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Item C05 C5 BOARD OF COUNTY COMMISSIONERS COUNTY of MONROE i Mayor Holly Merrill Raschein,District 5 The Florida Keys Mayor Pro Tern James K.Scholl,District 3 Craig Cates,District 1 Michelle Lincoln,District 2 ' David Rice,District 4 Board of County Commissioners Meeting December 13, 2023 Agenda Item Number: C5 2023-1807 BULK ITEM: Yes DEPARTMENT: Parks and Beaches TIME APPROXIMATE: STAFF CONTACT: Tammy Acevedo N/A AGENDA ITEM WORDING: Approval of a Lease Agreement with Monroe County Sheriffs Office to provide the Monroe County Sheriffs Department with 149.6 sq. ft. of office space for one (1)year at Bernstein Park on Stock Island, Key West, FL. This agreement shall be retroactive to August 15, 2023. ITEM BACKGROUND: Monroe County Sheriff s Office has leased office space at Bernstein Park since 2018. Sheriff Richard A. Ramsay has requested use of the space at Bernstein Park to continue. The Sheriff is a Constitutional Officer servicing the entire community. County staff and the Sheriffs Office agree that it has been in the best interests of park visitors and the community that the Sheriffs Department has a continued presence in the area. The County provides other office space to the Sheriffs office in various facilities throughout the County. The Lease will commence retroactive on August 16, 2023, for one (1)year, terminating on August 15, 2024, at no cost to the Sheriff. The location in the community building is shown on Exhibit"A" to the Lease Agreement. PREVIOUS RELEVANT BOCC ACTION: The Monroe County Sheriffs Office has leased the space continuously since 2018 with an accompanying Lease approved by the Board of County Commissioners for each year. INSURANCE REQUIRED: No CONTRACT/AGREEMENT CHANGES: New Lease STAFF RECOMMENDATION: Approval DOCUMENTATION: Bernstein Lease Agreement m MCSO.pdf 423 FINANCIAL IMPACT: Effective Date: Retroactive to August 16, 2023 Expiration Date: August 15, 2024 Total Dollar Value of Contract: N/A Total Cost to County: N/A Current Year Portion: N/A Budgeted: Yes Source of Funds: N/A CPI: No Indirect Costs: N/A Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: No If yes, amount: Grant: No County Match: N/A Insurance Required: No 424 AGREEMENT THIS AGREEMENT, made this 13th day of December, 2023, by and between the Board of County Commissioners of Monroe County, Florida (hereinafter referred to as BOCC), whose address is 1100 Simonton Street, Key West, FL 33040, and the Monroe County Sheriff's Office, (hereinafter referred to as MCSO), whose address is 5525 College Road, Key West,FL 33040. WHEREAS, the BOCC leases premises to other governmental agencies servicing the County community; and WHEREAS, MCSO has requested use of County office space; and WHEREAS, the BOCC has determined that it is in the best interests of Monroe County to provide approximately 149.6 square feet of office space at Bernstein Park, located at 6751 Fifth Street on Stock Island, Key West, Florida, as identified on the Ground Floor Plan attached hereto as Exhibit"A" and made a part hereof, NOW, THEREFORE, for and in consideration of the mutual covenants contained herein,the parties agree as follows: 1. Contract Term, This Agreement is for the period commencing retroactively August 15, 2023, and terminating on August 14, 2024, and is for Zero dollars and no/100 cents ($0.00)per year. 2. BOCC Resyggn i bilit The BOCC shall direct its Administrator, Departments Heads, County Attorney, and staff to provide certain facilities and support to the MCSO as can be provided without requiring an increase in personnel or any purchase or lease of real property. 3. Relationshi.. of Parties. The MCSO is, and shall be, in the performance of all works, services, and activities under this Agreement, an independent agency, and not an employee, agent, or servant of the BOCC. The MCSO shall exercise control, direction, and supervision over the means, manner, personnel, and volunteers through which it performs its duties. Although Page 1 of 8 425 this Agreement is a cooperative agreement, similar in many respects (but not all) to a partnership, the MCSO shall have no authority whatsoever to act on behalf and/or as agent for the BOCC in any promise, agreement, or representation other than specifically provided for in this Agreement. The BOCC shall at no time be legally responsible for any negligence on the part of the MCSO, its employees, agents, or volunteers resulting in either bodily or personal injury or property damage to any individual, property, or corporation. 4. Modification., Additions to, modification to, or deletions from the provisions of this contract may be made only in writing and executed by the BOCC. No modification shall become effective without prior written approval of both parties. 5. Breach„ and Penalties., The parties agree to full performance of the covenants contained in this contract. Both parties reserve the right, at the discretion of each, to terminate the services in this contract for any misfeasance, malfeasance, or nonperformance of the contract terms or negligent performance of the contract terms by the other party. Any waiver of any breach of covenants herein contained shall not be deemed to be a continuing waiver and shall not operate to bar either party from declaring a forfeiture for any succeeding breach either of the same conditions or covenants or otherwise. 6. Indemnification and Hold Harmless. a) To the extent permitted by law, and as limited by Section 768.28, Florida Statutes, the BOCC shall defend, indemnify, and hold harmless MCSO and its officers, employees, or agents from any and all liability, losses or damages, including attorneys' fees and costs of defense,which MCSO or its officers, employees, or agents may incur as a result of any claim, demand, suit, or cause of action or proceeding of any kind or nature arising out of, relating to, or Page 2 of 8 426 resulting from the negligent performance of this contract by the BOCC, its employees, officers, and agents. MCSO shall promptly notify the BOCC of each claim, cooperate with the BOCC in defense and resolution of each claim, and not settle or otherwise dispose of the claim without the BOCC's participation. b) To the extent permitted by law, and as limited by Section 768.28, Florida Statutes, MCSO shall defend, indemnify, and hold harmless the BOCC and its officers, employees, or agents from any and all liability, losses or damages, including attorneys' fees and costs of defense, which the BOCC or its officers, employees, or agents may incur as a result of any claim, demand, suit, or cause of action or proceeding of any kind or nature arising out of, relating to, or resulting from the negligent performance of this contract by the MCSO, its employees, officers, and agents. The BOCC shall promptly notify MCSO of each claim, cooperate with MCSO in the defense and resolution of each claim, and not settle or otherwise dispose of the claim without MCSO's participation. c) The indemnification provisions of this contract shall survive termination of this contract for any claims that may be filed after the termination date of the contract provided the claims are based upon actions that occurred during the performance of this contract. 7. Lawsm and Re 4ulations. a) This Agreement shall be construed by and governed under the laws of the State of Florida unless in an area of law pre-empted by federal law. The parties agree that venue for any dispute shall lie in Monroe County,Florida. b) The MCSO shall comply with all federal, state, and local laws and ordinances applicable to the work or payment for work thereof, and shall not discriminate on the grounds of race, color, religion, Page 3 of 8 427 sex, age, or national origin in the performance of or under this Agreement. C) Any violation of said statutes, ordinances, rules, regulations, and executive orders shall constitute a material breach of this Agreement and shall entitle the BOCC to terminate this Agreement immediately upon delivery of written notice to the MCSO. 8. Taxes. The BOCC is exempt from Federal, Excise, and State of Florida Sales Tax. 9, Finance .. a The BOCC will not be responsible for any finance .......Ch.......Egq�_ charges. 10. Severability. If any provision of this contract shall be held by a court of competent jurisdiction to be invalid or unenforceable, the remainder of this contract, or the application of such provision other than those as to which it is invalid or unenforceable, shall not be affected thereby; and each provision of this contract shall be valid and enforceable to the fullest extent pen-nitted by law. 11. .ass i 11ment. The MCSO shall not assign, transfer, sublease, pledge, hypothecate, surrender, or otherwise encumber or dispose of this contract or any estate created by this contract or any interest in any portion of the same, or permit any other person. or persons, company, or corporation to perforrn services under this contract without first obtaining the written consent of the BOCC. In the event of such consent, this Agreement shall be binding upon MC SO's successors and assigns. 11 Disclo.sure. The MCSO shall be required to list any or all potential conflicts of interest, as defined by Florida Statues, Chapter 112, Part III and the Monroe County Ethics Ordinance. The MCSO shall disclose to the BOCC all actual or proposed conflicts of interest, financial or Page 4 of 8 428 otherwise, direct or indirect, involving any client's interest which may constitute a conflict under said laws. 13. Care of Property. The MCSO shall be responsible to the BOCC for the safekeeping and proper use of the property entrusted to MCSO's care, and to process all documents necessary to continue, without interruptions, any maintenance or service contracts relating to such equipment for its service life. 14. Ethics Clause. MCSO warrants that it has not employed, retained or otherwise had act on its behalf any former County officer or employee subject to the prohibition of Section 2 of Ordinance No. 010-1990 or any BOCC officer or employee in violation of Section 3 of Ordinance No. 010-1990. For breach or violation of this provision,the County may, in its discretion, terminate this contract without liability and may also, in its discretion, deduct from the contract or purchase price, or otherwise recover, the full amount of any fee, commission, percentage, gift or consideration paid to the former county officer or BOCC officer or employee. 15. Termination. Termination of this Agreement shall occur at the natural ending date, or earlier should either party determine that there has occurred any material breach of any covenants herein contained, or either party otherwise deems it in their best interest to terminate. Termination may be with or without cause, and shall require written notice to be given to the other party as follows: a) In the event either party terminates for breach of contract, termination shall be effective at such time as the terminating party shall declare in its notice to terminate for cause, with a minimum of fourteen (14) days' notice in writing required prior to effective termination. Page 5 of 8 429 b) In the event either party terminates without cause, the termination shall not take effect until at least sixty (60) days subsequent to written notice to the other parry, and the effective date of termination shall be specified in said notice. 16. Full Agreement. This Agreement constitutes the entire and full understanding between the parties hereto and neither party shall be bound by any representation, statement, promises, or agreements not expressly set forth herein and in duly executed amendments under paragraph 4 hereof. IN WITNESS WHEREOF, the parties have executed this agreement the day and year first above written. (SEAL) BOARD OF COUNTY COMMISSIONERS Attest: KEVIN MADOK, Clerk OF MONROE COUNTY,FLORIDA By: ....._..__ ............................................................__..... By:_ ....... ................... . .............�. As Deputy Clerk Mayor MONROE J ITY SHERIFF'S O :'E Witness: < B ur, Sheriff Richard A. Ramsay Printed Name: ielieflied MONROE C'QkJN i SHERIFF'S OFFICE R011EAS TO FORM: �AT�CK J. McCliLU1i �1Rf5E CC)l1NtY ATTQF�VEY'S t?FFICE ,^^ GENE L C S"FE AST ASSIQ� � DATE: � ,M w PA3RiCIR S ANT COUMY ATTORNEY DAW: „ 10I301 -02 2� --.- Page 6 of 8 430 EXHIBIT "A" Ground Floor Plan Page 7 of 8 431 � eacvumrr.c-� O =E'er r i r _ All 4 i �ar " BE °u;�— �.' ...� ,:;. ,..�.,. q^ ® ` © ,.,,, .n m ] } k\SPEW PAAA Y r wur— axle IFS wnr.ea.�wn..e r w , e � � du.ry av � GROUND FLOOR PLAN � � � ��° y... �.,�. sha•.p_a• J. BERNSTEIN PARK n2F'a sUOCK ISLAND EXHIBIT"A" MONROE COUNTY.FL 432