Loading...
FY2024 10/18/2023 GVS COURTq° o: A Kevin Madok, CPA - �o ........ � Clerk of the Circuit Court& Comptroller Monroe County, Florida �z cooN DATE: December 1, 2023 TO: Ammie Machan, Administrative Assistant Tourist Development Council FROM: Liz Yongue, D.C. SUBJECT: October 18, 2023 BOCC Meeting/D2 Attached are electronic copies of the following Fishing Event Agreements for Fiscal Year 2024, for your handling: Organization Event Date Amount Loren Rea Cuda Bowl Fishing February 2024 $5,800.00 Tournament Holly Given Fund, Inc. Fish For Holly January 2024 $16,000.00 Sailfish Tournament Islamorada Charterboat Florida Keys Gold November 2023 - $8,000.00 Association, Inc. Cup Sailfish January 2024 Championship Love Fund, Inc. Florida Keys PBA June 2024 $8,000.00 Dolphin Tournament Guides and Gals LLC Guides and Gals August 2024 $8,000.00 Islamorada Charterboat Islamorada Sailfish November - $20,000.00 Association, Inc. Tournament December 2023 Key West Fishing Key West Fishing December 2023 - $49,999.00 Tournament, Inc. Tournament September 2024 University of Florida Alumni Key West Gator Club June 2024 $15,000.00 Association, Inc. Dolphin Derby Meat Mayhem Inc Key West Kingfish January 2024 $49,999.00 Mayhem Key West Marlin Key West Marlin July 2024 $49,999.00 Tournament, Inc. Tournament Key West Sailfish Key West Sailfish April 2024 $49,999.00 Tournament, Inc. Tournament KEY WEST MARATHON PLANTATION KEY 500 Whitehead Street 3117 Overseas Highway 88770 Overseas Highway Key West, Florida 33040 Marathon, Florida 33050 Plantation Key, Florida 33070 Metro Media Marketing, Inc. LLGF Fishing Fever October 2023 $8,000.00 DBA Ladies, Let's Go AKA Ladies, Let's Fishing! Go Fishing Fishing Fever Metro Media Marketing, Inc. LLGF Screamin' May 2024 $6,848.00 DBA Ladies, Let's Go Reels AKA Ladies, Fishing! Let's Go Fishing Screamin' Reels Lower Keys Chamber of Lower Keys June 2024 $20,000.00 Commerce, Inc. Chamber of Commerce Dolphin Tournament 31 st Annual Marathon Offshore Bull & Marathon Offshore May 2024 $49,999.00 Cow Dolphin Tournament Bull & Cow Dolphin Tournament Marathon Premier Sailfish Marathon Premier April 2024 $30,000.00 Tournament, Inc. Sailfish Tournament Key West and Lower Keys March Merkin March 2024 $10,000.00 Fishing Guides Association, Inc. Habitat for Humanity of the Mother's Day May 2024 $30,000.00 Middle Keys, Inc. Dolphin Tournament 18th Annual Nick Sheahan Scholarship Nick Sheahan May 2024 $25,000.00 Fund, Inc. Dolphin Rodeo Skippers Dolphin LLC Skippers Dolphin June 2024 $25,000.00 Tournament Jose Wejebe-Spanish Fly Spanish Fly Shark April 2024 $20,000.00 Memorial Foundation, Inc. Tournament Key West and Lower Keys Sugarloaf Showdown November 2023 $10,000.00 Fishing Guides Association, Florida Keys Fishing Guides Swamp Guides Ball February 2024 $8,000.00 Association Inc. Southernmost Post No. 3911 VFW Fishing June 2024 $40,000.00 Veterans of Foreign Wars of Tournament the United States, Inc. Should you have any questions please feel free to contact me at(305) 292-3550. cc: County Attorney Finance File FISHING EVENT FUNDING AGREEMENT THIS Agreement is made and entered into by and between Monroe County, Florida, a political subdivision of the State of Florida (County), and Lower Keys Chamber of Commerce, Inc. (Event Contractor) on this 18th day of October , 2023. WHEREAS, the Fishing Advisory Committee (FAC) has recommended to the Monroe County Tourist Development Council (TDC), which has endorsed the recommendation, that certain monies be allocated for promotion of an event, which has as one of its main purposes the attraction of tourists, by Event Contractor; and WHEREAS, Event Contractor has represented and agreed that it desires and is able to conduct the event; and WHEREAS, the FAC recommends allocation of funds for the 31st Annual Lower Keys Chamber of Commerce Dolphin Tournament (Event) on June 2024. NOW, THEREFORE; in consideration of the mutual promises contained herein, the parties agree as follows: 1. Amount: County shall pay a sum not to exceed $20,000 (TWENTY THOUSAND DOLLARS — TDC District II Funding Allocation) effective October 18, 2023 for promotion and related expenditures, as described in the event budget, attached hereto as Exhibit D, for production of the 31St Annual Lower Keys Chamber of Commerce Dolphin Tournament on June 2024. Of this amount, at least 30% or$6,000 of the total allocated funds must be placed in advertising and production cost line item and be attributable to out of county placement. No amendments shall be made to the Budget as set forth in Exhibit D after approval of contract. Payment will be made only after Event Contractor submits invoices and supporting documentation, in accordance with generally accepted accounting principles, acceptable to the County Clerk. The advertising and promotion budget using County funding may be altered as to the individual line items, or components, within 10% of the amount stated for that item or component, without increasing the total dollar amount and without requiring a written amendment to this agreement. The general non-allocated section of an event budget shall not exceed 15% of the total budget and may be utilized for unforeseen permissible expenditures and for those budget lines that may require additional funds. Monroe County's performance and obligation to pay under this agreement is contingent upon an annual appropriation by the Board of County Commissioners. In a situation where the Event has to be postponed due to a named storm or hurricane for which the County orders a visitor and/or resident evacuation order, the Event Contractor shall have thirty (30) days to provide to the TDC administrative office notice of a new date for the Event and shall produce the re-scheduled Event within ninety (90) days of the original date of Event. The rescheduled date shall be authorized, in writing, by the TDC Director. If the Event Contractor is unable to reschedule the Event, the Event Contractor shall provide proof of the cancellation being caused by a named storm or hurricane, and a written statement as to why the Event cannot be rescheduled. If the Event is cancelled or rescheduled due to a named storm or hurricane for which the County orders a visitor and/or resident evacuation order, the County shall pay for promotion or related expenditures Event Name: 31st Annual Lower Keys Chamber of Commerce Dolphin Tournament Fishing Event Funding FY 2024 Contract I D#: 2982 1 of any combination of invoices for the original event date, and/or the rescheduled date up to the amount, but not to exceed the amount of funds allocated as described in the budget, attached hereto as Exhibit D. 2. Duties of Event Contractor: Event Contractor shall provide promotion and related services as described in the Schedule of Events, Exhibit C, attached hereto. 3. Invoicing: Event Contractor agrees to submit all invoices and supporting documentation as required by the County Clerk's rules and policies no later than August 29, 2024 unless the date of the event is amended upon written approval of the Fishing Advisory Committee and TDC Director. Event Contractor shall not be reimbursed nor will Event Contractor's vendors be paid directly for any invoices received by the County after August 29, 2024 unless the date of the event is amended upon written approval of the Fishing Advisory Committee and TDC Director, and the County shall not be obligated to pay for any services provided by Event Contractor under this agreement if documentation as noted above is not received on or before this reimbursement deadline date by the TDC administrative office. To be eligible for reimbursement, the request for reimbursement and supporting documents (checks, invoices, credit card statements, bank statements, etc.) must show that the items were paid for directly by the same entity named on the agreement with the County. For clarification on reimbursements, please refer to the reimbursement packet provided to you upon execution of your funding agreement. 4. Expiration of Agreement: This agreement expires August 29, 2024 and the County shall not be obligated to pay for any services provided by Event Contractor under this agreement if documentation as noted above is not received on or before this reimbursement deadline date by the TDC administrative office, unless the date of the event is amended upon written approval of the Fishing Advisory Committee and TDC Director. 5. Reimbursement to County: Event Contractor shall reimburse County for any amount of funds expended by County in connection with an event which does not occur as a result of any act or omission by Event Contractor. 6. Media Rights: The TDC shall have the right under this agreement to broadcast or rebroadcast, for any purpose whatsoever, radio, television, sound, video or film production, and still photographs, paid by the TDC and County, and produced by the TDC agencies of record. 7. Indemnification and Hold Harmless: The Event Contractor covenants and agrees to indemnify and hold harmless and defend Monroe County, its officers, employees and agents including the TDC and 3406 North Roosevelt Boulevard Corporation d/b/a Visit Florida Keys from any and all claims for bodily injury (including death), personal injury, and property damage (including property owned by Monroe County) and any other losses, damages, and expenses (including attorney's fees) which arise out of, in connection with, or by reason of the services provided by Event Contractor, or other activities and funding associated with this agreement, except those losses or damages caused by the negligent or wrongful act or omission of County or its agents. 8. Non-Waiver of Immunity: Notwithstanding the provisions of Sec. 768.28, Florida Statutes, the participation of the Event Contractor and the County in this Agreement and the acquisition of any commercial liability insurance coverage, self-insurance coverage, or local government liability insurance pool coverage shall not be deemed a waiver of immunity to the extent of liability coverage, nor shall any contract entered into by the County be required to contain any provision for waiver. Event Name: 31st Annual Lower Keys Chamber of Commerce Dolphin Tournament Fishing Event Funding FY 2024 Contract I D#: 2982 2 9. Ethics Clause: The Event Contractor warrants that it has not employed, retained or otherwise had act on its behalf, any former County officer or employee in violation of Section 2 of Ordinance No. 10-1990 or any County officer or employee in violation of Section 3 of Ordinance No. 10- 1990. For breach or violation of the provision the County may, at its discretion, terminate this agreement without liability and may also, at its discretion, deduct from the agreement or purchase price, or otherwise recover, the full amount of any fee, commission, percentage, gift or consideration paid to the former or present County officer or employee. The Event Contractors warrant that, in respect to itself, it has neither employed nor retained any company or person, other than a bona fide employee working solely for it, to solicit or secure this agreement and that it has not paid or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely for it, any fee, commission, percentage, gift, or other consideration contingent upon or resulting from the award or making of this agreement. For the breach or violation of the provision, the Event Contractor agrees that the County shall have the right to terminate this agreement without liability and, at its discretion, to offset from monies owed, or otherwise recover, the full amount of such fee, commission, percentage, gift, or consideration. 10. Claims and Venue: Event Contractor agrees to notify County immediately of any claims suits or action made against the Event Contractor that is related to the activity under this agreement and will cooperate with County in the investigation arising as a result of any action, suit or claim related to this agreement. Any legal proceedings arising out of this agreement shall be in accordance with the laws of the State of Florida in the 16th Judicial Circuit for Monroe County; venue shall be in Monroe County, Florida. 11. Severability: If any provision of this agreement shall be held by a court of competent jurisdiction to be invalid or unenforceable, the remaining provisions shall not be affected thereby; and each provision of this agreement shall be valid and enforceable to the fullest extent permitted by law. 12. Governing Law/Venue: This agreement shall be governed by and construed in accordance with the laws of the State of Florida applicable to contracts made and to be performed entirely in the State. In the event that any cause of action or administrative proceeding is instituted for the enforcement or interpretation of the agreement, the County and Event Contractor agree that venue shall lie in the appropriate court or before the appropriate administrative body in Monroe County, Florida. This agreement shall not be subject to arbitration. 13. Accounting and Records: Event Contractor shall maintain records pursuant to generally accepted accounting principles for four (4) years after the event and shall permit County and its agents and employees' access to said records at reasonable times. 14. Termination of Agreement: This agreement shall terminate on August 29, 2024. Termination prior thereto shall occur whenever funds cannot be obtained or cannot be continued at a level sufficient to allow for the continuation of this agreement pursuant to the terms herein. In the event that funds cannot be continued at a level sufficient to allow the continuation of this agreement pursuant to the terms specified herein, this agreement may then be terminated immediately by the TDC administrative office providing written notice of termination delivered in person or by mail to Event Contractor. The Grantor may terminate this agreement without cause upon giving written notice of termination to Event Contractor. The Grantor shall not be obligated to pay for any services or goods provided by Event Contractor after Event Contractor has received written notice of termination. Event Name: 31st Annual Lower Keys Chamber of Commerce Dolphin Tournament Fishing Event Funding FY 2024 Contract I D#: 2982 3 County may terminate this agreement without cause by providing written notice via the TDC administrative office to Event Contractor, through its officer, agent or representative, no less than sixty (60) days prior to the event and may terminate for breach upon providing to Event Contractor, through its officer, agent or representative, written notice at least seven (7) days prior to the effective date of the termination. Notice is deemed received by Event Contractor when hand delivered, delivered by national courier with proof of delivery, or by U.S. mail upon verified receipt or upon the date of refusal or non-acceptance of delivery. 15. Public Entities Crimes: A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, subcontractor or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for category two for a period of 36 months from the date of being placed on the convicted vendor list. 16. Logo: Logo Usage guidelines are attached to this contract as Exhibit B. All promotional literature and display advertising must display the "Florida Keys & Key West Come As You Are" logo/trademark (as per attached logo sample — Exhibit B). This logo/trademark was adopted by the TDC and County in April 2010. In-County Logo: The logo that includes the "Monroe County Tourist Development Council" designation is to be utilized on in-county print newspaper and magazine ads, brochures, postcards, pamphlets, programs, posters, banners (hanging and displayed outdoors) and digital advertising on websites, website links, pre-roll video, banners, mobile and email blasts. Radio commercials should include "Brought to you by The Monroe County Tourist Development Council". Electroinc Logos can be downlaoded from I p ;'//14c ysco����or�„tInslle�„coirn/lk� os/„ Out-of-County Logo: The logo that does NOT include the "Monroe County Tourist Development Council" designation is to be utilized in out-of-county newspapers and magazines, brochures, postcards, pamphlets, programs, posters and digital advertising on websites, website links, pre-roll video, social media promoted posts, banners, mobile and email blasts. Radio commercials should include "Brought to you by The Monroe County Tourist Development Council". Electronic Logos can be downlaoded from It.! s;J/Ike sco p.p::. iiirnpllg „coirnflo os/„ 17. Permits: The Event Contractor will secure all required permits, licenses and shall pay all appropriate business taxes. 18. Assignment: The Event Contractor shall not assign, transfer, convey, sublet or otherwise dispose of this agreement, or of any or all of its right, title or interest therein, or his or its power to execute such agreement to any person, company or corporation without prior written consent of the County. 19. Modification: The event name, time & date of the event and Schedule of Activities may be amended upon written approval of the Fishing Advisory Committee and TDC Director. Any changes to said contract other than stated above require approval by the Fishing Advisory Committee, TDC and the County. Event Name: 31s'Annual Lower Keys Chamber of Commerce Dolphin Tournament Fishing Event Funding FY 2024 Contract I D#: 2982 4 20. Non Occurrence of Event: The Event Contractor shall give written notice to the TDC if it is found necessary to cancel an event. The notice shall contain the reason for the cancellation. If the event does not take place for any reason under control of Event Contractor, then Event Contractor agrees to refund to the County any amounts already paid to them under this agreement and relieve the County from any further payments. 21. Force Majeure: The Event Contractor shall not be liable for delay in performance or failure to perform in whole or in part, the services due to the occurrence of any contingency beyond its control or the control of any of its subcontractors or suppliers, including labor dispute, strike, labor shortage, war or act of war whether an actual declaration thereof if made or not, insurrection, sabotage, riot or civil commotion, act of public enemy, epidemic, quarantine restriction, accident, fire, explosion, storm, flood, drought or other act of God, act of any governmental authority, jurisdictional action, or insufficient supply of fuel, electricity, or materials or supplies, or technical failure where the Event Contractor has exercised reasonable care in the prevention or mitigation of damages and delay, any such delay or failure shall not constitute a breach of the agreement. Upon demand of TDC or County, the Event Contractor must furnish evidence of the causes of such delay or failure. County shall not pay for any services or activities, promotional or otherwise, connected with an event produced after the date(s) described in paragraph 1. 22. Laws and Regulations: Any and all services, materials and equipment shall comply fully with all Local, State and Federal laws and regulations. 23. Taxes: The County and TDC are exempt from Federal Excise and State of Florida Sales Tax, but this in no way exempts the Event Contractor from applicable Federal and State taxes. 24. Finance Charges: The County and TDC will not reimburse, pay or be responsible for any finance charges. 25. Relation of County/TDC: It is the intent of the parties hereto that the Event Contractor shall be legally considered as an independent contractor and that neither it nor its employees shall, under any circumstances, be considered servants or agents of the County and TDC, and the County and TDC shall at no time be legally responsible for any negligence on the part of said Event Contractor, its employees or agents, resulting in either bodily or personal injury or property damage to any individual, firm or corporation. 26. Disclosure: The Event Contractor shall be required to list any or all potential conflicts of interest, as defined by Florida Statutes Chapter 112 and Monroe County Code. The Event Contractor shall disclose to the County and TDC all actual or proposed conflicts of interest, financial or otherwise, direct or indirect, involving any client's interest which may conflict with the interest of the County and TDC. 27. Compliance with Laws - Nondiscrimination: County and Event Contractor agree that there will be no discrimination against any person, and it is expressly understood that upon a determination by a court of competent jurisdiction that discrimination has occurred, this Agreement automatically terminates without any further action on the part of any party, effective the date of the court order. County or Event Contractor agree to comply with all Federal and Florida statutes, and all local ordinances, as applicable, relating to nondiscrimination. These include but are not limited to: 1) Title VII of the Civil Rights Act of 1964 (PL 88-352) which prohibits discrimination on the basis of race, color or national origin; 2) Title IX of the Education Amendment of 1972, as amended (20 USC ss. 1681-1683, and 1685-1686), which prohibits Event Name: 31s'Annual Lower Keys Chamber of Commerce Dolphin Tournament Fishing Event Funding FY 2024 Contract I D#: 2982 5 discrimination on the basis of sex; 3) Section 504 of the Rehabilitation Act of 1973, as amended (20 USC s. 794), which prohibits discrimination on the basis of disabilities; 4) The Age Discrimination Act of 1975, as amended (42 USC ss. 6101-6107) which prohibits discrimination on the basis of age; 5) The Drug Abuse Office and Treatment Act of 1972 (PL 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; 6) The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PL 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; 7) The Public Health Service Act of 1912, ss. 523 and 527 (42 USC ss. 690dd-3 and 290ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; 8) Title VIII of the Civil Rights Act of 1968 (42 USC s. et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; 9) The Americans with Disabilities Act of 1990 (42 USC s. 12101 Note), as maybe amended from time to time, relating to nondiscrimination on the basis of disability; 10) Monroe County Code Chapter 14, Article II, which prohibits discrimination on the basis of race, color, sex, religion, national origin, ancestry, sexual orientation, gender identity or expression, familial status or age; 11) any other nondiscrimination provisions in any Federal or state statutes which may apply to the parties to, or the subject matter of, this Agreement. 28. Security Protection: The Event Contractor agrees to provide adequate security for the event. No TDC funds will be used for this purpose. 29. Authority: Each of the signatories for the Event Contractor below certifies and warrants that: a) the Event Contractor's name in the agreement is the full name of the person or corporation as designated in its corporate charter, and b) they are empowered to act and execute the agreement for the Event Contractor and c) this agreement has been approved by the Event Contractor's governing board, as applicable to corporations or other appropriate authority. 30. Miscellaneous: As used herein, the terms "contract" and "agreement" shall be read interchangeably. 31. Attestations: Event Contractor agrees to execute such documents as the County may reasonably require, to include a Public Entity Crime Statement, an Ethics Statement, and a Drug-Free Workplace Statement. 32. Breach and Penalties: The parties agree to full performance of the covenants contained in this agreement, and the County reserves the right at its discretion, provided such breach is material, to terminate this agreement for any misfeasance, malfeasance, or nonperformance of the agreement terms or negligent performance of the agreement terms by the Event Contractor. 33. Notice: Any notice required or permitted under this agreement shall be in writing and hand delivered, emailed or mailed, postage prepaid, to the other party by certified mail, returned receipt requested to the following: For Event Contractor: Steve Miller Lower Keys Chamber of Commerce, Inc. 31020 Overseas Highway, MM31 Big Pine Key, FL 33043 Event Name: 31st Annual Lower Keys Chamber of Commerce Dolphin Tournament Fishing Event Funding FY 2024 Contract I D#: 2982 6 For Grantor: Maxine Pacini Monroe County Tourist Development Council 1201 White Street, Suite 102 Key West, FL 33040 And Christine Lim bert-Barrows, Asst. County Attorney P.O. Box 1026 Key West, FL 33041-1026 34. Entire Agreement: The parties agree that the agreement above constitutes the entire agreement between the County and Event Contractor. Event Name: 31st Annual Lower Keys Chamber of Commerce Dolphin Tournament Fishing Event Funding FY 2024 Contract I D#: 2982 7 IN WITNESS WHEREOF, the parties hereto have executed this agreement the day and year first above written. 7.' t 31f1- iV�ila ca"', (; Er,. , Board of County Commissioners /( --,o A1, s� vvin Madok, Clerk of Monroe County NNN - ar4 .t ,:, yp� o �fiP .i ♦ tt/ )--) itV-,--:-_---.-__411/. (�� ,7§,��o s ue' i�t -� S rer /1 µ , ....). .... .._, -:-.., ......., °°,,, ',K. As�Deputy plerk Mayor/` hairman �n-,c CS/�; MONROE COUNTY ATTORNEY efidAPPR V$D AS TO FO 9: D nr Q�1 Y�Y fl0�f1�1 CHRISTINE LIMBERT-BARROWS ASSISTTE: /ANT CQt,J�1f23 ORNEY DAz We Keys Chamber of Commerce, Inc. resid nt L -\-\k,4L Mpai3 Print Name Date: \a . (krte,c-. 0-,--4,5 AND D TWO WITNESSES ,":„.„...,. 7 (1) �`' (2). Print Name: ��i CA,F‘il frIrPrint Name: ICi C� u,e I J.() i -,-, ate: �° 6 / i/ a ),_, ram;D `% �) p � Date: a. , CL-.J•,, rJ L Event Name: 31st Annual Lower Keys Chamber of Commerce Dolphin Tournament Fishing Event Funding FY 2024 Contract ID#: 2982 8 EXHIBIT A Acceptable Event Marketing Expenses for Fishing Events Within the Fishing events funding category, the allocation received by the event contractor must be spent on the list of items that have been approved. Only the TDC expenses listed below may be included in the proposed budget. At least 30% of total funding allocation must be placed within the Media Placement and Production Cost line item to be utilized as Out of County advertising. The following are the only acceptable expenses: Media Placement & Production Costs: Newspapers and magazines (inserts will also be considered), radio and TV. The TDC will pay for the following digital advertising on websites, website links, pre-roll video, banners, mobile, social media promoted posts, and email blasts. Digital advertising links may go to the event website. The TDC Logo must be placed on all print, TV, websites, pre-roll video, social media promoted posts, banners and email blasts. Radio advertising does not require the logo but all radio announcements must say "Brought to you by the Monroe County Tourist Development Council". No payment will be made for development or operations (hosting) of websites. At least 30% of total funding allocation must be placed within the Media Placement and Production Cost line item and shall be expended on advertising media cost attributable to out of county placement. Promotional Signs: Posters and banners (hanging and displayed outdoors). Promotional Items: T-shirts and hats*, trophies (Fishing Tournaments Only). *Sales/Resale of TDC funded items: Items funded by the BOCC/TDC, including creative and resulting work product, in accordance with Florida Public Records Law, are owned by the BOCC/TDC and as such may not be sold. Direct Mail Promotions: Brochures, postcards and pamphlets including postage and shipping. This is a direct mail promotional brochure, postcard or pamphlet utilized for pre-event advertising. Programs: TDC will pay up to fifty percent(50%)for the cost of production or printing of an event program showing scheduled activities and information on the event as outlined in contract budget. Digital Programs: TDC will pay up to fifty percent(50%)of the production only (no click through costs)for digital programs showing scheduled activities and information as outlined in the contract and contract budget. TDC will pay for print or digital programs, but not both. Public Relations (PR): Print and electronic public relations materials for distribution to media, such as, but not limited to, press releases, public service announcements, photography and videography as approved by the public relations agency of record. Only permissible PR material produced by the TDC agency of record and/or a professional public relations agency shall be acceptable. In-House Production: In-house production of any permissible expenditure will not be considered for reimbursement. Trophies: Framed art work, framed photography, engraved crystal and glass, plaques, trophies, sculptures (fiberglass, metal, glass & wood) and framed certificates shall constitute a trophy. All such trophies must include the appropriate information as outlined in the policies (tournament name, date (year), and location). For trophy reimbursement, Tournament Directors must present the original invoice of the trophies, a notarized list of winners of the event, and a notarized list of the plates and/or glass etching from the engraving company. Amendments to Contract Budgets: No amendments to the line item budget will be permitted after the contract has been reviewed and approved. Event Name: 31st Annual Lower Keys Chamber of Commerce Dolphin Tournament Fishing Event Funding FY 2024 Contract I D#: 2982 9 EXHIBIT B Logo/Acknowledgement Usage Guidelines For Fishing Events Color ads four (4) color processing printing Black & white ads shall include the Florida Keys and Key West logo in high resolution Use on all printed material as listed under the Acceptable Event Marketing Expenses list TV: logo must appear at the conclusion of commercial Hats and t-shirts: must carry the "The Florida Keys & Key West" Out-of-County logo Radio Advertising: No logo is required. All radio announcements must say "Brought to you by the Monroe County Tourist Development Council" Trophies: Logos are not required on trophies. In-County Logo The logo below indicating the "Monroe County Tourist Development Council" designation is to be utilized on in-county print newspaper and magazine ads, brochures, postcards, pamphlets, programs, posters, banners (hanging and displayed outdoors), and digital advertising on websites, website links, pre roll video, banners, mobile and email blasts. Radio commercials should include "Brought to you by The Monroe County Tourist Development Council". Electroinc Logos can be downloaded from lt.Irrs://Ikeysco- tiiirn, lloy ¢.p; /II os/„ The FloriddKevrQ &Key est o. come as you are MONROE COUNTY TOURIST NVEL NT COUNCIL Out-of-County Logo The logo below that does NOT include the "Monroe County Tourist Development Council" designation is to be utilized in out-of-county newspapers and magazines, brochures, postcards, pamphlets, programs, posters and digital advertising on websites, website links, pre roll video, social media promoted posts, banners, mobile and email blasts. Radio commercials should include "Brought to you by The Monroe County Tourist Development Council". Electroinc Logos can be downloaded from Ir, rs://Ike�rsco p.p.::. iilr�,s Ilg:° ::.palrm/�,p os/„ The FloriddKeys K,.ey est ., come ds you dreg Event Name: 31s'Annual Lower Keys Chamber of Commerce Dolphin Tournament Fishing Event Funding FY 2024 Contract I D#: 2982 10 rrerowivnwruyii'w,J°Wyww��irit:;�uuww.Wi"^—;;"'^` ma.uwawwu w"w��"w'w ,,,, aswa=.Mar�r wwwrwwwwwwwru�w57 r �'" uw i r rill /r r /��%// �j '/ r Will beCt�CY1 ",�� '„ /, �"� , 0/� TOURNAMENT SCHEDULE OF EVENTS FISCAL YEAR 2024 31st Annual Lower Keys Chamber Dolphin Tournament PRINT OFFICIAL TOURNAMENT NAME Day 1 AM LINES IN WATER Day 2 7:00 AM LINES IN WATER PM LINES OUT OF WATER PM LINES OUT OF WATER PM EVENING EVENT PM EVENING EVENT PM WEIGH-IN OVER 6,00 PM WEIGH-IN OVER 7 :00 PM OTHER EVENT: PM OTHER EVENT: Captains Meeting Day 3 7.00 AM LINES IN WATER Day 4 _:_ AM LINES IN WATER PM LINES OUT OF WATER PM LINES OUT OF WATER PM EVENING EVENT PM EVENING EVENT 5:00 PM WEIGH-IN OVER PM WEIGH-IN OVER PM OTHER EVENT: PM OTHER EVENT: Below describe any activities, not outlined above, that will take place during your event that will draw overnight out of county visitors (examples: Welcome/Kick-off Party, Awards Ceremony, Dinner Events, etc.). These activities will become a part of your final contract: Example: Day 1 — Welcome Party Day 3 —Awards Ceremon Our captains meeting is Friday June 7 at 7 pm. This is a mandatory meeting at KOA on Sugarloaf Key. It brings the Anglers on to the Island the day before the fishing begins. We serve snacks at the meeting and make sure that everyone understands the rules. This meeting generally ends before 8 pm giving everyone a chance to visit our local restaurants. Saturday June 8. Lines in at 7 am scale closes at 6 pm Sunday June 9, Lines in at 7 am scale closes at 5 pm. Afterward we have our Awards dinner and give out prizes and Trophies. This event usually ends around 9 tie-actjmemt:}--t�`tat-rtostvvii# n4-n°rrs l��+rn+rttt,� . ...... EXHIBIT D FISHING UMBRELLA EVENT BUDGET - FISCAL YEAR 2024 APPLICANT IS ADVISEDI TO COMPLETING THIS T TO REFERT THE FUNDINGAPPLICATION I THE ALLOWABLEMARKETING EXPENSES THAT WILL BE CONSIDEREDFOR REIMBURSEMENT THERE WILL BE NO AMENDMENTSTO THIS U T (EXHIBIT ) AFTER BOCC APPROVAL OF AGREEMENT 3111 Annual Lower Keys Chamber of Commerce Dolphin Tournament OFFICIAL TOURNAMENT NAME MEDIA PLACEMENT & PRODUCTION COST: $11,700 PROMOTIONAL SIGNS: $500 PROMOTIONAL ITEMS: $4,000 DIRECT MAIL PROMOTIONS: PROGRAMS: PUBLIC RELATIONS: "TROPHIES: $3,800 'GENERAL NON-ALLOCATED: TOTAL $20,000 * At least 30% of total funding allocation must be placed in the Media Placement & Production Cost line item and be utilized for out of County advertising "Tournaments may not place more than 30% of their total funding allocation in the Trophy line item, except when special approval from Fishing Advisory Committee has been received. 'The General Non-Allocated line item should not exceed 15% of the total funding allocation and may only be utilized for acceptable event marketing expenses (see Exhibit A of Application). Actual expenditures may deviate no more than 10% from the budgeted line items noted above.