34th Change Order 11/17/2023 BOARD OF COUNTY COMMISSIONERS
County of Monroe . Mayor Holly Merrill Raschein,District 5
The Florida Keys Mayor Fro Tem James K. Scholl,District 3
h
Craig Cates,District 1
Michelle Lincoln,District 2
David Rice,District 4
Memorandum
DATE: 11/16/2023
TO: BOCC
Digitally signed by Kevin
FROM: Kevin G. Wilson P.E. .t l �_,°�<._._ Date:Wilson
.11.
Date:2923.11.16
11:33:49-05'00'
SUBJECT: Owner Direct Purchase
Attached is proposed change order 434 for the Fl Keys Marathon Airport Non-Aeronautical Use
Building (EOC)project. This change order increases the final contract sum by $8,465.00. The
substantial completion date is unchanged.
This change order reflects the removal of the material purchase from the construction contract to allow
the sales tax savings. The material is still being purchased with the project funding. A later change
order will reflect the deduction of the sales tax associated with these owner direct purchases from the
construction contract.
Monroe County Ordinance 027-1998 and subsequent amendments provide authority for the
Administrator to approve change orders within specified limits after providing Board of County
Commissioners with at least 24 hours to review them and pose any questions or objections that they may
have.
It is the Administrator's intent to approve the attached change order under that authority following the
standard 24-hour BOCC notification period.
MONROE COUNTY/ENGINEERING/ PROJECT MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE:
FL Keys Marathon Airport Non-Aeronautical Use Building (EOC) CHANGE ORDER NO: 034
INITIATION DATE: 11/7/2023
CONTRACT DATE: 11/03/2021
TO CONTRACTOR:
Ajax Building Company, LLC
109 Commerce Boulevard
Oldsmar, FL 34677
The Contract is changed as follows:
The original (Contract Sum) (Guaranteed Maximum Price)..................................... $31,856,275.00
Net change by previously authorized Change Orders................................................... ($5,298,003.01)
The (Contract Suml(Guaranteed Maximum Price) prior to this Change order was....... $26,558,271.99
The (Contract Sum) (Guaranteed Maximum Price)will be (increased) (decreased)
(unchanged) by this Change Order................... $8,465.00
The new (Contract Sum)(Guaranteed Maximum Price) including this Change Order is. $26,558,271.99
The Contract Time will be (increased) (decreased) (unchanged) by........................... 0 days
The date of Substantial Completion as of the date of this Change Order is ................. 02/02/2024
Detailed description of change order and justification:
Monroe County had established an Owner Direct Purchase (ODP) with Commercial Air for$85,420.00.
B-PO-1122-00002662.
$76,955.00 is the total amount invoiced against this PO, and there will be no more invoices. This Change
Order is to return the unused value to the GMP.
The net change to the GMP is$8,465.00.
Change order is.027% of original contract price.
Not valid until signed by Owner,Architect(if applicable), and Contractor
ARCHITECT:
?I 1 11-13-2023
Architects Design Group, Inc. Date
Approved Marshall Quark(^',
CONTRACTOR: ..............._Iio7izo. ''....`2..`�.n9..an�......
Ajax Building Company, LLC Date
Cary Knight Digitally signed by Cary Knight
DEPARTMENT DIRECTOR: Date:2023.11.1608:11:04-05'00'
Cary Knight Date
Projert U:im:mamant
Digitally signed by Kevin G.Wilson,
P.E.
COUNTY/ASSISTANT ADMINISTRATOR: Date:2023.11.19 19:43:48-05'00'
Roman Gastesi Date
Kevin Wilson
CHANGE ORDER LEDGER
FL Keys Marathon Airport Non-Aeronautical Use Building (E0Q E
11/7/2023
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0 Days $5,298,00.0'1)
01 CDP#01 L&W Supply CDP Framing and Drywall 0 ( 308, 9,7 )
02 CDP#02 Seaman Corporation CDP Membrane Roofing 0 ( 386,66"),0!))
03 CDP#03 Seaman Corporation CDP Temporary Roofing 0 ($38 811 00)
ODP#04 DH Pace Company, CDP Doors, Frames,
04 Inc Hardware 0 ($ 93,!)88 00)
CDP#05 Polymershapes
Holding, Inc. dba Insulgard
05 Security Products CDP Strorefronts 0 ($!)'10 787 00)
CDP#06 Commercial Air
06 Management, Inc. CDP HVAC Equipment 0 ($8! 4 20.00)
07 CDP#07 Trane U.S. Inc. CDP HVAC Equipment 0 'A Emm E+aw 00)
08 CDP#08 Tex-Cote LLC CDP Paint 0 ($3!),7 i 7.00)
09 CDP#09 White Cap, LP CDP Rebar 0 ( 368 3 A 38)
10 CDP#10 City Electric Supply CDP Electrical 0 ($73,466,0 )
11 CDP#11 Electrical Supplies, CDP Gear Package 0 ($44 1.„620,00)
CDP#12 Monroe Concrete
12 Products CDP Concrete 0 ($!)024068 00)
13 CDP#13 Barnes Alarm CDP Alarm Equipment 0 ( 4,1,11 7A )
CDP#14 Stewart& Stevenson
14 LLC CDP Generators 0 ($699,!) 3 ' 00)
Add back the cost of freight
CDP#05 and #08 Freight Cost inadvertently included in
15 Correction CDP request 0 $30,935.00
CDP#15 Bonded Lightning
16 Protection Systems, Inc. CDP Electrical 0 ($20„897 '10)
17 CDP#16 Ferguson CDP Storm Piping 0 ($A 14,!)24,1 )
18 CDP#17 Technical Sales CDP Lift Station 0 ($ 1,3 ''0,00)
CDP#18 Concrete Products of
19 the Palm Beaches CDP Storm Structures 0 ($ 9,011,00)
CANCELLED CDP#19 -Sesco Lighting CDP Lighting $0.00
CDP #20 - Foundation
20 Building Materials CDP ACT Grid &Tile 0 ($86,96! 9 )
CHANGE ORDER LEDGER
ODP Cable, Connectors,
21 ODP#21 AVI Hardware, etc. 0 ( 991, 15 .l )
22 ODP#22 Rexel ODP Lighting 0 ($3 p.„000,00)
23 ODP#23 TK Elevator ODP Elevator Components 0 ( A 03,9 i3,00)
24 ODP#24 Patterson Pope ODP Lockers and Shelving 0 ($ 2N 878 ") )
25 ODP#25 Rexel ODP Cable Connectors 0 ( !) i") p 0)
26 ODP#26 Stephens Pipe ODP Fencing ($4 0 p")439)
ODP#12 Monroe Concrete Increased current PO by
27 Products $190,600.00 0 ($p.9 0,600,00)
28 ODP#23 TK Elevator Cancel ODP and PO 0 $103,943.00
29 ODP#05 Insulgard Cancel ODP and PO 0 $263,302.33
Additional cost spent on
ODP#8 Texcote over the PO
30 ODP #08 Tex-Cote value 0 ($J ") i p A3)
Additional quote for
material over the original
31 ODP#01 L&W ODP#1 L&W PO value 0 ($98 00 80)
Correction to OCO 29
32 ODP#5 Insulgard reconciliation value 0 ( 7,9 3"),00)
Reconcile B-PO-1122-
33 ODP#3 Seaman Corp 00002659 Seaman Corp 0 $259.99
Reconcile B-PO-1122-
34 ODP#36 Commercial Air 00002659 Seaman Corp 0 $8,465.00
SPECIFIC VENDOR DPO SUMMARY
CMiC Subcontract#: 202011045
ATN: PCO061/CR0006
PHASE CODE: 230000 C4
SUBCONTRACTOR: B&I Contractors
SUPPLIER: Commercial Air
MATERIAL DESC: HVAC
Date submitted 10/7/2022
Date PO issued 11/4/2022
Monroe Co.PO NUMBER: B-PO-1122-00002662
ORIGINAL PO AMOUNT: 85,420.00 Increase/Decrease#1 $
CURRENT PO AMOUNT: 85,420.00 Increase/Decrease#2 $
SHIPPING AMOUNT: 0.00 Increase/Decrease#3 $
AMOUNT REMAINING: 8,465.00
INVOICED TO DATE: 76,955.00
SUPPLIER INVOICE# INVOICE DATE SUBMIT DATE INVOICE TOTAL(less tax) FREIGHT IN INVOICE DPO REMAINING
45322 04/13/23 04/21/23 21,850.00 63,570.00
45264 04/06/23 05/05/23 10,820.00 52,750.00
45276 04/06/23 05/17/23 15,100.00 37,650.00
45374 04/21/23 05/17/23 14,150.00 23,500.00
45567 05/16/23 05/19/23 5,320.00 18,180.00
45254 04/05/23 09/15/23 715.00 17,465.00
46492 09/20/23 09/28/23 9,000.00 8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
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8,465.00
8,465.00
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8,465.00
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8,465.00
8,465.00
Marshall Quarles
From: Marshall Quarles
Sent: Wednesday, November 1, 2023 11:06 AM
To: Thompson-Stan
Cc: Salinger-Jordan;Jeffrey Whipple;Jennifer Cintron;Xu, Chun
Subject: FW: 202011 EOC_3879 Monroe County Emergency Operation Center
Attachments: 202011045 Commercial Air.pdf
Good Morning Stan,
We are ready to close B-PO-1122-00002662 for Commercial Air.The remaining 8,465 will not be billed, so we will
prepare a positive OCO to add that money back to our subcontract to be returned to the subcontractor, like past ODP
closeouts for Seaman corp, etc.
We will send the the OCO draft today, but wanted to go ahead and give you a heads up so you could start the PO closing
process on your end.
Thank you,
MQ
From: Drenda Theriault<DTheriault@bandiflorida.com>
Sent:Wednesday, November 1, 2023 10:36 AM
To:Jennifer Cintron <Jennifer.Cintron@ajaxbuilding.com>;Tracy Wine-Cornwell <tcornwell@bandiflorida.com>
Cc: Marshall Quarles<Marshall.Quarles@ajaxbuilding.com>;Jeffrey Whipple<Jeffrey.Whipple@ajaxbuilding.com>;
Dainiel Avila <davila@bandiflorida.com>
Subject: RE: 202011 EOC_3879 Monroe County Emergency Operation Center
....... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......
::EXTERNAL EMAIL
Hi Jennifer,
We are in sync with CAM. Confirmed no more invoices.
We are in sync on our totals for Trane. I've reached out to them to confirm if they have no more invoices and will get
back to you.
Thanks,
Drenda Theriault
Assistant Purchasing Manager
2701 Prince Street Fort Myers,Florida 33916
Office: 239-332-4646 Fax: 239-332-5928
Direct: 239-344-2710 Mobile: 239-940-8515
CONTRAC OK www.bandiflorida.com
From:Jennifer Cintron <Jennifer.Cintron@ajaxbuilding.com>
Sent:Wednesday, November 1, 2023 10:06 AM
1
To: Drenda Theriault<DTheriault@bandiflorida.com>;Tracy Wine-Cornwell <tcornwell@bandiflorida.com>
Cc: Marshall Quarles<Marshall.Quarles@ajaxbuilding.com>;Jeffrey Whipple<Jeffrey.Whipple@ajaxbuilding.com>
Subject: 202011 EOC_3879 Monroe County Emergency Operation Center
Morning Drenda,
Project 202011_Marathon NAUB& EOC_3879 Monroe County Emergency Operation Center Direct Owner Purchase
Order(DOP)
We are reviewing DPO for status and possible closure.
Are the two DPO's completed for billing. Please advise if we are to expect invoices on these DPO's.
Trane
Commercial Air
Jennifer Cintron
Project Administrator
O: 305-602-8233
E:Je!ro!n!j(�u,.�!iiri�„!r( !ri... .�. ..U. 11 uii11 ii!rgi
7280 Overseas Hwy
Marathon, FL 33050
2
Thompson-Stan
From: Thompson-Stan
Sent: Thursday, November 9, 2023 3:42 PM
To: Luanne Verner
Cc: Salinger-Jordan
Subject: FW: 202011 EOC_3879 Monroe County Emergency Operation Center
Attachments: 202011045 Commercial Air.pdf
Luanne,
The supplier has submitted all of their invoices for this PO. Can we please close it and release the funds?
Please let me know if you need any additional information.
Thanks,
Stan
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RECORDS AVAILABLE TO THE PUBLIC AND MEDIA UPON REQUEST. YOUR EMAIL COMMUNICATION MAYBE SUBJECT TO PUBLIC DISCLOSURE.
From: Marshall Quarles<Marshall.Quarles@ajaxbuilding.com>
Sent:Wednesday, November 1, 2023 11:06 AM
To:Thompson-Stan <Thompson-Stan@MonroeCounty-FL.Gov>
Cc: Salinger-Jordan <Salinger-Jordan@MonroeCounty-FL.Gov>;Jeffrey Whipple<Jeffrey.Whipple@ajaxbuilding.com>;
Jennifer Cintron <Jennifer.Cintron@ajaxbuilding.com>;Xu, Chun <Chun.Xu@wsp.com>
Subject: FW: 202011 EOC_3879 Monroe County Emergency Operation Center
CAUTION:This email originated from outside of the County. Whether you know the sender or not, do not click links or
open attachments you were not expecting.
Good Morning Stan,
We are ready to close B-PO-1122-00002662 for Commercial Air.The remaining 8,465 will not be billed, so we will
prepare a positive OCO to add that money back to our subcontract to be returned to the subcontractor, like past ODP
closeouts for Seaman corp, etc.
1
We will send the the OCO draft today, but wanted to go ahead and give you a heads up so you could start the PO closing
process on your end.
Thank you,
MQ
From: Drenda Theriault<D 11 lrneurii u.1 , Irk ir��ii�Il u�iida.c oirn>
Sent:Wednesday, November 1, 2023 10:36 AM
To:Jennifer Cintron <Jeir"nir"nlifeur.Cliir"nt on a"axlra�ulilldliirn .�oirm> Trac Wine-Cornwell <t;c irrn ellll raairndli�ll�ou�lida.coirn>
..................................................................................................... ..........L........................................................ ............................... , Y ............................................................................................................
Cc: Marshall Quarles<Maurslhallll. arles xidi fe l& ..aLa >,Jefre Whipple < f Y.....Wr.Ir.r.1... a d
........................................................... �......................... .......................... ................................. .. ....... ..l.i..r..n. .... o.rm>
,. .. .... .
Dainiel Avila <davila.. ............................o........r. da.coirn.>
.....aa
.................................... .. ....................................................
Subject: RE: 202011 EOC_3879 Monroe County Emergency Operation Center
EXTERNAL EMAIL
Hi Jennifer,
We are in sync with CAM. Confirmed no more invoices.
We are in sync on our totals for Trane. I've reached out to them to confirm if they have no more invoices and will get
back to you.
Thanks,
Drenda Theriault
Assistant Purchasing Manager
2701 Prince Street Fort Myers,Florida 33916
Office: 239-332-4646 j Fax: 239-332-5928
q Direct:239-344-2710 j Mobile: 239-940-8515
INIII T wv v v . air:dlifloiriida.cou,mi
From:Jennifer Cintron <Jeir lr iifeii:.Ci.ir tii� olrC.D.. „jj lra mill iilr „,.c irm>
Sent:Wednesday, November 1, 2023 10:06 AM
To: Drenda Theriault<1D1i lherliaullt raair�dlilllorlida.c0.rn>•Trac Wine-Cornwell <tc0. ir"n ellll raair�dlilllou lids. oirm>
..................................................................& ........................................................................................................... , Y ............................................................& ..........................................................i...............................................
Cc: Marshall Quarles<Maurslhallll.Quuaurlles a"axlra�ulilldliir� oirm> Jeffre Whi le <Jel�re .Wlrnli le a"axlra�ulilldliin .coirn>
...........................................................................................................& ................................................................... ................................ , Y p p ...................................Y..............................Ip.Ip............. .........U......................................................... ...............................
Subject: 202011 EOC_3879 Monroe County Emergency Operation Center
Morning Drenda,
Project 202011—Marathon NAUB& EOC_3879 Monroe County Emergency Operation Center Direct Owner Purchase
Order (DOP)
We are reviewing DPO for status and possible closure.
Are the two DPO's completed for billing. Please advise if we are to expect invoices on these DPO's.
Trane
Commercial Air
Jennifer Cintron
Project Administrator
2
15 r,
0: 305'602'8233
E:
7280 Overseas Hwy
Marathon, FL330S0
�