Item C27Meeting Date: May 16, 2007
Bulb Item: Yes X No
Division: Emergency Services
Department: EmergencyEmerg@&cy Management
Staff Contact Person: Jose Tezanos
AGENDA ITEM WORDING: Approval of an Interlocal Agreement (ILA) between Monroe County
and Islamorada, Village of Islands to reimburse the Municipality $3,200.00 for the cost of instruction of
National Incident Management System (NIMS) Intermediate Incident Command System (ICS) courses.
This reimbursement will be paid from a Federally -Funded Subgrant Agreement with the State of
Florida, Department of Community Affairs, Contract No. 06-DS-3W 11-54-01-309.
ITEM BACKGROUND: The Department of Community Affairs (DCA) and Monroe County Board
of County Commissioners entered into an agreement on July 1, 2005 to provide planning, training and
exercises under the State Homeland Security Grant Program — Issue 08. This grant was to end August
30, 2006. To allow completion of ICS courses 300 - 400, we have been granted an extension deadline
to December 31, 2007. These courses were offered to Islamorada, Village of Island first responders, —
and their ECC personnel. P
PREVIOUS RELEVANT 1BOCC ACTION: At the BQCC meeting on October 19, 2005, the Board
granted approval and authorized execution of a Federally -Funded Subgrant Agreement concerning
Homeland Security Grant, 06-DS-3W-11-54-01-309, in the amount of $36,322.00. This document was
signed by Mayor Spehar. On October 18, 2006 Mayor Charles "Sunny" McCoy signed Modification #1
reinstating and extending the Agreement to November 30, 2006. At the BQCC meeting on March 21,
2007, the Board granted approval and authorized execution of Modification #2 reinstating and
extending the Agreement to December 31, 2007. The extension was signed by Mayor Di Gennaro.
CON CTIAG E NT CHANGES: Reinstatement and deadline extension to December 31,
2007.
STAFF CO + ATIONS: It is appropriate to approve ILA and reimburse Islamorada, Village
of Islands in accordance with terms of the Agreement.
TOTAL COST: $36,322.00 BUDGETED: Yes No X
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM #
Revised 8/06
Meeting Date: May 16, 2007 _ Division:. Emergency Services
Bulk Item: Yes X No Department: Emer enc yManagement_
Staff Contact Person: Jose Tezanos
,tw,
AGENDA ITEM WORDE4G: Approval of an Interlocal Agreement (ILA) between Monroe
County and Islamorada, Village of Islands to reimburse the Municipality $3,200.00 for the cost of
instruction of National Incident Management System (NIMS) Intermediate Incident Command
System (ICS) courses. This reimbursement will be paid from a Federally -Funded Subgrant
Agreement with the State of Florida, Department of Community Affairs, Contract No. 06-DS-3W-
11-54-01-309.
ITEM BACKGROUND: The Department of Community Affairs (DCA) and Monroe County
Board of County Commissioners entered into an agreement on July 1, 2005 to provide planning,
training and exercises under the State Homeland Security Grant Program — Issue 08. This grant was
to end August 30, 2006. To allow completion of ICS courses 300 - 400, we have been granted an
extension deadline to December 31, 2007. These courses were offered to Islamorada, Village of
Islands first responders, and their EOC personnel.
PREVIOUS RELEVANT BOCC ACTION: At the BOCC meeting on October 19, 2005, the
Board granted approval and authorized execution of a Federally -Funded Subgrant Agreement
concerning Homeland Security Grant, 06-DS-3W-11-54-01-309, in the amount of $36,322.00. This
document was signed by Mayor Spehar. On October 18, 2006 Mayor Charles "Sunny" McCoy
signed Modification #1 reinstating and extending the Agreement to November 30, 2006. At the
BOCC meeting on March 21, 2007, the Board granted approval and authorized execution of
Modification #2 reinstating and extending the Agreement to December 31, 2007. The extension was
signed by Mayor Di Gennaro.
ON CT/AG E NT" CHANGES: Modification #2 reinstating and extending Agreement
to December 31, 2007.
ST RECOMMENDATIONS: It is appropriate to approve MA and reimburse Islamorada,
Village of Islands in accordance with terms of the Agreement.
DS-3W-11-54-01-309
July 1, 2005
December 31, 2007
Contract Purpose/Description:
Approval of an ILA between Monroe Coun and Islamorada. Village of Islands by the
BOCC. This ILA is intended to reimburse Islamorada up to 3200.00 for an ICS-300 training
complying with all terms and conditions of sub ant. This training was held Nov 11 thru
2006. These activities were eligible as identified in the Federallv-Funded Subarant Agree
Contract Manager: Jose Tezanos
(Name)
for BOCC meeting on Mav 16, 2007
305
(Exit.)
Benda Deadline:
CONTRACT COSTS
305- 289-6325
(Department/Stop #)
1, 2007
Total Dollar Value of Contract: $ 36,322.00 Current Year Portion: $ 36,322.00
Budgeted? Yes® No ❑ Account Codes: GE0620-13520- - -
Grant: $ 36,322.00
County Match: $ N/A
ADDITIONAL COSTS
Estimated Ongoing Costs: $None/yr For:
(Not included in dollar value above) (e . maintenance, utilities, janitorial, salaries, etc.
Changes
Date In Needed
Division Director � 7Yes0 NoB—
Risk Manage ent®1 � ��'�� Yes❑ NoV
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O ./Purcha?ng 4k3vclo�YesEl No0-
County Attorney Z//k)� Yes[] NoR
Comments:
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Date Out
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THIS INTERLOCAL AGREEMENT is entered into this 161h day of May,
2007, by and between the Board of County Commissioners of Monroe County, a
political subdivision of the State of Florida (lreinafter "COUNTY"), and
Islamorada, Village of Islands, a municipal corporation organized and existing
under the laws of the State of Florida (hereinafter "VILLAGE").
WITNESSETH:
WHEREAS, on October 19, 2005, COUNTY entered into a Federally -
Funded Subgrant Agreement with the State of Florida, Department of Community
Affairs, Contract No. 06-DS-3W-11-54-01-309 (hereinafter "SUBGRANT"),
pursuant to which COUNTY received a total of $36,322.00 to provide planning,
training and exercises under the State Homeland Security Grant Program — Issue
08; and
WHEREAS, under the terms of the SUBGRANT, COUNTY may disburse
the funds for any planning, training and exercises deemed an eligible activity
under the terms of the SUBGRANT; and
WHEREAS, under the terms of the SUBGRANT, COUNTY's
representative with responsibility for administration of the SUBGRANT is
Monroe County Emergency Management; and
WHEREAS, with the above -referenced funds, Monroe County Emergency
Management desires to provide four National Incident Management System
(NIMS) Intermediate Incident Command System (ICS) courses (ICS-100, -200, -
300, and -400) to COUNTY's first responders and Emergency Operation Center
(EOC) personnel; and
WHEREAS, in accordance with the purpose of the SUBGRANT,
VILLAGE agreed to provide instructional personnel for an ICS-300 class; and
WHEREAS, the parties as local governments may enter into Interlocal
Agreements pursuant to section 163.01, Florida Statutes for the purposes of
providing assistance to each other and/or to reduce the cost burden to the taxpayer;
NOW 'THEREFORE, COUNTY and VILLAGE, through their respective
elected governing bodies, and in consideration of the mutual promises and
covenant herein contained, hereby agree as follows:
Section 1. Services. On November 14-16, 2006, VILLAGE
provided an ICS-300 training class to COUNTY first responders and EOC
personnel, using properly certified instructors and complying with all terms and
conditions of the SUBGRANT. Both the COUNTY and VILLAGE agree that the
training was sufficient and that only reimbursement is left to be accomplished.
Section 2. Payment. COUNTY agrees to reimburse VILLAGE for
actual charges for the cost of instruction up to $3,200.00 from the SUBGRANT
funds within thirty (30) days of the execution of this ILA by both parties in order
to compensate VILLAGE for actual instructional costs. VILLAGE agrees that
payment is conditional upon delivery to COUNTY by VILLAGE of (a) the sign --in
sheet showing the training session participants, and (b) an itemized invoice to
VILLAGE from the instructor.
Section 3. Termination. This INTERLOCAL AGREEMENT will
terminate upon receipt by VILLAGE of the funds referenced above.
Section 4. Notices. All notices and other communications required
under this INTERLOCAL AGREEMENT must be in writing and addressed as
follows:
If to COUNTY: Irene Toner, FPEM, CPM
Director
Monroe County Emergency Management
490 63rd Street, Ocean
Suite 150
Marathon, FL 33050
With a copy to: Suzanne A. Hutton, Esq.
Monroe County Attomey
P.O. Box 1026
Ivey West, FL 33041-1026
If to VILLAGE: Village Manager
Islamorada, Village of Islands
81990 Overseas Highway
P.O. Box 569
Islamorada, FL 33036
With a copy to: Nina Boniske, Esq.
Village Attorney
Weiss Serota Helfman
Pastoriza Cole`. Boniske
2525 Ponce DeLeon Blvd., Suite 700
Coral Gables, FL 33134
Any Notice required by this Agreement shall be deemed to have been duly
given if sent by certificate mail, return receipt requested, postage and fees prepaid;
hand delivered; facsimile; or by overnight delivery service with proof of delivery.
Section 5. Gover nine Law. This INTERLOCAL AGREEMENT
shall be construed in accordance with and governed by the laws of the State of
Florida. Exclusive venue for any litigation arising out of this INTERLOCAL
AGREEMENT shall be in Monroe County, Florida, in the Sixteen Judicial Circuit
Court. This Agreement shall not be subject to arbitration.
Section 6. Entire Agreement/Modification/Amendment. This writing
sets forth the entire agreement of the parties with respect to the subject matter of
this INTERLOCAL AGREEMENT. No representations were made or relied upon
by either party, other than those expressly set forth herein. No agent, employee, or
other representative of either party is empowered to modify or amend the tenns of
this Agreement, unless in a writing signed by both parties.
Section 7. Access to Records and Audits. In addition to any other
rights conferred upon the parties under the Florida Govermnent in the Sunshine
Law or the Florida Public Records Act, both parties shall have the right to
examine and audit any records involving transactions related to this
INTERLOCAL AGREEMENT. Either party n-ay cancel this INTERLOCAL
AGREEMENT for refusal to allow access to any records pertaining to work
perfonned under this Agreement that are subject to the Florida Government in the
Sunshine Law or the Florida Public Records Act.
Section 8. Ikon -Reliance By Ikon -Parties. No person or entity shall be
entitled to rely upon the terms of this Agreement, in order to enforce or attempt to
enforce any third -party claim or entitlement to or benefit from any service or
program contemplated hereunder, and COUNTY and VILLAGE agree that neither
party, nor any agent, officer, or employee of either, shall have the authority to
inform, counsel, or otherwise indicate that any particular individual or group of
individuals, entity or entities, have entitlements or benefits under this
INTERLOCAL AGREEMENT separate and apart, inferior to, or superior to, the
0i
community in general, or for the purposes contemplated in this INTERLOCAL
AGREEMENT.
Section 9. 'faxes. COUNTY is exempt from payment of Florida State
Sales and Use taxes.
Section 10. Severability. If any term or provision of this INTERLOCAL
AGREEMENT shall to any extent be held invalid or unenforceable, the remainder
of this INTERLOCAL AGREEMENT shall not be affected thereby, and each
remaining tern and provision shall be valid and enforceable to the fullest extent
permitted by law.
Section 11. "Waiver. The failure of either party to this
INTERLOCAL AGREEMENT to object to or take affirmative action with respect
to any conduct of the other in violation of any term or condition of this
INTERLOCAL AGREEMENT shall not be construed as a waiver of the violation
or breach, or a waiver of any future violation, breach, or wrongful conduct.
Section 1.2. Counterparts. This INTERLOCAL AGREEMENT
may be executed in several counterparts, each of which shall be deemed an
original and such counterparts shall constitute one and the same instrument.
[THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT
R- t,
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IN WITNESS WHEREOF, the parties hereto have set their hands and seals
the day and year first written above.
ATTEST: DANNY L. KOHLAGE,
COUNTY CLERK
Deputy Clerk
ATTEST: VILLAGE CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
Mario Di Gennaro, Mayor
MONROE COUNTY ATTORNEY
ROVEl7 AS T' FO M:
tP
,
CYNTHIA L. ALL
ASSISTANT COUNTY ATTORNEY
ISLAMORADA, VILLAGE OF ISLANDS
BY:
Dave Boerner, Mayor
By:
VILLA E CLERK
5