35th Change Order 11/17/2023 BOARD OF COUNTY COMMISSIONERS
County of Monroe . Mayor Holly Merrill Raschein,District 5
The Florida Keys Mayor Fro Tem James K. Scholl,District 3
h
Craig Cates,District 1
Michelle Lincoln,District 2
David Rice,District 4
Memorandum
DATE: 11/16/2023
TO: BOCC
Digitally signed by Kevin
FROM: Kevin G. Wilson, P.E. ( ��<.- DDae�2023PE16
11:37:13-05'00'
SUBJECT: Owner Direct Purchase
Attached is proposed change order 435 for the Fl Keys Marathon Airport Non-Aeronautical Use
Building (EOC)project. This change order decreases the final contract sum by $44.51. The substantial
completion date is unchanged.
This change order reflects the removal of the material purchase from the construction contract to allow
the sales tax savings. The material is still being purchased with the project funding. A later change
order will reflect the deduction of the sales tax associated with these owner direct purchases from the
construction contract.
Monroe County Ordinance 027-1998 and subsequent amendments provide authority for the
Administrator to approve change orders within specified limits after providing Board of County
Commissioners with at least 24 hours to review them and pose any questions or objections that they may
have.
It is the Administrator's intent to approve the attached change order under that authority following the
standard 24-hour BOCC notification period.
MONROE COUNTY/ENGINEERING/ PROJECT MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE:
FL Keys Marathon Airport Non-Aeronautical Use Building (EOC) CHANGE ORDER NO: 035
INITIATION DATE: 11/14/2023
CONTRACT DATE: 11/03/2021
TO CONTRACTOR:
Ajax Building Company, LLC
109 Commerce Boulevard
Oldsmar, FL 34677
The Contract is changed as follows:
The original (Contract Sum) (Guaranteed Maximum Price)..................................... $31,856,275.00
Net change by previously authorized Change Orders................................................... ($5,298,003.01)
The (Contract Suml(Guaranteed Maximum Price) prior to this Change order was....... $26,558,271.99
The (Contract Sum) (Guaranteed Maximum Price)will be (increased) (decreased)
(unchanged) by this Change Order................... ($44.51)
The new (Contract Sum)(Guaranteed Maximum Price) including this Change Order is. $26,558,227.48
The Contract Time will be (increased) (decreased) (unchanged) by........................... 0 days
The date of Substantial Completion as of the date of this Change Order is ................. 02/02/2024
Detailed description of change order and justification:
Monroe County had established an Owner Direct Purchase (ODP) with Monroe Concrete Products for
$502,068.00 via B-PO-1122-00002731. This was later increased by$190,600.00 to a new total ODP
value of 692,668.00 The total amount invoice for this ODP was$692,712.51, which went over the ODP
value by$44.51. This Owner Change Order is to reconcile the total balance to the$692,712.51 spent by
the County by deducting it from the GMP.
The net change is a credit to the GMP of$44.51.
Change order is.005% of original contract price.
Not valid until signed by Owner,Architect(if applicable), and Contractor
11-14-2023
ARCHITECT:
Architects Design Group, Inc. Date
[LAp1p1,ov,e/d by I'Ufarshall 0t,uarles
CONTRACTOR: 023 11:36:12 AM
Ajax Building Company, LLC Date
Car Kn i h t Digitally signed by Cary Knight
DEPARTMENT DIRECTOR: Y Date:2023.11.16 08:09:27-05'00'
Cary Knight Date
Project Mananement
Digitally signed by Kevin G.
Wilson,P.E.
COUNTY/ASSISTANT ADMINISTRATOR: Date:2023.11.19 19:44:49-05'00'
Roman Gastesi Date
Kevin Wilson
CHANGE ORDER LEDGER
FL Keys Marathon Airport Non-Aeronautical Use Building (E0Q E
11/14/2023
�� � l�pWlgi,iii�iiiyl� igdnq�uu� pgVal"I'I!IIU�
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0 Days $:�,298,0 '° .. 52)
01 CDP#01 L&W Supply CDP Framing and Drywall 0 ( 308, 9,7 )
02 CDP#02 Seaman Corporation CDP Membrane Roofing 0 ( 386,66"),0!))
03 CDP#03 Seaman Corporation CDP Temporary Roofing 0 ($38 811 00)
ODP#04 DH Pace Company, CDP Doors, Frames,
04 Inc Hardware 0 ($ 93,!)88 00)
CDP#05 Polymershapes
Holding, Inc. dba Insulgard
05 Security Products CDP Strorefronts 0 ($!)'10 787 00)
CDP#06 Commercial Air
06 Management, Inc. CDP HVAC Equipment 0 ($8! 420,00)
07 CDP#07 Trane U.S. Inc. CDP HVAC Equipment 0 'A Emm E+aw 00)
08 CDP#08 Tex-Cote LLC CDP Paint 0 ($3!),7 i 7,00)
09 CDP#09 White Cap, LP CDP Rebar 0 ( 368 3 A 38)
10 CDP#10 City Electric Supply CDP Electrical 0 ($73,466,0 )
11 CDP#11 Electrical Supplies, CDP Gear Package 0 ($44 1.„620,00)
CDP#12 Monroe Concrete
12 Products CDP Concrete 0 ($!)024068 00)
13 CDP#13 Barnes Alarm CDP Alarm Equipment 0 ( 4,1,11 7A )
CDP#14 Stewart& Stevenson
14 LLC CDP Generators 0 ($699,!) 3 ' 00)
Add back the cost of freight
CDP#05 and #08 Freight Cost inadvertently included in
15 Correction CDP request 0 $30,935.00
CDP#15 Bonded Lightning
16 Protection Systems, Inc. CDP Electrical 0 ($20,897 '10)
17 CDP#16 Ferguson CDP Storm Piping 0 ($A 14,!)24,1 )
18 CDP#17 Technical Sales CDP Lift Station 0 ($ 1,3 ''0,00)
CDP#18 Concrete Products of
19 the Palm Beaches CDP Storm Structures 0 ($2 „01p.,00)
CANCELLED CDP#19 -Sesco Lighting CDP Lighting $0.00
CDP #20 - Foundation
20 Building Materials CDP ACT Grid &Tile 0 ($86,96! 9 )
CHANGE ORDER LEDGER
ODP Cable, Connectors,
21 ODP#21 AVI Hardware, etc. 0 ( 991, 15 .l )
22 ODP#22 Rexel ODP Lighting 0 ($3 p.„000,00)
23 ODP#23 TK Elevator ODP Elevator Components 0 ( A 03,9 i3,00)
24 ODP#24 Patterson Pope ODP Lockers and Shelving 0 ($ 2N 878 ") )
25 ODP#25 Rexel ODP Cable Connectors 0 ( !) i") p 0)
26 ODP#26 Stephens Pipe ODP Fencing ($4 0 p")439)
ODP#12 Monroe Concrete Increased current PO by
27 Products $190,600.00 0 ($p.9 0,600,00)
28 ODP#23 TK Elevator Cancel ODP and PO 0 $103,943.00
29 ODP#05 Insulgard Cancel ODP and PO 0 $263,302.33
Additional cost spent on
ODP#8 Texcote over the PO
30 ODP #08 Tex-Cote value 0 ($J ") i p A3)
Additional quote for
material over the original
31 ODP#01 L&W ODP#1 L&W PO value 0 ($98 00 80)
Correction to OCO 29
32 ODP#5 Insulgard reconciliation value 0 ( 7,9 3"),00)
Reconcile B-PO-1122-
33 ODP#3 Seaman Corp 00002659 Seaman Corp 0 $259.99
Reconcile B-PO-1122-
34 ODP#36 Commercial Air 00002659 Seaman Corp 0 $8,465.00
Reconcile and Close B-PO-B-
ODP 12 & 27 Monroe PO-1122-00002731 Monroe
35 Concrete Concrete 0 ($4.2'6 "` 'A
Marshall Quarles
From: Thompson-Stan <Thompson-Stan@ Mon roeCounty-FL.Gov>
Sent: Monday, November 13, 2023 11:00 AM
To: Marshall Quarles
Cc: Jennifer Cintron; Salinger-Jordan; Chun-Xu
Subject: RE: B-PO-1122-00002731 - Monroe Concrete
,______- ......... ......... _.__._._. ._._.__._ _._-_._.,____...®
EXTERNAL EMAIL
Marshall,
It looks like Inv 203547 for$500.50 processed, but 203623 and 203739 did not.
Per our conversation...you will just have Bella pay these two invoices and any others that trickle in so we don't have to
go through all of the steps.
Chun...please delete those two invoices from our files, and remove them from the grant calculator if they have been
entered.
Thanks,
Stan
11�� Jlnlri� iLflor°
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1100Si'no i°0:on ;FCi ::,SL01 'Ib
Yl SOi- 0)4, 401
m
PLEASE NOTE: FLORIDA HAS A VERY BROAD RECORDS LAW. MOST WRITTEN COMMUNICATIONS TO OR FROM THE COUNTY REGARDING COUNTY BUSINESS ARE PUBLIC
RECORDS AVAILABLE TO THE PUBLIC AND MEDIA UPON REQUEST. YOUR EMAIL COMMUNICATION MAYBE SUBJECT TO PUBLIC DISCLOSURE.
From:Thompson-Stan
Sent: Monday, November 13, 2023 10:40 AM
To: Marshall Quarles<Marshall.Quarles@ajaxbuilding.com>
Cc:Jennifer Cintron <Jennifer.Cintron@ajaxbuilding.com>; Salinger-Jordan <Salinger-Jordan@MonroeCounty-Fl.gov>;
Chun-Xu <Chun-Xu@MonroeCounty-Fl.gov>
Subject: FW: B-PO-1122-00002731 - Monroe Concrete
Marshall,
Regarding overages for PO's, I found out what happens. When Chun processed the first invoice that generated an
overage, it allowed that one to be submitted. However, it will not allow any additional invoices to be processed under
that PO. I checked with the Clerk's Office, and we can't increase the PO because it is closed. We had raised that PO
earlier, but it was still open when we did it.
1
For the first increase, it looks like we updated all of the ODP docs and had the County Administrator approve them
again. Then we did a Change Order.
I'm thinking about how we should approach this. We could do a change order to increase the amount, and use that as
support to get a new PO. I assume I'll need to update the ODP docs also.
So, can you provide a list of all open invoices (I think you said we are done with the supplier)? We will compare that list
against the ones Chun has already submitted, and that will be the change order amount. Does that sound correct?
Thanks,
Stan
";n,117 Thompson
1 _ 1)1)0 0
Yl SOi- 0)4, 401
0
PLEASE NOTE: FLORIDA HAS A VERY BROAD RECORDS LAW. MOST WRITTEN COMMUNICATIONS TO OR FROM THE COUNTY REGARDING COUNTY BUSINESS ARE PUBLIC
RECORDS AVAILABLE TO THE PUBLIC AND MEDIA UPON REQUEST. YOUR EMAIL COMMUNICATION MAYBE SUBJECT TO PUBLIC DISCLOSURE.
!ve.i iroer'C'�iE .!2rou°oe clleirk..coirn>
From: Luanne Verner<.........................................................................................................................................................................
Sent:Thursday, November 9, 2023 11:13 AM
To:Thompson-Stan <.II...Ihoirnp.2�..Ii!2.. :�.�ir�... .�..11 „�pir�ir�p ����ir�:t:.Y::::.l�ll:::.,, �p�r>
Subject: RE: B-PO-1122-00002731
CAUTION:This email originated from outside of the County.Whether you know the sender or not, do not click links or
open attachments you were not expecting.
Hi Stan,
I asked our PO expert, and unfortunately, you will need to acquire a new purchase order. I'm unable to change this one.
Thanks,
Lu
2
Luanne Verner
Grants Accounting Supervisor
Kevin Madok, CPA
Clerk of the Circuit Court&Comptroller
i 500 Whitehead Street, Key West, Florida, 33040
Phone: 305-292-3534
www.monroe..............
..cIerk..................................com
................................................................................ .......................
PLEASE NOTE: The information contained in this message and any accompanying attachments may contain privileged,
private, and/or confidential information protected by state and federal law. If you have received this information in
error, please notify the sender immediately and destroy the information.
Florida has a very broad public records law. Most written communications with any public agency in the course of its
official business are public record, and available to the public and media upon request. Your e-mail communication with
this office may be subject to public disclosure.
From:Thompson-Stan <.I...I��pirrr..p.2pir�::::. :. irk... ..11pir�irpuir�::.Y::::lll::::,, ar>
Sent:Thursday, November 9, 2023 10:09 AM
Iye.i ire.I°C.�iE .!2rou°ape dl1eirk-coirn>
To: Luanne Verner<.........................................................................................................................................................................
Subject: B-PO-1122-00002731
Hi Luanne,
Can this PO be increased? It is Fully Received, but we have more invoices coming our way. I just wanted to know if I can
do that or if I have to create a new req.
Thanks,
Stan
1 SOi- 0) ' 401
0
PLEASE NOTE: FLORIDA HAS A VERY BROAD RECORDS LAW. MOST WRITTEN COMMUNICATIONS TO OR FROM THE COUNTY REGARDING COUNTY BUSINESS ARE PUBLIC
RECORDS AVAILABLE TO THE PUBLIC AND MEDIA UPON REQUEST. YOUR EMAIL COMMUNICATION MAYBE SUBJECT TO PUBLIC DISCLOSURE.
3
SPECIFIC VENDOR DPO SUMMARY
CMiC Subcontract#: 202011037
ATN: PCO066/CRO01 1
PHASE CODE: 033000S
SUBCONTRACTOR: Bella
SUPPLIER: Monroe Concrete Products
MATERIAL DESC: Concrete
Date submitted 11/2/2022
Date PO issued 11/8/2022
Monroe Co.PO NUMBER: B-PO-1122-00002731
ORIGINAL PO AMOUNT: 502,068.00 Increase/Decrease#1 $ 190,600.00
CURRENT PO AMOUNT: 692,668.00 Increase/Decrease#2 $ -
SHIPPING AMOUNT: 0.00 Increase/Decrease#3 $
AMOUNT REMAINING: (44.bl)
INVOICED TO DATE: 692,712.51
SUPPLIER INVOICE# INVOICE DATE SUBMIT DATE INVOICEt 0)AL(less FREIGHT IN INVOICE DPO REMAINING
199215 10/13/2022 12/16/2022 4,175.10 688,492.90
199216 10/17/2022 12/16/2022 18,955.00 669,537.90
199217 10/18/2022 12/16/2022 4,765.75 664,772.15
199219 10/25/2022 12/16/2022 3,140.33 661,631.82
199220 10/25/2022 12/16/2022 14,976.25 646,655.57
199221 10/26/2022 12/16/2022 1,845.50 644,810.07
199222 10/26/2022 12/16/2022 24,641.50 620,168.57
199227 10/27/2022 12/16/2022 5,686.50 614,482.07
199228 11/01/22 12/16/22 39,805.50 574,676.57
199229 11/02/22 12/16/22 4,935.50 569,741.07
199230 11/03/22 12/16/22 3,058.00 566,683.07
199231 11/07/22 12/16/22 3,760.00 562,923.07
199232 11/07/22 12/16/22 32,223.50 530,699.57
199233 11/08/22 12/16/22 2,946.13 527,753.44
199234 11/09/22 12/16/22 3,760.00 523,993.44
199236 11/14/22 12/16/22 5,356.00 518,637.44
199237 11/14/22 12/16/22 1,144.50 517,492.94
199251 11/14/22 12/16/22 2,678.00 514,814.94
199273 11/15/22 12/16/22 3,229.56 511,585.38
199371 11/16/22 12/16/22 6,704.00 504,881.38
199214 11/15/22 12/16/22 2,335.50 502,545.88
199421 11/18/22 12/16/22 9,193.60 493,35228
199420 11/21/22 12/16/22 4,294.08 489,05820
199422 11/23/22 12/16/22 8,584.00 480,47420
199447 11/29/22 12/16/22 3,760.00 476,71420
199448 11/29/22 12/16/22 816.00 475,89820
199449 11/30/22 12/16/22 2,146.00 473,75220
199450 11/30/22 12/16/22 4,560.21 469,191.99
199524 12/02/22 01/24/23 1,308.25 467,883.74
199525 12/02/22 01/24/23 0.00 467,883.74
199526 12/2/2022 1/24/2023 1,614.28 466,269.46
199527 12/2/2022 1/24/2023 1,332.25 464,93721
199605 12/2/2022 1/24/2023 7,103.01 457,83420
199606 12/9/2022 1/24/2023 8,646.75 449,187.45
199693 12/12/2022 1/24/2023 6,333.75 442,853.70
199694 12/14/2022 1/24/2023 1,139.94 441,713.76
199815 1/3/2023 1/24/2023 7,825.36 433,888.40
199904 1/10/2023 1/24/2023 4,580.80 429,307.60
199937 01/11/23 01/24/23 1,895.50 427,412.10
199235 11/10/22 02/23/23 2,664.50 424,747.60
199523 11/28/22 02/23/23 825.00 423,922.60
200093 01/25/23 02/23/23 4,753.50 419,169.10
200095 01/26/23 02/23/23 7,825.36 411,343.74
200094 01/26/23 02/23/23 550.26 410,793.48
200172 02/02/23 02/23/23 9,193.60 401,599.88
200339 02/09/23 02/23/23 847.25 400,752.63
200340 02/13/23 02/23/23 8,623.50 392,129.13
200341 02/14/23 02/23/23 6,173.88 385,95525
200431 02/17/23 02/23/23 6,915.12 379,040.13
200448 02/20/23 03/08/23 5,029.38 374,010.75
200531 02/24/23 03/08/23 12,048.13 361,962.62
200647 03/06/23 03/17/23 60,656.00 301,306.62
200722 03/08/23 03/24/23 411.98 300,894.64
200723 03/08/23 03/24/23 2,289.00 298,605.64
200724 03/09/23 03/24/23 66,060.88 232,544.76
200725 03/10/23 03/24/23 3,456.60 229,088.16
200727 03/10/23 03/24/23 2,289.00 226,799.16
200835 03/10/23 03/24/23 1,948.00 224,851.16
200728 03/13/23 03/24/23 2,664.50 222,186.66
200755 03/15/23 03/24/23 2,664.50 219,522.16
200729 03/14/23 04/11/23 2,316.40 217,205.76
200791 03/16/23 04/11/23 1,895.50 215,31026
200834 03/20/23 04/11/23 4,596.80 210,713.46
200914 03/23/23 04/11/23 1,948.00 208,765.46
200915 03/23/23 04/11/23 6,267.75 202,497.71
200991 03/28/23 04/11/23 9,477.50 193,02021
201020 03/31/23 05/05/23 55,832.38 137,187.83
201101 04/05/23 05/05/23 55,456.88 81,730.95
201102 04/06/23 05/05/23 7,582.00 74,148.95
201394 04/12/23 05/05/23 3,624.50 70,524.45
201395 04/24/23 05/05/23 2,159.00 68,365.45
201396 04/25/23 05/05/23 8,538.75 59,826.70
201397 04/27/23 05/05/23 9,477.50 50,34920
201443 04/28/23 05/05/23 7,412.25 42,936.95
201546 05/09/23 06/02/23 477.90 42,459.05
201599 05/10/23 06/02/23 3,510.00 38,949.05
201600 05/10/23 06/02/23 3,313.50 35,635.55
201601 05/12/23 06/02/23 3,255.30 32,38025
201679 05/17/23 06/02/23 2,876.50 29,503.75
201744 05/22/23 06/02/23 3,896.00 25,607.75
201802 05/24/23 06/02/23 550.26 25,057.49
201803 05/24/23 06/02/23 1,984.50 23,072.99
201820 05/26/23 06/02/23 1,219.75 21,85324
201821 05/30/23 06/02/23 4,589.50 17,263.74
201986 06/01/23 06/22/23 1,656.75 15,606.99
201987 06/06/23 06/22/23 5,361.50 10,245.49
201999 06/07/23 06/22/23 2,439.50 7,805.99
202255 06/28/23 07/26/23 1,562.00 6,243.99
202336 07/06/23 07/26/23 1,766.00 4,477.99
202443 07/13/23 07/26/23 404.00 4,073.99
202541 07/20/23 07/26/23 2,352.00 1,721.99
202903 08/21/23 09/14/23 1,266.00 455.99
203547 10/05/23 11/02/23 500.50 (44 1)
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