2nd Amendment 11/08/2023 GVS COURTq°
o: A Kevin Madok, CPA
-
�o ........ � Clerk of the Circuit Court& Comptroller Monroe County, Florida
�z cooN
DATE: November 16, 2023
TO: Lindsey Ballard
Aide to the County Administrator
FROM: Liz Yongue, Deputy Clerk
SUBJECT: November 8, 2023 BOCC Meeting
Please see the attached item, which has been added to the record:
T1 2nd Amendment to Interchange Agreement with Village of Islamorada to assign
Senior Director Kimberly Matthews to the Village to serve as Interim Village Manager on a
temporary basis beginning January 8, 2024, and continuing for up to 60 days; authorization for
County Administrator to sign necessary documents.
Should you have any questions please feel free to contact me at(305) 292-3550.
cc: County Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY
500 Whitehead Street 3117 Overseas Highway 88770 Overseas Highway
Key West, Florida 33040 Marathon, Florida 33050 Plantation Key, Florida 33070
SECOND AMENDMENT TO
EMPLOYEE INTERCHANGE AGREEMENT
(ISLAMORADA,VILLAGE OF ISLANDS)
THIS SECOND AMENDMENT TO EMPLOYEE INTERCHANGE AGREEMENT
(hereinafter "Amendment") is made and entered by and between Monroe County, a political
subdivision of the State of Florida, whose address is 1100 Simonton Street, Key West, FL, 33040
(hereinafter "County"), and Islamorada, Village of Islands, a municipality organized under the
laws of the State of Florida, whose address is 86800 Overseas Highway, Islamorada, FL 33036
(hereinafter "Village") (hereinafter, when referred to individually as "Parry" or collectively as
"Parties).
WITNESSETH
WHEREAS, Chapter 112, Part H, Florida Statutes, authorizes the interchange of
employees between governments, including counties and municipalities; and
WHEREAS, Section 112.24, Florida Statutes, provides that the details of an employee
interchange shall be the subject of an agreement between a sending agency and a receiving agency;
WHEREAS, August 6, 2023, the County and the Village entered into an Employee
Interchange Agreement ("Agreement") whereby the Parties agreed that the County would assign
Bryan Cook ("Cook"), Director of Employee Services for Monroe County, to the Village as
receiving agency, to serve as Interim Village Manager; and
WHEREAS,the initial term of the Agreement continued for sixty (60) days,to October 6,
2023 ("Initial Term"), and the Parties agreed that the Agreement could be extended for a
subsequent term not to exceed sixty (60) days upon the approval of the Village Council and with
the approval of the Monroe County Administrator; and
WHEREAS, on October 4, 2023, the Agreement was amended to extend the Agreement
by up to an additional sixty (60) days, through December 6, 2023, and also to assign Ed Koconis
to serve as the Interim Village Manager in place of Bryan Cook; and
WHEREAS, both Parties have indicated that they wish to extend the Agreement, and the
County has proposed to assign Kimberly Matthews, Senior Director of Strategic Planning &
Director of Libraries, to serve in the position as Interim Village Manager beginning on January 8,
2024 in place of Mr. Koconis for an additional term of up to sixty (60) days, with Maria Bassett,
Finance Director for the Village of Islamorada, filling in for the month between the expiration of
Mr. Koconis' time period and the start of Ms. Matthews' time period; and
WHEREAS, the Parties wish to amend paragraph (9) (Termination), to shorten the
termination time period upon mutual agreement if a suitable replacement candidate is found to
serve as Interim Village Manager or permanent Village Manager prior to expiration of the term of
the Agreement as extended.
Page I of 3
NOW, THEREFORE, in consideration of the mutual covenants and provisions contained
herein, the Parties agree as follows:
RECITALS
1. Ed Koconis shall continue to serve as Interim Village Manager for the Village of
Islamorada through December 6, 2023.
2. Beginning December 7, 2023 and continuing through January 7, 2034, Maria
Bassett, Finance Director for the Village of Islamorada, shall serve as Interim Village Manager for
the Village of Islamorada.
3. Beginning 8:00 a.m. on January 8, 2024, and continuing until March 8, 2024,
Kimberly Matthews will be assigned to serve as the Interim Village Manager. Effective January
8, 2024, all references to "Ed Koconis" shall be revised and replaced with the name "Kimberly
Matthews" wherever they appear in the Interchange Agreement as amended.
4. Pursuant to paragraph (3) of the Agreement (Term of Agreement), the term of the
Employee Interchange Agreement shall be extended from January 8, 2024 to March 8, 2024. To
the extent that the Employee Interchange Agreement ended on December 6, 2023, the Agreement
shall be revived, with the new term of the Agreement running from January 8, 2024 to March 8,
2024.
5. Effective January 8, 2024, Exhibit A to the Interchange Agreement (Islamorada
Position Description)is removed and replaced with Exhibit A attached hereto(Islamorada Position
Description signed by Kimberly Matthews), which shall be incorporated in the Interchange
Agreement by reference.
6. Paragraph (9) of the Agreement ("Termination") is amended to add the following
sentence allowing for a shorter termination time period on mutual agreement of the Parties:
This Agreement may also be terminated with the mutual consent of both Parties,
in which case the termination shall occur at the conclusion of fourteen (14)
calendar days following delivery of an e-mail exchanged between the Village
Mayor and County Administrator.
7. In all other respects, all terms and conditions set forth in the Agreement remain
unchanged and in full force and effect.
8. This Amendment shall be effective upon the date last signed by the Parties below.
Page 2 of 3
IN WITNESS WHEREOF,the Parties hereto have made and executed this Agreement as
of the dates signed below.
Approved as to form and legal sufficiency for BOARD OF COUNTY COMMISSIONERS
Monroe County, only: OF MONROE COUNTY, FLORIDA
Digitally signed by Cynthia L.Hall
DN:cn=Cynthia L.Hall,o=Monroe }
County BOCC,on,email=hall- Gastesi Digitally signed by Roman Gastesi
Roman
cynthia@monroecounty-fl.gov,c=US R Date:2023.11.16 09:49:15-05'00'
Date:2023.11.13 17:41:11-05'00'
By:
Cynthia L. Hall, Sr. Ass't County Attorney Roman Gastesi, County Administrator
Date:
Approved as to form and legal sufficiency for
the use of the Village Council only: ISLAMORADA, VILLAGE OF ISLANDS
By: m
� Jain J. Quick, Village Attorney Joseph B. Pinder, III, Mayor
Date:
Page 3 of 3
ISLAMORAI A„VILLAGE OF ISLANDS
Position (Description
EXt�I1.3tT,
Position Tithe: Village Manager
Reports To:Village Council
Position Status: Exempt(Pay Grade: 20)
General/ Functions:
Directs and coordinates administration of Village government in accordance with policies determined by Village Council while
performing the following duties personally or through subordinate supervisors Position requires the use of Village vehicle in
the performance of duties.
Illustrative Tasks;
(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not
exclude them from the position if the work is,similar, related or a logical assignment to the position.
• Plans, organizes, directs, coordinates and evaluates the operations, programs,, activities and services of all
departments,offices and agencies of the Village„except as otherwise(provided by the Charter and other relevant law..
• Responds to requests from the Village Council and the public for appropriate action and/or resolution of policy matters
and attendant problems.
• Ensures the Village Council is Kept abreast of matters pertinent to Village administration.
• Provides periodic reports in compliance with the Village Council's requirements and Charter provisions concerning
the operations, activities and programs of Village departments„offices and agencies subject to the Village Manager's
direction and supervision.
• Prepares Village Council meeting agendas, ensuring that the Council is fully apprised of the information contained
therein, and that items on the agenda will not unnecessarily prolong'the duration of the meeting at issue.
• Initiates policy recommendations for the Viltage Council's,consideration,
• Conducts agenda review meetings with staff„ as needed, to review items proposed for presentation to the Village
Council..........
• Recommends the creation of new committees that will advance Village business and operations.
• Negotiates contracts (including collective bargaining agreements), and other legal instruments, in conjunction with
the Village Akttorney's Office.
• Executes contracts on behalf of the Village pursuant to the provisions of the appropriate ordinances.
• Appoints, suspends and' terminates all Village employees except those appointed' by and responsible to the'Village
Council, approves promotions, transfers, reclassifications, job evaluations, demotions„ disciplinary action and other
related personnel actions.
• Manages senior staff including the Deputy Village Manager and department directors.
• Responsible for the overall direction, coordination and evaluation of all Village departments.
• Develops and implements appropriate training programs for Village employees.
• Prepares and submits the annual operating budget and capital programs to the Village Council i in the appropriate
format..
• develops long-range fiscal managerial plans and strategies.
• Implements the approved/budget and effects a program of budgetary control over expenditures and revenues.
• Submits to the 'Village Council for public review a report on the financial/condition and administrative activities of the
Village at the end of each a fiscal year as required by the Village Charter and/or relevant State Law.
Page d of 2
Updated 202
* Attends all Village Council meetings as well as other public meetings scheduled by the Village or in connection with
Village business.
a Represents Village administration before various community organizations, business enterprises and govemmental
entities.
0 Develops programs and strategies to enhance the effectiveness and efficiency of Village operations, including
appropriate Village staff and/or Council retreats or strategizing sessions,.
• Provides guidance and assistance in the development of long and short-range goals for the, Village Council's
consideration and implements same upon approval by the Council,
* Encourages and oversees economic and community development efforts including business retention,
redevelopment and recruitment of new businesses.
Possesses the ability to work in an increasingly culturally diverse community.
Possesses the ability to multitask and adjust to changing situations while maintaining efficiency and effectiveness.
Possesses the ability to deal tactfully, courteously and professionally with all officials and groups, exercising sound
and effective judgment in doing so�, ensuring the protection of the Village's goodwill.
Requirements for Position:
Bachelor's Degree in Business Administration, Public Administration, or equivalent combination of education and experience.
Master's Degree desirable, At least ten (110) years related management experience as department director or manager in a
public sector setting. Thorough knowledge of the principles, practices, and techniques of public administration. Demonstrated
financial, management, planning, leadership and communication skills. Knowledge of Personal Computer software
application, i.e. word processing, spreadsheet, database, etc.
Physical Requirements:
While performing the duties of this class, employees are regularly required to sit; talk or hear, in person and by telephone;
use hands to finger, handle, feel or operate standard office, equipment; and reach with hands and arms. Employees are
occasionally required to walk and stand and lift and move records and documents weighing 20 pounds or less.Specific vision
abilities required by this job include close vision and the ability to adjust focus. Employees are regularly required to,use written
and oral communication skills; read and interpret data, information and documents; analyze and solve problems; use math
and mathematical reasoning-, learn and apply new skills and information-, perform highly detailed work on multiple, concurrent
tasks, and interact with Village staff and other organizations.
Kimberly Digitally signed by Kimberly
Matthews
Matthews Date: 2023.11 .02 10:56:17 -04'00'
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Updated 2023