Item C14BOARD OF COUNTY COMIVIISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: May 16, 2007 Division: Public Works
Bulk Item: Yes X No _ Department: Facilities Maintenance
Staff Contact Person:John W. King, 292-4431
AGENDA ITEM WORDING: Rescind approval to extend contract with Sub Zero, Inc. on a month -
to -month basis for the central air conditioning maintenance and repair for the Lower Keys facilities.
ITEM BACKGROUND: On October 18, 2006, the current contract with Sub Zero, Inc. expired but
Sub Zero has now elected to not continue on a month to month basis.
PREVIOUS RELEVANT BOCC ACTION: On September 17, 2003, the BOCC approved to award
bid and enter into a contract with Sub Zero, Inc. for the Lower Keys A/C Maintenance and Repair. On
November 19, 2003, the BOCC approved to amend the Contract to include the Monroe County
Juvenile Justice Center to the contract specifications. On August 18, 2004, the BOCC approved the
first of two one-year renewal options, and on April 20, 2005, the BOCC approved a Contract
Amendment to include the costs of additional refrigerants for replacement to the contract costs. On
July 20, 2005, the BOCC approved the second and final one-year renewal option. On October 18,
2006, item C-5, the BOCC approved an extension to the contract on a month -to -month basis.
CONTRACT/AGREEMENT CHANGES: Termination
STAFF RECOMMENDATIONS: Approval
TOTAL COST: n/a BUDGETED: Yes X No
COST TO COUNTY: n/a SOURCE OF FUNDS: Ad Valorem
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
APPROVED BY: County Atty _ OMB/Purchasing Risk Management
DOCUMENTATION:
DISPOSITION:
Revised 2/05
Included X Not Required
AGENDA ITEM #
M E M O R A N D U M
DATE: April 16, 2007
TO: Dent Pierce, Division Director
Public Works
FROM: John W. King, Sr. Director .✓5��f �-�1
Lower Keys Operations
RE: Agenda Item — May 16, 2007 BOCC Meeting
Rescind Contract Extension — Sub -Zero, Inc.
On October 19, 2006, the current contract with Sub Zero, Inc. expired with no additional options
to renew. A month -to -month contract extension was approved at the October 18, 2006 meeting,
item C-5. Sub Zero has subsequently elected to not continue on a month -to -month basis. A bid
package is being reviewed by the County Attorney's office and staff anticipates a June bid date.
Previously, on September 17, 2003, the BOCC approved to award bid and enter into a contract
with Sub Zero, Inc. for the Lower Keys A/C Maintenance and Repair. On November 19, 2003, the
BOCC approved to amend the Contract to include the Monroe County Juvenile Justice Center to
the contract specifications. On August 18, 2004, the BOCC approved the first of two one-year
renewal options, and on April 20, 2005, the BOCC approved a Contract Amendment to include the
costs of additional refrigerants for replacement to the contract costs. On July 20, 2005, the BOCC
approved the second and final one-year renewal option.
I hereby request approval to rescind the month -to -month contract extension with Sub Zero, Inc.
approved by the BOCC at the October 18, 2006, item C-5.
JWK/jbw
Enclosures