10/02/2023 Agreement MONROE COUNTY STATE HOUSING INITIATIVES PARTNERSHIP PROGRAM
(SHIP) INDEPENDENT CONTRACTORAGREEMENT
Darold and, Elmira Leto - 287 Airport Drive, Summerland Key, FL 33042 Job -. 08-
6900-22 SHIP Rehabilitation, This Independent Contractor Agreement is made this
day of October 2023, by and between Monroe County, a political subdivision of the State of
Florida, (hereafter "County") and Spartan Electrical Contractor, LLC. (hereinafter
referred to as the "Contractor"), for services described in the Contractor's Bid Proposal/Job#:
08-6900-22, this Independent Contractor Agreement, the Work Write-UP/Scope of Work, the
Award of Bid, and the Notice to Proceed, attached hereto and made a part hereof The parties
agree as follows:
Retatslip. Nothing contained in this Agreement shall be deemed or construed as creating
any other business relationship, partnership or joint venture between Contractor and Monroe
County Board of County Commissioners/Monroe County and/or the Monroe County State
Housing Initiatives Partnership (SHIP) Program (hereinafter referred to as the "County").
2. Services to be Performed. The Contractor shall provide a proposal containing the services
listedbe
in the Bid-Proposal/Job4: 08-6900-22, including pricing, to the County. The bid proposal
shal reviewed by the County's SHIP coordinator and be in accordance with the Pre-Work
Order Agreement, the SHIP Local Housing Assistance Plan (LHAP), and the SHIP Program
Overview and Procedures Manual. All SHIP Program measures to be provided to homes governed
by this Agreement must also be in accordance with the Work Write-Up/Scope of Work.
3. Manner of Perforinanjqc: �'arrantie; anal l�errre entations. Contractor shall do, perform, and
carry out in a professional and proper manner the services described in the proposal and Work
Write-Up/Scope of Work. Contractor shall properly supervise and direct completion of
rehabilitation measures on all units assigned under this agreement. Contractor shall be solely
responsible for coordinating all work conducted under the Agreement. Contractor shall
provide and pay for all labor, materials, equipment, tools, equipment/machinery,
transportation, and services necessary for the proper completion of work.. Contractor shall
comply with all laws, ordinances, rules, regulations, and orders of any governmental
authority bearing on the performance of the work, including adhering to all local building
codes, and obtaining and paying for permits. Contractor shall be responsible for the acts and
omissions of employees and subcontractors. Contractor, at all times, shall keep the premises
free from accumulation of waste materials or rubbish caused by the operation. At completion,
Contractor shall remove all waste and surplus materials and rubbish from and about the
premises, and if applicable, shall clean all glass surfaces and shall leave the work "broom
clean."
Contractor warrants that it is authorized by law to engage in the performance of the activities
herein described, subject to the terms and conditions set forth in these Agreement documents.
The Contractor shall, at all times, exercise independent, professional judgment and shall
assume professional responsibility for the services to be provided. Contractor shall provide
services using the following standards, as a minimum requirement:
A. The Contractor shall maintain adequate staffing levels to provide the services required
under this Agreement.
B. To the extent that Contractor uses employees, subcontractors or independent
contractors,this Agreement specifically requires that the employees,subcontractors and
C. independent contractors shall not be an employee of or have any contractual
relationship with County.
D. All personnel engaged in performing services under this Agreement shall be fully
qualified, and, if required, to be authorized or permitted under State and local law to
perform such services.
E. The Contractor shall maintain all necessary licenses, permits or other authorizations
necessary to act as a Contractor.
4. Confidentighty. Contractor agrees to keep confidential all client information provided to
Contractor and/or Contractor's employees by the County, except such information as is
already known to the public, and not to release, use, disclose same, directly, or indirectly, to
any other person or business, except with prior written permission of County.
5. Non-ExclqLive RQLatiq_tpj Lfip. Neither Contractor nor County has an exclusive relationship
with the other. Contractor is, free to perform the above-described services for any other person
or business, so long as this does not interfere with Contractor's satisfactory and timely
performance of services for County under this agreement.
6. S ubcon tracts. Contractor shall not enter into any subcontract with any subcontractor who has
been debarred from performing work by any Agency of the United States Government or by
the State of Florida. Contractor shall be fully responsible for the acts or omissions of
Subcontractors, and of persons either directly or indirectly employed by them. At no time
shall any contract or agreement between Contractor and a subcontractor be construed as a
relationship, formal or informal, between the subcontractor and County.
7. Contractor's, Guarantee. Contractor guarantees all work performed for a period of one (1) year
from the date of final acceptance of all work required by the bid proposal and Work Write-Up/Scope
of Work, Contractor warrants to the owner and County that all materials and equipment used in the
work will be new and free of defects, unless otherwise specified, and approved in advance by an
authorized representative of County, All manufacturers' and suppliers' written guarantees and
warranties covering such materials and equipment shall be furnished to the owner or SHIP project
household. Contractor agrees to correct any defects due to faulty workmanship, materials or
equipment and shall pay for or repair any damage to other work resulting there from for a period of
one year from the,date of final acceptance of the permitted work.
8. Commencement of'Le nrient ofWork. Contractor warrants good title to all materials, supplies and equipment
incorporated in the work and warrants that it is free from any claims, liens, or charges, and that
Contractor nor any other person, firm, or corporation, shall have any right to put a lien upon the
premises or materials, supplies or equipment. Contractor must contact the homeowner within five
(5)days of receiving a Notice to Proceed and must complete all work within 180 days of receiving
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said Notice. Contractor shall contact the SHIP Project Manager upon notice of the event giving
rise to the need for additional days beyond 180. Additional days may be granted upon mutual
written agreement between Contractor and County via a change order.
9,. Protectionu f Work and . Contractor shall be responsible for initiating, maintaining, and
supervising all safety precautions and programs in connection with the work and complying with
all applicable laws,ordinances, rules, regulations. Contractor shall take all reasonable precautions
for the safety of, and shall provide all reasonable protection to prevent damage, injury, or loss to
(1) all, employees on the work, site and other affected persons, (2) all work and materials and
equipment at the site, and(3)other property at the site. Any damage or loss to any property caused
in whole or in part by Contractor, Subcontractor, or employees, shall be remedied by Contractor
and County shall be held harmless.
10.Q11 . Any change orders must be approved in writing by the homeowner,
occupant if applicable, Contractor, and SHIP Project Manager with review and sign off by the
SHIP Program Director, prior to the commencement of such work. Any change order or work
waiver commenced prior to authorization shall be considered unauthorized work and will not be
reimbursed by County. If final invoice from Contractor exceeds the Proposal amount, and no
change order was approved, the invoice will be approved for only the amount quoted in the
Proposal.
I Comnipgasation.Upon issue of permit,Contractor,at their discretion,can submit invoice for twenty-
five percent (25%) of approved price as stated in the accepted bid proposal and confirmed in the
Award of Bid and Notice to Proceed. This initial invoice will be deemed a progress payment. A
copy of the issued permit and any material receipt(s) must accompany invoice. Contractor, at
their discretion, can submit invoice for fifty percent (50%) of contract price upon delivery of all
required job materials to job site. Verification of material delivery, good condition of materials,
and assurance that all materials are secured at job site will be determined and documented by theirs
County's SHIP Project Manager. Upon completion of the work, Contractor shall submit final
invoice for twenty-five percent(25%)of approved price as stated in the accepted bid proposal and
confirmed in the Award of Bid and Notice to Proceed. Any increases,to the original bid proposal
must be submitted in writing via a change order and require advanced approval by the SHIP Project
Manager and SHIP Program Director. The SHIP Project Manager, Contractor, and Owner shall
inspect, and approve in writing, the work prior to final completion. The Contractor shall deliver
to the Owner a complete release of all claims for labor and material arising out of this Agreement
and a final closed permit will be required with final invoice.
Contractor invoices will be processed for reimbursement upon verification that all conditions
under the agreement have been met. Payments will be made according to the Florida Local
Government Prompt Payment Act, Sections 218.701-218.80, Florida Statutes. Contractor shall
submit to the County an invoice with supporting documentation in a form acceptable to the Clerk.
Acceptability of the invoice to the Clerk is based on generally accepted accounting principles and
such laws, rules and regulations as may govern the Clerk's disbursal of funds. Invoices shall be
sent to the County's Social Services Department who will review the documents and route them
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to appropriate County Staff for approval. Upon receiving all required approvals, the invoice(s)
will be forwarded to the County Clerk's office for payment. After the prime contractor has
received payment, they must release payment to their subcontractors and suppliers within 30 days
of either when payments became due after furnishing labor or materials, or after the request for
payment was received; whichever is, later.
12. 1 ndenmif ication. Contractor agrees to be solely responsible, and shall hold harmless the County,
its officers, directors, and employees for any and all claims brought against either Contractor or
County,or for liabilities incurred by County as a result of actions or omissions by the Contractor,
whether under Workers' Compensation laws, or under any other federal, state, or municipal laws,
rules or regulations which may be applicable, or any other set of circumstances not specifically
addressed herein.
13. Insurance, The Contractor shall obtain insurance as specified and maintain the required insurance
at all times that this Agreement is in effect. In the event the completion of the project (to include
the work of others) is delayed or suspended as a result of the Contractor's failure to purchase or
maintain the required insurance, the Contractor shall indemnify the County from any and all
increased expenses resulting from such delay.
The coverage provided herein shall be provided by an insurer with an A.M. Best rating of VI or
better, that is licensed to do business in the State of Florida and that has an agent for service of
process within the State of Florida. The coverage shall contain an endorsement providing sixty
(60) days' notice to the County prior to any cancellation of said coverage. Said coverage shall be
written by an insurer acceptable to the County and shall be in a form acceptable to the County.
Contractor shall obtain and maintain the following policies:
A. Workers'Compensation insurance as required by the State of Florida, sufficient to respond
to Florida Statute 440.
B. General Liability Insurance with limits of$300,000 combined single limit
C. Comprehensive Business Automobile and Vehicle Liability Insurance covering claims for
injuries to members of the public and/or damages to property of others arising from use of
motor vehicles, including onsite and offsite operations, and owned, hired or non-owned
vehicles,with$200,000 per person,$300,000 per Occurrence, $ 200,000 Property Damage
or$300,000 combined single limit.
D. Commercial General Liability Insurance, including Personal Injury Liability, covering
claims, for injuries to members of the public or damage to property of others arising out of
any covered act or omission of the Contractor or any of its employees, agents or
subcontractors or subcontractors, including Premises and/ or Operations, Products and
Completed Operations, Independent Contractors; Broad Form Property Damage and a
Blanket Contractual Liability Endorsement with limits of$300,000 combined single limit,
E. County shall be named as an additional insured with respect to Contractor's liabilities
hereunder in insurance coverages identified in Paragraphs, C and D.
F. Contractor shall require its subcontractors to be adequately insured at least to the limits
prescribed above, and to any increased limits of Contractor if so required by County during
the term of this Agreement. County will not pay for increased limits of insurance for
subcontractors.
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G. Contractor shall provide to the County certificates of insurance or a copy of all insurance
policies including those naming the County as an additional insured. The County reserves
the right to require a certified copy of such policies upon request.
U If the Contractor participates in a self-insurance fund, a Certificate of Insurance will be
required. In addition, the Contractor may be required to submit updated financial
statements from the fund upon request from the County.
14. Nondiscrimination. The Contractor and County agree that there will be no discrimination against
any person, and it is expressly understood that upon a determination by a court of competent
jurisdiction that discrimination has occurred, this Agreement automatically terminates without
any further action on the part of any party, effective the date of the court order. Contractor agrees
to comply with all Federal and Florida statutes, and all local ordinances, as applicable, relating to
nondiscrimination. These include but are not limited to: 1) Title V11 of the Civil Rights Act of
1964 (PL 88-352) which prohibits discrimination in employment on the basis of race, color,
religion,sex or national origin; 2)TitIc IX of the Education Amendment of 1972, as amended(20
U&C ss. 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; 3)
Section 504 of the Rehabilitation Act of 1973, as amended (20 USC s. 794), which prohibits
discrimination on the basis of disability; 4)The Age Discrimination Act of 1975, as amended(42
USC ss. 6101-6107)which prohibits discrimination on the basis of age; 5)Thc Drug Abuse Office
and Treatment Act of 1972 (PL 92-255), as amended, relating to nondiscrimination on the basis
of drug abuse; 6�)The Comprehensive Alcohol Abuse and Alcoholism Prevention,Treatment and
Rehabilitation Act of 1970 (PI, 91-616), as amended, relating to nondiscrimination on the basis
of alcohol abuse or alcoholism; 7) The Public Health Service Act of 1912, ss. 523 and 527 (42
USC ss. 690dd-3 and 290ee-3), as amended, relating to confidentiality of alcohol and drug abuse
patient records; 8)Title VIII of the Civil Rights Act of 1968 (42 USC s. 3601 et seq.),as amended,
relating to nondiscrimination in the sale, rental or financing of housing; 9) The Americans with
Disabilities Act of 1990 (42 USC s. 12 101 Note), as may be amended from time to time, relating
to nondiscrimination on the basis of disability; 101) Monroe County Code Chapter 14, Article 11,
which prohibits discrimination on the basis of race, color, sex, religion, national origin, ancestry,
sexual orientation, gender identity or expression, familial status or age; and 11) Any other
nondiscrimination provisions in any Federal or state statutes which may apply to the parties to, or
the subject matter of, this Agreement.
15. Florida Public Records Law IElorida 'statute 119.07 Contractor must comply with Florida
public records laws,, including but not limited to Chapter 119, Florida Statutes and Section 24 of
article I of the Constitution of Florida, The County and Contractor shall allow and permit
reasonable access to, and inspection of, all documents, records, papers, letters or other "public
record" materials in its possession or under its control subject to the provisions of Chapter 119,
Florida Statutes, and made or received by the County and Contractor in conjunction with this
Agreement and related to Agreement performance. The County shall have the right to unilaterally
cancel this Agreement upon violation of this provision by the Contractor. Failure of the Contractor
to abide by the terms of this provision shall be deemed a material breach of this Agreement and
the County may enforce the terms of this provision in the form of a court proceeding and shall, as
a prevailing party, be entitled to reimbursement of all attomey's fees and costs associated with
that proceeding. This provision shall survive any termination or expiration of the Agreement.
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The Contractor is encouraged to consult with its advisors about Florida Public Records, Law in
order to comply with this provision.
Contractor shall maintain all books, records, and documents directly pertinent to performance
under this Agreement in accordance with generally accepted accounting principles consistently
applied, Each party to this Agreement and their authorized representatives shall have reasonable
and timely access to such records of each other party to this Agreement for public records and
auditing purposes during the tenn of the Agreement and for five(5)years following the termination
of this Agreement. If an auditor employed by the County or Clerk determines that monies paid to
Contractor pursuant to this Agreement were spent for purposes not authorized by this Agreement,
the Contractor shall repay the monies together with interested calculated pursuant to Section 55.03
the Florida Statutes, running from the date the monies were paid to Contractor.
Pursuant to F.S. 119,070 1, Contractor and its subcontractors shall comply with all public records
laws of the State of Florida, including but not limited to:
a. Keep and maintain public records required by Monroe County in order to perform the service.
b. Upon request from the public agency's custodian of public records, provide the public agency
with a copy of the requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided in Florida Statutes, Chapter 119
or as otherwise provided by law.
c. Ensure that public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed except as authorized by law for the duration of the
Agreement term and following completion of the Agreement if the contractor does not transfer the
records to the public agency.
d. Upon completion of the Agreement, transfer, at no cost, to Monroe County all public records
in possession of the contractor or keep and maintain public records required by the public agency
to perform the service. If the contractor transfers all public records to the public agency upon
completion of the Agreement, the contractor shall destroy any duplicate public records that an,-
exempt or confidential and exempt from public records disclosure requirements. Ifthecontractor
keeps and maintains public records upon completion of the Agreement, the contractor shall meet
all applicable requirements for retaining public records. All records stored electronically must be
provided to Monroe County, upon request from the public agency's custodian of records, in a
format that is compatible with the information technology systems of Monroe County.
If the contractor does not comply with the County's request for records, the County shall enforce
the public records Agreement provisions in accordance with the Agreement notwithstanding the
County's, option and right to unilaterally cancel this Agreement upon violation of this provision
by the Contractor. A Contractor who fails to provide the public records to the County or pursuant
to a valid public records request within a reasonable time may be subject to penalties under Section
119.10, Florida Statutes.
Contractor shall not transfer custody, release, alter, destroy, or otherwise dispose of any public
records unless or otherwise provided in this provision or as otherwise provided by law.
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IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119,FLORIDA STATUTES,TO THE CONTRACTOR'�S DUTY TO PROVIDE
PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE
CUSTODIAN OF PUBLIC RECORDS, BRIAN BRADLEY, AT (305) 292-3470, Lwadivy--
jut Llaq-41 monroccoun fli., n, c/o Monroe County Attorney's Office, 1111 121h St., Suite 4081
Key'We FL 33-040.
16. Disa&Yrm egents and D—_1sputcs, In the event that either Contractor or County commence an action
for damages, injunctive relief, or to enforce the provisions of this agreement, and either party
prevails in any such action, the prevailing party shall be entitled to an award of its reasonable
attorneys' fees and all costs incurred in connection therewith as determined by the court in any
such action.
IT Governing LaW. This Agreement shall be governed by and construed in accordance with the
laws of the State of Florida applicable to Agreements made and to be performed entirely in
the State. In the event that any cause of action or administrative proceeding is instituted for
the enforcement or interpretation of this Agreement, County and Contractor agree that venue
shall lie in the 16 th Judicial Circuit, Monroe County, Florida.
18. As5igninent. This agreement may not be assigned without prior written consent of both parties.
This agreement will be binding upon, and will inure to the benefit of, each party's permitted
successors and assigns.
19. Severabiliv. The parties agree, that the covenants of this agreement are severable and that if any
single clause or clauses shall be found unenforceable, the entire agreement shall not fail but shall
be construed and enforced without any severed clauses in accordance with the terms of this
agreement,
20. Duration and 'I"'ermination. If the SHIP Project Manager finds the materials fumished, work
performed, or the finished product are not in reasonably close conformity with the plans and
specifications and have resulted in an unacceptable finished product, the affected work or
materials shall be removed and replaced or otherwise corrected by and at the expense of
the Contractor in accordance with the SHIP Project Manager 's, written orders. If Contractor
defaults or neglects to carry out any work in accordance with this agreement or fails to perform or
comply with any provision of this agreement, the County may, after written notice to Contractor,
make good such deficiencies and may deduct the cost incurred from the payment due to Contractor
and/or County may terminate the contractor's services and take possession of the site and of all
materials, equipment, tools and construction equipment, and machinery owned by Contractor,
which were purchased with SHIP program funds, and may finish the work. If the expense of
finishing the work exceeds the unpaid balance to Contractor, Contractor shall be liable for payment
of the difference to County. Contractor and County can terminate the services contemplated this
agreement at any time for any reason upon 7 calendar day notice to either party. Contractor shall
be required to satisfactorily finish all work in progress prior to termination of the services. Failure
to do so by Contractor shall result in forfeiture of payment for any work in progress.
21- Notices. Any notice required or permitted under this agreement shall be in writing and hand-
d-e—fivered or mailed, postage prepaid, to the other party by certified mail, returned receipt
requested, to the following:
To the County: Roman Gastesi, Monroe County
Administrator
1100 Simonton Street, Room 2-205
Key West, Florida 33040
7
And: Monroe CountyAttorney's Office
I I I I 12'h Street, Suite 408
Key West, Florida 33040
And: Monroe County Social Services
1100 Simonton Street, Room 1-190
Key West, Florida 33040
For the Contractor: Spartan Electrical Contractor, LLC.
30371 Poinciana Rd
Big Pine Key, FL 33040
22. Examination and Retention of Contractor's Records. Contractor shall retain records relating to this
Agreement for four years after final payment is made this agreement. If an audit,litigation,or other
action involving the records is started before the end of the four-year period, records must be
retained until all issues arising out of the action are resolved,or until the end of the four-year period,
whichever is later. County,or any of its authorized representatives, shall have access to Contractor
records.
23. flea slings. The headings contained in this agreement are for reference purposes only and shall not
affect the meaning or interpretation of this agreement.
24. A reement Documents, This agreement consists of this Independent Contractor Agreement
grgqmqnLiAhM�—
(ICA), the Work Write-Up/Scope of Work, the bid proposal from the Contractor, the Award
of Bid, and Notice to Proceed. In the event of a conflict in terms between the ICA, Work
Write-UP/Scope of Work, and the bid proposal, the terms of this Agreement shall prevail.
25. Miscellaneous.
a. Force Majcure. Due performance of any duty or obligation hereunder by either party shall be
excused if prevented by acts of God, information providers or other service providers, public
enemy,war, terrorism, any accident, explosion, fire, storm, earthquake, flood, strike,computer
outage or virus, telecommunications failure, or any other circumstance beyond that party's
reasonable control.
b. Waiver or Consent. Any failure by either of the Parties to comply with any obligation,
covenant, condition, or agreement contained herein may be waived in writing by the party
entitled to the benefits thereof, but such waiver or failure to insist on strict compliance with
such obligation, covenant, condition, or agreement shall not operate as a waiver of or estoppel
with respect to any subsequent or other failure. To be effective, any consent must be in writing
and signed by an authorized representative of that party.
c. Independent Parties, Nothing in this Agreement shall be construed as creating a partnership,
joint venture, fiduciary, or agency relationship between the parties, or as authorizing either
party to act as an agent for the other. The parties to this Agreement are independent parties.
8
26. Attestations. Contractor agrees to execute such documents, as the County may reasonably require,
ions
including, but not being limited to, a Public Entity Crime Statement, an Ethics Statement and a
Vendor Certification Regarding Scrutinized Companies.
27. E-Verif y. Beginning January 1, 2021, in accordance with F.S. 448.095, the Contractor and any
subcontractor shall register with and shall utilize the U.S. Department of Homeland Security's E-
Verify system to verify the work authorization status of all new employees hired by the
Contractor during the term of the Agreement and shall expressly require any subcontractors
performing work or providing services pursuant to the Agreement to likewise utilize the U.S.
Department of Homeland Security's E-Verify system to verify the work authorization status of
all new employees hired by the subcontractor during the Agreement term. Any subcontractor
shall provide an affidavit stating that the subcontractor does not employ, contract with, or
subcontract with an unauthorized alien. The Contractor shall comply with and be subject to the
provisions of F.S. 448.095.
"THE REST OF THIS PAGE WAS INTENTIONALLY LEFT BLANK**
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IN "FITNESS WHERUF, County and Contractor have executed this Independent Contractor
Agreement as of the date first written above.
CONTRACTOR: ?artan 1`l wt l al C ntractor� LLC
Si gnat
Front Nan e & Tide
STATE OF FLORIDA
COUNTY OF MONROE
Subscribed and sworn to or affirmed) before me„ by means of hysical resence r online
notarization, on _ (Date) by(Name)_. �
He/She/They is (are) personal6�wri to me or has/Dave produced
--------(Type,—(Type of Identification) as identification..
_AA��V
�,.
NOTARY PUBLIC kctarY Puwk-State or=.cca
C rnrnlsston 4 HH 1?5657
My Comm,Expires mov 12,2Ct5
9onded through t4atfom i dltarr Assa^a
MONROE C NTY,
By: Shery _ Graham ��y'
Monroe County SHIP Program Administrator
STATE OF FLORIDA
COUNTY OF MONROE
Subscribed and sworn to (or affirmed) before me, by means of Kphysical presence or ❑ online
notarization, on (Date) by SHERYL L. GRAHAM. She is
personally ]mown to me or has produced
(Type of identification), as identi, c. tion.
� r
NOT RYFIJBLiC _ " ^ " " "�"" ""
Notary Public Efate of FW�
Maress N Sardoz
My Commission HH 103597
Expires 05114 5
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Tear, Driver ind Crood Studen�
20021EEP Artil-Lock Brakes and Driver and Passerger-side Airbag
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Policyholder inquiries
Ylou may calf Customer Service at 1-800-776-4737 to present inquiries or obtain information about colverage,and to
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Agent signature
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DEPARTMENT TENT OF FINANCIAL SERVICES DATE 12/11/202
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CERTIFICATE OF ELECTION TO BE EXEMPT FROM FLORIDA b ORKERS° CO PENSuAT'IO,N LA'
CONSTRUCTION INDUSTRY EXEMPTION
This certifies that the individual listed be ow has elected to be exempt from Floe da Workers'ers'Co rnperrs tuaarr law.
EFFECTIVE CRATE: 818/2026 EXPIRATION DATE: 6/2/2025
PERSON: JORGE L NODAL EMAIL: JN0 AL1220.JN'@GMAIL.CCfwt
FEIN. 921891315
BUSINESS NAME AND, ADDRESS:
SPARTAN ELECTRICAL CONTRACTORS LLC
0371 POINCIANNA RCAF
SIC PINE KEY, FL 2304
This certificate of election to be exempt ss NOT s license issued by the Department of Business and Professional
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DF'S-E2- %VC•252 CERTIRCATE OF ELECTuCIN TO BE EXEMPT E:01715934 OUESTIO0y S? t t31Df 413•1609
RULE 6E1.-6.612, P.A.C. REVpSED 01,2G23
Dow rina-Suzanne
From: Becker-Steven
Sent: Thursday, September 14, 2023 11:20 AM
To: info@tomkinselectric.com; domesticelectricllc@gmaii.com;jwoodselectric@gmail.com;
ac.c1c.closs@gmail,com; info@alphaelectrickw.com
Cc: Brouillette-Marie
Subject: Leto - Surnmerland Key - ElectricaI` Quote Request
Attachments: Insurance Requirements.pdf; Non-Collusion Affidavit Send.pdf; Vendor Certification
Regarding Scrutinized Companies Lists.pdf; Scope of Work AC.pdf, Quote Sheet.pdf
To All Licensed Contractors:
Monroe County Social Services is,the locail administrator for the State Housing Initiatives Partnership Program (SHIP). The
program is grant funded and projects are expected to be awarded and continue until available funding is exhausted.
Contractors are invited to examine the submitted Scope of Work and Quote Sheet for each proposed job and encouraged
to attend a site visit on the date and time specified' below, A Site visit will be available as scheduled to allow first-hand
examination of the proposed work and worksite. Contractors will have an opportunity to look over the proposed work
site, determine the materials needed, and develop a competitive quote for the required work to be
completed. Contractors will then be given seven (7) calendar days, to include holidays, from the site visit date, to then
tender a qluote. Please sign, notarize, and return with quote, the originals of the Non-Collusion Affidavit and the Vendor
Certification Regarding Scrutinized Companies Lists documents.
All quotes must be received by: 22 September 2023
Contractors must possess all licensures and insurances applicable to the proposed work, see attachment.
Please find the attached Scope of Work and Quote Sheet for:
Name: Darold and Elmira Leto
Address: 287 N Airport Drive, Surnmerland Key, FL 33042
Site Visit Date: 15 September 2023
Site Visit Time: 13:00— 15:00
Additional Scope of Work and Quote Sheet will be ava�ilable on scheduled site visit dates.
Mail Completed quote to: Monroe County Social Services
Attn: SHIP/Project Manager 11
1100 Simonton St, Suite 1-190
Key West, FL 33040
Alternatively, send quote via
,Vrr
E-Mail: bec�(er-stevenLrLrriior"d,ir"oec oL ir,[t. fl,',!"',1v
Or FAX: (305) 292-4410
Please direct all questions to the Monroe County Social Services office,via telephone at (305) 292-4419 or, by email
b e c p,(.,e r
Thanks,
Steven Becker
Monroe County Social Services
Project Manager 11
Historic Gato Buiiding
1100 Simonton Street
Suite 1-196
Key West, Florida 33040
(305)292-4419-Telephone
Becker-steven@monroecountv-fl.Rov
I'lease note:Florida has it very broad public records law.Most written communications to or from the County regarding County business are public record,
available to the public and 11le(fia up�oli request,Your e-nail communication may be subject to public disclosure.
2
Monroe County State Housing Initiatives Partnership (SHIP) Program DATE: 6/21/23
Social Services Dept. NAME: Leto
1100 Simonton Street, Ste. 1-190 ADDRESS: 287 Airport Drive
Key West, FL 33040 CITY/ZIP. Surnmerland Key
Office: (305)292-4419/ Fax: (305)292-4410 lRehabilitation 330421
Required Measures-Per Scope of Work MATERIALS LABOR
Airconditioning System
Labor $ 5,000.00
Misc Materials $ 2,000.00
Equipment $ 7,500.00
SUB TOTAL $ $ 14,500.00
DISPOSAL FEE
PERMITS
ENGINEERING FEE
SUB TOTAL $ _J, 14,500.00
GRAN 00.00
Contractor/Company Name: All Star Air Solutions
Contractor Signatuire: Steven Leto/Jason Heaton
Date: 08/09/23
Examine the attached Scope of Work for specific details.
SPENDING LIMIT: $14,500.00
Please submit quotes by:ASAP I
Contractors are responsible for taking their own measurements.
jAny deviations from final bid will require a pre-approved Change Order Request.
SHIP Coordinator:
DATE ACCEPTED:
Applicant Name: Leto, Dairold and Elmira
SHIP Strategy-Rehabilitation
Job No..,09-6900-22
Monroe County
State Housing Initiatives Partnership Program (SHIP)
1100 Simonton Street, Ste 1-190
Key West, F1, 33040
WORK WRITE-UP / SCOPE, OF WORK
NAME : Darold and Elmira Leto
PROJECT ADDRESS : 287 N Airport Drive, Surnmerland Key, FL 33042
TELEPHONE : (305) 797-6900 Site Built: 1956
GENERAL REQUIREMENTS
DISCLAIMER
All work specified may not be conclusive. All measurements and quantities in this Work Write-
Up/Scope of Work (SOW) are approximate. Prior to bid submittal, all contractors are required to
verify exact measurements, sizes, and quantities and to know job conditions and to immediately
notify Monroe County Program Staff of any other necessary work required to achieve quality
finished products that meet or exceed applicable specs and codes. The specified items in this SOW
do not preempt any current applicable codes enforced by the appropriate code authority having
jurisdiction.
PERMITS AND LICENSES
Contractor shall obtain, pay for, and post, on site all permits and licenses necessary to complete
this project, Contractor and subcontractors must have current licenses required by the State,
County, and City work is being performed in. When applying for permits, Contractor shall submit
in addition to a copy of this SOW, a detailed drawing of all rehabilitation work and any required
engineering work that is required for structural aspects of this job including but not limited to,
nailing schedules, fasteners, structural loads, etc. Contractor shall obtain a residential
alteration/reno,vation/rehabilitation permit unless otherwise approved by the Monroe County
Program Staff.
CODE COMPLIANCE
All materials and methods of construction related to work performed on this project must comply
with locally adopted code requirements and must meet with the approval of local code enforcement
officials.
JOB SITE WORK WRITE-UP
A Job Site Work Write-Up shall always be posted with the building permit while work is, in
progress. This Work Write-Up shall be used by all code enforcement officials,and other interested
parties, to review the SOW and work being performed on the project.
JOB SIGN IN FRONT YARD
Contractor must securely position a project sign in the front yard and in view of the street.
Applicant Name: Leto, Darold and Elmira
SHIP Strategy-Rehabilitation
Job No.:O9-6900-22
VERIFY MEASUREMENTS, SIZES AND QUANTITIES
All measurements, sizes, and quantities in this SOW reference a cost allowance. The Contractor
is responsible for verifying exact measurements, sizes, and quantities prior to submitting a quote.
Change Orders will NOT be approved for mistakes made in measurements, sizes, and quantities
for those items readily accessible to Contractor to verify.
COST ALLOWANCES
When specifications in this SOW refer to a cost allowance, the Contractor is to allow the
homeowner to select the final product to be installed, providing the total cost of the product,
including taxes, delivery fees, set up fees, and any necessary accessory items, does not exceed the
overall allowance. The final product selected must meet the quality standards specified in this
SOW. Horneowners shall select all items and products from Contractor's samples and/or
recommended suppliers.
WORKMANSHIP AND MATERIAL, STANDARDS
Contractor is to perform work specified in this SOW in the HIGHEST QUALITY,
EXCEPTIONAL manner using specified, approved materials or pre-approved equals. Materials
must also (I) be highest quality, (2) be installed in accordance with manufacturer's specifications,
and (3) meet requirements of all code enforcement inspectors. All materials must be new. Used
and/or damaged materials will not be accepted and must be replaced by Contractor at no additional
cost to the County or homeowner.
SCHEDULING OF WORK
Contractor to schedule work between ,8:00 am and 6:00 pm Monday through Friday. Requests to
work before or after these hours, and on weekends, must be approved by the homeowner, and be
allowed by City/County code/ordinance. Work requiring a Compliance Inspection by Monroe
County Program Staff can ONLY be performed between 8:00 am and 5:00 Monday through
Friday. The Contractor is solely responsible for scheduling and coordinating subcontractor work
assignments.
COMPLIANCE INSPECTIONS
Contractor is required to call Monroe County Program Staff for inspection of all work that will be
concealed from view following completion of work on that item. For example, these inspections
frequently include,but are not limited to,(1)inspection of footings,(2)inspection of roof sheathing
prior to installation of new felt and shingles and (3) inspection of repaired flooring prior to
installation of new sub-floor,underlayment,and floor coverings. Contractor must check each spec
to see if a Compliance Inspection is required. Work that has been concealed without a Compliance
Inspection may result in payments delays or denials.
PROTECT HOUSE CONTENTS FROM DAMAGE DURING WORK
Contractor must take steps to protect house and contents from damage during project. Contractor
is advised to use drop cloths to protect furniture, appliances, entertainment systems, and other
house contents. Contractor shall move furniture and appliances out of, and back into, work areas
2
Applicant Name: Leto, Darold and Elmira
SHIP Strategy- Rehabilitation
Job No.:09-6900-22
once work is complete. Contractor shall not leave furniture, appliances, clothing, or other house
contents unprotected or outside house during job.
REPAIR DAMAGE CAUSED TO PROPERTY DURING WORK
Contractor is responsible for professionally repairing or replacing building and site components
and/or contents, which may become damaged solely due to construction activity, at no additional
cost to homeowner or County. This may include, but is not limited to, all incidental repairs,paint
touch-up,chipped tiles,damaged wood, broken glass,etc.,which occurs because of the contracted
work.
LEAD BASED PAINT EVALUATION
For homes built in 1978 or earlier, there may be surfaces that still contain lead paint. The
Contractor shall provide an evaluation of the components which may include risk assessment, lead
hazard screening, lead-based paint inspection, paid testing, or a combination of these to determine
the presence of lead-based paint hazards or lead-based paint in accordance with federal standards
(24 CFR Part 35). Tile evaluation for LBP or LBP hazards shall be conducted by a person who is
licensed or certified to perform such activities. Contractor will provide Monroe County Program
Staff an evaluation report PRIOR to the commencement of any rehabilitation work, if applicable.
PRIMING BARE WOOD
The exposed faces of all newly installed wood, and all wood scraped down to bare wood, must be
primed with an appropriate primer for the environment/situation.
CAULKING WOOD
Caulking, if any, must occur only after primer has been applied to the area being caulked and prior
to the installation of any paint.
CONCEALMENT OF NEW WIRING AND PLUMBING
All new electrical wiring and plumbing lines shall be installed so they are concealed from view
inside stud walls, under flooring, and in attics, etc. Unless otherwise approved in writing by
homeowner and Monroe County Program Staff, surface-mounted wiring, or wire molding and
conduit, are not permitted.
INSULATE EXPOSED WALL CAVITIES
All exposed exterior wall cavities that are to be enclosed by a new wall surface material are to
have R-1 I insulation installed in the cavity before the new wall surface material is installed.
REDUCE AIRBORNE DUST DURING CONSTRUCTION
Contractor must take steps necessary to reduce and contain airborne dust created during
construction, demolition, and removal of paint, if applicable. Wet scrape surfaces if removing
paint. DO NOT use electric sanders or torches if removing paint. Contractor and workers are
strongly encouraged to wear protective clothing, respirators, and eyewear, and to follow all
appropriate safety and hygiene procedures approved by OSHA.
3
Applicant Name: Leto, Darold and Elmira
SHIP Strategy-Rehabilitation
Job No.:019-6900-22
CONTINGENCY
The County reserves the right to add up to ten percent (10%) contingency to the total cost of the
SOW and/or original bid for items which may be discovered by the Contractor during the project.
Discoveries after work commences such as, but not limited to, hidden mold,rotted wood,damaged
wiring behind walls, leaks, etc,, must be included as Change Orders and approved in advance, in
writing, by Monroe County Program Staff PRIOR to any work being performed by the Contractor.
GENERAL CLEAN-UP
Contractor to provide clear and safe passageways in, out, and around structure during the project.
Contractor to,remove debris and building materials from in and around structure being repaired to
a legal dump site on a regular basis and at the end of the project. Illegal dumping will NOT be
tolerated. In progress,and final clean-up can include, but is not limited to,damp wiping, sweeping,
mopping, and vacuuming.
GENERAL WARRANTY
Materials installed, and work performed, shall have a minimum one-year Contractor warranty
from the date of the issuance of a Certificate of Completion/Certificate of Occupancy issued by
the Building Department, or as mutually agreed upon by Monroe County Program Staff and the
Contractor where there may be a question of dispute regarding the completion of the agreed upon
work.
PROGRESS AND PAYMENT INSPECTIONS
Contractor must submit an official payment request to the Monroe County Program Staff on forms
approved and/or supplied by the Monroe County Program Staff. This payment request must be
submitted to Monroe County Program Staff at least one day ahead of desired inspection date.
Payment inspections will be scheduled on a first come, first scheduled basis.
"THE REST OF THIS PAGE WAS INTENTIONALLY LEFT BLANK**
4
Applicant Name: Leto, Darold and Elmira
SHIP Strategy- Rehabilitation
Job No.:09-6900-22
SCOPE OF WORK- INTERIOR AND/OR EXTERIOR- SHIP
REQUIRED MEASURES:
Relocate Air Conditioning Electrical Supply -
a Relocate power supply for air handler(s) and condenser(s) as necessary to
homeowner's and air conditioning installer's instructions
* Ensure power supply for air handler(s) and condenser(s) meets manufacturer
specifications
* Installation and materials used shall comply with all building codes, manufacturer
requirements, and best practices
* If necessary, fire caulk shall comply to local building and fire ordinance/codes
* Interior wall finishes will be restored to as close to the original finish as possible.
Surface seating will be done with the appropriate primer to finish
Repair(Relocate) Faulty Circuits -
• Troubleshoot/repair two dead duplex receptacles
o Relocate one duplex receptacle as necessary to homeowner's instructions
• Troubleshoot/repair two ceiling light circuits
• Installation and materials used shall comply with all building codes, manufacturer
requirements, and best practices
• If necessary, fire caulk shall comply to local building and fire ordinance/codes
• Interior wall and ceiling finishes will be restored to as close to the original finish
as possible. Surface sealing will be done with the appropriate primer to finish
/2-3
Contractor Signature Date
Joqe, KApaa�
Contracto ripl,ed Name
�4e "ices Representative Date 1
5
............
Spartan Electrical Contractor LLC
30371 poincianna rd
Big pine key FI 33043 ESTIMATE
Monroe County L. C-lo C. l4ke probtu-,
1100 Simonton st Estimate# 0000001
Suitel-196
Key west F] 33040 Estimate Date 08/22/2023
Item Description Unit Price Quantity Amount
Service Install new 60 amp non rated disconnect for new ac 550,00 1.00 550.00
system.New wires and new breaker.
Hours Miscellaneous el'ectrical.light fixtures some troubleshooting 150,00 6.00 900.00
of some electrical circuits.
1* install new lights in dining room.
2*Troubleshoot inoperable receptacles
3*Troubleshoot circuits in panel that keep tripping.
Fo Q—
NOTES: Elmira Leto
287 airport dr north
Surnmerland key ,Fl 33042
ALL PERMIT FEES PAID BY OWNER or(Monroe county ship program)
Subtotal 1,450.00
Total 1,450,00
Amount Paid 0,00
Estimate 450.00
-7J
BOARD OF COUNTY—CONIMISSIONERS
County of Monroe Nhv�)r Craig(',,ties, Dimi ici
The Florida Keys ���m M arorfl,o mem HA ICE T-iI R a�a•hoiea, I)Istria S
�Mwr eH".I Ancolne D tnc:
4> Jr:nw "K schoVY. Dkuicm:'
David trier^, t)'siriLA 4
Monroe COU]It.��
State Housing Initiatives Partnership Progtwam (SHIP)
1 100 Simonton Street, Ste 1-190
}icy West, FL 330,40
Award of Bid
id
Date: 9/27/23
,Job Number: 08-6900-22C
C'fient: Darold and F"I mmiram Leto �
2 1 y � � �
,.rmmta ���lttm�au���;; '"�7 '1,irma��rt C)m-lvs�, Scmttmmmmem-lamrmr8 B'�c� t�"1, �:�f�t`� �
Contractor/Vendor: Spartan Electrical C'cmntractmmr,
Date and Amount of 11id. 8/22/2 3 1,:,450.00
Comments:
r'n email was sent on C 9/27/3 to approximately 5 contractors.rs. Zcro (0) clt,tc.rteS ', ere received. The cltmc.mte
received was solicited by the c:hems, Mr. and Mrs. l.,c,tc.m, °l"lme price quoted for all work listed in the Scope
cml"''vm oi'k was S 1,450.00,
-z
Steven Becket` Date
Pramjec't Manager 11
r �
r
dM�
lC4m7jlw:Lcm;w�lv'eamt�
Sr Administrator 1"Prcm'raammms and Comp]iance
Sheryl Graham Date
MC SHIP dnministraator
County : � BOARD tit t_r1�trNT c'��"'�;c;NUSSIca�t�t�RS
l4'laiytar�"raid,�."arr��. Ili�tria;k r
e Florida Kos � � w b,A�itr 1'r""1`eM H dIy %I sd.ill R-CIt+; fI Disto'i l 5
% inccflo Lincoln,Chi F.r��t
Jar wu kti ScIt9aH,Di uio 3
i�- Da%id Rice.Dktril 4
i 0tit1.0e COItnty
State Hclusina Initiatives Partnership Program (SHI 'i
1 100 Sirtic7nt011 Street, Ste 1-190
Key West, FL 33040
Notice to Proceed / Award ofBid
Date: 9/2I/2
job Number: 08-6900-22C
Applicant: Darrow a ncl 1.1mirar 1.,, to
job Address: '2 T N Airpoh t HVC, Sr.rrilrtterlarrtci Key, FL 33042 pe""
rarrtrac:tor/Vendc' r: SparrtLm Electrical Comnxtr�r•, 1.j,(,'.
Dahl alilcf Mraount oaf' id: 8/22/23 /S 1,450.00 ,"""'
'millHl'ents.
0171'atttrlarticrl , Slram.rRatra Electrical (""t:sr'rtrarcic7r, 1.t.CC'.s clrraatl, has tMrcnchosen to complete the a (cctric;:r]
prr.jec;t, 1rc;r the Scope of Work.
Steven Becker Date
Project Manager 11
SrKim Wilk7e'S-Wean Date
Administrator Programs and C"orr t)hancc:
Sheryl GrrAutm Date
MC SHIP Adminisiratcrr