Item C16 C16
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE �� i Mayor Holly Merrill Raschein,District 5
The Florida Keys Mayor Pro Tern James K.Scholl,District 3
Craig Cates,District 1
Michelle Lincoln,District 2
' David Rice,District 4
Board of County Commissioners Meeting
December 13, 2023
Agenda Item Number: C 16
2023-1866
BULK ITEM: Yes DEPARTMENT: Facilities Maintenance
TIME APPROXIMATE: STAFF CONTACT: Willie DeSantis
N/A
AGENDA ITEM WORDING: Approval to advertise a Request for Proposals (RFP) to procure,
replace, and install three (3) sets of Detention Grade double doors leading into the recreation yard at the
Monroe County Detention Center on Stock Island if the quotes obtained from a Request for Services
exceed the Purchasing Policy limits that would require BOCC approval.
ITEM BACKGROUND:
There are four(4) doors which allow access to the outside recreation area of the Monroe County
Detention Center located on Stock Island. A diagram is attached depicting one single door shown as A
and then three (3) sets of double doors indicated as B, C, and D. Due to advanced wear and tear,
particularly from the salt air environment, the three (3) sets of double doors have excessive rusting and
are at risk of becoming a danger to the staff and inmates at the Detention Center. Staff is of the opinion
that the costs of replacing these three security double doors will be less than $100,000 and are therefore
issuing a Request for Services (RFS) for completion of this work to replace and install the three (3) sets
of doors. The single door will also need replaced if additional funding becomes available. Because of
the advanced security needs of a detention center, these doors are custom made and are only
manufactured by a limited group of suppliers. Staff would like to have the double doors replaced as
soon as possible before further deterioration of the doors creates a security issue.
In the event the quotes received in response to the RFS are beyond $100,000, staff seeks approval for
this alternative means of procurement to issue the RFP if it becomes necessary in order to avoid any
further delay in replacement of these security doors. It is anticipated that ARPA funds will be utilized
for the funding source.
PREVIOUS RELEVANT BOCC ACTION:
None
INSURANCE REQUIRED:
1241
No
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Stock Island Detention Center Recreation Yard Doors Diagram.pdf
FINANCIAL IMPACT:
N/A
1242
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