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Item F3BOARD OF GOVERNORS FIRE AND AMBULANCE DISTRICT 1 AGENDA ITEM SUMMARY Meeting Date: May 16, 2007 Division: Emergency Services Bulk Item: Yes No X Department: Fire Rescue Staff Contact Person: Arthur "Wally" Romero AGENDA ITEM WORDING: Approval to issue a Purchase Order to Municipal Equipment Company, LLC, sole source stocking distributor of Lion Apparel's Janesville Brand of Turnouts in the state of Florida, in the amount of $72,588.00 for the purchase of 46 sets of personal protective ensembles. ITEM BACKGROUND: Municipal Equipment Company, LLC, is the sole source stocking distributor of Lion Apparel's Janesville Brand of Turnouts in the state of Florida. (see attached for further information) PREVIOUS RELEVANT BOG ACTION: See attached. CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATIONS: Chief Callahan concurs with the findings of the Fire Rescue Apparatus and Equipment Committee and recommends we purchase this bunker gear and continue with our replacement program. TOTAL COST: $ 72,588.00 BUDGETED: Yes X No 141-13001-530520 and 141-11500-530520 COST TO COUNTY: $ 72,588.00 SOURCE OF FUNDS: Ad valorem taxes REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year APPROVED BY: County Atty N/A OMB/Purchasing N/A Risk Management N/A DOCUMENTATION: Included X Not Required DISPOSITION: Revised 11/06 AGENDA ITEM # MEMORANDUM ATTACHMENT TO AGENDA ITEM SUMMARY Meeting Date: May 16, 2007 Division: Emergency Services Bulk Item: Yes No X Department: Fire Rescue Staff Contact Person: Arthur "Wally" Romero AGENDA ITEM WORDING: Approval to issue a Purchase Order to Municipal Equipment Company, LLC, sole source stocking distributor of Lion Apparel's Janesville Brand of Turnouts in the state of Florida, in the amount of $72,588.00 for the purchase of 46 sets of personal protective ensembles. ITEM BACKGROUND: On July 22, 2003 the Board approved the replacement of one seventh of the total number of personal protective ensembles annually. On November 13, 2003, Chief Clark Martin formed the Apparatus and Equipment Committee. (See attached MCFR Informational Bulletin 2003-020) He then tasked the Committee to conduct a study to test several different types of firefighting protective clothing, and then make a recommendation based on which brand best meets the needs of MCFR, based on cost and effectiveness. The four major providers of personal protective ensembles were invited to provide their gear to the department for trial. In January of 2005, the Committee completed their study and prepared a 2-page document entitled "Monroe County Fire Rescue Protective Clothing Recommendation 2005" (See attached), recommending Lion Apparel's Janesville Brand to best meet the needs of MCFR. Municipal Equipment Company, LLC, is the sole source stocking distributor of Lion Apparel's Janesville Brand of Turnouts in the state of Florida. (See attached) PREVIOUS RELEVANT BOCC ACTION: On July 22, 2003 the Board approved the replacement of one seventh of the total number of personal protective ensembles annually. On June 15, 2005 the first purchase of the annual replacement program was made with Municipal Equipment Company, LLC, sole source stocking distributor of Lion Apparel's Janesville Brand of Turnouts in the state of Florida, in the amount of $59,312.00 for the purchase of 44 sets of personal protective ensembles. During the Fiscal Year 2006 budget process, funds were appropriated again for this purpose. On August 16, 2006 the board approved to issue a Purchase Order to Municipal Equipment Company, LLC, sole source stocking distributor of Lion Apparel's Janesville Brand of Turnouts in the state of Florida, in the amount of $55,221.00 for the purchase of 37 sets of personal protective ensembles. During the Fiscal Year 2007 budget process, funds were appropriated for this purpose. CONTRACT/AGREEMENT CHANGES: N/A Page I of 2 STAFF RECOMMENDATIONS: Chief Callahan concurs with the findings of the Fire Rescue Apparatus and Equipment Committee and recommends we purchase this bunker gear and continue with our replacement program. Page 2 of 2 QUOTE MUNICIPAL . EQUIPMENT COMPANY, tte .... ...................................................................................I........................................................ . ................................................. ................_ ....__..... a... Customer .. __... 2iJ� LAY �strt 3nuie�arrl. C3s[antls, i i :__ _........... - 800-�2 - 4 SI§ -- FAX S7, Z75,2449 !Number 037033 www'vecoi sa-exom Lrdu:l>;-- Data 05/03/07 Page i Ship To: MON ROE COUNTY FI1tE ItVSC U,E Bill To: NIONROL COUNTY FIRE RESCUE.. 5 13483 AC'C OL:N"L'S PAYABLE 490 63RD STREET, SMITE 4162 490 03RD STREET SCIII'F 162 MARATHON, FL 33050 1 MARATHON, Fl. 33050 i REFERENCE # EXPIRES SLSP TERMS WH FREIGHT II SHIP VIA .......... 06/30/07 90 NET 10 DAYS 01 QUOTED TO: WALLY ROMERO PREPAID UPS QUOTED BY. DW ITEM. DESCRIPTION ORDERED UM PRICE UM EXTENSION C'STM-32 J A N F SVII-1,F ISO DRI SIMPER DELUXE 46 EA 967.01)0 EA l 44482.00 COAT, 32" LENGTH 7-2-5 0Z. PI31 MATRIX PLUS OUTER SHELL, NATI:RAL K7 LINER CLGV ; 53 S" ISODRI OV ER TIIE 1IAND KEV I-AltNOMEVSI'ANDE.X WRISTLET'S C'LW?07 SLMPLR DR WA] LRWLLLS LYR224 SLMPLR DRl FRONT AND 13AC'K YOKF?S SFWN TO THERMA1, LIVER SF200 3" ZIPPER COAT CLOSURE W ] I 1;R HOOK AND LOOP STORM FLAP CLOSURE BE700 SELF MAl ERIAL 131_LL01'4 S FI,RCW REINFORCEMENT CR.216 3" CONTOURED COLLAR WI ['I I FR IIOOK AND LOOP C'LOJ LIRE SC715 6" (}L;-I'I-.RSHE.1_L. FABRIC (SSA ] LRIAL SHOULDER CAP RFINFORCEMENT CC702 GOLD POLYMER COATF1) ARAMID CL;FF RFINFORCHMENT FIP567 8.5" X 9" PATCH POC KFT AND HANDWAR-MLR, COM13INATION `+ ITII EXPANDAR3[-F 2" PLE AT SELF 1 FABRIC 4.5" UP INSIDE ON POCKET, SF1.F FABRIC BACKL:R. 2 PIECLS ] -5"X2 7�" LOOT' ON THE POCKET AND 2 PII-CES 1.5"r2,75" IIOOK ON 1 I If-: Fl - AP RP514 5"X9"Y2" RADIO POCKET WITI1 POLYCO 1-I-ON FULLY L1NLD AI -I - 3 SIDES INSIDE POCK FT, I P1FCE 1 "X2" LOOP ON THE i C"ONTINUL D QUOTE 20419 West Central E?(arrle"rard, Orsardic _ Ft :�21ifjS -- ------ E12 - 28-£ 148 - F AX 877-77 z 244ii Number 037033 sNw,,r.Vc--coF tre. cofri - ?4!::m c ipaa :rl:z€p',&Ve-- f)Fj i:r ,^_Marrs Date 05/03?07 Page 2 Ship To: MONROE COUNTY FIRE RESCUE Bill To: MONROE COUNTY FIRE RESCUE 5 13483 ACCOUNTS PAYABLE 490 63RD STREET, SUITE #162 490 63RD STREET S 0 1 IT, 162 MARATHON, FI, 33050 MARATIION, FL 33050 I I REFERENCE # EXPIRES S1 5P TERMS SNI l FREIGHT! SHIP VIA .......... ....—....._._......- 06/30/07 91) NFT lU DAYS 01 PREPAID UPS QUOTED BY: DIY QUOTED TO: WALLY ROMERO ITEM I DESCRIPTION POCKET AND l P11:CL l"X2" HOOK ON TIIE FLAP, LLF'I ['HEST M 548 1 "X3" SELF FABRICMIC: TAB WITII POLY-C OA'1 }-D .ARAMI❑ IN911]1_. L 1; FT C HEST ABOVE TIIE RADIO POCKET FI.S503 [ •25"X7" SELF FABRIC.' FLASIILIGIIT STRAP 1i 1-1 H 1 1111.CF I"X2" f1OOK ON ONE END AND 1 PILC:F: I "X2" LOOP ON T11E OPPOSITE END, k-S I'I'f C'H] D TO THE SHELL, ONE 703 HOOK WITI1 SELF FABRIC: HOLDER RIVETED 1'0 'l-I- F SHELL, 5" ABOVL I_0WER STRAP, RiG1IT CHEST LP 15 4" X 15" 1-LINE LETTER ['AT(:H I" ABOVE IILM TRIM I-PV2 IIOOK ANP LOOP ATTACIIMEN I' FOR LETTER PATCH LTSL3YNS 3" I,IME YELLOW SC'O'I C'III-1TF LETTERS SLGi N ON TI I L I-P15 FOR FIREFIGl1TF-RS NAN1F I_ I'SI.,3YNS 3" LIMI YELLOW' SCOTCHLITE LE•TTE.RS SLWN ON THE YOKE "MONROE" I_ 1SI3YNS 3" LIMP; YELLOW SCOTC'HI,TTE LET`1'I._RS SEWN ON 2NL] LINF "COUN 1'Y" C'FNTEkED RELOW' "MONROE" Cl 2 04-PTY 3" NYC VENTILAI IiD LIMF YELLOW SCOTCIILITF, TRIPLE TRIM 111-02 IIANC,I R 1,00P BI1S020 FIRE FICTHTER RLC'OVERY HARNESS ORDERED. UM PRICE I UM I EXTENSION ('0N'1'1Nt,r0 QUOTE .MUNICIPAL__..... UIPM " C©PANY, LLC ... ............... . . 04!9 West Central Hmflevarci, 0?,landr), FI 32805 - --------- EDO-22B-844B — FAX 877.7, 5 2448 Number 037033 Date Oti'03107 Page 3 Ship To: MONROE COU NTY FIRF RESCUF, Bill To MONROE COUNTY FIRE RESCUE 5 13483 ACCOUNTS PAYABLE 490 63RD STREET, SUITE #162 490 63R1] S FRF'F'I S1.1-I F: 162 MARATHON, FL 33050 MARATHON, F'1. 33050 REFERENCE # EXPIRES SLSP TERMS WN FREIGHT SNIP VIA OC�i3(I'l17 4[I NE 10 DAYS PREPAID UPS QUOTEDBY, Doi` QUOTED TO: Gi ALLY ROMERO I ITEM DESCRIPTION ORDERED LIM PENCE um EXTENSION PSUM I JANESVILLE ISODRI SUPER PAN'1 7.25 OG- P131 MATRIX PLUS OUTER SHELL, NATURAL K7 LINE-k FLY203A STANI]ARD ZIPPER PANT CLOSURE �N'ITII FR IIOOK AND LOOP STORM FLY CLOSURE TUP506 P2" X S.5" S 1: LF I AHRIC: POSTMAN T'AKFA:P STRAPS, 2 BAR"I ACKS, 5 H" POSTMAN SLIDES KP675 (TOLD POLY -COATED ARAMID 13F;l,i.O1V KNEE PATCIIES WI I I I I -WO LAYERS GIC E-88 FOAM P'1DDING PC504 GOLD POLYMER COA 1 FD ARAMID CUFF REINFORCEMENT EMENT FBP651 10"X10"X2" FULL. BELLOW POC:KFT WITH KEVLAR`I'WILL FULLY LIKED ALL 4 S1DFS, 1 PIECE 1"X10" L(-)ClP ON T1IE POC:KE F AND 3 PIECES l "X3" IIOOK ON THE. FLAP, LEE''I' "I IIICiH 13L]P775 10"X10"X2" SPLIT BE LL(.)W POCKET1'ti ITI i KHVi-AR T'L4'1LL FULLY ALL 4 SIDES. l PIECE I"X10" LOOP O,,TIIL POCKET AND 3 PII:CF,S I ".X3" I100K ON TI IE FLAP, RIG] IT IIIIGII I,GTOOO STANDARD LEA I'HF:R I.EG TABS W! TH SNAPS P'! C4-PTY 3" VEN'I ILATFT] LIN,1L YELLOW SCO 1 CHLITE TRIPLL 1 RIM ARO] '_ND THE C'UH'S PM0542 BOOT CUT PANT i,EGS 46 1 LA 585.000 EA' 26910.00 ' I I I i C'ON fINUETI 05/02/2007 WED 20:17 FAX 407 648 4142 MUNICIPAL EQUIPMENT 0002/002 LION APPAREL April 28, 2007 Protective iyntems Grorp 6 4 5 0 To Whom It May Concern: POE A V E This letter is to inform the appropriate jurisdiction that Municipal Equipment Company LLC, 2049 West Central Blvd., Orlando, Florida is the sole stocking distributor of Lion Apparel's Janesville and Body Guard brands of Turnout Gear for the State P.O. BOX 13570 of Florida. Municipal Equipment is also the exclusive Authorized D A Y T 0 N I Cleaning and Repair Center for Janesville and Body Guard Gear O H 0 45413.0576 and is authorized by Lion Apparel to perform warranty and factory repairs and or replacement issues as well as keep the gear NFPA 1951compliant. Municipal Equipment maintains the appropriate backup stock of Turnout Gear in Orlando, Florida. Hope this information is helpful to you. If there are questions feel free to call me anytime. 600.421.2925 CUSTOMER S E R V I C E Yours truly, 1 TOL 900.548.GG14 '//r•(�A "� TLL 937.898,1949 FAX 937.415.1994 Regional Sales Manager Lion Apparel Protective Systems Group Cell telephone # 937-609-4196 PROTECTIVE SYSTEMS G R O U P FY2004 Fire Rescue Services Prioritized Additions (Wish List) Priority 1 Items Item: Replacement personal protective ensembles (PPE) Need: PPEs for structural firefighting, even with limited exposure to fire combat, have a shelf life that renders the thermal and vapor barrier protection ineffective at the expiration of that shelf life. Seven years is the generally accepted life span of PPE. We currently have members wearing PPE in excess of twice the shelf life. This budget amount needs to be in place for every year, adjusted for inflation, to enable Fire Rescue to annually replace one seventh of the PPEs in the stations. 17, spo 13po1 a�% Estimated FY2004 Cost: District 1: $ 73,080 J1500 7&90 District 6: $ 13,920 12 SD a Total: $ 87,000 ,�J 1 57- 16, : 1 70 sov 6 3. Pp-9 9, f 30CD j C;?o, l / Z/ 110 Page 2 of 2 07/22/2003 2003/181 Fire Chief, Clark Martin addressed the Board. Motion was made by Commissioner Neugent and seconded by Commissioner McCoy to approve the request from District 1 in the amount of $92,250 for replacement of all self contained breathing apparatus throughout Monroe County. Roll call vote was unanimous. The Board discussed two additional firefighter positions to be assigned to Fire Station 17 (Conch Key). Andy McBroom, representing the Professional Firefighters of Monroe County addressed the Board. Action is taken later in the meeting. The Board discussed replacement of personal protective ensembles. Motion was made by Commissioner Neugent and seconded by Commissioner McCoy to approve the request from District 1 in the amount of $73,080 for the replacement of personal protective ensembles (PPE). Roll call vote was unanimous. 3 The Board then returned to the discussion of the two additional firefighter positions. Motion was made by Commissioner Rice and seconded by Commissioner McCoy to approve the request from District 1 in the amount of $128,570 for the two additional firefighters to be assigned to Fire Station 17 (Conch Key). Roll call vote was unanimous. Motion was made by Commissioner Neugent and seconded by Commissioner Rice to approve the tentative budget request for Fiscal Year 2003-2004 of the Fire & Ambulance District 1, as amended by the above adjustments approved by the Board. Roll call vote was unanimous. There being no further business, the meeting of the Board of Governors was adjourned. The meeting of the Monroe County Board of County Commissioners reconvened with all Commissioners present. Fire Rescue The Board then discussed fire and rescue services for the incorporated areas. Motion was made by Commissioner Nelson and seconded by Commissioner McCoy to approve the request for District 6 in the amount of $27,750 and Countywide in the amount of $17,250 for replacement of all self contained breathing apparatus throughout Monroe County; and the amount of $13,920 for District 6 for the replacement of personal protective ensembles (PPE); and the tentative budget request for Fiscal Year 2003-2004 of Fire Rescue, as amended by the above adjustments. Roll call vote was unanimous. Public Safety Public Safety Director, Reggie Paros addressed the Board. Motion was made by MONROE COUNTY FIRE RESCUE INFORMATIONAL BULLETIN Fief Subject: APPARATUS AND EQUIPMENT COMMITTEE No. 2003-020 Effective: 11/13/03 Expiration: N/A Page: 1 of 1 Initiated By: Afscu* Approved By Clark O. Martin, Jr., Fire Chief I am pleased to announce the formation of the department's Apparatus and Equipment Committee This committee will be meeting periodically as required to accomplish the following tasks: • Draft or review specifications for new fire rescue apparatus and make recommendations of new types to be explored. • Review of equipment specifications for equipment to be carried on fire apparatus or ambulances. • Participate in the evaluation of new equipment or protective clothing, other research and development as assigned by Fire Rescue administration. • Quality review of apparatus maintenance services. The standing committee consists of the following members: Ike Beal Casey Kyburz Cassie Lamperti Peter Lubert Rob Burley (non -voting member, advisory only) In addition, the department chief, or his designee, will be appended to the committee when specific apparatus is being designed/considered for his/her specific station. All members of Monroe County Fire Rescue are encouraged to contact a committee member of their choosing to relate concerns about apparatus or equipment needs. Monroe County Fire Rescue Protective Clothing Recommendation 2005 Conducted by the Apparatus and Equipment Committee Committee Members: Casey Lamperti FF/EMT, Committee Chairperson Rob Low Battalion Chief of Training Pete Lubert Captain of Logistics Casey Kyburz FF/PM James Griffeth FF/EMT Paul Ross Paramedic Other employees assisting with evaluation: Manny Leon FF/EMT David Alan FF/EMT Committee Recommendation This Committee recommends the purchase and distribution of the Lions Apparel (Janesville) Protective Clothing Ensemble. After weighing all the considerations for our personnel in the field we found the Janesville to be of higher quality, the service provided to be exemplary, and the needs of our department indicated a strong consideration for custom sized and constructed gear. Page 1 of 2 Methodolo�y The Process for evaluating the protective clothing proceeded as follows: 1. Test sets of gear were acquired from the following manufacturers; Globe, Morning Pride, Quaker, Lions Apparel. 2. Each set was issued to a field member to evaluate, and was put into service. 3. After approximately 6 months of service each member was requested to write an evaluation of the gear they were issued. They were asked to detail the training and calls they participated in while evaluating the gear. Each set of gear was used in a minimum of one live burn training. 4. All vendors that supplied gear were invited to the training facility to discuss and exhibit their products, all field personnel were also invited to attend. 5. The committee discussed all information gathered over the evaluation period and voted in majority to recommend the Janesville gear. Evaluation Observations and Comments Both the Globe and Janesville gear excelled in short drying times after washing and use, as well as wicking of perspiration from the body. Mobility was not significantly restricted by the Globe, Janesville, or Quaker gear. All sets of gear had equal heat protection capabilities. There are significantly more construction and accessory options with the Janesville gear and service has been out standing. Quaker and Janesville both offer custom sizing options as well as custom construction options. Janesville offers specialty construction options such as a Firefighter rescue strap and sewn in harness. The stitching quality of the Janesville gear is far superior under heavy use. Recommended Specifications - Commando Coat (Custom) - Super Pants (Custom) - Glide Center Cut Thermal Liner system - Cross -tech Moisture Barrier - Vented Moisture Barrier - Natural PBI Matrix Outer shell with Rip Stop - Polymer Coated Aramid Reinforcements ( Knees, Elbows) - 3M Scotch-Lite Reflective Material - Firefighter Recovery Harness - Single Radio Pocket with lapel mic strap on right side - Jacket Pockets (optional on one side or both, selected by employee) - Sewn in Harness (Optional for USAR members) Page 2 of 2