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Item H3BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: May 16, 2007 Division: En i neering Bulk Item: Yes _ No X Department: Facilities Development Staff Contact Person/Phone #: Jerry Barnett X4416 AGENDA ITEM WORDING: Discussion and approval of alternatives for threshold inspection services at the Murray E. Nelson Government & Cultural Center. ITEM BACKGROUND: The Murray E. Nelson Government & Cultural Center was determined to be a threshold building due to the occupant content for the building exceeding 500 persons, and it will have an assembly occupancy classification that exceeds 5,000 s.f in area. A structural inspection plan is in place. Two proposals were received for the inspection services, PSI, Inc. for an estimated cost of $47,785.00, and ONMJ, Inc. for an estimate of $62,500.00. Work can be performed by Currie Sowards Aguila Architects as additional services, but the hourly rates suggest that it will cost more than PSI's price. PREVIOUS RELEVANT BOCC ACTION: On May 18, 2005, the BOCC granted approval of a contract for Professional Services to Currie Sowards Aguila Architects for the construction of the Murray E. Nelson Government & Cultural Center, and on November 15, 2006 the BOCC awarded the contract for construction to AFCO Constructors, Inc. CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATIONS: Staff recommends issuing a purchase order to PSI, Inc. in the amount of $47,785.00. TOTAL COST: N/A COST TO COUNTY: NIA BUDGETED: Yes X No SOURCE OF FUNDS: Fund 307 REVENUE PRODUCING: Yes _ No X AMOUNT PER MONTH Year APPROVED BY: County Atty OMB/Purchasmg Risk Management DOCUMENTATION: Included X Not Required DISPOSITION: AGENDA ITEM # Revised 11/06 MONROE COUNTY FACILITIES DEVELOPMENT M E M Q R A N D U M TO: David Koppel County Engineer FROM: Ann Riger, Contracts Facilities Developmer DATE: May 2, 2007 RE: Agenda Item — M.E.N. Threshold Inspection Services - Discussion AGENDA ITEM WORDING: Discussion and approval of alternatives for threshold inspection services at the Murray E. Nelson Government & Cultural Center ITEM BACKGROUND: The Murray E. Nelson Government & Cultural Center is determined a threshold building, and inspection services are required throughout the structural elements of construction. Staff received two proposals for the service, PSI, Inc. for an estimate of $47, 785.00, and ONMJ, Inc. for an estimate of $62, 500.00. In accordance to Purchasing Policy, purchases over $25, 000.01 are subjected to the competitive bid process. The bid process will cause costly delays in the construction of the building, and hiring the Architect for additional services, Currie Sowards Aguila Architects, will subject Monroe County to much higher hourly rates as indicated in their contract, and therefore cost a much greater amount than our lowest proposal. PREVIOUS RELEVANT BOCC ACTION: On May 18, 2005, the BOCC granted approval of a contract for Professional Services to Currie Sowards Aguila Architects for the construction of the Murray E. Nelson Government & Cultural Center, and on November 15, 2006 the BOCC awarded the contract for construction to AFCO Constructors, Inc. CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATIONS: Issue a Purchase Order in the amount of $47, 785.00 to PSI, Inc. Thank you. If you have any questions, please contact me at ext. 4439. AR AP% 4124k� Infonnatiut2 rEngk000fft t Ci'Q�g • resting March 13, 2007 Kevin G. Wilson, Project Manager Monroe County Facilities Development The Historic Gato Cigar Factory 1100 Simonton Street, Suite 2-216 Key West, FL 33040 (305) 797-1547 phone (305) 451-7069 fax -Key Largo (305) 295-4321 fax -Key West wilson-kevinmonroecounty-fl gov RE: Proposal to Perform Threshold Inspection Services Murray E. Nelson Government Center. 102050 Overseas Highway, Key Largo, FL PSI Proposal No. PO-395-700054 Dear Mr. Wilson: Professional Service Industries, Inc. (PSI) is pleased to submit the following proposal to perform threshold inspections services during construction of the subject project located in Key Largo, Florida. Our proposal includes a general discussion on our understanding of your project, the required construction inspection services,( including Threshold/Special Inspections), In addition our scope of services, unit fees and budgetary cost estimate are also attached. PROJECT INFORMATION We have received the threshold inspection plan, Geotechnical report and initial construction quantities and a construction scheduled. We understand the construction requiring our inspections will last approximately 10 months. �nan n' knl c..a--- , In order to perform the required services, PSI will provide a resident inspector at the job site representing the special inspector and to perform inspection services as required. During simultaneous work activities, PSI will provide an additional inspector on an as needed basis. PSI will provide experienced, technical personnel to perform necessary inspection and materials testing services in accordance with et project specifications. PSI QUALIFICATIONS PSI is a nationally recognized consulting engineering and testing firm providing integrated services in several disciplines, including geotechnical engineering, construction services, materials engineering & testing, roof & pavement consulting, asbestos management, and facilities consulting and engineering. We are a leader among the nation's independent testing organizations and rank among the country's largest consulting engineering firms. PSI's Miami office, which will provide the required inspection and testing services, is located approximately 60 minutes from your project site. PSI has good understanding of Monroe county requirements as well as understands the critical nature of the inspection and testing requirements for this prominent project. Our Miami staff includes registered professional engineers with significant construction inspection and testing experience in South Florida. Our technicians are ACI, trained/certified in their respective disciplines and our Miami office laboratory is annually inspected/certified by CMEC. Our Miami office has a staff of over 23 construction inspectors and testing technicians, all with direct radio communication with the Miami office, that are immediately available for dispatch to your project should construction activities require additional technicians to assist the lead technicians. PROPOSED SCOPE OF SERVICE AND FEES Based on our understanding of your project's requirements, we anticipate that the following inspection and testing services will be required during construction, some with full time on -site technicians and some with on -call engineering technicians. Our budget cost estimates are based on inspection and testing services performed during normal working hours Nm SCOPE OF SERVICES AND COMPENSATION The building classify as Threshold Buildings in accordance with the State of Florida Statutes. Therefore, a Special Inspector is required on the project to perform field observations of the structural components and building envelope. The scope of the special inspector typically includes perform steel reinforcement placement observations, monitoring concrete placements and monitoring the installation of the building envelope components. These services shall be performed in accordance with the Threshold Inspection Plan as prepared by the Engineer of Records. In order to perform the required services, PSI will provide a resident inspector at the jobsite representing the special inspector to perform inspection services as required. Professional Services: Provide a registered professional engineer to direct and supervise PSI's field and laboratory activities, perform periodic site inspections as construction requires or as directed by the Owner or his representative, review/evaluate test data and prepare construction inspection and testing reports to Owner, Architect, General Contractor, and Miami Dade County Building Inspection Department, per project requirements. We propose to accomplish the scope of our services on a unit price basis in accordance with the attached Budget Estimate enclosed herewith and incorporated into this proposal. PSI's total fees will only be determined by the actual amount of technical time spent on this project and the amount of laboratory testing performed. When returning the proposal, please complete the attached Project Data Sheet so that your file can be properly established. PSI appreciates the opportunity to offer our services and looks forward to working with you during the construction phase. Please feel free to contact us with any questions or comments at 305-471-7725. ly submitted, 7al �;6 ce Industries, Inc. Samu*ernandez Department Manager Attachments: Budget Estimate Project Data Sheet PROPOSAL AUTHORIZED ON THIS AUTHORIZED SIGNATURE: PRINT NAME AND TITLE: COMPANY NAME: Vamilonroy. Project Manager DAY OF , 2001 hrtornurtion 1p 7�) BRuizd on site to F ATTACHMENT-1 THRESHOLD INSPECTION SERVICES Murray E Nelson Government Key Largo, FLORIDA DESCRIPTION f UNIT 7 hrs each one Professional Engineer (Threshold Inspector) to attend meeting, make site visits review and siyntseai daily field reoorts UNIT `EST MATE T TAL ��. 850 EK49 Total Estimate1 S47,786 IRW Total Budget Estimate $47,786 GENERAL CONDITIONS I . PARTIES AND SCOPE Of W c ge Proetechn sronai Service Industries !nc. (hereinafter referred to as -PSI") shaft include said company or its particular division, subsidiary or affiliate per'orming the work Work Weans tthe specfic geoiechnicai, analytical, testing or other service to be performed by pSl as set forth in PSI's ldditional work ordered by Client shah also be subject to alese General Conditions- `Glenn" refers to the Rroposat. Clients acceptance thereof and these General Conditions. rn behg of another, Client represents and warrants that it is the duparty Damon or business entity ordering the work to be done by PSI. If Clier►t is ordering the work nssume5 sole responsibility, for detemnirhirq whether the Quantity arhd theamnat of Uie w f SW f o � Purpose � Of o� and directing said work Unless otherwise stated in writing, Client hose General Conditions to each and every third party to whom Chem transmits any p of PSt's work PS! siwe tnaveaftate no duty and fric�ent for Ctierd s ,mended purpose. Client shati commun,cate rosaf, Clients acceptannce thereof and these General Conditions. The ordering of work from PSI, or the rekance on of PSVs r9abw to any third party greater than float set forth in psis pro. hese General Conditions. regardiess of itte terms of any subsequently issued document. ' Y+ak strati constitute acceptance of the terms of PSts proposal and !. TESTS AND INSPEC'Tt=-. Client shall cause an tests and inspections of the site, materials and work performed by PSi or others to be finely and AM, SPecikcatians and contract documents and PSI's recommendations. No claims for Ions, or injury shah be pro" ��nl accordance with the bm have been so performed and unless PSt's mcommwndatiorns have been Wowed. C bnd col against PSI by Client or any third party urdess a1 tests and ianrns. suits, losses. cats and expertsuss, agrees ro indemnify, defend and hold PSI, i� officers, employees and agents harmless him �. immendabons are not so towed ex limited to, court cods and rnasorgtbie attorney s fees in the event tlrat all such tests and inspections are not so performed � rap Copt ro the adorn that suds failure is the result of the neg igencn, willful or w on ad or omission of PSI, its officers, agents or employees, subject to the tim- ation contained in paragraph 4. SCHEDULWG OF WORT. The services set forth in PSI s proposal and C acceptance will be aceompfished in a ' uOted. if PSI is required to delay commencement of the work or t, upon ember MQoirod to � or Q a p mom► by PSI personnel at the priers i the work reed by Client, to NNW the r PSI is M be equirements of third parties, interruptipng in itte InteRupt �° Proprest � its work as a result of cfgnges in the scope applicable and Payable by client pro0ross of �, or other poses beyond the nlrect reasorhab(e corrtrd ad PSI addifratat ACCESS TO SITE Crrerrt Mn arrange and provicharges de suph access ro the site as Is necessary for PSI b perform the work PSI steal take reasonabb measures and he site and any lmproven►errts located thereon as the restdl of its work or the use nt Its precaftm ro minimize damage to esNtes or regains PSI to restore the site ro forrrrer cortdtiorn. upon wrltteth e� however, PSI has not included in f6 fee the cost of restoration of damage which may occur. H Gift reMNW PSi WIN perkhrtn sups aftftW work as B necessary to do so and (dent agrees to par to PSI for the cost o W fi'S DUTY . NOTIFY E11PSI has t: CIWsstim represents and warrarnks tttM it lea advised PSI of any known or d hazardous W" and pollutants at any site at whidh PSI is n d0 wok herermder, and ttrdess PSI tines asstxned in writing the ►espon�ily of �q sltbtnrhoe nnh ant delfts, sir Wssas costs and bie mw k lines a con&ft pent agrees � defend, dy and save PSI harmless nd nastrftittg to or caused by contact with srrbsurlaee or latent f lines as r result d personal kquryr deelth a property tfannage occurrkng with rasped ro PSrs perfonnarhee of Ns work objects, sbnrdUM lines or conduits where the acdrd or potential presence and location thereof were not ronroebd to PSI by Cfrarnt. k RESPOII111111111 . PSI�s work 9M not include determinkrp, supervising or Impismenting the me&M ems, WKOQM S89tierm or b for ttwAralrnp, reporting o affedirtg bb uonditons carhuxrrdrtg heaMlh, safety a welhre. P'Sltis work or hlrse b procedwa of cornstrucft. PSI shah not be rsspornsi- kir from periomwnpe i:s work in accordance wflh the cwrttract douaxne►tts PSI has ro right or duty ifl stop cor�ractork work w+Y exetrsa cry contractor subconhelDr or sup- '� �n or PSt+s re�pat�. � ' � � � wtN be disposed ih Ott corr>pletlort or tffe best AN tkMArq or spechnerts wlp be disposed MYMHIT. ( sthaii be itwoiad once each marnih for work performed doming the prececfirhg period. Gent agrees to pay each invoice ivitlnirh Day interim on all amo Ifft invoiced and not pNd or ob(ected to for vald cause fn vtr ON within said thirty (30) day 06iod at Cie ►ate of »N+N (3O) � of iLt receipt Gent further sprees t rate Permitted under apPk" taw), wN paid. Dial agnnes to pay PS(s cost d coleddton d err amounts due and (19) Aenxrd per wawa (or the rnafturn Inter- ns PSI me not be boulim. o � � � �Or MVMV for CN vator agr �lr P slort wa ffAs to a nhedhatrirx' lien, or rec"foritsWon payrrnernt th (dent R PSI shah Me a Mil► WhNeW necessary to coW past due amotuks. fake to rtnake by anY third party. These Gen" Conciftiorne are notice. where required. 0. Whether !n tort. cwtract or otherwise, and whether luuown or urdetow" at the Dine.PaYn t 30 days of Woke shall constt t a release d PSI from any and aN dali ns wtieh Client may MfA1 "M. PSIS SERVICES WILL BE PERFORED, ITS RNDlNGS OBTAIN AND ITS REPORTS PREPARED iN ACCORDANCE WITH ITS PROPOSAL. CLIENT'S ACCEPTANCE THEREOF, THESE NERAL CONMM, AM D WITH GE FULLY ACCEPTED PRINCIPLES AND PRACTICK NI pMRMING ITS DINIWEY EXERCISED UNDER SUM CIRCUMSTANCES BY OF (TS PRORSft THIS WARRANi}f�SERVICK AUOF PSI WILL USE THAT DEGREE OF CARE AND SKILL MESS OR IMPLIED. STATEMENTS MADE IN PSI REPORTS ARE OPINIOIS BASED UPON 11rMU MNG AWAf$IT AND ARE NOT TO BE CONSTRUED OR AT7NS � � XI-D PSI OR ANY OF ITS PROFESSIONAL EMPLOYEES BE FOUND TO KAYE BEEN NEGLIGENT IN THE PERFORMANCE OF iTS WORK, OR TO HAVE MADE AND BRE NED ANY EXPRESS OR � WAS AEPRESENTATM OR CONTRACT; CLIENT ALL PARTIES CLAIMING THROWN CLIENT AND ALL PARTIES CLAIMING TO HAVE iN ANY WAY RELIED tPON PSIS WORK TEE THAT PSI MAXIMUM AGGREGATE AMOUNT OF THE LIABILITY OF PSI, iTS OF ICERS, QPLOYEES AND AGENTS SHALL BE LIMITED TO 525,000.00 OR THE TOTAL AMOUNT Of THE PYMip TO PSI FOR ITS WORT( PERFORMED WiTH RESPECT TO THE PROJECT WHICHEVER AMOINf T I,S GREATER. HE EVENT CLIENT IS UNWILLING OR UNABLE TO LIMIT PSI$ LIABILITY iN ACCORDANCE WITH THE PROVISIONS SET FORTH 0 THIS PARAGRAPH, CLIENT MAY, UPON WRITTEN REOUEST 3.IENT RECENED WITHIN FIVE DAYS OF CLIENT'S ACCEPTANCE HEREOF, INCITF�ISE THE LIMIT OF PSIS LUBIUTY iO f250,000.00 OR THE AMO(JNT OF PSrS ATEA, B LNG A INGCH) TO FOR PSI A RAN E OF ANENYTO AN ADDITIONAL AMO(1NT OF 5% OF THE TOTAL FEE' TO BE CHARGED FOR PSrS SERVICES. THiS CHARGE IS NOT To BE CON- NED AS BEING A CFiARGEFOR INSURANCE OF ANY TYPE, BUT IS INCREASED CONSi MTION FOR THE GREATER LIABILITY INVOLVED. IN ANY EVENT, ATTORNEY'S FEES EXPENDED 8Y iN CONNECTION WITH ANY CLAIM SHALL REDUCE TIE; AMOWT AVAILABLE, AND ONLY ONE SUCH AMOLXt WILL APPLY TO ANY PRaW W70N OF CLAIM, WORK HWHETER IN TORT, CONTRACT OR O THE O MAY 8E BRO(IGHi AGAINST PSI. ARISING FROM OR RELATED TO PSI. WORK, MORE THAN TWO YEARSµ" THE IATTON OF PS! S WORK HEREUNOEA, REGAROI ESS OF THE DATE OF DISCOVERY OF SUCH CLAIM. : Subjatx to tM toregoirq to gndarrhrrfy and ftold Me"i harmkss from &W against any and aN cull s. suits, costs and eOernses Including reasonable attor- MeS annd Court CO51s arlslrp out of PSrs rhegpgerhoa. C,Nunt shah provide the same pig Shah briny cry Silt dae►se of actorh, claim Or rrtirCNirn PSI, the MftWm to the extent of iLt tnegllgeru. in the event that Clia t or Cke o d M, tpaorhabie attorneys and wfUross fees and court costs ro the ex t! PSI s (� anion shah pay to PSI the cosh and expenses irtau by PSI to inves�6e, answer and prevail in such sulL dElWIIIATION: Tugs Agreement may the terminated M p ere» ►►ses a Prior *Thorn trace. in the ewit of ie ntirtaton. PSi shoo be compensated by CWM for ad services per - Cie dessionpl ate termlrgtort date, Linder c mpietionn of such services and records as are ruecaessary to ptaCa PSrs files in order atuUor prated I>PLOYESSltWT ESE FEES: PSCs employees shaff not be retained as expert witnesses except by separale, written agreement. Client agrees to pay PSI's legal expePSI, In the ev nses, admirtistrafive toss es pursuant to PSI s then curn9ft fee schedule for PSI ro respond to any subpoena- Client agrees not to hire PSI's MODY es except tin one Y� 1��g any projed throughmay had contact with said employee, Client shah PSI an am nt �eMploysels annuaeat Ckm l d hires I Psi employee *W PSI waiving other remedies it �' equal ro one-half of the sata►y, as ikptidated dam- ZAROOUS MATERUt.i: wing wed witM this agreement shall be construed or rrderpreled as reW*kV PSI to assume the SWW of an owner, operator genetaW Storer Rvnsporter, o disposal fatuity as those terms appear within RCRA or within ary Federal o State statute a regulation governing the generator transportation, LMUrurN Sion d Pew its.assumes hilt responsibility for conpNarnce with tfre previsions of RCRA and any other Federal or State statute or regulation govemfng the handling, treebnernt storage and disposal of its. WHNNS SEVERABLE: The parties have entered into this agreement in good faits, and it is the specific intent of the parties that the terms of these General Conditions be enforced as writ - the event any of the provisions of these General Cortditiorrs should be found to be unenforceableIRE A&, it shall be stricken and the remaining provisions sttal tic enforceable. wit may be amended, n WMW- Thisagreement for erminated on in entire �WiN m � PaTfiK and Cure are rho representations. warranties or undertakings made other chart as set forth herein. This N ng, synod by each of the parties hereto. I00.1 i (B) 2'O5 MONROE COUNTY WwEs DEVELopww MAR, 100 r~ MONROE UMV FAC pEVEC op MAR 0 O N , 0-00nW Ila w* M , cwmj ade J ' 11 To: Attn: Fax: Subject: Date: Pages: Attached 1 forwarded Thank you Monroe County Facilities Development Mr. Kevin Wilson Proposal Cover F as find a copy of the Revised Proposal for your perusal. A copy has been mall as well. From the desk of.... Joe Mincuul, P.E. Vice President O'Donnell, Naccarato, MIgnogno i Jackson, Inc. 321 15", Street, Suite 200 West Palm Beach, Florida 33401 Office. 561-835-9994 Fax 561-835-0184 March 08, 2007 Mr. Kevin Wilson Project Manager Monroe County Facilities Development The Historic Gato Cigar Factory 1100 Simonton Street, Suite 2-216 Key West, FL 33040 R° T1 Ica ❑ ❑ D RE: Upper Keys Government Center (Murray Nelson Government Center) Key Largo, FL Project No.: 900.498 SUBJECT: - _ .THRESHOLD INSPECTION SERVICES (REVISION 02) FAClLM DMOPMEW v � � We are pleased to submit the following revised proposal for structural inspection services as per the Florida Statute, Chapter 553, for the above -referenced project, our proposal is based on the information supplied by your office. This project consists of a threshold inspection for a 1-story, 14.,712 square foot church. The anticipated construction schedule for completion of the structural phase (building shelf and envelope) for the project is 6 % months. The field inspector will be on site on a part time basis when structural work is being performed. If the Contractor works overtime ,equiring our presence. we will invoice at 1.5 times the hourly rate. Sur fee for these services will be $80.00 per hour based on a 25-hour workweek totaling approximately $2,218.00 per week for m total estimated fee of $62,500.00. The total fee wig include the Project Manager billing one and a half hours eviewing and processing reports. Per week for RATE SCHEDULE Budding Inspector.............................380.00 /hour Project Mariner (P.E.) ...................$145.00/hour the Project Manager is required to attend pre -construction meeting(s), site visits etc., he will be billed on an hourly basis. syment is due upon receipt of services. If the structural phase of the project is completed for less than the above estimated time, we will invoice accordingly to the number of hours actually spent on the project. We will also adjust our fee accordingly if the project goes beyond the construction schedule. This fee does not include monies for inspecting the roof covering membrane, interior wall framing including the mechanical, electrical and plumbing (M.E.P.). The inspector's travel hme associated with this project will be billed on an hourly rate on a portal-to-portal basis with a three-hour minimum charge per visit Additionaily a three-hour charge per site visit, for travel time, will also be added for this project. Inspection time associated with re -inspections and/ or subcontractor delays will not be included in the above fee. The services will be referred to as re -inspection charges or `Additional Services" and will be provided for all-inclusive hourly rate of $80.00 per hour, with a three-hour minimum charge per site visit. . All inspections that are cancelled at the jobsite without prior notification will be billed at an hourly rate of $80.00 per hour Vr. Kevin Wllson March 08, 2007 'age 2 of 2 �• We will require all inspections to be placed with our office 24 hours prior to the scheduled service and no later than 12:00 pm. 7. The General Contractor is responsible to notify ONM&J to inspect the required building components before concealing the work. 9. Material testing will be provided by a testing agency retained by others. 9. All open invoices shall be paid In full before issuance of the "Letter of Compliance 10. in the event of any litigation arising from or related to the services provided under this agreement, the prevailing party will be entitled f>D recovery of all reasonable costs incurred, including staff time, court coats, attaney's fees and other related expenses. 11. The prevailing rates shalt be effective on January 1, 2007 and are expected to remain as stated through December 31, 2007. Should circumstance require ad�strnent to these rates prior to December 31, 2007, 30 days written notification shall be submitted in advance of the effective date of change. The General Contractor is JgM responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the work. O'Donnell, Naccarato, Mignogna & Jackson, Inc. is not responsible for the means and methods of construction. or for related safety precautions and programs. We will invoice in proportion to services rendered and payment will be expected within 30 days. If payment is not received Within 30 days, we have the option to cease providing services during that time and we cannot be held responsible for costs venerated by our work stoppage. The successful party to. litigation related to this agreement will be entitled to collect legal fees. rhere is no finance charge upon amounts due which am paid within thirty (30) days. A periodic rate of 1.5% per month an annual percentage rate of elghteen percent (is%) simple Interest per annum on the unpaid balance) will be charged o the ciloWs account each month and added to the balance which remains unpaid after thirty (30) days, Merit call If you have any questions or if additional infortnadon is required. Kindly Indicate your acceptance by signing and Aurning this docWnent within ten (10) days. Should this document not be executed and returned to us, all parties acknowledge nd agree tit " thodzation to proceed' through any other means constitutes banal acce nnf�aA ti4as t ►ce of all terms and Conditions TO, MIGNOGNA a JACKSON, INC. Oh F. Mincuzzi, P.E. President !Wrc :CEPTED BY DATE ME TITLE