopy of any contemplated contraol pllor to contract execution. The Division shall review the unexeouted contreot and provide comments,If any,to U%Sub-Roolplentwithln seven(7) business days. Consistent with 2 O,F.R.§200.325,tho O(vislon will review the unaxoouted oontraot for compiiancG wit i the procurement standards oufllned In 2 C.F.R.§200.31 g through 200.327 as wallas Appendix 11 to 2 O.F.R.Part 200. Consistent with 2 O.F.R.§200.818(k),the Division will not substitute Its iudarnent for that of the Sub-Reclplent. While the Sub-Rodplent does not need the appnaysl of the iivision in order to exacxtts a subcontract,this review may allow the Vvlalon to Identlly detlotsnoies In the terms and oonditlorts of the subcontract as well as tlaltcienoles In the procurement process that led to the subcontract. The 131vislon's review and comments shall not Wistituts an Approval of the subcontract. ftardless of the DlvEalan's review,the Sub•Realplent moraine bound by of applloabls taws,regulations, and agresmont terms. If during Its ravfew,the Division Identifies any deftlenales,then the Division shall oammunlcats thaw deflcclenoles to the A"solplent es quickly so possible within the seven(7)business day window outlined Above, if the Sub•Roolptent exacutoo a sttboonfract after receiving a�communtoatibn from the Division that the subcontract is non-wrnpllant,then the Olyloloii may; 1. Terminots thle Agreormant In accordance with the provisions outlinod In Paragraph(97)above;and, 11. Refuse to reimburse ft Sub-Reolplent for any costs assoclatod with that subcontract. f. The Sub•Reolpient egraes to include In the subcontract thot(>)tits aubcontreotor is. bound by he terms of this Agreement,(11)the subcontractor is bound by A)applicable state and fcademl laws and regulations,and(111)the subcontractarehall hold the Division and Sub•Reclplent harmtees against all alelme of whatever nature srlsing out ofthe subcontractor's performance of work under this Agreement,to the extent allowed and required by law,ofteted g. As required by 2 C.F.R.§20Q,310(c)(1), the Sub-Reolplont shall"malntslri written standards of conduct oovaring cWlots of Interest and governing the neffons of its employees engaged in the ueleation,award and administration of contracts" h, As required by 2 G.F.R.§200.81 g(b)contractors that develop or draft spaciflcafions, r®qu mments,atatements of work,or Invitations fur bids or requests for proposals must bo excluded from lfl competing for suoh procurements,The Sub-Recipient or pass-thru antity must dlsolose to the Division,In vatting,any real or potential vontilot of Interest that may arlee du4no the adminbtreiton of tt►s federal award,as defined by federal statutes or regulations,or their own exlathg popsies,within five(0)days of learning of the oonfilat of Interest"Conffllot of Interest"la considered as any situation whore an employes, officer,or agent,any members of his or bar Immediate famlly,or his or her partner has a olose personal relationshlp,business retatlonshlp,or professional relationship,with a reciplent or Sub-Reolplent. I. As required by 2 C,F R,6200.318(a),the Sub-Realplent shall conduct any procurement underthts ggrea mapt In a manner providing full and open competition." Accordingly,the 00-Rodplent shall not t, Place unresisonable requirements on firms in order for them to qualify to do business; 11. Require unnecessary experlem or exomtva bonding; Ill. Use noncompelitivo pricing practices between firma or between affillated cornpani"; tv, Execute nommpetitive contmcts to consultants That are on grater aontraats; v, Authorize,condone,or Ignore organizational confllote of Interest; A. Specify only a brand name product without allowing vandors to ofi'er an equlvatent; vii. Specify:a brand worse product Instead of describing the perl'omvnoe, specifications,or offer relevant requImmo.nte that pertain to the commodity or service solicited by the procurement; vill, MVsge in any arbitrary adtlon 4UVIng the procurement process;or, ix. A low a vendor to bid on a contract if that bidder was involved with devataping or drafting the spoollications,requirements,statement of work,Invitation to bid,orrequeat for proposals. J. ll frz adept in those ogees where applicable Federal statutes expressly mandate or encourage"otherwise,the Sail-Reolpfent,ae raqukod by 2 C.F d;.§200.31 A(c),shall not use a geographle prafarence when proouring commodities or services under this Agreement. k, The Sub•Reolplent shall conduct any procurement Involving Invitations to bid Q.o. sealed bids)In accordance with 2 C.P.R.§2.00.820(b)(1)as wel as section 287,067(1)(8),Ftoft Statutes. I. Tha Sub•Reoiplent shall conduct any pr"sment Involving requests for proposals (Le,oon►petlt(ve proposals)in aeoordence with 2 CAR,§200.320(b)(2)as well as section 287.067(9)(b), Flortdar 8tatutee. m. For each subcontract,the Sub•Reclplent shag provide lnfiormatian to the Division as to whether that subcontractor Is A mhorlty buelnos s enterprise,ae defined In Section 288,703,i=lorida �fi Statutes,except for the requirement the subcontractor be domiciled in Florida,on the required Procurement Method Report(Form 6), Additional ►,the Sub-Reolplent shall comply with the requirements of 2 C.RR,§200.321 ("Contracting with small and minority businesses,women's business enterprises, and labor surplus area tirme). n, FFMA has developed helpful resources for Sub-Recipients ualtV federal grant Rinds for procurements,Those resources are generally available at hops lhvww.feme.gov/grantelproourement. FEMA perlodloally updates this resource page so please check bads.ftzr(he lateat Infarmation,'While not all the provisions discussed In the resources are appRoable to this subgrant agreement,the Butt-Recipient may Ind those resources helpful when drafting Its solicitation and contract for compliance with the Federal procurement standards outlined In 2 C.F.R.j§20Q.318 through 2W.327 as well as Appendix 11 to 2 C.F.R.Bart 240, (18) ME AND.EXHIBIIQ a. All attachments to this Agreement are Incorporated as If set out filly. b, in the event of any Inconsistencies or conf>iot between the language of this Agreement and the attachments,the language of the attachments shall control,but only to the extent of fhe conflict or Inconsistency. o. This Agreement has the following attachMenlx 1. Exhibit I.Funding Sources 11, Exhtblt 2--Certification Regarding Tslecommunlcatlons and video Restrictlons 111, Exhlblt 3—Certification Regarding Lobbying tv. Attachment A--Program Budget v. Attachment B-Scope of Work A, Attachment C—Dollverables and Performance YR. Attachment d—Program Statutes and Regulations All. Attachment E--Justification of Advance,Payment Ix, Attachment F—Warranties and Representations x, Attachment G—CarllHcation Regarding Debarment, Svepension,Ineligibility and Voluntary Exclusion M. Attachment H Statement of Assurances Al. Attachment I—Mandatory Contract Provisions AN., Attachment J—Financial and Program Monitoring Guidelines xlv, Attachment K—EHP Guldeltnes xv, Attachment L—RetmbumsmeM ChavAlat (gg)PAxMENTS. a. if the necessary funds are not available to fund this Agreement as*result of action by the United States Congress,the federal Office of Management and Budgeting,the State Chlof 1'7 6 financial Offer or under subparagraph(9)b.of this Agreement,all obligations on the part ofthe Division to maim any further payment of funds shall terminate,and the 904Reolplent shall subm)t Its closeout report within thirty days of reoelvin'D notice from the Division. b. invoices shall be submitted at least quarterly and shall Indude the supporting doctumentatlon for aft costs of the projector services, The final Invoice shall be submitted within thirty(3©) days after the expiration deta of the agreement, An explanAtloh of my olmumslonbos prohlbUing the subrmittaf of quarterly Inv*oa shall be submitted to the Olviefon grant manager aa�pat of the Sub. N ReciplerWe quarterly reporting an referenced to Paragraph(12)of We Agreement. o. Any adwh6e payment Under this Agreement le.su*41;to 2 t;.F.R,§200.306 and,as applicable,section 296.181(� O. ,Olorlds Stdtuiss.All"eats for advance payments will be reviewed and considered on.a case-by-wee bests.AN advano"are required to be hold In an interost-bearing account,. tt an advance payment Is requested,the budget-date on Whloh the request is based,end a JusOciaWn statement-shall be indudad In this.Agreament as Attaohrment S. Attachment 0 vAll,specify they amount of advents payment needed and provide an explanation of the necoogily for and proposed use of thetm funds. No advance shall be.accepted,for prorwalN. if a retmburssmont has begn.peld prior to.the submittal ate request for advar mad payment. Alter the Initial advance,if any,payment shall to ands on a rslrrrbureement basis as nooded. WIE19PAYM HM a. All refunds er repayments due to the Olvislon under this Agreoment are to be made payable:to the order of'nlvlsion bf Emergency Management".And malWd direolly 1d the following addfessr DIvlalon of,Emergency Management Cashier, 2666 Shumard teak Boulevard Tallahassee FL V309,2100 b. In accordance with aectlon 210,84(2),FloAds Statutaso if o check or other draft Is tetymed to the Division for collection,Sub-Reclplent shag pay the Divislott a service lee of$15.00 or 5% of the lace amount of the returned chock or draft,whtohever is gmater. MMUI7 E Pot?R[QNS a, The valldity g0 this Agreement la auo of to the truth and s.Couracy of all the Inforrmation,mpreeenlatlone,arid materials submitted or provided bythei Bub-Reclplentin this Ag►wrient, In any.later subtm#uslan:or.rasparrse tcz a DIvIeIRm request,or Ih aubmisslal~or response to fugiti the requir emmts of thtd Agreemard, All of sold ftrrrmattgn,representations,aria)materials are Incorporated by raferenbe, The Inanaureoy bf the submissions or any materlaf ohanges still,at the optlori of the Division and with ihirly days written noftbe to the Sub•Recdplent,cause they termination atthlaAgrepment and the release of the Division from hlPlts obligations to the Bob-Aeolplont. lit D. This Agreement shall be construed under the laws of the Stets of Florida,and venue for any actions arising out of this Agreement sfialt be In the Circuit Court of Leon County, If any provision of this Agreement is in conflict with any appdooble statute or ante,or Is unentbroeablo,then the provision shall be null and void to the extent of the conflict,and shawl be severable,but shall not Invalidate any other provision of this Agreement, a. Any power of approval or disapproval granted to the Division under the twine of this Agreement shall survive the term of this Agreement, d. The Sub-Reolplant agrees to comply with the Americans With Disabilities Act(Public Law 101-336,42 U.S.C.Section 12101 At Mj,which prohibits cilscrlrninatton by public and private entities on the basis of 41sabiilty in employment,public accommodations,transportatlon,State and local government services,and telecommunications. a. Whose who have been placed on the gZWgWd vendor Pat folowwing a conviction fora public oft crime or on the OorkWOptory vendor list may not submit a bid on a contact to provide any goods or services to a.public entity,may not submit a bid on a contract with a public entity for the construction or repair of a public bullding or public work,may not submit bide an leases of real property to a public aft;may not be awarded or perform work as a contractor,supplier,subcontractor,nr oornsultant under a contract with a public entity,and may not transact business with any public entity in exww ofV25,000,0Q for a porlod of 3e months from the date of being placed on the convicted vendor list or on Me dlerAminatory vendor Hat, f. Any SubAbolpfent which Is not a local government or state agency,and M(ah receives funds under this Agro ment from the fedoral government,certifies,to the bast of Its knowledge and befiaf,that it and Its principals: 1. Are not presently debarred,suapended,proposed for debarment,declared Ineligible,4 voRmtedly excluded lrom covered transactions by a federal department or agency; II. Have not,within a Mroryear period preceding this proposal been convioted of or had a civil Judgment randered against them for fraud or a criminal offense In connection with obtafning, attempting to obtain,or perrorming a publlo(federal,state or local)transaction or contract under publlo transaction,violation of federal or state antitrust statutes or commission of embezzlement theft,forgery, bribery,%tsiflcatlon or destrutdfon of records,making false statements,ar receiving stolen property; Ill. Are not presently Indloted or otherwise criminally or civilly charged by a governmental entity(foderal,state or local)with commission of any offenses enumerated In peragraph (22)f.11,of this ceAflostlon;and, Iv, Have riot wlthln a five-year period preceding this Agreement had one or more public transactions(federal,state or local)tarmlnated for cause or default. U. if the Sub•Reoiplent le unable to cerOly to any of the stataments In We Certification, than the Sub-Realplent shelf attach an explanation to this Agreement. 19 G i h. in addition,the Sub-Reaiplant shall send to they DIvlston(by small or by Immimilo tranemloo(on)the completed"Ceitltlaatlon Regarding Dabarment,Suspension, Ineligibility and Voluntary Exclusion"(Attachment 0)for each intended suboorrtractorwbich Sub. Realplent plans to fund under this Agreement. The form must be received by the DMelon before the Sub-Rociplont enters Into a contract with any subcontractor. 1. The Division reserves the right to unilaterally cancel this Agreement if the Sub. Recipient refuses to allow public access to all dcouments,papers,letters or other material subjevt to lire provisions of chapter 110,Florkla Statutes,which the Sub-Redplant oreatod or received under this Agreement. j, if the Sub-Rociplent Is allowed to temporarily Invest any advances of funds under this Agreement,any Interest Income shag either be retumed to the Division or be applied against the DIvleloWe obligation to pay the contract amount. k. The State of Florida will hot Intentionally award publicly funded conirsots to any contractor who knowingly employs unauthorized alien workers,oonetttuting a vlolatlon of the eVvyment provlslons contained in 6 U,S.D.Seollon 1324a(e)(Section 274A(s)of the immigratlon and Nationality Act ("INA'T. The Div olon shall consider the employment by any contractor of unauthorized aliens a violatlon of Section 274A(e)of the INA, Such vtolerdon by the Sub-Reclplent of the employment provlsiorts contained in Section 274A(e)of tho INA shall be grounds for unilateral cancellation of this Agreement by the Division. 1. Section 281.06806,Fkutda Statutes,requires that any state funds provided for the purchase of or improvements to real proporly aria contingent upon the c ontraotor or pollfical subdivision granting to the skate a seaurlty Interest.in the property at least to the amount of state rands provided for at least 6 years from tie data of purchase or the completion of the hnprovemenis at as fbrlher required by taw, m. unless preempted by federal law,the Mislon may,at Its option,terminate the Contract If the Contractor is found to have submitted a falee certification as provided under section 207.136(8),F.S.,or been placed on the Scrutinized Companies with ActlAtlea In Sudan List or the Scrutbltxed Companies with Activvltles In the Iran Petroleum Energy Sector Ltat,or been engaged In business operailons In Cuba or Syria,ar lo have been placed on the Smdlnlzed Companies that Boycott Israel List or is engaged In a boycott of Israel M)t.+bt3 YllG.PR HiBITION, a. 2 C.F.R.§200.460 prohibits reimbursement for Costs associated with certain lobbying activities. b. Seotlon 216N7,Florida Statutes,prohibits"any dislaIrsament of grants and aide appropriations pursuant to a contract or grant to any person or organization unless the terns of the grant or oontract prohibit the expenditure of funds for the purpose of lobbying the Legislature,the judicial branch,or state agency." 20 a. No funds or other resources received from the Olvislon under this Agreement maybe used dleectiy or Indbv*to influence legislation or any other 0119oial action by the Florida Legislature or any state agotmy. d, The Sub-Reolplent certifies,by its signature to this Agreement,that to the beet of his or her knowledge and bellef, I. No Federal appropriated funds have been paid or will be paid,by or on behalf of the:tub-Realpiant,to any person fvr Influencing or attempting to Influence an officer or employee of any agency,a Member.of Congress,an officer or employee of Congress,or an employee of a Member of Congress In connection with the awarding of any Federal contract,the making of any Federal grant,the making of any Federal loan,the sntering into of any cooperative agreement,and the extension,continuation,renewal,amendment or modification of any Federal contract,grant,loan or cooperative agreement h. 9 any funds other than Federal approprlaW funds have boon poll orwIN be paid to any person for Influencing or attempting to Influence an ofitoer or employee of anyagency,a Member of Congress,an afiloat or employee of Congress,or an employee of a Member of Congress In connodon with this Federal oontraot,grant,loan or cooperapvo agreement,the Sub-Recipient shall complete and submit Standard Form-LLL,"Disclosure of LoWyltig Aotivitles." Ill. The uvula-Raciplentahall require that this oer(Ifioallon be Included In the award doouments for ail subawards onoluding subcontracts,eubgrants,and oontracta under grants, loans,and 000perative agreements)and that*0 Bub►Rootplento shad cartity and disclose. Iv, This oerillioatlon is a material representation of fact upon which reliancowas placed when this transaction was made or entered Into. Submission of this oartlftoation is a proroqulelte for making or entering Into this transaction Imposed by Sootion 1362,`fills 31,U.S,Code. Any person who fails to Me the required certification shall be sul*ct to a civil penalty of not less than$40,000 and not more than$100,000 for each such f;alfure. u, If this subgrantagroament amount Is$100,000 or more,the Sub•l"tsciplent, and aubcortractors,as applloable,shall sign Attachment M CertlNoation Regarding Lobbying, W)CO IOH'f.._PA7'ENT AND MApEiNAitl4 EXCEPT AS PROVIDED BELOW,ANY AND ALL PATENT RIGHTS ACCRUING UNDER OR IN CONNECTION WITH THE PERFORMANCE OF THIS AOREEMENTARS HEREBY RESERVED TO THE STATE OF PLORIDA;AND,ANY AND ALL QOPYRIt3HTS ACCRUING UNDER OR IN CONNECTION WITH THE PERFORMANCE OF THIS AGREE# SNT ARE HEREBY TRANSPERRRD BY THE OU04MCIPION'i TO THE STATE?OF FLORIDA. a. if the Sub-Redlplent has a pre-existing patentor copyright,the Sub-Reciplent shell retein all rights and entitlements to that preexisting patent or copyright unless the Agreement provides otherwise. b. If any discovery or Invention Is developed In the course of or as a result of work or services performed under this Agreement,or In anyway connected with 11,the Sub•Redplent shall refer the dlooDwry or Invention to the Division for a determination whether the State of Florida will seek patent protection In Its name. Any patent rights accruing under or In connection with the parromenae of this Agreement are reserved to the State of Florida. It any books,manuals,)Elms,or other oopytightable material era produced,the Sub•Reclpfent shall notify the Division, Any copyrights accruing under or In connection with the pWarmaarnoe under this Agreement are transferred by the Bub-Recipient to the Stats of Florida. o, WAhln thl#y days of axeoudon of this Agreement,the&b,Reciplent shall disclose all intellectual.propertfae relating to the performance ofthis Agreement which he or she knows or should know could give rise to a patent or copyright, The 8ub•Rndplent shall retain all rights and entitlements to any pre-sxlating intallectuei property which is sllsclosod, Failure to disclose will Indicate that no suoh property Wdets. The Division shall than,under Paragraph(24)b„have the right to all pateritt and copyrights which aocrue dOng performance of the Agreement. d. if than Sub-Rodpient quays as a state university under Florida law,then,pursuant to section 1004,23,Florida Statutes,any invention conceived exclusively by the employees of the Suin Recipient shall become the sole property of the Sub,Roolplent. In the case of jo)nt Inventions,that Is Inventlom made Jointly by one or more employees of both parties hereto,each party shall have an equal, undivided Interest in and to such)olnt Inventions. The Dlvision shall relaln a perpetual,irrevocable,fu V old,nonexclusive Iloense,for its tale and the use of Its contractors of any resulting patented,copyrighted or trademarked worn products,developed solely by the Sub-Pocipient,under this Agreement,for Florida government purposes, (26)LEGAL.AUTHQRIZATIQN The Reclplent certifles that It has the legal authority to receive the funds underthis Agreement and that Jte governing body has autharfzed the w mcutfon and goceptance of this Agreement, 17ho Sub- . Rodplent also oerdes(Piet the undarsigned person has the sauthorlty to legally exec uto and bind Sul. , Recipient to the terms of this Agreement 6) Q QEPQl� NIT.Y SNi L=E T s. In accordance with 41 C.F.R.§60A A(b),the Sub4teolplent hereby agrees that Itwlll Incorporate or cause to be incorporated Into any contract for construction work,or modification thereof,as defined In the regulations of the Secretary of Labor at 41 OFR Chapter 60,which to paid for In whale or In part with funds obtained from the Federal government or borrowed an the credit of the Federal Governmant pursuant to a grant,contrast,loan,insuranoe,or guarantee,or undertaken pursuant to any Federal program Involving such grant,contract,loan,Insurance,or guarantee,'ths following equal opportunity clause: During the performance of thle contract,the oontractor agrees as follows. 22 j 1. The contractor vAll not discriminate against any employee or applioant for employment because of moo,color,religion,sex,.sexual. orlentation,gender identity,or national orlgin. The contractor A taka affi metive sotion to ensure that applicants are employed,and that employees are treated during employment without regard to their race, color,rellglon,sex,sexual orientation,gender identity,or national orlgin. Such action shah Include,but not be hmlted to the'U0WIng., employment,upgrading,demotion,or transfer;recrultment or recruitment advertlaing;layoff or terminatlon;rates of pay or other forme of compensailon;and selection for tralning,holuding apprenticeship. The contractor agrees to post in owspicuous pleoes,available to employees and applicants for employment,notion to be provided aetilng forth the provisions of this nondiscrimination clause, It, The controoior will,In all solicitations or advertlsements for employees placed by or on behalf of the contractor,state that all queMW applicants A racelvo considerations for employment without regard to race,color,religion,sex,sexual orientation,gender Identity,or national origin, III, The contraotor will riot dleoharge or in any other manner dlsotiminate against any employee or applioant for employment bsousa. such employee or applicant has Inquired about,discussed,or disclosed the compensatlon of the employee orappllvent or another employee or applicant. This provision shag not apply 10 Instances In which an employes who has access to the compensattom lnfbrmadon of other employees or appiloards as a part of such employee`s essential Job Motione discloses the compensation of such other employees or applicants to Individuals who do not otherwise have access to such Infcrvatlon,unless such disclosure Is In r®spo se to a formal coomplalnt or oherge,In furtherance of an Investigation,proceading,hearing,or action,including an Investlgation conducted by the employer,or Is consistent with the aontracWs legal duty to Wish information, Iv, The contractor Wit send to each labor union or representative of workers with whfoh he has a 0ollectivo bargaining agreement or other contract or understanding,a notice to be proklod advising the said labor union or workers"representatives of the contraclor'a aonmi4mnts under this section and shall post ooples of the notice In consplcuous places avallable to employees and applicants for employment. v, The cont motor will comply with all provisions of executive Order 11240 of September 24,1966.and of the rules,regulations,and relevant orders of the Secretary of Labor. A The contractor Will fumish all Information and reports required by executive Order 11246 of September 24,1966,end by rules, regulations,and orders of the Secretary of tabor,or pursuant thereto, and Wil permit access to hla books,records,and accounts by the administering agency and the Secretary of Labor for purposes of Investigation to ascertaln compliance with such rules,regulations,and orders. A In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the sold rules, 23 regulations,or orders,this contract may be canceled,temUnated,or suspended In whole or In part and the oontrmotor may be dedared Ineligible for further Government contracts or federally assisted construction oontraots In accordenue with procedures autha tzed in Executive Order 11246 of$eptember 24,1006,and such otlfer sanctions may be imposed and remedles Invoked as provided in Executive Order 11246 of$eptombar 24,1086,or by rule,regulation,or order of the Secretary of Labor,or as otherwise provided by law. All. The contractor w111 Inalude the portion of the sentence Immediately peacedfng paragraph(1)and the provisions of paragraphs (1)through(8�In ovary subcontract or purchase order unless exempted by rules,regulations,or orders of the Secretary of Labor Issued pursuant, -to section 204 of Executive Order 11246 of September 24,1066,Leo that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforoing such provisions,inoludlng sanctions for noncompllmcet ProMad,however,that In the event a contractor becomes Involved In,or fa threatened with,fitiptlon with a eubw*actoror vendor as a result of such direction by-the administering agency the contractor may request the United$fate&to enter Into such PlIgatlon to proteot the intoreste of the united Stalos. b, The Sub•Realplent further agrees that It will be bound by the above equal opportunity clause with respect to its mn employment preoticos when ft participators in federally assisted constni tion womk: Arovldsd,1hat if ft applicant so participating is a$fate or l000l government,the above equal opportunityy clause Is not applicable to any agency,Instrumentaflty or subdivision of such government whlch-does not partiolpato in work on or under they contracst, o, The Sub-Reolplent agrees that it wIll assist and cooperate sofivelyvAth the adnrinlstating sgency and the Secretary of labor In obtaining the compliance of contractors and ,subcontractors with the equal opportunity clause and the rules,regulations,and relwant orders cif the Secretary of Labor,that It will furnish the administering agency and the Secretary of Labor such ln#orrrtatlon as they may raqulre for the.supervision of such compliance,and that It will otherwise assist the administering agency In the discharge of the agency's primary responsibility for securing compliance, d, The SubAeclplent After agrees that It wilt refrain from entering Into any contract-or contract modtiioatton subject iD Executive Order 11240 of Septembar24,1966,with a contracor debarred from,or who has not demonstrated ellgiblilly for,Government contracts and federally assisted construction contracts pursuant to#io Executive order and will carry out such sanctionss and penalties wr violation of the equal opportunity clout*as may be Imposed upon contractors and subcontractors by the administering agency or the Searetary of Labor pursuant to fart fi,Subpart D of the Zwoutive order. In addition,the Sub-Rociplent agrees that ifItfalls or refuses to comply with these undertakings,the administering agency may take any or all of the following actions: cancel,terminate,or suspend In whole or In par#this grant(contract,loan,Insurance,guarantee);rafraln from extending any further assistance to the Sub-Reolplont under the program with respect to which the failure or rolbnd occurred until satlsiac Cory 24 r assurance of future oompllancs has been received from such Sub►Reciplenb and refer the case to the Department of Justice for approprlate legal proceedings. (27&gPELANP.ANTI-KICKBACK AG The 8ubAeolplent hereby agrees that,unless exempt Under Federal law,it Wil Incorporate or causo to be incorporated into any contract for oonstruotlon work,or modification thereof, the following clause: 1. Contractor. The contractor shag comply with 18 U.B.G.§374, 40 U.S.G,§3146,and the requirements of 23 C.F.R.pt.3 as may be applicable,which are incorporated by reference Into this contract. IL 8ubcontraots. The contractor or subcontraotor shall Insert in any subcontracts the clause above and such other olaueea as the FEW may by appropriate Instructions require,and also a clauses requiring the subcontractors to Include these clauses In any lower tier subcontracts. The prime oonfraotor shaft be responsible tt5r the compliance by any subcvntmotor or lower tier subcontractor with ad of these contract Clauses. Ill. Breach. A breach of the contract clauses above may be grounds for termination of the confrsct,and for dabarment as a contractor and subcontractor as provided In 29 G.F.R.§5.12. (28)CQNMAQj WORK HQ4JB§.6NQ AM=ITAMDAR-03. If the Sub-Osrdplent,with the Hands authorised by titiis Agreement,enters Into a contract that exceede$100,000 and involves the employment of mechanics or laborem,then any such contract must Include a provision for compliance Qh 40 U.S.C.0702 and 3704,as supp srno sted by Department of Labor regulations(29 CFR Marl 5), Linder 40 14,49.G.3702 of the Act,ouch contractor must be required to compute the wrttgea of every mechanlo and labvrar on the basis of a standard work week of 40 hours. Work In excess of the standard work week is permlaslNe provided that the worker is compensated at a rate of not less than one and a hail times the basic rate of pay for all hours worked in sxcees of 40 hours , in the work week. The requiFernents of 40 U.S,G.3704 are applicable to conetnrctlon worts and provide that no laborer or madiento roust be required to work In surmundlogs or under working conditions which are unsanitary,hazardous or dangerous. These requirements do not apply to the purchases of supplies or matedais or artrclas ordinarily available on the open market,or contracts for transportation. OMEN AIR.At:AM AND THE. E Eta,,WATER_POk.t,UMON.GON`i"I1,©i.ACT If the Sub�Rsciplsrrt with the funds authorized by bile Agreement,enters Into a contract that exceeds 050,000,then any such contract must include the followh p provision: Contravtor aV.on to Comply with all applicable standards,orders or regulations hued pursuant to the Cleary Air Act(42 U.S.C.7401.7671 q) and tho Federal Water Pollution Control Act as amended(33 U.$.O. 1261.1307)and wig report violations to FEMA and the Regional Uttice of the Environments)Protection Agency(EPA). f3O)SUSPENSION AND D BARMENT 25 If the Sub-Reolpient,with the funds authorized by this Agreement,enters Into a contract, them any such c onfract must Include the following provisions: I. This contract Is a covered bansactlon for purposes of 2 G.F,11, pt.180 and 2 C.F.R.pt.$000. As such the contractor Is required to verify that none of the contractor,,its prinvlpWs(defined at 2 C.F.R.§ 180.996),or its affiliates(defined at 2 C.F.R.$180408)ore excluded (defined at 2 C.R.R.'§180.940)or disquagiled(defined at 2 C.F.R.§ 180.M). 11, The contractor must comply with 2 C.F.A.pL 180,subpart and 2 C.F.R,pt.3000,subpart C and must Include a roqulrement to comply with these regulations In any lower tier coverad transaction it enters into, Ill. 'this cartttlestion Is a materiel representation of fact relied upon bylho Division. )f it Is later detertrilned that the contractor did not comply with 2 CAR.pL 180,subpart C and 2 C.F.R.pt.3000,subpart G,In addition to remodies available to the 1]ivlalon,the Federal Government may pursue avallable remedies,Including but not limited iD suspension and/or debamtent. Iv. Tho bidder or proposer agrees to wmpiy with the requirements of 2 OAR,pt,180,subpart C and 2 CAR.pt,3000.subpart C while this offer Is valid and throughout the period of any contract that may arlee ftm this offer. The bidder or proposer further agrees to Include a provision"Ring euoh compliance In its lower tier covered transactions. (31) Y_ D ANT-t© BYING AMIWDMgNT tf the hub PWfplent,with the funds sutharized by this Agreement,enters Into a contract, then any such contract must Include the following clause: Byrd And-Lobbying Amendment,31 U.S.C.j 1362(os amended). Contractors who apply or bid for an award of$100,000 or more shell file the required ce0catfon. Each tier certifies to the Her(above that it wig not and has not used Federal appropriated funds to pay any person or orgarsizatlon for k0usncing or gMemptIng to influence an officer or stripioyee of any agency,a member of Congress,officer or employee of Congress,or an employee of a member of Congress in connection with obtslning any Federal contract grartt,or any other award covered by 31 USA 1852, Each tier shall also dleclose any lobbying with non. Federal funds that takes place in oonneotlon with obtaining any Federal award.Such dleclowme are forwarded from tler to ter up to the reciplent. If the Sub•Roolplent enters into a contract'YAth a subcontractor for an award of$100,000 *r mots, the subcontmotor shalt sign Exhibit 3--Certification Regarding Lobbying. (32) W I WITH$MAL t3. INQRITYRUSIMS$Sla&WOMEN'$. USiNESS ENTERPSIS S.6NQ LA[gCFt.=PLUS ARjA,FIRMS a. If the Sub-Reclpfent,with the funds authorized by this Agreement,seeks fo procure goods or services,then,In accordenae with 2 OAR,§200 821,the Sub-Rectplent shall take the following affirmative sWs to assure that minorlty businesses,women's business enterprises,and labor surplus area firms are mead whenever.posal 2G 1, Placing qualified small and minority businesses and womeWs business enterprises on solkdtation Date; H. Assuring that small and minority businesses,and women's business enterprises ane solicited whenever they are potentiel sources; Ill. Dividing total requirements,ag_n Wngmicalit1oasibte,Into ernaller tasks or quantities to permItmeacimum participation by amall and minoritybuslnesses,and woolen's business enterprlsaa; Iv, 9stebllshing delivery schedules,wheM the gMirementaermits.which encourage partlolpe lon by small and minority businesses,and woolen's business enterprises; v. Using the servIces and assistance,as aaoronrlate,of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Cornmerc o;and W. Requiring the prime contractor,It subcontracts are to be let,to take the affirmative afees Dated In paragraphs I.through v.of this subparagraph. b, The requirement outlined In subparagraph a.above,sometimes inferred to as "socioeconomic contmoting,"does not impose an obilgation to set aside either the soloilation or award of a contract to these types of Irms, ft1her,trio requirement only Imposes an obtigatlon to carry out and document the sbcaffirmative steps Identified abtrve, c, The"sooloeoonomio contracfing"requirement outlines the affirmative steps that the Sub-Raolplsnt muattaka;the requlrementa do not preclude the Sub-Reolplent ftm undertaking addltlonei snaps to Involve smog and minority businesses and women's business enterpMses. d, Th&requllement to divide total requirements,when economically fesslbta,Into ernaller tasks or quantities to permit maximum partkripstlon by small and minority businesses,and women's business enterprises,does not authorize the SubAsciplant to break a single project down into smaller components in order to olmumvent the micro-purchase ar email purchase thresholds so as to Oka streamlined acqulslt[on prooedurea(+a,g."project splitting'), f33.ASSUj CES The Su"eoiplent shall comply with any Statement of Assurances incorporated as Attachment H. 27 IN WITNESS WHEREOF,the parties hereto have executed this Agreement, U6.ft,gCIPig 7,CITY OF MKMI.(t re Rescue) Name and Title; Arthu4NorQ'a,City Manager NO.-it .�076 K tf atgning electronlcaily: Ay providing this electronic signature,lam attesting Matt understand that eladtmnlc signatures are legally binding and have the same meaning as handwrfttan signatures. 1 am also confirming that Internal con trbls have been maintained, and that pollcles and procedures were properly followed to ensure the Authenticity of the electronic signature. This statement Is to certify that J conllrm that this electronic signature Is to be the legally binding equhralent of nay handwritten signature end that the date on this form Is accurate to the best of my knowledge. STATE OF FLORIDA DIVISION OF EMERGENCY MANAGEMENT Linda McWhorter ,otM da MMTmI OemnyAbMscom�Lnda �:2DZ3.0S.17M*34-04W for:Name and Title: gevin Ij4Rhria.Direr o� Date. , See e-signature above 28 Ettitit�fP�4 FedaMl Prcgrame and Rssour ces Awarded THE FOLLOWING FEDERAL RESOURCES ARE AWARDED TO THE SUB-RECIPIENT UNDER THIS AGREEMENT: Federal Program:HOMELAND$0CURITY.6RANT,,PR0QRAM FsderalAgenay: L _latHome�andti,, I.Ememen�r) 9=1 Catalog of Fademl DomesticAseldteno We and nwl 1w.2= Award amount 04,09R.IfQ0.00 THE FOLLOWING COMPLIANCE REQUIREMENTS APPLY TO THE FEDERAL.RESOURCES AWARDED UNDER THIS AGREEMEW: Federal Program:MMELAND S CURRY GR ANT PROORtAM, LW applkca*complianoe reg~ents as follows: 1. OuMUdoent Is to use tdndhV to perform eAOibls aeftes ae McMed FY M Ospeftent of Homeland Seewily Notice of pundkng Opporttg ty. 2. 8ub.Rwomt Is s Ageot to d 9drnk4 zUw end ftndal requtrsmenls as 8dtdh In this Agreemwd orwM rot be In cwnpAenm Mh the terms of the Aamernmt. 2. Sub-Reolplent must comply wlth spedflo lava,rules,or replan=that pertain to tww the vNerded raeoorou moat be used or how ellollIlly de%rmhadone are to be made. NO71~2 O,F$L Ped 200,and seWon 2%07(5)(9),FWW SWWWs,require tWft Irdbmrelton about Federm Pmgrww end State ProjectB Included In E)NM 1 be pwAded to the Sub4teaiplent 29 a 4 EXHISfr-2 C,e 0cation Ro0ard►no TaleaommunloatJona and Video Restdodons iEffeciWe August 13,2020,DHSiFFMA SuMecipleft,as well as their contractors and subcontractors, may not use grant funds unrer fire Nonprofit Security Brant Program covered by this Agreement and provided in FY 2022 or pnsvious years trx 1. Procure or obtain,extend or renew a car LmrA to procure or obtain,or enter Into a contract to procure or obtain any equipment*system,or service that uses"covered Oleoommunications equipment or services'as a eubstanttal or essential component of any system,or as orltfoal technology of arty system;or 2. Enter Into,extend or renew contracts with entitles Chet use or provide,as part of b performance of this agreement or any other contraotual Instrument,any equipmaK system,or samim twat uses`covered teiocommrnlostlons equipment or servIeW as a substantial or essential corrWwnt of any sysloon,or as crit W Wxmlogy as past of any system. This prohibition regarding certain telecommunkatlons and video survellilt3nce services or equipment is lr wtd&fsd by seotion 888 of the John S.MoUn National Defense Authorization Act for Fiscal Year AND 2e019 il�to 2 C.F.R.2019 Part 00,Sub-R 116-232 wfpk Ms(may8u a DH8IFEMA grant funcl g to procr�repiac oment nd bc equipment and services bnpacted by this prohibition,Provided the costs are otherwise conalstent whh the "Imments of the FY 2021 Preparedness Grants Manual,applicable appendix to the Manual,and cet►le NOFO.DHWEMAwUI publish additional guide In a subsequent Information Bulletin or simlior notice.Per seotion 889(%2)-(3)of the FY 2019 NCOA,covered telecommunications equipment or services means: i. Taleoommunloadons equipment produced by HumW Technologies Company or Z E Corporation,(or any subsidiary or affMate of such enitlee); 2. For the purpose of public safety,security of Govemment f'aglilies,physical security suivellIancs of arftioal Infrastructure,and other national security purposes,video survellance and tolgoomavOostione equipment produced by Hytsra Communications Corporation,Hangzhou H kvislon Dig>tal Tectu logy Company,or Dahus Technology Company(or any subsidiary or agate of such entitles); & Telecommunications or video surveillance services provided by such entities or using such equipment;or 4. TeioOommunicstlons or video survelltanc a equipment or services produced or provided by an wft anal the 8eoratmy of Dofonse,in oonsrdkation witli the Director of National intelligence or the Urector of the Federal Bureau of Investigation,reasonably believes to be an envy owned or controlled by,or otherwise oonneoled to,the Peoplers R.epublio of China. in the event the Sub-Reoipbnt Identlies aged telecommunications eclutpment or @Woes used as a subetnd®1 or essential Cotrtponent of any system,or as OWS1 tschnobopy a1 part of any ey8tem,durN contract performance or at any tine or by any other source the Sub4Wpisnt shall report the Wormadon th the SAA: 1. Within one business day from the date of such identllicellon or notlficadorr.The oonf of numbs; ire order number(s),If applicaf suppler name;supplier unique entihf Identifier(if Mown); supplier Commercial and Government gntity(CAGE)code(K knownk brand;model number (or%$nW equipment manufacturer number,manuf worpert number,or wholesaler number); lam dgscrlp0on;and any readl>Ir evalleble Information about mftipdon actions undertaken or recommended. 2. U Id*10 business days of submitting the aforementioned information:Any farther avaWle infommOon about rrftatbn actions undertaken or moomineaded.In addItIm.the Sub-Redplent 30 r shall describe the efforts It undertook to prevent use or submission of covered telecommunications equipment or services,and any additional efforts that will be Incorporated to preventfuture use or submission of covered telecommunications equipment or services. Sub-ldeci lent ITT OF MIAMI Rescua �� .. k ,M, Date: �� �-� Arthur oriega, City Manager Printed Name and Title If signing electronically: By providing this electronic signature,I am attesting that I understand that electronic signatures are legally binding and have the same meaning as handwritten signatures. 1 am also confirming that internal controls have been maintained, and that policies and procedures were properly followed to ensure the authenticity of the electronic signature. This statement is to certify that I confirm that this electronic signature is to be the legally binding equivalent of my handwritten signature and that t understand that it is my responsibility,on behalf of the organization, to ensure that we adhere to these restrictions. 31 EXHI181T—3 CERTIFICATION REGARDING LOBBYING Check the appropriate box; This Certification Regarding Lobbying is required because the Contract,Grant,Loan,or Cooperative Agreement will exceed$100,000 pursuant to 2 C.F,R,Part 200,Appendix 11(I);31 U.S.C. § 1362;and 44 C,F.R.Pert 18, This Certification Is Dol required because the Contract, Grant,Loan,or Cooperative Agreement will be equal to or less than$100,000. APPENDIX A.44_C F..I_PART_13--QERjIFIMTlgN. FQAR.QIN.Q LOBByIng Certification for Contracts,Grants,Loans,and Cooperative Agreements The undersigned certifies,to the best of his or her knowledge and belief,that: 1. No Federal appropriated funds have been pald or Will be paid,by or on behalf of the undersigned, to any person for influencing or attempting to Influence an officer or employee of an agency,a Member of Congress,an officer or employee of Congress,or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant,the making of any Fedora)loan,the entering into of any cooperative agreement,and the extension,continuation,renewal,amendment,or modification of any Federal contract,grant, loan,or cooperative agreement, 2. If any funds other than Federal appropriated funds hove been paid or will be paid to any person for Influencing or attempting to Influence an officer or employee of any agency,a Member of Congress,an officer or employee of Congress,or an employee of a Member of Congress In connection with thls Federal contract,grant,loan,or cooperative agreement,the undersigned shelf complete and submit Standard Form-LLL,"Disclosure Form to Report Lobbying,in accordance with Its instructions. 3. The undersigned shall requlre that the language of this certifloatlon be Included In the award documents for all subawards at all tiers(including,subcontracts,subgrants,and contracts under grants,loans,and cooperative agreements)and that all Sub-Reolplents shall Certify and disclose accordingly. This certification is a material representatlon of fact upon which reliance was placed when this transaction was made or entered.Into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352,title 31,U.S.Code.Any person who fails.to file the required certification shalt be subject.to a civil penalty of not less than$10,000 and not more than$100,000 for each such failure, The Sub-Recipient or subcontractor,.__ 1✓ lti .._ Ib><"� 4,,certifies or affirms the truthrulness and accuracy,of each statement of Its certification and disc tire,If any.In addItlon;the Contractor unders nde and agress that the provisions of 31 U.S.C,Chap, 38,Administrative Remedies for False Claims d Statements,apply to this certification and disclosure,if any. .. Signature'of Sub. oiplenVsubcontractor's Authorized t'lfficfal .r�hut.t�lnl�ja,»Cltyt.9tlanag�a� Name ontraotor's Authorized Official t)ate 32 ATTACHMENT A Program Budget Below is a general budget which outlines eligible categories and their allocation under this award. The Sub-Recipient is to utilize the°program Sudgoff-as a guide for completing the"BudgetDooll Worksheet" below. The Equipment+calegory will require Authofted Equipment List(AEL)reference number.The Authorked Equipment List(AEL)Is'+a Pet of approved equipment types allowed under PEMA's preparedness grant programs.The Intended audience of this tool Is amergenoy managers,first responders,and offer homeland security professionals,The list conslsts of 24 equlpmentostegodes divided Into sob;oetogorles, terbsry categorfea,,and then Individual equipment items.'rho AEL can be,found at http.flww.Tema.gov/su1borixed•equipmenNIS*t. Mia frKrofor of Avids bdM~the cutegodaa-tidW inthe'ftoar►m Budget and SwPe of VA rtc b pwmWed, Kaerever,.the i wwhr of rm bvttnemn MAirea is sWeti pmhl ftcl. Award AllocsOon,-)Beua4S $14,750,0Q0.00 FY 2022-State Homeland 04T'Y OF MIAMI State Manmgetmmnt R Adminimtratlbn $737,500.00 $ Grant.Program— (Fire Resaue) "hd hal ta Urban a Security tnttlsdva Issue INS ExpmndatfeAwardAllocationaiter.6°k $14,012;800.04 _mgWon LETP Type Aetluities(26%of award oilgoatbn)This want Is not in $9,8$7,ii00.a0 addition to the tamafntngg award amount but Instead signittes Me emmint needed to meet.the 2N re Manrt�� Management and Administratiosi (the ofor amount W*h oonuponds $700,62 .80 to tS "Oft total toogt ageMy si[ooM06"Ii shown In the.rmiumn on the d q i i i i d i 33 7 800GET DETAIL.WQRKSHEET The Sub-Recipient is required to provide a completed budget detail worksheet, to the Division,which accounts for the total award as described in the"Proposed Program Budget". If any changes need to be made to the"Budget Detail Worksheet",A-figr the execution of this agreement, bontact the Grant Manager listed In this agreement via email or letter. Rio l, �" ��� Developing hazard/threst-specific annexes -. eel. ng ii W-rn�l.mnt a ng homeland security.support ......__....-_....��w��,. �.��_.�._� . programs and adopting ongoing DHS/FEMA national Initiatives_ _ -Uevelaping reieted ierrorism and ot her cata strophic � � � ...... event prevgMion activities ... ..mm....,__.. � �.. ..aa _ ..._. . . .._._,. ...__ ._. Developing and enhancing plans and protocols ......... ................... ...... ....... ...... ....... ....... Developing or conducting assessments . .. Mir ng of full-or part-time staff or contracticonsultents to assist with planning, engagement,and volunteer .management activities Intelligence and Information Sharing Metadata 1 $0,000.00 $43,000.00 46 Planner.;Line Item 2022.02 Combatting I70n1estlC Violent ..�,-.._�., ...,. .a m g Extremism— Screening,Search, Detsction(i.PR Analyst);Lino 1 $62,000.00 $62,000,00 45 Item 2022-03 Cross.Cutting-Planning(PrEto Include planners 1 $1,192,477.00 *1,152;477.00 45 and Consultants);Line item 2'022-06 _..-................................._ _._........ ................... .....:w............................... w..........� ______--- -._.__w- --_.____ _---.w_..___-------------------- ........................_..................... Protection--Cybersacurfty(Cyber Assessments and 1 $220,000.00 $230,000,00 45 Training);line Item 2022-06 Cross Cutting-Operational Coordination(EM 1 $100,000.00 $100,000.00 45 Technical Support Speciallst);line item 2022-07 Maferials required to conduct planning,engagement and, -_ .........� _-. .-.�__, . ._..__ w. ..� ...� .�..... . ........._,.�., volunteer management activities _. w_.. ..__ ....... ......... ......... ........ ....:::: .......___........____.................._. Travel/per diem related to planning,engagement, and volunteer management activities QVertlme and backfiIt costs in accordance with o eratlanal Cost Guidance .. .. ......m.m , _ .�._ .... ...... __... ........ ................................................................................_._ - ................. .................__._............................. m,...... issuance of WHTI-compliant Tribal Identification cards 34 .__ FActivitles to achieve planning Inclusive of people with ablllties and others with access and functional needs Umited llsh proficlency [Coordination with Citizen Corps Councils for public information/education and development of volunteer ,programs Coordination and material support to Citizen Corps Councils and local firehouses for the establishment, training and maintenance'of CERTs --- ....--- .......:. _ ......... ._ ......... .._ ......_.__ Update governance structures and processes and plans for emergenc _communlcstlons .. ............................................................ :. ........ ._ .......... ......... ....... .. Development,and review and revision of continuity of o �ns Tan ratio s_ Development,and review and revision of the TNIRA/SPR continui�of o eratlons tans _ Developing or conducting equity assessments to address w... .... _.. .. .._.. . ., planning and preparedness disparities for historically underserved communities R a'mr. r AtY�t�ra.4��'f7r�jan�#id'iiat�d#ivi£tk�s(��Gp;snd fl„`'fP)" �' ��, Gntt Cast '�o"�rf`�c�ita� program rrianager lent Development of whole community partnerships Structures and mechanisms for Information sharing Between t„e ublic andyrlyate sector_. _.. .. �. Implementing models,programs,and workforce enhancement Initiatives _.W o—i...........................�........m........�,........W,.........n..d'-ac..i'v"'....t—es....................................................................................................................................................... ............................... Tools,resources,and activities that facllitati�shared situational awareness between the public and private sectors Operational support . ......_.. ................_._................ ............................................................................................................................. ..................................................................... ............................................ ........................................................................................ ...................................................................................... ........ ..._................ ............. Utilization of standardized resource management Con ._.. ____.mm ,_., ......... .. ....... ......... .....,:: .............._ ...... .,, Responding to an increase in the threat level under the National Terrorism Advisory System(NTAS),or needs in resuf _from a National S eaiai§ec rit Event Reimbursement for select operational expenses ...... .......... .. �_�._ ._....,... ...._. associated with Increased security measures at critical Infrastructure sites Incurred (up to 50 percent of the allocation) Soft Targef/Crowded Places—Interdiction and 1 $5,000.00 $6,000.00 45 Dlsru tlon 'O er Clonal Or. I.Lfne Item„M20,22-0'1 Overtime for information, Investlietive, and intelligence....._ �,..,. ,. .. m_..__.. .o. m_ _. ... ....._. ,._ n activities u, to 50 t rcertt of.the allocation share � .... .. �) .� _m .....o....... oo Niring of new staff positions/dontractorskonsultants for participation In Informationlintelligence analysis and sharing groups or fusion center activities(up to 50 percent of the allocation) 35 ... .. Analylsfs,•Llnd Item 2022-02/on 5haring—Fusion $64'000.00 $270,000,00 45 g' Rrai�ction—C hersecurit C b Y Y( Y er Analysts and their 2 $150,00ADD 820D,000.00 45 eau/ ment,', Line item 2022 05 Airing or maintaining staff poettlonsh�ntractors/consultants at SLTT levels to deliver community preparsdnesg training,resources and material to schools, community-based organizations, faith-based Institutions and local businesses. �:..... --_.... ......... ......._. ......... ._....... ........_ . ......_ ..._._........_........................,.........._..._................._._._......_.m ... Niring or maintaining staff posltlonslcontractors/consultants to create,support and maintain CERT or Teen CERT Cost of migratingonline services to the".gov dom _.....o........ ... . ain ............. .. ......... �iA:t:,'"'°"' �+..... �y{y 115/(MI"'�1�. xal�F.NO l V A Al1cvab1 kieMGOgt Y H t : x lir�ltCeOt x i '1'{tat Elt $llti 11 Design,Develop,Conduct and Evaluate an Exercise . .....__. w .. w u:..... .................................... ....................................... __.r .. . ...... __-._ Full or Part-Time Staff or Contraotors/Consultants—Full or part-time staff may be hired to support exercise- related activities. Payment of salaries and fringe benefits must be in accordance with the policies of the state or local unit(s)of government and have the approval of the state or the awarding agency,whichever Is applicable. The services of contractorslconsultants may also be procured to support the design, development,conduct and evaluatlon of CSRNE exercises.The applicant's formal written procurement policy or the Federal Acqufslf orf RRe gylations�FAR�must be followed, Criss-Cutting--Planning(Exercises);Line Item $1,o7T,18a.Do 0,077,184.00 46 .. . 2022.06 ....... ....... ........................ .... ......................................... . .m......_._..... Overtime and backflll costs�-Overtime.and backfill costs, Including expenses for part-time and volunteer emergency response personnel participating in FEMA exercises implementation of HSEEP .. ......... ........ .. ......:_ Activities to achieve exercises inclusive of people with disabilities and others with access and functional needs Travel--Travel costs(i,e.,airfare, mileage,per diem, hotel,etc.)are allowable as expenses by employees who are on travel status for official business related to the _ ........:condu ct of the exercise ro act s .tannin and Supplies—Supplies are items that are expended or ... ..�pa ��.� _m_._._.. .,..�.......... �.:..�..�._...�.. ._ consumed during the course of the planning and conduct of the exercise project(s)(e.g.,copying paper,gloves, tape, non-sterile masks,and disposable protective ­a±.a.�._-.,�.m:�: �.- .... ._.. ........�_........ Interoperable communications exercises 36 Activities to achieve planning inclusive of people with ilrniked English proficiency r. Overtime and backfill for emergency preparedness and response personnel attending DISIVEMA-sponsored and approved training classes _, ..,..... ... _ .......... ___ ........................................................................................................................... . ... ... ..... __ _..., _- . ,•. Overtime and backfill expenses for part-time and volunteer emergency response personnel participating in OHSI EMA training .............. ...... ...............................w .� .............2,.................................... _._.._..._ Training Workshops and Conferences _-. -w___ . ___..... ........ ......... ........ ......... ......... ......... ___ ..... _. „..... ......._ Activities to.achieve training inclusive of people with disabilities and others with access and functional needs and limited English proficiency Full or Part-'Time Staff or ContractorsfConsultents Cross Cutting w Planning{Trefnfng classes);Line ! $i8S,89.1 U $ 36,893.00 45 item 2022.06 �.................... ..............................._................................................................................................................................ ...................................................................................................,,............._......�.................._....._........ ------ ,.. Protactfon--Cyhersecur]ty:(Training Classes), Line q S3t)0,000 00 $360,000.00 45 item 2022.06 .. ....................._..._._-___ .._...._.__.�............�__.... ........... ...... ....... ....... ........... ............._........ .__. ..__. . "travel BuppAes-.Supplies ara items that are expended or consumed during the course of the planning and conduct of the training project(s)(e.g.,copying paper,gloves; tape, and non-sterile masks.) Instructor cortification/re-certification ..............w..............................................._........................ ....... ... ......: ,. .... ......... ................................................. ......... .w..,*.....,. Coordination with Citizen Corps Councils in conducting tralnln exercises Interoperable communications training Activities to achieve training inclusive people with limiters English proficiency Immigration enforcement training Eligible Equipment Acquisition Costs ,The table below highlights the allowable equipment categories for this award. A coinpreitiensive listing of these allowable equipment categories, and specific puanti equipment eligible under each category,are listed on the ty unit Cost Total Cost Issue# web-based version of the Authorized Equipment List (AEL) at h jR-//w-,Ww fejna. ovlautliorized-, equipment-Wit._ Personal protective equipment_,..__.__.. ......... ...........................w ........ ......... ......... ......... ........... .. U 37 S'S,r����^.a'*D'v`I. �!t✓���,9•I�!S"�t ��Y7��� 1 :M1:. .'.?.:F.' :�rt .,. •; � ' K l Combatdrta►porneaYa tRadsmt Ex�amMA�-Iht�v+dlatlon and AlahrlrEloa(£"Op Equlpman►t each As tool kl#,I ersaopa 1 $119,676 00 *115,9761-,00 40 k#and Ca»lalnmenY Veae�;LMe Rant 2022.03;AEI. (ft loefm M Une IMM 2022.13;AEL W2EX•00. f wna.00 mnuv amp Mte a pnCoae nfa �.�ldll'� ...e9.• ..• •3 «v,�� � ���..�:N , � " o� ,�� � mmtlon�ihsrfrr0—Suivelllance P/af�rnts;l.lno!(em 2022.0?;Al:'E �I09080T-ROIIL,t1841R 7 $J41,M.OD $30*000 00 40 ��lomltattin0 Domestic IRofsnt Earb+emism—lnterdlctlan end �" ��" «"�""�"�.""" Dhmjpftn(Omno ,LhW Or "n-03;ARL#MW7• f $10000.00 $180,000.00 46 SUAS CombetL'��r Dornas 0c YVF4farrt-Ex&"[,sm JAW— and - Disruption(N10htWalon 0"000fm for Kadno ft*v!);Line 4 $10,760,00 W1000,00 45 ltem MZM,A6L iOWO&U-TILa FSo mQaiLfiiO i�aiiiestic vlalen!AiMemlam-Sciair%q Ar+ 1 bgteat/wr(t.l�RprgjewRta);Line Item20 -08+AEL7 � ,880A0 $99�,$30.00 4E 00.405•0ft,A PR 3f6a•04•�Ns7;2f ari cNsr � e � Respo�tase-CAF2NE-�11tae$Saamh and R scu0 G1porat/om (7'ftr Egwomeh$;we!bm 2022:12;AEL 0 WOR•02-MM, I � 03SMOI-SW9OSSR-02 kY,09SR•Of A 0RAO, X02 $334,086.00 *334,886.0 SIG' TPAL,1005 Q&GMR,0802.01•LITV,IOSS•604WEN,OSR- 09. "Af,039 034V"081Mi-OMMON,030E-0pSf1US, 020S07-UMD #2rR•00•AIOVR,f2W-O MISO ', �".� r�.N,nw+ , ,�`'� '�, ��t.`°.�w+ti.� '�w"++w,�''n x�.�t ,��.,� A •.:°:.w.a�,:,,.:���..: .3•, '!:!x 1 °l1 ceand�ln�ormetion8hadn,O--RTCCC�dge� � � ti�scordws a�eh Licenae8;Llne Item 20??-021 AELa�04SAf- A $71800.00 $30,000.06 45 of.X�nr Cros�Cufdnt/-Oper�OanaiCoar�ine[ton pCS 3oRwuroj, .�� .. �.� . "�� �,u"" Une hvm 202247;AEL 004APyO&CM,04AM-MOO 1 �^ $100 000.00 .µ,180 000.00 46 //��,//�a������ AAA}��e `� , � , ►I•afN',� i 04AIaO4.AVl,� s9 K .M�� m�h! zti. �r j v � ram" F".'""�. `� �.s '" •.. �' n s"m,"", " rr+ozoCtlon Cybomecurl(y(CYbe/E4u e+fq; o lDa�n 1 5243�407.00 $20,47.00 48 202?.d8:ALCL 1A0611Ap-0tL•5!E'M __ P" WM"• Pa ym"nnnip+w� w",g"1".+ nuuu��uwmd.:w:mm.,.n.�nxu.ww;�'MM .. "'W W 7p(,��� ��a�',,,pl �"�""� ®�, •{#.,1 W �1•yw'1.•A t.3 (t' .� ! 0. 1�•_ ••!•<1.. j � C r� r `'1Pt1S� •�i��"["'""����:W�J. ... �h�,�i'_ f1+ �j.`•�n':t.l.'n Y(` m 1i .'ice°<• ,tip' .' awau� ad. ..�..ww,.,.„�:,w, � , c w 's'• � ',r. .'.a a+ L ..,'{:s-J'.''' !t !, /�� /� _..w ` '.w �.ww. f�«rMw �m .. wF. w„xw. "w ..w• 1F�Qr��"ti+ol���n'tifp��tlwM,C�u���naj Wye AWO 2022-f6;AM 0080G03-SA'I'8,O8c"9•pFtAC,OBCP- I $4Y2,277.00 $474277,00 46 0t.�oRr,aec�.al.�ooec , .e .. ,� � tt �r5' .;`° .. < " , •"="t y;titit.r�, �a�*�'r;�'`'+,:•� � ': b a,. � 6' i:. Cattrlsal�npDclmastla VlalantEactrei»lam•�5cneen%rig, '"""" Search and Aedeodon(Haamat Monitors);Line lEcm 1 t022 q $71,M.00 S7 660.40 48 03;AE[.1b9'CSm1•KAlfc,07Cp•01-DPM©ancf.�1+SN«O0• 11RA/N 38 and Cnmbaiting Ni6stic llble»t Extremtem-?hreala Hazard Ident#kraiir+n Arto&ror);Line 1 $30,000-00 $30,00mm 48 Jim 202203;A, L OOTED41,LASR�2/Oh� �1NAlN„ W Mp Mldgadon-Threwerid Naaard/den�lcat/a»(Miatene Defeaiar);Une Nom 202940;AE7.AVIM0 4,48R,If ON- 9 016,000.00 430J0M.00 , 00-MAN J: .,.. Respwtas-C.QRNE�Qn�$Cerie 3ACur�►q�,prot�ecNOn and E' (Hazmat finer envy 2`italfla Slgnal�;LMe Bern 20, 13; 2 $34000,00 $10,000.W 40 .11�8� ��t�u�,��lih lth4are an,��M•�•�,.�'�� ��'`;�,t� y�, r , �� ���•ro . . .:.(V 1��yyytyy��■■��t��lpalIgro��d��0s� t��m��LyylfOtto A1/4�. ;Una M m 909944; 9 $420,M.00 $423 000 00 40 if�V+V,Ofi'VIw'9✓J.�f��>�{I1F►�-1RR-�A47� „ �e��ae-cslanl�-`�aae H��lu►,1fealWrtiate ana���, �a��, ,� $2J 000,oQ.,.. $s0,000.��a 40 soenadna urns uam soz�4•yet.+�+vA�r, Q3�p�AE r/a � e"}c a,:' +?;'•a^r,•,r..r,� 'y;s s fl�� x 1V y � .�mM• ^,a a• a a...Ew�4 Q•��� I:,(�a� Ic .�'��q f.s».�� .� 1J 3 r+tG�.•.y, �W ;d '";w .. mm•�,a m..,wwp «�,.�w ww.�w�� ww""""�,�.""" „n. �..�..� �""'.W""e•w,^^m w-wrrw Cargbattlrrp Damesdm Vlalertt Ekfi�emlem-$n�lr�artrontal ._ _ ..._..�.� Ftesiwnae,hfealdt and Sef�ay(WRxT'ax proJeatl;Line fiem ' $300,000.00 $900 wo 00 06 ?GgR�09;AdEL tl�1xVE-00-M18S,09Jf�k�OS►Dk'nll�,Q834B�Aft RA©1iL 01 Ci9�Q?�'NSRI.Q4A14.09�pAp/f�d(18D2.0$+7i7@N/ R ra� A1�V '�"Gr�i pawed onp Dina 116 r 2Q.22.10I AAL OfitOC" • M,1.2'f1000-CffDV,,12M40- 9 $217198,p34.00 $2,70,734.00 40 yian ERNE d ncgement(t.ogtaflaal replayabfu erlpan ent l+rrt feNstll $90O,QOo oi! *l", ,0Q tO une Hem 202241,AASL 012t1E40-SPEC,12!rR.00.MQP, ;, 14SW4140P 03000"IGN� yp i y� 7 "z{f: 'F.yi:+•e�"`,yT4 h'�,'ys+.x' rt.•+y t,?,J:r'4;:.,�,�'+'ty�w�" ;C„,r{;r ,+J.`,r. `�k r .Y ,i v, 9"F(JJf�`NY.f,�.•` � Y L.` i4 hih"�l1 nlollloonce and Infam harm C D 1�" ward WO MAI%tet once Plan;Llne Jiern 022.02;A&Mir-00• 1 $00,000.00 $000,000A0 45 INTL, 27+t3NwOWJ?"21 QN»0041#AIN , 'fLl...' Y;' W14 ..�.c�5+, +, ., r y.. �i''.. ,. t. a +f• w. d! y .S ..,. ,$oft 7",arlyet/CrowdedP1a+ iryslarrl Fftftrotertthre $leaarrrov(CCI Vj;Line/tern 20 iMY ARL 91OW-01-VID4 1 $"4000,00 $444,000.00 40 04HW414NHW,04M -03»DISP,MM-004AIN,21ON40. INS7' fBN-OCNS ' Recovery--tnAaa�uature Sy�stears(da�c up�themet�,Wna'� �� � ,28 000 00 �,� � �� µ Item,222.216,1 AB[.01'4Cl-00400P $ $20,�70,0ti 48 •A�Care and FiDr9lgn An{mai Dt6ease liisii:o: �lil-14-44tt.'^ -oli li�ri @t1 pt 3jCl ICE i �'»::•I' rt `..,x "' ,;...:... ., t_';J'`` w ' •,, ` ., .,wiw ..a..�„a,:.:i�:..M:»,.;,�.a.�.�.,P�«..,«:'��•»�+,«.aw+�,n.,.:�-�w»w�;+.:,c.»�,.M,...,.,.�.,.�:,;..:..s.,.�.�.»,.�..,,«r::Y' t�...;»�:'„,�.w,,��,��. 39 A F Rcsponae CBRNE—Wilcal Tronspartat/on;Line if—OW-2 2A0,00i.00 t60,002..�, 2022�7A A!~bOlf9WC.00-1i0A7' 00 49 �....... .......: _ ....::::_ . .. �_WW.. ..._ .... f2 i 1 J =prevsn(l+�n an t iz4spc��3ae°tlrimsnsi ti A1mra �1�N�h�l�visligrt lwquiprr}er�t ltssparree+CBf2N1tr�L,O,Ol�tfas and Supply Ct►aln MsnaOerri.ent(frorkltfl };Ltna i Z022-i2; 1, 1OMM1�1.00� 4h,AOO.Ori $OG+,OOa,ll" 45 DtlLl� _ NYM ,': � r ..��� i��� � l.;�:!�.���:,I, �( ����►'Y� ��"utt ,`�`��_�- �] s;�n��i��t�l�r�;`�r#,���gip'�t�i i." r � � ....u„� s RP;MF', .. ;'. �S�b `. k3(. iQ.l �a Qyi:{( �r .i EA��W.,�'•{ if"y" ...i:.ManSi d f t,{'. �. latelliganee and.lnformatlan Shering w Puslon Opemilons; Line hem 2022.02,AC4#21ON-MOC 04NW-Of4NHW,, 4 $240,0011.00 $240,00M AY 43'IT 001N9'4.•�9/T-40-A ��. .,� ,. �°��N„��,.w° ,....°° � .,,,,�°.�,., . ...� d.°� .�.,�. ° Cwnntunity PrapareMess and Realflen4y-t?ammunity l ooftlsnce(CERT lalNaOves),lJov lim 202 -04;Aft 1 $446,000.00 $446,000.00 48 1t,2�i1V�00►GCF ', „19�3NOtA�OP 06Cf�0ifi0RT ,��„ Crate-—UWlI---Opamid mI CGOrdlgoV0ft,(QC R'hWooma►ft l h e Bern 2022.071Affl.0IQM-70wOMQ MAMMON, *218*00WST,OANW-01«INNtN,04AP-M C08S,MMOOMAIM, MCI.660 70P,07SX03-OVS, 06CC4&PM7V,06042-DSAD,1OPP.O"M,0601-%Ol• 1 $878,081.00 se13,004.00 46 9084 OBCP•03.PRAC,93Y1'•OOwgW UAl OI-CAL'i8, 04MA-02 PRO.t,,OOCC-Of-CELL,210M.0040T,91ON 00• MAIN,OOCC O"ATO,91ON-OMNIP,04NO.03.OI P,080P. O&VCON,14S'W-01PACS r liipB on- nn -Term Va/nanibitlCyRadvctlQn � mm .mm... ar cam lef�tenanco S Suszalnmerft of URSI Equ/pmshtl:Llne f h� 2478,489.01i �17g,489.00 qa ��0�?t38At�l#xh01�00�AM1 igsponse�CB17NE�Masi Search and-Omscus Ops(Mum. 8fsotpltne rhoinlrtg Nop);Una Item 2022.0,Ail.#VGM l -*00,000.00 $120,000.00 .46 00►t±N57 24GN.0ttlNST '', .1.r.'A, <A 4SW.M@i 1.ltrtng of full•tlme or park-time staff or cor r�ckorslaonsultams.to assist with the management of the respootive.grant prograntt;.appllcatfan mc t 4rements,and oompllance wlth'repgrting and data M&A *Mry Pomotwol,Utie{ftm 2022.17 1 $510,1fC10,00 $610,t51 ab4 46 38 Development of opereting plans for information cog ei on anti processing necessary to respond to DHS/FEMA data calls Overtime and backfiU costs w Overtime expenses are defined as the result of personnel who worked over and above 40 hours of weekly Work time in the performance of f~OMA--approved sctivitles within the scope of this grant.Backtiil Costs also called"Overtims as BacM11"are defined as expenses from the result of pemonhal wlto are Working overtime In order to perfarrn this duties of other personnel who.are temporarily assigned to FEmA— approved activltles outsltle'their core responslbllltles, Neither ovartfine not backllli expenses are the result of an increase of Full—Tlme Eaulvalent(1=TEa)employees. Travel expenses MBA Travei,tine item 20��� � �o,obv.00.� ;;�,oaoaa 46 Meeting-related axpenses�w�..��.��... �., .� %�r►thor)zed otTlce equipmIft lnCJUdkV personal computers,laptop,computers,printers,.LOO projactors, and other equipment or sojtwdre-whioh may be required to support the Implementation of the-homeland security !fie Supplied LIM Item"V-17 �t $20,00,00_ *010M.00 4 The falbwrtrtg arealtpwdbie only within tins agreem9nt � period: Recurring feaWasi!Des assoclated with certain equipment,such ss.oeli phones,faxes Ceasing and/or renting of space for newly hired personnel to adminlster.programs Within the grant arpor�, Revu,ming L ase*,Uns Item 202Z.17 fA,O ,AQ .µ fO,DUD.tID Compietingthe Civil fthts Evaluatlon Tool Conducting a�ctl�ri2ies related to evaluating project effectiveness for HSG 41anded projects n TOTAL AWARD 9XPEiNDITUR!E8 514,012,so0 d u ATTACHUMT S SCOPE OF WORK Su>.�-Recioents must comply with all the requirarttents to 2 C,FR Part 200(Uniform AAWntatrative Requirements,Cost Principles,and Audit Regutrements for Federal Awards). Funding Is proAded to perform eligible activltles as-Identified in the Oomesdo Homeland Smutty—Federal Emergency Management Agenoy-National Pnparedness Directorate Fleoal Year 2022 Horrreland Security Grand Program(HSGP),conalstent with the Department of Homeland Security State Str*%W. FMgIW* activW06 are outlned in the Scope of Work for each category below;. 1. Issue and Project Dasorfptfon—116m 40:The Urban Area S6cuft InitletWe(UASQ has allow"Management rid Adininlstratfon(M&A)casts associated with It.Thy#Dlvlslon-of Em4gefw Management as tho deelgnated State Administrative Agency,will retain five(5),pen ent of they total UASI amount abated to Florlds for M&H purposes.These funde will prOvldo the SAA war the rneana to menage and admWaier the UASI grant.'The proper management and adminWation of these Hands ensures that each project hied vdi be f ulfliled,or parllally fulfilled,more efficiently whfle remaining in compliance with the OHS Federal Flocal Year 2021 Homeland Securly Grant Program©uldame. II. Cpt9oorlear and Eilglblo Actwitlais FY 2022 allowable costs era 64ded into the faaMng categarfes for this agreamerib Planning, aga kWonal,Pxerclse,Tralrgnm Equlpmentand Managemont'and AdmInIstrNlIon.Each oategoWe allowable cam have been fisted ht the"Budget Detail Worksheet"shove. A. Altawebte Pla inning Related tovu MSGP funds may be used for a range of emergency prepar+edneas and management planning seNtl s such as those as gw1ated with t1w development,review,and WOW of OWTHtRA.Sty of oontiWty operations plit and other plarnning so0vitles that-support the Goal and placing an emphasis on updating end n*nIalnlrrg t current EOP that oontomw to the gdellnes outlined In CPC 1,01 it 2.0. a Developing hazardAhreat-specific ann.oc"-that incorporate the range of preverotlon, a Developing and hgAeme horymebM activitlassertfty sir W programs and ado pdng 1)}931FEMA nstlonr�IIn#lattves; . a vmwlrvj,related terrorism mW outer aetesfraphlo evont prevention acttvltles; • Veveloping and enlamolng plans atai.prot000la; • DevelopIng or Conducting aseeggmenta, • Hiring of full-or part4imb staff or Wnusoftmsultants to asslet with planning acttvttles(not I& -tile purpose of Wring publlb safiaty persorurel Wiling traditional pubtle safety duties); Mlaterfate requlried to bonduct planning ac.W tlea; • Travellim diem tarflated to planning a,*Atlet3; Overtkne.and berddia costs(ln.acccrdanoe with operatbnW.Cw.oAdan* * issuances of W tTl-oornpl[ant TAW Wentiffoation card; + ActNtties to achieve planning Inoluelve of peoplewith disabltitias and oftm with eccese and (knilvaal needs; • Com-onatton*0 Citizen C;Ma Coundis,for public lgkn tlonleducatlon and development of volunteer programs; CoordMattlon witty ClUzen Corps Counalts and local firehouses!be t1wostablisbmark training and maintenance of CERTs • Update govemance structures and processes slid plane kr emergency communicafts; • Developmenk and revlew and reviWon of corflnuity of Merstiona plus; • Development.and Wow and revWfan of the THiRNSP.R gontlnulty ofopemtk"pima; 39 X ,. a E � i H � • Developing or conducting equity assessments to addrees planning and preparedness disparities for hlslofthy underserved communities s Ac#villos to sohleve planning induslve of people wish limited English profclency, S. Allowable OrganWlon Related Costs(HSGP and UASI Only) Sub-iteolplents proposed expenditures of HSGP or UASI funds to support organization activiiles Include, + Program Management; Development of whole community partnerships; « t3truotures and mechanisms far Infortnatloon sharing between the public and private sector; s Implementing models,programs,and workforce enhancement iniliativss; Toole,resources,and activities that faallttate shared ettuatton4 awareness between the pubilo and private sectors; Operational Support UtIlIzAttun of standardized resource management concepts; 9 Responding tiD an Increase In the threat level under the National Terrorism Advisory System (NTAS)or needs resulting from a National Special Security Event; s Reimbursement for select operational expenses associated with Increased security measures at critical Infrastructure epee incurred(up to 60 percent of the elloomdon) * Migratlrtg online eervloes to the".goo'Internet domain;and * Overtime for information,Investigative,end Intelligence sharing aellviges(up to 60 percent of the allocation) * paying salaries and benefits for personnel to serve as qualified Intelligonce Analysts.Per the Personnol Relmbursementfor IMefilgenae Cooperation and Enhanoment(PRICE)of Homeland Security Act,Pub,L.No.110.02,§2,ood fled In relevant part,as amended,at e VS,C,§008(a),H$GP and UASI funds may be used to hire now staff andlor coMraator positiorns to serve as InWillgence analysts to enable Infbanstionllntelllge sharing ospablWa�s,as well as support exisling Intelligence analysis provlowsly covered by HOOP or UA81 tunding,See d U.S.C.§809(a).To be hired as an intelligence analyst,stet andlor contractor personnel must meet at least one of the following ormods: s Complete training to ensure baseline proficiency In Intelligence analysis and production within six menthe of being hired;and/or, * Previously served as an Intelligence analyst for a minimum of two years either in a federal Intelligence agency,the military,or state andlor local law enforcement In#sltigenos unit, * Hiring or maintaining staff posltlons/contractoralaansultants at SUT levels to deliver Community pro redness tralning,resources and material to schools,oommunity-based organixatlons,fahh-based Inetltullom and local businesses. • Hiring or maintaining staff positlons/contra ftsticonsultants to create,support and maintain CERT m Teen CERT lntetliganao AnWyrst AotivIdos Allowable Costs(W$QP and UASQ All fusion center analytical personnel must demonstrate qualifications that most or exceed oompetencles tdenitA+ad In the Common Competencies fbrstaie,local,and blbdl Intelligen o Analysto,which outlines the minimum categories of training needed far intelfigance analysts.A esrtlffoate of completion of such training must be on Via with the SM. States and Urban Areas must)ustify proposed expenditures of H8GP or VAST funds to support organization aotivfttas within their U submisslom All SAAs are allowed to utilize up to id0 percent(150%)of their HS©P funding and all Urban Areas are allowed up to 60 percent(6o%)of their UASI funding for personnel costa,At the request of a Sub-Ooclplent of a grant,the FEMA Administrator may grant a waiver olthe W portent(60%)limitation noted abova. Request for walvers to the personnel cap must be submitted by the SAA to OPD In writing on,official letterhead,with the following Information: 40 ip vocumerrtatlon explaining why the cap should be wafvad; Conditions undorwhicit the request is being submitted;and A budget and mothad of calculefti of personnat costs both In peraeniages.of the grant award and In total dollar amount, To avoid supplanting issues,the request must also inatude a three- year staffing hIOM for the requesting entity. Organizational sattvitles undor HSOP and UAS)Mcluda; +Operational Overtime Costs. rn support of efforts to anhance oapabllft€es for detecting, Obkwft, diurupting, and preventing sots of ierrorfsm and olher catastrophic even* operational overtime costs are allowable for Increased protective seaudly measures at orltloai lrfrastruoture alter or other high-tfak loWtona and to enhance publlo safety during mass gatherings and htgh•proflia oventa,In that regard, HSGP Sub-Reciptente are urged to consider using grant funding to suppod soft target preparedness activltis,HSOP or UASi(undo may be used to support select operational expanses associated with Increased security measurers in the authorized oiftgodos cited below; a Baaktifl and overtime expenses for slatting State or Mayor Urban Area NgIon oentera; s Hkfng of oonhocted setaarity for ethical inkestruotrare sites; •Participation in Regional Resiliency Assessment Program(RRAP)activities; •toubgn safety ovenims; •This 32 or State AWve Outy National Guard deployments to proteot orltiaal Infrastructure altos, Inotuding all resouroes that are part of the atendard Nadonal Guard deployment package(Note; Consumable costa,such as fuel expenses,are not allowecrexoapt as partof the standard National Guard deployment package); •inwamed border security aotivltles In coordination with CSP; +National Termdem advisory System; Ooslgnsted National Security Events; .Speglal Vve nt As seesmont Rating(BEAR)Level 1 thmugh 4 Events r Slats of Emergency; e National Qritloal Infrastructure Prloritixation Program(NCIPP); :Directed Tranalt Patrole;and a Operational Support to a Federal Agency. itipendlonal Ovortims Requests. Except for an elevated WAS alert I843P or QASI funds may only be aperit for operational overt) Mo costs upon prior wrilton approval by FIEMA.The SAA must submit operalanal ovarilma requests In writing to Its assigned KMA Program Analyst(PA).FEMA wfft consider requests for special avant solivitles up to one year in advance.However,such requests must, be within the award's cUrreni period of performance and must not result In the need for a request to extend the p"d of perlormance. s All operational ovettlme requests must clearly etgalsln how the request masts the nriterle of one or more of the categories hated above.bequests must address the threat environment as It relates to the event or activity requiring operational ovargme support and explain how the overtime activity is responsive to the threat. + Pt"vent operational overtime roqueste will only be considered on a case-by-caao basis, where ft Is demonstrated that axigent clroumtances prevented submission of a request in advanoo of the event or activity. • Under no clroumstanoas may OMFEMA went funding be used to pay for ooete already supported by funding from another foderal sours, Motes w)th UASI Iurlsdlatlons can use Mantis retained at the state level to Mimburse eligible operational ova me expenses Incurred by the state(per the above quids im 11mitatlons).Any llASi funds retained by the state mast:be used In d1mot support or the high-rtek arben area. States must provide documentation to the UAWO and DH81FAMA upon request 41 demonstratins how any UASI funds retained by a stato would directly support rise high-risk urban area. • FEMA will consult and coordinate with appropriate INNS components as necessary to verity Information uaed to support operattonal overtime requests, Personnel Costs(HOOP and UASQ Personnel hiring,overtime,and backflll expenses are permltled under this ant to perform allowable 148GP planning,training,exercise,and equipment sollyltles.Personnel mey Include but are not limited to training and eaeraaiee 000rdlnatam,program managers for notivltJos directly associatod with HSOP and VAS funded activities,Intelligence anatysts,and Statawlde Inte"rabtlily coordinelors(SWICs). Sub-Reclplents should refer to IniVwmation Bulletin No.421b,Clarifloation an the Personnel Relfnbursement for Intelligence Cooperation and t:rihsnoeawnt of Homeland Seourily Act of 2000(Public Law 1 1"19 the PMGE Art),ActoberW,2019.RSGP hinds may notbe used to support the hiring of any personnel to Wit tradltlonal pubito health and safety duties nor to supplant badlNonal public healtrt and safety positions end responsiblliiies. The following definitlons apply to personnel scans: + ffldv 1.State and looel entitles may use gMnt funding fo cover the salary of newly hired parnonnor who are exolushrey undertaking ailowtable DWEMA grant activities as specified In this guldanos,Thy may not Include now persannelwho are hired to fulfill any non. OMMEMA program activ)ltos under my cimumatences,Hiring wlli always result in a net Increose of Fu1I`lima Equivalent(FTE)amployees. • Ovwlhtxs.'These expenses are limited to the additlonat casts that result from personnel worldng over and above 40 hours of weekly work tloie as the direct result of their performanoe of OHSIPEMA-spprr ved adtivitles apecilled In this guidance.Overtime associated with any other sotivlty is not eligible. • Suchfill►Related Ovotff o.Ado called'Overtime as BaokNll;these expanses are Ilm7tad to overtime costs that result from personnel who am working overtime(as Identified above)to perform the dutlee of other personnel who are temporarily assigned to DHWFEW-approved aotivltles outside their core rasponsIbllitfes,Naltlier overtime nor backfill expenses are the result of an increase of PPE omployees, • Suppiandngt Grant funds will be used to supplement existing funds and will not replace (supplant)funds that have been appropriated for ft some purposs,Appiconte or redplents may be required to supply documentation certifying that a reduction in nary-federal rewuross occurred for ressons oiher than fire receipt or expected receipt of federal funds. C. Allowable drgeralxstlon Related Costs(OPSO) Per moat Coats:OPSO funds may be used fordomoatlo trdval and per diem,Including*Mw sesoolated with the deploymenllredepioyrnront of psrsonnelto border areas and forbwiel associated with taw ertforoement enttfles sealsting other loosi Judsdiollonc in law enforcement sodviEfess(travel costa mutt be In aocWance with applicable travel regulations). Up to 50 peroent of an OPSO award may be user!fig pay for all personnel costs(only to the extent that such expenses are for the allowable ectivvitiss.wittaln the&c(, of the grant).At the request of a redplont or$0.Reclplent,the F EMA,� mInletrator(or designee)rriapr waive the 5o percent personnel cep,Wolver dedslons are at the disom9on of the FfrAAA Administrator and will be oonsiderodon o oase-by-case baste.Further,changes In scope or objeotive also require FEWs prior written approval pursuant to 2 C.F.R.§200.808(cx1)(1).A►formal©PSG personnel waiver request ahould: Boon official letterhead,include a written justifloattan,.and be signed by the local ju9adlotlon. 42 e Include a budget and method of calculation of personnel costs both In tho percentage of the grant award and In total dollar amount,roflecting the change in scope or objective to the project. 0 Include an approved Operations Order from the USBp hector office that supports the local Jurisdiction's written Justification. * Be coordlna(ed wlth the USSP Sector,SAA,and the QH$108P Office of the Border Patrol POP). As with aft OPSO personnel costs,OPSO grant tends will be used to supplement exicting funds and will not mplaos(supplant)funds that have been appropriated for the some purpose.Applicants or recipients may be mquirad to supply documentation oertlfyIng that a reduction In iron-foderai resources occurred for reasons other than the receipt or expected receipt of federal funds. Temporary or Term Appointments Sub-Reotplents may utilize temporary or term appointments to augment the law enforcement presence on the borders.However,applying funds toward hiring full4me or permanent swom publlo safety offlcara ls unallowable. q OPSO-funded temporary or term appointments may not exceed the approved period of Performance. + For OPBQ purposes,temporary appointments are non-SIR Ne appointments for im than one year. s For OPSG purposes,term appointments are non-statue appointments for ana year, extendable for one year as necessary. • OPSG funding for temporary or term appointments may pay ibr salary only.Benefits are not allowable expenses for term or temporary employees. • OPiSG remains a non-hiring program,Appropriate uses of temporary or term appointments Include: • To carry out speclflo enforcement operations work for ongoing OPSG ibnded patrols throughout the Sector Area of Operatlow, • To staff oporalWs of limited duration;such as OPSQ-4nhanced enforcement pstrale te►wgsting opecrlflo locations or adminal acitvity;and, s To fill OPSG positions in activities undergoing transition or personnel shortages and local bookfttl policies(medicalfMil teuy deployments). + OPSO term and temporary appolniniente must have ag necessary coruHcations and paining to enforce agate and local laws,OPSG funds WR not be used to tr n or certify term or temporary appoi it mentor except as othervtse stated In the OPSG secilon of the Preparedness Grants Manual and the H8GP NOFO. r in addition to these terms Sub-Reolplente must foflow their own applicable policies and procedures regarding temporary or term appointments. Operational Overtlms Costs.OPSO funds should be used for operational overtime costs associated with JAw enforoement adIvltlas In support of border law enforcement agencles far Increased border security enhancement overtime pay Is for enhanced patrol for oeMfted public safety officers,along limited support fa,other law enfowament direct oupport personnel(ea,Communicatlon Offloeta/Mpatchem,non-sworn patrol plkrts,eta.).Overtime shall be reimbursed consielentwlihh the non- federal entity's overtime policy and the requirements as stated below: +w Overtime fa time wonted that exceeds the required number of hours during an employee's designated shift, +► Overtime must be worked to increase patrol oapacily and be In support of Identified and approved Q813P border security operations. • The OPSO overtime hourly rate of pay will be no more than the approved overtime rate per local law and policy and must be I t.accordance with applioable State and Federal regulationa. 45 All overtime expenses under OPSG must be rossonaWe for the services rendered and conform to the non-federal entltys established written policy,wNch must apply to both federally funded and nondedsrW funded activities and comply with the other applicable mWirements under 2 G,p.R.g§204,430 d00A31. e The non4ederat entity may not utllize OPSO funding to pay for an employas's overtime hours or pay that exceeds 1S hours worked in any 24-hour period. tlnalwWable costs(OPGO) OPSO vnellowablo costs include costs associated w9h evidence collection,arrest prorxesslrig prosecution,and Traff MUI Chet kpolnts,such as evidence documentation amnwas,fingerprinting supplies,aloohol breathalyzers,portable work 11gh1%t iflo barrlcadea,and similar low enforcement expenses.Additional onallowable coats also lncluds costs assoclated with staffing and general iT computing equipment and hardware,such as personal computers,foxes,copy machines,modems, We.OPSG Is not intended as a hiring program.Therefore,applying funds toward hiring full-time or permanent sworn pubilo vafety oftloera is unallowable.OPSQ funding shall not be used to supplant Inherent routine patrols and law enfor "nt operations or activitles not illrect�t+ Wed to providing enhanced coordination between local and federal law enforcement agencies.Finally,oonsfiruollon and/or renovation costs,and exemise expensw are prohlblied under OPEIG. V. Managements and AdmNstmoon(MIA) Management and administration(M&A)a6WOos are those directly relating io the manogementand administration of H8QP funds,such as financial management and monftoft, Sub-Reciplenis awarded M&A costs under this agreement can retain a maximum of up to 0%of lhalr total agreement award amount for M&A costs, Allowable M&Aadivllles Include; • Hying offufi-time or pat-time Otaff or contraotorsloonsudernls; • To assist with the management of the mspectiv0 grant program, • To assist with appUcstlon rsqulremento. + To asalet with compliance repodtng and date collection requfmmants, • Devolopment of operating plans for Information colloodon and promming necessary to respond to DHa/FEEMA.date calls * Otrartlme snit bookOff costs Travel s Meeting related exponees e Authorized office egWpmwt • Recurring expenses such as those associated tnrtth wolf phones and f es during ilea period of porformanoe of the grant program s Leasing or renting of space for newly hired perachnei during ate parlod of perfort a me of the grant program e Completing the Civil Rights Evaluation Tool Oanduating activities rebated to evaluating project effectiveness for HSONunded pmjeots Managomentt and Adrolnlotrntlon(M&A)(OPSO) Management and administration(M&A)ac tlMos are chose directly reioting to Abe management and u administration of OPSO Mda,such as flnanc)al management and monitoring,Red tents my retain up to 2.5%of thn overalt OPSO allocation prior to passingr tmugh lUndinj t Sub-ietpienls.This funding must be deductod In an equal peroontago from each Sub-Redplent Sub-AaMplante and frlendly forces may retain funding for M&A purposes;however, the total amount retained cannot exceed 6 percent of the Sub-Rsclplenfa subaward.Frlandly forces are local taw enforoement entitles that am subordinate su b-I leciptents under OPSG.In other words,friendly forces are enfltles that reoeive a oubaward from a Sub•Rsolplent under the OPSG program.Friendly tomes must comply with all requirements of Sub-Recipients udder 2 O.F.R.part 200. 44 a E, Allowablo Rqulptnent:Relntect Costs(BHGP and UA91) The 211,allowable prevention,protection,mitigation,rosponse,and reoovery equipment oatogodes far HSGP are listed on the Author#aed I!Aufpment twist(AEI»),The MEL Is available at httpa:t/www.fama.gov/authoAzod-equlpment4kit.Some equipment items require prior approval bm OH81PR6AA before obligation or purchase of fhe(terns,Please reference tho grant notes for each equipmeni Item to onsurer prior approval is not regulnad or to ensure prior approval Is obtained If Moesaary. Uniees Otherwise statoO,all equipment must meet all mandatary refjftory and/or DHS/FEMA-adopted standards to be alolble for pur4ohese using these funds.in add(ft,reolplonts will be rooponolble for obtalning and maintaining all nocessary aerAflcatione and licenses for tho requested equipment, Grant funds may be used for the procurement of medical oountermea:sures.Procurement bf medical oountermsesures must be conducted In collaborotton with Statol*Vocal health departments who administer Faderel funds from HNS for thls•purpose.Procurement most have a sound threahbased Justiffm ion with an elm to reduoe the conesquences of mass dually Incldenta during the first crucfal hours of a response,Prior to procuring pharmaceuticals,grmntoea must have In place an Inventory management plan to avoid large perfodlo variations to supplies due to coinciding pumhass and expiration dates,Orant+eeis are ancouragod to or ter Into rotational procurement agreements wfth vandom and MaIrlbutors,Purchases of pharrnaoeutiasts must tnoludo a budget for the disposal of oxplmd drugs wlthln each fiscal yaaiaa period of pedormance for HSOR The cost of disposal Cannot be aoudad over to smother PEMA grant or grunt period. Tfle equipment,goods,and supplies Cthe ellg(ble equipment")purchased with funds provided Undar this agreemarA are for the purposes speoiflad In"Fladdar's Omeallo Security Strategy", Equipment purchased with those funds w10 be Met!In the event of amergenolso, InCludIng,but not limited to,terrorism-related hazards. Tho Sub-Reolpient shell plane the equipment throughout the State of Florida in such a manner that,in tho event of art emergency, the equipment can bo deployed on ihb scene of the emergency or be available for vas st a fixed locstlon vAthin ten(2)hours of a request for said deployment.The Fl AU Divlelon of Emergenoy Managemont JMEM)must approve anypurchaass of equipment not Itemkaed to a pro)eot's approved budgot In advance of tho purcheoe. The Sub4laclplant will,In acoordarroe with the statewide mutual aid agreement or*Met ermryancy response purpose as spodfled In the'Florlda Domestic Security Strvtogy,'ensure that all equiprrrent purchased with these funds Is used to respond to any and all lenlrs within Its regional response area as apptloablo for so/ono as this Agreament remains in effoot= Prior to mgv*WMU a response,the MEN will take prudent and appropriate action to detormine that the level or intenally of the Incident is such that'iho spadalProd equipment and resources are nomearyr to mitigate the outcome of the lnoldont, Allowable Equipmant(OP$G) OPSO equipmerd le intended to be Incidental to the orNmood border asamw*operations being performed. The grant Is not Intended to be used to outfit or supply general equipment to Si.TT law enforcement agenoles. Squiprnent:must be relatable to and justified by the aporatlonal benefit it will provide. * Equipment Marking.Because equipment purchased with OPSGa funding is intended to be used to support OPSO sotlAtles,it may be appropriately marked to aneure Re ready Identifloation and primary use for that purpose.When practicable,any equprnwt purchased with t;1M funding should be pro�ainently marked as fblfaws. "Purohaso+d with DHS funds for Operation Sfonobarden Ilse" * Fuel Cost and/or Oloage reimbursement,Them is no sap for rMimbursoment of fuel and mileage costa In support of operational arallvltles. 45 0 * VohiaM and Equipmeat Acqufaldon,Includlog Leaslnp and Rentals.Allowable purchases under 01583 Include patrol vehicles and other misslon»speolffo equipment whose primary purpose Is to Incrow operational capabllltisas on or nesr a border nexus In support of approved border saourity operatlons.A detalled lustMedon must be submitted to the respeatfve FEM61 MCI Program Analyat pdor to purchase. Modlol lemeryunay Coiuntermoasuraa.Allowablo purchases under OPW include narcotic antagonlrat;pharmaoeuftala,detection and IdentIfloatton equipment,safe stored®and ftneportatlon,personnel prdoutive equlpment,and Initiai equipment training,as will barefooted in the ARL and explained in 18 438, insumnae Coverage Requlesment As dented In the Code of Federal Regulations aeollon 200.310 the Sub-Reclplent muss,at a minimum,provide the equivalent ineursnoe,coverage for real property and equipment acquired or Improved with Federal funds as provided to property owned by the non-Fedoml entity. Federally owned property need not be insured unless required by the terms and conditions of the Federal award. F. Unallowable Equipment Costs(1-190P,UASI and OP80) + par FEMA potloy,the purchase of weapons and weapons accessories,Including ammunition, Is not allowed with HGGP funds. * Ofant funds may not be used for the purchase of equipment not approved by DHS/Fl"NfA. Grant tbnds must comply with 1O 420 and may not be used far the punmbase ofthe ieitlowing equipment:fires m%arnM ntition,grenade feunahers',bayorpts;or weaponlzed aircraft, vmels,or vehicles of any kind wllh weapons Installed. �► ilnaulharlxad a3cerolsa-refafed oosto Include; o Ratmbts'cement for the malntenanos or wear and tear coals of general use vehlclea(a.g,,construollon vehlolos),modloal supplies,and emergenoy response apperstus(e,g.,Ores hooks,ambulances). o equipment that is purchased for permanent installation.and/or use,beyond the scope ofthe ooncluslon of#*exercise(e.g.,etaotronic massaging sign), 0, Roquiroments'for emall Unmanod Alraraft System(SHOP,UASI,and OP80) All requests to purchase Smoll Unmanned AhMift Systems(SUAS)with FEMA grant funding must comply with 10 420 and IS Aid and Inoluds a desoription ofthe poUclas and procedures in plate to safeguard individuals'privy ,ohril righte,and civil liberties of the judscilction that will purchase,take the to or otherwise use fha IUAS equipment. H, AcquIsItlon and Use of Toohnology to Mitigate UAB(Countef-UAS) Prior to the testing, acqulsMon,lnstaflatfon,or use of UAS detection and/or mitigation systems, Sub-recipients sfrauld seek the advlue of counsel expedenoed with bolts federal and state arlminal, aurveillance,and communlostlons laws.Sub-Reelplaift should conduct their oMM legal and teohnfoal analysis of each 11AS doteotion and/or mitigation system and should not rely soialy on vendors'representations of the systems'legality or functionality.For further Information please see the DNS prise release on this toplot hitps,/ANwwdho.goy/rism/2020MR117finteragency issuos-advlsoly-use-technology-detect-andarMgate-tmmarma"tmtaft, 1. Aloowablo Tralobg Relatod Costs(SHOP'and UA8Q Allowable traihing-related casts under p180P Include the,establishment,support,oonduot,and attpndenco of training spedfioal(v Identified under the HSGP and UASI programs and/or In aanlunotfon with entsrgepoy preparedness iralning by other Federal agencies(e.g.,HMS and DOT"), Training conducted usirsg H$GP grids shoal d address a performance gap Identified through an AARV or other assessments(e.g„National Emergency Communications Flan NEOP Goal Assessments)acid contrlbula to building a capability that will be evaluated through a formal exercise. Any training or tmininngg sepal(noluding those for children,older adults,pregnant women,and individualo with disabiiWas and others who else have access or funotlonal needs,should be Identified 46 r n in 1ha AAR/IP and addressed in they state or Urban Area training oycls.Sub•Rec(p(ente are encouraged to use existing training rather than developing new courses.When developing new courses,Sub•Reclpients are encouraged to apply the Analysis,Design,Development, Implementation land Evaluation(ADDIE)model of Instructional design. • Ovortime and bacMD for'emergency preparedness and response personnel adanding DHSTI,MVIArsponsored and approved training Glasses a Overtime and backAll expenses for part-time and volunteer emergency response personnel prartlelpating in OH51.FIEMA training • 'Framing workshops and conferences ActlVld'es to achieve training inclusive of psople with disabilities and others with access and Npotlanal needs • Full-or part-tima staff or contractorsloonsultante + Travel e Suppitas assoolated with dllowable approved training that are expended or consumed during the course of the planning and conduction of the exerclss proJoel(s.) • instructor c4riilicationhe-csrtIficatlon Coordlnotlon with Citizen Corps Caumcils in oonduoting framing exerclsss + Pmpsradness training for community preparednese initiatives and programs lnteropeMbls communloations training �► Acilvl(les to achieve training Inclusive of people with limited Sngllsh.lof lenay + immtgratlon anforcorrent framing Additional TraEnbg information Per pHWF5MA Grant Programs Directorate Policy M 432,Revlaw and Approval ftgrdhomonts Or TAVning Courses.F'vrrded Through Preparodhrbsa artertfs;iasued.on duly 19,2016,states,territories, Tribal antlilso and high-rWc.urban smas are no tonger mg4lrodto request approval km FEMA for peroonnel to attend non4)118 FEMA training as long as the training is coordlnated with and approved by the state,terrltory,Tribal or high-risk urban.orea Training point of Contact(TPOC)and falls within the FE-MA mission scope and the jurladiador'`s l=mergency Operations Plan(EOP).The only exceoon to this policy fa for Ccuntering Violent ExtretWorn courses,OHS/FEMA will conduct periodic.rev(ows of all state, terrllory,_and urban Arse tralnirig funded by DHS/FE MA.These reviews may Include requests for an ooum materials and physical obsetvatinn of,or psrlidpation In,the funded training.Ifthess revlavre (latermh%that couraas are outside the scope of this guidance,Sub-Redpfents will be asked to repay grant 14rrde expanded In support of those efforte. For further Information on dameioping coursea using the instarucffonol design methodology and tools I mt can facOltate the pros,TP'OGs are encoouraged to review the FlI M Responders Trafnit tarrelopment Center(RTO&I webelte. DH31 W Arovlded Tra/ntho.These trainings include programs or courses developed forand delivered by instltsrtlons.and organizations funded by OHSIFSMA.This includes the Center for Domestto Prepatedhess(COP),the Emamency Managdinent institute(f"Mf),and th®National Training and Education Dlvlr:ibn's(NTED)Trptning PartnerPrograrns M;P,).TPP Includes the OeMerfor homeland Dolanse.and Security,Natlonsi Domestlo Prepsiredness Canaartlum(NAPCa Plural-Domosllc. Preparesineas Consortium(RDPC),and training partners through the Continuing Tralnlnp Gmnts program, Appro,vedState and Fodarrsl Sponsored Course Catalogue.This catalogue,lists state and Faderat sponsored courses that fall within the D148IFEMA Mleston scope and.have been approved through the, FEMA course review and approval prodess,An updated version of this catsfog can be accessed at., vMWArstrespandertraining.gov. 47 7ra/01091 Not Provided byGNW'EVA.These lralnings Include courses thst are either state sponsored or Federal sponsored(non-pi-WFEMA),roordlnat4d and approved by the SM or their deolgrtoted TFOO,and tall within the OMMMA mission mpe to prepare state,local,Dibal,and territorial personnel to prevent,protect against,mitigate,respond to,and recover from acts of terrorism or oataet wma events, a State Spormared Courses,Those courses are developod for and/or delivered by Institutions or organizations other than Fadefal antitlae or FEMA and are sponsored by the SAAA nrthelr designated TPOO a Johd Training and fteralams with the Public mW Private Sodom,These courses are sponsored and coordinated by private sector entitles to enhance public-private partnerships for training personnel to prevent;protect against,mitigate,respond to,and recover from acts of trarrorlem or ostastruphlc events, In addition,States,tsnitorles,Tribes,and Urban Areas are anaouraged to lnoorporate the private sector in guvemmont-sponsored training and awrcises. Additional ltrformation on bud DHSIt~EMA provided training and other federal wW state tanning can be found at;www,flr*ospondertralning.gov, Tranlning Information Reporting System("Web-Forms").Watt-Forms is an eladrorlia form/data managgernent system built to assist the SAA and its designated State,territory and Tribal Training Paint of Contact(TPOO).Ropoft i;training activities through Web-Forma Is not required under FX2022 RSGP, however,the system remains available and oan be accessed through the FENA Toolkit located at https,/Avww.firstrespondertraining,govlfrtlwebForma In order to support grantees to their own tracking of traking deliveries, FOOM state Training Offloe Candltlonm Forthe purposes of this Agreement,any training course listed on the OHS apprzrved course catalog quallfies as an authorized course. `rho Laub-Reolplent carr suo6easfuily complete on authorized Course either by attending or conducting that course. • In order to receive paywif for successfully attending an authorized training oouree,Ills Sub. Reolplent must provide the Division whir a dertlWate of course oomplaflon;additionally,the Sub-Recipient must provide the Division with sit receipts that document the vests Mourned by Me SubAealpient in ordor it+attend the course. in order the receive pgffwnt for successfully conducting an authorized course,the Sub Recipient must provide the Division with the course materials and a rooter signor sheet; additionally,the Sub-Recipient must provide the Division WM all receipts that document the costs Incurred by the Suss*Reoiploat In order to conduct the course. • For courses that are non-DMS approved trelntng,Sub-Reolplard must requaot approval to conduct training through the use of ths Non-TeD Form and provide a copy,along with email, showing approval granted ibr conduct. * For the conduct of tralning wortrshops,Sub-Realpiant must provide a copy of the eourse materials and slgn-in sheets. +� The number of partlelpols must be a minimum of 16 in order to Justify the cost of holding a cons. For questions regarding adequate number of participants ploase contaet the FVEM State Training Qfflaer for oouras specific guidance. unless the Sub-Recipient re0ows advance written approval from ft State Training Officer for the numbst of participants,then the Division will reduce the amount authorized for reimbursement on a pro-%to basle fbr any tralrring with less than 10 parttelpents. 48 i i " j 1 • The Sub-Recipient must include with the reimbursement package a separate copy of the page(a)from the State(and County or Regional)Integrated Preparedness Plan(IPP) t eoling the training. J. Allowable Exemiss Related Costs Exercises conducted with grant funding should be managed and oonducted consistent with HSEEP. HSEEP guidance for exercise design,development,conduct,evaluation,and Improvement planning Is located at httpsJlwww.fems.govtomergenoy-managers/national pmparedoesWexerclseslhseep. • Design,Develop,Conduct,and Evaluate an Enrolee • Full or part-time staff or contraatoraftnsultants • Overtime and WWI costs,Including expenses for part-time and volunteer emergency response personnel participating In DHS/FEMA exerdee « Implemenialion of HSEEP Aoilvhloa to achieve exercises Inclusive of people with disablllttes and others with access and functional needs + Travel Supplies associated with allowable approved exercises «. Interoperebte communkttlons exardess Additional Ilixerolae Intonrnation Bub-Reoiplents that decideto use HOOP funds to conduct an exerdes(s)are encouraged to complete w a progressive exercise series.9xerclses conducted by states and high risked urban areas maybe used to fulfill similar exercise requirements required by other grant programs.Sub-te+ciplarb are encouraged to Invite representativosiplanners Involved with other Federally mandated or private exomfse activities.States and high risked urban areas are encouraged to share,gtt a minlrrrum,the molt!year training and exerese svheduls with those departments,agencies,and organizations included In the,plan. ♦ V+alldadng Cepabftes.Exercises exarnine and validate capabilitles•based planning soross the Prevention,Proteotlon,Wiltigatlon,Response,and recovery mission areas.The extensive engagement of the whale community,Including but not limited to examining the needs and requirements far Individuahe with disablil ies,Individuals with limited English proficiency,and others with access and functional needs,Is essential to the development of an effective and cor iVrehenatve exxer0se program,Exercises are designed to be progressive—Inoreasing in scope and complicity and drawing upon results and outcomes tl'om prior exercises and real- world Incidents—to challenge parlir,lprAng communities.Consistent wHh Homeland Security Exercise and F-valuallon Program guidance and tools,the National Exercise Program(NEP) serves as the prinopal axerclee rneohanism for examining national preparedness and measuring readirms.Exercises ahould align with priorities and capabilities tdontl8ed In an IPP. « SAWAi.EventMannlns. tf a state or Urban Area will be hosting a special event(a.g.,Super Bowl,"Summit),the spacfal event planrng should be considered as a tralnlmtg or exercise activity for the purpose of the IPP.States must Include all confirmed or planned special events in the IPP.The state or Urban Area may plan to use IMP or UA$l funding to finance training and exerclse acllvitles in preparation for those events.States and Urban Areas should also consider exercises at major venues(e.g.,arenas,convention centers)that focus on evacuations,oornmuntamr+tione,and command and control. • Regional Exercises.States should also sntidpate participating In at loast one Reglonsl Exercise annually.$fetes must Include all confirmed or planned speolal events In the IPP. 49 i « Rafe of Non-eavernmenfol ghaffos in Exervlsas.Non-governmental partiolpellon In all levels of exerolses Is strongly encouraged,Leaders from non-governmental entities should be included In the planning,design,and evaluatlon of an exarctee,State,loud,Tribal,and territorial Jurisdictions are encouraged bo develop exaMses that test the integration and use of non-governmental resources provided by non-governmental entitles,defined as the prlvata sector and private non-profit,faith-based,community,parildpatlon in exer*es should be 000rdinsted with the local Cidxen Corps Goundl(s)or their equivalent and other partner agencies. FoFM 3tats Tra inlog Office oondiflons for Exorcises:For the purposee of this Agreement,any examlso which Is oompllarA with HSEEP standards and contained In the State of Florida(and County or Regionar)IPP qualiflee as an authorized exercise.The Seib-1.e51ptent can smaoesefullyy complele an authorized exerrcles atther by attending or ronduobrtg that exardso. in order to race lvo payment for succeasfully attending an authorized exerdso,the Sub. Recipient mustpravlde the Division with a carflfloste of oompleflon orelmllar oorrespondenao signed by the Individual In charge of the exerdse;additionally,the SubAselplent must provide the Division with all receipts that document the costs Incurred by the Sub-Recipient in order to attend the exercise. + in order the receive paymerrtflorsucoessfully conducting en authorized exercise,the Sub- Recipfent muat provide tits plvisfon with on SxPLAN,AAR/IIP,IPC/MFWPC Meeting Minutes and Sign4n Shoot for exemlae attendees;additionally,the Sub-Roolplent must provide the Division with all receipts that document the coals Incurred by the Sub-Roclplent In order to conduct the exemles. 'rho Sub-R'salplanf rnuatInclude with 1hvrohnbursernanf package a sepamfe copy of The pags(e)from the E verclse flan whlalh Menges the partlalpant agonclos and a printed pags(s)(mm the State(and County or Peglanap IPP reeding!the'vXOMtse. +� If you require foo llwater for this event,request must come to the Division Within 26 days prior to Ihs gent,In the following Format: Examise T)tle: L.octet OM 6xerdse fates Exeroise Schsdufe: Estimated Number of Partloipants that will be f0d; Estimated Coat forfooclfwaters Description of the Examlees K. Matntanance and Sustadnmont(SHOP,UABI,and 0P$G) The use of DHS1FEMA preparedness grant funds for maintenance oontraots,warranties,repair or rsplecement costs,upgrades,sand user fees are allowable,as desorfW in FEMA Polloy PiP 208.402- 125-1 under all aettve and future grant awards,amass otherwise noted.Except for maintenance plans or extended warranties purchased Incidental to the original pinvhase of the equipmeat,the period a covered by maintenw or warranty plan must not exosed tho POP of the speoific grant€ands used to purchase the plan orwammiy, Grant funds are Intended to support ft Goal by funding projects that build and sustain the core capabilities necessary to prevent,prrkect against,mitlgafs the effects of,respond to,and recover w from those threats that pose the greatest risk to the sacurity of the htagon.in order to provide recipients the ability to meat this ab)ective,the pollcy set forth In I~EMNs to 370,Guidance to State Adminlatraitive Agenoles to Expedite the Expandllura of Certain OHS/FEMA grant Funding,Initially for r FY 2007-201 1,allows For ft expansion of allpible mafntwan a and austainment costs winch must be in(1)direct support of existing oapabilitias;(2)must be an otherwlso allowable expenditure undar so k i i 3 ir,e applloabfe grant program;(a)be tied to one of the core capabilities In the five mission areas oorained within the Cdoal,and(a}shareable through the Immgrgenoy Managemerit Assistance Compaot.Addltlonaily,eligible oosts may also be In support of equipment,training,and critical resources that have previously been purchased with either federal grant or any othsrsoume of funding oth®r then DNS/FEMA preparedness grant program dollars, tl., Law Ehlb rcement Tor rorism Prevention(LETP)Addvltfes Allawebls Costs LEM Activities eligible 16r uee of IETPA focused funds lnclr,►de but are not limped to: * Maturation and enhancement of deeignsled state and major Urban Area fusion enters, Including Information sharing and anslyels,threat reoagnitlon,terrorW Interdlcbon,and training/hiring of intetilgence analysts; a G, MInatlon between fusion centers and other Intelligence,operational,analytic,or Inveattgative efforts Including,but not limited to Joint Terrorism Task Forces(JT'IFs),Field Intelligence Groups(FIGs),HI h Intensity Drug Trafficking Areas(HIDTAs),Regional Inibrmation Sharing Systems 1IZ18S)Centers,criminal Intelligence units,mal4rns crime eknafyels cantors and OFFS intelligence,operational,ane)*,and Investigative enfities; • Regional counterterrorism tralning programs for small,medium,and large Judedledons to exchange Information and dlscuse the current threat environment,lessons learned,and beat practlo"to help prevent,protect against,and mitigate acts of'terrortem; • Support for coordination#Cf re91M)fu11140019 training exercises(federal,state,and local tow enforcement participation)focused on terrmdsm-related evo ta; + Law enforcement Chamicai,Biological,Redlologloal,Nuolear,and higgh yield Explosives detection and response capabilities,such as bomb detection/disposal capability deployment, eustainment,or enhancement,Including canine teams,robotics platform,and x-ray technology; e Implementation and maintenance of the Nationwide BAR Initiative,including training WOW One personnel on IdentWft and reporting suspicious activities,tfps/leads,and onlinelsoolal media-based throats,as well as the execution and management of threat asaesament programs to Identify,evaluate,and analyze Indicators and behaviors Indicative of terrorism, targeted violence,thraate to life,and other criminal aoiiv , ♦ Management and operstlon of sotivltles that support the execution of the Intelligence process and fusion centers,Including but not limited to;Fusion Liaison OfAcer(FLO)programs, eeourity programs to protect the faally,personno,and information,and the proDeeft of privacy,civil rights,and aivfl libertfee. + Implamenlatlont of the"if You See something,;Tay Something"oampalgn to raise public awareness of indicators of terrorism and terrorlsm-related crime and associated efforts to increase the sharing of frifomtatlon wilt public and private sector partners,Including nonprofit organizations, a Note;DH8 requires that aft public and private sector partners wanting to Implement andlor expand the DHS'if You See Something,Say Somethingtb'campaign using grant funds work dkaolly with the DHS Office of PartneraMp and Engagement(OPE) to ensure all pubic awareness materials e.g.,videos,poster,bi folds,Mo.)are consistent with the DHS's messaging and drat ogy for the campaign and oompilant with the mite ivo's trademark,which to Ik en"d to DI-IS by the Now York Metropolitan TraneperMon Authority.Coordination with OPE,through the Campalgrr's Me (,eaeaoyQhq,dhe.gav),must be faclHtated by FEMA, increase phyeicol security,through law eMbroement personnel And other protective measures,by implementing preventive and protective measures at critical Inhaetruo ure site or e-rlsk nonpr*organizations; * Development of oounterbng violent extremism programs,projects,and Initiatives,addressing prevention,Intewentlon,and diversion efforts,Including training on roles of law enforoement and how to eftootively partner with law eaUnment;developing and promoting training speollfaally for law enforcement exeoutives and fiontline officers on potential behaviors and 51 indicators of vlalant extremiem and Crow to appropriately analyze and report them;supporting communfty and law enforoement engagement strategies much as table top exomisem, roundtable events,town hall meetings,and peer to peer activllles;funding for existing and/or expansion of law enforcement community relations efforts, support for the development of community engagement plans,and Joint projects to tnQrease tt►a awareness ofvlolant srctnem ls(threats and community mitigation solutlww; e SuMing and austalning preventive radiologlool and nuclear detection ospabli las,including thoas)developed through the Securing tte Citlea Initiative;and Integration and interoperabllity of syst®ms and.data,such as computer aided dlapaM(LAD) and record management system(RMS),to farolible the r.olleotloo,evaluation,and assessment of suspicious ao0vity reports,tipo/loads,and onllnelaociei media-basod threats. All. Law Snforcemrent Readfns"(SHSP,UA81,and OPSG) SHSP,VASI,or OPSO grant funds may be requested and may b®approved on a case-by-case basis for immigration enforcement training In support offs border security mission.Reque*for training A be evaluated on a caa"y-case basis and can only be used for certMasUon in the•action 207(g) program provided by OHS/ICE!.SHSP,UAS1,or OPSG SubFteolplentawith agreements under section 287(g)of the Irnm4ration and Nationality Act(8 U.S.C.§9267(9))to receive delegated authority for immigration enforcement within their jurimdlotions may Wsv be reimbursed for section 287(g)related operatlorial aotivitles Wth approval from Ft MA on a oaswby-oaae bade.For OPSG' Sub-PWplents must be a**rtzed by USSP HoMquarters and Sectors,and operational aotivltles must be coordinated through a U8810 Sootor, OPSG grant funds may be used to Increase operational,maierlol,and teohnologleaf readiness of SLTT law enforcement agencies,The Delegation of Immigration Authority,Seatlan 287(g)of the Immigration and Nationality Act(INA)program allows a abate or local low enforcement enttly to enter Into a partnership with ICP-,under a joint Memorandum of Agreement(MOA),to receive delegated outhorlty for immigration enforoement within their jurtedlotlonm, N. Regional Border Projeots(OI843) $ub-Roolplents are enoouraged to prioritlzo the acquisition and development of regional prnjeots an the borders to maxlmizo Interopemblllly and coordination capabliitles among federal agencies and whir state,!coal,and Mal law enforcement partners.-Such reglonal projects Include. • Communications equipment: • Redlo systems and repeaters • Integration wM regional Intalligonce and Information sharing effort(i.e.fusion centers) o Intelllgenos analysts • Sltuatlonai Awareness equipment: o L(cones Plate Pleader Notworlcm o Visual detection and sur mlilanoe systems o Goneor Systems o Rader Systems(for air and/or mrine Incursions) o Aircraft systems(manned or unmanned) 0. Crltival 1mergency Supplies(SHSP and UASQ Crltical omargen supplies,such no shellstable products,watar,and medical equipment and supplies are an sllowallo manse under SHOP and UASL Prior to the alloc stlon of grant(funds for stockpiling purposes,eaoh state must bave OH9/PSMNs approval of a five-year viable Inventory management plan,which should Include a distribution strategy and rstated sustainment costa if planned grant oxpendlture Is over W0,000.00. ff grant expenditures exceed the minimum threshold,the five-year inventory management plan will be developed by the reclplent and monitored by FNMA.FEMA will provide program oversight and teahNoal aseistrroe as It relates to the purchase of oriOW emergency supplies under UASL FF.MA will establish guidelines and requirements far the purchase of these p 52 . e d r supplies under UASI and monitor development and status of the state'a Inventory management plan. P. Consiruation and RenayWon(SH8P and VA$Q Project construction using SHSP and UASf funds may not exceed the greater of$1,000,000 or 15%of the grantaward.For the purposes of the Ilmitations on funding levels,oommuntcatlons towers are not considered Opsistruollon. Wdttgn approval must be provided by OHSIFEMA prior to the use of any HSGP ftmds for construction or renovation.When applying for construction funds,recipients must submit evidence of approved xontng ordinanoea,architectural plans,and any other loG41y required punning permits.Additionally,reolplents are required to submit a Si=4240 form with budget detbrfl tiling the project costs,and an SF 424D Form for standard assurances for the aorstructldn projscL Redplents using Rands for construction projeots must comply with-the Davls-Satan Act(.codified as amended at 40 U.S.C.if 3141 et seq.).Reolplertts must ensure that their contraolors or subcontractors for oorestruotion prajewts pay workers no less than the prevelling wages for laborers end mechanics omptoyed on projects of a character Ilke ther•ogntraci worh fn the civil suWvislon of the State in which the work is to be performed.Additional Information regarding compliance with the.Davls-Saxon Act,Including Department of Labor(DOL)wage determltiallons,f*aveUbla orJl6e at hhps:l dol.covMfid(siovggpt cte/dbra.htrn. Redptante using(undo for construction projects must also comply with the requirements set forth ; In theovernment-wide awaW term on Repotting 5ubawaWs and Executive.Compensation toc*9 at 2 C.F.R.Part 170,Appendix A the full text of which Is Incorporated.here by reforenae In the award teems and cohditlons. (1) all Iran.and steel used In Iha prr jeot are producadln the United States--hls means all mariActurIng.processes,from the'initisi melting stage through the appllcatton of coatings,aaourred in"the Urdted States; (2) gll manufactured produatb used In tha.project are produced In the United States—thle meane the manufactured produat was manufactured In the United States;and the cost of the components of the manufactured-product that aro mined,produced,dr o mnufactured In the United Slats$Is creator than 55 pbroent of the total cost of an componvrits of The manufactured product,unless anothar standard for datennlningthe minimum tarnaant-of dom®sila oontent of the manufactured product has been batablished under applicable law or togulatlon;and (3) all construotion materials ere.mannufeotursd In the UnitedStates--fhhr means that all manutfaWring processes for the'oofrstruction materlat occurrod In the linked States; '. The Buy America preference only applies to articles,materials,and supplies that are consumed 41. Incorporated Into.or efte,d to an Infrastructure project,As such,ft does-nc(apply to tools, equipment,and supplies,such as temporary sc of 1ding.'hrought to-the oonstruation sits and o removed stor before the completion df the fntrastruature pru).oet,-Mor doesa. try America preferance apply to equipment lard furnishings,such as mambie chairs,desks,and porfabls computerequipment,that era used at or within the finished Infrastructure pmj.9ct but are not an fi)tegrat part of the struokura or permanently°dffixed to the infrastructure project. Q. Comamunicatloris Towers Wbon applying for funds to construct communication towers,Sub•Reciptsnts MW submit evidentce that the Federbl CoMmunlcation Commisslon's Sectlon 108 of the Naatlonat Historic Presetvatlon Act,Pub,L;No,BMW,as amended,review process has been completed, $3 r A R. nisposltlon When original or replacement equipment acquired under a Federal award Is no bngsr needed for the original project or program or-ror other aativitles currently or previously supported by a Federal awarding agency,except as otherwise prWded to t=edaml statutes,regulations,or Federal awarding agency disposition Instructions,the Sub-Reciplent must request dispoeklon Instructlorre from FDSM OfAce of dornnestic Preparedness and the State Administradve Agency will request disposition Insrtnacitons from Federal awaNing agency as required by the iorms and conditions of the Federal award.The SUb-Reoipient shag notify the FDEM Cflice of Domestic Preparedness at:WIS Shumard Oak Blvd.,Tallahassee,Florida$2359 one(1)year In advance of the expiration of llv equipment's posted shoWlts or normal life expectancy or when it has been expended, The Sub-Reolplsnt shall notify the POEM immediately If the equipment Is destroyed,lost,or stolen. S. Ensuring the Proleation of Civ1I Rights As the Nation works towards achieving the National Preparedness Goal,It Is Important to oontlnue to protect the civil rights of Individuals.Sub-Reclplente must carry out their programs and aotivtties, including those related to the building,sustalnment,and delivery of oars capabilities,In a manner that respects and ensures the protection of civil rights fbr protected populations. Federal oN rights statutes,such as Suction$08 of the SUff ord Act, Section 5%of the Rehabilitation Act of 1973,and TO VI of the Civil Righte Art of 101,Age Dlsodtminstlon Act,ekrmg with OHS and FRMA regulations,prohibit discriminatlon on the basis of race,color,natlonal orlgln,sex,religion, age,disablltty,limited English proficiency,or economio status In connection YM ptoitrams and aativitlos remlving federal financial assistance,from FEMA, Monitorfng and oversight requirements in connnection with Sub-Recipient compliance with federat civil date,laws are also authorized pursuant to 44 C.F.R Part 7, In scoordanoe with civil dole laws and regulations,Sub-Reoipianta must,ensure the oonafatent and syaternatio fair,just,and Impartial tmatment of all Individuale,Including Individuals who belong to tanderserved Communities that haw been denied such treatment. Recipients(as defined in 2CFR Part 200 and looludirrg veciplents acting as pass-through entities)of Federal financial asslstance from the U.S,Department of Homeland Security(OHS)or one of Its aweruung component agencies must complete this toolwlthln thlrty(30)days of necelpt of the Notice of Award for the iket award under which this term applies.Recipients of multiple DNS financial assistance should only submit one completed tool for their agency,not per award.sub-Reciplents are not required to complete and submit this tool to OHS,However,Sub-Recipients have the same obligations as pass-through eMltles and Recipients to comply with applicable clue rights requirements and should follow their pass-through entiffee instructions for submluing civil rights lmbrmaft to those endues. To demonstrate succosatul completion of task I for quartets 1,the Sub-Reolplent must submit the following Item In the Olvlston'$Salesforce system; • Complete and submitthoWl Rights Evaluation tool httpsaArow,dhs,govlpublloafionfdhe- clvll~rlghts.avatuatton4acl to Inolude supporting materials within thirty(30)days of receipt of the Notice of Award {November 1, 2022) for the first award under which this term applies. • Subsequent submissions.After fhe initial submission,Sub-Reotplents are required to complete the tool once every two(2)years 9 they have an active award,not every time and award is made,After Inluel submtsslon,flub-kaoiplernts are only required to submit updates. if they are no updates since the Instal submission,the Sub-Reolplent must In4lloate"no Changed for each item as applicable io aaO*the Wendy requirement. Recipients should not re-submit Infarmatlon previously submitted.The due date for submitting updates Is calculated from two(2)yeare from the date the Sub-Recipients last submitted the tool to the SAA 54 (FDEIN). FDEM will send an small reminder to the contact parson Identified In Section 2 of the tad prior to the due date for the blyearty updaty. T. Nadonat InaWent management Oplem(NIMS)Implementsllon(HSQP,OPSO,UA81 only) NIM Opmvides stakeholders across the whole community with the shared vocabufary,systerna,and prooesses to successfully delivor the oapabli fles desadbad In the National Preparedness System. and SubAsolplents of Worst preparedness (rwAsaeter) grant awards, jurfadlcllans and organizalkm must ochleve, or be actively wor'Wng to sc hleve, all of the NIMS Implementation Ob)eoWn.The objectives can be found on IN NIMS webpage at httpaVAvWw,fema 9ov/emergency- rnanagers/nime/Irrrplennenixrtlan-�afnfng. U, Flratlrlet FI W4at provides publlo safety angles with misslon-critical broadband data capabilities and swAces including,but not firnked to messaging,Image sharing,video st a ming,group taxi, voice,data storage,application,tooation-based services,and Quality of Servto%Prioaity,and Pr+esmptfon.Public safety ordles seeldng to enhance their operatlorW capabilities using broadband technology► ay seek grant ttrnding from appropriate pmgmm to euppott the fbWMngr • Planning fbr Integm*m of tnf0rrnalon tachnology(IT)lnfrastmature,waft",and elte upgrades neossom y to omnevt to FhtW s Handheld broadband Oeviee lnol Wing smarTphones,featum phoAa&,tabft wearables,push-talk(PTi)devices + Vehicle-mounted or otherwise geld operated data devioes,such as(Madiaed laptops • Network scow devim,fnafudtinq po*ble WFF1 devices,Universal Sedal Surf(LM) modems/dongies,frurk mounted madam routers • Cuetoow-Owned and Managed(ODAM)broadband deployable equipment,enabling public safety to own and dispatch coverage expansion or capacity enhancement I equipment uMn Ihelr jurladiotlon • Smadband dwAce accessories that enable of alont and sale publio eafefy operations such as headsets,belt c11ps,emplaces,rsmcfe Bhretd oth,awwra,ruggWized oases • SubacMer•Identitivstfon Modules(SIM i0fUnlvemal Integrated Ciroult Cards(IACCs)to allow pubic safety users to update existing dev)m to opersts on public set* priorifted 000oas * One-tiros purchase and subscr mbaeed applications for putlo safety use which could Indude,among severer other optlorur,erftpfto mobltiy management(EiWM), mobtie devloe management(MOM),mobile WWI Private NeVA rk(VPN),Idanifty a emices,or doud 3e►Ntos twb Sub-Recipients must be 000rrdlna%d with the Statewide Interoperablilty Coordinatcr(SWO)and Fb%WM on the planning, deployment timer, and operational avallabNtiy of the netwo& depfVnent whin a specific state or to terry and to ensure that pt*d does net oWlot wit nelxNarfc planning efforts and complies with all technical requirements. FWNst requires participating agencies to demor%trste a subscription to public salsty0oriftcl broadband servhee to purchase FlrsrtNetbroadband deybes or applications.SubAoclplante muat000tdtrrate with F1rstNet In advance of any strategic acquisition of broadband l.TE equipment to ensure that purchases adhere to all appkable standards for pubtio sefaty entities, V. 8AIFECOM 4 All Sub aeciplents using preparedness grunt funding to support emergency communraatiom systems and equipment roust meet applicable;3A1"ECOM Guidance.Sub-Reolplents must Im 000rdlnsted with the 8VWC and tiny State InteroperablRy Governing Body(Slafd)to ensure InteroperabiH(y and long-term compatibility. W. Cyberseouft Sub-Recipients must use HSOPfunds for oybemecurfty projects thatsupport tins aeourily and ftmdloning of o0cal 1Mraehruoture and we oapaWlItles as they relate to preventing,preparing ss for,protecting against,or reeponding to aots of terrodem.Sub-lteciplents of FY 2022 HSOP grant awards will be required to complete the 2022 Natlonwlde Cybersecurity Review(NGSR), anabling agencies to benchmark and measure progress of improving their ayberseourity posture, The NCSR Is an annual requirement and Sul-Reolpients must complete the lust available NCSIr offered after Ihls subaward has been Issued. X Procurement The purpose of the procurement procon is M ensure a fair and reasonable price Is paid for the services provided.AD procurement tmnsaoWns wlif ba conducted In a cancer providing fUll aral open competition and shall comply with the standards ad(oulated In: 2 GAR,Fart 200; + Chapter 287, Florida Statues;and, • SubAeolplenCs local procurement polioy, To the extent thatone standard Is more stringent than another,the Sub-Reoipient must follow the more stringent standard. For example,If a State statute Imposes a strider requirement then a Fedora)regulaUon,then the Sub-Recipient must adhere to the requirements of the Slate statute. The State of Ftarlda prororr ement policy and prooedure l+s as follows: �.. Amount � ne�o..0,a�erult"e� , 6h�S +salad oVuslm�go�pp trrd slrlg pra:rtiras w to may incckrrde if)to ; han of aartte$2,600 but lase than Submtt summaryIniimum}written quotes,eigne by the vendor �6 t100 r� eatatativa. � For vendors not on STO;submit documentation of Invitation to Sid J5 t�40 Process(!Tl.ft9rest Pur Rro osal fill P or irtbsrtt,ta otiat i"ftd Sole r� FGi e _ i d Alternative Contract . mvdities or Services available to the Mate via outside contract Source vehicle,A copy of the executed Corot must be submitted along with ,eddl#lona!q�c►tes C SA 70 w GS i Pomeaf Competitive SoNcltaWorim$36,000 and above and not eveflabie on M inclurde Invitation to Sid(1Tg),Request fcr P tmosat(RFP),or invitation to[Negotiate(ITN) Each requires a$crape of Work that meets all st*tory requiremerte and formal posting or pub>loaaon proom.temples of when to use each method: a Invitallog f,Q 91,1: When a Sub•Reolplent can estasbtish precise specifications for a Commodity or defining,with spsaificity,a soope of work for the commodities or contractual services$aught,If not using an ITS,Sub-Recipient must Juadfy In writing why an ITS is not practicable. a Reguestsa: Through this prose%%vendors can compete on a coat basis for like Items or sere me.The request for proposals method of procurement is used when It Is not praWcabler for the agency to specifically define,the scope of work for which the commodities or oontraotua3 servlase Is needed,Simply put,the Sub.Redptent can describe what It wants to accomplish butthe methods or means to accompllsh the desired outcome cannot be esslly defined.Them may be several methods available to acaomplleh a task,and the agency is considering sh the avallable options. c 11nMIonjAtjM9tI&:If the Sub-Recipient has determined that arc ITS Oran RFP w1N not result In the best value.ft Sub•Reofp(ent may prooum commodities and contrectual services using the ITN process,The procurement file mat be documented to support why $6 an ITS and a RFP will not result In best vacua(287A67(1 xo),Fiorlde Statutes).Contracts that exceed$1M require a Florida CerZHted Contract Negotlator.Contracts more then $10M In any fiscal year, requtres a Project Management Profeeefonei on the team. The Division shall pre-epprove All scopes of work for projects funded underthts agreement.Alan,to receive relmbureement from the Welon,the Sub-Reolplent must provide the Dfvwon with a suspenslon and debarment form for each vendor Ihat perkrmed work under the agreement, Furthermore,If requested by the Division,the Sub-Recipient shall provide Optes of solicitation documents Inaluding responeas and justltioatiorr of vendor selection. Confracts may include: State farm Contract:A State'earn Contract Is a contract that is competlW*procured by the tilvieion of State Purchasing for selected products and services for use by agencies and eligible users.Florida agencies and eligible users may use a request for quote to obtain wrliten pricing or services Information them a state term oontoot vendor for commodlttes or contractual services available on a state term contract from chat vendor.Uso of state term contracts Is mandatoryfbr Florida agencies In sccordanoe with seotion 287,068,Florida Statutes. Alternate Contract Source:An Alirrats Contract Source is a contrast let by a federal,"a,or loot goverment that has been approved by the Department of Management Services,used on a determination that the contract is cost-effective and In the best interest of the state,for use by one or all Florida agencies for purchases,without the requirement of compstltlye procurement.Alternate contract sources are outhortzed by subsection 207.042(16),Florida Statutes,as implemented by Rule $QAr1.045,Florida Adminlstrativa Code. General Services Adralttistratlon Schedules:The General Services Administration(GSA)Is an Independent agenoy of the united States Government.8tatos,tribes,and local governments,and any Instrurnentatity thereof(such as local education agencies or institutions of higher education)may participate in the GSA Cooperative Purchasing program.),Refer to the appropriate.08A fthedule for additional repufromants. 1�'', ls7ggyt?ttdklt� . the practice of procurement by one agency using the agreement of another agency 1s caged piggyb,ldng. The ability to piggyback onto an existing contract Is not unlimited. The Sub- Redpisnt's written procurement policy must be submitted to the 8AA and must allow for piggybacking.The existing contract must oonteln language or other legal authority authorizing third parties to make purchasss f m the contract with the vendor's coneent. The terms and conditions of the now contract,Intruding the Scope of Work,must be substantially the same as those of the wdsttng contract and approved by the Division, The piggyback(contract may not.exrread the existing contact in scope or volume of goods or services. A.Sub-Redplent may not use the preexisting contract merely as a®bask to begin negotiations"for a broader or materially different contract. Section 215.01,Florida Statutes Statutory changes enacted by the Logielature impose additional requirements on grant and Sub- "lent agreemards funded with Federal or State financial assistance. in pertinent part,Section 21SA71(1)states: An agency agmementihat provides slate Snerrdal assistance to a Recipient or Sub-14sdplent,as those terms are defined in s.215,87,or that provides federal financial assistance to a Sub- Reolpient,as defined by applicable United States dlllos of Management and Budget olrcciars, must Include all of the fvllowlhg: • A provision spsctfying a Scope of Work thatclearly establishes the tasirs that the Recipient or Sub-Recipient is required to perform, 57 w s a A pravlsion dividing the agreement into quantlflable unite of dolNarables that must be reoefved and accepted In writing by the agency before payment,tech deliverable must be directly related to the Rope of Work and specify the required minimum level of service to be performed and the criterlo for evaluating the suoosssfwl completion of eaO deliverable. M A pmvislon specifying the tlnanotarl consequences that apply if the lRoolplant or St b-Radplent falls to perform the mlnimcurr level of Sarvfoe raqulr*d by the agreement,The provision can be excluded from the agreement only ff financial consequence are prohlblod by the federal agency awarding the gram.punda refunded to a state agency from a Rectplsnt or Sub- Radpient for failure to perform w required under the agreement may be expended only in direct support of the program from which the agreement originated, * A provision specifying that a Reolplent or Sub-Recipient of federal or state financial assistance may expend funds only for allowable mete resulting iron obligatloto inourred during the specified agreement poriod, • A provision specifying that any ba>ance of unobllgated funds which has been advanced or paid must be refunded to the state agency. • A provlelon specifying that any funds pold in excess of the arnuunt to which the Recipient or Sub-Redpisnt Is entitled under the terms and conditions of the agreement must be refunded to the State agency. + Any additlonal information required pursuant to a,216,97. Z Unique gntlty identifl+er and System for Award MWtop ment(SAID) Subbolptante for this award musts • Be mylatered In SAM; Provide a valid U01018AM number;and • Continue to maintain an active SAM regletratfan with current Informadon at all times during which It has an eotive federal avmrd. Z11 Reporting Ages rltaments q. Quarterly Programmatto Ropoettng: Tho Quarterly Programmatic Report is due within thM(30)days after tho mid of the repor Untl periods(March 31,Juno$0,September 30,and December 31)for to life of this contract. K a re d(s)Is delinquent,future financial relmbursaments will be withhold until the Sub-Reciplant`a reporting Is ourre t, r if a report goes arras(3)coneeoutivs quarters from dote of execution without the Sub-Redlplant redeofing any aetivity and/or axpendltures It will rssult in(Ise lesuance of a noncornplIance letter,and o written justMontlon must than be provided. o Based on the SAA's datermInsdon,the Sub-mciplent will have 30 days to submit a letter of appeal to the SAAMBA. o Sub.Reolplerrie Of only be allowed ono oppartui ty to appeal. o if the appeal is denied,or Inhere Is no response to the notiflicetlorl of noncompliance,the SuWaolpients funds wql be terminated, Il a report goes four(4)consecutive quarters from date of exeMon wlthaut the Sub. Roof lent reflecting any aetivlty and/or expenditures,It will result In termination of the agreement. 5g Re rtl rtod duos bFIAM rw r thai Janina q �. h Maw^ct31 90�,, „ a A� l thro �J`uttw 3 J �1 , „w J��1„Chro erer 3tf �, , Ocfan r 31 �octobea ,,i,�lmrh 2. Prcpnannimilo ReporBngw BlannaW Strategic implornoMatlon Report(68IR). After fits and of esoh reporting period,for the life of the contrast urdees directed othenwa,tits SAA,vAll aampfete the 13lannugil Streieglc Implenwntstlon Report In the Grants Reporting Tool nd �-D aembor 31�entry Isa.gov. The ech0duted fbr Deloen 1 and June 1 r periods are ree�spectivety.future awards and relmWmemont may be withheld If these reports are delinquent. & Reimbursement Requester; A realest fbr rafmbutsement may be sent to your grant manager for review and apprWal at any time dudnd the cones period.Refmbursements must be re"ested within ninety calendar days of eVenditurs otfunds,and quarterly at a minimum. Failure to submltrequeed for reftumornard wllhln ninety(fro)calendar days sf expenditure 9W result In denial of reimbursement.The SubAedplent efWd Include the cedtory's ootraaponding Unedtem number In the Metoll of Claims"ibrm,This nLwber can be found In the°Proposed Program Budget°. A it wbm number Is to be Inchrded fbr every dollar amount Ildod In ft Totell of Chins"form. 4. Close-cut Programmatic Repotting. The Gloss-out Report Is due to the Florida Divislon of Emergency Manag®ment nQ Iater than sixty (60)adendar days after Vw agreement Is eftWroorMleled or the ag%ment has worod. 5. AdminlafratWo Closeout An admintstratfve cfoeeout may be owducted when a reckftnf Is rwi mVonshre to the Division's reasom"efforts to collet"W reports,brms,or ottw docunwritaflon needed to complete the standard ewerd and/or closeout process.FDEM will matte three wrltien etterrrmts to oollect req*ed lArmadon betbre Inbft an admlydetmgm closeout.if an award Is adminlsbabvely closed,POEM may decide to Impose remedles flor noncompliance per 2 CAR.§200,330, consider No Information In revleft K*n award appllos n ,for eppy special conditions to exiting orfutum awards. Z.2. Period of Performance(POP)edenslons Extensions to the period of peirkmanoe WentMed In the agreement are allowable under bmhed dreumeterwas and will only be considered through than al,wrltben requests to the SAA.All extension requests must contein speeft and ornpelling}uetlttcafians as to why an extension Is required,and must address fhe Mowing.- 1.The grant program,f1scal year,and agreement number, 2.Reason for tha delay Irncludlrcp doWls of the legal,policy,or opeaftnaf challenges that prevent the final expenditure of awarded funds by the deadline; a.Current status of project acbv ' q.Requested POP termination dater and new pm)eot complaflon data; S.Amount of funds reimbursed to date; 0.Remainpcp available curds; 59 A l r 7.Budget outlining now the.r6malning funds will be expended; 8.Plan for completion,Including milestones and Imeframes for oohlsving each mdestone and the position or peraon r onsible for Imptemendng the plan for completion;and 9.Certiftcatton that the aotivity0s)will be complefed within the extended POP without any modlficatiorr to the original etafement of work,as described In the Investrnent Juatlfloalion and as approved by FPMA, tExteosion regjoste are typle*granted for no more than a six-month period,and will be granted only due to compelling legal,poilloy,or operational challenges.Bxtenslon requests will only be considered for to tIlovving reasons: • Contractual oomrnitmorda by the raolplbrn or Bub-Reotplent with vendors prevent oomplatlon of the pMlaot within the existing POP; • The project must undergo a complex oriftnmontal rovlow that rmnnot be tompWed w9hin the exiting POP; • Projects are long-term by design,and therefore acceleration would compromise actra programmatic goals,`or • Where other special or extenuating cimurnstances exlsL Z3. Programmado Point of Contaot Contractual Point of Contact Programmatlo point of Contaot �. - —C Jamtka,lacksan ftty K,Caban FOEM FE)EM 2506 Rhurnard Oak 8W. 2658 3humard dark Blvd. Tallahassse, FL 320W2100 Tallahassee,Fl.32399-2400 (860 818.43Mt (850)816 4848 J ka.Jaohso e ,Mkoi! ,coy k1x C bone .m llotida.c ZA Coretrae4 al Respona)bdlides • The FOEM shall determine*;billiy of projects and epprove changes In$cope of Work + The FAF_M shell adrninlafer the finenclaf process. ZO. FaNuro to Comply • Failure to comply with any of the provlatcsis cutttned above shall result In disallowanoo of rehburzement for expenditures. (Remainder of page Intentionally Lott blank] GQ ATTACHMENT G DELIVERABLES AND PERFORMANCE State Homeland Security Program(N80P),HSGP supports the Implementation of risk driven, capabllltles-based State Homeland Security Strategies to addnasa capahlllty targets set In urban Area, State,end regional Threat and Mazard Identildcatlon and Risk Assessments(THIRAs),The capability tevols aria assessed In the Slate Preparednoss Report(SPIR)and inform planning,organization, equipment,training,and examise needs to prevent,protect against,mitigate,respond to,and recover from acts of fsrrodsm.and other catesImphlo events. Planning Deliverable,Subject to the funding Imitations of thle Agreement,the Division shall reimburse the Sub-Redplsnt for the sotuat cost of successfully completing Planning activitles Consistent with the guidelines corftlned in the Comprehenslve Preparedness Guide CPG t©t v.2. For additional Information,please,see https;!/www.fema.govlemergency-managen&Maflonabpreparednewplan or grant guidance(Notico of Funding Opportunity).For the purposes of this Agreement,any planning activity such as those associated with the'threat and Hazard identlltoation and Disk Analysis(MIRA),State Preparedness Report(Sift),and other Planning sollvlties that suppori the National Preparedness Goal (NPQ)and place an emphasis on updadng and malolaining a current EmwWngy Operations,Plan(EOP) are ellgil*.The Sub.-Reciplent oan succa%Mly complete a planning activity eHher by creating or updating such plon(s). Cnanlxatfon Deliverable: Subject to this funding limitations of this Agreement,the Division shall reimburse the Sub-Rerdplent for the actual eligible costs for Personnel,intelligence Analyats,ovordme and Operational Overtime, Exer Was Deliverable; Subjact to the funding imitatons of this Agreement,The Division shag Mrnburse the Sub-Rerdplent for the actual coat of successfully oompletlng an exercise whloh masts the Department of Homeland Security Homeland Security tr,cerdse and Evaluation Programs(HSI~EP)standards and is ilsiW In A)the State of Florida IPP,and B)County or Regional TEP for the region in which the Sub- Reclpiert Is goographioally located. Information related to TEPs and HSEEP compliance can be found online at For the purposes of this,aement,any exerclsewhloh to compliant with HSEEP standards and contained in the Stata of Florida IRP qualities as an authorized exercise. Tha Sub-Relent can successfully complete an authorized exercise elther by attending or conducting that axercise. Training Deliverable:Subject to the funding limitations of this Agreernont,the Olvlslon shall mimburso the Sub-Reclplent for the actual cost of successfully completing a training course Acted on the Department ment of Homeland Secudly(DI-18)approved course catalog. For non-I31-18 approved ooumes the Sub-Raciplent shall obtain advwoo FOEM approval using the Non-TEO form by contenting thelrgrant manager. no OHS course Catalog is available online at http,lltratning.fema.govl. For the purposes or this Agreement,any training course listed on the OHS approved course catalog qualliles as an authorized come. The Sub-Reaiplent can successfully complete an authorized course either by attending or crmducting that course. l5quipmoU Deliverable;Subject to the funding Imitations of this Agreement,the Division shall reimburse the Subrfteolplent for the aohtal coat of purohasing an item identified In the approved pproject funding template and budgst of this agreement and listed oil the DHS Authorized Equipment Llst(AEI,) Ivor the purposes of this Agreement,any item listed on the AFL qualHios as an authorized bm. The 29 allowablo .prevention,protection,mltlgatlon,response,and recovery equipment categories and equipment standards for HSQP are listed on the web-based version of the Authorized Equipment Clot(AM)on the Lessons Learned information System at http:l/www.fema.gov/suthorized-equipmont•Ilm. In addition, agencies wig be responsible for obtaining and maintaining all neomary oertitloations and Iicanses for the requested equipment. 61 Manopme»t 0e0vemble:Subject to the funding Urnkations of this Agreement,the Dlvlslon shall ralmburee the$ub,RedpteM for the aotual cost for Management and Administration(M&A)aotivoes. Costs for alkmble Items will be reimbursed if incurred and completed withln the period of parformarsoe,in accordance with the Budget and Scope of W**,Atlaohments A and 0 of this ��reeme>ht. Demalnder of page Imentlonally left blank] 62 j i s fl. ATTACHMENT D grogram Statutes and Regulations i) Age Discrimination Act of 1975 42 U.S.G.§6101 sf soq, 2) Americans with 01sabliltles Act of 199D 42 U.S.C.§12101-12213 3) Ohapter473,Rodd(F.Statutee 4) Chapter 216,Florida 8tstutes 5 Chapter262, dp�atutea. 6� Tine V1 of the Civil Rtghtss Act of IGe4 42 U.S.C.§2000 of seq. 7) Ttila Vill ofthe Civil Nights Acts of 1908 42 U.S.0,§$001 et seq. 8) Copyright notice 17 U.S.C.%401 or 402 9) AssursanM,AdminWrativo Requirements,Cost Prlrolplss,Representations and Cernftoatlons 2 C.F,R,part 200 10) Debarment and Suspension Exeoutive Girders 12649 and 12689 11) Drug Froo Workplace Act of 1 M 41 U.S.C.§701 at seq. 12) Dup1loatlon of 8®nelits 2 C.F.R.Part 200,Subpart E 18) Energy Policy and Conservation Act 42 U.S.C,§$201 at asq. 14) False Claims Act and Ptogram Fraud Civil Remedies 31 U.S.C.§3720-3733 alea 81 U.S,C. $ 3801.3012 16) Fly Ammim Act of 1974 49 U.S.C.j 41102 also 49 U.S.C.§40118 16) Hotel and Motel Fire SaWy Act of 199010 U.S.C.§2226a 17) t obbyl%Prohlbtlions 31 U.8.C.§1362 18) Patents and Intellectual Property Flights 36 U.S.C.§200 st seq. 19) Proouren*nt of Recovered Materials$eat#on 8002 of Solid Writs Disposal Act 20) Torrorlat Financing Executive Order 13924 21) Title IX of the Education Amendments of 1072(Equal Opportunity In Eduoatlon Act)20 U,6,0,§ 1681 et$eiq. 29) Tm Mcking Victims Protection Adt of 2000 22 U.S.C.§7104 23) Rehabilitation Act of 1973 SaMion 504,20 U.S.0,j 704 24) USA Patriot Act of2001 1S U,9,C.§�!7 i72o 28 WhisWblower Protection Aot 10 U.S.C.§2409,41 US.C.§4712,and 10 U.S.C.§2324,41 U.S.C, §4304 and§4310 20) 63 Pederal Register$034 27) Rule Chapters 27P-6,27P-11,and 27P-19,Florida Adminlstra&e Code 63 ATI'ACNMENT B JUfMFICATION OF ADVANCE PAYMENT SUB-MCI PENT: If you are tque s"an advance,Indicate$Me by checking the box below. ( ]ADVANCE ItUQMMT&D(Ma)dmum request amount may cut oaeeed MW pamaq Advance p? meut of$,,,,,,,,,,,,,,,,,, Is rcquemtod. Balance of pays v*will be made on a relmbureameut.heels. This advauco-Mll be used on equipment Rio 12toj"within the budget of rho agwmenr.We would not be We to operate the program wltlwut this advaaeo. ff you are npusattng att advance,ssorrgtle#e the fol owltlg chart attd ftne item Justification below. IWIMATEQ, NS � Pro1M Des to vsona lobe Ptmding ar�w3t ed MMIJA STIFIt;:A"1'19B (For each line Item,provides a dangled Justttleatlon explaining the need for ilia cash advane e. TW JUSUffoation must Include&Wporftg documentation that dearly shows the advance will be expended within the first ninety(90)days*(the contract term. Support docemrerdadon should include but Is not Ihnftd to the fallowing:gttsfes for purchases,delvsry timallnes,salary and e2qu me projectlons,etc.to wide the Division reasonable aid necessary support that the advance will be expended within the drat atnety(90)days of the oontraat term unless an BHP Is nqulred. Any advance futtda not expended within the first ninety(90)days of the contract term shall be returned to the Division Cashler,2656 Shumard Oak Boulevard,Tallahaime,Porlda 33399,within thirty(30)days of recalpt,along with any Interest earned en the edvanoo) *REQtlEM POR ADVANCR PAYUEN=KIU BE COfIISIDEAW ON A CASE BY CASE BA Sir *THP NDST BE COAfPLEW AND APPROVED SY FEMA PRIOR TO ADVANCE" Slgnetttre of Sub-�tetiernt Date: Nwe and`ft of Sub-RecVent 64 a A d 4 ATTACHMENT IF WARRANTIES AND REPRESENTATIONS Financial Manaaament The Sub-ftolplenfa financial management system must comply with 2 G.F.R.§200.802. �.G,�C+p3tt8L1� Any procurement undertaken with funds authorized by this Agreement must oomply Ya the requirements of 2 C,P,R.§200,Part p--Foet Federal Award Requirements—Procurement Standards(2 C.P.R.§§200.34atrough 200.327). f3uslress Ftaurs The Sub.ReWplent shell have Its offices open for business,with the entrance door open to the public,and atleast one employee on she,from; UoensIM and ermiftin All subcontraatore or employees hired by the Sub-Reaiplont shall have dl Currant licenses and permits required for the partloular work for which they arc hired by the Sub-Realplent. 65 p A*ffACHIIi EWr 0 CORTIFICATM REGARDING DEBARMENT,SUSPENSION,IplELIGIBILTTY AND VOLUNTARY EXCLUSIAN Subo mmmor Covej*d Tmnsutlfor►s 7'he prospeotiva aubcontractor, ,of Hie Sub-fleolplent oa ties,by subrrdeslon of this document,het nelthw It its princlpeis,nor he afflltates am presently debarred,suepand4 proposed for debemesk declared ineligible,vaiunledly excluded,or d1hquellfled hm part#ado n In this bumctlon by any Federal deps&mnt or agency. SU&CONTRAC'fOR: By Sub»Redplalt's Name Name and Title FDEM Contract Number Rtresf Address DNS Grard Awed Number CAY,Wei Zp Dole. 66 i AtTACHMENT H STATEMENT OF ASSURANCES All of the fis"lons.guidance,limitations,and other conditions,set forth In the Notice of Funding Opportunity(NOFO)for this progrem are incorporated hens by reference in the germs and conditions of your award, AM Sub-recipients must comply with any such requirements sat forth In the program NOF4. All Sub-Recipiente who raoelve awards made under programs that prohibit supplarft by law must swum dtat Fedanai funds do not re s(supplant)tunde OW have been budgeted for the same purpose through non-Federal sous. All Sub-Rec r►ts must ecknowledge their two of federal 11WIng when issuhtg statements,press relosests,requests for proposals,bid lnvttdort ,and other documents desod*0 precis or programs funded let whole or in part with Federal funds. Any cost allocable to a particular Federal award provided for In 2 C.F.R.Part 200,Subpart E may not be charged to other Federal awards to overcome fund deticienctes,to avoid restrictions Imposed by Federal statutes,regutetions,or terms and condiflorrs of the Federal awards,or for other reasons, Hownw,this probbitlon would not preclude a Sub-Reotplent*om shftg ovate that are allowable under two or more Federal awards In accordance with existing Federal statutes,regulations,or the terms and oondrJorts of tits Federal award. St"ecipterb are required to comply with the requirements:set forth ki the government-wide Award Term reQ mWQ the System for Award Management and UrAvereat lderWer RequI ernenls looted at 2 C.F.R.part 25,Appendix A,the full text of whtch Incorporated hers by refsrenc a In the tem'm and conditions of ycwr award. All Bub-Reolplerffa must acknawiedge and agree to comply with applicable provisions governing DHS ecosee to naoords,accounts,documents,Information,facilities,and staid 1. Sub4tedplent must co"srate wish any compliance r�eviewvr compilant Investigation conducted by the Stage Adminlstrative Agency or DHS. Z Sub-todpientwM give the We Adminlatmtive Agency,DHS or through any authorized representailve,scoesa to and the right to examine and cagy,rmoords,acominte,and other doauents and sources of infornteltnn related to the federal flnartcdal assletttnce award and pormh eooass to fadlittes,personnel,and offer Individuals and hfonnatlon as may be necessary,as required by DHS regulations and other appicablea laws or pragrant guidance. & Sub•Rodpleht must submit timely,complete,and accurate reports to the FDEM and maintain approprf$la backup downwnta8on to support the repo. Sub-Aaclpienta must also comply with all otherapeclal reporting,data collection and va&m lon requirements,as prescribed by law or detailed in program guidance. d,. Sub-Redptent will aoimowledge tlmr use of federal funding when issuing statements,press retesses,request for proposals,bid Invlbstlons,and other documents describing projects or prcgrerne trended in whole or In part wJfh Federal funds, S. SutrRedplent who receives awards made under pmWame that provide emergency communisations equipment and its related activities must con*wIM SAFECOM Guidance for Emergency Corwuntrativns Grants,Including provisions on technical standards that eruxe and enhance Irderoperabte commurkations. S: When orig Val or replaomumt equipment acquired under this award by the Snub-Reclp lent is no longer needed for the ortgtnal project or program or for other activities ounw*or pravlousy 67 i $WpWed by OHS/FEMA,you must request Instructions tram FDEM to make proper dlepoeldon of the equlprmnt pursuant to 2 C.F.R,Seotlon 200.313. 7. DH61FEMA funded acthd0es that may require an EMP review are subject to FEMA'a Environmental Pianning and Historic Preservation(EHP)review process.This review does not addreas all federal,state,and local requirements.Acceptance of federal funding requires recipient to comply wtfh all federal,state,and local laws.Failure to obtain all appropriate federal, slate,and local envlronrrmntat permits and clearances may)eopardlxe federal funding. If ground disturbing activities o0our during construction,applicant will monitor ground distuftnce,and if any potential archeological resowwo are discovered,applicant will Immedlatoly oesse work In that eres and notify the pan through sntity. If spplbabte,and OHS/FEMA. B. SubAeotpkmts are required to comply with the Build America,Buy America Act(BABAA), which was enacted as part of the(nfhastruoh h Investment and Jobe Act So Morin 70901» 70M,Pub. L.No. 117-58(2021$and Executive Order 14006,Ensuring the Future le Made in All of America by All of Amerlca'rs Workers, 9. Sub-Revtplent will comply with the applicable provislme of the following laws and policies pnatdblNng dtsorV*stion, et. 1111e VI of the Civil Rights Ant of 1984,as amended,which prohibits dMilminallon based on moo,color,or national oiW(Including limited Engpeh prat dsncy� b. "on 504 of the Rehabl6taUon Act of 1973,ee mended,which prohibtte discrbnlnatlon based on disabBfy. o. Title IX of the Education Amendments Act of 1972,,as amended,which prohibits disoftmtnation Masud on sex In education progreme or acttvitles. d. Age MecrkAnatton Act of 1975,which prohibits dlsodwinedon based on ego. oa. U.S.Oepartrnont of Homeland Seamy remotion 6 CR.Part 19,which prohlblte disorfmination based on religion In social service programs. (Remainder of pap liftntlonhally left bMnid I 68 a e r i ATTACHMENT I MANDATORY CONTRACT PROVISIONS Provisions: Any contract or subcontract funded by this Agreement must contain the applicable proviisions ouUlned In AppwWk 11 to 2 C,F,R.Part200, It is the responsibility of the sub-recipient to Include the required provlskma, The following to a list of sample provisions from Appendix 11 to 2 G.F.R.Part 200 that MU be recitilredzl Appendix it to Part 200—»Contract P'rovislorm for Non"Fadaral Rndy Cont wft Under Federal Awards In addition to otherprovislone requlred by the Federal agency or non-Federal entity,all contracts made by the non-Federal entity under the Federal award must contain provialona oovoring the foliowing, as applicable. (A)Contracts for more than the simplified acquisition threshold,which Is the Inflation arjusied amount determined by the Chdlian Agency Acquisition CouncO and She Defense Acquisition Regulations Council(Councils)as authorized by 41 U.S.C.1908,must address administrative,contractual,or legal remedies In instances where contractors violate or braaoh contract terms,and provklefor such sanctions and penalties as appropriate, (B)All contracts In excess of t$10,000 must address termination for cause and for oonvenlanoe by the non-Federal entity Including the manner bywhich It will be affaated and the basis for$e> oment, (C)Equal Employment Opportunity.Exoept as otherwise provided under 410FR Part 80,OR contracts that melt the definition of"federally assisted construction contract"in 41 CFR Part 60.1.3 must include the equal opportunity Clause provided under 41 CFR 60-1 A(b),in aocardenc*with Exocuflve Order 11246,"l qual Employment OppodwlV(30 FIR 12319,12936,3 CPR Part,1964.1996 Comp„P. 839),as amended by Executive order 11375,"Amonding Executivs Girder 11246 Retaft to Equal Employment Opportunity,"and Implementing regulations at 41 CPR part 60,°Offlce of Federal Contract Compliance Program,Equal Employment Opportunity,Department of tabor." (0)Davis-6aoon Act,as amended(40 U.S.C,0141.3148).When required by Federal program legislation,all prime constructlon oontcacte in excess of 02,000 awarded by non-Federal entitles must Include a provision for compllanos with the Mvla-Bacon Act(40 U.S.C.3141.3144,and 3140.3148)as supplemented by Department or labor regulations(29 CFR Evart 6,"Labor Standards Provialons Applicable to Contracts Covering Federally Financed and Assisted Conetmotlon").In acoordence with the statute,contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing was speolfled In a wage dotemtilnotlon made by the Secretary of Labor.In addition, contractors mast be required to pay wegoa not iesa than once a week.The non-Federal enliy trust place a copy of the current pr IlIng wage determInOWh Issued bythe Department of Labor In each solicb9on.The decision to award a oanbsct orsuboontract must be conditioned upon the acceptance of the wage detertnlnatian,The non-Federal entity must report all suspected or.reported violations to the Federal awarding agency,The oontracte must also Include a provision for compliance wtfh the Copeland "Antl-t<Ickbook°Act(40 U.S.C.3145),as supplemented by Department of Labor regulations(29 CFR part 3,"Contr"ectora and Subcontraotcrw on Public Building or Public Work Financed to Whole or In fart by Loans or Grants from the United States").The Act provides that each contractor or Sub•rvcipWil must be prohibited flum Inducing,by any means,any person employed In the oonstrucli ,completion,or repair of public work,to give tip any part olthe compensation to which he or she Is otherwise antflled.1he non. Federal errtity must report all suspected or reported violations to the Federal awarding agency. )Contract Work Hours end Safety Standards Act(40 U.S.C.3701-3708),Whom applicable,an oontracle awarded by the non,,Fe deral envy in excess of$100,000 that Involve the employment of mechanlas or laborers must Include a provision for compllanoe with 40 U.S.C.§§3702 and 3704,as Supplemented by Department of Labor regulations(29 CFR Part 6),Under 40 U.S.C.§37U2 of the Act, each contraotor must be required to compute the wages of every meohanto and laborer on the basis of a 1 For example,the Davis-Bacon Act is not appllcable to other FEMA grant and cooperative agreement program,including the Public Assistance Program or Hazard Mitigation Grant Program;however,sub- recipient may Include the provision In Its subcontracts. 69 1 5 etandard work week of 40 hours,Work In excess of the standard work week Is permissible provided that the worker Is compensated at a rate of not lose then one and a halt ttmea the basic rate of pay for all hour worked In excess of 40 hours In the work week.The requirements of 40 U.S.C.§3704 are applicable to construction work and provide that no labomeror mechanic must be rsqulred to work In surroundings,or under working conditions whioh are unsanitary,hazardous or dangerous,l bese requirements do not apply to the purchases of supplies or materials or ardales ordinarily available on the open market,or contracts fcr transportation or transmis*n of inteWgence, (F)Rights to inventions Made Undera Contract*r Agreement 11the Federal award meets the daf7rAon of"funding agre$mer►r under 37 CFR§401.2(a)and the redplent or Sub-mciplent wlahes to enter into>a oontmet with a small business firm or nonprofit organization regarding the substftutlon of parties,assignment or performance of experimental,developmental,or research work under that"handing agreemont,"the recipient or Su"ciplent must comply with the requirements of 37 OR Fart 401,"Wghts to Inventions Made by Nonprofit Organlzatlotaa and Small business Firms Under Government Grants, Contracts and Cooperative Agreements,"and any implementing regulations Issued by the awarding agency. (0)Clean Air Act(42 U.B.C.%7401-7871q.)and the Federal Water pollution Control Act(33 U4.0.126IA387),as amended--Contracts and subgmnts of amounts in excess of$160,000 must contain a provision that requires the non-Federal award to agree to c3omply with all applicable standards, orders or regula�tlons Issued pursuant to the Clean Air Act(42 V.S.C.§§7401M7871q)and the Federal Water Pollution Control Act as amended(8$U.S.C.§§1201-1387).Violations must be rsported to the Federal awarding agency and the Reglonal Office of the Environmental Protectbn Agency(VA), (14)Debarment and Suspension(IwcutIve Orders 12549 and 12680)—A contract award(see 2 CPR§180,220)must not be made to parties fisted on the govemmentwlde Excluded parties List System In The System for Award Management(SAM),in aocordanoe with the OMB,guidelines at 2 CFR 180 that Implament Executive Orders 12649(3 CFR Part 1986 Comp.,P.189)and 1268E (3 CFR part 1989 Comp„p.236),"garment and Suspension!The Eacduded Parties.list System In SAM contains the names of parties debarred,suspended,or otherwise excluded by agencies,as well as parties declared i oPolble under s3taWry or regulatory authority other than 9xeoutive Order 12649. Q)Byrd An 1-Lobbying Amendment(31 U.S.C.§1852)--Contractors that apply or bid for an award of$100,000 or more must file the required cerlllioallon.Each tier certHias to the tier above that It will not and has not used Federal appropriated funds to pay any person or organization for Influencing or attempting to IMuenoe an officer or employee of any agency,a member of Congress,officer or employee of Congress,or an employee of a member of Congress In oom*Won with oblatning any Federal contract, grant or any other award oovered by 31 U.S.C.§1362.Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with atulning any Federal award.Such disclosures are forwarded from tier to tier up to the non Federal award. (J)Soo§200,323 procurement of recovered materials, (K)See§200.216 Prohlbrdon on certain teleoommunicatlon and video surveillance services or es�ulpmsant. (L)See§200.322 Domeatlo preferences for procurements (Aplend&br to faro 200,Rovtsed Off.1111212020). Please note that Me sub-radplent atone is raspoMbie far erasvr*ng that all language included in its contracts mewls the Top rements of 2 C..F.R§200,327 and 2 CPR.Fart 200,Append*Z 70 1 N ATTACHMENT J FINANCIAL AND PROGRAM MONIYORINO GUIDELINES Fforlds has enhanced state erW local oapablity and capacity to prevent,prepare and respond to terrorist threats since 1999 through various funding sources Including federal grant funds. The Florida Dlvtlon or Emergency Management(FDEM)has a responsibility to frank and monitor the status of graft!activity and Iterns pumhased to ensure compliance with applicable Homeland Sew*Grant Program{HSGP)gratrt gullancre and stabAory regulatlons. The monitoring prooess is designed to assess a Sub-toolplont agency's chompilance vrlth applicable state and federal guidelines. Monitoring Is socon ilshed utilizing various methods Including desk monitoring and on-age visits. There are Wo primary arias reviewed during monitoring aotiwties-financial and prog►arrvnaft montoring. Financial monitoring prim�fomms on stahttory and regulatory compliance with administrative grant requirements.It I the review of nerds associated with the pumtwa and disposition of property,projects and contracts. Pregremmoffo monitoring wake to vatkiete and assist in the grant progress,targeting Issues that may be hindering pro W goals and ensuring compliance with the purpose of the grant and overall gram program.ProVenmilo monbft Invokres the observation of eq;ApmeM purohased,w*x;*and other associated records. Various a of financial and programmabc review may be a000mpllafted during the monbring process. r n�nrri,Ar mowtoft based on a"RIsAk Assesamene'. The risk assessment tool is . tmd to help In determining the priority of Sub-Rsclplerrts that should be reviewed and the love)of mortttoring that ehmfk)be performed. It is lmporteM to note that altltacrgh a given grant may be closed,It Is sttil sub jed to ellher desk or one munito trrg for a flyer(S)year period foWng closure. Ams> >! WAK IWORS,M • Management and administrative procedures; • Grant fabler maintenance; • Equipment accountabW and sub-hand receipt procedures; • Program for obeolesasnoe; • Starters of equipment purchases; • Status of tmlrtirrg for purchased equipment; • Status and number of response trelAinga conducted to Include number traftwd; • lSlabw and number of exercless; • Status of ptannbV aclA+ty, •_ Anticipated projected completion, • OtMoutties encountered hh completing prg4n t ,, • Agency NIMSACS tompliance4mumentatlon, • Equal Employment OpportuNty(EHO Status); • Pr+ooLrrement Policy FDEM may request sddIdonal monhdrsglkrformetlon of the activtiy,or ladcthereof,gensrates questions. iron the region,the sponsoring agency or FMM leadership. The meUwd of gathering this lM m%ation YAII be detemrOwd on a cas"y-cue taste, lairs are two fomrta of monitoring.Desk monitoring Is the review of project, flr>arcclal ectivtty and technical aselstanoe between FDEM and the applicant via e-mail and telephone. On-site monitoring are actual visits to the Sup-Recipient agencies by DKftlo r reKesentetives who examines reoords,procedures and equipment. Desk monitoring Is an on-gong process. Sub-Reolplents YOU be required to pardelpaW In desktop rnonttoring as determined by FDEM. Ttds confect will provide an oppoAmity to Identify the need for 71 A 9 n tac hnlcaal assistance(TA)and/or a alto visit If FDEM determines that a Sub-Realptent Is hewing difficulty complotlitg their project. As dKflcultlesldefJclenalae Are Idenilited,the respadlve region or sponsoring agency A be notified by the program oiPos via email. information will Include the grant Bub-Reclplent agenoy name,year and project description and the nsaturs of the Jsoue In question. Marry of the issues that arise may bo resolved atths regions►or sponsoring sgenajr level. Issues that require further TAM[be referred to FDSA for sasrsisfasnco, Examples of TA fnaitsde but are not Limited tras Equipment selection or available vendors . eligibility of items or services • Coordination and parhrershlp with othor agencles within or outside tho region or disdolne • Record Keeping • Reporting Requlremsents +� Dooumentatloot In support of>a Request for Reimbursement On-site monitoring will be conducted by FDEM or designated personnel, On-alto Monitoring visits will be soheduled In advance with the Sub-R.00lptent egonoy POC designated In the grant agreement, FDEM will also conduct coordinated flnanalaf and grant Me monitoring, Subject matter experts from other aWallesa within the region or state may be called upon to assist in the form of a peon review ass needed. WIMP�I Ifiegin with fihose graWeas that are currently spending or have completed spending for that foderal fiscal year(FFX). Site vlsalts may be combined when geogrophlosalty coaver►la rst. There ism linanciall,prograrmmatio On-sits monitoring cheddlst to estsalst in the w;mpletlpn of oft required tasks. $ll�, fly bt4e1`w11t LM Out,IL W 91 IV Sub•RoolpJent agenoy Point of Contact(POC)outlining the date,time and purpose of the site visit before the planned arrival date,The appointment should be confirmed with the grantee In writing(email Is sac optrable).and documented to the grantee folder. The phyalcfal loceilon of any equlpmerrl located at an altemate ab should be confrmed with a representative from that location and the address should be documented to the grantee folder betre file Oka visit. I! mmfi ��.�fI a arrived at the site,an orientation oonferance will be oonduoted. !luring this time,the purpose of the Wte visit and the Item&FDEM intends to examine A be IdontMed.AU o*ctivesb of the cite visit will be eWalned during We Utne. FDEM personnel wdDl review all f s and supporting documentation. Once ilia supporting documentation has been reviewed,a tour/vlstref/spot Inspection of equipment will be conducted. Each item selected for review shoulel be visually inspeoted whenever possible, elgger Items(computers, response vehicles,etc.)should have an Basset decal Informatlonlserlal number)placed In a prominent location on each plewe of equlpmelit as per Sub�ReoZZ11 agency requlrementa. The serial number should correspond with the appropriate recelpt to confirm purchase,photographs should be taken of the equipment(large capitol expenditures In oxoesas of$1,000,peer Item). if an Rom)s not available(being used during time of the site visit),the appropriate documentation must be provided to sowunt for that particular place of equipment. Other progra nvne to Issues can be dtscur3sred at this time,such as missing quarterly reports,payment vouohesr/retmburasmant,equipment,questivms, etc, 72 F M personnel II eviewthe Qn-slte monitoring worksheets and backup documentation as a team and dlsouss the events of the On-site monitoring. Within Forty-Five(46)nslendar days of the alto Malt,a post monitoring letter All be generated and sent to iho grantee axptalning any Issues and corrective actions required or commendations.Should Issues or t3ndinge be Identilled,a no►>oompfiant`s letter to that effect will be generated and sent to the SubAeoiplent The Sub-Reoiplent w0l submit a Corrective Action Plan within a timeframe as determined by POEM, Noncompliance on behalf of sub-grantees Is resolved by management under the terms of the Sub-Grant plant s�T The On-alto monlbftg r�epert and all back up documentation will then be Included In the Sub. Roci 'Its ntlorinn._Responsibilities gl pasedhm EmStga Sub-Reoiplants who are pawthrough entitles are responsible for monitoring their Sub-Recipients in a manner oonsistent with the terms of the federal award at 2 C.F.R.hart 200,including 2 CAR.§200.332, This Inoludes the pass-through entity's responsibility to monitor the aotivHlss of the Sub-Recipient as neoeesary to ensure that the subaward Is used for authorized purposes,In compliance with federal statutes,regulations,and the terms and conditions of the subwmrd;and that subaward perfbmunce goals are achieved. »Reclplent.rosponelbillfles also Inolude but are not limited to:accounting of receipts and expendlturea, cash tnana ement,maintaining adequate*mnclal records,mportiq and roMnding eVendltures dieallowed by audb s,monitoring IPaoling as a pase4hrough onft other assessments and reviews,and ensuring overall compilanae with the terms and conditions of the awsrd or subawerd,as applicable, Including the terms of 2 C.F.R.Dart 200. jRomalnder of paga intentionally left blanl4 73 ATTACHMONTI{ EHP GUIORLINES ENVIRONMENTAL PLANNING&HISTORIC FRES.OVATION(AHP)COMPLANCE GUIDELINES The Wowing Was of projeots are to be submilted to FEMA for compliance revtew under Federal Environmental Planning and Historic Preservation(EHP)Iowa and,requirements prior to Initiation of the project: • Now Construction,Installation and Renovation,including but not limited to; o Emergency Operallon Centers c Security,Guard faoigtlee o E�ulpment buildings(ouch.as those socompanyrng communication towers) o Waterside Structures(such as dock housas,piers,etc.) • Placing a repeater andlor other equipment on an existing tower • Renovation of and rnodtflcation to bulidtngs and struoturss that are 60 years old or older • Any other oonshW10YA or ranovation-efforts that change or expand the footprint of a facility or structure Including security enhancements to tmprove pertmetar security * Physical Security Entmnoernenfs,.Including but not Ilmited to: o Ughting o Fonciry o Cipser-rircult television(CCTV)systems * Motlon detection systems a Barriers,doors,gates and related security enhancements in addition,the ereodon a(communioations-towers that are Included Ih 814rtsdic tlon s Interoperable communications plan is allowed,subject to all applioablo laws,regutatlons,and ItoenOng provisions. CammunictdIon twor projecis must ba submlftert to FEMA for EHP review. BHP SCREENING FOM SUSMISWN 1. For pro)eats•requlrtng EHP review,Me Sub-Reclplentmust subn*the EHP Screening pour►to 1ho State Administrative Agenoy(t3AtA)for review prlor to hinde teeing expended.Ths SAA Point. of Contact fbr EFTA review Is: M�.Fellcla`PJn.�oclf ��reau of�epa ne s- o tic�curity, 2555$hum d O Soul ►card allahssses,Fiends 3 3g9.2 00, Teieohone,850-818-4345 Iroslicla,F'inneckc�em.mvibrida.com IL Tho SAA POG will forwarO EHP Scrcening Fom to DNSIFEMA1 for review aind approval. Ill. Sub--Reciplant's must receive written approval from tha'SAA prior to the use of grant funds for project Implementation. THE PROJECT MAY NOT BEGIN UNTIL FINAL FEMA APPROVAL IS RECEIVED, 74. ATTACHMENT 6 REiMBURSSIVIENT CHECKLIST MOW [3 1, Doss the amount billed by consultant add up owedip cl 3. Has all appropriate documaniatlon to denote hours worked been properly signed? Q 3. Have copies of till planning materials and work product(e.g.moo"dooumento,copies of piano) bean included?(Mote-If a meettng was held by.SubAeotplent ar oorWactorloonsultent of Sub- Reciplent,an agenda and sigmup shoat with meeting do% t.D 4. Has the zero dollar invoice and signed Thom the consultand ontraotor been include? Ej S. Has proof of payment been hrduded? Canceled shook,bank statement or transaction hlebry(Showing the transaction we processed by The bank) Sle4tronin Funds Transfor(I2FT)Conflnnation Credit Caret Statwwrit&pegmasnt to credit card company for that statement 8. Has Attachment C (found within Agreement with FDEM) been completed ror this .00nhaotor/consultant and Included in the reimbursement pad"o? 7, Has proof of purchase methodology been inoludad? Please Bea f brm g of Reporghg Fomwor PumhasiagBesImAaaehmentlffu iWolsrfty/oneeded, Sole Source(apprwed by FOEM for pumbases exoeading$26,0DO) .,� State Contrail(page shoWng ooniroot#,price list) Oompetibe bid results(e.g.Quote tv,bid tabulation page) Oensu[tante/�9t►traatora.11�l�e.thls snalies�eA eantPaetors,elan bllfod under OrttrartlrsNonl [] 1. *the course OHS approved? 3. is then a coarse or catalog number? 3. If not,has FOEi1A ep"ad the non-OHS training? Q 4. Have 81gn-In Sheets,Rosters and Agenda been provided? x ED g, If bluing for overtime and/or baoktil,has dooumentaHon been provided that IlstA attendee names, departrnent,#of hours spent at training,hourly rate and Total amount paid io each attendee? Re"dooumentdtton from entity's financial system boon provided as proof attendees were. paid? For bacW, hap a dear dellneatlonhxoss reference been PrwAdad showing who was lock"lling who? 6. Have the names on the alga-tit aheets been cross-referenoed with the names of the Individuals for wham training reimbursement costs are being sought? 7. Have any expenOwes occurred In support of the tredning such as printing costa,costa related to adminlaterbtg tho training, planning, scheduling,lacillIM,mrrtarlals and suppllao,reproduction of materials,and equipment? If so,recwlpts and proof of payment must be submitted, 7$ Cawaled check,batik etaterrtent or b`ansedlon hlaeory(Showing the busetctlon was p(oDeswd FWde Transfer(EFT)ConlmWon Creft Card Statern+arht A payment to and utird company for that sfaWvnt 8 Has proof of pumtmw mettodology►boon InWuded? Please aeA Form 6 of Repwlkrp Forma or P+aza mAng,!Salve Adaahmsnt If f oMordeffly is needed, sole BoUtoB(epWwd by FDEM for pwobases enMWing$26,000) state Contract(page Showing ooMraot#,price list) ._. CorrpeW o bid results(e.g,QuobewUe,bld fibula pop) 1. Has dootmiardation bean pv Aded on the purpoeWob)eWhw of the exercise? 8fhralon Manual Gbordse Plbn 2. if mwolse has been conducted are the,followkrg h*Oad; Aflar."on report 8lgndn Sfreerts Age �. Rosters �] S. #blIft for ovefte mW backtll. has a spreadehaet been provided that Ifofa atendee names, depettrg®td,#of hE+m spord at Mrclao,hourly rate and WW paid to each agendas? Have documertotlon from entity's Onondial system beers pirwidod to prove attendee®ware Poe For WWI, has a clear da>8tecWorome reference been provided showing who was bsctd'Sing who? 4. Have the names on the Ww4n sheets been aom4w4ramad wM U names of fhs INIVIduAs for whom exmvlas rtnburserrrent costs are being sought? 6, Have any expertdltures occurred on awes(e,g.,oopykv paper.gtovee,tape,etc)In Support arthe exercise? If so,receipts sod proof of payment must be Included. Cerra W cheer,flank statement or traneaction hfs"(ShovAng tte was roomed by the bank) Nbctrrortia Funds Tnertetsr(EFT}Conftedon Credit Card Statement&payment to credit veld owgmy for that staWnent 6. Have any expendkures oco:ared on rental of space/bcatlarra foraxerofsee plow"and conduct, exetclee algns,badges,eta.? tt so,recelpts and proof of payment muet be Included. Canceled check,bank statement or traneacdon history(showing fhe won was procassed by the bank) Elm Funds Tranater(EFr)ConO nstton Orem Gard$tatemera&payment to ova card oompsny for itet ateten►W T. Has prop#of ptrrAw methodology been included? Please see Farm 5 of Reporting Farms or Pamlrssb>d Bask$Amp WW9IIlrrr Wde*$8 rrmaded, Sole Sours(appr oM by FD9M for purdiasea axweding$21,0M) State Cott6ttot(page showing oonbaat*6 price Hot) Competltive bid results(&g.Ciu W*ke,bid tabtdaSon page) EQMMT [] 1. Has the wom dollar Invoice and awned flwm the eonaubritkeont aelor boon ktck*? 2, Has an AEI,#been kienNed Ibr each pumhase? 76 9. If servloelwerrentyenees.aro Ilatect,ere ttwy only for the perthrntanoe period of the grrort7 4. lies proof or payment bs�n Included? OanWW check,bank atatworrt or transaction hletory(Showing the tran"011on was processed by Ste bank) Slecttonlo Funds Transfer(SIFT)Conf Won _ Credit Card Stateme rA&pqmwAtocreAwrd oompanyfor that eloWnent 8. IMP brm needed,has a Dopy of the approval DHS been included? 9. Has proof of punchsa methodola8y bean tectuded? PAw sea Fam 6 of ltepoi tg Farms or Aodmaliug 9setc&Art Wwwnl if RatFw chilly la nasded. Sole Source(approved by i;OEM for purchases oxDee ft$26,000) state Coniraot(page shaving contract#,OM(let Competll Ve bid MWae(e.g.Quotowft,bkf Page) IRAI[B.RcoMFER � ED 1. Have ail receipts been turned rn,Wanleed and do the dais on I n Haceipts match travel dales? AlIrpAns receipts Proof of mliese(Goo*ar Yahoo map SMW cr miler pe log) Toll andfor PwWo roaelpb _ -- Hota1 reoelpter(to theta a zero beftcs?) Car reel recelpts Realetra8on tee receipts Now Make an that meals paid for by corrlbrence are not lnoluded in per diem etmount 0 2. If bevel to a conference has the conference agenda been tnduded7 3 Has proof of payment to traveler been WKludad? Oanoeted oherck,bank statement or irawacdon history(Showing the f3 avacdbn was proosased by des bards l faotronle Funds Tra wflar(t O Coaftmdon Credit Card Stgtanent&pa)nent to airedt card company for that ste0mard Oopy of paycheck If relrabursed Mrough ps)roR �SttYE I. Has a jWW dmesheet by employee and supeMsor been hmluded?'itmeeheet must oerllfy the hours and Wonagun presented as true arrd correat. 2. Has proof for time workod by the employee been hwWod? is time period summary tncluded? Statement of gaga „ Copy of Payroll Check ._..«......, taeryrallftsvgteter For fuslon center aWyeta,have the ow9flostIon documents been provided to the SM to dernonatrab ocrnpliance cold►tralnhto and etcpertanoe standards? 1. N billing for ovw§w MW baasM, has a spmedebtrut been provided trait riots of widee names, department#of hours gp ont at examl se,hourly rate and total paid to"oh attendee? Have dooment fto from shtWo RnanoW system been provide4d to prove attendees was pald? For becMI, has a clew dellneetbnlroes retarartoe been provided showing who was bacfcfl by wtw? 77 f �[p V 1. Have all relevant fomm been oompkAod andincloded with eaoh request for relmbureemsnt(Including Dally AcWiQ►Reporte for OPSG)? r7 2. Have the ooete Irwamd bean d*Ved to the appropriate POEM categoo S. Was the total on all Farms submitted match? 4. Do all quotee and lmoloas from the eeleoted vendor provlde a legible algnAn from vendor? S. Do all paid Invalm show a$0.00 bdanoe? 6. 1*9 Relmbumement Form been signed by the Grant Manager and FIroncial Of&cer? 7. Had the rota bumsment packsp been"red Ir b W64teolplents mcordelepr eadshoW © a. Have the quan ft and un t cost boon nobdpd on Relm>wraernent Budget ftakdwm? 9. itthie purohase Was made VW Sole Source,have you included the approved Sole Source daotrmentatbn and paillica A? 10. Do all of your vendors hove a current W-0(Tw"pr Identifloatlon)on tie? 11. Has the Attachment 0(fuund within Agremant with FAFM)or proof of SAM4ov replsbull r►been provided for the contradorakorrdultenfa whh the felmburreeroent package. 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O^ �d• K M M M 1py 3 1 S ,.., .��.» ..,�. ......_ �.._._. .. .».._ .••.•W ....... ,�.... � .�,., S S S S S vl y N 'y� YMf �M1 K Y► � � �'' y b ry C °fir � � � � '� $ o � . �� � � �� •� � '� 2 $ � �H� E u Oc [', m _ a •. � LM o a o o u �" •• c A 3 [ a E Wa, a° � oS� � � ?�.u , "m•re 1 ......... kL to sV f4 aa ` c w vF, E c c b O1 c � ,e } E E E E •� •G [ t I I 6 � o �y y�y 9i E C a n yEE •� ° � � •� S' � o°i, E a6i' fQ 14 Li i w a 3 Ariz, � 11 ............ y Y i � � � $ � � � � � �, �� o a . .�. _. a MEMORANDUM OF AGREEMENT URBAN AREA SECURITY INITIATNE FY 2022 "Jurladic0on" Agreement Number: R0588 FAIN Number. EMW-2022-88-00029-S01 CFDA A 97.067 This Agreement is entered into this,day of ,2023,by and between the City of Miami, a municipal corporation of the State of Florida, (the "Sponsoring Agency) and (the'Participating Agency'). RECITALS WHEREAS, the U.S. Department of Homeland Security(USDHS)Is providing financial assistance to the Miami urban area in the amount$14,012,600 dollars through the Urban Area Security Initiative(UASI) Grant Program 2022; and WHEREAS, the Sponsoring Agency is the coordinating agent for the Miami UASI Grant Program 2022;and WHEREAS, as the USDHS requires that the urban areas selected for funding take a regional metropolitan area approach to the development and implementation of the UASI Grant Program 2022 and Involve core cities,core counties,contiguous jurisdictions,mutual aid partners, and State agencies;and WHEREAS, the 2022 Urban Area has been defined Miami and Ft. Lauderdale collectively and anticipates sub-granting a portion of the UASI funds In accordance with the grant requirements;and WHEREAS,the City Commission,by Resolution No. ,adopted on 2023.has authorized the City Manager to enter into this Agreement with each participating agency on behalf of the City of Miami;and WHEREAS, the Sponsoring Agency wishes to work with the participating agencies through the Urban Area Working Group process to enhance Miami and Its surrounding jurisdictions ability to respond to a terrorist threat or act. NOW THEREFORE, In consideration of the foregoing,the parties hereto agree as follow: x t i I. PURPOSE A. This Agreement delineates responsibilities of the Sponsoring Agency and the Participating Agencies for activitles under the UASI Grant Program 2022 which was made avallable by the U.S. Department of Homeland Security and the State of Florida Division of Emergency Management(FDEM). B. This Agreement serves as the Scope of Work between the Participating Agency and the Sponsoring Agency. It.SCOPE A. The provisions of this Agreement apply to UASI Grant Program 2022 activities to be performed at the request of the federal government,provided at the option of the Sponsoring Agency,and In conjunction with, preparation for, or in anticipation of, a major disaster or emergency related to terrorism and or weapons of mass destruction. B. No provision in this Agreement limits the activities of the Urban Area Working Group or Its Sponsoring Agency In performing local and state functions. III.DEFINITIONS A. Critical Infrastructure: Any system or asset that if attacked would result In catastrophic loss of life and/or catastrophic economic loss management of resources (Including systems for classifying types of resources); qualifications and certification; and the collection, tracking, and reporting of incident Information and Incident resources. B. Core County: The County within which the core city is geographically located. The core city is the City of Miami. C. UASI Grant Program 2022: The UASI Grant Program 2022 reflects the Intent of Congress and the Administration to enhance and quantify the preparedness of the nation to combat terrorism and continues to address the unique equipment,training,planning,organization and exercise needs of large high threat urban areas, and program activities must involve coordination by the identified core city, core county/counties, and the respective State Administrative Agency. Funding for the UASI Grant Program 2022 was appropriated by U.S. Congress and is authorized by Public Law 108-11, the Emergency Wartime Supplemental Appropriations Act, 2003, The funding will aid In building an enhanced and sustainable capacity to plan, prevent, protect,mitigate, respond to, and recover from threats or acts of terrorism for the selected urban areas. D, National Incident Management System (NIMS): This system will provide a consistent nationwide approach for federal,state,and local governments to work effectively and efficiently together to prepare for, respond to, and recover from domestic Incidents, regardless of cause, size, or complexity. To 2 A G r provide for interoperability and compatibillty among Federal,State,and local capabilities,the NIMS will Include a core set of concepts, principles, terminology, and technologies covering the Incident command system;multi-agency coordination systems; unified command and training. E. Urban Area Working Group (UAWG): The State Administrating Agency Point of Contact(SAA POC) must work through the Mayor/CEOs from all other jurisdictions within the defined urban area to identify POCs from these jurisdictions to serve on the Urban Area Working Group. The urban Area Working Group will be responsible for coordinating development and implementation of all program elements, Including the urban area assessment,strategy development,and any direct services that are delivered by the grant. F. Urban Area: An urban area is limited to inclusion of jurisdictions contiguous to the core city and county/counties, or with which the core city or county/counties have established formal mutual aid agreements. IV.SPONSORING AGENCY SMALL BE RESPONSIBLE FOR: A. Providing an administrative department, which shall be the City of Miami tire-Rescue Department, authorized to carry out the herein agreed upon responsibilities of the Sponsoring Agency. B. Coordinating with named counties and cities,with the respective State Administrative Agency,and with the FDEM and USDHS. C. Conducting a comprehensive Urban Area Assessment,which will in turn guide the development of an Urban Area Stakeholder Preparedness Review. D. Ensuring the participation of the following critical players in the assessment and strategy development process: law enforcement, emergency medical services, emergency management, the fire service, hazardous materials, public works, governmental administrative, public safety communications, healthcare and public health. E. Developing a comprehensive Urban Area Stakeholder Preparedness Review and submit to the SAA POC. F. Complying with the requirements or statutory objectives of federal law as stipulated in"Exhibit#V. G. Ensuring satisfactory progress toward the goals or objectives stipulated in"Exhibit#1 H-. Following grant agreement requirements andfor special conditions as stipulated In"Exhibit#1". 3 I. Submitting required reports. V. THE PARTICIPATING AGENCIES SHALL BE RESPONSIBLE FOR: A. Providing an administrative department, which shall be the main liaison and partner with the City of Miami Fire-Rescue Department, authorized to carry out the herein agreed upon responsibilities of the Sponsoring Agency. S. Participating Agencies and any sub-grantees must abide by the grant requirements including budget authorizations, required accounting and reporting expenditures, proper use of funds, and tracking of assets as stipulated in"Exhibit#1°. C. Submitting quarterly reports to the City of Miami detailing the progress of projects to include direct purchases of equipment or services as stipulated in"Exhibltfl". D. Complying with all UASI Grant Program 2022 requirements as stipulated In'Exhibit#1". E. Participating as a member of the Urban Area Working Group to include coordinating with and assisting the City of Miami in conducting a comprehensive Urban Area Assessment, which in turn will guide development of an Urban Area Stakeholder Preparedness Review. F. Ensuring the participation of the fbilowing critical players in the assessment and Stakeholder Preparedness Review development process: law enforcement, emergency medical services, emergency management, the fire service, hazardous materials, public works, governmental administrative,public safety communications, healthcare and public health. G. Assisting the sponsoring agency in development of a comprehensive Urban Area assessment and Stakeholder Preparedness Review. H. Complying with the requirements or statutory objectives of federal law as stipulated in"Exhibit#1". I. Ensuring satisfactory progress toward the goals or objectives as stipulated in"Exhibit#14. J. Submitting required reports as prescribed by the Sponsoring Agency as stipulated in"Exhibit#12. K. Maintaining an equipment Inventory of UASI purchased Items. L Ensure that equipment obtained from the UASI Grant Program 2022, as identified in "Exhibit#2", is readily available for use by personnel trained to use such equipment for actual emergencies,.special a p i events or exercises. Also, ensure that such equipment Is readily available for onsite monitoring by DHS, FDEM, and the Sponsoring Agency. If the Participating Agency is Incapable of staffing the equipment,such equipment shall be made available to another Participating Agency for use during any actual emergencies, special events or exercises. Failure to ensure equipment availability may result In loss of funding and/or equipment to the Participating Agency. M. All equipment obtained from the UASI Grant Program 2022, as Identified in "Exhibit 2", is the sole responsibility of the receiving agency. This includes, where applicable, maintenance, replacement, training on equipment, and Insuring of equipment and personnel, and compliance with intra-agency auditing requirements. VI.THE SPONSORING AGENCY AND THE PARTICIPATING AGENCY AGREE: A. That funding acquired and Identified for the Urban Area Security Initiative will be administered solely by the Sponsoring Agency. B. The Participating Agencies will provide financial and performance reports to the sponsoring agency In a.timely fashion.The Sponsoring Agency will prepares consolidated reports for submission to the State of Florida as stipulated in"Exhibit 9°. C. The Sponsoring Agency is not responsible for personnel salaries, benefits,workers compensation or time related issues of the Participating Agency personnel. D. The Sponsoring Agency and Participating Agency are subdivisions as defined In Section 768.28, Florida Statutes,and each party agrees to be fully responsible for the respective acts and omissions of its agents or employees to the extent permitted by law. Nothing herein is Intended to serve as a waiver of sovereign Immunity by any party to which sovereign immunity may be applicable. Nothing herein shall be construed as consent by a municipality,state agency or subdivision of the State of Florida to be sued by third parties in any manner arising out of this Agreement or any other contract. E. This Is a reimbursement grant that requires the Participating Agencies to purchase, receive, and pay Invoices in full for equipment, services,and allowable personnel costs PRIOR to submitting the same for reimbursement to the Sponsoring Agency. Vll.FINANCIAL,AGREEMENTS A. Financial and Compliance Audit Report: Recipients that expend $750,000 or more of Federal funds during their fiscal year are required to submit an organization-wide financial and compliance audit report. The audit must be performed In accordance with the U.S. General Accounting Office Government Auditing Standards and 2 CFR 200. 5 t B. The Secretary of Homeland Security and the Comptroller General of the United States shall have access to any books,documents,and records of recipients of UASI Grant Program 2022 assistance for audit and examination purposes,provided that,in the opinion of the Secretary of Homeland Security or the Comptroller General,these documents are related to the receipt or use of such assistance.The grantee will also give the sponsoring agency or the Comptroller General, through any authorized representative,access to and the right to examine all records,books,papers or documents related to the grant. C. Financial Status Reports are due within 14 days after the end of each calendar quarter.A report must be submitted for every quarter that the award is active, including partial calendar quarters, as well as for periods where no grant activity occurs as stipulated In'Exhibit 1". D. Submit progress reports to describe progress to date in implementing the grant and Its impact on homeland security in the state. E. All financial commitments herein are made subject to the availability of funds and the continued mutual agreements of the parties as Identified In"Exhibit 2". Vill.CONDITIONS,AMENDMENTS,AND TERMINATION A. The participating Agency will not illegally discriminate against any employee or applicant for employment on the grounds of race,color,religion,sex,age, or national origin In fulfilling any and all obligations under this Agreement. B. Any provision of this Agreement later found to be in conflict with Federal law or regulation,or Invalidated by a court of competent jurisdiction,shall be considered inoperable andlor superseded by that law or regulation. Any provision found inoperable Is severable from this Agreement,and the remainder of the Agreement shall remain In full force and effect. C. This Agreement may be terminated by either party on thirty(30) days written notice to the other party at the address furnished by the parties to one another to receive notices under this agreement or if no address is specified,to the address of the parties'signatory executing this contract. D. This Agreement shall be considered the full and complete agreement between the undersigned parties and shall supersede any prior Memorandum of Agreement among the parties,written or oral,except for any executory obligations that have not been fulfilled. 6 s : E. This Agreement will and on June 30,2024, unless otherwise extended,by a written amendment duty approved and executed prior to June 30,2024, unless otherwise extended, at which time the parties may agree to renew the association. Renewal will be based on evaluation of the Sponsoring Agency's ability to conform to procedures,training and equipment standards as prescribed by the grant. IX. MISCELLANEOUS OVERALL CQunterparts.Electronic Sionetures.This Agreement may be executed In any number of counterparts, each of which shall be deemed an original,and such counterparts shall together constitute but one and the same Agreement.The parties shall be entitled to sign and transmit an electronic signature of this Agreement(whether by facsimile, PDF or other email transmission),which signature shall be binding on the party whose name Is contained dw-eln.Any party providing an electronic signature agrees to promptly execute and deliver to the other parties an original signed Agreement upon request. SPONSORING AGENCY THE CITY OF MIAMI,a municipal Corporation of the State of Florida ATTEST: BY: _ .. BY- Todd B.Hannon Arthur Noriega City Clerk City Manager APPROVED AS TO FORM AND APPROVED AS TO INSURANCE CORRECTNESS: REQUIREMENTS: Y: BY: Victoria MOndez Ann-Marie Sharpe, Director City Attorney Department of Risk Management 7 8 f i PARTICIPATING AGENCY "(sub-recipigiff ATTEST: BY: Name: NAME. Title: TITLE: FID#: DUNS: APPROVED AS TO FORM AND CORRECTNESS: Participating Agency Attorney 8