Item C26BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: May 16, 2007 Division: Emergency Services
Bulk Item: Yes X No
Department: EmergencManagement
Staff Contact Person: Jose Tezanos
AGENDA ITEM WORDING: Approval of an Interlocal Agreement between Monroe County and the
City of Marathon to reimburse the municipality up to $2,000.00 for the actual cost of their off -duty
Marathon Fire Rescue employees' services. These services were provided during a disaster drill held at
the Marathon Airport on February 8", 2007.
ITEM BACKGROUND: The funds to reimburse the City of Marathon originate from a Grant
intended to perform eligible activities as identified in the Office of Grants and Training Fiscal Year
2006-07 State Homeland Security Grant Program (SHSGP), consistent with the Department of
Homeland Security State Strategy.
PREVIOUS RELEVANT BOCC ACTION: BOCC approval on October 18, 2006 of an application
of a Federally -Funded Subgrant Agreement with the State of Florida, Division of Emergency
Management Contract ## 07DS-5N-11-54-01-353 in the amount of $20,309.00. OMB Resolution No.
524-2006 was approved creating Revenue Budget 125-13520-331200OS-GE0720
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: It is appropriate to approve Monroe County and the City of
Marathon Interiocal Agreement for reimbursement of their Fire Rescue employees' participation in the
Marathon Airport Exercise.
BUDGETED: Yes X No
SOURCE OF FUNDS: Grant funds
! 71 gip: 1 1 •
APPROVED BY: County Atty Yes OMB/Purchasing Yes Risk Management Yes
DOCUMENTATION: Included X Not Required
AGENDA ITEM #
Revised 8/06
Meeting Date: May 16, 2007
Bulk Item: Yes X No
Division: Emergency_ Services
Department: Emergency Management
Staff Contact Person: Jose Tezanos
vim•.
AGENDA, ITEM WORDING: Approval of an Interlocal Agreement between Monroe County and
the City of Marathon to reimburse the municipality up to $2,000.00 for the actual cost of their off -
duty Marathon Fire Rescue employees' services. These services were provided during a disaster drill
held at the Marathon Airport on February 8"', 2007.
ITEM BACKGROUND: The funds to reimburse the City of Marathon originate from a Grant
intended to perform eligible activities as identified in the Office of Grants and Training Fiscal Year
2006-07 State Homeland Security Grant Program (SHSGP), consistent with the Department of
Homeland Security State Strategy.
PREVIOUS RELEVANT BOCC ACTION: BOCC approval on October 18, 2006 of an application of
a Federally -Funded Subgrant Agreement with. the State of Florida, Division of Emergency Management
Contract 4 07DS-5N-11-54-01-353 in the amount of $20,309.00. OMB Resolution No. 524-2006 was
approved creating Revenue Budget 125-13520-3312000S-GE0720.
(�O_NTRACT/AGREEMENT CHANGES-: -NIA
STAFF RECOMMENDATIONS: It is appropriate to approve Monroe County and the City of
Marathon Interlocal Agreement for reimbursement of their Fire Rescue employees' participation in
the Marathon Airport Exercise.
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT S5idMARY
Cj+0 6j kUrAVn
Contract with: State -i B I Contract #07DS 5N-11-54-01-353
Effective Date: July 1, 2006
Expiration Date: January 31, 2008
Contract Purpose/Description:
Approval of an ILA between Monroe County and the City of Marathon for participation
in a disaster drill simulating a mock disaster at the West end of the Marathon AiEport. This ILA
is intended to reimburse the Municipality-ug to $2 000.00 from a sub ant in the amount of
20,309 for activities performed by off -duty employees during the Marathon Ai art Exercise
held FebruaU 8 2007. These activities were eligible as identified in the Office of Grants and
and training Fiscal Year 2006-07 State Homeland Security Grant Program SHSGP), consistent
with the De artment of Homeland Security State Strategy. Please route to OMB and RM.
Contract Manager: Jose Tezanos 6325 14
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on May 16, 2007 A Endo Deadline: Ma 1, 2007
CONTRACT COSTS
Total Dollar Value of Contract: $ 20,309.00 Current Year Portion: $ 20,309.00
Budgeted? Yes® No ❑ Account Codes: 125-13520-GE0720-50540-
Grant: $ 20,309.00 - - - -
County Match: $ 0 - - - -
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, sa
CONTRACT REVIEW
Division Director
Date In
'/-�71
Changes
Needed
Yes❑No❑-''"
Date Out
vi r
Risk Management
O.B./Pu2hasing
iW0I Yes❑ No[ 44N
jp Yes❑ No❑
f
4,X-0
County Attorney
Now
Comments:
THIS INTERLOCAL AGREEMENT is entered into this 16 day of May, 2007 by and between the
Board of County Commissioners of Monroe County, a political subdivision of the State of Florida
(hereinafter "COUNTY"), and the City of Marathon, a municipal corporation organized and existing
under the laws of the State of Florida (hereinafter "CITY").
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WITNE' SSE H:
WHEREAS, on October 18, 2006, COUNTY entered into a Federally -Funded Subgrant
Agreement with the State of Florida, Department of Community Affairs, Contract No. 07-DS-5N-
11-54-0-353 (hereinafter "SUBGRANT"), pursuant to which COUNTY received a total of
$20,309.00 to provide planning, training and exercises under the State Homeland Security Grant
Program — Issue 06; and
VMEREAS, under the terms of the SUBGRANT, COUNTY's representative with
responsibility for administration of the SUBGRANT is Monroe County Emergency Management;
and
WHEREAS, on February 8, 2007, Monroe County Emergency Management conducted a
training exercise at Marathon Airport, during which representatives from Marathon Airport,
Monroe County Sheriff's Office, Monroe County Fire Rescue, Marathon Fire Rescue, Fishermen's
Hospital and Monroe County Emergency Management participated in a disaster drill simulating a
mock disaster at the west end of Marathon Airport in which, among other things, Marathon Fire
Rescue extinguished a fire, assessed and stabilized mock accident victims, and transported them to
local medical centers; and
MWEREAS, Marathon Fire Rescue assigned and paid off -duty employees to participate in
the training exercise
VVMREAS, Monroe County Emergency Management desires to use a portion of the
SUBGRANT funds in order to reimburse the Marathon Fire Rescue for its payment for these
employees.
NOW TTIEREFORE, COUNTY and CITY, through their respective governing bodies, and
in consideration of the mutual promises and covenant herein contained, hereby agree as follows:
Section 1.. Services. On February 8, 2007, City of Marathon Fire Rescue provided a
off duty employees, for a disaster drill administered by Monroe County Emergency Management.
Section 2. Payrment. COUNTY agrees to reimburse CITY up to two thousand dollars
($ 2000.00) for the actual cost of the Marathon Fire Rescue off -duty employees provided for the
disaster drill from the SUBGRANT funds within thirty (30) days of the execution of this ILA by
both parties in order to compensate CITY for participation costs by actual employees. CITY agrees
that payment is conditional upon delivery to COUNTY by CITY of (a) After Action Report (AAR)
and (b) Improvement Plan Matrix.
Page 1 of 4
Scion 3a TeR�a it tQo � "Ails it t,TTEFLO'Ul�L A;EME-1,I u v'Ali gem inek—1 upon
ref,-eipt by CITY of the funds referenced above,
Sections 4. Notices. .All notices and other communications required under this
rNTERLOCAL AGREEMENT inust be in writing and addressed as follows:
If to COUNTY: Irene Toner, FFEM, CP
Director
Monroe County Emergency management
490 63rd Street, Ocean
Suite 150
Marathon, FL 33050
With a copy to: Suzanne A. Hutton, Esq.
Monroe County Attorney
P.O. Box 1026
Ivey Nest, FL 33041-1026
If to CITY: Michael H. Puto
Marathon City Manager
10045-55 Overseas Highway
Marathon, FL 33050
Any Notice required by this Agreement shall be deemed to have been duly given if sent by
certificate mail, return receipt requested, postage and fees prepaid; hand delivered; facsimile; or by
overnight delivery service with proof of delivery.
Section 5. Governing Law. This INTERL®CAL, AGREEMENT shall be construed in
accordance with and governed by the laws of the State of Florida. Exclusive venue for any
litigation arising out of this MOU shall be in Monroe County, Florida, in the Sixteenth Judicial
Circuit Court. Mediation conducted regarding this Agreement shall be performed according to the
rules of the 16f Judicial Circuit for Monroe County, Florida. This Agreement is not subject to
arbitration.
Section 6. Entire A ree ent odifi tiou/Amend ente This writing sets forth the
entire agreement of the parties with respect to the subject matter of this INTERL®CAL
AGREEMENT. No representations were made or relied upon by either party, other than those
expressly set forth herein. No agent, employee, or other representative of either party is
empowered to modify or amend the terms of this Agreement, unless in writing signed by both
parties.
Page 2 of 4
evd%n . Access to Rey } 'ds and Anditts, In addition. to any o tieF Fights car -Fi,- v,-
pon the Parties under the Florida Governn-ient in the Sunshine Law or the Florida Public Records
Act, and except to the extent that disclosure is prohibited by the Health Insurance Portability and
Accountability Act of 1996 or another federal or state law, both parties shall have the right to
examine and audit any records involving transactions r ated to this INTERL®CAL
AGREEMENT. Either party may cancel this INTERL CAL AGREEMENT for refusal to allow
access to any records pertaining to work performed under this Agreement that are subject to the
Florida Government in the Sunshine Law or the Florida Public records Act.
Section 8. Ikon -Reliance By Non -Parties. No person or entity shall be entitled to rely
upon the terms of this Agreement in order to enforce or attempt to enforce any third -party claim or
entitlement to or benefit from any sei vice or program contemplated hereunder, and COUNTY and
CITY agree that neither party, nor any agent, officer, or employee of either, shall have the authority
to inform, counsel, or otherwise indicate that any particular individual or group of individuals,
entity or entities, have entitlements or benefits under this INTERLGCAL AGREEMENT separate
and apart, inferior to, or superior to, the community in general, or for the purposes contemplated in
this INTERL®CAL AGREEMENT.
Section 9. 'faxes. COUNTY is exempt from payment of Florida State Sales and Use
taxes.
Section 10. Severabilityo If any term or provision of this INTERLCCAL .AGREEMENT
shall to any extent be held invalid or unenforceable, the remainder of this INTERL®CAL
AGREEMENT shall not be affected thereby, and each remaining term and provision shall be valid
and enforceable to the fullest extent permitted by law.
Section 11. Waiver. The failure of either patty to this INTERL®CAL AGREEMENT
to object to or take affirmative action with respect to any conduct of the other in violation of any
term or condition of this M®U shall not be construed as a waiver of the violation or breach, or a
waiver of any future violation, breach, or wrongful conduct.
Section 12. Counterparts. This INTERL®CAL AGREEMENT may be executed in
several counterparts, each of which shall be deemed an original and such counter -parts shall
constitute one and the same instrument.
Page 3 of 4
ATTEST-
]DA KY L. KOHLAGE, CLERK
WO
ATTEST.
Deputy Cleric
City cleric
u y `� y J_,„
II'`��A`�'..S' r3���� f�_gzo.. h"f:kei�ta. C,Gl� �d�l�.F st fl Y°�,
H ' OE CGUNTY BARD
OF COUNTY COMMISSJONERS
By:
Mario Da Gennaro
Mayor
Page 4 of 4-
I
L
Michael H. Puto
City Manager
Sponnson°ed by. Auto
CITY OF MARATHON, FLORIDA
RE SOLUTION 2007-58
�.
WHEREAS, on October 18, 2006, COUNTY entered into a Federally -Funded Subgrant
Agreement with the State of Florida, Departtment of Community Affairs, Contract No. 07-DS-5N-I 1-
54-0I -353 (hereinafter "SUBGRANT"), pursuant to which COLIITY received a total of $20,309.00
to provide planning, training and exercises under the State Homeland Security Grant Program — Issue
06; and
WHEREAS, under the terms of the SUBGRANT, COUNTY's representative with
responsibility for administration of the SUBGRANT is Monroe County Emergency Management;
and
WHEREAS, on February 8, 2007, Monroe County Emergency Management conducted a
training exercise at Marathon Airport, during which representatives from Marathon Airport, Monroe
County Sheriff's Office, Monroe County Fire Rescue, Marathon Fire Rescue, Fishermen's Hospital
and Monroe County Emergency Management participated in a disaster drill simulating a mock
disaster at the west end of Marathon Airport in which, among other things, Marathon Fire Rescue
extinguished a fire, assessed and stabilized mock accident victims, and transported them to local
medical centers; and
WHEREAS, Marathon Fire Rescue assigned and paid off -duty employees to participate in
the training exercise; and
WHERE AS, Monroe County Emergency Management desires to use a portion of the
SUBGRANT funds in order to reimburse the Marathon Fire Rescue for its payment for these
employees.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MARATHON, FLORIDA, that:
Section I., The above recitals are true and correct and incorporated herein.
Section 2. Council authorized the City Manager to sign the lnterlocal Agreement With
Monroe County to Reimburse The City up to Two Thousand ($2,000) as Payment for
reimbursement for Off —Duty Marathon Fire Rescue Employees to Participate in a Disaster
Drill Training Exercise held February! 8, 2007.
.4a=
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Marathon, Florida, this 1 Oth
day of April, 2007.
th—r&'topher-k. Bull, Mayor-
4
AYES: Cinque, Tempest, Vasil, Worthington, Bull
NOES: None
ABSENT: None
ABSTAIN: None
Diane Clavier, City Clerk
(City Seal)
APPROVE,
D AS TO FORM AND LEGALITY d FOR ' THE USE ANalp RELIANCE OF THE
CITY T t OF MARATHON,FLORIDA ONLY:
City Attorney'