Item C19 C19
BOARD OF COUNTY COMMISSIONERS
COUNTY of MONROE �� i Mayor Holly Merrill Raschein,District 5
The Florida Keys Mayor Pro Tern James K.Scholl,District 3
Craig Cates,District 1
Michelle Lincoln,District 2
' David Rice,District 4
Board of County Commissioners Meeting
December 13, 2023
Agenda Item Number: C 19
2023-1873
BULK ITEM: Yes DEPARTMENT: Project Management
TIME APPROXIMATE: STAFF CONTACT: Cary Knight
n/a
AGENDA ITEM WORDING: Report of monthly change orders for the month of November 2023,
reviewed by the County Administrator/Assistant County Administrator.
ITEM BACKGROUND:
There were four(4) change orders considered and approved by the County Administrator/Assistant
Administrator for the period beginning 11/01/2023 and ending 11/28/2023 (agenda deadline) for a total
of$99,478.13.
There were no change order requests denied.
PREVIOUS RELEVANT BOCC ACTION:
On September 9, 1998, Ordinance No 027-1998 was adopted in order to provide that the County
Administrator may approve separate, non-cumulative change orders for construction projects and
professional service contracts in amounts not to exceed $50,000 (as amended per Ordinance No. 024-
2015), or 5% of the original contract price, whichever is greater. The BOCC requested a monthly report
of all change orders considered by the County Administrator.
INSURANCE REQUIRED:
No
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: N/A
DOCUMENTATION:
Change Order Rpt_Dec 2023.pdf
1408
FINANCIAL IMPACT:
N/A
1409
0 - -w
a O O
O O 0 +� N
N d a=i a-i C
p) m M a) N
-0 C ", = C E V
C "O O � .E O- o
LO 0 H W WU
01 N 0)C: aU Q *k
C
f0 J�-i 0 v 66
3 C > ko
N
a) " C 0- i a) a)
U C: c
-Fu6
C � f0 aOi 7 7
p �n a) c
a) 7 d d
'ZI 7 a) `� C C_ d d
"O 0)Ln a=i 0 0
C O O
I� a) E V_ �n O O
O O
E O > O O
C `~ 0 O C V) fa Im Im
iu
O c O — u
fa 0 f0 O n3 V 0 C C
f0 +� O O
�\ C 70 `0 N �' N N
H f0 Q C a) a)
W V '= p p
LLI
LL � W
0 W W yQJ L�u M\1
0
W M\i N o Z = O o 2 0 y U C7 U 0.
M
C1 Z a
V Q o Q Ln M Q
H M 0 2 u pp
H > U �
W N p 0 � � Fu W 0 a a
N O � � � � ate' 0- (3) G1
co a 0) � a OE Ou
a N 00
z Q ,�,i a�-i = D U o W 0 v L
Q rl W a) m 2 W W o U o N
~ I C o aEi o � O C -u > u
' '� ° W O � ON
OC N a �' a N Q * >
O
~ U N m V Z
W *� ~ o Go ~ d1
Z 2 O Z of of cl
Z cc::)) O
V ~ C � � ^ a C N
co u
FWD OCa .. O
Q W OC G H
W LU CD
G a. O °i 0C OLn
0 (n W U W V C
L= Z �+
Z O r �' J J =
O O
o 0 3
0 2 U 0- 0-
U � C U E E
C C O O
U
c U c U U
H `) `a (3)
Z o It! Z
O a a O
U U m m
x x
0 0 n3 n3
Q Q
m
5 3 C V C V
-E- O U -E- O U
U (3) (3) U m O m O
m 0 Lu
M LU 0
i �� � i C a50) 0)
N a) -E V a) J..i V NN U7 Q C (n Q C
W ) O w , O w W >' "6 T "O
C� 0 O0 O a � m � o
u u z
c� U O O_D O O_D
A= LL .i
7 7 Q Q
1410
MONROE COUNTY/ENGINEERING/ PROJECT MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE:
Public Defender 16th Judicial Circuit—Key West Offices CHANGE ORDER NO: 09
INITIATION DATE: 9/14/2023
CONTRACT DATE: 10/19/2022
TO CONTRACTOR:
D. L. Porter Constructors, Inc.
6574 Palmer Park Circle
Sarasota, FL 34238
The Contract is changed as follows:
The original(Contract Sum)(Guaranteed Maximum Price)..................................... $ 2,936,539.00
Net change by previously authorized Change Orders.................................................... $ 278,424.77
The(Contract Sumi(Guaranteed Maximum Price) prior to this Change order was....... $ 3,214,963.77
The(Contract SLIM) (Guaranteed Maximum Price)will be(increased) (decreased)
(unchanged) by this Change Order................... $12,429.01
The new(Contract Sum),(Guaranteed'Maximum Price) including this Change Order is. $3,227,329.78
The Contract Time will be(increased) (decreased) (unchanged) by........................... 0 days
The date of Substantial Completion as of the date of this Change Order is ................. 12/09/2023
Detailed description of change order and justification:
Seven additional exterior wall lights and two additional fire extinguishers in cabinets needed per Building
Dept.
Change order is 0.42%of original contract price.
-° �g
Not valid until signed by Owner Architect if applicablel, and Contractor
i'
ARCHITECT: )i'r� � III ) 3
�
I e', er A sodat s Date
yo.
CONTRACTOR:
D L. �orter Date
Cary Knight Digitally signed by Cary Knight
DEPARTMENT DIRECTOR: Date:2023.09.26 14:58:14-04'00'
Cary Knight Date
Project Manaqement
Digitally signed by Kevin G.Wilson,P.E.
COUNTY/ASSISTANT ADMINISTRATOR: ` ` Date:20zat0.2514:4412-04'00'
Roman Gastesi Date
Kevin Wilson
1411
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation: Items were not know during design.
• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
• Change Order exceeds $100,000 or 5% of contract price (whichever is greater). Yes ❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
• Project architect approves the change order. Yes ® No ❑
If no, explanation of why:
• Change Order is correcting an error or omission in design document. Yes ❑No
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain:
1412
N
O O O h M
N M OA M OA v1 N
W
N
C pip
U/ N 3 C V3 E!3 EA
H N
O
� y �
i U W �-+ 0 EA V3 V3 EA EA EA
+. m
D a N
m 3 W
C V -� by r. U 00 00
O
Yt U) W O 00 OA O
w Z > i Y d � c3C p N
0
D O ao a O --
Cf v ° o _ w
v
¢ /C A
cWJ O C L C o o ° � � � �
w n z p wbb
w Q w a
o N z O O o 0 0
0 N u u '0 > _
Qj
N y
W LL W W Q Q d
C7 O H O 'AW U O Q O
NCA
d � 3 Fj
;Q •�' O 'i. O O O
� U
0 w O U Iz >,
C � cz
N V
_ N O
a+ O N Gl� Gol'3 O
N ~
N
a 'on CA
a ° b
cz
on
w Q b
Y 3= � o bU onn�
o U C, ^ P�
CD CX p �"
CA
sQj
v~i 10
o ` � Yo � o � �w � o
m > o o o o h o ¢ y . w w W
C tm
" _ 3
W C W O C
oC d O u ° Y o6 v Y
C E v v E v ao v u Q
Qj
° o
m 2 o o > o >
O a� Y � � Y m a Y � �
cz
z LU O
w ~ 'Or
1413
Florida Keys Electric, Inc.
�Aff FLORIDAKEYS 905 Overseas Hwy.
BMW,K.
ELE"CTR/C,IN'C.
PREMIER ELECTRICAL CONTRACTORKey West, FL 33040
Project Address: Public Defender 16th Judicial Circuit COR:#05
316 Simonton Street Contract Number:
Key West, FL 33040 Date Submitted:08/21/23
Contractor: D.L. Porter Constructors
6574 Palmer Circle Park
Sarasota, FL 34238
The Change Order Request shall include the following:
Furnish and install(7)additional exterior wall pack lights(Type W,W1) $ 9,939.81
Total Adjustment to Contract[$U.S.] $ 9,939.81
The project-duration shall be increased by a total number of Calendar Days [M-F] N/A
The above proposed COR shall be valid for thirty[15]days from the Date Submitted. For any circumstances arising, with which the
above outlined Scope Of Work and/or Equipment is delayed,Florida Keys Electric,Inc.shall not be held responsible for any damages,
fees,or penalties by the Contractor or Owner.
General Contractor: Sub-Contractor:
D.L. Porter Constructors Florida Keys Electric, Inc.
Raymond Vazquez
Title: Project Manager Title: President
Signature: Signature:
Date: Date:
1414
Sa3NOISSIWW0O,dNnooJO0aV09,dNnoo10HOW ;y ��� rod 9 0—
VOIa0li1S3MA3Ns �� T orb T Tyy y1T�] S=
133alSNOBOWIS9l£ J iL�J�'1iL11LlQV
d30N3d30 oiiond AiNnOO 30dNOW 831rotiaossy japuag € g UJ
M
a
a
�g a
Y ga
sg
i+
M
g
e � w
M e e e o � M R
M M M M M
r rR Rr rli _ r a
t .yYT
M M
AEIEJ a
,a
E
I
N N
0 0
F
—
o
° d d
a
o
3 3
o = - ElEl
y
�m
,, wM
0
1415
Hallmann Sales, LLC Invoice Date Invoice # INVOICE
306 Old Farm Drive 8/21/2023 HS125392
Graham,NC 27253-4124
Ship To:
D L Porter Constructors Inc
Robert Blanchard
Phone# 866-966-9596 Fax# 866-966-9596 316 SIMONTON ST
KEY WEST FL 33040-6869
Bill To: 941-915-9523
James Frederick 296 PINE RANCH TRL "PLEAE ,.PAY.,.,.,.vvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvv
OSPREY FL 34229-8838 THIS AMOUNT �W� $0.00
Make checks payable to: Hallmann Sales,LLC
Please check box if address is incorrect or has changed,and Have E-Mail?Please write it here:
indicate change(s)on reverse side.
----------------------------------------------------------------
Hallmann Sales,LLC
306 Old Farm Drive We accept Company Check by Mail,Visa,Master Card,American Express and Discover
Graham,NC 27253-4124
P.O.No. Terms Due Date Rep Ship Date
Credit Card 8/21/2023 WO 8/21/2023
Qty Item Description Price Each Amount
6 G24095R-AL Larsen's Gemini Series Semi Recessed Fire 177.98 1,067.88
Extinguisher Cabinet 5LB, 1-1/2" Trim,Aluminum
Finish
6 LVDFI-BL Vertical Die Cut"FIRE EXTINGUISHER" -Black 9.99 59.94
Discount-1 5%Discount -56.40 -56.40
1 SH Shipping and Handling 155.85 155.85
PO125420
I"uo iiata cost iou hvo caburO tax,
and discouuut.
add hvo Iluouu s a $85.00 II""u.iou Ilabou
i�u dee
. I „d
Customer is responsible for unloading.All charges occurred during delivery are Subtotal $1,227.27
customers'responsibility.Upon delivery customer must open all packages and
inspect product before signing for delivery.Do not sign for damaged products. Sales Tax (0.0%) $0.00
Product must be refused.We can no longer honor signed damage claims. No
returns without prior authorization from Hallmann Sales Please visit Total $1,22727
http://www.hallmann-sales.com/return-policy.htm Payments/Credits -$1,22727
Billing Inqueries?Call 866-966-9596 Option 3 Balance Due $0.00
1416
8/24/23, 12:44 PM AMEREX 4-A:80-B:C 10 lbs.ABC Dry Chemical Fire Extinguisher B456-The Home Depot
4-A:80-B:C 10 lbs.ABC Dry Chemical Fire Extinguisher
by AMEREX nmy�.at..��k�.at°a. ( ) �2 00
�t 16 t,„"�a
Producl Delails Specaifical onr Que l on°,<�Arrawers Customer Reviews
Horne / Il ec.tiic.ul / Il ilre°.).tfety. / II k-e 11=,xtinc.n.0:heir,
g Internet 4316898848 Model 413456 Store SKU 41006603567
AMEREX
4-A:80-B:C 10 lbs. ABC Dry Chemical Fire Extinguisher:
Or Or Or 06) Questions&Answers(4) wU
N
$90.00
® 1 ' $90.00
IP $180.00
$13.50 sales tax
$193.50 total
Hover Image to Zoom
Share Print
FT Pay$65.00 after$25 OFF your total qualifying purchase upon opening a new card.0
1 Apply for a Home Depol:Consumer Card
Pickup at Sarw ol:a Delivering to 34233
Ship to Store Delivery
Aug 30-Sep 5 Saturday,Aug 26
3 16 available 316 available
FREE: FREE:
https://www.homedepot.com/p/AM E REX-4-A-80-B-C-10-I bs-ABC-Dry-C hemical-Fire-Extinguisher-B456/316898848 1417
MONROE CouNTy/ENGiNEERiNG/ PROJECT MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE:
Public Defender 16th Judicial Circuit-Key West.Offices CHANGE ORDER NO: 10
INITIATION DATE: 10129/2023
CONTRACT DATE: 10119/2022
TO CONTRACTOR
17, L. Porter Constructors, Inc.
6574 Palmeri='ark Circle
,Sarasota, FL 34238
The Contract is changed as follows;
The original Contract Su ) (Guarainteed Maximum Price).............. ......... ............ 2, 6,5 .oft
Net change by previously authorized Change Orders,..--.....---.... ......... 290,853.78
The(Contract Sum) (Guaranteed Maximum Price)pricer to this Change order Was....... 3,227,392.78
The {Contract Suva) (Guaranteed Maximum Price)Will be (increased) (decreased)
(unchanged)by this Change Order..——-........ $ 95,469.61
The new(Contract Sum')_(Ouaranteed Maximum Price) including,this Change Order is. 3,,322„862.39
The Contract Time will be (increased) (decreased) (unchanged)by............. ............. 14 days
The date of Substantial Completion as of the date of this Change Order is ................. 12/23/2023
Detailed description of change carder and justification:
Due to the age and condition of the existing building slab, /t has been determined that moisture sealant is
needed throughout as well as leveling it)specified areas for installation of the and carpet tiles.
.Also, the installation of building electrical service equipment in a stand-alone location with an underground
run is needed to allow for the future addition of a transfer switch which allows use of a temporary power
generator: Lastly, the elimination of the small exterior canvas auwnings/s required,
Contract substantial completion date brought from 121 123 to 1212312.3,
C/aan e order is 3.25%of on inal contract pLice.
� iv1... .
Not valid until signed by tanrruer,Architect if a Ilcable and Contractor
Send pr& soci 11 a " Ctate
CONTRACTOR: �
U.L. Porter Gate
Cary Knight Digitally signed by Cary Knight
DEPARTMENT DIRECTOR: Date:2023.11.09 11:48:15-05'00'
Cary Knight. Date
Prc Digitally signed by Kevin G.Wilson,
"w��� Date:2023.11.14 08:41:56-05'00'
COUNTY/ASSISTANT ADMINISTRATOR:
Roman Castesi Date
Kevin'Wilson.
1418
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation: Items were not know during design.
• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
• Change Order exceeds $100,000 or 5% of contract price (whichever is greater). Yes ❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
• Project architect approves the change order. Yes ® No ❑
If no, explanation of why:
• Change Order is correcting an error or omission in design document. Yes ❑No
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain:
1419
o 0 0 0 0 `' o n o o �o I m m `~
voi voi voi O'^ O m m n O Lr O . m UD
vi o ry 4 v
o n n O' G o
^ o o ^
y OF v
Z
K �
l7 K
Q
l7
O
Y � Z
O
o O: o
0 o O o 1!1
- J H
° J O
o Q z
= U a
m o
o O': o
0 o 0
*n
v
v Q
^ w
x
o z
I
>
o p
io ^ IIIIII � IIIIII vOoi
o o o o o o o o O o o w o o o o ry
M O O O O LD
W o o o o o o o o o O o o o o o
W Vl Vl Vl—————- o
mm
T
W 0
m
� 7 7
N N o o w
o V
N N
W O
V_ Q V_ ^
O Q
LU
z o Z
Q o a
_ ° a
� ry
U o a a o
w ^ o
a o� O
v W ^ u
o N
u n N1 u N
° � z
= ^ Q � � 0 3
�o o E
v Y
v 3 g
O o J
++ c v
G v O Q u
w E z
—
a
c
u w
v ,2
O o
m
m s _
T : r
m v
o
o
`v —
d Z 3 ._ Z N O O O ry
m c "
v v m m
'Oo
� c
L v� V V a K C! a•
m s a w v N a m N
N " W a S': V �' o m m v J
m
N O Om F-
.,
O o 0 o Z
3 a a a K
G °?� z
Z
O
N p - w p o
E w QG ov QG
O a O n z Y n
o " - z m z a 1420
`o x
-u a o m °V v�i Q w °V V
® / = = = 22
®_ ( § k@ % \ }
9 «ye � «
N 0
\ j � zzz
\± \
0 ) _
M 0 • yy � � 2
u � 2
\ u k �
k e ° � � 0 2 g 3 2 ®
LU r, r |
z
W § § . f o ) 2 \ \
§ \ % § f ' ]
fG \ § � u 2
± � \
$ % ea ± e \ \
z Lu _ e
u § \ \ u k \ ƒ
§ / §
■ y
k \ § \
§
0
\
\ \ \
a E
B � z
)
2 � \
E �
2 ƒ
bb
a \
�
k | 7 « \
\ / \
\ � k
ƒ
e § \ 9 { g ) °
k § \ / / \ / \ � \ \ / ) % ^\ \
w G » 3 ° \ / 2 2 ` 2 @ _
2 \ \ ° d 3 3 ƒ / P. A
LLI
- * 2 o * g # /
% Mj ƒ ) ] ƒ \ / \ \ ƒ / / \ { ƒ
§ z .
k Lu � e \ \ \ � \ \ � \ � 2
} � k 2 \ \ ( \ \ d d \ \ \ \
u E o & k = m % mv-
1421
M
N
O
N
O N O O N O N O O N O O N O O 0 0 0 � Rt
O O Ln O O O O O O O O O Ln O o o o Ln Ln
N v Ln v o v o o v o Lri v of cvi o
�o Ln —1 O rn Rt Ln Rt Rt M r- O 00
O am o O a N o a M rn o a 0 O O a 0 r" 0) �o M � Rt
c-I Ol O N M N 6 -i N N N Lr c-I l
N Ln Ln Ln
O O O O O
O O O O O O O O O L
N Ln Ln N Ln N Ln Ln N Ln Ln N Ln Ln O
O Ln O O Ur O Ur O o
U O U O U O U O V O q_-
co Ln N
Z Z ZCL Z Z L
6 6 O 6 O 6 6 O 6 6 O O 6 6 7 � 4-
Ncl
O O
~ co
~ ~ E E
O O
Ln ~ O 00 O U-
N
Z t6 a) Z N a) Z a) Z a) Z 0
O ~
c O m
Or c Or c c c Or '- ~
O
O1 Lri M L
O C:
Ln r O ri of cvi
c
2 O O 0O M N Ln N M 3 OM
V1 Ln an ci N O N O N N 0
H Ln Ln O N 0 M O E O
a
0 O mLn °o O s Of o ry) oO Ln Ln o ti r � O O M
OzO 0 O o o — O O
M Lri f6 s
m Ln�i
O O O +, O O �oLL Ln Ln -0 N MLn M E O O O an 0 O O
'�d Q 0 -O a O N N M a Q N Ln
ofl���II� �III�II m Ln
Q O" C a) N 0
— O O
} Q M N Ln
CO L � L L
ANuuuuui�i�iLi O W O O O
Lu O au a a
U m � Q W 'EL m � m �
D > - ._ > � ._ > - .= s
c s a) �, a) c s a) c s u
V) a)
O = - 4 a>i L a1 = - � = - � a� a�
m 4� +) — c6 +1 m +1 +� m +1 +1 +� a
a s " s o c
0 a a o s c a a o s c a c °o
v a OC OC OC
`W f6 S f6 0 +' 7 O WW f6 S �6 0 `W M S M O `W O L.L.
r L U a V U L L U L L L
In In In
� 3 a� s � E 3 Q � a' 3 a� Q a� c
E 3 nz E L t6 O
a - a� a� E a — a� E a� a) +�
O L O an an O L O O L O
a f6 o d f6 0 d f6 +'' -0
C m 30 C m C m V Q
3 u L 3 u 3 u
O U O O
U U U
H U U 0 U H U
.� O
O L
a
z z z z C
J J J J —
D D D D
U
m m m m m
a 1422
cr) O O N I--
N O O h M O
N O
v\ U 00
a) ^ O O DD
>
3 N O EA EA EA
N b4 E!3 EA EA
C
C �
U s'"
t; i m EA EA EA EA EA
N N U
C
C V M
O O LL
V) 0 +O+ F fo' y U O O o0
w Z O O d p 'O
CA
.. w O
U) J n " O U A
W V 0 C l0 to ¢ ° ff3 G"3 G"3 ff3 G"3 u
Lu
Q
z 0 w L p C
bb
W Q d z 0 N
o � G U � 3
w LL w w Q Q y p
C7 0 0 h U U
z W x a
a z c
= au uo
o
u < u d o � � � � �
z � �
Qj 7_1 0
d � U
i � U
O
u
o
tn
Qj
C y U
O I—I
w
° Gol� U
° o
0) U_ o 00
U 00
i.. Ly.
N 'O
E -o
N OU
O
O v,
a
°i
bb
U �
U
Y = bo .� p
E o U > w
Ln
CA
r 10 O Y f0 Y 0
H
w a V) m >. m o h o
c d U
cr
y LL p LL m LL = o P P U > a
LLI
°
a o c� ° Y v Y a i Q o o Q
w •- Z � Q �
3 aTi o o a°i o v 3
0 o m Y Y m a Y a U > >LLI
> w U
CA
z LU w o`,
x t U O
CJ a o Q P u -0 CA
1423
Florida Keys Electric, Inc.
�Mff-dw �FLOR/DA ff'EY
=ELECTRIC INC. 905 Overseas Hwy.
R B I ELECTRICAL CONTRACTOR Key West, FL 33040
Project Address: Public Defender 16th Judicial Circuit COR:#06
316 Simonton Street Contract Number:
Key West, FL 33040 Date Submitted:09/21/23
Contractor: D.L. Porter Constructors
6574 Palmer Circle Park
Sarasota, FL 34238
The Change Order Request shall include the following:
• Relocate/install conduit,wire and service equipment from the main building to the new proposed
location next to the existing concrete pole.
$ 40,515.00
• FKE will furnish and install rack system to mount the service equipment.
Gredit for IllVll IMA 4X eduiipirneint
Total Adjustment to Contract[$U.S.] $ 39,015.00
The project-duration shall be increased by a total number of Calendar Days [M-F] N/A
The above proposed COR shall be valid for thirty[15]days from the Date Submitted. For any circumstances arising, with which the
above outlined Scope Of Work and/or Equipment is delayed,Florida Keys Electric,Inc.shall not be held responsible for any damages,
fees,or penalties by the Contractor or Owner.
General Contractor: Sub-Contractor:
D.L. Porter Constructors Florida Keys Electric, Inc.
Raymond Vazquez
Title: Project Manager Title: President
Signature: Signature:
Date: 1 0/1 / 3 Date:
1424
O O O O O O O V1 u1
O O O O O O O l0 q l0
C O W Q a) m O M m m W 0 14
N O O O N a n N N IIn O
ON O S co 0 O M N V1 O M Ln
'5 O > F
\ p N s m
m {n
LL
71 p O O
V y Z O O
O O
m .Q u Q W F O O
p W i 71 Z J N N
p w a Ln
F L
a O
y� cr w
a W
W O O O
0)
Ln � N
O �N-I W O'
N
Q V a
W m O
J O [O 0
g
Q 71 J
E m
W m s J J
Q Z � LL Q
V 0 0
� �
a w T J W
Q Y O O O F
O O O 0 d °..
v 00
3 a N ZLL, Ilui V
W
a a a N a J pr a
Q J
w O a' Q
F F LU W 11.8.11
J W F
� Q p IrwW' O
OH a w a
O F O Q
co Q [O W Il.u.,ll F
>
g g O
J
QN a+
F y O
} C O U O
V Ln CO
� C U
O N N O s
ru .3
C o
F m — O O
Z
o 0 0 3 73 o 2
E ° a o 0
Y E O
tj 0 s
O c o E E 3 0 Y
� o
O a v °Y E M
o a E Y
v
on
C
MW
kD = N O O Ul ate+ v�i
z E Y C N
•c = U = a6i °1 a°i O 4 E v
WY U a. I'Z- — ?-o Y v a
` C " J
x0 a N X a0+ OD N
m N i N a v -o a
V C,6 ti N 3 i v v 3 v? a
> m � o =ms ._
vo Y v z
= C y C > U C
V1 Z J. W. O O O U1
M O — Y
a m a o U ki 0)Z V E VJ m E o v o
_N vvi v N m v Z ° +' v v - v y 0
m 2 O ti s
W F >' 3 °
1425
O N
O O �
t ci N f!3 G"3 ff3
H N
V
C
O N
V •—
t i m
N
p d m o0 0o c i o
N E LL C O
0
W _ Qj Z O O LL 0 -O o N N
o
v C:Lu
a) O
CwJ O C m n C CA
� � � � � own
p N F z O 0 d
w LL w a a
(7 O 0 N
z w x ~
LL C
= a z
o
z �
Q o
Qj � U
N O
d � �
N V3 E!3 EA EA EA
C P�
d � Q �.
O _
W
u p "O U a0 N
U p
dOC
° o
z U o
N
r.
A Ef3
a
u
w
O
E o
"TJ 3
d w
o °
a °
o �
� o
a
`O
ar �
V_
vi vi
O O
ar
H
U7 0
CA
t
~ O a+ fo a+ Om
H
M T O .O Om >
LLCO
Vy 0 ° yU
0
w c ° O 0 a Q i Q
D: C E ai ai E v ao v u o o o Q
N 3 10 a, o o o 3 Q
w ''� U U ��" CA
H N
CJ LL O a CA
1426
MONROE COUNTY/ENGINEERING/ PROJECT MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE:
FL Keys Marathon Airport Non-Aeronautical Use Building (EOC) CHANGE ORDER NO: 034
INITIATION DATE: 11/7/2023
CONTRACT DATE: 11/03/2021
TO CONTRACTOR:
Ajax Building Company, LLC
109 Commerce Boulevard
Oldsmar, FL 34677
The Contract is changed as follows:
The original (Contract Sum) (Guaranteed Maximum Price)..................................... $31,856,275.00
Net change by previously authorized Change Orders................................................... ($5,298,003.01)
The (Contract Suml(Guaranteed Maximum Price) prior to this Change order was....... $26,558,271.99
The (Contract Sum) (Guaranteed Maximum Price) will be (increased) (decreased)
(unchanged) by this Change Order................... $8,465.00
The new (Contract Sum)(Guaranteed Maximum Price) including this Change Order is. $26,558,271.99
The Contract Time will be (increased) (decreased) (unchanged) by........................... 0 days
The date of Substantial Completion as of the date of this Change Order is ................. 02/02/2024
Detailed description of change order and justification:
Monroe County had established an Owner Direct Purchase (ODP) with Commercial Air for$85,420.00.
B-PO-1122-00002662.
$76,955.00 is the total amount invoiced against this PO, and there will be no more invoices. This Change
Order is to return the unused value to the GMP.
The net change to the GMP is$8,465.00.
Change order is.027% of original contract price.
Not valid until signed by Owner, Architect (if applicable), and Contractor
ARCHITECT: 1 1-13-2023
Architects Design Group, Inc. Date
.....Approved byMarshall Quarleas
CONTRACTOR: ..............1.r z0z3...8 2..9 49 AK.......
Ajax Building Company, LLC Date
Cary Knight Digitally signed by Cary Knight
DEPARTMENT DIRECTOR: Date:2023.11.1608:11:04-05'00'
Cary Knight Date
Projert hAananement
Digitally signed by Kevin G.Wilson,
r r r /f' ..a,.. P.E.
COUNTY/ASSISTANT ADMINISTRATOR: /',i ..., Date:2023.11.1919:43:48-05'00'
Roman Gastesi Date
Kevin Wilson
1427
CHANGE ORDER LEDGER '"
FL Keys Marathon Airport Non-Aeronautical Use Building (EOC)
11/7/2023
I� ICI am
I
C lip
, ;pl'UI
0 Days ($5,298,003.01)
01 CDP#01 L&W Supply CDP Framing and Drywall 0 ( 308, 9,7 )
02 CDP#02 Seaman Corporation CDP Membrane Roofing 0 ( 386,66"),0!))
03 CDP#03 Seaman Corporation CDP Temporary Roofing 0 ($38 811 00)
ODP#04 DH Pace Company, CDP Doors, Frames,
04 Inc Hardware 0 ($ 93,!)88 00)
CDP#05 Polymershapes
Holding, Inc. dba Insulgard
05 Security Products CDP Strorefronts 0 ($!)'10 787 00)
CDP#06 Commercial Air
06 Management, Inc. CDP HVAC Equipment 0 ($8! 420,00)
07 CDP#07 Trane U.S. Inc. CDP HVAC Equipment 0 'A Emm E+aw 00)
08 CDP#08 Tex-Cote LLC CDP Paint 0 ($3!),7 i 7,00)
09 CDP#09 White Cap, LP CDP Rebar 0 ( 368 3 A 38)
10 CDP#10 City Electric Supply CDP Electrical 0 ($73,466,0 )
11 CDP#11 Electrical Supplies, CDP Gear Package 0 ($44 1.„620,00)
CDP#12 Monroe Concrete
12 Products CDP Concrete 0 ($!)024068 00)
13 CDP#13 Barnes Alarm CDP Alarm Equipment 0 ( 4,1,11 7A )
CDP#14 Stewart& Stevenson
14 LLC CDP Generators 0 ($699,!) 7 00)
Add back the cost of freight
CDP#05 and #08 Freight Cost inadvertently included in
15 Correction CDP request 0 $30,935.00
CDP#15 Bonded Lightning
16 Protection Systems, Inc. CDP Electrical 0 ($20,897 10)
17 CDP#16 Ferguson CDP Storm Piping 0 ( A p4,") 4 p )
18 CDP#17 Technical Sales CDP Lift Station 0 ($ 0 70,00)
CDP#18 Concrete Products of
19 the Palm Beaches CDP Storm Structures 0 ($ 9,03:p.,00)
CANCELLED CDP#19 -Sesco Lighting CDP Lighting $0.00
CDP #20 - Foundation
20 Building Materials CDP ACT Grid &Tile 0 ($86,96! 9 )
1428
CHANGE ORDER LEDGER '"
�G r
ODP Cable, Connectors,
21 ODP#21 AVI Hardware, etc. 0 ( 29:1.„7 7,A )
22 ODP#22 Rexel ODP Lighting 0 ($3 p.„000,00)
23 ODP#23 TK Elevator ODP Elevator Components 0 ( A 03,9 i3,00)
24 ODP#24 Patterson Pope ODP Lockers and Shelving 0 ($ 2N 878 ") )
25 ODP#25 Rexel ODP Cable Connectors 0 ( !) i") p 0)
26 ODP#26 Stephens Pipe ODP Fencing ($4 0 p")439)
ODP#12 Monroe Concrete Increased current PO by
27 Products $190,600.00 0 ($p.9 0,600,00)
28 ODP#23 TK Elevator Cancel ODP and PO 0 $103,943.00
29 ODP#05 Insulgard Cancel ODP and PO 0 $263,302.33
Additional cost spent on
ODP#8 Texcote over the PO
30 ODP #08 Tex-Cote value 0 ($J ") i p A3)
Additional quote for
material over the original
31 ODP#01 L&W ODP#1 L&W PO value 0 ($98 00 80)
Correction to OCO 29
32 ODP#5 Insulgard reconciliation value 0 ( 7,9 3"),00)
Reconcile B-PO-1122-
33 ODP#3 Seaman Corp 00002659 Seaman Corp 0 $259.99
Reconcile B-PO-1122-
34 ODP#36 Commercial Air 00002659 Seaman Corp 0 $8,465.00
1429
SPECIFIC VENDOR DPO SUMMARY
CMiC Subcontract#: 202011045
ATN: PCO061/CR0006
PHASE CODE: 230000 C4
SUBCONTRACTOR: B&I Contractors
SUPPLIER: Commercial Air
MATERIAL DESC: HVAC
Date submitted 10/7/2022
Date PO issued 11/4/2022
Monroe Co.PO NUMBER: B-PO-1122-00002662
ORIGINAL PO AMOUNT: 85,420.00 Increase/Decrease#1 $
CURRENT PO AMOUNT: 85,420.00 Increase/Decrease#2 $
SHIPPING AMOUNT: 0.00 Increase/Decrease#3 $
AMOUNT REMAINING: 8,465.00
INVOICED TO DATE: 76,955.00
SUPPLIER INVOICE# INVOICE DATE SUBMIT DATE INVOICE TOTAL(less tax) FREIGHT IN INVOICE DPO REMAINING
45322 04/13/23 04/21/23 21,850.00 63,570.00
45264 04/06/23 05/05/23 10,820.00 52,750.00
45276 04/06/23 05/17/23 15,100.00 37,650.00
45374 04/21/23 05/17/23 14,150.00 23,500.00
45567 05/16/23 05/19/23 5,320.00 18,180.00
45254 04/05/23 09/15/23 715.00 17,465.00
46492 09/20/23 09/28/23 9,000.00 8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
1430
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
8,465.00
1431
Marshall Quarles
From: Marshall Quarles
Sent: Wednesday, November 1, 2023 11:06 AM
To: Thompson-Stan
Cc: Salinger-Jordan;Jeffrey Whipple;Jennifer Cintron;Xu, Chun
Subject: FW: 202011 EOC_3879 Monroe County Emergency Operation Center
Attachments: 202011045 Commercial Air.pdf
Good Morning Stan,
We are ready to close B-PO-1122-00002662 for Commercial Air.The remaining 8,465 will not be billed, so we will
prepare a positive OCO to add that money back to our subcontract to be returned to the subcontractor, like past ODP
closeouts for Seaman corp, etc.
We will send the the OCO draft today, but wanted to go ahead and give you a heads up so you could start the PO closing
process on your end.
Thank you,
MQ
From: Drenda Theriault<DTheriault@bandiflorida.com>
Sent:Wednesday, November 1, 2023 10:36 AM
To:Jennifer Cintron <Jennifer.Cintron@ajaxbuilding.com>;Tracy Wine-Cornwell <tcornwell@bandiflorida.com>
Cc: Marshall Quarles<Marshall.Quarles@ajaxbuilding.com>;Jeffrey Whipple<Jeffrey.Whipple@ajaxbuilding.com>;
Dainiel Avila <davila@bandiflorida.com>
Subject: RE: 202011 EOC_3879 Monroe County Emergency Operation Center
..........................................................................................................................................................................................................................................................................................
EXTERNAL EMAIL
Hi Jennifer,
We are in sync with CAM. Confirmed no more invoices.
We are in sync on our totals for Trane. I've reached out to them to confirm if they have no more invoices and will get
back to you.
Thanks,
B911Drenda Theriault
Assistant Purchasing Manager
2701 Prince Street Fort Myers,Florida 33916
Office: 239-332-4646 Fax: 239-332-5928
Direct 239-344-2710 Mobile: 239-940-8515
CONTRACTORS www.bandiflorida.com
From:Jennifer Cintron <Jennifer.Cintron@ajaxbuilding.com>
Sent:Wednesday, November 1, 2023 10:06 AM
1
1432
To: Drenda Theriault<DTheriault@bandiflorida.com>;Tracy Wine-Cornwell <tcornwell@bandiflorida.com>
Cc: Marshall Quarles<Marshall.Quarles@ajaxbuilding.com>;Jeffrey Whipple<Jeffrey.Whipple@ajaxbuilding.com>
Subject: 202011 EOC_3879 Monroe County Emergency Operation Center
Morning Drenda,
Project 202011_Marathon NAUB& EOC_3879 Monroe County Emergency Operation Center Direct Owner Purchase
Order(DOP)
We are reviewing DPO for status and possible closure.
Are the two DPO's completed for billing. Please advise if we are to expect invoices on these DPO's.
Trane
Commercial Air
Jennifer Cintron
Project Administrator
O: 305-602-8233
E:Je!ro!n!%��u,.C!iirk�,;Il;: !n... .�.. ..U. Il uii11 „ii!r�.i
7280 Overseas Hwy
Marathon, FL 33050
2
1433
Thompson-Stan
From: Thompson-Stan
Sent: Thursday, November 9, 2023 3:42 PM
To: Luanne Verner
Cc: Salinger-Jordan
Subject: FW: 202011 EOC_3879 Monroe County Emergency Operation Center
Attachments: 202011045 Commercial Air.pdf
Luanne,
The supplier has submitted all of their invoices for this PO. Can we please close it and release the funds?
Please let me know if you need any additional information.
Thanks,
Stan
\Udi�,Ll w.,ow:uLl Adrnh1[sltul r
P00 SfrnoII::oII S1[ti:°t:l, SUftti: 2 2)1:(�1
Kcy \;VcS1 i,I I1i0/1P
t1((fcc: ,PW 2)\2 1 \2:1
10� 10,�/l � 4 0d :.
PLEASE NOTE: FLORIDA HAS A VERY BROAD RECORDS LAW. MOST WRITTEN COMMUNICATIONS TO OR FROM THE COUNTY REGARDING COUNTY BUSINESS ARE PUBLIC
RECORDS AVAILABLE TO THE PUBLIC AND MEDIA UPON REQUEST. YOUR EMAIL COMMUNICATION MAYBE SUBJECT TO PUBLIC DISCLOSURE.
From: Marshall Quarles<Marshall.Quarles@ajaxbuilding.com>
Sent:Wednesday, November 1, 2023 11:06 AM
To:Thompson-Stan <Thompson-Stan@MonroeCounty-FL.Gov>
Cc: Salinger-Jordan <Salinger-Jordan@MonroeCounty-FL.Gov>;Jeffrey Whipple<Jeffrey.Whipple@ajaxbuilding.com>;
Jennifer Cintron <Jennifer.Cintron@ajaxbuilding.com>; Xu, Chun <Chun.Xu@wsp.com>
Subject: FW: 202011 EOC_3879 Monroe County Emergency Operation Center
CAUTION:This email originated from outside of the County. Whether you know the sender or not, do not click links or
open attachments you were not expecting.
Good Morning Stan,
We are ready to close B-PO-1122-00002662 for Commercial Air.The remaining 8,465 will not be billed, so we will
prepare a positive OCO to add that money back to our subcontract to be returned to the subcontractor, like past ODP
closeouts for Seaman corp, etc.
1
1434
We will send the the OCO draft today, but wanted to go ahead and give you a heads up so you could start the PO closing
process on your end.
Thank you,
MQ
From: Drenda Theriault<D 11 lrneurii u.1 , Irk ir��ii�Il u�iida.coirn>
Sent:Wednesday, November 1, 2023 10:36 AM
To:Jennifer Cintron <Jeeriir"nlifeu-.Cliiritiiu oirn a"axlra�ulilldliirn oirm> Trac Wine-Cornwell <t;c irrn ellll raair�dlilllou�lida.coirn>
..................................................................................................... ..........L........................................................g............................... , Y ............................................................................................................
Cc: Marshall Quarles<Maurslhallll. �uaurlles a"axlra�ulilldliirn... oirm> Jeffre Whi le < effie .Wlrnli ells a"axlra�ulilldliirn... oirm>
Q......................................& ..........L........................................................"M............................... , Y p p Y.............................. ..Ir................ ll.........................................................P................................
Dainiel Avila <davila.. ............................o.........jda.coirn.>
.....aa
.................................... .. ....................................................
Subject: RE: 202011 EOC_3879 Monroe County Emergency Operation Center
EXTERNAL EMAIL
Hi Jennifer,
We are in sync with CAM. Confirmed no more invoices.
We are in sync on our totals for Trane. I've reached out to them to confirm if they have no more invoices and will get
back to you.
Thanks,
Drenda Theriault
Assistant Purchasing Manager
2701 Prince Street Fort Myers,Florida 33916
Office: 239-332-4646 Fax: 239-332-5928
Direct:239-344-2710 Mobile: 239-940-8515
wv v v.li air:dlifloiriida.c.ou,mi
From:Jennifer Cintron <Jeir lr iifeii:.Ci.ir tii� olrC.D.. „jj lra mill iilr „,.c irm>
Sent:Wednesday, November 1, 2023 10:06 AM
To: Drenda Theriault<1D1i lheuhliaullti.; raairndlilllou-lida.c it >•Trac Wine-Cornwell <tcounir"n ellll raairndlilllou�lida.coirn>
..................................................................& ........................................................................................................... , Y ............................................................&�............................................................................................................
Cc: Marshall Quarles<Maurslhallll.Quuaurlles a"axlra�ulilldliir� oirm> Jeffre Whi le < effre .Wlrnli a Ile a"axlra�ulilldliin .coirn>
...........................................................................................................& ................................................................... ................................ , Y p p ...................................Y..................................Ip............. .........U......................................................... a...............................
Subject: 202011 EOC_3879 Monroe County Emergency Operation Center
Morning Drenda,
Project 202011—Marathon NAUB& EOC_3879 Monroe County Emergency Operation Center Direct Owner Purchase
Order (DOP)
We are reviewing DPO for status and possible closure.
Are the two DPO's completed for billing. Please advise if we are to expect invoices on these DPO's.
Trane
Commercial Air
Jennifer Cintron
Project Administrator
2
1435
SANVIi/I/ll/ll/Nµ
O: 305-602-8233
E: Je!r !r ii.:feii:.:.�iiir:t.ii" !r... .. ..11. lra a„iill ii!r.-;.c !rn
7280 Overseas Hwy
Marathon, FL 33050
3
1436
MONROE COUNTY/ENGINEERING/ PROJECT MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE:
FL Keys Marathon Airport Non-Aeronautical Use Building (EOC) CHANGE ORDER NO: 035
INITIATION DATE: 11/14/2023
CONTRACT DATE: 11/03/2021
TO CONTRACTOR:
Ajax Building Company, LLC
109 Commerce Boulevard
Oldsmar, FL 34677
The Contract is changed as follows:
The original (Contract Sum) (Guaranteed Maximum Price)..................................... $31,856,275.00
Net change by previously authorized Change Orders................................................... ($5,298,003.01)
The (Contract Suml(Guaranteed Maximum Price) prior to this Change order was....... $26,558,271.99
The (Contract Sum) (Guaranteed Maximum Price)will be (increased) (decreased)
(unchanged) by this Change Order................... ($44.51)
The new (Contract Sum)(Guaranteed Maximum Price) including this Change Order is. $26,558,227.48
The Contract Time will be (increased) (decreased) (unchanged) by........................... 0 days
The date of Substantial Completion as of the date of this Change Order is ................. 02/02/2024
Detailed description of change order and justification:
Monroe County had established an Owner Direct Purchase (ODP) with Monroe Concrete Products for
$502,068.00 via B-PO-1122-0000273 1. This was later increased by$190,600.00 to a new total ODP
value of 692,668.00 The total amount invoice for this ODP was $692,712.51, which went over the ODP
value by$44.51. This Owner Change Order is to reconcile the total balance to the $692,712.51 spent by
the County by deducting it from the GMP.
The net change is a credit to the GMP of$44.51.
Change order is.005% of original contract price.
Not valid until signed by Owner, Architect (if applicable), and Contractor
11-14-2023
ARCHITECT:
Architects Design Group, Inc. Date
[LAII)l1p1rolve/d Ilay�Fair bllnalll�4uuairlesbCONTRACTOR: 02;3 11:36:12 AM
Ajax Building Company, LLC Date
Car Kn i ht Digitally signed by Cary Knight
DEPARTMENT DIRECTOR: Y Date:2023.11.16 08:09:27-05'00'
Cary Knight Date
Project MananPment
Digitally signed by Kevin G.
COUNTY/ASSISTANT ADMINISTRATOR: q DteWilson,P.E.
J ,1 Date:2023.11.19 19:44:49-05'00'
Roman Gastesi Date
Kevin Wilson
1437
CHANGE ORDER LEDGER '"
FL Keys Marathon Airport Non-Aeronautical Use Building (EOC)
11/14/2023
I� ICI am
I
C lip
, ;pl'UI
0 Days "' 98 08.E 5.
01 CDP#01 L&W Supply CDP Framing and Drywall 0 ( 308, 9,7 )
02 CDP#02 Seaman Corporation CDP Membrane Roofing 0 ( 386,66"),0!))
03 CDP#03 Seaman Corporation CDP Temporary Roofing 0 ($38 811 00)
ODP#04 DH Pace Company, CDP Doors, Frames,
04 Inc Hardware 0 ($293„!':)88 00)
CDP#05 Polymershapes
Holding, Inc. dba Insulgard
05 Security Products CDP Strorefronts 0 ($!)'10 787 00)
CDP#06 Commercial Air
06 Management, Inc. CDP HVAC Equipment 0 ($8! 4 20.00)
07 CDP#07 Trane U.S. Inc. CDP HVAC Equipment 0 'A Emm E+aw 00)
08 CDP#08 Tex-Cote LLC CDP Paint 0 ($3!),7 i ,00)
09 CDP#09 White Cap, LP CDP Rebar 0 ( 368 3 A 38)
10 CDP#10 City Electric Supply CDP Electrical 0 ($73,466,0 )
11 CDP#11 Electrical Supplies, CDP Gear Package 0 ($44 1.„620,00)
CDP#12 Monroe Concrete
12 Products CDP Concrete 0 ($!)024068 00)
13 CDP#13 Barnes Alarm CDP Alarm Equipment 0 ( 4,1,11 7A )
CDP#14 Stewart& Stevenson
14 LLC CDP Generators 0 ($699,") 7 00)
Add back the cost of freight
CDP#05 and #08 Freight Cost inadvertently included in
15 Correction CDP request 0 $30,935.00
CDP#15 Bonded Lightning
16 Protection Systems, Inc. CDP Electrical 0 ($20„897 10)
17 CDP#16 Ferguson CDP Storm Piping 0 ( A p4,") 4 p )
18 CDP#17 Technical Sales CDP Lift Station 0 ($ 0 70,00)
CDP#18 Concrete Products of
19 the Palm Beaches CDP Storm Structures 0 ($29„031,00)
CANCELLED CDP#19 -Sesco Lighting CDP Lighting $0.00
CDP #20 - Foundation
20 Building Materials CDP ACT Grid &Tile 0 ($86,96! 9 )
1438
CHANGE ORDER LEDGER '"
�G r
ODP Cable, Connectors,
21 ODP#21 AVI Hardware, etc. 0 ( 29:1.„7 7,A )
22 ODP#22 Rexel ODP Lighting 0 ($3 p.„000,00)
23 ODP#23 TK Elevator ODP Elevator Components 0 ( A 03,9 i3,00)
24 ODP#24 Patterson Pope ODP Lockers and Shelving 0 ($ 2N 878 ") )
25 ODP#25 Rexel ODP Cable Connectors 0 ( !) i") p 0)
26 ODP#26 Stephens Pipe ODP Fencing ($4 0 p")439)
ODP#12 Monroe Concrete Increased current PO by
27 Products $190,600.00 0 ($p.9 0,600,00)
28 ODP#23 TK Elevator Cancel ODP and PO 0 $103,943.00
29 ODP#05 Insulgard Cancel ODP and PO 0 $263,302.33
Additional cost spent on
ODP#8 Texcote over the PO
30 ODP #08 Tex-Cote value 0 ($J ") i p A3)
Additional quote for
material over the original
31 ODP#01 L&W ODP#1 L&W PO value 0 ($98 00 80)
Correction to OCO 29
32 ODP#5 Insulgard reconciliation value 0 ( 7,9 3"),00)
Reconcile B-PO-1122-
33 ODP#3 Seaman Corp 00002659 Seaman Corp 0 $259.99
Reconcile B-PO-1122-
34 ODP#36 Commercial Air 00002659 Seaman Corp 0 $8,465.00
Reconcile and Close B-PO-B-
ODP 12 & 27 Monroe PO-1122-00002731 Monroe
35 Concrete Concrete 0 ($4.26
1439
Marshall Quarles
From: Thompson-Stan <Thompson-Stan@MonroeCounty-FL.Gov>
Sent: Monday, November 13, 2023 11:00 AM
To: Marshall Quarles
Cc: Jennifer Cintron; Salinger-Jordan; Chun-Xu
Subject: RE: B-PO-1122-00002731 - Monroe Concrete
EXTERNAL EMAIL
Marshall,
It looks like Inv 203547 for$500.50 processed, but 203623 and 203739 did not.
Per our conversation...you will just have Bella pay these two invoices and any others that trickle in so we don't have to
go through all of the steps.
Chun...please delete those two invoices from our files, and remove them from the grant calculator if they have been
entered.
Thanks,
Stan
11�� Jlnlri� iLflor°
Ion1'0:t ;Orli'0V I'I'OJ0 : L�i°�
1100Sirrron::on ; ,SL01 'Ib
Yl SOi- 0)4, 401
0
PLEASE NOTE: FLORIDA HAS A VERY BROAD RECORDS LAW. MOST WRITTEN COMMUNICATIONS TO OR FROM THE COUNTY REGARDING COUNTY BUSINESS ARE PUBLIC
RECORDS AVAILABLE TO THE PUBLIC AND MEDIA UPON REQUEST. YOUR EMAIL COMMUNICATION MAYBE SUBJECT TO PUBLIC DISCLOSURE.
From:Thompson-Stan
Sent: Monday, November 13, 2023 10:40 AM
To: Marshall Quarles<Marshall.Quarles@ajaxbuilding.com>
Cc:Jennifer Cintron <Jennifer.Cintron@ajaxbuilding.com>; Salinger-Jordan <Salinger-Jordan@MonroeCounty-Fl.gov>;
Chun-Xu <Chun-Xu@MonroeCounty-Fl.gov>
Subject: FW: B-PO-1122-00002731 - Monroe Concrete
Marshall,
Regarding overages for PO's, I found out what happens. When Chun processed the first invoice that generated an
overage, it allowed that one to be submitted. However, it will not allow any additional invoices to be processed under
that PO. I checked with the Clerk's Office, and we can't increase the PO because it is closed. We had raised that PO
earlier, but it was still open when we did it.
1
1440
For the first increase, it looks like we updated all of the ODP docs and had the County Administrator approve them
again. Then we did a Change Order.
I'm thinking about how we should approach this. We could do a change order to increase the amount, and use that as
support to get a new PO. I assume I'll need to update the ODP docs also.
So, can you provide a list of all open invoices (I think you said we are done with the supplier)? We will compare that list
against the ones Chun has already submitted, and that will be the change order amount. Does that sound correct?
Thanks,
Stan
";n,117 Thompson
J l rrlhn° ,,I'Lfl or°
1 _ 1)1)0 0
Yl SOi- 0)4, 401
0
PLEASE NOTE: FLORIDA HAS A VERY BROAD RECORDS LAW. MOST WRITTEN COMMUNICATIONS TO OR FROM THE COUNTY REGARDING COUNTY BUSINESS ARE PUBLIC
RECORDS AVAILABLE TO THE PUBLIC AND MEDIA UPON REQUEST. YOUR EMAIL COMMUNICATION MAYBE SUBJECT TO PUBLIC DISCLOSURE.
!vej iroer'C'�iE .!2rou°oe clleirk..coirn>
From: Luanne Verner<.........................................................................................................................................................................
Sent:Thursday, November 9, 2023 11:13 AM
To:Thompson-Stan <..li...I o pirrr�..Ip ir!..:::: ta.i�... .�.Il �pir�p„�� ����ir�.:�:Y::::lF[..:. ov>
Subject: RE: B-PO-1122-00002731
CAUTION:This email originated from outside of the County. Whether you know the sender or not, do not click links or
open attachments you were not expecting.
Hi Stan,
I asked our PO expert, and unfortunately, you will need to acquire a new purchase order. I'm unable to change this one.
Thanks,
Lu
2
1441
Luanne Verner
jv
Grants Accounting Supervisor
� Kevin Madok, CPA
Clerk of the Circuit Court&Comptroller
i 500 Whitehead Street, Key West,Florida, 33040
Phone: 305-292-3534
www.monroe.............
..cierk..................................com
................................................................................. .......................
PLEASE NOTE: The information contained in this message and any accompanying attachments may contain privileged,
private, and/or confidential information protected by state and federal law. If you have received this information in
error, please notify the sender immediately and destroy the information.
Florida has a very broad public records law. Most written communications with any public agency in the course of its
official business are public record, and available to the public and media upon request.Your e-mail communication with
this office may be subject to public disclosure.
From:Thompson-Stan <..li...Ihoirrr�..11. �pir!..:::: irk.. ..Il pir�p, p Y::::l ll::::. py>
Sent:Thursday, November 9, 2023 10:09 AM
!vej ine.I°C'�iE .!2rou°ape dl1eirk-coirn>
To: Luanne Verner<.........................................................................................................................................................................
Subject: B-PO-1122-00002731
Hi Luanne,
Can this PO be increased? It is Fully Received, but we have more invoices coming our way. I just wanted to know if I can
do that or if I have to create a new req.
Thanks,
Stan
C`I i k 1)0;,:)�) ).4 5);14
Yl SOi- 0) ' 401
0
PLEASE NOTE: FLORIDA HAS A VERY BROAD RECORDS LAW. MOST WRITTEN COMMUNICATIONS TO OR FROM THE COUNTY REGARDING COUNTY BUSINESS ARE PUBLIC
RECORDS AVAILABLE TO THE PUBLIC AND MEDIA UPON REQUEST. YOUR EMAIL COMMUNICATION MAYBE SUBJECT TO PUBLIC DISCLOSURE.
3
1442
SPECIFIC VENDOR DPO SUMMARY
CMiC Subcontract#: 202011037
ATN: PCO066/CRO01 1
PHASE CODE: 033000S
SUBCONTRACTOR: Bella
SUPPLIER: Monroe Concrete Products
MATERIAL DESC: Concrete
Date submitted 11/2/2022
Date PO issued 11/8/2022
Monroe Co.PO NUMBER: B-PO-1122-00002731
ORIGINAL PO AMOUNT: 502,068.00 Increase/Decrease#1 $ 190,600.00
CURRENT PO AMOUNT: 692,668.00 Increase/Decrease#2 $ -
SHIPPING AMOUNT: 0.00 Increase/Decrease#3 $
AMOUNT REMAINING: (44.bl)
INVOICED TO DATE: 692,712.51
SUPPLIER INVOICE# INVOICE DATE SUBMIT DATE INVOICEt 0)AL(less FREIGHT IN INVOICE DPO REMAINING
199215 10/13/2022 12/16/2022 4,175.10 688,492.90
199216 10/17/2022 12/16/2022 18,955.00 669,537.90
199217 10/18/2022 12/16/2022 4,765.75 664,772.15
199219 10/25/2022 12/16/2022 3,140.33 661,631.82
199220 10/25/2022 12/16/2022 14,976.25 646,655.57
199221 10/26/2022 12/16/2022 1,845.50 644,810.07
199222 10/26/2022 12/16/2022 24,641.50 620,168.57
199227 10/27/2022 12/16/2022 5,686.50 614,482.07
199228 11/01/22 12/16/22 39,805.50 574,676.57
199229 11/02/22 12/16/22 4,935.50 569,741.07
199230 11/03/22 12/16/22 3,058.00 566,683.07
199231 11/07/22 12/16/22 3,760.00 562,923.07
199232 11/07/22 12/16/22 32,223.50 530,699.57
199233 11/08/22 12/16/22 2,946.13 527,753.44
199234 11/09/22 12/16/22 3,760.00 523,993.44
199236 11/14/22 12/16/22 5,356.00 518,637.44
199237 11/14/22 12/16/22 1,144.50 517,492.94
199251 11/14/22 12/16/22 2,678.00 514,814.94
199273 11/15/22 12/16/22 3,229.56 511,585.38
199371 11/16/22 12/16/22 6,704.00 504,881.38
199214 11/15/22 12/16/22 2,335.50 502,545.88
199421 11/18/22 12/16/22 9,193.60 493,35228
199420 11/21/22 12/16/22 4,294.08 489,05820
199422 11/23/22 12/16/22 8,584.00 480,47420
199447 11/29/22 12/16/22 3,760.00 476,71420
199448 11/29/22 12/16/22 816.00 475,89820
199449 11/30/22 12/16/22 2,146.00 473,75220
199450 11/30/22 12/16/22 4,560.21 469,191.99
199524 12/02/22 01/24/23 1,308.25 467,883.74
199525 12/02/22 01/24/23 0.00 467,883.74
199526 12/2/2022 1/24/2023 1,614.28 466,269.46
199527 12/2/2022 1/24/2023 1,332.25 464,93721
199605 12/2/2022 1/24/2023 7,103.01 457,83420
199606 12/9/2022 1/24/2023 8,646.75 449,187.45
199693 12/12/2022 1/24/2023 6,333.75 442,853.70
199694 12/14/2022 1/24/2023 1,139.94 441,713.76
199815 1/3/2023 1/24/2023 7,825.36 433,888.40
199904 1/10/2023 1/24/2023 4,580.80 429,307.60
199937 01/11/23 01/24/23 1,895.50 427,412.10
1443
199235 11/10/22 02/23/23 2,664.50 424,747.60
199523 11/28/22 02/23/23 825.00 423,922.60
200093 01/25/23 02/23/23 4,753.50 419,169.10
200095 01/26/23 02/23/23 7,825.36 411,343.74
200094 01/26/23 02/23/23 550.26 410,793.48
200172 02/02/23 02/23/23 9,193.60 401,599.88
200339 02/09/23 02/23/23 847.25 400,752.63
200340 02/13/23 02/23/23 8,623.50 392,129.13
200341 02/14/23 02/23/23 6,173.88 385,95525
200431 02/17/23 02/23/23 6,915.12 379,040.13
200448 02/20/23 03/08/23 5,029.38 374,010.75
200531 02/24/23 03/08/23 12,048.13 361,962.62
200647 03/06/23 03/17/23 60,656.00 301,306.62
200722 03/08/23 03/24/23 411.98 300,894.64
200723 03/08/23 03/24/23 2,289.00 298,605.64
200724 03/09/23 03/24/23 66,060.88 232,544.76
200725 03/10/23 03/24/23 3,456.60 229,088.16
200727 03/10/23 03/24/23 2,289.00 226,799.16
200835 03/10/23 03/24/23 1,948.00 224,851.16
200728 03/13/23 03/24/23 2,664.50 222,186.66
200755 03/15/23 03/24/23 2,664.50 219,522.16
200729 03/14/23 04/11/23 2,316.40 217,205.76
200791 03/16/23 04/11/23 1,895.50 215,31026
200834 03/20/23 04/11/23 4,596.80 210,713.46
200914 03/23/23 04/11/23 1,948.00 208,765.46
200915 03/23/23 04/11/23 6,267.75 202,497.71
200991 03/28/23 04/11/23 9,477.50 193,02021
201020 03/31/23 05/05/23 55,832.38 137,187.83
201101 04/05/23 05/05/23 55,456.88 81,730.95
201102 04/06/23 05/05/23 7,582.00 74,148.95
201394 04/12/23 05/05/23 3,624.50 70,524.45
201395 04/24/23 05/05/23 2,159.00 68,365.45
201396 04/25/23 05/05/23 8,538.75 59,826.70
201397 04/27/23 05/05/23 9,477.50 50,34920
201443 04/28/23 05/05/23 7,412.25 42,936.95
201546 05/09/23 06/02/23 477.90 42,459.05
201599 05/10/23 06/02/23 3,510.00 38,949.05
201600 05/10/23 06/02/23 3,313.50 35,635.55
201601 05/12/23 06/02/23 3,255.30 32,38025
201679 05/17/23 06/02/23 2,876.50 29,503.75
201744 05/22/23 06/02/23 3,896.00 25,607.75
201802 05/24/23 06/02/23 550.26 25,057.49
201803 05/24/23 06/02/23 1,984.50 23,072.99
201820 05/26/23 06/02/23 1,219.75 21,85324
201821 05/30/23 06/02/23 4,589.50 17,263.74
201986 06/01/23 06/22/23 1,656.75 15,606.99
201987 06/06/23 06/22/23 5,361.50 10,245.49
201999 06/07/23 06/22/23 2,439.50 7,805.99
202255 06/28/23 07/26/23 1,562.00 6,243.99
202336 07/06/23 07/26/23 1,766.00 4,477.99
202443 07/13/23 07/26/23 404.00 4,073.99
202541 07/20/23 07/26/23 2,352.00 1,721.99
202903 08/21/23 09/14/23 1,266.00 455.99
203547 10/05/23 11/02/23 500.50 (44 1)
1444
1445
RR RRRR R R
o �
O
_ N O N
N M N
K m N 0
o a m
w v O ti m z W
M � �
w �
U F 0
m m.m. mmm ua m m mmm m m
CL
aU. ry22 (O U Q
O F 0
z
w W
o en �
m
ccL
_ _ M
m
w
M
w
� -m m.m.m m m m m m m ua m m m m m m m m m.m m m m V3
m93z .. ... ..
O
C9
Ll')
as
m m m.m.m m m m m m m ua m m m m m m m m m.m m m m 4iT
m�n m M o u�of ui m m cif v rn -
W
CO
M
l!�
m----m.m m m m .
o F
o o
r�
o �
.E o ryryry �' ry - ry o ry
a N
E
6 z y
4 � -
., E o y
n
W
H
W U -
W -
W a n
d m m y
cJ C o a�i
U) E E E —
U
co
_I
a -
a m m
rc rc -
_ z
9 n 2 n
O � 2882-888
o 0
LLI 0 > a
ir W O o
W W
Cl) :E 222222-22 2
Q W
Z ����
F O
Wo „uxuuuxuuuxx�-,xxu�u��uuzu
Z o o S
o Q 1446