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Item C25Meeting Date: May 16„ 2007 Bulk Item: Yes X No Division: Emerge c Services Department Emergency Management — Staff Contact Person: Jose Tezanos ,�Y< AGENDA ITEM WORDING: Ratification of the signing of an Award letter by the Mayor accepting additional Federal funds in the amount of $29,661.00 as a Modification to the Emergency Management Base Grant Agreement # 07BG-04-11-54-01-297 in the amount of $102,929.00; and authorization for the County Administrator to execute any other required documentation in relation to the application process. ITEM BACKGROUND: These funds are appropriated annually from the Florida Emergency Management, Preparedness, and Assistance Trust Fund and allocated to local emergency management agencies and programs. This Award letter increases our County's total amount of funding under the Base Grant Agreement to $132,620.00. PREVIOUS RELEVANT BOCC ACTION: BOCC approved the Base Grant Agreement # 07BG- 04-11-54-01-297 on the October 18, 2006 meeting. This grant ha§ been approved each year since 1994. CONTRACT/AGREEMENT CHANGES: Increases the total amount of funding under this Agreement by $29,661.00. STAFF RECOMMENDATIONS: It is appropriate to accept Modification to Base Grant Agreement # 07BG-04-11-54-01-297. OMB should increase project GE0702 by amount awarded. TOTAL COST: NONE BUDGETED: Yes No X COST TO COUNTY: NONE SOURCE OF FUNDS: Grant REVENUE PRODUCING: Yes _ No X AMOUNT PER MONTH Year 29,661.00 APPROVED BY: County Atty X OMB/Purchasing X Risk Management X DOCUMENTATION: Included X Not Required DISPOSITION: AGENDA ITEM # Revised 8/06 i- ;.• ;f � ,; � fig ;.. Meeting Date: May 16, 2007 Bulk Item: Yes X No Division:Er nergency Services Departrnent:Emerggncy Management Staff Contact Person: Jose Tezanos l- AGENDA ITEM WORDING: Ratification of the signing of an Award letter by the Mayor accepting additional Federal funds in the amount of $29,661.00 as a Modification to the Emergency Management Base Grant Agreement ## 07BG-04-11-54-01-297 in the amount of $102,929.00; and authorization for the County Administrator to execute any other required documentation in relation to the application process. ITEM BACKGROUND: These funds are appropriated annually from the Florida Emergency Management, Preparedness, and Assistance Trust Fund and allocated to local emergency management agencies and programs. This Award letter increases our County's total amount of funding under the Base Grant Agreement to $132,620.00. PREVIOUS RELEVANT BOCC ACTION: BOCC approved the Base Grant Agreement ## 07BG-04- 11-54-01-297 on the October 18, 2006 meeting. This grant has been approved each year since 1994. CONTRACT/AGREEMENT GRANGES: Increases the total amount of funding under this Agreement by $29,661.00. STAi RECOMMENDATIONS: It is appropriate to accept Modification to Base Grant Agreement # 07BG-04-11-54-01-297. OMB should increase project GE0702 by amount awarded. MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Florida DCA DFM Contract #07BG 04-11-54-01-297 Effective bate: March 13, 2007 Expiration Date: September 30. 2007 Contract Purpose/Description- This Federal Award letter is intended to enhance Monroe Count 's Office of Emer.gency Management Base Grant finding to $132 620.00, Tlie amount reflected in the Award letter R 29,661.00 needs to be budgeted to Project GE0702-51 1120 Contract Manager: Jose Tezanos (Name) for BOCC nieet�ng on �-$, 2007 6325 14 (Ext.) kgenda Deadline: A CONTRACT COSTS (Department/Stop #) ,007 Total Dollar Value of Contract: $ 29,661 Current Year Portion: $ 29,661 Budgeted? Yes❑ No Z Account -Codes- GE0702-510120- - - Grant: $ 29,661 County Match: $ 0 ADDITIONAL COSTS S Estimated Ongoing Costs: $ lyr For: (Not included jn dollar value tti�o�e:) (cg. maintenance. utilities, jarjitoj-jat.. salaries. etc.) C®N FRACT REVIEW Changes Date in Mee Division Director Yes❑ Risk Managmerlt� t� (�� � Yes❑ F 1'CII cha ing -- Yes❑ O. .% l County Attorney 3 -' llo Yes❑ Comments- Date Out •'Y6'v4 uk.�' STATE OF FLORIDA DIVISION OF EMERGENCY MANAGEMENT CHARLIE CRIST Governor "State Emergency Response Team" March 1_5 2007 CERTIFIED MAIL #70060810000141048505 RETURN RECEIPT REQUESTED Ms. Irene Toner, Director Monroe County Emergency Management 490 63rd Street Ocean Suite 150 Marathon, Florida 33050 Re: AWARD Letter Agreement 407BG-04-11-54-01-297 Dear Ms. Toner: W. CRAIG FUGATE Director In accordance with Paragraph 17(d) of the above reference Agreement, this award Letter serves as a legal modification to your Base Grant Agreement. This Award Letter provides FEDERAL funds to your County in the amount of $29,661. These funds continue to require a dollar for dollar non-federal match. Please ensure that your County can provide the required additional match before accepting these funds. This Award letter increases your County's total amount of funding under this Agreement to $132,620. You must return the attached budget form (Attachment A-1) showing the anticipated expenditure of the Federal funds. All other terms and conditions of the Agreement shall remain in full force and effect. Please make this a part of your Agreement File. Should the County not wish to accept these additional funds, then the County must provide notice to the Division within thirty (30) days of receipt of this Award Letter. Otherwise the County shall provide to the Division its written notice of acceptance within forty-five (45) days of receipt of the Award Letter. In accordance with Paragraph 17(d) of the above referenced Agreement, the terms of this Agreement shall be considered to have been modified to include the additional funds upon receipt by the Division of the written notice of acceptance. 2556 SHUMARD OAK BOULEVARD o TALLAHASSEE, FLORIDA 32399-2100 Phone: 850.413.9969 Suncom: 850.293.9969 FAX: 850.488.1016 Internet address: http://www.FloridaDisaster.ora LONG TERM RECOVERY OFFICE m 36 SKYLINE DRIVE e LAKE MARY, FLORIDA 32746 Phone: 407-268-8899 FAX: 407-268-8977 County EM Director Page Two Rule 9G-19.006(4), Florida Administrative Code provides for the reallocation of any unspent (State EMPA) Base Grant funds. All funds were utilized by the counties in Fiscal Year 2005-06; therefore, no funds are available for reallocation for Fiscal Year 2006-07. You may indicate your acceptance of these fiords by signing and returning this Award Letter with the attached budget page to Cherie Trainor, Florida Division of Emergency Management, 2555 Shumard Oak Boulevard, Tallahassee, Florida 32399-2100. Res ectfully, d"-/AV . Craig Fugate, Director Division of Emergency Management WCF/ Attachment ■aaxr■aasaaaagamsasraaa■mmamr■mrarsa■mx■a■sears■■mr■■gr■aasrm■aaxmma■ss■masa■a� I accept the additional fiends and agree to all terms and conditions as set forth in the EMPA Base Grant Agreement. County: Monroe Authorized Official: Title: Mayor Date: MONROE COUNTY ATTORNEY *N--A2T PROVED AS TO F LEENE W. C SSEt_ ASSISTANT' COU TY ATTORNEY Date Attachment A- I The anticipated expenditures for the Categories listed below are for the Emergency Management Performance (EMPG) Federal portion of this subgrant only (Paragraph (I7)(d), FUNDING/CONSIDERATION). Category Salaries/Fringe Benefits Other Personal Services Expenses Operating Capital Outlay Fixed Capital Outlay Management & Admin. Costs (not to exceed 2.5%) Total Federal Funds Anticipated Expenditures Amount $ Cf / $ $ County: Monroe County Emergency Management Agreement No: #07BG-04-11-54-01-297 REVISED EXHIBIT 1 FEDERAL RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: Federal Program $29,661 CFDA: 97.042 COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS: Chapter 252, Florida Statutes Rule Chapters 9G-6, 9G-11, and 9G-19, Florida Administrative Code 44 CFR, (Code of Federal Regulations) Part 13 (Common Rule) 44 CFR, Part 302 t OMB Circular A-87 and A-133 48 CFR, Part 31 STATE RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: SUBJECT TO SECTION 215.97 FLORIDA STATUTES: State Project (list State awarding agency, Catalog of State Financial Assistance title and number) State Awarding Agency: Division of Emergency Management Catalog of State Financial Assistance Title: Emer ency Management Programs Catalog of State Financial Assistance Number: 52008 State Grant Amount: $105,806 (minus deduction of $2,847 for the recurring charges for the satellite service) COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS: Pursuant to Section 252.373, Florida Statutes and Rule Chapter 9G-19, Florida Administrative Code.